Secretary jobs at Care New England Health System - 20 jobs

Job Summary: The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system. Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls. Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS). Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process. Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation. Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness. As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE. Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment. Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required. Notifies supervisor in a timely manner of problems in obtaining necessary data. Ensures that proper documentation of authorizations are secured for procedures and/or tests. Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral. Specifications: High school diploma required. Two years experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to continual process changes. Willing to work additional hours and change work schedule as need arises. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Centerare trusted organizations fueling the latest advances in medical research, attracting the nations top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST WIH Internal Posting Period: 12/3/2025 - 12/12/2025

Job Summary: Provides personal secretarial and administrative support, such as preparing correspondence in final form, receiving visitors, scheduling, maintaining files, and conducting special projects. Requires a thorough knowledge of Supervisor's areas of responsibility to facilitate flow of information and serve as resource. Performs office management functions, such as directing work of clerical staff, purchasing supplies, and performing routine bookkeeping. Specifications: High School or GED Required. Minimum 3 to 5 Years. One year of college/business school and training in secretarial procedures. Three to four years working experience, preferably in a health care setting. Must be computer literate and have excellent interpersonal, communication, and secretarial skills. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values

Primary Function Responsible for providing a wide range of secretarial duties and coordinating office procedures in support of the department. Duties and Responsibilities Book appointments, accurately transcribes physician dictation and sleep studies. Maintains files/logs of patients and reports. Fax or courier any reports not sent electronically. Retrieves previous tests and results for physician reference. Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patient s evaluation, management, testing and treatment. Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations. Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients. Notifies all physician offices to begin preauthorization process for all sleep study patients. Greet/Receives visitors, answers phone and conveys messages promptly and courteously. Checks patients in to clinic as they arrive and completes registration in EMR. Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed. Send sleep lab patients an information packet prior to scheduled sleep study. Maintains office equipment and orders supplies as necessary to perform job. Provides monthly statistics for the Accounting department. Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested. Performs all other related duties as assigned. Job Qualifications and Specifications Vocational/Technical training and a minimum of six months job-related experience or equivalent. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Job Summary: The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system. Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls. Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS). Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process. Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation. Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness. As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE. Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment. Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required. Notifies supervisor in a timely manner of problems in obtaining necessary data. Ensures that proper documentation of authorizations are secured for procedures and/or tests. Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral. Specifications: High school diploma required. Two years experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to continual process changes. Willing to work additional hours and change work schedule as need arises. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST WIH Internal Posting Period: 12/3/2025 - 12/12/2025

Primary Function Responsible for providing a wide range of secretarial duties and coordinating office procedures in support of the department. Duties and Responsibilities * Book appointments, accurately transcribes physician dictation and sleep studies. * Maintains files/logs of patients and reports. * Fax or courier any reports not sent electronically. Retrieves previous tests and results for physician reference. * Handles phone calls from patients, physicians offices, insurance companies, NOVA team, patient financial services and home care companies in support of patients evaluation, management, testing and treatment. * Maintain sleep lab databases which include all testing information, turn around times and pre-authorizations. * Obtain preauthorization numbers form third party payers including valid dates and CPT codes for clinic patients. Notifies all physician offices to begin preauthorization process for all sleep study patients. * Greet/Receives visitors, answers phone and conveys messages promptly and courteously. Checks patients in to clinic as they arrive and completes registration in EMR. * Schedules all sleep studies and clinic visits. This includes obtaining demographics, insurance information and explanation of testing procedures, as needed. * Send sleep lab patients an information packet prior to scheduled sleep study. * Maintains office equipment and orders supplies as necessary to perform job. Provides monthly statistics for the Accounting department. * Types correspondence, reports, meeting minutes, memoranda, special projects, technical correspondence and related materials as requested. * Performs all other related duties as assigned. Job Qualifications and Specifications Vocational/Technical training and a minimum of six months job-related experience or equivalent. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Job Summary: The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system. Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls. Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS). Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process. Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation. Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness. As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE. Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment. Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required. Notifies supervisor in a timely manner of problems in obtaining necessary data. Ensures that proper documentation of authorizations are secured for procedures and/or tests. Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral. Specifications: High school diploma required. Two years experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to continual process changes. Willing to work additional hours and change work schedule as need arises. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Centerare trusted organizations fueling the latest advances in medical research, attracting the nations top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST WIH Internal Posting Period: 1/21 - 1/30/2026

