Project Assistant jobs at Chestnut Health Systems

Support housing residents in their goal to live independently, ensure they have the resources they need, and manage day-to-day administrative details. This full-time position will work Monday through Friday from 8:00am to 5:00pm at our Madison, IL location. Responsibilities Provide consumer-driven services including case management, screening and assessment by conducting tenant applicant interviews to assess for housing eligibility, needs and preferences. Will also link consumers to community resources. Help to oversee move-ins and move-outs once consumers have been deemed eligible. Help with property management and tenant issues including apartment inspections, tenant and/or landlord complaints, information technology requests, and monitoring non-payment of rent. Promote the recovery model of treatment including trauma-informed care, hope, respect, empowerment, health/wellness, and spirituality/connectedness. Qualifications High school diploma or equivalent plus five years' social service, admissions, scheduling, screening, or peer experience; OR high school diploma or equivalent and be a Certified Recovery Support Specialist or certified Peer Recovery Specialist; OR bachelor's degree. Effective communication with employees, consumers, potential consumers, and support systems. Ability to respond effectively and calmly in conflict or emotional situations. Good keyboarding skills. Data entry experience - preferably with an electronic health record or electronic billing system. Knowledge of standard office procedures and use of office equipment. Must have a valid driver's license, private automobile insurance, and be insurable. Are you intrigued by this job but don't meet every single requirement? Research shows that women and people of color are less likely to apply for jobs when that's the case. Chestnut is committed to building a diverse, inclusive, and authentic workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway ! You might be just the right candidate for another role. We'd love to explore the possibilities with you! EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience. The anticipated starting pay for new hires for this position is between $21.00 - $22.00 an hour. There are several factors taken into consideration in determining base pay, including but not limited to: job-related qualifications, skills, education, experience, local market conditions, and internal equity. Check out additional benefits here!

Find your calling at Mercy!Responsible for the radiology department clerical duties such as filing, logging daily patient work, mailing of reports and disposition of films when required by physicians or insurance companies. Is subject to lifting, bending and stooping in the transportation of patients.Position Details: Provides direct patient care consistent with the established standard of practice, the goals of Mercy, and the Mercy Code of Conduct. Responsible for supplies, stocking, equipment cleaning and patient care in Imaging Services as needed. Performs related duties as assigned. Performs duties and responsibilities in a manner consistent with our mission, values, and Mercy Service Standards. Qualifications: Required Education: High school diploma or equivalent Certifications: Current BLS certification or completed within 30 days of hire. Other: This individual must be capable of: lifting, moving, and transporting patients; continual standing and walking; recognizing emergency situations; adapting to stressful situations; communicating effectively. Equipment Used: This individual should be proficient in the basic use of computers.Physical Requirements:• Position requires the ability to push, pull, and/or lift 50 lbs. on a regular basis.• Position requires prolonged standing and walking during each shift.• Position requires the ability to grip, reach, bend, kneel, twist, and squat to perform duties. Why Mercy? From day one, Mercy offers outstanding benefits - including medical, dental, and vision coverage, paid time off, tuition support, and matched retirement plans for team members working 32+ hours per pay period. Join a caring, collaborative team where your voice matters. At Mercy, you'll help shape the future of healthcare through innovation, technology, and compassion. As we grow, you'll grow with us.

:The ATP Assistant has basic working knowledge of all power mobility devices, manual mobility devices, seating and positioning components attached to the mobility devices sold or rented by CoxHealth at Home and is responsible for facilitating communication and completing work assignments pertaining to all equipment sold or rented through Home Support Rehab.Education: Required: High School Diploma or Equivalent Find out more about this role by reading the information below, then apply to be considered. Experience: Preferred : 1 year related experience Skills: Excellent verbal and written communication xevrcyc skills Able to work independently and collaboratively in teams Licensure/Certification/Registration: Class E Driver's License must be obtained within 30 days of hire

:Accountable for assisting in front desk operations to include but not limited to, membership sales, product and service sales, scheduling (programs/services), financial reconciliation and implementing front desk processes. Responsible for member tracking, member feedback, clerical duties, encouraging member engagement and facility access enforcement. This position is expected to respond and follow-up with member inquiries in a timely and professional manner. Responsible for other duties as assigned by supervisor. xevrcyc Education: Required: High School Diploma or Equivalent The following information aims to provide potential candidates with a better understanding of the requirements for this role. Experience: Preferred: Previous Customer Service Experience Skills: Excellent communication skills (verbal and written). Friendly disposition, good people skills Ability to multi-task in a high volume area Tolerance for working with large, multi-site environment Licensure/Certification/Registration: N/A

