Program Assistant jobs at Dexis Consulting Group - 344 jobs

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Greet visitors, handles incoming calls and performs general administrative duties. May also assist other administrative staff with overflow work, including word processing, data entry and internet research tasks. Takes messages for department personnel. Provides callers with company information as needed. May also assist with other clerical duties such as mail sorting and overnight packages. Professional customer-service approach is expected. Excellent verbal and written communication skills are required. Qualifications Entry-mid level experience Can-do attitude Approachable and customer service oriented Detail oriented Strong ability to multi-task Responsible and able to work independently

Training on the 1st shift (6:45 a.m. - 3:30 p.m.) for 4 weeks Then they will be assigned to the 2nd shift (3 p.m. - 11:45 p.m.) or the 3rd shift (10:30 p.m.- 7:15 p.m.) depending on availability Job Purpose Keep assigned lines supplied with bulk products and components. Perform various filling and packaging operations. Major Accountabilities • Supplies production line with product and packaging components as required. • Loads and unloads components or product onto or from pallets, trays, racks, shelves and machines manually. • Load components on machines and monitors operations to detect malfunctions. • Attaches pumps and hoses into hopper connections as required. • Assures all perimeter shippers are labeled prior to leaving the production floor. • Scrapes hoppers, assures hoppers stay filled during production run. • Assist with cleaning equipment as needed for efficient and proper line clearance. • Transfers materials and/or products to or from storage or work sites to designated area by manual or power floor jack, dolly or other device. • Assemble shippers, removes trash, product waste from packaging area. • Cleans and sanitizes work areas using broom, wipes, mop, or cleaning machine, (i.e. gowning area, packaging floor perimeter and fill rooms). • Weighs or counts product for disposal, documents weight and disposes accordingly. • Contributes to the team by supporting other lines and roles as necessary to maintain operational efficiency. • Maintain effective communication between shifts. • Perform Packaging Pharma Operator duties as necessary. • Maintains supply of PPE (i.e. gloves, sleeves, dust masks) isopropyl alcohol (IPA) and wipes on packaging lines. • Work with equipment such as ladders, manual floor jack, dollies, and be able to service multiple packaging lines simultaneously. • Alerts Supervision, Mechanics and Quality personnel of safety, quality and equipment performance problems when they occur. • Adheres to all applicable procedures, cGMP's, company policies, and all other quality or regulatory requirements (OSHA, DEA, FDA, EMEA, ANVISA, HS&E, etc.). • Ensures all work is performed in a safe, effective manner, and in compliance with the appropriate industry and regulatory (FDA, DEA, OSHA) standards, and Departmental, Plant, and Corporate quality and safety Behaviors. Note: This position may require the labeling, packaging or movement of hazardous (flammable, corrosive, toxic, etc.) waste within the facility. If so, this employee must be trained under OSHA's HAZWOPER standard, 29 CFR 1910.120 as an 8-Hour first responder, 24-Hour incident commander, or a 40-Hour incident commander. In lieu of HAZWOPER training, the employee will receive training on the requirements of the Resource Conservation and Recovery Act pursuant to 40 CFR 265.16. All employees that have received the above-mentioned training upon hire will receive annual refresher training that covers the OSHA HAZWOPER standard and the requirements of RCRA. Key Performance Indicators • Solid English reading/comprehension written and verbal communication skills required to understand and communicate to others detailed cGMPs, SOP's, FI's, and production equipment cleaning instructions. • Basic mathematical skills and ability to work with numbers to accurately count components, waste and finished goods products. • Support and implement safety initiatives, wearing all personal protective equipment (PPE), and displaying safe work performance according to company standards. • Perform key roles in a manner that motivates personnel, promotes teamwork, is respectful of others while remaining aligned with company's behaviour expectations. • Takes initiative and works autonomously to meet production requirements. • Continues to develop and learn new skills, which will allow for further advancement within the organization. Ideal Background High School Diploma or GED. Associates Degree preferred. Equivalent experience can be considered in lieu of HS Diploma Minimum of one year production experience Experience: • Ability to lift 50 lbs. and maintain a high level of physical activity

Our client; a 167 year old social justice organization dedicated to a mission set on eliminating racism, empowering women, and promoting peace, justice, and freedom and dignity for all is in need of Assistant Program Managers in Brooklyn and Manhattan sites. Position Summary: The Assistant Program Manager provides site-based leadership to the organization's school-based OST program to support positive youth development and outcomes; meet the needs of families and the school community; and further the organization's mission to eliminate racism and empower women and girls. Our client is specifically looking for candidates with demonstrated experience in DYCD and DOH compliance and regulatory requirements, as well as a strong background in supervising young professionals. This is a part-time position. The hours for this position will fluctuate depending on the needs of the school, general hours of operation can range anywhere from 1:00 pm - 7:00pm (about 25 hours a week). The Assistant Program Manager role requires occasional travel across New York City. This is a position with the potential to go temp to hire. Positions Responsibilities: Cover for staff absences by working directly with groups of students Ensure that line staff provide adequate supervision to program participants In the absence of the Director provide direct supervision and coaching to staff Support Program Director in the delivery of curricula and other aspects of high-quality activities Support Teaching Artist with the delivery and facilitation of high-quality programming Oversee the planning and delivery of engaging family engagement events Cultivate relationships with school principal, teachers, building staff, and families and be able to communicate and maintain relationships, through telephone, various telecommunicating platforms, through mail, etc. Draft regular communications for program stakeholders Maintain records needed for program administration, including daily student attendance, sign in/out sheets, staff training trackers Support program schedule development, staff attendance management, and other program structures With the Program Director, monitor compliance with SACC licensing, funder requirements and other government background compliance with staff Maintain DYCD Connect database by inputting attendance weekly Running attendance reports ensuring that ADA and ROP are met and maintained Maintain DOHMH Staff binder/files Upload Accounts Payable Invoices to the portal Requirements and Qualifications: Have knowledge on how to operate Zoom and other telecommuting platforms Experience utilizing Microsoft office suite products (Outlook, Word, Excel, PowerPoint) Related college-level coursework or School-Age Child Care credential 2+ years working in OST programs or other education/youth programs Knowledge of anti-racism and gender equity principles and practice Familiarity with NYC public schools and/or NYC DYCD programs Excellent interpersonal, verbal and written communication skills Strong organizational skills and analytical ability Bilingual (Spanish/English) a bonus Strong work ethic and professional values Commitment to promoting the organization's social justice mission and educational and youth development philosophy COMPANY OVERVIEW This job is presented to you by TemPositions Office, a division of the TemPositions Group of Companies. Enjoy exceptional compensation, benefits, and a wealth of opportunities in all office related position. To learn more about employment opportunities, visit our website at ********************* We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.