Job Summary: The Diagnostic Imaging (DI) Secretary is responsible for scheduling hospital-based DI appointments for Women & Infants Hospital, utilizing a computerized scheduling system. Responsible for maintaining scheduling priority through inbound scheduling calls or request for service (RFS) worklist and incoming faxes to make outbound scheduling phone calls. Communicates with physicians, physician office staff, and patients to obtain accurate patient insurance, medical testing, and procedure information, per the Minimum Data Set (MDS). Coordinates interpreter services as needed. Coordinates schedule based upon physician privileges, procedure descriptions, scheduling rules, and insurance requirements. Creates initial patient registration in hospital information system; assigning patient medical record number and encounter financial number to begin the preregistration process. Efficiently schedules patients per exam type, indication, and priority, rearranging schedules within DI at Women & Infants Hospital and satellite locations when needed to accommodate an urgent situation. Interacts with other departments and practices at Women & Infants Hospital to insure daily schedules meet maximum capacity and appropriateness. As need arises, scheduler will communicate last minute patient scheduling needs to accommodate same-day appointment requests as well as any overbooking scheduling with DI. Fosters a team approach towards achieving the overall goals of WIH and CNE. Coordinates with physicians across a variety of department and practices within Women & Infants Hospital to ensure any incoming request for service is accurate and complete, ready to be scheduled with the appropriate patient appointment. Promptly obtains incomplete information on required forms until all data is received, and communicates with the providers regarding authorization numbers as required. Notifies supervisor in a timely manner of problems in obtaining necessary data. Ensures that proper documentation of authorizations are secured for procedures and/or tests. Responsible for fostering inclusivity and collaboration across various departments and practices within Women & Infants Hospital to ensure all referring providers are held to the highest standard for documentation when requesting a service through an order or referral. Specifications: High school diploma required. Two years experience in a medical setting and customer service environment required. Certificate or working knowledge of medical terminology and strong oral communication skills are required. Minimum typing speed of 40 words per minute (WPM) with a working knowledge of personal computers, ability to prioritize and perform multiple duties simultaneously, ability to handle a high volume of calls and exhibit strong organizational skills are required. Must be able to adapt to continual process changes. Willing to work additional hours and change work schedule as need arises. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST WIH Internal Posting Period: 1/21 - 1/30/2026

Job Summary: The Unit Secretary assists with the day-to-day operation of various clinical areas of the Hospital. The incumbent retrieves/orders data from computer system, maintains patient charts and records, and processes forms and paperwork for unit. Facilitates the flow of information between physicians, nursing staff and others concerning patient care, and performs other job-related duties as requested. Specifications: High school graduate with some additional, specialized training preferred. Well organized individual with excellent communication skills. Proficiency in the English language required. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST Internal Posting Period: 1/21/2026 - 1/30/2026

