Receptionist jobs at All Medical Personnel - 3827 jobs

Office Assistant- ONSITE
Yoh, A Day & Zimmermann Company 4.7
Farmingdale, NJ jobs
Yoh has an immediate, 12 month contract opportunity, as an Office Assistant within the utilities industry to jour client, Onsite, to report to their office in Farmingdale, NJ Max Hourly Rate $25/hr. 40 hours a week, 7AM-330PM, Monday-Friday 5+ years experience as an Office Assistant/HR Coordinator/Assistant or similar role. What You Will Be Doing Reviewing customer accounts & billing status Filing, Data Entry, General office duties Communicating with Customers and providing follow up Who You Are 5+ years of experience as an Office Assistant/HR Coordinator/Assistant or similar role. Highly organizied, ablility to multitask MS Suite (Word, Excel, Outlook) Scheduling and Calendaring exp is a bonus Professional communication skills, great Customer Service skills Placing supply orders, managed inventory and restocked clerical spaces as needed. Positive outlook & attitude! works well in a team environment. If This Sounds Like You, Apply Now! Yoh makes finding and applying for jobs simple. Partner with Yoh to find the right opportunities across multiple industries in the US and UK. Estimated Min Rate: $25.00 Estimated Max Rate: $25.00 What's In It for You? We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh's network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh's extensive talent community that will provide you with access to Yoh's vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include: Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week) Health Savings Account (HSA) (for employees working 20+ hours per week) Life & Disability Insurance (for employees working 20+ hours per week) MetLife Voluntary Benefits Employee Assistance Program (EAP) 401K Retirement Savings Plan Direct Deposit & weekly epayroll Referral Bonus Programs Certification and training opportunities Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit ************************************************ to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: **********************************
$25 hourly 2d ago

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Receptionist
Addison Group 4.6
Charlotte, NC jobs
A growing company in Charlotte, NC, is seeking a professional Receptionist to join their team. As the first point of contact for our patients, you will play a critical role in ensuring a seamless, welcoming, and efficient experience. The ideal candidate is a multitasker who thrives in a fast-paced clinical environment and maintains a high level of empathy and professionalism. Primary Responsibilities Act as the primary point of contact for all visitors, ensuring a professional welcome and managing the guest check-in process. Manage a multi-line phone system, directing inquiries to the appropriate departments and handling professional correspondence via email. Maintain the professional appearance of the lobby, conference rooms, and common areas; manage office supply inventory and vendor deliveries. Assist with the coordination of onsite meetings, including calendar management, catering orders, and basic troubleshooting of conference room technology. Support various departments with data entry, document preparation, mail distribution (incoming/outgoing), and digital filing. Compensation & Schedule Pay Range: $18.00 - $22.00 per hour, commensurate with experience. Employment Type: Contract Schedule: Monday - Friday, standard business hours (e.g., 8:00 AM - 5:00 PM). Location: Strictly Onsite - Charlotte, NC. Benefits Health & Wellness: Comprehensive Medical, Dental, and Vision insurance. Retirement: 401(k) Required Qualifications Education: High School Diploma or equivalent required; Associate's degree preferred. Experience: Minimum of 1-2 years of preferred experience in a medical office, clinic, or hospital setting. Technical Skills: Proficiency with EMR software and Microsoft Office (Word and Outlook). Core Competencies: Strong understanding of HIPAA and patient privacy laws. Exceptional verbal and written communication skills. Ability to remain calm and organized under pressure in a high-volume environment. Reliable attendance and a professional appearance.