Title : Administrative Assitant Hourly Pay : $35/hr Duration : 6-12 Months NEED : SAP or Concur (expesne management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Ayco Executive Wealth Central Operations Team Administrative Professional ABOUT THIS JOB: Ayco Executive Wealth helps clients achieve their personal financial goals through education and implementation across key financial disciplines, including employee benefits, tax planning and investments. We are looking for an administrative professional to join our fast-paced, team environment. Duties Provide administrative support to multiple advisor teams including: •Preparation, review and editing of confidential correspondence •Document scanning, management and archiving across multiple systems •Preparation of travel expense and billing allocation reports •Preparation and handling of time-sensitive quarterly client tax payments •Miscellaneous administrative projects as needed Skills Required •Strong technology skills including working knowledge of Microsoft Word, Excel, and Outlook •Ability to work in a fast-paced environment and think clearly under pressure •Excellent communication skills; team focused •Extremely organized and detail-oriented Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Our client is a well-known and modern educational institution in NYC. They are seeking an Administrative Assistant to support the Events team on a temporary basis. The position is fully on site in Midtown Manhattan. Job Details Provide general administrative support Assist with event planning and coordination Answer phones, screen calls, and monitor email inbox Manage calendars and meeting schedules Coordinate meeting details, including preparing materials Manage projects, priorities, and requests, while ensuring timely completion Pay Rate: $28-31 per hour, based on experience Skills and Qualifications Bachelor's degree preferred 2+ years' Administrative experience in an office environment Precise and detail-oriented, with unparalleled organizational skills Must be proficient in Google Workspace Tech savvy and able to learn new software Excellent verbal and written communication skills Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

- Manage calendars, schedule meetings, and coordinate travel for executives and team members. - Prepare and review financial documents, reports, and presentations with accuracy and confidentiality. - Handle incoming calls, emails, and client inquiries professionally. - Maintain organized filing systems for sensitive financial and regulatory documents. - Develop and maintain a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. - Assist with expense tracking, invoice processing, and budget monitoring processing invoices for payment in adherence with documented processes and guidelines and vendor agreements. - Support compliance activities by ensuring proper documentation and adherence to company policies. - Coordinate internal and external meetings, including logistics and materials. - Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. - Provide administrative support for audits and regulatory reviews. - Perform other duties as required to support the finance team. Must Have Requirements: - 2-3 years previous Executive Assistant or Admin experience - Adaptable. Multi-tasker - Proficiency in MS Office applications (PowerPoint, Excel, Word, Outlook, Teams etc.) - Strong organizational and time-management skills. - Excellent written and verbal communication abilities. - Ability to handle confidential financial information with discretion. - Detail-oriented with strong problem-solving skills. Nice To Haves: - Familiarity with financial systems and compliance processes. - Experience supporting senior leadership in a regulated industry. - Ability to work independently and manage multiple priorities. - Positive and professional demeanor.

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Provide calendar management for a key executive within the organization while maintaining and prioritizing follow-ups Coordinate meetings/calls across multiple time zones Travel arrangements, inclusive of booking flights, hotels, and ground transportation, and identifying and securing meeting locations Support general administrative operations by organizing and scanning documents and performing daily administrative activities Preparation of internal and client-facing materials, such as pitch decks, customized documents, and spreadsheets Information input within the database, with strong attention to detail as to maintain accuracy Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

We are seeking a detail-oriented and proactive Marketing & Administrative Assistant to support our client's marketing operations and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and is passionate about organizational excellence. The ideal candidate has strong administrative skills including Microsoft Excel and Word (mail merge, formatting, etc.) This role is 2 days a week in office and 3 days remote and offers a competitive base compensation and benefits package. Key Responsibilities: Oversee production of promotional items and print materials Manage the organization's online store and maintain inventory Organize and manage digital assets, files, photos, and marketing collateral Coordinate logistics for delivery of marketing materials to regional offices and events, including shipping and tracking Serve as liaison with Accounts Payable; process and file vendor invoices Update records in response to returned direct mail Provide administrative support to the Chief Marketing Officer, including calendar management, travel arrangements, and meeting logistics Qualifications: Bachelor's degree in communications, marketing, English, journalism, or related field preferred 3-5 years of experience in administrative support roles Skills: Excellent written and verbal communication skills Strong computer proficiency (Microsoft Office, Internet); familiarity with WordPress, Adobe Creative Suite, Canva, and media management tools is a plus Basic graphic design skills preferred Tech-savvy and quick to learn new software Experience with project management platforms (e.g., Asana) is a plus Exceptional organizational and time management abilities Strong interpersonal skills and a customer service mindset Dependable, diplomatic, and able to work both independently and as part of a team “Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements”

We invite you to review our current business services professionals openings to learn about the opportunities available across the firm. About Us Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world's major financial centers. The Opportunity We are seeking a Specialist, Client Programs and Events to join the firm. Within this position, you will be responsible for the comprehensive planning, coordination, and execution of client-facing events that support the Firm's business development and marketing objectives. These events include CLE seminars and webinars, receptions, dinners, and other high-profile functions. Reporting to the Assistant Director of Client Programs and Events, the Specialist works as part of the global events team and collaborates closely with business development team, practice groups, partners and other administrative departments to ensure the seamless delivery of events of all sizes. This position will be based in our New York office and has a hybrid in-office/remote working schedule. Please note that the firm will not sponsor applicants for work visas for this position. Handles the planning, coordination and execution of client-facing events, including CLE programs, seminars, webinars, and special events such as dinners, receptions and other interactive client engagement events. Ensures all event details are executed to the highest standard, reflecting the Firm's brand and client service values. Collaborates closely with the Business Development teams, practice groups, and partners to align event strategies with practice-specific and Firmwide goals. Works as a collaborative member of the global client events team, supporting events in other offices as needed. Partners with Business Development teams to identify target audiences and support BD initiatives to maximize ROI. Ensures compliance with MCLE accreditation standards across relevant jurisdictions for CLE and educational programming. Builds and helps maintain accurate invitation and attendee lists in the firm's CRM, ensuring data integrity. Tracks event-related activities in Firm databases, aggregate and analyze data for reporting, and provide post-event analysis and recommendations for improvement. Researches and maintains up-to-date intelligence on venues, restaurants and vendors. Coordinates logistics such as catering, audio-visual requirements, and on-site or virtual event support. Handles contract review and negotiations. Develops detailed cost estimates for a variety of event types, leveraging market knowledge to ensure accuracy and value; monitors and maintains event budgets throughout the planning and execution process. Presents event concepts and recommendations to stakeholders, tailoring proposals to event objectives and suggesting