Assistant jobs at Ahmad, Zavitsanos, Anaipakos, Alavi & Mensing P.c. Or Aza

Part-Time Junior Personal Assistant Job #10877 Location: Goleta and Atherton, California. The clients will consider candidates based out of either location and regular travel is required. Schedule: The Personal Assistant will work 30 to 40 hours weekly, typically Monday through Friday. Weekend help may be requested with advance notice. Duties: Responsibilities include assisting with personal and family shopping needs such as groceries, clothing, pick ups, returns, and other miscellaneous errands. Mail must be collected from multiple properties and distributed appropriately. Packages delivered to the main household should be received, opened as directed, and routed correctly. The role also involves helping the principal stay on track with her daily schedule and sharing meeting details, links, and reminders. The position also includes maintaining inventory systems for bathrooms, closets, home offices, and shared spaces across all properties. Support with packing and preparing overnight travel bags is required - an interest in fashion is a plus! Additional responsibilities include coordinating pet care, including pick ups, drop offs, and occasional overnight care. The assistant will help receive and host family guests, vendors, and appointments as needed and will support events in collaboration with house management and the Executive Assistant. Collaboration with the nanny team is essential to ensure that children's spaces remain clean, organized, and well stocked. Child-related errands and tasks will also be completed as needed. The clients employ Nannies, Housekeepers, and other staff. Requirements: The ideal candidate is able to travel regularly between Goleta and Atherton, California, and is either college educated or currently enrolled in college. Previous experience working in a staffed home is preferred. They possess strong proficiency with Google Workspace, are tech savvy, and can troubleshoot basic technical issues. A clean background and driving record are required. The candidate is highly organized, communicates effectively, pays close attention to detail, and works collaboratively with a positive, team-oriented attitude. Travel expenses and lodging will be provided by the Principals. Benefits: Guaranteed 30 hours per week plus paid sick time. Pet details: One friendly dog.

Adams & Martin Group has partnered with a well-respected law firm to identify an experienced Litigation Legal Secretary for their team. This is a full-time, on-site opportunity supporting attorneys with high-level litigation, legal document production, trial preparation, and administrative responsibilities. Responsibilities Perform advanced and highly skilled legal secretarial duties, including drafting, proofreading, and preparing complex litigation documents, pleadings, and correspondence Maintain consistent communication with attorneys, paralegals, clients, and regulatory agencies while upholding strict confidentiality of all legal matters Handle litigation calendar management, including monitoring court appearance dates, deadlines, filing requirements, and trial schedules Set up shell pleadings with minimal supervision and follow court-specific litigation protocols for federal and state courts Coordinate attorney travel arrangements, meetings, conferences, and trial preparation logistics Process incoming mail, enter attorney time, and prepare expense reports Exercise sound judgment and discretion when communicating with clients and legal partners Provide administrative support, overflow support, and serve as a team facilitator/team lead when needed Recommend and implement new procedures to improve workflow efficiency Maintain organized physical and electronic litigation filing systems for accurate document retrieval Perform clerical tasks including photocopying, mailing, messenger/FedEx coordination, and transcribing dictations or telephone messages Use litigation knowledge to ensure accurate and timely e-filings in federal and state courts Apply strong attention to detail when proofreading documents for accuracy, grammar, and legal formatting compliance Support attorneys with multitasking across competing litigation priorities and deadlines Integrate fully with the litigation team and contribute to a proactive, collaborative environment Qualifications Minimum of seven years of litigation secretarial experience in a law firm Expert-level knowledge of litigation court protocols, filing requirements, and e-filing procedures (federal and state) Strong proficiency in Microsoft Office Suite and legal document production Ability to type 60+ WPM Strong communication skills, professionalism, and ability to work with confidential legal information Highly organized, detail oriented, and able to work independently with minimal supervision Ability to prioritize tasks, meet deadlines, and manage shifting litigation demands Strong judgment, discretion, and ability to