Office Manager jobs at Catholic Health East - 400 jobs

The Office Coordinator provides administrative support by performing various clerical, administrative, and assistant responsibilities. This position relies on program knowledge to assist team member needs, performs a variety of tasks, relies on personal judgment and is able to work independently. This position ensures office operations run smoothly and efficiently. This position collaborates with management on staff schedules, office policies and procedures, supplies, workflow and projects. Performs a variety of administrative functions and assistance for the department. Performs administrative duties for the office to include, but not limited to, reception, copying, faxing, mailing, and filing. Maintains electronic or paper files. Responds to calls and visits from team members, contingent workers, other visitors including the public at large; determines the urgency of the situation. Acts as receptionist to visitors, receives and routes mail. Coordinates schedules and organizes activities such as meetings, and department activities for all members of the department. Initiates and maintains department files of case records, correspondence, reports and resources. Deals discreetly with sensitive confidential information contained in minutes, letters, reports, and other documents. Initiates and develops special projects including department/director presentations, workshops and mass mailings. Oversees office management and maintenance for the department. Anticipates maintenance, equipment, and supply needs. Minimum Education * High School Diploma or Equivalent Required Minimum Work Experience * 1-3 years Office Coordinator, Secretary or Receptionist experience Required Required Skills, Knowledge and Abilities Knowledge of medical terminology and records management. Knowledge of basic computer skills. Ability to deal appropriately with confidential information. Able to function effectively with frequent interruptions. Must have excellent written and oral communication skills.

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for. Overview Sage Dental is seeking a Traveling Orthodontic Dental Office Manager to join our team in North Tampa Region! If you have experience as an Office Manager in a group dental practice or if you have been an Office Manager in a busy, multi-dentist practice, this may be the position for you! Sage Dental offers you: Competitive base pay - PLUS BONUSES! Monthly paid travel stipend Growth opportunity Benefits such as: Health & Dental Insurance, Paid Holidays and Paid time off, 401K and more! Responsibilities Demonstrate strong leadership and team building skills Effectively implement directives, policies, and procedures Maintain efficient operation of the office to achieve performance goals Effectively coach and resolve staff and patient issues Qualifications Proven track record of providing excellent customer service to all patients and visitors A minimum of two years of experience managing a fast paced dental office Knowledge of dental insurance plans Ability to travel 2026-8402

Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for. Overview Sage Dental is seeking a Pediatric Dental Office Manager to join our team in Orlando, FL! If you have experience as a Pediatric Dental Office Manager in a group dental practice or if you have been an Office Manager in a busy, multi-dentist practice, this may be the position for you! Sage Dental offers you: Competitive base pay - PLUS BONUSES! Growth opportunity Benefits such as: Health & Dental Insurance, Paid Holidays and Paid time off, 401K and more! Responsibilities Demonstrate strong leadership and team building skills Effectively implement directives, policies, and procedures Maintain efficient operation of the office to achieve performance goals Effectively coach and resolve staff and patient issues Qualifications Proven track record of providing excellent customer service to all patients and visitors A minimum of two years of experience managing a fast paced pediatric dental office Knowledge of dental insurance plans Bilingual English/Spanish 2026-8378

We are seeking an experienced Office Manager to join our dental office located in Sarasota. The ideal candidate will be responsible for managing the day-to-day operations of the office, ensuring a smooth and efficient workflow, and providing excellent customer service to our patients. (S)he will exemplify our company values: Teamwork Transparency Empowerment Accountability Respect Honesty Dental Office Manager Responsibilities: Manage the front desk and reception area, including greeting patients, answering phones, and scheduling appointments Oversee patient records and ensure they are accurate and up-to-date Manage office inventory and order supplies as needed Ensure compliance with all office policies and procedures, as well as state and federal regulations Manage office finances, including billing and collections Supervise and train office staff as needed Maintain a clean and organized office environment We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. We strive to provide work/life balance to our employees and foster an environment of belonging, inclusion, and FUN. If you are a motivated and experienced Office Manager looking for a new challenge, we encourage you to apply for this exciting opportunity! Requirements 2+ years management experience in the dental field 2+ years dental insurance experience