enhancements to create exceptional client experiences. Manages Firm resources responsibly and in accordance with policies and procedures. Stays informed of industry trends, competitor activities, and emerging event technologies to support innovative and effective event delivery. Contributes ideas for process improvements and best practices within the events team. Demonstrates exceptional interpersonal, written, and verbal communication skills to facilitate effective work relationships. Supports the professional development of colleagues by sharing knowledge and best practices. Maintains composure and problem-solving skills when unexpected challenges arise during events. Performs other related duties as assigned to support the Firm's business development and marketing initiatives. Qualifications Proficient in relevant Firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems Strong interpersonal and communication skills, with the ability to synthesize and convey information effectively in writing and verbally Demonstrates exceptional close attention to detail Solution-oriented, excellent analytical, troubleshooting, organizational, and planning skills Ability to handle multiple projects and shifting priorities Ability to handle sensitive matters and maintain confidentiality Ability to organize and prioritize work Ability to work well in a demanding and fast-paced environment Ability to work well independently as well as effectively within a team Ability to use discretion and exercise independent and sound judgment Knowledge of Firm practice areas Familiarity with CRM systems and database management Excellent proofreading skills Flexibility to travel Flexibility to adjust hours and work the hours necessary to meet operating and business needs Education and Experience Bachelor's degree Minimum of five years related experience in a professional services environment Culture & Life at Skadden What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals. Benefits The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life. Competitive salaries and year-end discretionary bonuses. Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits. Generous paid time off. Paid leave options, including parental. In-classroom, remote, and on-demand learning and professional development opportunities. Robust well-being classes and programs. Opportunities to give back and make an impact in local communities. For further details, please visit: ******************************************************* The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law. Salary Details $100,000 - $110,000 EEO Statement Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking. Applicants who require an accommodation during the application process should contact Alex Taylor at **************. Skadden Equal Employment Opportunity Policy Skadden Equal Employment Opportunity Policy Applicants Have Rights Under Federal Employment Law Applicants Have Rights Under Federal Employment Law In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Centers 21-acre Honolulu campus, adjacent to the University of Hawaii at Mnoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Seminars & Journalism team is currently seeking a Program Assistant who can provide exceptional administrative and operations support. This positionperforms various administrative and fiscal duties that support the production and execution of the events and activities facilitated by the program annually. The preferred candidate will demonstrate sound organizational skills and the possess the ability to coordinate work in an effective and collaborative manner to ensure team deliverables and outcomes are routinely met. MAJOR DUTIES: Assists with, plans, and coordinates program activities including researching potential speakers; contacting and corresponding with speakers and experts to confirm sessions; and compiling and drafting biographical summaries of speakers and experts. Assists in drafting programmatic budgets; maintaining programmatic partnerships; and drafting/editing speaker honorariums, partnership agreements, and consultant contracts, as required. Manages the application process, which includes the preparation of participation application materials as well as the distribution, intake and organization of all program materials such as invitation letters, Center and program requirements, and participant biographies. Receives and acknowledges applications and accompanying documents and conducts follow-up communication with applicants; and assembles application packets for distribution to selection committees. Assists participants during their programmatic activities, including serving as an escort to site visits as needed. Provides administrative and fiscal support service for Seminars and Journalism staff including answering email and phone correspondence; compiling and drafting BOG reports and Seminars and Journalism impact reports; and assisting preparation of budget documents. Creates/finalizes travel requests, travel orders, travel completion, travel completion reports, purchases and other documentation for Seminars and Journalism staff. Also prepares fiscal documents in accordance with current policies and procedures for program activities. Oversees development, editing, updating and maintaining of Seminars and Journalism webpages and sharing web-related concerns with the wider Center. Creates and manages program-specific websites housed offsite. Manages the database of contact information, using Raisers Edge and excel files, for institutional partners, participants, alumni, applicants, interested parties, etc. and ensures the data is current and accurate using Raisers Edge and excel files. Gathers information, creates/drafts copy and design, and edits and assists with the layout for program brochures, promotional and other program materials. Coordinates and compiles information for various reports and projects such as the annual infographics sheet and PowerPoint presentations. Handles mass mailings through mass marketing service providers such as Mail Chimp and creates/drafts/manages social media posts and blogsites using content provided by program coordinators. Serves as a work leader for Seminars and Journalism student assistants: manages, assigns and oversees student work; and trains students. Assists in student hiring process. Supervises student assistants when program secretary is absent. Drafts thank you cards, invitations, newsletters, brochures and other documentation as required for Seminars and Journalism events and activities. Retrieves and manipulates data (into charts, graphs, tables, PowerPoint or other formats) for presentation in program brochures, news releases, reports, applications and publications. This list of essential functions is not exhaustive and may be supplemented on an occasional basis in accordance with the requirements of the job. SUPERVISION: This position works under the general supervision of the Media Program Manager. The incumbent is expected to carry out policies, programs, and procedures independently. The employee keeps the supervisor informed of progress, anticipated problems, or conflicts. Work is reviewed as it progresses for timeliness, effectiveness, and completeness in meeting objectives. REQUIRED QUALIFICATIONS: Education & Experience At least five (5) years of relevant work experience with progressively increasing responsibilities that demonstrate the ability to perform the duties of the position; or a combination of post-high school education, training, and relevant work experiences which totals five (5) years. Communication Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge of office practices and procedures, particularly as they apply to project management and event planning computer program use, database software, office machine usage, and other related administrative best practices; of correct English grammar, punctuation, spelling, and word usage; proficiency in computer programs (such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications) and virtual meeting platforms (e.g. Zoom, Skype, Microsoft Teams). Physical Requirements Able to walk up and down stairways, use a ladder, carry supplies and equipment, walk between conference rooms/floors, and move furniture and supplies up to 40 pounds; Sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. PREFERRED QUALIFICATIONS Familiarity with the use of HTML language. Knowledge about US-Indo Pacific relations and experience/travel in the region. Studies include international relations particularly connected to the Indo-Pacific region. SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect: Competitive Salary and Benefits -The annual salary for this position starts at $56,664.45 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off. Career Growth Opportunities - We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment - We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you both in terms of what they do and dont say can make a difference in whether youll be hired. So, its extremely important that you choose wisely when deciding who to use as a reference. The East-West Center isa premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside in Oahu, Hawaii.