Primary Function Responsible for viewing and processing physician orders in the electronic medical record, transcribing physician orders when needed especially during downtime procedures, maintaining bed management records, accessing lab results on the computer, performing receptionist and clerical duties, and coordinating non-nursing services within the unit. Responsibilities -Initiate, assemble and maintain accurate, functional medical records for all patients in the assigned unit. Accurately view and process any physician orders in the electronic medical record. Accurately transcribe written physician orders when needed especially during downtime procedures and complete all necessary forms, requisitions and communications necessary to implement orders and record clinical data, as appropriate. Follows through to obtain missing information. -Maintain a proper inventory supply of paper forms needed in order to provide continuous service, minimizing downtime and maintain a safe, clean and functional working environment in the nursing station and nursing area. Responsible for updates to all unit forms as well as managing their storage. Courteously, greet and assist visitors, screen telephone calls, and answer call buttons through nurse s station intercom or in person in the patient s room as applicable and direct to appropriate caregiver. Process mail and other correspondence. Make phone calls to relay patient information and schedule appointments as directed. Answer inquiries on procedures and policies relating to departmental functions. -Prepare medical record upon discharge of patient.Copy medical records and obtain necessary discs for patient transfers/discharges to other facilities. -Accurately maintain patient census management manually, as well as electronically. -Assist with accessing or retrieving reports as requested. -File documents following standard procedures; maintain medical records in a neat and orderly manner. -Attend daily Interdisciplinary Discharge Rounds and keep the log of potential discharges for that day or the next day. -Obtain the Advanced Directive List and Discharge Flag Report from the unit s printer for shift-to-shift safety huddles daily. -Obtain the overdue lab specimen report from the unit s printer for distribution to the unit s RN and C N A staff daily. -Hourly floating as necessary to fill in for open unit secretary areas throughout the inpatient units. -Print lab slips as necessary especially during downtime procedures. -Order; keep track; and file equipment (Wound VACs; specialty beds/mattresses) paperwork as applicable. -Orient new staff members into the role of unit secretary to all the job responsibilities as indicated throughout the job description. -Communicate pertinent patient care information and general information to the appropriate nursing staff. -Performs all other related duties as assigned. Job Qualifications and Requirements High School diploma and a minimum of one year job-related experience or equivalent are required. Basic computer skills and medical terminology are also required. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Primary Function: Reporting to the Emergency Department Director, the Emergency Services Office Coordinator is an integral member of the leadership team. This individual draws from a diverse, well-developed skill set to ensure optimal team organization and efficiency. Functions as a crucial link between frontline clinical staff and department leadership. Prioritizes open, effective communication with the entire ED team. Pursues excellence on a daily basis to elevate the quality of services provided to internal and external customers. Contributes to the delivery of outstanding patient care. A strategic partner, trusted confidant, and professional problem solver. Responsibilities: Manages own daily schedule and calendar as well as those of the ED leadership team. Schedules meetings, appointments, and events. Communicates with patients, staff, and other stakeholders on behalf of the ED. Coordinates with vendors and internal stakeholders to oversee the purchasing of supplies and services as needed. Manages electronic devices and videoconferencing/office equipment. Coordinates with the IT department and other stakeholders as needed. Maintains an organized filing system to ensure compliance with regulatory document retention requirements. Minimizes the number of physical records maintained by facilitating the conversion of paper documents to electronic storage. Partners with department management to produce and maintain staff schedules, award extra shifts fairly, and address staffing needs on a day-to-day basis. Shares responsibility for ensuring electronic schedules are updated and accurate at all times. Supports human resources functions within the department. Maintains electronic personnel records and facilitates the conversion of paper documents to electronic. Assists with processing changes in employment status, recruitment, and terminations. Functions as timekeeper for all emergency services personnel. Ensures staff are paid accurately and fairly. Maintains awareness of applicable incentives and differentials and ensures they are applied correctly. Prepares timecards for processing at the end of each pay period. Serves as primary contact for staff members inquiries regarding pay and promptly addresses any concerns they may have. Escalates concerns to the attention of appropriate department leaders as needed. Supports data collection and reporting functions. Collaborates with appropriate management contacts as well as applicable departments to address patient and family members concerns in a timely, respectful manner. Engages additional stakeholders as needed to capitalize upon opportunities to perform service recovery. Maintains and updates policies for the emergency department and assigned ambulatory services. Performs all other related duties as assigned. Job Qualifications and Specifications High school diploma required; Associates Degree preferred. At least one year of job-related experience required. Emergency department experience strongly preferred. Required skills/traits: Impeccable organization and attention to detail Ruthless prioritization; able to effectively intercept distractions and help the team focus on the most pressing issues Excellent time management and strategic multitasking skills Outstanding communication skills, including proper email and phone etiquette Able to produce professional documents with due attention to branding, formatting, grammar, and tone. Above average Microsoft Office Suite skills Excels at building trust Able to remain calm and effective in stressful situations Discretion when dealing with confidential information and delicate situations Flexibility Reliability Preferred skills/traits: Advanced technical skills (i.e., database management, utilizing pivot tables, simplified data visualization, advanced conditional formatting, data validation, implementing sparklines, advanced Excel charts, power pivot/power query, DAX functions, etc.) Advanced strategic and big-picture thinking Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Primary Function Responsible for viewing and processing physician orders in the electronic medical record, transcribing physician orders when needed especially during downtime procedures, maintaining bed management records, accessing lab results on the computer, performing receptionist and clerical duties, and coordinating non-nursing services within the unit. Responsibilities * Initiate, assemble and maintain accurate, functional medical records for all patients in the assigned unit. Accurately view and process any physician orders in the electronic medical record. Accurately transcribe written physician orders when needed especially during downtime procedures and complete all necessary forms, requisitions and communications necessary to implement orders and record clinical data, as appropriate. Follows through to obtain missing information. * Maintain a proper inventory supply of paper forms needed in order to provide continuous service, minimizing downtime and maintain a safe, clean and functional working environment in the nursing station and nursing area. Responsible for updates to all unit forms as well as managing their storage. Courteously, greet and assist visitors, screen telephone calls, and answer call buttons through nurses station intercom or in person in the patients room as applicable and direct to appropriate caregiver. Process mail and other correspondence. Make phone calls to relay patient information and schedule appointments as directed. Answer inquiries on procedures and policies relating to