$18-22 hourly 1d ago
Medical Biller
Adecco 4.3
Knoxville, TN jobs
Adecco Healthcare & Life Sciences is hiring Medical Billers in West Knoxville, TN! This role will start onsite with the initial training process, once training is passed the option for remote/hybrid should become available. Please review the details below and apply with an updated resume. Position Type: Temp to hire Schedule: Monday through Friday, 8:00am to 5:00pm Pay: $16 to $18 per hour based on experience Responsibilities of the Medical Biller: Assists Billing Supervisor to recognize and identify issues pertaining to the working of accounts. Demonstrates the ability to handle varying tasks as well as understanding and interpreting procedures relative to the revenue process. Demonstrates knowledge of State and Federal regulations, HIPAA guidelines, HCFA guidelines, TennCare guidelines and other Third-Party Payer requirements assuring departmental compliance. Recognizes situations, which necessitate supervision and guidance, seeks appropriate resources. Demonstrates an ability to understand the payer requirements of insurance carriers. Demonstrates an understanding of all patient information from the facilities and the specifics of each follow-up to ensure appropriate reimbursement is received. Professionally deals with patients/public, co-workers, physicians, facilities, agencies and/or their offices, and other facility personnel using verbal, nonverbal and written communication skills. Performs specific functions relating to billing of patient accounts. Consults and works collaboratively with Supervisors, Co-Workers, Department management, and other facility personnel, effectively performing tasks of position. Perform other duties as assigned or requested. Promotes good public relations for the department and the facilities, adhering to desired behaviors. Participates freely in intradepartmental quality improvement activities whenever called upon to do so. Demonstrates promptness in reporting for and completing work, ensuring follow-through on assigned tasks. Demonstrates initiative in increasing skills and attends training programs as available. Utilizes resources available appropriately, i.e. use of equipment and supplies. Supports, models and adheres to the desired behaviors of the KBOS Constitution for using the community's resources wisely which are; be aware of cost and quality when making spending decisions, demonstrate a personal commitment to reduce waste, consider the impact on other departments and facilities within Covenant health when making decisions or taking action and ensure that meetings lead to solutions. Qualifications of the Medical Biller: High School Diploma or GED At minimum 1 year of experience in healthcare Knowledge of medical terminology, claims submission, customer service is preferred Must be familiar with insurance plans and requirements and collection practices e.g. Fair Debt Credit and Collection Act. Why work for Adecco? Weekly Pay 401(k) Plan Skills Training Excellent medical, dental, and vision benefits
$16-18 hourly 2d ago
Receptionist
Inceed 4.1
Edmond, OK jobs
Receptionist Compensation: $41,000 - $49,000 annually, depending on experience Inceed has partnered with a great company to help find a skilled Receptionist to join their team! Join a dynamic team and be the welcoming face of the company. This role is a fantastic opportunity for someone eager to make a positive impact in a well-established organization. The position is open due to growth, and the company is looking for someone with a great personality who is hungry and a go-getter! Key Responsibilities & Duties: Greet and assist visitors with warmth and professionalism Order merchandise and office supplies Schedule maintenance for the building Run errands as needed Assist HR with onboarding and new employee preparations Coordinate HR managers' schedules and calendars Plan office events and birthdays Required Qualifications & Experience: Strong organizational skills Excellent communication abilities Proactive and self-motivated attitude Ability to manage multiple tasks efficiently Nice to Have Skills & Experience: Previous experience in a receptionist or administrative role Familiarity with scheduling software Experience in event planning Perks & Benefits: This opportunity includes a comprehensive and competitive benefits package-details will be shared during later stages of the hiring process. If you are interested in learning more about the Receptionist opportunity, please submit your resume for consideration. Our client unable to provide sponsorship at this time. We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We're here to help every person, whether client, candidate, or employee, find and secure what's better for them. Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
$41k-49k yearly 5d ago
Receptionist
Career Group 4.4
Beverly Hills, CA jobs