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Center's 21-acre Honolulu campus, adjacent to the University of Hawai‘i at Mānoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Seminars & Journalism team is currently seeking a Program Assistant who can provide exceptional administrative and operations support. This position performs various administrative and fiscal duties that support the production and execution of the events and activities facilitated by the program annually. The preferred candidate will demonstrate sound organizational skills and the possess the ability to coordinate work in an effective and collaborative manner to ensure team deliverables and outcomes are routinely met. MAJOR DUTIES: Assists with, plans, and coordinates program activities including researching potential speakers; contacting and corresponding with speakers and experts to confirm sessions; and compiling and drafting biographical summaries of speakers and experts. Assists in drafting programmatic budgets; maintaining programmatic partnerships; and drafting/editing speaker honorariums, partnership agreements, and consultant contracts, as required. Manages the application process, which includes the preparation of participation application materials as well as the distribution, intake and organization of all program materials such as invitation letters, Center and program requirements, and participant biographies. Receives and acknowledges applications and accompanying documents and conducts follow-up communication with applicants; and assembles application packets for distribution to selection committees. Assists participants during their programmatic activities, including serving as an escort to site visits as needed. Provides administrative and fiscal support service for Seminars and Journalism staff including answering email and phone correspondence; compiling and drafting BOG reports and Seminars and Journalism impact reports; and assisting preparation of budget documents. Creates/finalizes travel requests, travel orders, travel completion, travel completion reports, purchases and other documentation for Seminars and Journalism staff. Also prepares fiscal documents in accordance with current policies and procedures for program activities. Oversees development, editing, updating and maintaining of Seminars and Journalism webpages and sharing web-related concerns with the wider Center. Creates and manages program-specific websites housed offsite. Manages the database of contact information, using Raiser's Edge and excel files, for institutional partners, participants, alumni, applicants, interested parties, etc. and ensures the data is current and accurate using Raiser's Edge and excel files. Gathers information, creates/drafts copy and design, and edits and assists with the layout for program brochures, promotional and other program materials. Coordinates and compiles information for various reports and projects such as the annual infographics sheet and PowerPoint presentations. Handles mass mailings through mass marketing service providers such as Mail Chimp and creates/drafts/manages social media posts and blogsites using content provided by program coordinators. Serves as a work leader for Seminars and Journalism student assistants: manages, assigns and oversees student work; and trains students. Assists in student hiring process. Supervises student assistants when program secretary is absent. Drafts thank you cards, invitations, newsletters, brochures and other documentation as required for Seminars and Journalism events and activities. Retrieves and manipulates data (into charts, graphs, tables, PowerPoint or other formats) for presentation in program brochures, news releases, reports, applications and publications. This list of essential functions is not exhaustive and may be supplemented on an occasional basis in accordance with the requirements of the job. SUPERVISION: This position works under the general supervision of the Media Program Manager. The incumbent is expected to carry out policies, programs, and procedures independently. The employee keeps the supervisor informed of progress, anticipated problems, or conflicts. Work is reviewed as it progresses for timeliness, effectiveness, and completeness in meeting objectives. REQUIRED QUALIFICATIONS: Education & Experience - At least five (5) years of relevant work experience with progressively increasing responsibilities that demonstrate the ability to perform the duties of the position; or a combination of post-high school education, training, and relevant work experiences which totals five (5) years. Communication - Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability - to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work effectively and deal pleasantly and helpfully with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; to make arithmetic computations and record figures accurately; to handle detail-oriented assignments with accuracy, to communicate effectively both verbally and in writing and to function effectively as a work leader. Knowledge - of office practices and procedures, particularly as they apply to project management and event planning computer program use, database software, office machine usage, and other related administrative best practices; of correct English grammar, punctuation, spelling, and word usage; proficiency in computer programs (such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications) and virtual meeting platforms (e.g. Zoom, Skype, Microsoft Teams). Physical Requirements - Able to walk up and down stairways, use a ladder, carry supplies and equipment, walk between conference rooms/floors, and move furniture and supplies up to 40 pounds; Sit, walk or stand for extended periods of time; dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a phone; see and read a computer screen and printed matter with or without vision aids; read and understand rules and policies, labels, and instructions; and to hear, speak and understand speech at normal levels and on the telephone. PREFERRED QUALIFICATIONS Familiarity with the use of HTML language. Knowledge about US-Indo Pacific relations and experience/travel in the region. Studies include international relations particularly connected to the Indo-Pacific region. SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect: Competitive Salary and Benefits - The annual salary for this position starts at $56,664.45 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off. Career Growth Opportunities - We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment - We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you - both in terms of what they do and don't say - can make a difference in whether you'll be hired. So, it's extremely important that you choose wisely when deciding who to use as a reference. The East-West Center is a premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its innovative programs and research initiatives. The Center is dedicated to creating respectful and inclusive programming that values innovation and growth through collaborations across the organization and the region. With its cutting-edge research, educational programs, and vibrant community, the East-West Center has become a hub of academic excellence and cultural exchange. Whether you are a student, researcher, or simply someone interested in making a difference for peoples and communities throughout Asia, the Pacific and the US, the East-West Center is the perfect place to explore and discover new perspectives. As required under Title IX, the East-West Center does not discriminate on the basis of sex in the educational programs or activities it operates, including admissions and employment. This is a full-time, in-person role that requires the desired candidate to physically reside in Oahu, Hawaii.