The Imagine Group is looking for dynamic and enthusiastic interns who are eager to learn. We have internships available in various departments of our exciting and fast-paced visual communication organization. For more than 30 years, The Imagine Group has established itself as one of the most influential and innovative visual communications companies in the industry. Imagine works with consumer and entertainment brands to combine cutting-edge printing technology with the latest communication trends to deliver expert made and strategic worldwide campaigns and messaging. As an intern at Imagine, you will have the opportunity to collaborate on creative and production capabilities all under one roof. Position Overview As a Project Management Intern you will gain vital experience learning and working through strategic management of customer accounts. Working with our Account Management teams, this high profile, high impact position will act as a liaison between our customers, production and sales departments regarding print projects. An internship with Imagine means hands-on, real-life experience learning from experts in the field of creative branding and print production. The successful candidate will be passionate about the creative arts, be an excellent communicator, self-motivated, ambitious, and have superb organizational abilities. Internship will be based out of our Grayslake office. This is an onsite role. We look forward to receiving your interest in our Summer 2026 Internship program. Responsibilities Knowledge and Skills You Will Gain: • Spend time with each department to learn full scope of the business. • Assist in working with the department for all necessary projects. • Collaborate with team members to assist and complete specific task and responsibilities. • Other duties may be assigned. Qualifications Minimum Qualifications of Position: • High School Diploma and currently enrolled in a Graphics Communications program. • Must be a team player. • Proficiency in Microsoft Office products, Word, Excel, and Outlook. • Maintain flexibility and the ability to adapt to the needs of the business. • Customer focus and a “can do” attitude. • Highly motivated and desire to learn. • Attention to detail. • Strong verbal and written communication Pay Range USD $20.00 - USD $20.00 /Hr. Pay Statement The national pay range for this role is listed above. The pay range may be slightly lower or higher based on the geographic location. The actual pay offered may vary based upon, but not limited to: education, skills, experience, proficiency, performance, shift and location. In addition to base salary, depending on the role, the total compensation package may also include participation in a bonus, commission or incentive program. Imagine offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with match, life insurance and other voluntary supplemental insurance coverages, plus tuition assistance, caregiver leave, adoption assistance, and employer/partner discounts. EEO Statement The Imagine Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report. Day (United States of America) Location Ann & Robert H. Lurie Children's Hospital of Chicago Job Description Assumes the day-to-day responsibility for integrating anesthesia preoperative, intraoperative, and postoperative charting into operational practices with the focus on EPIC systems, workflow, and reporting functions. Other job responsibilities will include maintenance of anesthesia use of New Innovations and Productive Scheduling Solutions products as they relate to daily workflows. Essential Job Functions: Supports the needs of the Anesthesia department through system maintenance, implementation, upgrades, and ongoing enhancements. This includes supporting reporting functions of those systems. Builds and maintains clinical systems through the institution of quality improvement strategies, setting and maintaining performance standards, setting up evaluations, and establishing goal setting. Participates in the development of informational technologies that utilizes patient and client data to support clinical decision-making in Anesthesia practice. Performs key system functions by collaborating with key stakeholders to support Anesthesia practice. Supports Anesthesia Leadership, IM and staff, the development, implementation, maintenance and monitoring of Anesthesia information systems. Advances Anesthesia clinical information systems through education by serving as a resource for Anesthesia staff regarding information systems. Measures and evaluates the outcomes of Anesthesia information systems. Provides for the technical build, implementation, and support for the application. This requires an understanding of current workflows of ordering and documenting. Co-leads design, build and validate sessions. This includes working with the team to investigate the preferred choices of the clinical operation team. Establishes change protocol procedures for the system. This includes prioritizing and implementing changes requested for the system. Coordinates activities of assigned projects or particular phases of a given project. Develop detailed work plans, timelines, and identifies appropriate resources needed and provides timely status reports. Responsible for projects within the specification of the project management schedule. Builds and maintains a catalog of decision points as it relates to the build of the system. Evaluates system utilization and performance through collecting information regarding potential system enhancement needs. Performs job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, co-workers and others. Other job functions as assigned. Minimum Qualifications: Bachelor's Degree in Nursing from an accredited college or university. Current licensure as a registered nurse in the State of Illinois. Minimum of 5 years of nursing experience to include 1 year of leadership experience. Prior experience with automated clinical systems is desirable. Broad knowledge of health care information, documentation and office suite products. Able to handle multiple projects and support multiple systems. Education Bachelor's Degree (Required) Pay Range $70,720.00-$115,627.20 Salary At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits. Benefit Statement For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes: Medical, dental and vision insurance Employer paid group term life and disability Employer contribution toward Health Savings Account Flexible Spending Accounts Paid Time Off (PTO), Paid Holidays and Paid Parental Leave 403(b) with a 5% employer match Various voluntary benefits: Supplemental Life, AD&D and Disability Critical Illness, Accident and Hospital Indemnity coverage Tuition assistance Student loan servicing and support Adoption benefits Backup Childcare and Eldercare Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members Discount on services at Lurie Children's facilities Discount purchasing program There's a Place for You with Us At Lurie Children's, we embrace and celebrate building a team with a variety of backgrounds, skills, and viewpoints - recognizing that different life experiences strengthen our workplace and the care we provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care. Lurie Children's and its affiliates are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law. Support email: ***********************************

