Executive Assistant jobs at Career Group Companies - 1093 jobs

EA / PA - Boutique Investment Firm A New York-based boutique investment firm is seeking a sharp, dynamic, and down-to-earth Executive/Personal Assistant to support their small team. This is a high-touch, confidential role ideal for someone eager, adaptable, and fluid in their workflow. $110,000-$120,000 base DOE + discretionary bonus + full benefits New York, NY | Full-time in-office (Midtown East), Typical hours: 9am-6pm Responsibilities include (but not limited to) • Provide high-level administrative support to the principals • Manage complex, multi-time zone calendars; prioritize meetings and proactively resolve scheduling conflicts • Coordinate domestic and international business and personal travel, including itineraries, logistics, and last-minute changes • Prepare, submit, and track expense reports; assist with light bookkeeping and invoice coordination as needed • Serve as a central point of contact for banking, legal, accounting, and advisory firms contacts • Assist with document preparation, execution, and tracking, including signatures, records, and confidential materials • Support ad hoc projects and general office operations, ensuring the family office runs efficiently and seamlessly • Liaise with household staff and vendors (e.g., chefs, nannies, domestic teams) • Manage dining reservations, gifting, and lifestyle logistics • Ensure travel and day-to-day needs run seamlessly Ideal Candidate • 3-5+ years of EA/PA experience, ideally within a family office, finance, or professional services environment • Exceptionally organized, discreet, and service-oriented • Comfortable supporting high-net-worth principals • Flexible, proactive, and able to anticipate evolving preferences • Polished, emotionally intelligent, and calm under pressure • Tech-savvy and confident managing multiple priorities You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Inspire. Lead. Create. Elevate. At our table, food is more than a meal ? it?s an experience. We?re a team driven by passion, creativity, and a deep commitment to serving seriously delicious food with world-class hospitality. We lead with integrity, kindness, and curiosity. We?re ambitious and innovative, yet we never lose sight of the joy that comes from what we do. We take our craft seriously ? but we believe that the best culinary experiences are built on teamwork, laughter, and genuine connection. We?re searching for a Senior Executive Chef who shares that spirit ? a visionary leader who inspires excellence, cultivates creativity, and sets the standard for what hospitality can be. Based in Corning, NY, this role leads a talented national culinary team serving a premier client across 20+ locations in multiple states. From vibrant retail cafés and conference dining to high-end catering and special events, you?ll shape programs that delight guests and elevate the dining experience at every level. The Portfolio Group, under the Workplace Experience Group umbrella, delivers seamless experiences from the breakroom to the boardroom, providing a signature suite of services for each unique business portfolio. Our team builds partnerships that excel, creating experiences that break the mold, where convenience, consistency, and excellence are a given. One Partner. Infinite Solutions. Compensation Data COMPENSATION: The salary range for this position is $90,000 to $120,000. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark?s good faith and reasonable estimate of the compensation for this position as of the time of posting. ? ? BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance. This role is bonus eligible. Job Responsibilities As the Senior Executive Chef, you?ll: ? Lead with heart, empowering teams to achieve greatness. ? Drive national culinary programming and innovation. ? Set and uphold the standards for quality, consistency, and creativity. ? Foster a culture where passion, excellence, and fun thrive together. Leadership: Is a leader and mentor to our talented and diverse team. Empowers our team members to make decisions in the moment that provide the highest level of service to our guests. Ensures authentic, on-trend and precisely executed culinary standards and techniques. Guarantees unique and diverse local partnerships remain a part of who we are. Is a great communicator, trainer, and celebrator of our people. Ignites a passion and hunger to be the best. A serial multitasker, you will need to be well versed in using technology to simplify daily tasks and enable a world class hospitality experience. Development: Ensures proper operational standards and techniques are in place for all aspects of the program. Manages both culinary and operational teams to ensure quality and safety throughout the portfolio. Meets with both client and site leadership as a liaison regarding all things related to culinary development. Coach employees by creating a shared understanding about what needs to be achieved and how it is to be achieved. Rewards and recognize employees. Plan and execute team meetings. Client Relationship: Develop and maintain effective client and customer rapport for mutually beneficial business relationship. Aggregate and communicate operational and site needs. Financial Performance: Responsible for driving the mark on all areas regarding food, guest experience, safety, sanitation and financials of the business, consistent focus on margin improvement. Forecast, plan, and execute budget set forth by the region. Productivity: Ensure the efficient and profitable business performance of the food program and the optimal utilization of staff and resources. Innovating and developing a leading team for future leaders in our business. Compliance: Maintain compliance with Aramark SAFE food, occupational and environmental safety polices in all operations. Comply with all applicable policies, rules and regulations, including but not limited to those relating to safety, health, wage and hour. Qualifications ? Requires at least 10 years? experience and 3-5 years in a management role. ? Culinary background required. ? Bachelor's degree or equivalent experience ? Willingness to travel up to 50% of the time. Competencies ? Adaptability ? Stress tolerance ? Decision- making ? Communication ? Planning and organizing ? Flexibility Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at ***************************** or connect with us on Facebook, Instagram and Twitter.