Job Description Arise/EFR is looking for a Program Assistant Assist RRDSs in the organization of provider trainings to promote quality service delivery, Field phone calls and correspondence from provider agency representatives, community members, community agencies, and waiver participants or referrals. Job Summary: Demonstrated professional verbal and written communication skills; ability to gather important information from individuals and share/capture in a variety of methods, Receive, screen and process referral calls. Qualifications: High School Diploma or equivalent Computer skills proficiency in MS Word and Excel; demonstrated ability to learn new computer systems and software Excellent interpersonal skills both in person as well as on the phone Strong organizational skills Knowledge of community resources Essential Functions: Assist the Regional Resource Development Specialists (RRDS) in building community consortium to develop and maintain provider confidence Track and file all Regional Resource Development Center (RRDC) paperwork Maintain a computer tracking list for all new information and processes as needed • Work collaboratively with all waiver providers in the Syracuse Region Determine waiver eligibility and offer individuals the choice of participation in the waiver and a choice of waiver Service Coordinators Work closely with Department of Health (DOH) to provide data and input as needed regarding all aspects of the administration of the waiver in their region Exercise sound judgment as a matter of course and hold protected health information and other sensitive information in the strictest of confidence in accordance with agency and HIPAA policies Other duties as assigned Work location: Onondaga County - Syracuse, NY Hours and days: Monday-Friday 8:00am -4:00pm Compensation: $20.19 Per Hour Non -Exempt; 40 hours per week, including one-hour paid lunch Checkr Background Check Job Posted by ApplicantPro

Clerical/Program Assistant (SCHOOLS) Anticipated Vacancy: Program Assistant (Schools) PROVISIONAL (3.0 FTE) LOCATION(S): Adult Learning Institute / CTI DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for the performance of support functions for a program or service funded by government. The position is found across a variety of offices and departments and requires the performance of various clerical functions. Employees will learn specific clerical and regulatory requirements and processes involved in maintaining the functional programs of the unit or office. This position would be expected to perform the following functions depending upon unit needs: collecting, confirming and transcribing data from a variety of sources; entering information into a terminal and extracting this information in a variety of formats; answering inquiries from the public regarding eligibility and the provision of services; maintaining manual and automated logs and records; overseeing a centralized function such as mail distribution, fleet management or inventory. Initially, employees' work will be directly reviewed and supervised to be sure the employee is learning and applying rules and procedures of the office. As job familiarity increases, the employee will have leeway for completing work assignments independently under the prescribed procedures. This position does not supervise other employees but may direct the work of aides, interns, temporary employees and other lower level employees. TYPICAL WORK ACTIVITES: The following is indicative of the level and types of activities performed by incumbents in this title. It is not meant to be all inclusive and does not preclude a supervisor from assigning activities not listed which could reasonably be expected to be performed by an employee in this title. 1. Works with members of the public to gather or provide information concerning a program; prepares and processes records relating to such transactions, including applications, routine correspondence and database administration; 2. Gathers, collates, and summarizes information concerning a unit's programs or activities; 3. Prepares, receives, reviews, and verifies documents; 4. Performs data entry to open and close files; 5. Contacts other agencies and departments to gather routine information or to explain routine requirements for unit programs; 6. Screens and assembles specifically identified records and files for storage or disposal in accordance with established records control schedules; 7. Maintains property and equipment records, conducts physical inventories; 8. Prepares vouchers and reviews information for correctness and to ensure that funds are available for payment; 9. Assists in organizing program functions such as registration by gathering information, making arrangements and reservations, assembling informational packages, etc.; 10. May specialize in centralized support service functions such as mail distribution, fleet management, ordering/distribution of supplies, equipment and expendables; 11. Maintains databases and produces lists or compiles information in accordance with program requirements; 12. Monitors files or cases for receipt of necessary forms/documentation and takes follow-up action including making phone calls and sending standardized letters. FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of the rules and procedures of programs necessary to process work independently and assist the public; knowledge of office practices necessary for interacting with staff and the public, processing work flow, and filing and retrieving information; knowledge of software packages for word processing to produce memos and letters, and database management and spreadsheets to compile and produce lists; knowledge of computational skills to process and reconcile vouchers, perform cashiering duties, maintain inventories and keep records of program activities; skill in operating office equipment to produce work accurately and efficiently; ability to interact with a variety of people for the purpose of exchanging information concerning programs; ability to organize, maintain and extrapolate information from records; personal characteristics necessary to perform the duties of the position; physical condition commensurate with the demands of the position (in some positions, may be required to transport objects/equipment weighing up to 45 pounds). MINIMUM QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma AND: EITHER: (A) Completion of two years (60 standard credit hours) of college, business or secretarial school; OR: (B) Two years of full-time general office work experience which involved public contact and keyboarding; OR: (C) An equivalent combination of training and experience as defined by the limits of and (B) above. NOTE: Your degree or college credit must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. SPECIAL REQUIREMENTS: Candidates must indicate keyboarding ability; i.e., courses in keyboarding or keyboarding work experience. In some positions, candidate may be required to possess a New York State Driver License at time of appointment and to maintain position. This is a competitive Civil Service position and requires the applicant to be reachable on the future Dutchess County Human Resources Certification Eligible List. GRADE LEVEL: N/A START DATE: Immediately

