Secretary jobs at Baptist Memorial Health Care

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Job Description . Samaritan House is seeking a highly organized and proactive Administrative Assistant to support our team from anywhere in the U.S. In this fully remote role, you will help manage daily operations, assist with data entry and reporting, and ensure smooth office workflows, all while contributing to our mission of providing housing and support services to individuals and families experiencing homelessness. Key Responsibilities: •Manage calendars, appointments, and correspondence virtually. •Prepare reports, presentations, and documents. •Assist with data entry, filing, and record keeping. •Coordinate virtual meetings and team communications. •Support team members with project coordination and event planning. Requirements •High school diploma or equivalent; Associate's/Bachelor's preferred. •Experience as an administrative assistant or similar role. •Strong proficiency in Microsoft Office Suite and virtual collaboration tools. •Excellent organizational, communication, and time management skills. •Ability to work independently and maintain confidentiality. Benefits •Competitive salary •Health, dental, and vision insurance •Paid time off and holidays •Flexible schedule and fully remote work •Opportunities for professional development

Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow- through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. Position requires high school diploma or G. E. D. with a minimum of two years' experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate's degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure.

We are looking for a highly motivated and organized individual to join our team as a Virtual Assistant. The ideal candidate will be proficient in a variety of tasks, including administrative support, project management, and customer service. Responsibilities: Providing administrative support to the team, including managing calendars, scheduling appointments, and taking notes Managing projects from start to finish, including setting goals, creating timelines, and tracking progress Providing customer service to clients, including answering questions, resolving issues, and providing support Using a variety of software programs to complete tasks, including Microsoft Office, Google Suite, and project management tools Communicating effectively with team members and clients, both verbally and in writing Qualifications: High school diploma or GED Strong organizational and time management skills Excellent written and verbal communication skills Proficiency in Microsoft Office, Google Suite, and project management tools Ability to work independently and as part of a team Flexibility and willingness to work a variety of hours

Secretary, Admitting & Registration Full Time, 80 Hours Per Pay Period, Variable Shifts With more than 30 specialties from Cardiology and Neurosurgery to Orthopedics and Vascular care, Methodist Medical Center was one of the first hospitals in East Tennessee to offer cutting-edge treatments and technologies that benefit people with life-threatening aneurysms, severely damaged knee, hip and shoulder joints, sudden heart failure, and non-healing wounds. * 283 licensed beds * 25 ICU beds * 12 intermediate care beds * 38 emergency suites * 2 cath labs * 8 LDRP suites * Over 250 active and courtesy physicians * Over 800 employees Position Summary: To accept assignment to any work station where patients are received and registered. Recruiter: Rachel Dudek-Fleming || ***************** Responsibilities * Greets and assists patients, identifies self, and briefly explains registration process. * Accurately schedules and enters orders and/or charges through the computer system. * Photocopies any necessary forms, returning originals to customer. * Follows department "downtime" procedures. * Possesses a working knowledge of hospital department services and the location of same. * Collects payments and/or deposits, balances cash collected and correctly completes receipts. * Obtains written orders from physicians; maintains a good working relationship with physicians, their staffs, and all hospital departments. * Obtains and verifies pre-certification patient eligibility and/or referrals when required by payor. * Obtains complete and accurate demographic and financial information from patients; obtains necessary signatures for release of information and assignment of benefits. * Completes pre-registration process and accepts reservations. * Effects assignment or transfer of patients to appropriate beds within the hospital, and prepares patient identification armbands. * Files department documents in a timely and accurate manner. * Demonstrates understanding of payor regulations including, bot not limited to: Medicare; 72-hour rule; and secondary payor rules. * Compiles statistical reports including: census; ER log; room reservations; and requests for patient rooms. * Courteously answers telephone calls, rotates calls, takes messages, or completes caller's request. * NON-ESSENTIAL FUNCTIONS: Other duties as assigned. * HEALTH/SAFETY/COMPETENCE: Cannot pose a direct threat to health or safety of self or others. Must provide safe, efficient, competent care to customer or patient population assigned. Must demonstrate competency of the unit specific functions described in the performance continuum, skill lists and/or standards. Qualifications Minimum Education: A high school diploma or its equivalent is required. Course work or on-the-job experience in typing, filing and general office procedures is required. Must be able to read with comprehension, write legibly, and perform simple arithmetic calculations and be proficient in the use of proper grammar. Additional training or on-the-job experience with medical terminology is preferred. Word processing skills are required, and must be able to type a minimum of forty-five net words per minute. Minimum Experience: Previous secretarial experience in a hospital setting is preferred. Licensure Requirements: None is required.