departmental functions. * Prepare medical record upon discharge of patient.Copy medical records and obtain necessary discs for patient transfers/discharges to other facilities. * Accurately maintain patient census management manually, as well as electronically. * Assist with accessing or retrieving reports as requested. * File documents following standard procedures; maintain medical records in a neat and orderly manner. * Attend daily Interdisciplinary Discharge Rounds and keep the log of potential discharges for that day or the next day. * Obtain the Advanced Directive List and Discharge Flag Report from the units printer for shift-to-shift safety huddles daily. * Obtain the overdue lab specimen report from the units printer for distribution to the units RN and C N A staff daily. * Hourly floating as necessary to fill in for open unit secretary areas throughout the inpatient units. * Print lab slips as necessary especially during downtime procedures. * Order; keep track; and file equipment (Wound VACs; specialty beds/mattresses) paperwork as applicable. * Orient new staff members into the role of unit secretary to all the job responsibilities as indicated throughout the job description. * Communicate pertinent patient care information and general information to the appropriate nursing staff. * Performs all other related duties as assigned. Job Qualifications and Requirements High School diploma and a minimum of one year job-related experience or equivalent are required. Basic computer skills and medical terminology are also required. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Centerare trusted organizations fueling the latest advances in medical research, attracting the nations top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Primary Function Responsible for viewing and processing physician orders in the electronic medical record, transcribing physician orders when needed especially during downtime procedures, maintaining bed management records, accessing lab results on the computer, performing receptionist and clerical duties, and coordinating non-nursing services within the unit. Responsibilities * Initiate, assemble and maintain accurate, functional medical records for all patients in the assigned unit. Accurately view and process any physician orders in the electronic medical record. Accurately transcribe written physician orders when needed especially during downtime procedures and complete all necessary forms, requisitions and communications necessary to implement orders and record clinical data, as appropriate. Follows through to obtain missing information. * Maintain a proper inventory supply of paper forms needed in order to provide continuous service, minimizing downtime and maintain a safe, clean and functional working environment in the nursing station and nursing area. Responsible for updates to all unit forms as well as managing their storage. Courteously, greet and assist visitors, screen telephone calls, and answer call buttons through nurses station intercom or in person in the patients room as applicable and direct to appropriate caregiver. Process mail and other correspondence. Make phone calls to relay patient information and schedule appointments as directed. Answer inquiries on procedures and policies relating to departmental functions. * Prepare medical record upon discharge of patient.Copy medical records and obtain necessary discs for patient transfers/discharges to other facilities. * Accurately maintain patient census management manually, as well as electronically. * Assist with accessing or retrieving reports as requested. * File documents following standard procedures; maintain medical records in a neat and orderly manner. * Attend daily Interdisciplinary Discharge Rounds and keep the log of potential discharges for that day or the next day. * Obtain the Advanced Directive List and Discharge Flag Report from the units printer for shift-to-shift safety huddles daily. * Obtain the overdue lab specimen report from the units printer for distribution to the units RN and C N A staff daily. * Hourly floating as necessary to fill in for open unit secretary areas throughout the inpatient units. * Print lab slips as necessary especially during downtime procedures. * Order; keep track; and file equipment (Wound VACs; specialty beds/mattresses) paperwork as applicable. * Orient new staff members into the role of unit secretary to all the job responsibilities as indicated throughout the job description. * Communicate pertinent patient care information and general information to the appropriate nursing staff. * Performs all other related duties as assigned. Job Qualifications and Requirements High School diploma and a minimum of one year job-related experience or equivalent are required. Basic computer skills and medical terminology are also required. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Centerare trusted organizations fueling the latest advances in medical research, attracting the nations top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Primary Function Responsible for transcribing physician orders, maintaining bed management records and accessing lab results on the computer, performing receptionist and clerical duties, and coordinating non-nursing services within the unit. Job Qualifications and Requirements High School diploma and a minimum of one year job-related experience or equivalent are required. Basic computer skills and medical terminology are also required. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Primary Function Responsible for viewing and processing physician orders in the electronic medical record, transcribing physician orders when needed especially during downtime procedures, maintaining bed management records, accessing lab results on the computer, performing receptionist and clerical duties, and coordinating non-nursing services within the unit. Responsibilities -Initiate, assemble and maintain accurate, functional medical records for all patients in the assigned unit. Accurately view and process any physician orders in the electronic medical record. Accurately transcribe written physician orders when needed especially during downtime procedures and complete all necessary forms, requisitions and communications necessary to implement orders and record clinical data, as appropriate. Follows through to obtain missing information. -Maintain a proper inventory supply of paper forms needed in order to provide continuous service, minimizing downtime and maintain a safe, clean and functional working environment in the nursing station and nursing area. Responsible for updates to all unit forms as well as managing their storage. Courteously, greet and assist visitors, screen telephone calls, and answer call buttons through nurse s station intercom or in person in the patient s room as applicable and direct to appropriate caregiver. Process mail and other correspondence. Make phone calls to relay patient information and schedule appointments as directed. Answer inquiries on procedures and policies relating to departmental functions. -Prepare medical record upon discharge of patient.Copy medical records and obtain necessary discs for patient transfers/discharges to other facilities. -Accurately maintain patient census management manually, as well as electronically. -Assist with accessing or retrieving reports as requested. -File documents following standard procedures; maintain medical records in a neat and orderly manner. -Attend daily Interdisciplinary Discharge Rounds and keep the log of potential discharges for that day or the next day. -Obtain the Advanced Directive List and Discharge Flag Report from the unit s printer for shift-to-shift safety huddles daily. -Obtain the overdue lab specimen report from the unit s printer for distribution to the unit s RN and C N A staff daily. -Hourly floating as necessary to fill in for open unit secretary areas throughout the inpatient units. -Print lab slips as necessary especially during downtime procedures. -Order; keep track; and file equipment (Wound VACs; specialty beds/mattresses) paperwork as applicable. -Orient new staff members into the role of unit secretary to all the job responsibilities as indicated throughout the job description. -Communicate pertinent patient care information and general information to the appropriate nursing staff. -Performs all other related duties as assigned. Job Qualifications and Requirements High School diploma and a minimum of one year job-related experience or equivalent are required. Basic computer skills and medical terminology are also required. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.