$1,000 SIGN ON BONUS! Up to $1,000 for Full-Time (30+ hours/week) and $500 for Part-Time! The Youth Care Professional III delivers relationship-based, competence centered, and trauma informed solutions to youth and families to help them reach their full potential. This position mentors and trains Youth Care Professional I staff and performs shift charge responsibilities. The Youth Care Professional III functions with independence and can be depended upon for resolution of more complex issues. Essential Job functions Engage youth and families in trust-based, productive relationships to help them prepare for transitions, interact in the community, and promote respect and independence. Develop and execute treatment and behavior management plans designed to assist youth and their families to achieve their goals and objectives. Manage youth and family activities, within an individual or group dynamic. Supervise youth receiving services according to established program standards. Maintain a clean and welcoming living environment where youth are encouraged to learn and practice daily living skills such as household chores and laundry. Respond appropriately to resident emergency and safety issues/situations in compliance with agency and regulatory mandated reporting protocols. Recognize and address dysregulated youth behavior and demonstrate proficiency in behavior management, the use of crisis de-escalation/intervention techniques and physical interventions (holds) when needed consistent with Therapeutic Crisis Intervention (TCI) protocols in a life or limb situation. Mentor and train Youth Care Professional I staff. Maintain a thorough awareness of all procedures relating to emergencies. Complete and maintain documentation in medical record system and daily logs to meet program requirements. Oversee the paperwork of staff. Provide life skills and social skills training for youth and families. Serve as an adult role model for youth and families in all behaviors including communication, hygiene, appearance, management of self, response to stress and challenges, and positive relationships with others. Manage special team projects. Perform a wide variety of support tasks including transportation, as required. Perform shift charge responsibilities. While this job description covers many aspects of the role, employees may be required to perform other duties as assigned. Education & Experience High School Diploma or GED required Minimum 18 months' work experience in residential care environment required Special Requirements CPR certification required or obtained within 60 days of hire. Unrestricted, valid NYS driver's license for minimum of 1 year with a clean driving record and minimum insurance coverage that meets agency standards preferred. Knowledge, Skills & Abilities In addition to demonstrating the Hillside Professional Competencies of Communicates Effectively , Personal Excellence, Cultural Competence, Builds and Leverages Relationships and Optimizes Decision Making, the following occupational competencies must be demonstrated: Demonstrate the emotional competence and good judgment required to build productive, engaged children, youth, staff and family relationships while implementing required rules, expectations and routines. Ability to complete all required documentation in timely fashion according to established policies and regulations. This is an essential function in order to facilitate the efficient and effective flow of information necessary for the program to be effectively managed and outcomes optimized. Ability to recognize and address escalating and dysregulated youth behavior and utilizing training provided in behavior management and Therapeutic Crisis Intervention (TCI) including the use of physical interventions (holds) in a life or limb situation. Demonstrate problem-solving and conflict resolution skills with self and others. Ability to meet the highest standard for ethical and professional conduct towards all. Physical Demands & Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to work a variable scheduling including evenings and weekends The following physical demands are required: Occasional sitting (up to 4 hours) Occasional standing (up to 2 hours) Occasional walking (up to 2.5 hours) Occasional driving (up to 8 hours) Continuous balancing (up to 8 hours) Occasional balancing, bending, stooping, climbing, kneeling, pushing, pulling, reaching forward or down, reaching overhead, running, and twisting (up to 2.5 hours) Weekly lifting up to 50 lbs. (community-based staff may be required to lift an empty wheelchair weighing up to 50 lbs.), 10-15 lbs. on a daily basis Weekly carrying up to 55 lbs. approximately 10-100 ft., 10-15 lbs. on a daily basis Manual dexterity is required, including the frequent ability to grasp in both hands and continuous use of fine manipulation skills in both hands (approximately 1-2.5 hrs.) Occasional exposure to temperature changes, dust, fumes, gases or chemicals is apparent. Protective clothing or equipment as required: close toed shoes; protective shields, universal precaution PPE, and gloves for toileting and food preparation Ability to change positions as needed SPECIAL CONSIDERATIONS While Hillside is a restraint free environment, there may be times in a “life or limb” situation, that staff may be required to physically restrain clients weighing between 50 lbs. and 300 lbs. and guide them safely to the floor. In some circumstances, restraints can last up to 15 minutes and may require repetition as necessary. $19.50 Minimum pay rate, $28.00 Maximum pay rate, based on experience. This pay rate may include a Regional and/or Department premium. *Note that a "Flex" position does not include a sign-on bonus.

