Administrative Support jobs at UCLA - 35 jobs

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Varies Posted Date 09/03/2025 Salary Range: $29.07 - 29.07 Hourly Employment Type 6 - Staff: Per Diem Duration Indefinite Job # 26695 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this position, you will provide administrative and patient care support to various ambulatory practices. You will assist in coordinating patient flow throughout the clinic, from registration to discharge, work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation and support different teams/practices to cover illnesses, holidays, and leaves of absence. We are looking for highly flexible, enthusiastic and proactive individuals with the ability to travel to the Central Coast UCLA Community practices throughout the greater Southern California area. Central Coast locations include: Ventura, Santa Barbara, Montecito, Goleta As a per diem employee, you must provide your availability at least one month in advance. The minimum requirement is 2 shifts, totaling 16 hours per week, Monday through Friday, including one full weekend (Saturday and Sunday) per month. Days and hours may vary depending on assignments. Salary range: $29.07 - $29.07 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to travel to various UCLA Health locations * Availability to work various days/shifts and occasional weekends * Must be able to provide availability at least one month in advance with 2 shifts-16 hours per week including one weekend per month * Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System * Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program Highly desired: * Working knowledge of EPIC- Electronic Health Record System to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports * Knowledge of major medical insurance plans and types of coverage provided * Knowledge of medical terminology

In this position, you will provide administrative and patient care support to various ambulatory practices. You will assist in coordinating patient flow throughout the clinic, from registration to discharge, work as a member of the Ambulatory Care clinic team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation and support different teams/practices to cover illnesses, holidays, and leaves of absence. We are looking for highly flexible, enthusiastic and proactive individuals with the ability to travel to the Central Coast UCLA Community practices throughout the greater Southern California area. Central Coast locations include: Ventura, Santa Barbara, Montecito, Goleta As a per diem employee, you must provide your availability at least one month in advance. The minimum requirement is 2 shifts, totaling 16 hours per week, Monday through Friday, including one full weekend (Saturday and Sunday) per month. Days and hours may vary depending on assignments. Salary range: $29.07 - $29.07 Hourly Qualifications Required: + Ability to travel to various UCLA Health locations + Availability to work various days/shifts and occasional weekends + Must be able to provide availability at least one month in advance with 2 shifts-16 hours per week including one weekend per month + Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done + Excellent organizational skills and ability to prioritize assignments + Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules + Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System + Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program Highly desired: + Working knowledge of EPIC- Electronic Health Record System to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports + Knowledge of major medical insurance plans and types of coverage provided + Knowledge of medical terminology UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday: 7:00am - 4:00pm Posted Date 12/15/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27972 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this role, you will provide administrative and patient care support to the Vascular Surgery Clinic. You will assist in coordinating patient flow throughout the clinic, from registration to discharge. You will work as a member of our team to provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Job duties include: * Ensure all necessary paperwork is in place prior to appointments, including but not limited authorizations. * Work referrals and authorization * Appointment scheduling including cancelation/rescheduling * Answering high volume telephone calls to triage to appropriate individuals * Cash collection and auditing of billing * General administrative duties as assigned * Provide assistance with clinical and procedural and testing appointments. Salary: $26.42- $37.49 hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to answer heavy phone volume, deal with difficult patien scenarios. * Ability to communicate professionally and effectively with physicians and staff in a high-volume setting. * Excellent organizational skills and ability to prioritize assignments. * Skill in efficiently and accurately facilitating the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules. * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Medical Center Preferred: * Skill in using a PC with associated programs including Word, Excel, and Email * Skill in demonstrating work experience with a database computer program. * Knowledge of major medical insurance plans and types of coverage provided. * Knowledge of medical terminology.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule a minimum requirement of 40 hours per week. Days and hours will vary on assignments Posted Date 12/18/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 26908 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility In this role, you will deliver administrative and patient care assistance across various ambulatory practices. Your responsibilities will include facilitating patient flow within the clinic, from registration to discharge, and collaborating with the Ambulatory Care clinic team to ensure efficient outpatient operations that enhance patient satisfaction. Additionally, you will provide support to different teams and practices to cover for staff absences due to illness, holidays, or leave. This position requires a Team Assistant who is flexible, enthusiastic, and proactive. You will be expected to travel to all UCLA Community practices throughout the greater Southern California area and be physically present at the job site. Workdays and hours may vary based on assignments, and you must be capable of responding rapidly to urgent situations in a dynamic environment. Salary range: $26.42 - $26.42 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done * Excellent organizational skills and ability to prioritize assignments * Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules * Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System * Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program * Ability to be highly flexible, travel to multiple work sites within UCLA Health community based practices and work a variable schedule Highly desired: * Working knowledge to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports * Knowledge of major medical insurance plans and types of coverage provided * Experience working in a healthcare setting * Knowledge of medical terminology