Hours: 7AM - 7PM The Emergency Room Secretary shall be responsible for the data entry of emergency room patients during treatment. The secretary serves as the central focal point connecting the nurse and physician in the chain of care to expedite the evaluation, testing, and disposition of the EC patient. General Responsibilities: Assists with tracking emergency room patients during treatment and enters ordering information into the computer system. Verifies orders. Answers telephone calls appropriately and efficiently. Directs patients to the proper area for treatment as needed. Utilizes equipment available in EC for extending the continuum of care (i.e. fax machine, copy machine, telephone) Qualifications JOB QUALIFICATIONS Education: High school graduate or GED preferred.. Experience: One-year experience in a hospital, similar medical facility, or physician office preferred. Minimum of one year experience with clerical duties. Licenses/Certificates: BLS required within 6 months of hire. Full-Time Benefits * 403(b) Matching (Retirement) * Dental insurance * Employee assistance program (EAP) * Employee wellness program * Employer paid Life and AD&D insurance * Employer paid Short and Long-Term Disability * Flexible Spending Accounts * ICHRA for health insurance * Paid Annual Leave (Time off) * Vision insurance

Job Details Bradley Medical Center LLC - CLEVELAND, TN Full Time Days CNA/Nurse Tech/Patient Care TechDescription Hours: 7AM - 7PM The Emergency Room Secretary shall be responsible for the data entry of emergency room patients during treatment. The secretary serves as the central focal point connecting the nurse and physician in the chain of care to expedite the evaluation, testing, and disposition of the EC patient. General Responsibilities: Assists with tracking emergency room patients during treatment and enters ordering information into the computer system. Verifies orders. Answers telephone calls appropriately and efficiently. Directs patients to the proper area for treatment as needed. Utilizes equipment available in EC for extending the continuum of care (i.e. fax machine, copy machine, telephone) Qualifications JOB QUALIFICATIONS Education: High school graduate or GED preferred.. Experience: One-year experience in a hospital, similar medical facility, or physician office preferred. Minimum of one year experience with clerical duties. Licenses/Certificates: BLS required within 6 months of hire. Full-Time Benefits 403(b) Matching (Retirement) Dental insurance Employee assistance program (EAP) Employee wellness program Employer paid Life and AD&D insurance Employer paid Short and Long-Term Disability Flexible Spending Accounts ICHRA for health insurance Paid Annual Leave (Time off) Vision insurance

Office Clerk We are seeking a detail-oriented and organized Office Clerk to join our dynamic team. This role offers an excellent opportunity to contribute to the smooth operation of our office environment while gaining valuable experience in administrative functions. The ideal candidate will be proactive, reliable, and capable of managing multiple tasks efficiently. Key Responsibilities: - Perform general administrative duties including filing, data entry, and document management - Answer and direct phone calls, greet visitors, and handle correspondence - Maintain office supplies and inventory, ensuring necessary materials are stocked - Schedule appointments and manage calendars for team members - Assist in preparing reports, presentations, and other documentation as needed - Support team members with various administrative tasks to ensure operational efficiency Join our team and be part of a supportive and growth-oriented environment. We value dedication and initiative, offering opportunities for professional development and a collaborative workplace culture. Requirements Skills and Qualifications: - High school diploma or equivalent; additional administrative training is a plus - Proven experience in an office or administrative role preferred - Excellent organizational and time management skills - Strong communication skills, both written and verbal - Proficiency in Microsoft Office Suite (Word, Excel, Outlook) - Ability to multitask and prioritize tasks effectively - Attention to detail and a high level of accuracy - Professional demeanor and positive attitude