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Center's 21-acre Honolulu campus, adjacent to the University of Hawai‘i at Mānoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Research team is seeking an on-site Program Officer for a limited, one-year appointment (with possibility of extension). This position provides a wide range administrative and operational support to designated team(s), ensuring that our programs have the appropriate work coordination, planning, reporting, communications, and budgeting. The incumbent may support different programs cross-departmentally and be involved in programmatic interactions with various internal and external constituencies, as appropriate. MAJOR DUTIES: Interprets, applies, and ensures compliance with Center participant-related policies and procedures. Recommends changes as needed. Composes participant awards and award change notifications, and all related documents in consultation with fellows and other appropriate staff. Informs participants of EWC policies and procedures relevant to their category of participation. Monitors awards for fulfillment of conditions and compliance with the EWC, U.S. government and other country policies and procedures. Manages participant awards and related documents, including visa applications and health insurance applications, to enable the individual to participate in activities. Drafts invitation letters to participants. Writes and distributes to participants information regarding administrative arrangements. Communicates with participants regarding tax implications. Advises participants of procedural, administrative, health, and personal matters. Exercises tact and cultural sensitivity in establishing and maintaining cooperative relationships with multicultural and diverse levels of participants (e.g. heads of government agencies, professors, country program representative, etc.). Serves as an after-hours contact person for participant emergencies. Provides appropriate written and oral orientation for new participants and other visitors regarding Center wide policies and procedures, services, personnel and everyday life at the Center. When appropriate, provides orientation with other Center offices. Plans and oversees non-academic aspects (sightseeing, dinners, etc.) of participants experience within research areas as requested. Coordinates plans as needed with other offices within and outside the Center. Assists in planning and administering program and logistical support for individual and group activities including workshops, conferences, and seminars both at the East-West Center and at locations in the United States and other countries. Assists staff fellows with planning and budgeting for participant programs/activities and prepares work calendars. Monitors activity budget. Recommends corrective action as appropriate. Recommends approval of expenditures for participants and appropriate activities. Prepares consultant contracts, Memorandums of Understanding (MOU) or Memorandums of Agreement (MOA) where applicable. Maintains awareness of, and communicates to staff timely about revised country policies and procedures. Consults with appropriate staff to resolve problems regarding participant procedures and activities. Provides administrative support for workshops and seminars as needed. Assists with recruitment, logistical, administrative, and support functions within designated EWC activities including preparation of brochures describing programs, activities, and award opportunities. Works with activity coordinators to ensure that all applicable policies and procedures are applied to participant recruitment and selection processes. Participates in the selection of participants for the seminars and/or the workshops. Maintains activity records, prepares reports related to research area, maintains participant files, compiles participants' reactions to the activity and updates annual reports. Facilitates virtual meetings/webinars, including scheduling, starting, recording, taking notes as needed, managing breakout rooms, collecting agendas and distributing assigned tasks, etc. This list of essential functions is not exhaustive and may be supplemented on an occasional basis in accordance with the requirements of the job. SUPERVISION: The incumbent works under the general supervision of the Supervisory Program Officer. The supervisor assigns specific projects. The supervisor or higher graded Program Officer will assist controversial issues while the incumbent has latitude in planning and carrying out assignments. Work problems are normally resolved by the employee in accordance with policies, procedures, and precedents. Work is reviewed for overall completeness, timeliness, and effectiveness. REQUIRED QUALIFICATIONS: Education & Experience - A bachelor's degree with at least three (3) years of full-time work experience which demonstrates the ability to successfully perform duties of this position. Experience should also demonstrate work (both independently and collaboratively) resulting in the planning and coordination of activities (both domestic and international) as well as interpreting and applying policies and administrative procedures including oversight and processing of contracts and complex fiscal paperwork. Position also requires a valid license to drive in Hawai‘i or ability to obtain one within two months of assuming position. Communication - Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability - Able to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work and deal effectively with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; and to find appropriate ways of effectively managing resources; to gather and/or prepare background materials; to function effectively as a work leader in developing a team approach in the work environment; and to analyze operational situations and make appropriate recommendations. Knowledge - Of office practices and procedures; of correct English grammar, punctuation, spelling, and word usage; and of office machines and equipment; proficiency in computer programs (such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications) and virtual meeting platforms (e.g. Zoom, Skype, Microsoft Teams). Work Environment - The position performs most tasks indoors, in an air-conditioned office environment. Occasionally, the position will be required to perform physical tasks outdoors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect: Competitive Salary and Benefits The annual salary for this position starts at $69,312.32 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off. Career Growth Opportunities We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References (with appropriate contact information) in your Application Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you - both in terms of what they do and don't say - can make a difference in whether you'll be hired. So, it's extremely important that you choose wisely when deciding who to use as a reference. The East-West Center adheres to all federal, state, and local civil rights laws prohibiting discrimination in employment and education. The Center does not discriminate in its admissions practices, in its employment practices, or in its educational programs or activities on the basis of age, sex, gender, disability and/or handicap, race (including traits historically associated with race such as hair texture, hair type and protective hairstyles), creed, color, religion, national origin, nationality, ancestry, affectional or sexual orientation, gender identity or expression, pregnancy, breastfeeding, veteran status, marital status, domestic partnership or civil union status, status as a domestic violence victim, arrest status, or membership in any other class protected by state or federal laws, now or in the future, in any phase of its admissions, financial aid, educational, or in any aspect of its employment practices.

The East-West Center (EWC) promotes better relations and understanding among the people and nations of the United States, Asia, and the Pacific through cooperative study, research, and dialogue. Established by the U.S. Congress in 1960, the Center serves as a resource for information and analysis on critical issues of common concern, bringing people together to exchange views, build expertise, and develop policy options. The Centers 21-acre Honolulu campus, adjacent to the University of Hawaii at Mnoa, includes conference facilities, three residence halls, and an office building that houses research, program, and administrative activities. The Center also has an office in Washington, D.C., that provides accessibility to US, regional government stakeholders, and program partners with innovative training, analytical and dialogue exchange, and public diplomacy products to meet US policy priorities and expressed needs in the Indo-Pacific region. Our Research team is seeking an on-site Program Officer for a limited, one-year appointment (with possibility of extension). This position provides a wide range administrative and operational support to designated team(s), ensuring that our programs have the appropriate work coordination, planning, reporting, communications, and budgeting. The incumbent may support different programs cross-departmentally and be involved in programmatic interactions with various internal and external constituencies, as appropriate. MAJOR DUTIES: Interprets, applies, and ensures compliance with Center participant-related policies and procedures. Recommends changes as needed. Composes participant awards and award change notifications, and all related documents in consultation with