How to hire a business systems specialist

How to hire a business systems specialist, step by step

Here's a step-by-step business systems specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a business systems specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new business systems specialist
• Step 8: Go through the hiring process checklist

What does a business systems specialist do?

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1. Identify your hiring needs

   The business systems specialist hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A business systems specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, business systems specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of business systems specialists.

   Type of Business Systems Specialist	Description	Hourly rate
   Business Systems Specialist	Computer systems analysts study an organization’s current computer systems and procedures and design information systems solutions to help the organization operate more efficiently and effectively. They bring business and information technology (IT) together by understanding the needs and limitations of both.	$33-67
   Implementation Analyst	An implementation analyst is a professional who is responsible for conducting data analysis and software testing when a company is doing a software upgrade. Implementation analysts must ensure that the company has the appropriate equipment to meet its operational needs by determining which hardware and software they should use... Show more	$28-53
   Information Analyst	Information Analysts are employees who collect data and analyze the information from the data they collected. They are usually found in companies with information technology departments... Show more	$26-50

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Business Systems
   • Project Management
   • Healthcare
   • Business Processes
   • Process Improvement
   • User Acceptance
   • Management System
   • Architecture
   • Lean Six Sigma
   • Functional Specifications
   • Training Materials
   • Data Analysis
   • Java
   • SQL Server

   Check all skills

   Responsibilities:

   • Manage divisional application change management requests with peer treasury management applications to ensure efficient coordinate production installs and BCP initiatives.
   • Develop, support and test for errors utilizing Java.
   • Work with other vendors to get data into and out of ERP system.
   • Prepare and execute test scripts to test functionally, validation of reports and QA.
   • Work with programmers to test complete work and with QA to test final product.
   • Execute best-practice infrastructure automation and high availability configuration management.

   More business systems specialist duties

3. Make a budget

   Including a salary range in the business systems specialist job description is a good way to get more applicants. A business systems specialist salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a business systems specialist in Mississippi may be lower than in Delaware, and an entry-level engineer typically earns less than a senior-level business systems specialist. Additionally, a business systems specialist with lots of experience in the field may command a higher salary as a result.

   Average business systems specialist salary

   $100,201yearly

   $48.17 hourly rate

   ---

   Entry-level business systems specialist salary

   $70,000 yearly salary

   Updated December 15, 2025

   Average business systems specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$115,910	$56
   2	Washington	$114,575	$55
   3	West Virginia	$114,326	$55
   4	New Jersey	$113,512	$55
   5	Massachusetts	$108,031	$52
   6	Texas	$102,379	$49
   7	New York	$101,636	$49
   8	North Carolina	$100,275	$48
   9	Minnesota	$99,230	$48
   10	Arizona	$96,358	$46
   11	Illinois	$95,887	$46
   12	Nevada	$92,613	$45
   13	Ohio	$92,120	$44
   14	Connecticut	$91,370	$44
   15	Georgia	$89,083	$43
   16	Virginia	$86,786	$42
   17	Wisconsin	$82,365	$40
   18	Iowa	$79,654	$38
   19	Oklahoma	$79,236	$38
   20	Nebraska	$76,946	$37

   Average business systems specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Stanford Health Care	$133,702	$64.28	27
   2	Dolby Laboratories	$131,410	$63.18	1
   3	Southern California Edison	$131,350	$63.15	22
   4	Hobby Lobby	$129,833	$62.42	1
   5	Valero Energy	$125,689	$60.43	4
   6	Boehringer Ingelheim	$125,452	$60.31	17
   7	Cisco	$124,050	$59.64	116
   8	Amgen	$121,826	$58.57	23
   9	ResMed	$120,446	$57.91	6
   10	Hospira	$119,621	$57.51
   11	GradyHealth	$117,087	$56.29
   12	Mylan	$115,866	$55.70
   13	B. Braun Medical	$112,899	$54.28
   14	TD Bank	$112,513	$54.09	47
   15	Huntington National Bank	$112,142	$53.91	34
   16	TSYS	$109,901	$52.84	8
   17	Parker Hannifin	$109,583	$52.68	20
   18	Jabil	$109,064	$52.43	13
   19	Wells Fargo	$109,057	$52.43	47
   20	Robinhood	$108,934	$52.37	5

4. Writing a business systems specialist job description

   A job description for a business systems specialist role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a business systems specialist job description:

   Business systems specialist job description example

   Job DescriptionProject Support Services Inc. is currently seeking a Business Systems Specialist II. This is a government contract opportunity with a prestigious Federal Law Enforcement Agency. The candidates must be able to successfully complete a government background investigation. Successful candidates will be charged with performing the duties listed below individually and as part of a team.
   
   Project Support Services Inc. is a progressive Service-Disabled Veteran-owned business with the best interest of its employees and clients at the forefront of its platform. Project Support Services Inc. offers an excellent compensation package including competitive salaries, health care coverage (medical, dental, and vision), vacation, paid holidays, 401k retirement package, and more.
   
   Interested applicants should apply for this job using the directions listed in this application. Thank you!
   Description:
   
   • Analyze the design, development, and evaluation of complex and mission-critical assignments from initial concept to final completion.
   • Analyze data and provide feedback to Government officials.
   • Prepare and edit various kinds of written correspondence.
   • Review and analyze documents submitted for completeness and accuracy such as invoices and financial statements.
   • Research and provide accurate information on matters necessary to carry out program policies and procedures
   • Enter data into the agency’s information repositories.
   • Prepare statistical analyses and evaluations of program performance as it relates to various operations.
   • Develop and maintain logs and databases to track financial and budgetary program activities.
   • Provide administrative support to the various branch offices within the agency’s Divisions.
   • Prepare correspondence related to program issues for higher-level signatures.
   • Update automated records/database, as applicable.
   • Prepare a variety of reports, as needed.
   • Collect, compile and report data concerning weekly accomplishments.
   
   Education, Qualifications, & Experience:• Bachelor’s Degree plus three (3) years of relevant work experience in the field or a related area. Experience working at the agency on agency-related projects. Six (6) years of experience may be substituted for the next highest degree.
   • Superior time management, organization, and prioritization skills.
   • Knowledge of Microsoft Office products such as Word, Excel, SharePoint, and PowerPoint.
   • Experience using analytics and visualization software such as SAS, Stata, R, Python, Power BI, and Tableau.
   After submitting your resume, you will receive an e-mail acknowledging receipt of your resume. A Project Support Services Inc. representative will contact you if we determine your unique qualifications, skills, and experience are a match for our job needs. This process may take a few weeks, which we hope you will understand.

   Copy this example

   

5. Post your job

   There are a few common ways to find business systems specialists for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your business systems specialist job on Zippia to find and recruit business systems specialist candidates who meet your exact specifications.
   • Use field-specific websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit business systems specialists, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   Sometimes, it's not enough to interview business systems specialist candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new business systems specialist

   Once you've found the business systems specialist candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new business systems specialist. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a business systems specialist?