The AO2 role supports Student Placement Coordination and the Nurse Residency Program. The role involves managing or performing the administrative services for the Center for Nursing Excellence. Administrative services include activities in finance and human resources, IT, facilities, or Nursing Services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments. Salary: $ Qualifications We're seeking a highly-skilled, self-motivated administrative professional with: + Bachelor's degree in related area preferred and/or equivalent experience/training preferred. + Minimum 1-year of related administrative or healthcare experience or training highly preferred. + Ability to use sound judgment in responding to issues and concerns. + Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. + Solid organizational skills and ability to multi-task with demanding timeframes + Working knowledge of common organization-specific and other computer application programs + Ability to use discretion and maintain confidentiality UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

In this role, you will deliver administrative and patient care assistance across various ambulatory practices. Your responsibilities will include facilitating patient flow within the clinic, from registration to discharge, and collaborating with the Ambulatory Care clinic team to ensure efficient outpatient operations that enhance patient satisfaction. Additionally, you will provide support to different teams and practices to cover for staff absences due to illness, holidays, or leave. This position requires a Team Assistant who is flexible, enthusiastic, and proactive. You will be expected to travel to all UCLA Community practices throughout the greater Southern California area and be physically present at the job site. Workdays and hours may vary based on assignments, and you must be capable of responding rapidly to urgent situations in a dynamic environment. Salary range: $26.42 - $26.42 Hourly Qualifications Required: + Ability to demonstrate clear knowledge of job responsibilities; skillfully use equipment, software and tools required to do the job; and to work steadily to get job done + Excellent organizational skills and ability to prioritize assignments + Skill in efficiently and accurately facilitate the appointment making process, including transportation arrangements and maintain sub-specialty physician schedules + Excellent interpersonal and communication skills to coordinate multiple appointments with staff from many clinical services at the UCLA Health System + Skill in using a PC with associated programs including Word, Excel, and E-mail, demonstrated work experience with a database computer program + Ability to be highly flexible, travel to multiple work sites within UCLA Health community based practices and work a variable schedule Highly desired: + Working knowledge to complete on-line transactions, including appointment scheduling, procedure scheduling, encounter registration system, hospital lab results and medical reports + Knowledge of major medical insurance plans and types of coverage provided + Experience working in a healthcare setting + Knowledge of medical terminology UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Flexible Hybrid Work Schedule Monday - Friday, 8:00am - 5:00pm Posted Date 01/15/2026 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28130 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility We're seeking a skilled Administrative Assistant to join the team and provide overall administrative support to the Department of Medicine Space & Facility Office and Director. In this role, you will aide in space projects according to Departmental and University policies and procedures, and assist in the coordination of office and laboratory renovations and relocations, input data into the UCLA Space Inventory database (used by Facilities Management and Capital Programs for building renovation, by other campus groups for space management and data reporting, and for compliance with UCOP annual analysis of space usage). You will also assist with annual events and special projects as needed. The full hourly salary range for this position is $30.36 - $43.49. Please note, the department's target hourly salary range is $30.36 - $36.41. Job Qualifications Press space or enter keys to toggle section visibility Required: * Demonstrated skill with procurement process: communicating with vendors, obtain price quotes, prepare purchase orders, collecting invoices, track deliveries and reconcile packing slips. * Demonstrated ability to take detailed minutes at important meetings for the senior leadership of the Department. * Mathematical skills for the preparation of calculations and forecasts and to identify and resolve financial problems. * Skill in writing concise, logical and grammatically correct correspondence. * Skill in working as part of a team composed of faculty, staff and administrators. * Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities, Ability to use judgment when dealing with confidential information. * Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities. * Demonstrated ability to operate a computer with a Windows environment utilizing MS Office to perform word-processing, spreadsheet analysis, and database programming and management. * Reading skills to comprehend University policies and procedures, skill in organizing and prioritizing workload in order to meet deadlines in light of changing and/or heavy workload and competing requirements * Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files. * Skill in performing with frequent interruptions and/or distractions Preferred: * Working knowledge of UCLA's Concur/BruinBuy system and Travel Express system * Demonstrated experience with managing calendars, coordinating meetings, and travel coordination. Skill in working as part of a team composed of faculty, staff and administrators.