Join Our Dynamic Team as a Dental Office Manager! Are you ready to take the lead in an exciting and rewarding role? We're looking for a passionate, experienced Dental Office Manager to help us create a smooth, efficient, and welcoming environment for our patients and team in Sarasota, Florida. This is an incredible opportunity to join a close-knit, dedicated team that thrives on teamwork, transparency, empowerment, and respect. As the Dental Office Manager, you will play a pivotal role in the heart of our practice, making sure everything runs smoothly, patients feel cared for, and our office operates like a well-oiled machine. If you're ready to inspire and lead with honesty, accountability, and a commitment to excellence, we want to hear from you! What You'll Do: Be the Face of Our Practice: Lead the front desk team, greeting patients with a smile, managing appointments, and ensuring a seamless experience. Keep Things Organized: Maintain accurate patient records and ensure everything is up-to-date, so our team can provide the best care possible. Manage Office Flow: Oversee inventory, order supplies, and ensure our office is stocked and running efficiently. Ensure Compliance: Keep our practice aligned with state and federal regulations, ensuring the highest standards of care and safety. Handle Finances with Precision: Oversee billing, collections, and office finances to keep our practice financially healthy. Lead with Passion: Supervise, train, and motivate a talented team of professionals who are dedicated to providing the best patient care. Foster a Positive Environment: Ensure our office is not just organized, but a fun and inspiring place to work every day. Why You'll Love Working With Us: Competitive Pay & Benefits: Enjoy a competitive salary and a generous benefits package. Professional Growth: We're committed to your personal and professional development-there's always room to grow! Work/Life Balance: We value your well-being and offer flexibility to help you maintain balance. Inclusive, FUN Culture: We work hard, but we also know how to have fun, celebrate wins, and build a workplace where everyone feels valued. If you're a proactive, solution-oriented Office Manager with a knack for leadership and a passion for making a difference, we'd love for you to bring your expertise to our thriving dental practice. Apply now to embark on a fulfilling career that will challenge and reward you every step of the way! Ready to make an impact? Apply today and join a team that values YOU! Requirements 1-2 years management experience in the dental field 1-2 years dental insurance experience

*** Sage Dental is seeking a Dental Office Manager to join our team in Lake Park! Sage Dental is the leading Dental Support Organization (DSO) in the Southeast, and we are continuing to grow! At Sage, people are at the core of everything we do. We are looking for dynamic and talented professionals who fit our culture of innovative technology, constant learning, and patient-centric care to join our team. If you are ready to take the next step in your career and want a position with excellent earning potential with a stable, growing company, Sage Dental has what you are looking for. Overview If you have experience as an Office Manager in a group dental practice or if you have been an Office Manager in a busy, multi-dentist practice, this may be the position for you! Sage Dental offers you: $3,000 SIGN-ON BONUS Competitive base pay - PLUS BONUSES! Growth opportunity Benefits such as: Health & Dental Insurance, Paid Holidays and Paid time off, 401K and more! Responsibilities Demonstrate strong leadership and team building skills Effectively implement directives, policies, and procedures Maintain efficient operation of the office to achieve performance goals Effectively coach and resolve staff and patient issues Qualifications Proven track record of providing excellent customer service to all patients and visitors A minimum of two years of experience managing a fast paced dental office Knowledge of dental insurance plans 2025-8248 #LI-JM1

**JOB PURPOSE:** The Office Manager is responsible for overseeing the daily operations of the dental office, supporting the doctor and staff in delivering the best possible patient care. **ESSENTIAL FUNCTIONS:** + Ensures fundamental systems and protocols are in place within the supported dental office, allowing the doctor to focus on dentistry. + Assist in dental team development, build positive relationships with the dentist and dental team members, manage schedules to meet daily dentistry goals. + Assume a leadership role in motivating office team members and proactively seek ways to improve the dental practice. + Manage all front and back-office tasks, including daily operations of the dental office, managing both employee and patient relations, performance management, and achieving operational goals. + Achieve revenue goals by overseeing patient scheduling, staff productivity, and treatment planning coordination. + Works with the Doctor and patient to ensure the patient completes the Doctor prescribed treatment plan; uncovers and removes the patient's barriers for completing treatment; alerts the Doctor when the patient has clinical questions; educates the patient regarding insurance benefits and affordable payment options including third-party patient financing + Other duties as assigned **Educational Requirements:** + High school diploma **GENERAL KNOWLEDGE, SKILLS & ABILITIES:** + Strong interpersonal, leadership, management, and relationship-building skills + Superior written and verbal communication skills + Familiarity with dental office procedures and terminology is helpful + Strong computer skills and the ability to learn new programs + Strong marketing background + Competitive spirit with an entrepreneurial mindset to exceed goals + Proven and successful treatment planning case acceptance & closing rates increasing production growth preferred **Job Details** **Pay Type** **Salary** **Hiring Min Rate** **55,000 USD** **Hiring Max Rate** **63,000 USD** **Job Category** **Practice Staff**