Title: Program Coordinator Pay rate: $33/hr - $35/hr (depending on experience) Hours: 8:30 am - 4:30 pm (Monday through Friday), hybrid role, 2 days onsite, 3 days work from home. Duration: 6-12 months, temp to perm **Duties:** + Under the direction of the Program Administrator the position will provide high-level administrative support to the Administration office. + Assists in sending communication for meetings and events, calendar management, scheduling meetings via MS Teams, Zoom and Webex. + Processes grant related expenses for consultants, supplies, travel, and non-grant related expenses. + Manages the procurement of supply and equipment. Maintains the facilities supply inventory and associated databases. Monitors spaces for required maintenance and distributes supplies as needed. + Provide support on events and other department initiatives. + Assists the department with administrative coordination for document preparation, meetings management and meeting summaries. + Other duties as assigned. **Requirements:** + Previous administrative experience, calendar management, scheduling, phones, office correspondence. + Proficiency with MS office suite, zoom meetings, MS teams, basic Word, Excel, PowerPoint + Excellent communication skills both written and verbal. + Project management experience is a plus + Dependable and reliable with professional demeanor. **Pay Details:** $33.00 to $35.00 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Executive Assistant, Private Equity Performance Improvement Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A&M. The Team A&M's Private Equity Performance Improvement Services (PEPI) practice, with offices throughout the US, focuses on serving upper middle market and large cap private equity firms who have engaged A&M to help improve operating results at their portfolio companies. The companies we serve are upper middle market in the $50 million to over $1 billion plus range. We bring a structured and disciplined approach to create and capture value. We provide private equity buyers with a broad continuum of knowledge and tools for mergers, acquisitions, carve-outs, joint ventures and alliances. How you will contribute The Executive Assistant is an internal role within the PEPI practice, reporting to the Operations Director. PEPI is a growing business targeting high growth in the next two to five years. The successful candidate will be a dedicated, people and solutions-oriented problem solver charged with end-to-end administrative initiatives. Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail. Responsibilities: Support designated Managing Directors in the following capacity: Manage and coordinate Managing Directors' calendars efficiently through Outlook. Handle travel arrangements from planning to booking flights, hotels, and ground transportation. Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions. Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate. Accurately record Managing Directors' hours in Agresso to support effective financial tracking and resource management. Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance. Review and process vendor invoices to ensure timely and accurate payment to vendors. Assist with client invoice and allocation processes. Update Pipeline with current information as requested by Managing Directors or others on the respective team. Help plan, coordinate, and attend mid-year, year-end, and other internal or client-facing events as needed. Assist with department and operational activities/projects as needed and perform other work-related duties as assigned. Assist in the preparation of PPT decks and marketing materials for proposals; to include working across relationship management and marketing to obtain relevant materials. Support event planning along with travel 1-3 times per year Support recruitment function (as needed) including candidate interview scheduling and coordination. Qualifications: Minimum of 10 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services. Bachelor's Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus). Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint. Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles. Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality Able to work independently and as part of a team in a fast-paced environment Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities Flexible to work additional hours as required. Your journey at A&M We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals. Benefits Summary Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs. The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details. #LI-CP1 Inclusive Diversity A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way. Equal Opportunity Employer It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here. Unsolicited Resumes from Third-Party Recruiters Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Executive Assistant, Private Equity Performance Improvement Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A&M. The Team A&M's Private Equity Performance Improvement Services (PEPI) practice, with offices throughout the US, focuses on serving upper middle market and large cap private equity firms who have engaged A&M to help improve operating results at their portfolio companies. The companies we serve are upper middle market in the $50 million to over $1 billion plus range. We bring a structured and disciplined approach to create and capture value. We provide private equity buyers with a broad continuum of knowledge and tools for mergers, acquisitions, carve-outs, joint ventures and alliances. How you will contribute The Executive Assistant is an internal role within the PEPI practice, reporting to the Operations Director. PEPI is a growing business targeting high growth in the next two to five years. The successful candidate will be a dedicated, people and solutions-oriented problem solver charged with end-to-end administrative initiatives. Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail. Responsibilities: Support designated Managing Directors in the following capacity: Manage and coordinate Managing Directors' calendars efficiently through Outlook. Handle travel arrangements from planning to booking flights, hotels, and ground transportation. Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions. Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate. Accurately record Managing Directors' hours in Agresso to support effective financial tracking and resource management. Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance. Review and process vendor invoices to ensure timely and accurate payment to vendors. Assist with client invoice and allocation processes. Update Pipeline with current information as requested by Managing Directors or others on the respective team. Help plan, coordinate, and attend mid-year, year-end, and other internal or client-facing events as needed. Assist with department and operational activities/projects as needed and perform other work-related duties as assigned. Assist in the preparation of PPT decks and marketing materials for proposals; to include working across relationship management and marketing to obtain relevant materials. Support event planning along with travel 1-3 times per year Support recruitment function (as needed) including candidate interview scheduling and coordination. Qualifications: Minimum of 10 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services. Bachelor's Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus). Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint. Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles. Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality Able to work independently and as part of a team in a fast-paced environment Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities Flexible to work additional hours as required. Your journey at A&M We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals. Benefits Summary Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs. The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details. #LI-CP1 Inclusive Diversity A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way. Equal Opportunity Employer It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here. Unsolicited Resumes from Third-Party Recruiters Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