The Semel Institute is seeking an Administrative Assistant to support programmatic operations. This role serves as a key point of coordination with clinicians, legal partners, community agencies, and the Office of the Public Guardian, supporting scheduling, communications, and program operations. Responsibilities include managing calendars, coordinating meetings and clinical cases, supporting grant and program activities, assisting with budget-related processes, tracking professional effort, and overseeing logistics for conferences and presentations. The position plays an integral role in ensuring smooth collaboration across multidisciplinary teams and external partners. *This is a 50% limited role which may convert to career* Hourly range: $30.36-$43.49 Qualifications Required: + Skill in managing and administering business activities in highly complex, clinically, teaching, and research oriented environment + Ability to develop new program/services as delineated in the UCLA-JCN/OPG affiliation agreement + Strong financial skills and knowledge of accounting principles and practices + Skill using Microsoft Office software + Skill using UCLA business software + Skill in analyzing information, problems, procedures, and situations, on a meta-level to define problem or objective, identify relevant concerns/factors, and identify patterns + Excellent organizational skills to prioritize multiple projects to meet deadlines + Ability to establish and maintain positive working relationships with faculty, staff, parents, outside vendors, and OPG managers and staff + Skill in negotiating and integrating information from a variety of services + Ability to negotiate and work as part of a team with related departments to accomplish service goals + Extensive knowledge of and experience with University policies and procedures + Ability to learn about psychiatric, medical and legal terminology UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday- Friday, 8am to 5pm Posted Date 01/15/2026 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28242 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility Under the general supervision of the Manager, perform the functions of receptionist, pre-register all new patients, assess new patients for insurance pre-certification; encounter all patients using the Care Connect system, update demographic and insurance data as necessary; prepare billing and medical record documents for pt. visits; communicate with back office staff regarding problems and specific circumstances; collect charge documents on a daily basis and screen for completion; perform appointment scheduling tasks in the Care Connect system for those physicians and clinics assigned; perform patient check out duties including obtaining authorization for further outpatient diagnostic studies and scheduling appointments with other offices/departments; provide prompt and courteous telephone communications; assist in collection and collation of census data; schedule all outpatient clinic visits for all physicians who utilize the multidisciplinary center; and perform other duties as assigned by the Manager, Administrative Nurse or Supervisor. Salary Range: $30.36- $43.49 Job Qualifications Press space or enter keys to toggle section visibility * Ability to establish and maintain cooperative and collaborative working relationship with administrative, clinical and academic personnel. required * Ability to accept ambiguous circumstances and take action where answers to a problem are not readily apparent. required * Ability to use diplomacy and respect confidentiality in sensitive situations. required * Skill in working independently and following through on assignments with minimal direction. required * Experience with Care Connect. desired * Skill in prioritizing assignments to complete work in a timely manner when there are changes in assignment, pressures of deadlines, competing requirements and heavy workload. required * Knowledge of medical terminology to communicate effectively with physicians, nurses and other members of the health care community. required * Oral and written communication skills to convey information clearly to patients, faculty and staff. required * Working knowledge of patient-related policies and procedures, as well as a thorough understanding of the University system. desired * Knowledge of the hospital computer system for appointment scheduling, pre-registration. desired * Ability to deal with patients from diverse backgrounds, referring physicians, clinic staff, insurance companies, the media, government agencies and other groups in a professional, diplomatic and compassionate manner whether by phone or in person. required * Typing skills sufficient to input verbal or written data with accuracy and speed. required * Ability to work with frequent interruptions. required * Knowledge and skills to apply appropriate business telephone etiquette on multi-line phones. required