Receptionist / Office Services Support Schedule: Monday-Friday | 9:00 AM - 6:00 PM Compensation: $55,000-$60,000 annually + great benefits Status: Full-Time | Non-Exempt A prestigious Beverly Hills-based entertainment company is seeking a polished, personable, and service-driven Receptionist / Office Services Support professional to serve as the primary point of contact for its office. This role is ideal for a confident, outgoing individual who excels in a fast-paced, client-facing environment and enjoys supporting both administrative and office operations. This position is fully onsite and requires a high level of professionalism, discretion, and attention to detail. Key Responsibilities Front Desk & Client Experience Welcome and assist employees, clients, and visitors with professionalism and warmth Answer, screen, and direct incoming phone calls Coordinate and confirm appointments; maintain office calendars Adhere to office security procedures, including visitor management and parking coordination Administrative & Office Support Manage conference room scheduling and meeting logistics Receive, sort, and distribute mail and deliveries Assist with expense report processing as requested Draft and support internal communications, announcements, and office updates Provide support for marketing-related initiatives and internal documentation Assist with planning and execution of meetings, client events, and firm functions Order office supplies, meals, and gifts; coordinate with vendors Facilities & Events Ensure lobby, conference rooms, and common areas are organized and presentation-ready Set up meeting rooms, including furniture arrangements and A/V equipment Professional Support Assist with new matter documentation and conflict checks (training provided) Support special projects and overflow administrative work as needed Ideal Candidate Profile Poised, friendly, and professional with a strong service mindset Trustworthy and discreet with the ability to handle confidential information Excellent verbal and written communication skills Comfortable interacting with senior professionals, clients, and external vendors Proactive, collaborative, and team-oriented with a positive attitude Qualifications High school diploma or equivalent required; college coursework or business training preferred Previous experience in a receptionist, administrative, legal, or professional services environment preferred Strong organizational skills with exceptional attention to detail Ability to multitask, prioritize, and remain composed under pressure Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) preferred Benefits Comprehensive medical, dental, vision, and life insurance 401(k) with employer matching Paid parking
$55k-60k yearly 2d ago
Receptionist
Career Group 4.4
Los Angeles, CA jobs
Receptionist & Administrative Assistant Roles (Temp & Temp-to-Hire) - Build Your Career in Los Angeles! Are you looking to take the next step in your administrative career? We're hiring temp, temp-hire Receptionists and Administrative Assistants to support top companies across Los Angeles! These are fantastic entry-level opportunities to gain corporate experience, build your professional skills, and grow within organizations that love to promote from within. Positions: Receptionists/ Office Administrative Assistants Job Type: Temporary | Temp-to-Hire Locations: Los Angeles, CA - West LA, South Bay, Beverly Hills, and DTLA Industries: Entertainment, Finance, Real Estate, and Nonprofit Compensation: $23.00-25.00/hour, DOE Start Date: Immediate (following successful interviews) Please Note: Candidates must be available to start immediately and cannot be currently employed full-time. Why You'll Love These Roles: Get your foot in the door with some of LA's most respected companies in Entertainment, Finance, Tech, and more! Work alongside friendly, fast-paced teams in a professional office setting. Develop valuable administrative, organizational, and communication skills. Opportunities for long-term growth and potential to transition into permanent roles. Key Responsibilities: Greet and assist visitors and staff in a warm, professional manner. Manage phones, scheduling, and meeting coordination. Maintain organized and polished front desk and office spaces. Provide administrative support including emails, filing, and document prep. Assist with special projects and help keep daily operations running smoothly. What We're Looking For: 1-2 years of experience in an office, customer service, or hospitality environment (internships welcome!). Strong communication and organizational skills. Friendly, professional, and dependable. Proficient with Microsoft Office and comfortable learning new tools. Eager to grow and take on new challenges in a corporate setting. Ready to launch your career? Submit your resume today to join a network of top Los Angeles companies looking for motivated administrative professionals! Submit your resume today! About Us: Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
$23-25 hourly 5d ago
Receptionist
LHH 4.3
Baltimore, MD jobs
Onsite | Baltimore County, MD Are you a warm, polished, and professional people-person who thrives in a fast-paced, high-touch environment? A top-tier organization in Baltimore County is seeking a Receptionist who will be the face of the company-welcoming high-profile clients and creating a seamless, five-star experience from the moment they walk through the door. What You'll Do: Greet and assist clients, guests, and staff with a friendly, professional demeanor Manage a busy front desk with grace and efficiency Handle incoming calls, emails, and visitor inquiries with discretion and care Coordinate meeting room schedules and ensure spaces are guest-ready Support administrative tasks and collaborate with internal teams to ensure smooth daily operations Go above and beyond to anticipate client needs and deliver exceptional service What You Bring: A naturally personable, engaging, and polished presence 2+ years of experience in a front desk, hospitality, or client-facing role Strong communication and organizational skills Ability to multitask and remain calm under pressure A proactive mindset and a passion for creating memorable experiences Perks & Benefits: Salary: $50,000-$60,000 Comprehensive health, dental, and vision insurance Generous PTO and paid holidays 401(k) with company match Wellness programs, employee appreciation events, and more Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