Note: This position is in a forensic autopsy facility. There is the potential to see graphic images. Answering phones, fielding calls, and checking main voicemail Assist people coming into the lobby with purchasing reports, etc. Organizing and filing paperwork into charts/plastics Organizing and filing histology slides Pulling charts when tox reports are uploaded & placing them in doctor's box Contacting the lab when there are issues/corrections with tox reports Scanning & uploading miscellaneous documents. ESSENTIAL DUTIES AND RESPONSIBILITIES Accurately file and/or upload documents into each decedent case file. Knowledge and compliance with the policies and procedures of the medical examiner's office and HIPAA; Compliance with customer service and professional telephone etiquette; Receives telephone inquiries to the office and routes call to appropriate personnel; Knowledge and compliance with safety procedures; Follow oral and written instruction; Establish and maintain effective working relationships; Knowledge of word processing, spreadsheets, and internet software.

The Coding Administrative Assistant - RCM requires a CPC-A certificate from AAPC. Experience working in a medical records department, or medical clerical experience is preferred but not required. Heath care background is a plus. A primary job function for this role is to obtain medical records documentation needed for coding from USAP partner facilities, accomplished by accessing various hospital medical record EMR systems, and/or communicating with facilities using eFax, email, or phone requests. Other key duties are running detailed reports from charge capture/coding platforms for use in KPI monitoring and process improvement. The Coding Administrative Assistant - RCM must be meticulous and possess excellent organization/time management skills. Coding Administrative Assistants contribute to the team KPI's and must be able to meet production standards and follow departmental pathways. The ideal candidate will possess excellent communication skills when interacting with external facility employees, and all levels of internal USAP. They often collaborate with other departments, and their duties also include communication to physicians and other care team members. At this time, US Anesthesia Partners does not hire candidates residing in California, Hawaii, or Alaska. Job Highlights ESSENTIAL DUTIES AND RESPONSIBILITIES: (The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation) * Experience with a variety of electronic medical records.• Utilizes EMR Navigation to locate and obtain required medical records. • Communicates with external facility staff with a high level of professionalism. • Enters data into excel tracking workbooks. • Utilizes coding platforms as required per divisional requirements. • Prepares reports for aging and KPI for coding leadership as assigned or requested. • Prepares data worksheets for coding reviews. • Communicates daily assignments with vendor partners. • Assists with maintenance of team playbooks (SOP/Pathways).• Interacts with and responds to physician coding documentation deficiencies. • Monitors and tracks clinician responses to documentation deficiencies and provides feedback to Coding Quality and Education.• Processes post-op pain rounding visits. • Entry level coding (post prospective audit).• Performs other duties as assigned. • Adheres to all company policies and procedures - especially HIPAA and confidentiality. Qualifications KNOWLEDGE/SKILLS/ABILITIES (KSAs): * High school graduate or equivalent.• CPC-A, or CPC with limited experience in anesthesia, RHIT eligible or newly credentialed.• Minimal level of coding experience with a basic understanding of documentation guidelines, and the ability to understand and keep abreast of coding guidelines. • Ability to self-motivate and initiate new projects when the opportunity presents itself. • Ability to work independently, but under the direction of the team lead or supervisor. • Complete projects in a timely manner.• Intermediate knowledge and working experience with Microsoft Word and Excel.• Intermediate Outlook skills.• Ability to type 50 words per minute.• Communicate well with all levels of USAP employees and vendors. • Excellent organizational skills.• Ability to read, write, and speak English. • Excellent computer skills. * The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Occasional Standing• Occasional Walking• Frequent Sitting• Frequent hand, finger movement• Use office equipment (in office or remote) • Communicate verbally and in writing US Anesthesia Partners, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors.