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday - Friday, 8:00am - 5:00pm Posted Date 01/13/2026 Salary Range: $30.36 - 43.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28240 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility As the Radiology Reception Assistant (Administrative Assistant III) under the direction of the Radiology Patient Support Services Supervisor, you will provide administrative support for the Department of Radiological Sciences at various locations, including DTLA, Beverly Hills, Century City and Westwood. Major job functions to include but not limited to the registration/arrival of patients, obtaining clinical information pertinent to the scheduled exams and the collection of cash/insurance and authorization information. It is expected that you communicate with referring service/physician on all patient-related matters involving the outpatient population while performing scheduling duties as assigned as well as other administrative tasks. The AA3 demonstrates maximum flexibility and multitasking capabilities while possessing the ability to rotate to the aforementioned Radiology clinics with short notice. Job Qualifications Press space or enter keys to toggle section visibility * Strong working knowledge of EPIC, MagView, PACSCUBE CD Burner, Array Digitizer - strongly preferred. * Medical terminology to a level permitting accurate preparation of scheduling patient procedures interacting with physicians, patients, and staff. * Skill in quickly assimilating and retaining a large body of financial screening and patient registration information. * Working knowledge of hospital/billing forms and the ability to explain services and charges to patients and/or family.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday; 12:00pm-4:00pm Posted Date 01/05/2026 Salary Range: $30.36 - 43.49 Hourly Employment Type 4 - Staff: Limited Duration 5 months Job # 28164 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility The Semel Institute is seeking an Administrative Assistant to support programmatic operations. This role serves as a key point of coordination with clinicians, legal partners, community agencies, and the Office of the Public Guardian, supporting scheduling, communications, and program operations. Responsibilities include managing calendars, coordinating meetings and clinical cases, supporting grant and program activities, assisting with budget-related processes, tracking professional effort, and overseeing logistics for conferences and presentations. The position plays an integral role in ensuring smooth collaboration across multidisciplinary teams and external partners. * This is a 50% limited role which may convert to career* Hourly range: $30.36-$43.49 Job Qualifications Press space or enter keys to toggle section visibility Required: * Skill in managing and administering business activities in highly complex, clinically, teaching, and research oriented environment * Ability to develop new program/services as delineated in the UCLA-JCN/OPG affiliation agreement * Strong financial skills and knowledge of accounting principles and practices * Skill using Microsoft Office software * Skill using UCLA business software * Skill in analyzing information, problems, procedures, and situations, on a meta-level to define problem or objective, identify relevant concerns/factors, and identify patterns * Excellent organizational skills to prioritize multiple projects to meet deadlines * Ability to establish and maintain positive working relationships with faculty, staff, parents, outside vendors, and OPG managers and staff * Skill in negotiating and integrating information from a variety of services * Ability to negotiate and work as part of a team with related departments to accomplish service goals * Extensive knowledge of and experience with University policies and procedures * Ability to learn about psychiatric, medical and legal terminology

We're seeking a skilled Administrative Assistant to join the team and provide overall administrative support to the Department of Medicine Space & Facility Office and Director. In this role, you will aide in space projects according to Departmental and University policies and procedures, and assist in the coordination of office and laboratory renovations and relocations, input data into the UCLA Space Inventory database (used by Facilities Management and Capital Programs for building renovation, by other campus groups for space management and data reporting, and for compliance with UCOP annual analysis of space usage). You will also assist with annual events and special projects as needed. The full hourly salary range for this position is $30.36 - $43.49. Please note, the department's target hourly salary range is $30.36 - $36.41. Qualifications Required: * Demonstrated skill with procurement process: communicating with vendors, obtain price quotes, prepare purchase orders, collecting invoices, track deliveries and reconcile packing slips. * Demonstrated ability to take detailed minutes at important meetings for the senior leadership of the Department. * Mathematical skills for the preparation of calculations and forecasts and to identify and resolve financial problems. * Skill in writing concise, logical and grammatically correct correspondence. * Skill in working as part of a team composed of faculty, staff and administrators. * Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities, Ability to use judgment when dealing with confidential information. * Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities. * Demonstrated ability to operate a computer with a Windows environment utilizing MS Office to perform word-processing, spreadsheet analysis, and database programming and management. * Reading skills to comprehend University policies and procedures, skill in organizing and prioritizing workload in order to meet deadlines in light of changing and/or heavy workload and competing requirements * Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files. * Skill in performing with frequent interruptions and/or distractions Preferred: * Working knowledge of UCLA's Concur/BruinBuy system and Travel Express system * Demonstrated experience with managing calendars, coordinating meetings, and travel coordination. Skill in working as part of a team composed of faculty, staff and administrators. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Friday - Tuesday, 8:00am - 5:00pm PST Posted Date 05/15/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 27714 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility UCLA Health is seeking a highly organized Administrative Assistant to support the daily operational workflows within the Managed Care Department. Reporting to the Managed Care Operations Supervisor, this position plays a key role in processing incoming communications, preparing audit documentation, printing and distributing reports, and maintaining workflow logs to ensure efficiency, accuracy, and compliance. This role supports a range of critical back-office processes including batching, scanning, filing, and reporting. The Administrative Assistant also monitors incoming faxes, prepares documentation for CMS and Health Plan audits, and provides general clerical support to the team. The ideal candidate will be flexible, detail-oriented, and comfortable working independently in a high-volume environment. In this role, you will: * Receive, sort, batch, and route incoming communications including mail, faxes, emails, and CRMs. * Prepare and maintain batch and inventory logs, scan and file documentation, and manage off-site storage preparation. * Print and distribute reports to support operational and compliance requirements. * Monitor fax queues and identify document types for appropriate routing. * Support CMS and Health Plan audits by retrieving and compiling relevant documentation. * Create and complete CRM tasks based on incoming correspondence. * Maintain confidentiality and ensure adherence to HIPAA and departmental policies. * Support departmental improvement initiatives and process streamlining. Salary Range: $26.42 - $37.49/hour Job Qualifications Press space or enter keys to toggle section visibility We're looking for a detail-oriented and dependable administrative professional with: * A high school diploma, GED, or equivalent. Required * Experience working at a health plan, medical group, or medical billing office. * At least 1 year of data entry experience. Preferred * Basic knowledge of Microsoft Outlook, Word, and Excel. * Ability to file alphabetically, numerically, or alphanumerically. * Ability to multitask, work with frequent interruptions, and meet deadlines. * Ability to operate office equipment, including computers, printers, copiers, and fax machines. * Strong communication and organizational skills. * Ability to maintain confidentiality of sensitive information. Required * Ability to lift up to 40 pounds. Required

As an Administrative Assistant II floater for the Department of Urology, responsibilities include checking patients in and out, collecting co-payments when appropriate, answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, process requests for medical records, routing medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA Urology clinics throughout the community as assigned by the supervisor for coverage. Salary Range: $26.42 - $37.49 hourly Qualifications Required: + Demonstrated basic knowledge of physician office policies and procedures. + Demonstrated computer skills including word-processing, use of spreadsheets and data entry. + Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors. + Skill and experience in operating office machines including hospital based computer systems. + Skill and experience in composing clear and understandable written memos and reports using correct grammar. + Skill in prioritizing assignments to complete work in a timely and accurate manner. + Skill in communicating with patients, families and referring physicians with diplomacy + Knowledge of basic medical terminology. + Familiarity with physician office billing procedures + Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy + Ability to work flexible hours and travel to department clinics, as assigned. Preferred: + Knowledge of University's Electronic Medical Record System + Familiarity with physician office billing procedures. + Fluent in Spanish UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