$50k-60k yearly 5d ago
Litigation Secretary
LHH 4.3
Irvine, CA jobs
Pay Rate and Benefits: $80,000 to $110,000 per year, along with comprehensive benefits such as medical, dental, vision, etc. Position Type: Full-time, Direct Hire, Onsite LHH is currently seeking a skilled Civil Litigation Secretary to join large firm in Irvine, CA. As a Civil Litigation Secretary, you will play a crucial role in supporting our legal team in handling civil litigation matters. This position requires excellent organizational skills, a strong attention to detail, and the ability to work in a fast-paced environment. Responsibilities: Provide comprehensive administrative support to attorneys and legal professionals in civil litigation matters. Prepare, proofread, and format legal documents, including pleadings, motions, briefs, and correspondence. Maintain and organize case files, documents, and records. Manage court deadlines and assist in calculating pre-trial dates. Coordinate and schedule meetings, depositions, and court appearances. Conduct legal research and gather relevant information from various sources. Assist with court filings, including e-filing in state and federal courts. Assist with trial preparation, including organizing exhibits and trial binders. Qualifications: Minimum of 3 years of prior experience as a civil litigation secretary, supporting litigators in civil defense. Strong knowledge of civil litigation procedures. Proficiency in court deadlines and calculating pre-trial dates accurately. Experience with court filings, including e-filing in state and federal courts. Excellent organizational skills and the ability to manage multiple tasks efficiently. Strong attention to detail and accuracy in document preparation. Effective written and verbal communication skills. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
$80k-110k yearly 2d ago
Litigation Secretary - Aviation
Adams & Martin Group 4.3
Los Angeles, CA jobs
A leading legal team is seeking a seasoned Litigation Secretary to provide high-level support in a fast-paced, paperless environment. This role is ideal for a proactive, detail-driven professional who excels at managing complex litigation tasks, anticipating attorney needs, and ensuring seamless workflow across the practice. Key Responsibilities & Requirements: * Prepare, proofread, and revise complex litigation documents, pleadings, and correspondence with exceptional accuracy * File documents with state and federal courts, including electronic court filing systems * Manage attorney calendars, including hearings, depositions, meetings, and court deadlines * Maintain organized electronic case files and assist paralegals with records management * Handle administrative tasks such as billing, expense reports, travel arrangements, and client reporting * Minimum 5 years of litigation secretary/assistant experience with strong Microsoft Office proficiency; iManage/FileSite preferred * Strong communication skills, discretion with confidential information, and the ability to work independently in a paperless workflow Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Job Reference: JN -012026-413051
$39k-46k yearly est. 4d ago
Front Desk Receptionist
W3R Consulting 4.1
Clifton Park, NY jobs
Role: Healthcare concierge Duration: Clifton Park NY - Onsite Summary Description: The Concierge is the first face that visitors see at company's Resource Center retail locations. This role is responsible for greeting visitors, administering incoming calls and ensuring all guests and callers are appropriately routed in a courteous and professional manner Essential Resource Responsibilities / Accountabilities: Greets and directs visitors to appropriate company representative. Administers intake sign-in log and exit satisfaction survey to visitors. Schedules 1:1 consultation appointments as needed for licensed and certified company representatives. Answers all incoming calls in a timely and professional manner. Accurately transfers calls to appropriate parties. Performs a variety of clerical duties (light filing and data entry) as requested. Organizes and maintains up-to-date corporate information and telephone listings. Maintains reception area materials (e.g. product brochures, newsletters, event calendars, etc.) for the purpose of providing resource information to visitors. Receives a variety of items (e.g. mail, special deliveries, packages, supplies, etc.) for the purpose of distributing materials to appropriate parties. Performs additional job duties as assigned by company. Minimum Resource Qualifications: Associates degree in relevant field or equivalent combination of relevant education and experience. Receptionist or customer service experience in an employment setting of 50+ people required. Excellent phone etiquette and customer service skills. Well organized with attention to detail. Ability to multitask in a fast-paced environment. Professional, enthusiastic and positive attitude. Knowledge of all Microsoft Office applications
$34k-40k yearly est. 2d ago
Receptionist
LHH 4.3
Millington, MD jobs