exercise initiative Problem-solving skills and ability to handle high-volume legal document workflows High school diploma or equivalent required Willingness to work overtime as necessary Benefits Thirty-five-hour work week Two weeks' vacation to start; three weeks after three years; up to four weeks accrued Ten days of sick leave Full health benefits, including vision coverage Work Schedule Full-time position, Monday-Friday, 9:00 AM-5:00 PM Hybrid schedule - must be in the office a minimum of three days per week Evening and weekend work may be required during peak litigation periods Non-exempt position under the Fair Labor Standards Act This firm offers competitive compensation, comprehensive benefits, and the opportunity to join a collaborative legal team with a strong litigation practice. Please submit your resume for confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A high-net-worth family and CEO/Founder of a Tech Company is hiring for an eager, organized and proactive Household Manager/Personal Assistant. Salary range commensurate with experience $110-150k base range + $500 monthly stipend towards health benefits, PTO, and discretionary bonus Location: Tribeca, NYC - hybrid role working remotely, running errands around NYC or with the principal onsite as needed - flexibility is key. Hours: no set hours, but 24/7 mentality is needed. Qualifications: 2+ years of PA/House Management experience - must have experience working around and with children and enjoy this! NYC savvy You are a GSuite and organizational ninja when it comes to extremely detailed and complex scheduling. Utilize GSuite to create and organize systems, lists, basic accounting, budgeting, birthday planning, gift tracking, order tracking, task tracking, etc. You care about tech and data security. You are a Zoom, Google Meet, conference set-up guru. Strong communication skills Experience using Asana or another project management software or tools to create timelines or plan much bigger projects You can keep up with very high functioning, fast workers. You probably buy your Christmas presents in August. Friends ask you to organize their closets or their finances. Please submit your resume to apply! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Prestigious global law firm is seeking an experienced Litigation Secretary to support Labor and Employment (L&E) attorneys in Los Angeles. The ideal candidate will possess excellent time management, communication, and organizational skills and have extensive knowledge of state and federal judicial systems and agency procedures in labor and employment law. Responsibilities Coordinate attorney support with internal teams (billing, calendar, etc.). Submit clear, accurate documentation to support teams. Track deadlines and notify attorneys as needed. Update litigation records (e.g., Virtual Binder, TOCs, TOAs). Prepare and file/e-file documents with state and federal courts ensuring proper service. Assist with preparing for trials, depositions, and hearings. Qualifications 5+ years of civil litigation defense experience; L&E Defense preferred. Strong organization for managing tasks across attorneys. Effective time management and prioritization skills. Expertise with Best Authority for TOCs/TOAs. Familiar with court rules & ECF procedures. Additional Information Compensation: $90,000 - $105,000 commensurate with relevant experience and education. The firm offers generous compensation and benefits packages. This hybrid position is based in Century City or Downtown, with a schedule of working in-office 2-3 days per week. Submit your resume in Word or PDF format today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Morgan Consultants, Inc provides specialized engineering, management, and consulting services to a wide variety of food and beverage companies. We are seeking an Office and Admin Management professional with strong xls skills for immediate, full-time (40 hrs/wk) hire to be a significant part of our exciting and growing technical consulting firm located in the Decatur area. Compensation is based on level of experience and skillset. W-2 benefits include Holiday and PTO, 401k, Health, and Dental. This is an exciting, multi-faceted opportunity with potential to leverage existing skills and develop more! This role immerses you into the Food Manufacturing industry. Candidates must be self-starters, motivated, and have excellent organizational and computer skills. Must have own car to occasionally run errands. The office is a non-smoking environment with dogs and cats. Office Administration Ability to perform basic office hardware and software troubleshooting for PCs, Laptops, Printers, etc Answer and handle all incoming calls from employees, clients, partner companies, etc Assist with new employee and sub-contractor onboarding - Background Check coordination, completion of employment documents, Drug Test scheduling, etc Handle Travel Arrangements such as car, air, and hotel, with some price negotiating