We are seeking an experienced Office Manager to join our dental office located in Bradenton. The ideal candidate will be responsible for managing the day-to-day operations of the office, ensuring a smooth and efficient workflow, and providing excellent customer service to our patients. (S)he will exemplify our company values: Teamwork Transparency Empowerment Accountability Respect Honesty Dental Office Manager Responsibilities: Manage the front desk and reception area, including greeting patients, answering phones, and scheduling appointments Oversee patient records and ensure they are accurate and up-to-date Manage office inventory and order supplies as needed Ensure compliance with all office policies and procedures, as well as state and federal regulations Manage office finances, including billing and collections Supervise and train office staff as needed Maintain a clean and organized office environment We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. We strive to provide work/life balance to our employees and foster an environment of belonging, inclusion, and FUN. If you are a motivated and experienced Office Manager looking for a new challenge, we encourage you to apply for this exciting opportunity! Requirements 2+ years management experience in the dental field 2+ years dental insurance experience

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Monday through Friday 8am-5pm Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $50,000 - $60,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Monday through Friday Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $50,000 - $60,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

Job DescriptionClinical Office Manager - Dental Community Health Northwest Florida is seeking an experienced Clinical Office Manager - Dental to oversee daily operations across our dental sites. This role ensures a smooth, patient-focused environment by leading front office operations, supporting patient access, managing staff, and ensuring adherence to organizational policies and regulatory standards. The Clinical Office Manager will supervise dental front office staff, coordinate scheduling, oversee billing and insurance verification processes, support providers, and foster positive patient relations. Responsibilities also include staff training, performance management, maintaining accurate records, collaborating with Revenue Cycle Management and HR, and driving operational efficiency. Minimum Requirements: 2 years supervisory experience in a dental office 2 years supervising 5+ staff Knowledge of dental terminology, coding, and billing Intermediate Microsoft Office skills Experience with Electronic Medical Records Preferred: Bachelor's degree in Health Services Administration, Business, or related field 4 years dental office management experience 4 years personnel management experience Join us in supporting our Mission, Vision, and Values while leading a team dedicated to exceptional dental care.

We are looking for an Office Manager with strong Treatment Coordinating skills to join our team long term, in our practice. Great customer service, positive attitude, presents well, dental knowledge, and team building skills is a must . Five year Experience as a Dental Manager is required! Insurance experience required with HMO and PPO Experience must be verified with previous Employers and References Experience with multiple locations as well as multiple Doctors is a plus as we do have multiple locations Compensation based on experience and personality. We are an established modern practice that delivers exceptional, high quality general dentistry for the entire family. This is a full time position, 5 days a week. We are a busy and fast paced practice with a wonderful team! Please submit a resume with a quick cover letter explaining what sets you apart and why you would be a great candidate. We look forward to hearing from you! • Paid Holidays. • Paid Time Off. • Strong Dental and Orthodontic Benefits for team members and immediate family members. Job Type: Full-time Pay: based on experience Job Type: Full-time Job Type: Full-time Salary: Discussed in interview Qualifications Responsibilities: Answer the phone and speak to people in a friendly and efficient manner. Answer basic mathematical questions and look up information in a database. Answer questions regarding business hours, location, appointment scheduling and rescheduling, and payments. Take detailed messages for callers. Be able to use office equipment such as phones, fax machines, copiers, and computer systems. Ability to fill and keep the schedule filled Make sure the dental schedule is optimized Call backs for Hygiene and Dental treatment to keep schedule busy Treatment coordination skills to keep schedule filled Insurance knowledge Ability to post claims Knowledge of ledgers Responsible