A well-established property-focused organization in Baltimore County is seeking a full-time Receptionist to serve as the welcoming face and organizational hub of the office. This individual will play a central role in daily operations, ensuring visitors, employees, and vendors experience a professional, friendly, and well-organized environment. The ideal candidate is polished, dependable, and naturally service-oriented, with the ability to manage multiple priorities while maintaining a calm and positive presence. Baltimore County | Permanent Role | $50,000-$55,000 Key Responsibilities Act as the primary point of contact for incoming calls, directing inquiries promptly and professionally Welcome visitors and staff, ensuring a warm, organized, and professional front-desk experience Assist employees with general office needs, questions, and coordination Handle outgoing correspondence and shipments through USPS and UPS Receive, organize, and distribute mail and package deliveries Oversee shared office spaces including kitchens and copy areas (supplies, ordering, and upkeep) Maintain internal directories and coordinate business card requests Process invoices through the company's internal system Manage ordering and distribution of company-branded apparel Coordinate on-site meetings and events, including breakfasts and lunches Prepare, organize, and circulate weekly schedules Arrange conference rooms before meetings and restore them afterward Provide general administrative assistance to departments as needed Qualifications & Experience High school diploma required; post-secondary education a plus One to two years of experience in an administrative, front desk, or client-facing role Working knowledge of Microsoft Outlook, Word, and Excel Strong verbal and written communication skills Professional, approachable, and customer-focused demeanor Highly organized with strong attention to detail Ability to work independently and take initiative Comfortable juggling multiple tasks in a fast-paced office setting Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to *******************************************
$50k-55k yearly 3d ago
Office Assistant/Intake Specialist
ABR Employment Services 4.1
Stevens Point, WI jobs
ABR is recruiting for an Intake Worker/Office Assistant for a non-profit organization in Stevens Point or Waupaca office! This is a long-term opportunity for someone with exceptional customer service skills. Great opportunity to work in the non-profit sector.The Intake Specialist/Office Assistant will work with clients and their families to determine their eligibility for benefits.Hours: Monday-Wednesday-Friday 8:00 a.m. to 5:00 p.m., Tuesday and Thursday 8:30 a.m. to 6:00 p.m.Wage: $17.00 per hour Qualifications: Must have compassion for people and exceptional customer service skills Must have excellent administrative skills Non-profit experience preferred Must be able to handle emergency situations Must be proficient with MS Office Excellent organizational and multi-tasking skills Bilingual in English, Hmong, or Spanish is helpful ABR is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, and disability or protected veterans status.
$17 hourly 5d ago
Office Assistant
Tad PGS, Inc. 4.2
Columbia, MD jobs
We're seeking a Junior Office Assistant to support daily office operations for a corporate client in Columbia, MD. This is a 100% onsite opportunity ideal for early‑career administrative professionals. Salary: $48,000 with 5% annual bonus and stock options. What You'll Do: Provide clerical and administrative support across departments Assist with front desk coverage, mail, and office supplies Stock conference rooms and kitchen areas Help process invoices and maintain records Support general office operations and facilities needs What We're Looking For: High School Diploma or equivalent 2+ years of clerical or administrative experience Proficiency in Microsoft Office Strong organizational and communication skills Ability to work onsite in Columbia, MD
$48k yearly 2d ago
PART TIME - Front Desk Receptionist
SNI Companies 4.3
Reisterstown, MD jobs
The SNI companies are looking for a PART TIME Front Desk Receptionist. The receptionist position manages the front desk as well as performs a variety of administrative and clerical functions. If you are looking for a great company to work for, this opportunity is for you! ***Bilingual proficiency in English and Spanish is strongly preferred*** This position is open for US Citizen & Green Card candidates. Not open for C2C or referrals. Compensation: $20-$25 per hour For immediate consideration, please email your resume top ************************. Duties and Responsibilities: Essential Function Greet and welcome guests and direct visitors to the appropriate person Notifies company personnel of visitor arrival Answer, screen, and forward incoming calls Maintain the internal phone listing Maintain office security by following safety procedures and controlling access via the receptionist desk (monitor visitor logbook, issue visitor badges, lock and unlock front door) Receive, sort, and distribute daily mail/deliveries Act as an assistant to the Finance, Human Resources and Sales Department regarding miscellaneous tasks assigned Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Perform other clerical receptionist duties such as filing, scanning, and faxing Qualification Requirements: Education and Work Experience High school diploma required and 2+ years administrative experience preferred Proven work experience as a Receptionist, Front Office Representative or similar role Knowledge and Skills Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Word High level of interpersonal skills Ability to operate most standard office equipment Attention to detail in composing, typing and proofing materials Excellent spelling, grammar and written communication skills Excellent telephone and oral communication skills Ability to rely on experience, judgement and independent thinking skills to plan, prioritize and accomplish goals Punctuality and reliable attendance during regularly scheduled office hours