Maintain an atmosphere of professionalism, responsiveness, and a can-do attitude Order Supplies for the general office and individual employees as required PowerPoint, Word, and Excel proficiency including labeling photos, developing spreadsheets with formulas, and creating and editing presentations from other materials Provide Financial Reporting assistance as needed using Excel spreadsheets Run miscellaneous errands such as Post Office, Bank, FedEx, Shipping, Office Supplies Scheduling of office support services such as IT Provide daily e-Filing System Management and Hard Copy filing for new documents Update various Excel spreadsheets for record-keeping and financial analyses Update weekly Man-hour tracking for projects using Excel forms Required Skills 6 years minimum experience with Office Management roles Ability to respond quickly to needs and changing priorities Associates degree or higher in related field Reporting assistance using Excel spreadsheets Highly organized, self-starter, multi-tasker, with ability to prioritize LinkedIn Recruiter experience Office or Operations Management experience Strong Level MS Excel skills Preferred Skills Experience with a consulting or engineering firm Highly detailed and accurate work Experience with data entry Great documentation skills

A minority-owned professional recruitment and staffing advisory firm assisting clients with direct hire and contract talent search solutions across a variety of skillsets and industries, Russell Tobin is disrupting the industry with our total dedication to creating bespoke programs that enable our clients to meet their exact recruiting goals. How do we accomplish this? With an empowering corporate culture based on continuous learning, accountability, and growth-and the result is an impressive roster of clients, long-lasting business relationships, and one of the best places to work in the staffing sector. Pride Global is seeking a motivated and organized Administrative Assistant to support our New York City office. This is an excellent opportunity for someone who enjoys keeping things running smoothly, has great attention to detail, and is excited to grow within an organization. The ideal candidate will be proactive, reliable, and eager to learn beyond traditional administrative duties. Responsibilities: •Serve as the main point of contact for general office operations for the building and outside vendors. •Manage incoming and outgoing mail and deliveries. •Handle bank deposits and managing of checks. •Maintain and order office and kitchen supplies; coordinate with vendors as needed. •Assist with scheduling, meeting coordination, and event logistics. •Support company events, engagement activities, and team celebrations. •Help coordinate interviews and candidate logistics alongside the recruiting team. •Maintain an organized and welcoming office environment. •Assist leadership with ad-hoc administrative projects. Qualifications: •Bachelor's Degree required •1-3 years of administrative or office management experience preferred (internships or entry-level experience welcome) •Strong communication and organizational skills •Proficiency with Microsoft Office •Comfortable managing multiple priorities in a fast-paced environment •Friendly, professional demeanor and a proactive, team-oriented mindset •Missing something? If this sounds like a great job you can do, but you're missing a few qualifications, we encourage you to apply anyway. We understand a diverse workplace requires a diversity of experience-and we want to include yours in the mix if you've got the skills we need! Important Details: •Location: New York, NY •Compensation: $25-$30/hour (based on experience) •Schedule: Monday-Friday, In-Office Our Benefits •A complete benefits package that includes health, medical, vision, and 401k, as well as a range of free programs aimed at supporting employee wellness. •Opportunities for growth and development across a global corporate network while impacting people's lives and Helping the World Work as part of the Pride Global family of companies. •A supportive workplace that promotes diversity of thought, new ideas, and team success through an empowering, inclusive corporate culture (learn more at decidedlydiverse.com). •Access to inspiring events, invitations to happy hours, and many more opportunities for fun with the most dynamic and motivated team in the industry. Our Pledge The Pride Global family of companies is an Equal Opportunity Employer. We believe in an inclusive workplace that values different perspectives, fosters creativity, and delivers innovative solutions for ourselves and our clients. We aim to hire and cultivate talent from all backgrounds at the same time we work to create opportunity and address challenges for diverse professionals in our workplace and our industry. If you require any accommodations or have questions, please reach out to **************************. For more information, visit our website at prideglobal.com.