The Executive Agencies section represents over 80 clients in cases at the administrative, state, and federal levels and in their transactional matters. We represent State agencies, boards, commissions, institutions and other statutory clients. We are seeking a highly organized, self motivated individual to fill the position of Administrative Professional 1. This position will perform a variety of clerical, procedural & administrative tasks as principal clerical & administrative support position for their section. This position will work a hybrid in-person/remote schedule and will be headquartered in our Columbus office. There may be changes to this schedule based on training and operational needs. Duties include, but are not limited to: Provides secretarial assistance through routine administrative tasks (i.e., provides explanation, orally &/or in writing, of services or activities of assigned area) (e.g., drafts simple correspondence; researches responses to inquiries; compiles data Prepares reports, gathers statistics & may compile in report form; performs research & writes reports to present straightforward information; sets up office procedures; coordinates daily work flow of office; revises content of manuals & notebooks; requisitions equipment & supplies through agency purchasing agent; screens problems & obtains files & records to support same for referral & may resolve only those which do not involve interpretation or judgment of applicability of policies & procedures). Produces typed copy, to include formatting or assisting in formatting, from standard or confidential written, dictated or oral instructions & proofreads work. Performs other clerical duties (e.g., maintains files; sorts and routes mail; answers phones & screens calls; greets visitors; orders & stocks supplies; maintains calendar; makes copies; prepares materials for mailing, schedules meetings). 1 year of training or 1 year of experience in secretarial science or business office applications; and typing skill of 50 words per minute. Job Skills: Administrative support/services, Attention to detail, Verbal Communication, Written Communication, Active learning

Relieves the Principal and Assistant Principal of routine administrative tasks: * Serves as liaison and relays decisions made by the director to faculty and staff (e.g., policies and procedures, changes in schedules, school activities and programs); * Coordinates the substitute teacher and instructional aide program (e.g., contact teachers for coverage, maintain contact with substitute teachers to ensure availability, track hours worked, maintain sub list); * Serves as Kronos timekeeper (e.g., communicates with teachers, aides, and other employees regarding timecards, works closely with HR staff to resolve payroll issues, collects information and communicates with administrators and employees regarding overtime/comp time/flex scheduling, collects telework logs); * Works on special assignments and projects as directed, including but not limited to pupil and staff data collection, communications, coordination, school initiatives (e.g., open house, teacher conferences, IEP meetings), special school events (e.g., prom, field trips), and material preparation; * Researches and analyzes information for parents (e.g., attendance, school requirements, emergency requests, instructional materials, teacher requests); * Coordinates emergency/disaster drill data and procedures; * Manages Principal and Assistant Principal schedules and meetings; * Participates in meetings with the principals as requested and takes notes for the meetings; * Assists in the interview process [e.g., contacts candidate to schedule interview, prepares documents for interview (e.g., application, resume, interview questions), coordinates logistics of interview, obtain and conduct professional reference checks.]; * Maintains and models the highest standards of confidentiality of information. Manages business functions of the school office: * Maintains student attendance records in accordance with Federal and State Law; * Coordinates scheduling for conferences, meetings, appointments, teleconferencing and travel; * Purchases supplies/equipment and processes bills for payment, serves as a PCard holder, uses OhioBuys and other systems needed for purchases and documentation; * Maintains fiscal and staff records. Provides front office support and coordinates school activities: * Welcomes visitors, staff and students and offers assistance; * Prepares, edits and drafts general correspondence, reports, documents, forms and other required documentation; * Coordinates sign in records for staff (e.g., daily sign in sheets for the various sections); * Coordinates student transportation for non-residential students and assists with residential transportation as needed; * Disseminates information to parents, staff, faculty and other agencies as directed; * Manages the school's visual communication system; * Communicates with parents/guardians through all forms (text, VP, ASL, email, and other communication methods). Performs other duties as assigned: * Participates and documents staff meetings; * Attends workshops and in-services to enhance professional knowledge and interpersonal skills; * Assists with establishing procedures and processes for student records; * Navigates through School Information System to pull records/attendances/reports; * Assists with student supervision for limited periods of time as needed (student seated in office, coverage for meal duty as needed). 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field. * Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college. * Or 6 mos. exp. as Administrative Professional 1, 16871. * Or equivalent of Minimum Class Qualifications For Employment noted above. Must demonstrate Advanced level on the Sign Language Proficiency Interview (SLPI) within one year of hire, Intermediate level minimum for hiring. Job Skills: Administrative Support/Services, American Sign Language, Clerical & Data Entry, Customer Service, Attention to Detail, Customer Focus, Organizing and Planning, Responsiveness, Teamwork