Circle (NYSE: CRCL) is one of the world's leading internet financial platform companies, building the foundation of a more open, global economy through digital assets, payment applications, and programmable blockchain infrastructure. Circle's platform includes the world's largest regulated stablecoin network anchored by USDC, Circle Payments Network for global money movement, and Arc, an enterprise-grade blockchain designed to become the Economic OS for the internet. Enterprises, financial institutions, and developers use Circle to power trusted, internet-scale financial innovation. Learn more at circle.com. What you'll be part of: Circle is committed to visibility and stability in everything we do. As we grow as an organization, we're expanding into some of the world's strongest jurisdictions. Speed and efficiency are motivators for our success and our employees live by our company values: High Integrity, Future Forward, Multistakeholder, Mindful, and Driven by Excellence. We have built a flexible work environment where new ideas are encouraged and everyone is a stakeholder. What you'll be responsible for: Circle is looking for an experienced Executive Assistant to partner with and meet the needs of an executive team that regularly faces competing demands. You will need to be a natural problem solver who both anticipates the executive's needs and acts - with speed, accuracy, and creativity - on their requests. What you'll work on: * Ensuring effective time management for leaders at Circle. * Enhancing collaboration within your executive's organization and with cross-functional stakeholders. * Owning the management and administration of executive calendars and email. * Assisting in the coordination of team offsites and other events. * Booking travel; providing on-the-ground support for company and industry events as needed. What you'll bring to Circle: Core Requirements: * 4+ years of experience supporting c-suite executives at leading tech, financial, or consulting companies. * Excellent verbal and written communications skills. * Demonstrated experience working cross-functionally and building strong interpersonal relationships. * Clear track record of managing up and anticipating the needs of executives. * Willingness to travel extensively. * Familiarity with generative AI models (ChatGPT, Gemini, etc.) and prompt development. Preferred Requirements: * A passion for technology and familiarity with blockchain technology. * Experience/familiarity with Slack, Apple MacOS and GSuite. Additional Information: * This position is eligible for day-one PERM sponsorship for qualified candidates Circle is on a mission to create an inclusive financial future, with transparency at our core. We consider a wide variety of elements when crafting our compensation ranges and total compensation packages. Starting pay is determined by various factors, including but not limited to: relevant experience, skill set, qualifications, and other business and organizational needs. Please note that compensation ranges may differ for candidates in other locations. Base Pay Range: $112,500 - $147,500 We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status, or any other protected status required by the laws in the locations where we hire. Additionally, Circle participates in the E-Verify Program in certain locations, as required by law. Should you require accommodations or assistance in our interview process because of a disability, please reach out to accommodations@circle.com for support. We respect your privacy and will connect with you separately from our interview process to accommodate your needs. #LI-Remote