Adams & Martin Group is supporting a great Oakland firm with a Temporary Litigation Secretary position. Provide secretarial, word processing, and administrative support to multiple attorneys across varied practice areas. Responsibilities Prepare, revise, and format legal documents, pleadings, agreements, and correspondence. Proofread for accuracy in grammar, spelling, and formatting. Manage E-filing in State and Federal courts. Schedule and calendar meetings, depositions, hearings, and court reporters. Advance word processing skills in styles, formatting, track changes, redlining & redacting. Communicate with clients, attorneys, and staff via phone and email. Qualifications Prior legal administrative/secretarial experience. Strong word processing skills Proficiency in Microsoft Office and document comparison tools. Knowledge of State and Federal court filing procedures. Strong organizational and communication skills. Position starts on January 5th. Interested candidates should apply for immediate consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A reputable law firm in DTLA is seeking a Litigation Secretary with experience in civil defense litigation, including trial support. The ideal candidate is dependable, proactive, and can self-manage without micromanagement. Insurance defense or toxic tort experience is a plus, not a must. Litigation Secretary Key Responsibilities: Prepare, edit, and e-file pleadings, motions, discovery, subpoenas Maintain case files, calendars, and track deadlines Open new matters, conduct conflict checks, and organize files Communicate with clients, courts, and counsel professionally Schedule court dates, travel, and manage attorney calendars Provide admin and project support as needed We're open to Litigation Secretary candidates with fewer than 5 years of experience, as long as you demonstrate stability and a great attitude. If you're a motivated Litigation Secretary who thrives in a collaborative, low-supervision environment, we want to hear from you. Please email your resume to for confidential consideration. This is a great opportunity for a Litigation Secretary looking to grow with a supportive and dynamic team. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Preeminent national defense firm has an immediate need for an experienced Litigation Secretary in their Downtown Los Angeles office. The Litigation Secretary will collaborate with a dynamic team of attorneys to deliver comprehensive support. The ideal candidate has 5+ years of experience drafting and revising correspondence, pleadings, and legal documents; organizing and managing electronic files; preparing expense reports; managing attorney calendars; and performing other legal administrative tasks as needed. Duties and Responsibilities: Maintain and update electronic case files, adhering to protocols for efficient searching and tracking. Prepare and revise legal documents, pleadings, exhibits, administrative filings, and mediation/arbitration materials. Manage attorney calendars to monitor deadlines, coordinate filings, and ensure timely task completion. Handle administrative tasks such as expense reports, client invoicing, conflict checks, and new client onboarding. Arrange travel logistics, including bookings, transportation, and updating reservations through the firm's travel agency. Proofread documents, prepare notebooks and exhibits, and manage confidential, time-sensitive materials. Required Experience: Minimum of 5 years of civil litigation experience with strong understanding of legal terminology and procedures. Commercial Litigation experience preferred but not required. Proficiency in e-filing systems (ECF and California state), document databases (e.g., NetDocs), and Microsoft Office Suite (Word and Outlook). Familiarity with billing and expense reporting software is a strong plus. Comprehensive benefits, generous PTO, and flexible work schedules offered. Compensation: $90,000 - $110,000 based on experience. If you are looking to work in an environment of open communication and collaboration built on mutual respect across all levels of the firm, this is the place for you! Apply today for immediate and confidential consideration! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

A West Los Angeles law firm is seeking a Litigation Secretary to join their team. The Litigation Secretary will provide comprehensive administrative and legal support to multiple attorneys in a fast-paced environment. This Litigation Secretary role requires 5 years of litigation experience, calendaring, and e-filing. Firm offers competitive salary, full benefits package, and hybrid on-site/hybrid work location. Litigation Secretary Duties, Responsibilities & Qualifications: Prepare and revise correspondence, pleadings, discovery submissions, and exhibits for agency, state, and federal matters. Assist with preparation of administrative filings Experience using Complulaw is preffered Proficiency in document management systems (NetDocs or similar), Microsoft Word and Outlook; familiarity with billing and expense software (InTapp, Concur) is a plus 5+ years of experience + an associate degree or 4-year college degree preferred, or relevant experience considered. Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Operate large duplicating and/or scanning machines to make copies of drawings, photographs, or drawings. Responsibilities include manipulate complex electronic engineering documents that are critical to the ship construction process, operate a networked color print system and a high volume digital printer with various finishing options, scan small and large format drawings, and complete indexing and file conversions. **Remote work is not an option, resource is to be 100% onsite** No driving or travel required. Special Requirements: Proficient computer skills; Microsoft Windows 10 Microsoft Office Suite; Excel, Outlook, Power Point, Word Scanning and Printing Software Strong written and verbal communication skills Strong time management and the ability to multitask Excellent customer service skills Attention to detail Quality control skills Work Safely. Top 3 Items the Hiring Manager is looking for: Attention to detail Good PC Skills Able to lift 50 lbs. Basic Qualifications High School diploma or equivalent and 2 years additional education and/or experience