SUMMARY: Performs a variety of confidential administrative tasks for Clinical Education, including administrative tasks such as managing the calendar, meetings, correspondence, maintenance of electronic and standard filing system, and expense reports. This position also includes coordination of room scheduling and set up for training programs and maintaining Learning Management System (LMS) assignments, registrations, and reporting. In addition, this position includes assisting with the development of presentations and placing in the LMS. Required Education/Training: High school diploma or equivalent Required Experience: Minimum three (3) years of experience in specialized area providing support to an individual or department; advances proficiency in the use of Microsoft Word, Excel, PowerPoint, Internet Explorer and Outlook; strong writing and editing skills; process management and data analysis. Demonstrates professionalism; good problem-solving skills; strong interpersonal skills and ability to maintain high level of confidentiality Preferred Education/Training: Bachelor's degree Preferred Experience: Expert use of Microsoft Office Software (Outlook, Excel, PowerPoint, Word)

Full-time Description JOB SUMMARY: The Administrative Support Specialist II provides welcoming, professional, and direct front-office support as needed in assigned location(s), as well as assisting office staff with guidance on administrative functions, business requests, and resources. May serve as a mentor to other front-office staff, help to resolve lower-level issues, and refer matters to higher level staff as appropriate. ESSENTIAL FUNCTIONS: Serves as the first point of contact for clients, family members, and others, providing a welcoming and professional demeanor; Attends to appropriate requests of clients using exceptional customer service and client care; Answers multi-line phone system efficiently and professionally, transfers calls, and takes/delivers messages as needed; Is responsible for referral management, including processing of incoming referrals from internal and external parties to gather appropriate information, complete data entry into EMR, make initial contact with the client for scheduling in a timely manner, and closing the loop with the referring party; Additionally manages the referral tracking system and coordinates referrals with psychiatric care and/or other outside specialists; Creates client files as needed, verifies accuracy and completeness of all client data, runs reports for clinical staff to complete files for billing for both the file and EMR database; Organizes and schedules client appoints for all of the team to ensure the schedule is fully booked without double-bookings occurring; Is responsible for management of data entry of clinician case reports into EMR for admittance and discharge; Provides other administrative support including collecting payments, verifying insurance pay sources, verifying demographic information, obtaining client consent forms and releases of information, maintaining client attendance reports, scanning client records into EHR system, preparing and proofing reports, notices, correspondence, overseeing and maintaining office filing system and prescreening mail and faxes; Manages procurement of program supplies/equipment on behalf of the programs, coordinating with approved BestCare vendors, Admin fiscal/operations staff; Maintains supply inventory and orders supplies/tracks expenses; Oversees fiscal coordination with Finance (mgmt. of petty cash, weekly deposits, and managing client payments; Trains new staff on Front Office processes/procedures, maintaining documentation on all process changes and improvements; Schedules and participates in team meetings for administrative purposes, to take notes and coordinate projects with the larger team; Supports the office operating needs and changes with office space and serves as the point of contact for needs/questions of approved contracted vendors such as the landlord, cleaning company, and landscape company; Manages the program team's schedule, including organization of schedule template in EMR, Outlook and Teams platforms; Organizes, manages, and communicates the schedule for community meetings and internal meetings in the conference room; Provides complex, confidential, and specialized clerical and administrative activities in support of the program; May be engaged with entering additional data for MOTs, EAP, Health App organizations, and Problem Gambling data into additional outside platforms; Follows accounting and recordkeeping policies and practices in assigned program; Creates, maintains, and enters information accurately into databases and EHR system; Conducts regular safety inspections and ensures all documentation logs are completed for safety equipment, PPE in stock, utilized/completes safety documentation related to safety aspects; Answers and creates professional emails daily, documents outreach to clients, and documents incoming referrals; Ensures that the reception area and office are kept clean, sanitized, and presentable; Conducts special projects as directed; Other related duties as assigned. ORGANIZATIONAL RESPONSIBILITIES: Performs work in alignment with BestCare's mission, vision, values; Supports the organization's commitment to foster