Job Title: Senior Executive Assistant Pay Rate Range: $45-$47/hr. Negotiable based on years of experience Global Financial Firm located in New York, NY has an immediate contract opportunity for an experienced Senior Executive Assistant This role is fully onsite. ****Video/ f2f interviews are required prior to all offers. The Senior Executive Assistant enables the Head of Investor and Rating Agency Relations to optimize their day and operating rhythm by providing comprehensive administrative support including complex calendar management, meeting coordination, e-mail monitoring, task tracking, etc . The individual directly supports the Head of IR and works closely and/or supports the Business Execution team as well as individuals across Finance and Client. We are seeking a highly organized and proactive Senior Executive Assistant who is incredibly detail-oriented and able to operate, and problem solve independently. The individual must be approachable, collaborative and self-motivated. The individual must be able to operate in a fast-paced, complex environment and able to gain an understanding of team and stakeholders' priorities and the impact on their managing calendars and other items. Responsibilities: Ensure seamless administrative operations, handle sensitive tasks with discretion, and provide high-level support in a fast-paced environment. Manage complex calendar day-to-day and align schedule with Head of IR's preferences and priorities, along with a strong sense of urgency and understanding of business objectives and timelines. Resolve conflicting requests independently based on knowledge of business and other priorities. Serve as the point of contact for internal and external stakeholders, ensuring timely communication and information flow to both Head of IR, Business Execution team, and direct reports. Work closely with the Business Execution team as well as individuals across Finance and Client to prepare Head of IR with detailed agendas, presentations, and documents as well as follow up on key action items. Manage all aspects of appointments/meetings (in-person, virtual, and hybrid), including monitoring attendance, requesting, reviewing, and attaching materials (presentations, speaking notes, etc.) as well as logistics (e.g., meeting rooms, catering, restaurants/venue reservations, technology, printing, etc.). Organize and execute executive events, including offsite meetings and investor/analysts' engagements, ensuring all logistics are handled efficiently. Prepare, reconcile, and track expense reports through Travel and Entertainment Expense system; review expense reports of others for review and sign-off. Coordinate travel arrangements and develop detailed trip schedule/itinerary, including local meetings, flights, hotels, passports/visas, ground transport, meals, and appointments. Collect various requests (e.g., meetings, actions, follow-ups, etc.) by engaging and corresponding with individuals and appropriately collate and track independently. Build relationships and coordinate with other Executive Assistants; serve as backup support when required. Order supplies and process invoices through Procure to Pay system. Qualifications: Proven and significant experience supporting senior C-Level executives with a complex calendar and diverse set of priorities and stakeholders, preferably within a large and complex organization. Exceptional organizational multitasking and problem-solving skills. Critical thinking skills and ability to work and problem-solve proactively and independently. Prioritization and workload management skills, including the ability to prioritize tasks in a fast-paced environment. Excellent verbal and written communication skills, including experience communicating with senior-level executives. Self-motivated and detail-oriented with excellent organizational skills. Highly proficient in Microsoft Office (Outlook, Teams, OneDrive, PowerPoint, Word, and Excel) and Adobe Pro. Strong business acumen and ability to learn business/functional priorities and timelines. Able to connect dots and translate to their own work. Strong discretion and confidentiality. Education: Bachelor's/University degree or equivalent experience.