Access Ability WI (AAW), a grassroots 501(c)3 non-profit organization, is dedicated to providing individuals with mobility challenges the means to access, enjoy, and participate in natural resources. Based out of Iowa and Dane County, Wisconsin, AAW's objective is to create opportunities for these individuals to enjoy the outdoors independently or with social connections. We believe nature is for everyone and is an integral part of our human spirit. Role Description This is a full-time role for an Operations and Office Admin based in Mineral Point, WI with some flexibility. The role involves daily administrative assistance working with members and clients, office administration, managing equipment, and providing customer service. Responsibilities also include managing communications, scheduling, and general office tasks to ensure smooth operations. The full job description for 'Operations/Office Admin' is located on *********************************************** Please submit answer to the following when you submit your application: What is attracting you to that position? Do you have a valid driver's license and vehicle insurance? Are you able to pass a background check? Do you have a clean driving record? What hobbies do you love to do? Are you comfortable in the public, helping with various online and in person programming coordination? Do you have any lifting restrictions? This position requires weekends and evenings. (Mostly planned in advanced.) Please explain how you would handle the time flexibility required with this position. If chosen for the position, what is the length of notice that you need to provide your present employer. If longer than a two week notice, please explain. Anything else you feel the hiring committee needs to know? like minimum salary requirements? Qualifications Strong Communication skills Experience in Administrative Assistance and Office Administration Customer Service expertise Knowledge of Accounting Proficiency in using office software and technology Organizational and Time Management skills Ability to work independently and in a team environment Prior experience in non-profit organizations is a plus Bachelor's degree preferred but not mandatory

Provides advanced administrative support to Global Security leadership team including VP. Monitors and prioritizes email, highlights actions and routinely authors responses. Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines. Follows company purchasing and other established procedures. Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs. Professionally interacts with senior level management. Consistently handles confidential or business-sensitive information. Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. Arranges catering and food services for department meetings. Proactively identifies and resolves scheduling conflicts. Provides other administrative duties as required. Top skill requirements: Responsive and able to multitask. Technical proficiency with Microsoft Office, SAP/Concur, and other relevant systems. Attention to detail. Strong communication across all levels. Discretion and confidentiality. Education: Minimum Associate Degree in Office administration and/or equivalent is required. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-52936

Ultimate Staffing Services is actively seeking an Academic Project Assistant for a reputable educational institution in San Marcos, CA. This role is designed for an individual who is organized, detail-oriented, and passionate about supporting academic projects and initiatives. Responsibilities: Assist in the coordination and management of academic projects and programs. Prepare and maintain detailed project documentation and reports. Collaborate with faculty and staff to ensure project goals and timelines are met. Organize and schedule meetings, events, and workshops related to academic projects. Provide administrative support, including managing communications and correspondence. Analyze data and compile insights to inform project decision-making. Support the development and implementation of academic initiatives and strategies. Ensure compliance with institutional policies and procedures. Requirements: Excellent organizational and time management skills. Strong written and verbal communication abilities. Ability to work independently and collaboratively in a team setting. Proficient in Microsoft Office Suite and project management tools. Prior experience in an academic or administrative support role is preferred. Work Hours: The position is on-site in San Marcos, CA from 8:00 AM to 5:00 PM, Monday - Friday All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Who We Are The Research Triangle Foundation (“Foundation”, “RTF”, “Research Triangle Park” or “RTP”), is a mission based