UCLA Health is seeking a highly organized Administrative Assistant to support the daily operational workflows within the Managed Care Department. plays a key role in processing incoming communications, preparing audit documentation, printing and distributing reports, and maintaining workflow logs to ensure efficiency, accuracy, and compliance. This role supports a range of critical back-office processes including batching, scanning, filing, and reporting. The Administrative Assistant also monitors incoming faxes, prepares documentation for CMS and Health Plan audits, and provides general clerical support to the team. The ideal candidate will be flexible, detail-oriented, and comfortable working independently in a high-volume environment. In this role, you will: + Receive, sort, batch, and route incoming communications including mail, faxes, emails, and CRMs. + Prepare and maintain batch and inventory logs, scan and file documentation, and manage off-site storage preparation. + Print and distribute reports to support operational and compliance requirements. + Monitor fax queues and identify document types for appropriate routing. + Support CMS and Health Plan audits by retrieving and compiling relevant documentation. + Create and complete CRM tasks based on incoming correspondence. + Maintain confidentiality and ensure adherence to HIPAA and departmental policies. + Support departmental improvement initiatives and process streamlining. Salary Range: $26.42 - $37.49/hour Qualifications We're looking for a detail-oriented and dependable administrative professional with: + A high school diploma, GED, or equivalent. Required + Experience working at a health plan, medical group, or medical billing office. + At least 1 year of data entry experience. Preferred + Basic knowledge of Microsoft Outlook, Word, and Excel. + Ability to file alphabetically, numerically, or alphanumerically. + Ability to multitask, work with frequent interruptions, and meet deadlines. + Ability to operate office equipment, including computers, printers, copiers, and fax machines. + Strong communication and organizational skills. + Ability to maintain confidentiality of sensitive information. Required + Ability to lift up to 40 pounds. Required UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

The Department of Ophthalmology's Retina Division is seeking a reliable and detail-oriented Administrative Assistant to support daily clinic operations and deliver excellent patient service. Responsibilities include, but are not limited to: + Perform patient check-in/out + Collect co-pays and process patient payments + Secure authorizations and referrals + Schedule patient appointments + Answer calls route as needed + Track status of patients' test or imaging Salary Range: $26.42-37.49 HourlyQualifications Required: + Knowledge of medical terminology. + Knowledge of various insurance plans such as PPOs, HMOs, EPOs, Medicare and Medi-cal. + Skill in establishing, coordinating and maintaining patient and administrative files. + Ability to act as liaison between physician and patients and their families, using good verbal and written communication skills. + Skill in speaking clearly, distinctly, and courteously using appropriate vocabulary and grammar to obtain and convey information to both physicians and patients and other individuals at various organizational levels. + Skill in writing grammatically correct routine medical and business correspondence. + Skill in setting priorities which accurately reflect relative importance of job responsibilities. + Ability to work independently and follow through with assignments with minimal (or no) direction from supervisor. + Ability to coordinate activities to guarantee timely completion of teamwork (usually under high pressure). + Ability to maintain a friendly, caring demeanor with patients, most of whom are very fearful and stressed. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8:00am-5:00pm Posted Date 12/30/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28089 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility The Department of Ophthalmology's Retina Division is seeking a reliable and detail-oriented Administrative Assistant to support daily clinic operations and deliver excellent patient service. Responsibilities include, but are not limited to: * Perform patient check-in/out * Collect co-pays and process patient payments * Secure authorizations and referrals * Schedule patient appointments * Answer calls route as needed * Track status of patients' test or imaging Salary Range: $26.42-37.49 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Knowledge of medical terminology. * Knowledge of various insurance plans such as PPOs, HMOs, EPOs, Medicare and Medi-cal. * Skill in establishing, coordinating and maintaining patient and administrative files. * Ability to act as liaison between physician and patients and their families, using good verbal and written communication skills. * Skill in speaking clearly, distinctly, and courteously using appropriate vocabulary and grammar to obtain and convey information to both physicians and patients and other individuals at various organizational levels. * Skill in writing grammatically correct routine medical and business correspondence. * Skill in setting priorities which accurately reflect relative importance of job responsibilities. * Ability to work independently and follow through with assignments with minimal (or no) direction from supervisor. * Ability to coordinate activities to guarantee timely completion of teamwork (usually under high pressure). * Ability to maintain a friendly, caring demeanor with patients, most of whom are very fearful and stressed.