$20-25 hourly 5d ago
Litigation Secretary
LHH 4.3
Kansas City, MO jobs
Are you an experienced legal administrative professional looking to take your career to the next level? We're seeking a Litigation Secretary to provide high-level support to multiple attorneys in a dynamic, fast-paced environment. This hybrid role is based in Kansas City, MO, with an in-office schedule of three days per week. Key Responsibilities Coordinate attorney support across internal teams, including calendar and billing functions. Prepare and submit accurate documentation and instructions for resource teams. Communicate with case teams to prevent duplicate requests and ensure smooth workflow. Monitor and verify court and agency deadlines, alerting attorneys as needed. Create and update matters in document management systems. Draft and finalize Tables of Contents (TOCs) and Tables of Authorities (TOAs). Manage document filing and e-filing with courts and agencies in compliance with applicable rules. Maintain attorney contact lists and assist with client relationship management. Submit daily task logs and assist with reviewing client pre-bills when necessary. Coordinate transcription, printing, and assembly of legal documents. Qualifications Highly organized with the ability to manage multiple priorities and anticipate needs. Strong time management and communication skills. Advanced knowledge of court rules, e-filing procedures, and legal terminology. Proficiency in MS Office, Outlook, Adobe, and document management systems. Experience using tools such as Best Authority and BigHand Create for legal document preparation. Minimum of 5 years of legal administrative experience; labor and employment law experience preferred. Why Join Us? This role offers the opportunity to work in a collaborative environment where your expertise will make a meaningful impact. We provide competitive compensation and a comprehensive benefits package, including health coverage, retirement plans, paid time off, and wellness programs. The salary range for this position is $86-106k base depending on experience. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance
$30k-38k yearly est. 5d ago
Clerical Assistant
The Planet Group 4.1
Portland, CT jobs
1. Sorts, files and maintains alphabetical, numerical, and subject filing systems. 2. Types forms, memoranda, and other copy material. 3. Checks and compares data for accuracy and completeness. 4. Gathers specified information and compiles routine reports. 5. Enters data into different computer systems. 6. Performs related job duties as required 7. Assists in organizing meetings, travel, luncheons, training sessions, etc 8. Assists with other special projects as assigned. 9.Shows up promptly at the beginning of each scheduled day. 10.Attends any required meetings. 11.Enters Service Requests in People Soft 12.Creates Requisitions in People Soft 13.Runs reports in People Soft 14.Updates various spreadsheets
$37k-46k yearly est. 2d ago
Administrative Assistant/Receptionist
Hawthorne Lane 4.0
Washington, DC jobs
Be the first face and voice of a highly regarded Washington, DC association. As the Administrative Assistant/Receptionist, you'll play a pivotal role in creating a welcoming experience for clients, visitors, and staff while ensuring smooth daily operations behind the scenes. This position blends traditional front desk responsibilities with hands-on support for meetings, events, and association leadership. Key Responsibilities: Greet clients and visitors with professionalism and warmth, ensuring a seamless arrival experience. Answer and route calls, manage shared inboxes, and serve as a central hub for office communications. Keep communal areas organized and fully stocked, including the kitchen and supply closets. Manage conference room schedules and assist with meeting logistics, including setup and AV support. Assist with event coordination and office needs. Support leadership with administrative tasks, such as document preparation, scheduling, expense reports, and more. Assist with special projects, such as data management, and internal association deliverables. Partner with vendors and building management to keep office operations running smoothly. Why You'll Love Working Here: Offers paid overtime and complimentary parking. Provides 100% employer-paid health and dental insurance, employee wellness benefits, a competitive 401(k) plan, PTO, and commuter benefits. What We're Looking For: Customer service mindset. Whether from hospitality, high-end retail, or office support, you bring a service-first approach with at least three years of administrative or similar experience. Professional polish. You're confident, composed, and thrive in a high-standards environment. Precision-focused. You keep things organized, accurate, and always a step ahead. Dependable and resourceful. You know how to juggle priorities and solve problems quickly. Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
$37k-45k yearly est. 2d ago
Front Office Assistant
LHH 4.3
Middle River, MD jobs