In this role, you'll support our mission of Smiles For Everyone by overseeing daily operations, fostering a positive patient experience, and supporting the success of the team. Schedule (days/hours) Mon, Tues, Wed 8am-5pm Thurs 11am-7pm Fri 8am-4pm Responsibilities * Overseeing patient scheduling, managing collections and receivables, getting supplies and navigating other operational expenses * Keeping an eye on staff productivity and supporting the team where necessary * Managing staff trainings on patient care, equipment monitoring, maintenance duties and compliance Qualifications * At least one year of experience as an office manager in a Dental office * Experience leading a team * Knowledge of dental terminology Compensation $50,000 - $60,000 per year About Us Benefits are determined by employment status/hours worked and include paid time off ("PTO"), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan. Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone! Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices. This role is associated with the affiliated dental office listed at the top of the job posting on our career site. Smile Brands Inc. and all Affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to providing an inclusive workplace for all employees. We are proud to be an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws. If you would like to request an accommodation due to a disability, please contact us at ***********************

Duties and Responsibilities * Hire, train and manage performance of office team members. * Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage. * Explain treatment plans and payment options to patients. * Review and train on Accounts Receivables (collection percentage). * Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office. * Ensure office is secure at all times as assigned key holder. * Train on and review patient financing/credit (volume number and accuracy) with team. * Train team and ensure effective customer service skills via the telephone and in person. * Train and hold team accountable for building a productive office schedule. * Must meet and manage to minimum monthly performance goals as outlined by Regional Management. * Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data). * Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner. * Train staff or arrange training, as needed. * Assure timeliness and accuracy of paperwork. * Review and approve payroll (accuracy, control overtime) for office. * Oversight of supplies and inventory for the office and assure cost effectiveness. * Retention of staff and patients (turnover number). * Assure safety - workers compensation (reported timely and accurate and investigation post-accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges. * Complete Monthly Check List (completed and assurance all areas are up to date.) * Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.) * Travel to various locations based upon practice need. * All other duties and responsibilities as assigned. Additional Responsibilities * Positive attitude (motivation, team player). * Appearance (professional, clean, neat, meets company standards). * Knowledge of insurance processes. * Professionalism and leadership.

Duties and Responsibilities * Hire, train and manage performance of office team members. * Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage. * Explain treatment plans and payment options to patients. * Review and train on Accounts Receivables (collection percentage). * Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office. * Ensure office is secure at all times as assigned key holder. * Train on and review patient financing/credit (volume number and accuracy) with team. * Train team and ensure effective customer service skills via the telephone and in person. * Train and hold team accountable for building a productive office schedule. * Must meet and manage to minimum monthly performance goals as outlined by Regional Management. * Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data). * Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner. * Train staff or arrange training, as needed. * Assure timeliness and accuracy of paperwork. * Review and approve payroll (accuracy, control overtime) for office. * Oversight of supplies and inventory for the office and assure cost effectiveness. * Retention of staff and patients (turnover number). * Assure safety - workers compensation (reported timely and accurate and investigation post-accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges. * Complete Monthly Check List (completed and assurance all areas are up to date.) * Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.) * Travel to various locations based upon practice need. * All other duties and responsibilities as assigned. Additional Responsibilities * Positive attitude (motivation, team player). * Appearance (professional, clean, neat, meets company standards). * Knowledge of insurance processes. * Professionalism and leadership.