Reporting to the Director of the Music Library, collaborates with the Weekend/Evening Supervisor to coordinate operations at the service desk in the Music Library. The Temporary Support Assistant is responsible for managing the library services, operations, programs, and collections of the Music Library. The position provides quality customer service in all circulation, reserve, and reference activities and works with student assistants to complete special projects. Part-time, 20 hours per week with two evening shifts per week. About the Work Unit: The Jean and Alexander Heard Libraries at Vanderbilt University is comprised of nine libraries, as well as service departments in technical services, scholarly communications, IT infrastructure, and digital scholarship. We seek to create a welcoming environment and serve as a partner in research and scholarship. The libraries are dynamic places for faculty, staff, students, and alumni to reflect and discover. We also strive to be a workplace in which staff at every level continuously grow in knowledge and skills, staying abreast of advances and trends in librarianship to power relevant, vibrant research libraries. The Temporary Support Assistant works in the Wilson Music Library, one of nine campus libraries within the Jean and Alexander Heard Libraries. The library's primary user base are faculty, students, and pre-college students located in the Blair School of Music but inclusive of general university students interested in music. The music library staff work closely as a team, planning and delivering services to their constituents and making collections decisions together. The Jean and Alexander Heard Libraries are fundamental to the university's goal of advancing scholarship and learning. We collect, preserve and make accessible a wide variety of resources, we partner with faculty and students to shape research, and we encourage the development of informed scholars and engaged citizens. Key Functions and Expected Performance: Performs all circulation functions and coordinates all operations of the service desk. Provides music subject expertise for reference services during hours when librarians are not present; exercising independent judgment, interviews library users to determine scope and depth of requests, then responds to or refers requests for appropriate action. Responsible for the physical and organizational maintenance of the Music Library's print materials collection. Develops and maintains system to review shelving for accuracy; responsible for shelving quality control; keeps statistics related to shelving to establish workflow metrics. In the absence of the Weekend/Evening Supervisor, supervises and participates in the training of student employees. Develops friendly, cooperative working relationships with library users; promotes a positive library image in contact with the public. Instructs library users in the use of audio-visual equipment, and printers as needed; resolves problems with this equipment. Provides support for outreach activities/events including staffing when needed. Supports student desk attendants in resolving customer service issues in a user-focused, equitable way. Responds to emergency situations as appropriate per established guidelines and procedures. Processes sound and video files in support of digital projects. Communications: Internal: Frequent contact and complex communication with various departments, staff, and faculty members External: Some contact with outside researchers and community partners Student/Faculty/Patron: Frequent contact with students, faculty and library users Supervisory Relationships: This position does not have supervisory responsibility; this position reports administratively and functionally to the Director of the Music Library Education and Certifications: Bachelor's Degree or 5 years of equivalent work experience in lieu of minimum education Experience and Skills: 1 year of work experience in an academic or research library Ability to interact and communicate tactfully and effectively with library users with varied research and instructional needs; demonstrated ability to provide excellent customer service, preferably in a library setting or in a fast-paced service environment Knowledge of music and experience handling music-related material Proficiency in Microsoft Office applications, email and internet browsers; proficiency in using Library catalogs and Integrated Library Systems; ability to learn and apply new technologies to existing operations Ability to independently manage multiple priorities and tasks Strong verbal and written communication skills Preferred Experience and Skills Degree or background in music Music library experience, preferably with an automated circulation system Reading ability of a foreign language Knowledge of sound recording media, recorded sound history and/or musical discography Familiarity with audio-visual equipment Project management experience