not-for-profit which strives to serve the residents of North Carolina through economic development partnerships and initiatives. RTP is a 7,000-acre Science-Research Park located in the center of the Triangle region. Historically, the Foundation was built on a revenue model of land sales. Today, the Foundation sits in the master developer driver's seat for a 100-acre site within RTP known as Hub RTP (“Hub”). Within the Hub site are two active properties, Frontier RTP (“Frontier”) and Boxyard RTP (“Boxyard”), that sit on half of the land and have established brands around creating community through regional amenities. Frontier RTP is a ~500K SF corporate campus made up of five office buildings offering affordable space for entrepreneurs and small businesses centered around free public coworking and event programming. Boxyard RTP is a ~15K SF food, beverage and retail facility, a place where employees and members of the surrounding RTP communities can meet, eat, connect, and unwind inside RTP. Boxyard provides a platform for emerging entrepreneurs in the food, hospitality, retail, and events industries and includes an indoor-outdoor gathering space, dog park, and performance stage with robust programming. The second phase of Hub RTP, the remaining 46 acres, is currently under construction and is branded as RTP's new “downtown”, featuring food and beverage, office towers, parking decks, a hotel and, for the first time, residential units! There are now “heads in beds” inside the Research Triangle Park, and the Foundation is dedicated to creating a sense of place with unforgettable programs and experiences. In 2022, the Foundation opened The Experience Center (“XPC”) to provide a showroom for our brokage teams, a touchdown space for RTF meetings, and a rentable event space for our partners. The XPC sits near the Frontier office buildings and features a great vantage point for the ongoing construction at Hub. As construction continues, the Foundation intends to keep this location activated and continuously reimagine its potential. RTF is a regional convener in the center of the Triangle serving a diverse group of companies, governmental agencies, community, and interest groups. We provide and identify meeting space opportunities within properties that we own and manage, also partnering with RTP companies to host events on their campuses. In April 2023, the RTF team relocated to a newly renovated office space within the Frontier campus. This new facility includes three conference rooms and several different event spaces where RTF internally hosts Board members, local partners, and organizations visiting the region. Who We Are Looking For The Programs & Placemaking Department at the Research Triangle Foundation is looking for a hospitality-minded event professional to join our team and oversee internal meetings and event rentals at three locations on our campus while assisting the department in day-to-day needs. This person will be the boots on the ground at events and programming happening throughout our campus and will have the opportunity to ideate future events and programs. We are looking for someone whose customer service is second to none, an innovative “doer”, a foodie who knows all the best catering in the region, and someone extremely organized that can thrive in the unknown. This role involves a lot of communication on all fronts; our ideal candidate is prompt, has stellar interpersonal skills, and feels confident interacting with colleagues at all levels of the organization, including senior leadership. There will be times when there are multiple events occurring at once. This team member will need to be able to prioritize the tasks at hand and juggle their schedule accordingly. Highlights of This Role Event Rentals · Serve as the primary contact for venue bookings at Research Triangle Park Headquarters (RTP HQ), Hub RTP Experience Center (XPC), and Boxyard RTP (Boxyard). · Oversee rental schedules, lead facility tours and event check-in meetings, and manage required paperwork. · Coordinate with leadership and other departments to meet group-specific needs, including room setups, catering, welcome bags, and special requests. · Oversee event execution on the day of, addressing AV and other on-site needs to ensure a seamless experience. · Maintain and organize event systems to streamline scheduling, booking records, and documentation. · Track usage metrics and provide monthly, quarterly, and annual reports. · Respond to event inquiries by phone and email. Office Operations · Maintain the RTP HQ catering kitchen, staff coffee machine, staff kitchen, and HQ common areas. Order supplies, snacks and beverages, clean equipment, tidy as needed. · Oversee all operations at the Hub RTP Experience Center (XPC), including stocking supplies, ordering promotional materials, updating interior design elements, and setting up AV equipment. · Collaborate with the Property Management team to complete work orders, as it relates to campus venues. · Provide general support for Hub campus venues as needed. Administrative Support · Serve as the in-house expert for all catering needs by maintaining a preferred vendor list . · Coordinate local catering for meetings and events at RTP HQ and XPC, considering group size, budget, and dietary requirements. · Coordinate room reservations, setup, cleanup, and AV arrangements for Board meetings, committee meetings, leadership-level discussions, and visiting delegations at RTP HQ and XPC. · Respond to emails directed to the general Boxyard RTP and Programming