Adecco is assisting a local client in recruiting an Executive Administrative Support professional in New York, NY. This is an excellent opportunity to join a fast-paced corporate environment providing high-level administrative support to executives. The role focuses on calendar management, travel coordination, expense processing, and supporting key management initiatives. If this Executive Administrative Support role sounds like a good fit and you meet the qualifications below, apply today! Responsibilities The Executive Administrative Support professional will be responsible for, but not limited to: + Communicating with executives and line management to gather and convey relevant information + Answering manager's phone line, documenting accurate messages, and handling calls with appropriate judgment + Managing calendars for multiple stakeholders proactively, effectively resolving scheduling conflicts + Coordinating all travel arrangements and expense reporting to maximize executive efficiency + Preparing meeting minutes, documents, and presentations with high-quality written and oral communication + Liaising with outside groups to coordinate events where the executive serves as a corporate chair, director, or committee member + Engaging in high-level client interactions and supporting sensitive information discussions with diplomacy and sound judgment + Supporting organizational initiatives, in-person meetings, and off-site events while managing multiple priorities in a responsive and personable manner Qualifications Candidates must meet the following requirements: + Proven experience providing executive-level administrative support + Proficiency in Concur, American Express Travel, and Microsoft Office Suite + Strong written and verbal communication skills + Ability to manage complex calendars and schedules across multiple stakeholders + Highly organized, detail-oriented, and able to work independently + Professionalism and discretion when handling sensitive information What's in It for You + Pay: $44.44 per hour + Schedule: Monday - Friday | 8:00 AM - 5:00 PM + Location: Onsite - New York, NY + Weekly paycheck + Dedicated Onboarding Specialist and Recruiter support + Access to Adecco's Aspire Academy with thousands of free upskilling courses This Executive Administrative Support position is being recruited by Adecco. For immediate consideration for this role and other opportunities with Adecco in New York, NY, apply today! **Pay Details:** $44.44 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ********************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance **Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Executive Assistant - Los Angeles, CA Scheduling and Calendar Management: Managing the executive's schedule, including appointments, meetings, and travel arrangements. Communication Management: Handling incoming and outgoing calls, emails, and other forms of communication, ensuring clear and timely responses. Financial Support: Assisting with bill payments, payroll, commission collections, and budget maintenance. Problem Solving: Addressing customer inquiries, resolving issues, and ensuring client satisfaction. Strong Communication Skills: Excellent written and verbal communication to effectively interact with clients and colleagues. Organizational Skills: Ability to manage multiple tasks, prioritize workloads, and maintain accurate records. Interpersonal Skills: Strong ability to build rapport and communicate effectively with diverse individuals. Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software. Time Management Skills: Ability to manage time effectively and meet deadlines. Problem-Solving Skills: Ability to identify and resolve issues in a timely manner. Real Estate Knowledge: Understanding of real estate terminology and practices is beneficial. Bachelor's degree preferred. Experience in administrative support, marketing and customer service Real estate experience is preferred Comp in the $75-80K range Equal Opportunity Employer considering qualified applicants in accordance with applicable state and federal laws, including those with criminal histories, in a manner consistent with the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. Responsibilities: " Communicates with executives and line management to gather and convey relevant information " Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment. " Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner. " Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments. " Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills. " Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems. Required Skills: Adaptability Administrative Services Attention to Detail Collaboration Oral Communications Planning Presentation Skills Prioritization Problem Solving Written Communications Desired Skills: Proficient in the following tools: MS Outlook Webex MS PowerPoint

Job Title: Assistant to Senior Vice President Shift: Mon - Fri (9:00 am to 5:00 pm) Duration: 13-week contract with a strong possibility of extension Pay range: $45 -$53/hour. Job description: The Special Assistant to the Senior Vice President of Human Resources and manages the overall transformation and process improvement of Human Resources services. Establishing accountability and fostering a strategic approach to project management and process improvement, the Special Assistant serves on the senior management team assisting HR Business Partners, and team members on projects, initiatives, issues, events and activities. General tasks and responsibilities will include: Participates in developing, establishing, implementing and recommending policies, practices, methods and procedures and programs designed to improve operations within Human Resources, developing administrative controls and reporting systems, and the application of related techniques and methods. Conducts and participates in meetings as a representative the Senior Vice President of HR Manages the agenda, attendance and materials for HR Council, Recruitment Council, and other major meetings and coordinates meeting participation, including Webex Manages HR Governance agenda and materials, follow-up and facilitates meeting Facilitates review and approval process of Managerial Annual Leave Buyout Requests by collaborating with SVP of HR and Payroll Requirements: 5+ years in a similar role providing high-level administrative and project management support to an executive, preferably within Human Resources or Organizational Development Undergraduate degree in Business, HR or related field Advanced degree preferred Microsoft Office (Excel, Word, PowerPoint, Outlook, Visio) Project Management “Pride Health offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors”