Transform Lives - Lead Change - Join Project Hospitality Are you passionate about addressing behavioral health needs on Staten Island? Project Hospitality, the largest not-for-profit on Staten Island, is seeking a dynamic Office Manager to join PREP, our OASAS 820 residential treatment program. In this critical role, you'll provide administrative oversight facilities management of the program reporting directly to the Clinical Director. You'll become a valuable part of the innovative and welcoming residential treatment environment we seek to provide for our clients. This role offers the chance to leave a lasting impact on the lives of individuals by helping them find stability, dignity and hope when they need it most. We're looking for someone who can: Work in a fast paced and dynamic environment Utilize their excellent interpersonal skills to ensure that all of our clients are treated with warmth and respect Use their excellent communication skills not only with our clients and other visitors to the clinics but also with our diverse treatment team Utilize their technological skills as they use varied computer systems, phone systems and our security system Multitask without becoming overwhelmed What we'll expect you to do: Answer incoming calls to the program Update insurance authorizations in client electronic health records. Monitor mail, program referrals and incoming faxes. Distribute the documents to the appropriate staff and clients. Meet with clients to screen for entitlements, submit applications and follow-up with HRA Responsible for ordering and maintaining inventory of all office and program supplies, including medical supplies as required by the medical staff Promptly and correctly submit purchase orders and check requisitions to Director for approval Conduct, track and log monthly fire drills to ensure compliance with executing egress and ensure fire extinguishers are serviced according to expiration dates Notify Clinical Director and/or Area Director of administrative/facilities issues requiring a prompt response Demonstrate flexibility and reliability with staff regarding lunch/break coverage Oversee maintenance of office equipment and applicable service contracts Demonstrate professional interactions with staff, vendors, auditors and clients In the absence of the Facilities/Food Coordinator, serve as a back-up to ensure food is prepared and distributed, accordingly. Order food supplies as needed. Daily monitoring of the facility to ensure point(s) of egress are clear, hallways are free from egress obstruction and ensure all facility repairs are immediately addressed Communicate with housekeeping to ensure infection control cleanliness of all areas of the facility Additional Benefits you'll receive: Generous PTO starting at 3 weeks' Vacation plus paid Holidays, NYS Paid Sick Time and Personal Days 403 B; with annual discretionary agency-funded bonus Medical Benefits (Dental, Vision, General Health, Behavioral Health, FSA: Health, Dependent care, and Transit) Access to unique membership-based training and continuing education credits Tuition reimbursement Employee Assistance (EAP) Voluntary Life insurance (Agency and Employee sponsored), Short Term and Long Term Disability Are YOU Ready to Join a Mission-Driven Team? Qualifications The credentials and experience we require: High School Diploma or GED, some college preferred. Related clerical/secretarial experience needed. Computer skills such as proficiency with Microsoft Word, Excel, and Google Workspace are required Must be able to navigate and work within an Electronic Health Records system (EHR) Must have the ability to establish workload priorities and balance diverse projects Must have exceptional oral and written communication skills pertaining to individuals and groups regarding complex and sensitive issues and/or regulations Possess or obtain food handler's license Physical abilities to perform the essential job function is needed

Transform Lives - Lead Change - Join Project Hospitality Are you passionate about addressing homelessness in New York City? Project Hospitality, the largest not-for-profit on Staten Island, is seeking a dynamic Office Manager to join Hospitality House, our Department of Homeless Service Family shelter. In this critical role, you'll be a key administrative leader who aids in the smooth and efficient daily operations of the family shelter. This role supports shelter staff, manages office systems, coordinates administrative functions and helps maintain compliance with agency policies and funder requirements. You'll become a valuable part of the innovative and welcoming environment we seek to provide for the families we serve. This role offers the chance to leave a lasting impact on the lives of individuals by helping them find stability, dignity and hope when they need it most. We're looking for someone who can: Thrive in a fast-paced, mission-driven environment Utilize their excellent interpersonal skills to ensure that all our families are treated with warmth, compassion and respect Use their excellent communication skills not only with our families and other visitors to the shelter but also with our diverse team Utilize their technological skills as they use varied computer systems, phone systems and our security system Multitask without becoming overwhelmed What we'll expect you to do: Manage tasks, client intakes, phone coverage and mail distribution Maintain inventory and ordering of office and program supplies Assist in budget tracking and processing of invoices Maintain confidential client records and staff files in accordance with regulatory standards Support staff scheduling and internal communications Assist in preparing reports and documentation for audits, funders and leadership Provide administrative support for meetings, trainings and events Serve as liaison with vendors, contractors, and external agencies as needed Support onboarding of new staff with office setup, technology coordination and access credentials Promote a welcoming, trauma-informed and culturally responsive environment for families and staff Additional Benefits you'll receive: Generous PTO starting at 3 weeks' Vacation plus paid Holidays, NYS Paid Sick Time and Personal Days 403 B; with annual discretionary agency-funded bonus Medical Benefits (Dental, Vision, General Health, Behavioral Health, FSA: Health, Dependent care, and Transit) Access to unique membership-based training and continuing education credits Tuition reimbursement Employee Assistance (EAP) Voluntary Life insurance (Agency and Employee sponsored), Short Term and Long Term Disability Are YOU Ready to Join a Mission-Driven Team? Qualifications The credentials and experience we require: High School diploma or GED required; Associate's or Bachelor's degree preferred Minimum 2-3 years of office management, administrative support or related experience (preferably in a nonprofit or social services setting) Strong organizational, communication, and multitasking skills Proficiency in Microsoft Office Suite and Google Workspace; experience with database systems is a plus Driver's License required Ability to maintain confidentiality and professional boundaries Comfortable working in a diverse, team-oriented and crisis-responsive environment Bilingual skills are a plus Must have the ability to establish workload priorities and balance diverse projects Must have exceptional oral and written communication skills pertaining to individuals and groups regarding complex and sensitive issues and/or regulations