accounts, as well as the general phone line, routing inquiries to the appropriate team members based on requests. · Assist the Administrative Team with meeting logistics and catering as needed. · Cover events and programs across the campus as needed, including Happy Hour events, speaker series, fitness classes, live music events, and weekend programming. · Collaborate with the Placemaking & Programming team to support, brainstorm, and create events across all three brands: Frontier RTP, Boxyard RTP, and Hub RTP. · Perform other duties as assigned. Organizational Relationships Reports to the Sr. Director of Placemaking and is part of the Programs & Placemaking Team. This position will interact regularly with the Executive Assistant, Leadership Team and Property Management Team. Required Qualifications · High school diploma or equivalent. · 1-2 years' experience in professional office or events setting. · Must be at least 21 years old with a valid driver's license. · Possess an outgoing personality and the desire to provide exceptional customer service. · Must be highly organized with the ability to manage and prioritize multiple tasks. · An autonomous worker, critical thinker, and the ability to work under pressure. · Open-minded and flexible with the ability to adapt quickly in a fast-paced team environment. · Strong interpersonal communication and leadership skills with keen attention to detail. · Ability to communicate effectively both orally and via technology, including email, Teams and social media, with individuals at all levels of the organization. · Excellent verbal and written communication skills. · Excellent problem-solving and interpersonal skills. · Ability to work effectively both independently and within a team. · Proficiency in Microsoft Office applications. · Professional presentation, appearance, and work ethic. Physical Demands · Sitting and standing for extended periods is common. This is not a “desk job”; expect to be on the move! All our buildings and facilities are ADA accessible. · Activities occur both inside and outside with exposure to some seasonal cold, heat, and humidity. · This role requires occasional driving offsite to purchase supplies. Access to a reliable vehicle is required. · Hearing, vision, and communication within normal ranges are essential for day-to-day aspects of this role. It is important to mention that music can be loud at Boxyard RTP, for those applying with sensory sensitivity. · Ability to communicate orally and through technology. Regular use of email, phone, Microsoft Teams, and social media is expected. · Good manual dexterity for the use of common office equipment and the willingness to learn the ins and outs of our AV equipment. · Ability to lift ~25lbs. Moving and reconfiguring tables, chairs, and other event materials will occur throughout your day. · Working nights and weekends is essential to this role. As an employer, we know that work life balance is also essential. To keep the work week to 40 hours, we will allow this employee to flex their schedule when needed. Working Environment You will be joining the team in our office space on the Hub RTP campus. It should be noted that the nature of this role is being present in person, executing events at our facilities and programmatic efforts within the department. This role requires you to work in person, with seldom opportunities for hybrid work. You will be hopping back and forth between the office, the XPC, Frontier RTP and Boxyard RTP depending on the community you are serving. Equal Opportunity Statement The Research Triangle Foundation is proud to be an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service, or any other non- merit-based factor. Qualifications/Resume Submittal If interested in applying, please send a resume and cover letter to *****************.

The primary responsibilities include maintaining the Data Base System, providing clerical support during clinics, and performing general office duties to ensure efficient operations and data security. Job Duties/Scope of Work: • Maintain and update the Data Base System with medical, epidemiological, and social data. • Provide clerical support during TB Skin Testing (TST) clinics, including verifying forms and printing clearance cards. • Prepare TB reports and memorandums. • Answer phone calls, take messages, and greet visitors. • Organize and maintain confidential office files. • Transport documents between clinics and offices. • Participate in clerical meetings. • Operate standard office equipment. • Assist with disaster response activities as needed. e) Equipment to Be Used: • Computer • Typewriter • Copy machine • Printer • Facsimile machine • Adding machine • Calculator • Telephone f) Minimum Knowledge, Skills, and Education and/or Experience: • Education: High School diploma or equivalent • Experience: Three years of clerical and typing work or equivalent combination of experience and training • Knowledge: Business English, spelling, arithmetic, office equipment, computer software • Skills/Abilities: o Perform standard clerical duties o Prepare basic reports o Communicate clearly o Maintain confidentiality o Work with diverse populations o Type 40 net words per minute o Proficient in word processing and other software applications g) Minimum Computer Software Skills/Knowledge to Be Used: • Word processing software • Data entry applications • General office software (e.g., email, spreadsheets) The Company is an Equal Opportunity Employer and is committed to creating an equitable and inclusive environment for all.