LHH Recruitment Solutions is partnering with a logistics company in the Baltimore County area looking to hire an Office Assistant for the temporary to hire opportunity. We're looking for a proactive and detail-oriented professional to join a collaborative, supportive team. The ideal candidate will have strong administrative skills, excellent organizational abilities, and thrive in a professional, fast-paced environment. This is a great opportunity to join a well-established company and contribute to its day-to-day operations through administrative and office support. Pay: $20-$22 per hour, $40,000-$45,000 once converted permanent Schedule: 5 days onsite Key Responsibilities: Provide day-to-day administrative support to various departments and team members Manage scheduling, calendar coordination, and meeting logistics Prepare, proofread, and format documents, reports, and presentations Handle incoming calls, emails, and correspondence in a professional manner Maintain and organize digital and physical filing systems Order office supplies and assist with inventory management Support special projects and assist with ad hoc tasks as needed Qualifications: 1+ years of administrative or office support experience Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent communication and interpersonal skills High level of attention to detail and organizational abilities Ability to manage multiple tasks and prioritize effectively Professional demeanor and a team-oriented mindset Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************
$40k-45k yearly 2d ago
Lead Office Worker
Artech Information System 4.8
Madison, CT jobs
Artech Information Systems is the #12 Largest IT Staffing Company in the U.S. and an employer of choice for over 7,000 consultants. We recruit world-class talent for IT, engineering, and other professional jobs at 70+ Fortune and Global 500 companies coast-to-coast across the U.S., India, and China. We are one of the fastest-growing companies in the US and we welcome you to search the thousands of jobs in our cutting-edge GEM system for employment opportunities that fit your qualifications. At the forefront of the staffing industry, Artech is a minority and women-owned business enterprise (MWBE) committed to maximizing global workforce solutions on behalf of its clients. Artech's deep heritage, proven expertise and insightful market intelligence has secured long-term partnerships with Fortune 500 and government clients seeking world-class professional resources. Job Description Requirement: This position is an administrative office position supporting a team of four managers who are in charge of all design and construction projects at Wellesley College. Minimum 3 days/wk onsite (or part-time onsite five days) Anticipated from now through end of August We need assistance in the following tasks ·Setting up meetings with groups of on-campus and off-campus attendees; providing communication to attendees regarding AV support, lunch requirements and room setups · Sending out project documentation like meeting minutes and communicating with architect and engineers on simple logistics (times, locations, etc) Qualifications Under direction from the PM, coordinate RFP documents, research firms, and be point of contact for logistics for the selection committee Assist with uploading and organizing project documents in e-builder properly and consistently · Mailings,Fedex labels, transmittals, project correspondence · An ideal candidate would have some background in a construction firm, and architect or engineering office, or facilities organizations, but not a requirement. Additional Information For more information, Please contact Best Regards, Shobha Mishra ************** Shobha.MishraATartechinfo.com
$37k-50k yearly est. 3d ago
Lead Office Worker
Artech Information System 4.8
Madison, CT jobs
Artech Information Systems is the #12 Largest IT Staffing Company in the U.S. and an employer of choice for over 7,000 consultants. We recruit world-class talent for IT, engineering, and other professional jobs at 70+ Fortune and Global 500 companies coast-to-coast across the U.S., India, and China. We are one of the fastest-growing companies in the US and we welcome you to search the thousands of jobs in our cutting-edge GEM system for employment opportunities that fit your qualifications. At the forefront of the staffing industry, Artech is a minority and women-owned business enterprise (MWBE) committed to maximizing global workforce solutions on behalf of its clients. Artech's deep heritage, proven expertise and insightful market intelligence has secured long-term partnerships with Fortune 500 and government clients seeking world-class professional resources. Job Description Requirement: This position is an administrative office position supporting a team of four managers who are in charge of all design and construction projects at Wellesley College. Minimum 3 days/wk onsite (or part-time onsite five days) Anticipated from now through end of August We need assistance in the following tasks ·Setting up meetings with groups of on-campus and off-campus attendees; providing communication to attendees regarding AV support, lunch requirements and room setups · Sending out project documentation like meeting minutes and communicating with architect and engineers on simple logistics (times, locations, etc) Qualifications Under direction from the PM, coordinate RFP documents, research firms, and be point of contact for logistics for the selection committee Assist with uploading and organizing project documents in e-builder properly and consistently · Mailings,Fedex labels, transmittals, project correspondence · An ideal candidate would have some background in a construction firm, and architect or engineering office, or facilities organizations, but not a requirement. Additional Information For more information, Please contact Best Regards, Shobha Mishra ************** Shobha.MishraATartechinfo.com
$37k-50k yearly est. 60d+ ago