fellows and other appropriate staff. Informs participants of EWC policies and procedures relevant to their category of participation. Monitors awards for fulfillment of conditions and compliance with the EWC, U.S. government and other country policies and procedures. Manages participant awards and related documents, including visa applications and health insurance applications, to enable the individual to participate in activities. Drafts invitation letters to participants. Writes and distributes to participants information regarding administrative arrangements. Communicates with participants regarding tax implications. Advises participants of procedural, administrative, health, and personal matters. Exercises tact and cultural sensitivity in establishing and maintaining cooperative relationships with multicultural and diverse levels of participants (e.g. heads of government agencies, professors, country program representative, etc.). Serves as an after-hours contact person for participant emergencies. Provides appropriate written and oral orientation for new participants and other visitors regarding Center wide policies and procedures, services, personnel and everyday life at the Center. When appropriate, provides orientation with other Center offices. Plans and oversees non-academic aspects (sightseeing, dinners, etc.) of participants experience within research areas as requested. Coordinates plans as needed with other offices within and outside the Center. Assists in planning and administering program and logistical support for individual and group activities including workshops, conferences, and seminars both at the East-West Center and at locations in the United States and other countries. Assists staff fellows with planning and budgeting for participant programs/activities and prepares work calendars. Monitors activity budget. Recommends corrective action as appropriate. Recommends approval of expenditures for participants and appropriate activities. Prepares consultant contracts, Memorandums of Understanding (MOU) or Memorandums of Agreement (MOA) where applicable. Maintains awareness of, and communicates to staff timely about revised country policies and procedures. Consults with appropriate staff to resolve problems regarding participant procedures and activities. Provides administrative support for workshops and seminars as needed. Assists with recruitment, logistical, administrative, and support functions within designated EWC activities including preparation of brochures describing programs, activities, and award opportunities. Works with activity coordinators to ensure that all applicable policies and procedures are applied to participant recruitment and selection processes. Participates in the selection of participants for the seminars and/or the workshops. Maintains activity records, prepares reports related to research area, maintains participant files, compiles participants reactions to the activity and updates annual reports. Facilitates virtual meetings/webinars, including scheduling, starting, recording, taking notes as needed, managing breakout rooms, collecting agendas and distributing assigned tasks, etc. This list of essential functions is not exhaustive and may be supplemented on an occasional basis in accordance with the requirements of the job. SUPERVISION: The incumbent works under the general supervision of the Supervisory Program Officer. The supervisor assigns specific projects. The supervisor or higher graded Program Officer will assist controversial issues while the incumbent has latitude in planning and carrying out assignments. Work problems are normally resolved by the employee in accordance with policies, procedures, and precedents. Work is reviewed for overall completeness, timeliness, and effectiveness. REQUIRED QUALIFICATIONS: Education & Experience A bachelors degree with at least three (3) years of full-time work experience which demonstrates the ability to successfully perform duties of this position. Experience should also demonstrate work (both independently and collaboratively) resulting in the planning and coordination of activities (both domestic and international) as well as interpreting and applying policies and administrative procedures including oversight and processing of contracts and complex fiscal paperwork. Position also requires a valid license to drive in Hawaii or ability to obtain one within two months of assuming position. Communication Strong written and verbal communication skills. Must be able to effectively communicate and interact with people of diverse backgrounds and abilities in person, on the phone and in digital environments. Demonstrated Ability Able to organize, prioritize and coordinate work involving a wide variety of tasks; to take initiative and work independently and cooperatively in following through on assignments; to assume responsibility for whole areas of work and integrate information from relevant sources; to gather and/or prepare background materials; to work and deal effectively with people of diverse cultural backgrounds; to work under the pressure of deadlines and competing demands; to acquire and maintain knowledge of and appropriately apply various policies and procedures; to establish and maintain accurate files and records; to adapt to changes and exercise good judgment in dealing with a variety of situations; to perform effectively in a non-routine work environment; to appropriately handle confidential information; and to find appropriate ways of effectively managing resources; to gather and/or prepare background materials; to function effectively as a work leader in developing a team approach in the work environment; and to analyze operational situations and make appropriate recommendations. Knowledge - Of office practices and procedures; of correct English grammar, punctuation, spelling, and word usage; and of office machines and equipment; proficiency in computer programs (such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat Professional and other equivalent applications) and virtual meeting platforms (e.g. Zoom, Skype, Microsoft Teams). Work Environment The position performs most tasks indoors, in an air-conditioned office environment. Occasionally, the position will be required to perform physical tasks outdoors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. SALARY AND BENEFITS OF WORKING AT THE EAST-WEST CENTER You will have the opportunity to join an organization that values its employees and provides a supportive work environment. Here are some of the benefits you can expect: Competitive Salary and Benefits The annual salary for this position starts at $69,312.32 per year with an attractive benefits package that includes health insurance, retirement savings with a very generous company match, and paid time off. Career Growth Opportunities We believe in investing in our employees and providing opportunities for career growth and development. You will have the opportunity to take on additional responsibilities and advance your career within our organization. Supportive Work Environment We believe in fostering a supportive work environment where our employees feel valued and appreciated. We encourage open communication and collaboration and provide the tools and resources our employees need to succeed. HOW TO APPLY: If you're interested in applying for the role, submit an electronic application at APPLY FOR THIS JOB NOW so that you can be immediately considered. Here are some tips to help you prepare you for our job application process: Tailor Your Resume and Write a Compelling Cover Letter Make sure that your resume is tailored to the specific requirements of the job. Highlight your relevant experience and skills and provide examples of how you have demonstrated leadership in your previous roles. Your cover letter should be tailored to the job and provide a clear and concise summary of your qualifications and experience. Explain why you are interested in the role and how you can contribute to our team. Our initial assessment will be based on the information you submit in your application. Be Prepared for the Interview If you are invited for an interview, make sure that you are well prepared. Research our company and its role and be prepared to answer questions about your experience and qualifications. Provide Three Professional References (with appropriate contact information) in your Application Ensure that your references can attest to your skills, work ethic, and integrity. What these people reveal about you both in terms of what they do and dont say can make a difference in whether youll be hired. So, its extremely important that you choose wisely when deciding who to use as a reference. The East-West Center adheres to all federal, state, and local civil rights laws prohibiting discrimination in employment and education. The Center does not discriminate in its admissions practices, in its employment practices, or in its educational programs or activities on the basis of age, sex, gender, disability and/or handicap, race (including traits historically associated with race such as hair texture, hair type and protective hairstyles), creed, color, religion, national origin, nationality, ancestry, affectional or sexual orientation, gender identity or expression, pregnancy, breastfeeding, veteran status, marital status, domestic partnership or civil union status, status as a domestic violence victim, arrest status, or membership in any other class protected by state or federal laws, now or in the future, in any phase of its admissions, financial aid, educational, or in any aspect of its employment practices.