Principal Responsibilities: · Maintain complex executive's calendars by scheduling, coordinating, and updating meetings · Coordinate travel arrangements including domestic and international airfare (both commercial and private), ground transportation, hotel accommodations, and dining reservations · Answer phone calls, record messages, and transfer calls as needed · Book personal appointments and travel as needed · Update and maintain Excel spreadsheets · Ad hoc projects Requirements: · A completed Bachelor's degree · 5+ years of EA/PA experience, supporting high profile executives · Must have experience supporting a UHNWI · A plus if coming from a high end hospitality/service brand The annual base salary range is $120,000 to $150,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

Executive Assistant to the CEO Midtown Manhattan, NYC Full Time, Permanent Position Our client is a premier NYC based brand management firm focused on acquiring, building, and growing globally recognized consumer brands across fashion, home, sports, lifestyle, and entertainment. The company partners with leading retailers, operators, and e-commerce platforms to elevate brand performance through strategic collaboration, creative marketing, and digital innovation. This is a full-time, permanent Executive Assistant role offering competitive base salary, annual bonus, equity participation, and excellent benefits. The firm is known for its fast-paced, collaborative culture and its commitment to innovation, entrepreneurial thinking, and long-term career growth. This is an outstanding opportunity to join one of the most exciting and forward-thinking brand management firms in the industry during a major period of expansion. Core Responsibilities: Act as the right hand to the CEO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the executive is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced corporate environment Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Proficiency with Microsoft Office, Google Suite, and executive-level travel platforms; experience with CRM tools and document management systems is a plus What's Offered: Annual bonus Equity participation 401K with employer match Comprehensive medical, dental, and vision insurance (starting Day 1 of employment) Generous PTO and paid holidays Exceptional team culture with long-term growth opportunity

Executive Assistant - Alternative Investments - Boston, MA We are seeking a polished and detail-oriented Executive Assistant to join an elite investment management firm in Boston, MA. This role will provide high-level administrative support to multiple individuals across various departments, with responsibilities including complex calendar management, coordination of domestic and international travel, and preparation of meeting materials. The ideal candidate will have 1-2 years of administrative experience, preferably within the investment management or financial services industry, and thrive in a fast-paced, professional environment. This is a 6+month contract-to-hire position that will pay $27-33/hr (depending on experience) within a 40-hour workweek. This position is required to be onsite 4 days per week in their Boston office. Responsibilities: Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook. Coordinate complex domestic and international travel arrangements and detailed itineraries. Manage end-to-end logistics for internal and external meetings across multiple stakeholders. Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets. Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports. Support various projects, including coordination of special events and hosting external visitors. Cultivate and maintain strong, collaborative relationships with internal teams and external partners. Perform additional administrative and project-related duties as assigned. Qualifications: Bachelor's degree in Administration, Business, or related field required. 1-2 years of administrative experience within a professional services environment. Prior experience in the investment management industry is strongly preferred. Exposure to global business contexts, whether through professional or personal experience, is highly valued. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently. Demonstrated professionalism, reliability, discretion, and sound judgment. Ability to remain flexible and composed in a fast-paced environment, including managing last-minute changes. If you are interested in learning more about this opportunity, please email your resume to Olivia at *********************.

We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed. The ideal candidate will have 2+ years of administrative experience, preferably in financial services. This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote). Responsibilities: • Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively. • Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting. • Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders. • Oversee logistics for meetings and events, including room scheduling, catering, and technology setup. • Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments. • Provide additional support as needed. Qualifications: • Bachelor's degree required. • 2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred. • Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools. • Strong attention to detail and organizational skills with the ability to manage competing priorities. • Excellent communication, interpersonal, and problem-solving abilities. • Professional presence, discretion, and a collaborative mindset. • Flexible and adaptable with a positive, proactive attitude. For immediate consideration, interested and qualified candidates should send their resume to Jackson at ********************.