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Job Details Bradley Medical Center LLC - CLEVELAND, TN Full Time Days ClericalDescription Hours: 8:30AM - 5PM Days: Monday - Friday Entry-level AH support position; relies on instructions and pre-established guidelines to perform the primary functions of the job. Provides basic administrative and customer service support in one or more functional areas of the Associate Health Department. Performs duties under immediate supervision, seeking advice and direction to respond to non-routine issues. Qualifications JOB QUALIFICATIONS Education: High School Graduate or equivalent, one-year administrative training in an accredited business or college preferred. Experience: Two years related work experience preferable in a health care or Human Resources setting. Basic knowledge of medical terminology, medical insurance and medically affiliated software is preferred. Skills: Good oral, writtenand interpersonal communication skills to effectively interact with internal and external customers. Commitment to providing excellent customer service, ability to remain calm and courteous when handling difficult calls and requests. Ability to maintain confidentiality regarding all documents and communications. Ability to interpret and follow oral documented procedures, instructions, laws, and policies. Ability to project a positive and professional image on behalf of the organization. Prior experience in customer service and/or performing administrative duties a plus. Intermediate proficiency level using PC and related programs such as, Microsoft Word, Excel & PowerPoint, Outlook/email and Internet. Ability to perform data entry with accuracy, speed and meticulous attention to detail. Knowledge of and ability to perform basic math calculations. Scheduling appointments, upkeeping patient charts, registering patients, maintaining insurance authorization and taking patient payments as needed. Scanning documents to electronic records. Bilingual preferred but not necessary. ENVIRONMENTAL AND WORKING CONDITIONS Works in a typical office setting. Position requires a large amount of time working at a CRT screen and also requires the ability to lift, push, bend and stoop as necessary but infrequently. Requires walking throughout the clinic. Requires full range of body motion including manual and finger dexterity and eye-hand coordination. Requires corrected vision and hearing to normal range. Works with several members of the department, which requires ability to prioritize and coordinate concurrent projects. May be required to work a flexible schedule. Full-Time Benefits 403(b) Matching (Retirement) Dental insurance Employee assistance program (EAP) Employee wellness program Employer paid Life and AD&D insurance Employer paid Short and Long-Term Disability Flexible Spending Accounts ICHRA for health insurance Paid Annual Leave (Time off) Vision insurance

Hours: 8:30AM - 5PM Days: Monday - Friday Entry-level AH support position; relies on instructions and pre-established guidelines to perform the primary functions of the job. Provides basic administrative and customer service support in one or more functional areas of the Associate Health Department. Performs duties under immediate supervision, seeking advice and direction to respond to non-routine issues. Qualifications JOB QUALIFICATIONS Education: High School Graduate or equivalent, one-year administrative training in an accredited business or college preferred. Experience: Two years related work experience preferable in a health care or Human Resources setting. Basic knowledge of medical terminology, medical insurance and medically affiliated software is preferred. Skills: Good oral, written and interpersonal communication skills to effectively interact with internal and external customers. Commitment to providing excellent customer service, ability to remain calm and courteous when handling difficult calls and requests. Ability to maintain confidentiality regarding all documents and communications. Ability to interpret and follow oral documented procedures, instructions, laws, and policies. Ability to project a positive and professional image on behalf of the organization. Prior experience in customer service and/or performing administrative duties a plus. Intermediate proficiency level using PC and related programs such as, Microsoft Word, Excel & PowerPoint, Outlook/email and Internet. Ability to perform data entry with accuracy, speed and meticulous attention to detail. Knowledge of and ability to perform basic math calculations. Scheduling appointments, upkeeping patient charts, registering patients, maintaining insurance authorization and taking patient payments as needed. Scanning documents to electronic records. Bilingual preferred but not necessary. ENVIRONMENTAL AND WORKING CONDITIONS Works in a typical office setting. Position requires a large amount of time working at a CRT screen and also requires the ability to lift, push, bend and stoop as necessary but infrequently. Requires walking throughout the clinic. Requires full range of body motion including manual and finger dexterity and eye-hand coordination. Requires corrected vision and hearing to normal range. Works with several members of the department, which requires ability to prioritize and coordinate concurrent projects. May be required to work a flexible schedule. Full-Time Benefits * 403(b) Matching (Retirement) * Dental insurance * Employee assistance program (EAP) * Employee wellness program * Employer paid Life and AD&D insurance * Employer paid Short and Long-Term Disability * Flexible Spending Accounts * ICHRA for health insurance * Paid Annual Leave (Time off) * Vision insurance