General Information Press space or enter keys to toggle section visibility Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8:00am-5:00pm Posted Date 12/30/2025 Salary Range: $26.42 - 37.49 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 28105 Primary Duties and Responsibilities Press space or enter keys to toggle section visibility The Department of Ophthalmology's Retina Division is seeking a reliable and detail-oriented Administrative Assistant to support daily clinic operations and deliver excellent patient service. Responsibilities include, but are not limited to: * Perform patient check-in/out * Collect co-pays and process patient payments * Secure authorizations and referrals * Schedule patient appointments * Answer calls route as needed * Track status of patients' test or imaging Salary Range: $26.42-37.49 Hourly Job Qualifications Press space or enter keys to toggle section visibility Required: * Knowledge of medical terminology. * Knowledge of various insurance plans such as PPOs, HMOs, EPOs, Medicare and Medi-cal. * Skill in establishing, coordinating and maintaining patient and administrative files. * Ability to act as liaison between physician and patients and their families, using good verbal and written communication skills. * Skill in speaking clearly, distinctly, and courteously using appropriate vocabulary and grammar to obtain and convey information to both physicians and patients and other individuals at various organizational levels. * Skill in writing grammatically correct routine medical and business correspondence. * Skill in setting priorities which accurately reflect relative importance of job responsibilities. * Ability to work independently and follow through with assignments with minimal (or no) direction from supervisor. * Ability to coordinate activities to guarantee timely completion of teamwork (usually under high pressure). * Ability to maintain a friendly, caring demeanor with patients, most of whom are very fearful and stressed.

Under the general supervision of the office manager, the Administrative Assistant II will provide general and administrative support to the staff, physicians and patients of the assigned clinic. Schedule new consultations, coordinate and follow up patient appointments and cancellations. Complete demographics, referral forms, on-line transactions including appointment and procedure scheduling using the Encounter Registration system. Collect insurance cards and payments. Balance daily cash drawers. Provide back up administrative support, triage calls, Xerox, collate and file reports, sort and distribute mail. This individual may travel and work at department clinics throughout the community as assigned by the supervisor for coverage. Salary Range: $26.42 - $37.49 hourly Qualifications Required: * Typing skills to prepare forms, manuscripts, and correspondence with speed and accuracy. * Ability to follow proper channels of policies & procedures, communication & work standards. * Skill to organize tasks to facilitate smooth work/patient flow. * Demonstrated ability to be punctual and maintain a satisfactory attendance record * Ability to work overtime in cases of emergency. * Demonstrated ability to be punctual and maintain a satisfactory attendance record. * Skill in maintaining a harmonious work atmosphere, practicing excellent customer service. * Skill in speaking clearly and using proper grammar. * Ability to travel to various UCLA Health locations. * Availability to work various days/shifts. Preferred: * Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs. * Knowledge to schedule patients for referrals to specialists. * Knowledge of major medical insurance plans. UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.