Provides support for program activities and assists with various resident-related functions in the facility. Provides administrative support staff as needed. Maintain an active resident caseload roster. Ensure all resident and program supplies are in stock and reorders are made as needed. Conducts the on-site banking system for residents and secures valuables according to protocol. Maintains records of attendance regarding residents' activities and distributes to appropriate staff when necessary, and utilizes attendance records/statistics to prepare appropriate reports. writes, transcribes, maintains, and distributes minutes of meetings. Maintains the appointment calendar for the Program Director. Maintains and monitors petty cash for the program. Responsible for ordering and maintaining inventory of all office supplies. Has the primary responsibility to produce check requisition orders for all site bills. Assist with the preparation of monthly reports to DHS and other reports as necessary. Qualifications A High School Diploma or equivalent and related clerical experience. Computer Skills, such as proficiency with Microsoft Word and Excel, are required. Needs the ability to establish workload priorities and balance diverse projects. Must have exceptional oral and written communication skills.

Job Purpose: This position is responsible for building and maintaining a successful practice through communication to the team and managing goals and expectations. The Office Manager generates accountability, authority and responsibility with their team and provides support, communication, and guidance to increase the team's performance. This role may float between offices to provide coverage and may manage an office that is not fully staffed. Duties and Responsibilities: * Hire, train and manage performance of office team members. * Reside as the expert on basic job knowledge such as filing insurance claims, cash management, office software, insurance verification and insurance linkage. * Explain treatment plans and payment options to patients. * Review and train on Accounts Receivables (collection percentage). * Ensure daily deposits are completed on time with accuracy and maintain control of petty cash for the office. * Ensure office is secure at all times as assigned key holder. * Travel between offices as required to provide coverage when other office managers are unavailable or provide coverage in offices without a permanent provider. * Train on and review patient financing/credit (volume number and accuracy) with team. * Train team and ensure effective customer service skills via the telephone and in person. * Train and hold team accountable for building a productive office schedule. * Must meet and manage to minimum monthly performance goals as outlined by Regional Management. * Effective communication ensuring cooperation between the front office and back office (including reading and responding to email, filtering down newsletters, policy updates, correspondence, training, meeting and webinar information and appropriate data). * Respond to both general dentistry and specialty patients and patient complaints in a timely and professional manner. * Train staff or arrange training, as needed. * Assure timeliness and accuracy of paperwork. * Review and approve payroll (accuracy, control overtime) for office. * Oversight of supplies and inventory for the office and assure cost effectiveness. * Retention of staff and patients (turnover number). * Assure safety - workers compensation (reported timely and accurate and investigation post- accident is completed), ensure staff completes annual OSHA Blood borne pathogen training online in company's Learning Portal, assure MSDS sheets for each location are accurate and on site, track, exchange and review office radiation badges. * Complete Monthly Check List (completed and assurance all areas are up to date.) * Provide effective communication and act as liaison between corporate and office staff (changes, procedures, postings, etc.) * All other duties and responsibilities as assigned. Additional Responsibilities: * Positive attitude (motivation, team player). * Appearance (professional, clean, neat, meets company standards). * Knowledge of insurance processes. * Professionalism and leadership.