Administrative Assistant II Department: Administration Reports to: Office Manager / Director Created: 4/7/2025 JOB DESCRIPTION FOR ADMINISTRATIVE ASSISTANT II: Assists with planning, organizing, and implementing administrative and operational activities for the business office. QUALIFICATIONS Must be able to type 30 WPM. Prefer 1 year experience with computer skills, filing skills, telephone communication skills. Excellent attention to detail, accuracy, and organizational skills. Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities. ORGANIZATIONAL EXPECTATIONS Provides a positive and professional representation of the organization. Promotes a culture of safety through reporting, documentation, prevention, and infection control. Maintains competency and knowledge of current standards of practice, trends, and developments in related scope of job role or practice. Participates in ongoing quality improvement activities. Maintains compliance with organizational and regulatory policies and practices. Demonstrates excellent customer service through attitude and actions, consistent with the standards contained in the Vision, Mission, and Values of the organization. PHYSICAL REQUIREMENTS Ability to bend, stoop, kneel, crouch, perform overhead lifting and perform other common physical movements as needed for the position. Ability to lift and carry in excess of 50 pounds. ESSENTIAL FUNCTIONS / ASSIGNED TASKS The Administrative Assistant II shall cross-train with the Business Office Manager to ensure continuity of operations during the manager's absence. Assist with answering the telephone and monitoring front door activity Maintain census statistics for annual report completion Provide per diem change notification and pro rate accounts accordingly Ensure resident fund accounting is accurate and all requirements are met Compose and distribute a quarterly accounting of resident fund transactions Ensure compliance with all requirements for Medicaid Resident Fund Audit Survey preparation as assigned Vital Statistics monthly reporting Prepare Bed Capacity report as assigned Prepare financial records for the use of cost report submission and government agencies Ensure all contracts are current and maintained (Medicaid, Medicare, Managed care plans, etc.) Ensure Bed Hold Notice process is complete Perform other job duties as assigned

Job Description Administrative Assistant II Department: Administration Reports to: Office Manager / Director Created: 4/7/2025 The Administrative Assistant II supports the planning, organization, and implementation of administrative and operational activities within the business office. This role requires effective communication, organizational skills, and a customer-focused attitude while performing a variety of clerical tasks to maintain the efficiency of daily operations. Qualifications Minimum typing speed of 30 words per minute (WPM). Preferred: One year of experience in a healthcare-related field. Proficiency in computer applications and scheduling tools. Strong telephone and communication skills. Effective filing and organizational capabilities. Organizational Expectations Provides a positive and professional representation of the organization. Maintains competency and knowledge of current standards of practice and industry trends. Participates in ongoing quality improvement initiatives. Adheres to organizational and regulatory policies and procedures. Demonstrates excellent customer service consistent with the organization's Vision, Mission, and Values. Essential Functions / Assigned Tasks Answer telephone calls and distribute information appropriately. Assist families, doctors, visitors, and others with concerns and inquiries. Type and post memos as requested. Order supplies for the business office and other departments. Accept and sign for vendor correspondence. Fax reports and forms to designated departments. Assist with survey preparation and readiness. Process check requests, invoices, requisitions, and travel expenditures. Distribute employee mail and interoffice correspondence. Maintain accurate employee files and contact information. Receive and post payments for services and review adjustments as needed. Dispense resident funds according to facility protocol. Assist in processing waiting list applications and new admissions. Support monthly business office reports and petty cash reconciliation. File and process discharged resident charts in a timely manner. Communicate regularly with Human Resources as assigned. Prepare time and attendance records and process payroll. Submit staffing data reports to maintain compliance with regulations. Create Call Calendars for Administrator on Call and Maintenance On Call schedules. Manage and update the Conference Room Meeting Schedule. Compose and mail care plan letters. Ensure all licensed staff have current licenses on file. Assemble orientation packets for new employees and complete assigned orientation tasks. Complete Designating Agent forms for new nursing staff. Perform other related duties as assigned. Physical Requirements Ability to sit, bend, stoop, kneel, crouch, and perform overhead lifting as required for the role.

