How to hire an after school program coordinator

How to hire an after school program coordinator, step by step

Here's a step-by-step after school program coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an after school program coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new after school program coordinator
• Step 8: Go through the hiring process checklist

What does an after school program coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the after school program coordinator you need to hire. Certain after school program coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An after school program coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, after school program coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of after school program coordinators and their corresponding salaries.

   Type of After School Program Coordinator	Description	Hourly rate
   After School Program Coordinator	Elementary, middle, and high school principals manage all school operations, including daily school activities. They coordinate curricula, oversee teachers and other school staff, and provide a safe and productive learning environment for students.	$12-22
   Superintendent	Superintendents oversee the administration of schools in a specific school district. They manage the educational programs of each school and create strategic decisions to ensure that the students are learning important subjects... Show more	$27-57
   Principal	A principal is responsible for maintaining the orderliness of the school premises and supervising school operations, enforcing strict safety standards, and reiterating regulatory procedures. Principals' duties also include managing and monitoring school budget and expenses, improving security plans, conducting regular meetings and sharing updates with teachers and other school personnel, creating reports for school funding, and setting academic goals for everyone's compliance... Show more	$33-86

   Show more

2. Create an ideal candidate profile

   Common skills:

   • CPR
   • Child Care
   • Incident Reports
   • Professional Development
   • Kids
   • After-School Program
   • Math
   • Curriculum Development
   • Youth Development
   • Public Schools
   • Program Development
   • School Programming
   • Educational Programs
   • Community Agencies

   Check all skills

   Responsibilities:

   • Manage security and access policies base upon operational need-to-know and DOD regulations and requirements
   • Coordinate teams of students in preparing for competitions involving the use of mathematics and science knowledge.
   • Maintain and gather day-to-day statistical data for reporting and planning purposes to meet Medicaid and educational guidelines.
   • Evaluate clinical documentation and maintain case files to ensure compliance with Medicaid guidelines along with agency standards.
   • Used platforms like SharePoint and AccuTrack to facilitate appointment creation, appointment cancellations, and provide detail information about appointment availability.
   • Initiate PMO process improvements for best practices and operational efficiency.

   More after school program coordinator duties

3. Make a budget

   Including a salary range in your after school program coordinator job description helps attract top candidates to the position. An after school program coordinator salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an after school program coordinator in Louisiana may be lower than in Delaware, and an entry-level after school program coordinator usually earns less than a senior-level after school program coordinator. Additionally, an after school program coordinator with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average after school program coordinator salary

   $16.57hourly

   $34,475 yearly

   ---

   Entry-level after school program coordinator salary

   $25,000 yearly salary

   Updated December 15, 2025

   Average after school program coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New Jersey	$40,392	$19
   2	Massachusetts	$37,931	$18
   3	Illinois	$37,917	$18
   4	Pennsylvania	$37,754	$18
   5	California	$37,263	$18
   6	Maryland	$37,054	$18
   7	Connecticut	$35,994	$17
   8	New York	$34,954	$17
   9	Minnesota	$33,643	$16
   10	Virginia	$32,521	$16
   11	Oregon	$32,188	$15
   12	Texas	$31,951	$15
   13	Wisconsin	$31,917	$15
   14	North Carolina	$30,514	$15
   15	Colorado	$30,471	$15
   16	Georgia	$29,703	$14
   17	Arkansas	$29,492	$14
   18	Arizona	$28,427	$14
   19	Montana	$28,391	$14
   20	Louisiana	$27,323	$13

   Average after school program coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Poly Prep Country Day School	$63,400	$30.48
   2	Natural History Museum of Los Angeles County	$62,044	$29.83
   3	Emory University	$50,695	$24.37	27
   4	University of California	$48,936	$23.53	9
   5	University of California-Berkeley	$48,590	$23.36	3
   6	Harlem Children's Zone	$48,508	$23.32	11
   7	Yale University	$48,449	$23.29	11
   8	Aspen Snowmass	$47,767	$22.96
   9	Harvard University	$47,481	$22.83
   10	University of Colorado Boulder	$46,988	$22.59
   11	University of Nevada, Reno	$45,462	$21.86	8
   12	Cincinnati Hills Christian Academy	$42,851	$20.60	1
   13	Roberts Wesleyan College	$42,399	$20.38
   14	University Settlement	$42,385	$20.38	1
   15	EastHartford Schools	$40,737	$19.59
   16	University of Wisconsin System	$40,236	$19.34	10
   17	Princeton Public Schools	$39,380	$18.93	1
   18	Chicago Public Schools	$39,285	$18.89	22
   19	Project Home, Inc.	$38,967	$18.73
   20	Lifesteps	$38,618	$18.57	11

4. Writing an after school program coordinator job description

   An after school program coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an after school program coordinator job description:

   After school program coordinator job description example

   You will: Work while you pursue your High School Equivalency degree.• Work approximately 28 hours per week at Cook Biotech Inc. .• Work in an assigned position that does not require a high school diploma.• Attend approximately seven weeks of prep classes given by an Adult Education Center.
   Responsibilities
   
   Essential Job Function/Duties Decision Making- Consults peers and supervisor for decisions Team dynamics- Works well with local team Change/Innovation- Proposes ideas Level of responsibility (project based)- Assigned tasks Knowledge (business) Limited to area of work Level of responsibility (function) Assigned tasks Knowledge (technical)- Learns how to perform basic technical tasks for area of responsibility. Keep accurate and timely records. Have excellent attendance. Focus attention on the task at hand when working. Propose ideas for process improvement. Help implement improvement ideas. Embrace change. Speak, listen and act honestly, positively and considerately. Conduct other corporate duties when required. Produce products/components according to instructions, specifications and work orders. Package products/components according to instructions, specifications and work orders. Label products/components according to instructions, specifications and work orders. Provide quality products/components to customer in a timely manner. Clean and maintain equipment and production areas. Report non-conformances and other potential problems toteam leader in a timely manner.
   
   Qualifications
   
   Minimum Work Experience/Educational RequirementsCOOK Biotech, Inc. shall have sufficient personnel with the necessary education, background, training, and experience to assure all functions and duties are correctly performed. Must be actively pursuing High school diploma or equivalent. Able to work with multiple persons in a team environment. Able to read and understand written instructions and specifications. Able to accurately measure, add and subtract. Able to do routine computer data entry tasks. Willing to work with material derived from animal tissues.
   
   Physical Requirements/Work Environment Must be able to perform the essential functions of the job, with or without reasonable accommodations Limited exposure to hazardous chemicals used in the manufacture of the product. Physical demands are typical of an office and classroom environment. Able to lift 10-60 lbs. depending upon production area assigned.
   
   Posting Date6 months ago(4/6/2022 12:24 PM)
   
   
   Job Location(s) West Lafayette IN United States
   
   Travel None
   
   Position Type Full Time
   
   Company Cook Biotech Inc.
   
   Category Production/MFG/Operations

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right after school program coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your after school program coordinator job on Zippia to find and recruit after school program coordinator candidates who meet your exact specifications.
   • Use field-specific websites such as k12jobspot, learn4good, serious teachers, teachingjobs.com.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit after school program coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new after school program coordinator

   Once you've decided on a perfect after school program coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new after school program coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an after school program coordinator?