Job Summary: The major responsibility is to perform clerical duties on a nursing or clinical unit. He/She will follow confidentiality expectations. They will facilitate an atmosphere of cooperation by being professional, pleasant, and helpful to the staff, patients, and families. Observe all general hospital and departmental policies, guiding principles, rules and regulations. Attend orientation and complete ongoing in-service education as required. Duties include, but not limited to: Assemble new charts. Makes up requisitions. Promptly reports needed repairs to related services. . Makes emergency phone calls as directed Answers telephone, relays messages and makes necessary appointments. Prepares charts for admissions, transfers and discharges. Maintains forms in charts as needed. Communicates with other departments in a timely manner such as PAS and the Bed Board Orders and restocks unit supplies for the unit. Maintains a clean and organized work area not just for themselves but also for the team. Other duties as assigned. Requirements: High school graduate or equivalent. Schedule: 8 hr shift - Every Other Sunday (week 2) Applicant must have availability for training. Consists of 1 week of "days " and 1 week of "evenings". Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

Job Summary: The Unit Secretary assists with the day-to-day operation of various clinical areas of the Hospital. The incumbent retrieves/orders data from computer system, maintains patient charts and records, and processes forms and paperwork for unit. Facilitates the flow of information between physicians, nursing staff and others concerning patient care, and performs other job-related duties as requested. Specifications: High school graduate with some additional, specialized training preferred. Well organized individual with excellent communication skills. Proficiency in the English language required. Care New England Health System (CNE) and its member institutions Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Centerare trusted organizations fueling the latest advances in medical research, attracting the nations top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. REPOST Internal Posting Period: 1/21/2026 - 1/30/2026