We are currently seeking candidates for an Executive Assistant at a global asset management co. located in Downtown, Boston, MA, 02109. The ideal candidate will have 2+ years of administrative experience in a fast-paced administrative support role in the financial services/asset management industry. This is a temporary role (est. 8+ months) and will pay between $30.00 and $33.00 per hour (based on relative work experience) within a 40-hour work week. Candidate must be very professional and able to manage time extremely well and meet numerous deadlines each day. On-site 4 days per week. Starts February 2, 2026 Responsibilities Administrative support and client service for assigned Executive/Team Global calendar management Coordinate logistics for internal and external meetings Coordinate domestic and international travel arrangements Meeting preparation including gathering and distributing materials Take meeting notes Create presentations, charts, and spreadsheets for meetings Manage filing system and expense reporting Assist in day-to-day operations Assist in projects Qualifications Bachelor's degree Minimum of 2+ years of administrative experience in fast paced administrative support role in the financial services/asset management industry (preferred) Proficient Microsoft Office skills (Word, Excel, PowerPoint, and Outlook); experience with Adobe Acrobat preferred A team player with a positive attitude Excellent communication skills, both written and oral Thoroughness, attention to detail and accuracy Ability to work independently and as part of a team For immediate consideration, interested and qualified please send an updated resume in a Word document to: ******************* Key terms: administrative assistant, office administrator, executive assistant, office manager, calendar management

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

The Legal Executive Assistant- Personal Injury (PI) is responsible for supporting and enhancing the operational effectiveness of the firm's Personal Injury department across multiple states. This role provides organizational leadership, training development, workflow oversight, and system management to ensure consistency, efficiency, and compliance in PI case handling. You will work closely with attorneys, case managers, HR, and leadership to support staff, manage metrics, and optimize Litify and related systems. Key Responsibilities Departmental Organization & Strategy Support Personal Injury departmental organization by defining and documenting roles and responsibilities. Assist in creating and maintaining individualized PI matter plans for out-of-state offices. Support the creation and structuring of PI matter teams across all states. Assist PI attorneys in all states with complex and escalated operational or case-related tasks. Training, Manuals & Standardization Create and maintain PI position manuals for case openers, case managers, and related roles. Develop PI tutorial and training videos to support onboarding and ongoing staff education. Provide out-of-state training for case managers and case openers to ensure consistent practices. Provide general guidance and operational support to both onshore and offshore case management teams. Case Management Oversight & Metrics Assist in overseeing case opener and case manager metrics for Florida operations. Conduct welcome calls and follow up on overdue tasks as needed. Monitor and follow up on overdue tasks for Texas and other out-of-state matters. Assist with identifying workflow gaps and recommending process improvements. Systems & Technology (Litify & Related Platforms) Manage Litify PI templates for all states, including creation, editing, updating, and optimization. Provide feedback and recommendations on Litify PI intakes, matters, reports, SOPs, and dashboards. Ensure consistency in system usage and adherence to firm-wide PI standards. Staffing, Communication & Coordination Schedule and coordinate all Case Management meetings. Notify HR, attorneys, and leadership of any known or emerging staff issues. Ensure new PI hires located in Florida are properly onboarded and set up, including: Litify access Nelvin access HR systems Phone and communication tools Qualifications Required 4 or more years of experience in law firm administration, PI operations, or legal case management. Strong understanding of Personal Injury workflows and multi-state case handling. Experience working with legal case management systems (Litify preferred). Excellent organizational, communication, and follow-up skills. Ability to manage multiple priorities and support teams across different jurisdictions. Preferred Prior experience in training development or instructional design. Experience working with offshore legal support teams. Familiarity with legal metrics, reporting, and performance dashboards. Skills & Competencies Strong leadership and cross-functional collaboration skills Process improvement and documentation expertise High attention to detail and consistency Technical proficiency in legal systems and reporting tools Professional judgment and discretion when handling staff and operational issues Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law. Contact information Jessica Prado