Job DescriptionDescription: Are you a detail-loving, people-supporting, multitasking pro who thrives in a fast-paced environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If so, you might be the perfect fit for our growing team! We're looking for a Part-Time Administrative Assistant to play a key role in supporting our HR and Finance teams-plus help us keep our office operations on point. You'll be juggling a variety of responsibilities that touch every corner of the organization, making a meaningful impact on both day-to-day functions and long-term goals. What You'll Do: You'll be our behind-the-scenes superhero, helping to: Support HR efforts like job postings, interview scheduling, and new hire onboarding Help with basic accounting and purchasing-related tasks Prepare polished reports, presentations, and communications Coordinate office supplies, organize files, and keep our space (and systems) running smoothly Assist with company events and culture-building activities Handle confidential information with professionalism and discretion Pitch in on special projects and team initiatives Be a “culture keeper” and help foster a fun, and supportive workplace What We're Looking For: Super organized and detail-oriented Excellent communication and people skills Comfortable juggling multiple tasks and shifting priorities Tech-savvy with Microsoft Office and other tools A team player with a positive attitude Experience in an office environment and/or supporting HR/Accounting teams is a big plus Professional, reliable, and ready to make things happen Why You'll Love It Here: You'll work alongside a passionate team Opportunities to grow and learn in a dynamic environment Your ideas and contributions will be valued You'll be part of an organization that cares deeply about culture, service, and making an impact Apply today and help us keep our team supported, our office running smoothly, and our company moving forward! Requirements: One (1) year of experience in a clerical or administrative role preferred. Prior experience in telecom or technology industry is highly desirable; Proficient in MS Office Suite; Strong organizational and time-management skills; Ability to prioritize tasks in a fast-paced environment; Excellent written and verbal communication skills; High attention to detail and ability to handle confidential information with discretion; Ability to adapt quickly to changing priorities and needs, with a problem-solving mindset.

Job DescriptionSalary: $15-17/hr Experience Required 1st Choice Home Care is a private care agency dedicated to providing exceptional in-home care services for seniors and disabled individuals throughout Northeast Arkansas. The Administrative Assistant at our Blytheville, ARbuilding will be responsible for handling incoming calls, tracking continuing education training, processing PIN Forms and Applications, Staffing and Scheduling. This position plays a key role in supporting the Office and the company by ensuring efficient communication and compliance tracking. Job Responsibilities: Report to job on time Answer and route incoming phone calls Input data into company EVV system Report to the Office Supervisor Track and maintain records of continuing education training for employees Process PIN Forms and Maltreatment checks Distribute incoming mail to appropriate departments Keep the front office clean and organized Adhere to safety standards as outlined in policy and procedures Demonstrate knowledge of personal care program policies Adhere to 1st Choice Home Care, Inc. company policies, including infection control, false claims act, and electronic visit verification policies Follow HIPAA laws and keep all client and caregiver information confidential Skills & Qualifications: Strong interpersonal skills and the ability to build relationships with coworkers Experience in Microsoft Office and Google Drive Excellent written and verbal communication skills Strong attention to detail and ability to manage multiple tasks efficiently Ability to achieve short-term goals and work in a fast-paced environment Ability to handle all confidential information with discretion Benefits: Paid Time Off, Holiday pay Health Insurance, Dental, and Vision Supplemental Insurance 401(k) company matching

Job DescriptionSalary: $15-17/hr Experience Required 1st Choice Home Care is a private care agency dedicated to providing exceptional in-home care services for seniors and disabled individuals throughout Northeast Arkansas. The Administrative Assistant at our West Memphis, ARbuilding will be responsible for handling incoming calls, tracking continuing education training, processing PIN Forms and Applications, Staffing and Scheduling. This position plays a key role in supporting the Office and the company by ensuring efficient communication and compliance tracking. Job Responsibilities: Report to job on time Answer and route incoming phone calls Input data into company EVV system Report to the Office Supervisor Track and maintain records of continuing education training for employees Process PIN Forms and Maltreatment checks Distribute incoming mail to appropriate departments Keep the front office clean and organized Adhere to safety standards as outlined in policy and procedures Demonstrate knowledge of personal care program policies Adhere to 1st Choice Home Care, Inc. company policies, including infection control, false claims act, and electronic visit verification policies Follow HIPAA laws and keep all client and caregiver information confidential Skills & Qualifications: Strong interpersonal skills and the ability to build relationships with coworkers Experience in Microsoft Office and Google Drive Excellent written and verbal communication skills Strong attention to detail and ability to manage multiple tasks efficiently Ability to achieve short-term goals and work in a fast-paced environment Ability to handle all confidential information with discretion Benefits: Paid Time Off, Holiday pay Health Insurance, Dental, and Vision Supplemental Insurance 401(k) company matching