Be the first face and voice of a highly regarded Washington, DC association. As the Administrative Assistant/Receptionist, you'll play a pivotal role in creating a welcoming experience for clients, visitors, and staff while ensuring smooth daily operations behind the scenes. This position blends traditional front desk responsibilities with hands-on support for meetings, events, and association leadership. Key Responsibilities: Greet clients and visitors with professionalism and warmth, ensuring a seamless arrival experience. Answer and route calls, manage shared inboxes, and serve as a central hub for office communications. Keep communal areas organized and fully stocked, including the kitchen and supply closets. Manage conference room schedules and assist with meeting logistics, including setup and AV support. Assist with event coordination and office needs. Support leadership with administrative tasks, such as document preparation, scheduling, expense reports, and more. Assist with special projects, such as data management, and internal association deliverables. Partner with vendors and building management to keep office operations running smoothly. Why You'll Love Working Here: Offers paid overtime and complimentary parking. Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits. What We're Looking For: Customer service mindset. Whether from hospitality, high-end retail, or office support, you bring a service-first approach with at least three years of administrative or similar experience. Professional polish. You're confident, composed, and thrive in a high-standards environment. Precision-focused. You keep things organized, accurate, and always a step ahead. Dependable and resourceful. You know how to juggle priorities and solve problems quickly. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Office Assistant Pay: $18 to $20/hour (depending on experience) Experience: Previous experience in property management or affordable housing programs, or low-income housing is required. LIHTC experience is required. Type: Full-time; Temporary Schedule: Monday - Thursday, 7:30am to 5:00pm; Friday, 8:00am to 12:00pm HH Staffing is seeking an Office Assistant to join a growing and dynamic team! Job Description: Greet residents, visitors, and vendors in a professional and friendly manner. Answer and direct phone calls; respond to emails and inquiries promptly. Assist with leasing and property management administrative tasks. Prepare and organize resident files and documentation. Support staff with scheduling, correspondence, and general office duties. Maintain a clean, organized, and welcoming front office environment. Assist with rent collection, notices, and other resident communications as needed. Position Requirements: Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite and property management software. Positive attitude, strong work ethic, and willingness to learn and grow within the company. HH Staffing is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

RPStaffing is conducting an immediate search for the temporary Office Assistant with a major conservative nonprofit based in Arlington, VA. This is a highly interactive position in a really fun office atmosphere. ***Candidates must currently be living in the Washington, D.C. area*** Job Title: Temporary Office Assistant Status: Temporary Assignment Start: January 5th Office Status: Onsite Hours: 8:30 to 5:30 Office Location: Arlington, VA SUMMARY OF OPPORTUNITY Get a foot in the door of one of the top conservative nonprofits in the US as an immediate temporary Office Assistant. The organization has a long history and a wide reach into many areas of the US political arena. Work with highly intelligent and passionate professionals with extensive experience in the fields of nonprofits, education, trade associations, and policy. DUTIES Manage the front office including the reception station Serve as the first point of contact for the organization over the phone and in person; answer and transfer callers, answer questions and relay information in a highly polished and timely manner Interact with guests visiting the office; guests can and will be famous political, business, and social leaders; maintain the utmost professionalism at all times Assist with any projects and assignments assigned by team members Additional duties as assigned QUALIFICATIONS BA/ BS Able to work fully onsite in Arlington VA Outstanding written and verbal communication skills Strong computer literacy in MS Office Flexible team player Equal Opportunity Employer. This description was prepared by RPStaffing and is subject to change. This has been designed to indicate the general nature and level of work performed by employees within this job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This job may be modified at any time by adding or removing duties. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Positions listed as “remote” often require occasional office days. Benefits, hours, duties, and locations are subject to change. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.