Job Summary: The major responsibility is to perform clerical duties on a nursing or clinical unit. He/She will follow confidentiality expectations. They will facilitate an atmosphere of cooperation by being professional, pleasant, and helpful to the staff, patients, and families. Observe all general hospital and departmental policies, guiding principles, rules and regulations. Attend orientation and complete ongoing in-service education as required. Duties include, but not limited to: Assemble new charts. Makes up requisitions. Promptly reports needed repairs to related services. . Makes emergency phone calls as directed Answers telephone, relays messages and makes necessary appointments. Prepares charts for admissions, transfers and discharges. Maintains forms in charts as needed. Communicates with other departments in a timely manner such as PAS and the Bed Board Orders and restocks unit supplies for the unit. Maintains a clean and organized work area not just for themselves but also for the team. Other duties as assigned. Requirements: High school graduate or equivalent. Schedule: Every Other Saturday (week 2) 8 hours per pay period Must be available for 2 weeks of day shift training. Float Position Care New England Health System (CNE) a nd its member institutions: Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center are trusted organizations fueling the latest advances in medical research, attracting the nation s top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis

Butler Hospital is seeking a Unit Secretary for our first floor Adult Partial Program to support our growing team! Responsibilities: Observing all general hospital and departmental policies, guiding principles, rules and regulations. Maintaining patient charts and electronic medical record for admissions, transfers and discharges. Working within electronic system to ensure labs and other communications/orders are tended to in a timely manner. Reporting needed repairs to related services. Making emergency phone calls as directed. Answering telephone and relaying messages accordingly. Adhering to Butler Hospital s service standards. Supporting other unit secretaries in census programs with similar tasks for their unit as assigned. Managing unit census/daily attendance and reporting attendance numbers daily. Maintaining supply orders for designated unit. Maintains supply of all necessary forms/packets/patient folders Taking meeting minutes of staff meetings and distributing to staff. Maintains and keeps current staff list, staff directory of office/phone numbers, and supply of extra office keys. Manages incoming faxes Supporting other unit secretary counterparts as needed. Performing various other clerical duties as needed on unit to support clinical staff, or as assigned by the program manager, including data entry (ie BASIS or other scales), mailing patient information packets, calling patients to provide basic information. Qualifications: Education: High school graduate or equivalent, including course in English, typing, spelling and arithmetic Training and Experience: On-the-job training in practices and procedures of the hospital and certain medical terminology. Must be able to perform duties under stress and in a busy environment. **Experience in clerical or like work is required. Schedule: 40/80 Full Times Days- Monday-Friday 7:30 am - 4:00 pm Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

Butler Hospital is seeking Per Diem Unit Secretaries for our Partial Hospital and Intensive Outpatient Programs (ambulatory programs). Responsibilities: Providing coverage for our regularly staffed unit secretaries. Observing all general hospital and departmental policies, guiding principles, rules and regulations. Maintaining patient charts and electronic medical record for admissions, transfers and discharges. Working within electronic system to ensure labs and other communications/orders are tended to in a timely manner. Reporting needed repairs to related services. Making emergency phone calls as directed. Answering telephone and relaying messages accordingly. Adhering to Butler Hospital s service standards. In IOP programs, maintaining the physician appointment schedule. Managing unit census/daily attendance and reporting attendance numbers daily. Maintaining supply orders for designated unit. Maintains supply of all necessary forms/packets/patient folders Taking meeting minutes of staff meetings and distributes to staff. Maintains and keeps current staff list, staff directory of office/phone numbers, and supply of extra office keys. Manages incoming faxes Performing various other clerical duties as needed on unit to support clinical staff, or as assigned by program manager, including data entry (ie BASIS or other scales), mailing patient information packets, calling patients to provide basic information. Qualifications: Education: High school graduate or equivalent, including course in English, typing, spelling and arithmetic Training and Experience: On-the-job training in practices and procedures of the hospital and certain medical terminology. Must be able to perform duties under stress and in a busy environment. **Experience in clerical or like work is required. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.