and maintain a culture of inclusivity, equity, open-mindedness, cultural awareness, compassion, and respect for all individuals; Strives to meet Program/Department goals and supports the organization's strategic goals; Adheres to the organization's Code of Conduct, Business Ethics, Employee Handbook, and all other relevant policies, procedures, and other compliance needs; Understands and maintains professionalism and confidentiality per HIPAA, 42 CFR, and Oregon Statutes; Attends required program/staff meetings and completes assigned training timely and satisfactorily; Ensures that any required certifications and/or licenses are kept current and renewed timely; Works independently as well as participates as a positive, collaborative team member. Performs other organizational duties as needed. REQUIRED COMPETENCIES: Must have demonstrated competency or ability to attain competency for each of the following within a reasonable period: Strong proficiency in MS Office 365 (Word, Excel, Outlook), EMR system, MOTS, virtual meeting platforms, internet, and ability to learn new or updated software Proficiency with report-writing techniques and strong understanding of basic accounting practices and recordkeeping Ability to understand and follow BestCare's accounting and recordkeeping practices Excellent interpersonal and customer service skills and ability to apply these skills to engage with clients, family members, or community resources Ability to show compassion towards individuals with mental health and substance abuse disorders within a culturally diverse community Excellent communication skills (oral and written) with an emphasis on grammar and punctuation; Excellent organizational skills and attention to detail, accuracy, and follow-through Strong time management skills with a proven ability to meet deadlines Critical thinking skills Ability to maintain strict confidence as required by HIPAA, 42 CFR, and Federal and State regulations Ability to work effectively and respectfully in a diverse, multi-cultural environment Ability to manage a multi-line phone professionally and efficiently, and take accurate phone messages to route timely to the appropriate person Ability to work independently as well as participating as a positive, collaborative team member. Ability to build and maintain trust and positive relationships with co-workers and other staff or community partners Ability to function well and use good judgment in a high-paced and at times stressful environment Ability to manage conflict resolution and anger/fear/hostility/violence of others appropriately and effectively Requirements QUALIFICATIONS: EDUCATION AND/OR EXPERIENCE REQUIREMENTS: Assoc. degree or college-level business courses + 2 years' solid business/office experience or HSD (or equivalent) + 4 years' solid business/office experience LICENSES AND CERTIFICATIONS: Must maintain a valid Oregon Driver License or ability to obtain one upon hire and be insurable under the organization's auto liability coverage policy (minimum 21 years of age and with no Type A violations in the past 3 years, or three (3) or more Type B violations) and must have a reliable vehicle with adequate insurance to travel as needed. PREFERRED: Experience in a healthcare setting is preferred Experience with multi-line phone system is preferred Bilingual in English/Spanish a plus Salary Description $19.96-$24.93

Full-time Description JOB SUMMARY: The Administrative Support Specialist provides welcoming, professional, and direct front-office support as needed in assigned location(s), as well as assisting office staff with guidance on administrative functions, business requests, and resources. May serve as a mentor to other front-office staff, help to resolve lower-level issues, and refer matters to higher level staff as appropriate. ESSENTIAL FUNCTIONS: Serves as the first point of contact for clients, family members, and others, providing a welcoming and professional demeanor; Attends to appropriate requests of clients using exceptional customer service and client care; Answers multi-line phone system efficiently and professionally, transfers calls, and takes/delivers messages as needed; Is responsible for referral management, including processing of incoming referrals from internal and external parties to gather appropriate information, complete data entry into EMR, make initial contact with the client for scheduling in a timely manner, and closing the loop with the referring party; Additionally manages the referral tracking system and coordinates referrals with psychiatric care and/or other outside specialists; Creates client files as needed, verifies accuracy and completeness of all client data, runs reports for clinical staff to complete files for billing for both the file and EMR database; Organizes and schedules client appoints for all of the team to ensure the schedule is fully booked without double-bookings occurring; Is responsible for management of data entry of clinician case reports into EMR for admittance and discharge; Provides other administrative support including collecting payments, verifying insurance pay sources, verifying demographic information, obtaining client consent forms and releases of information, maintaining client attendance reports, scanning client records into EHR system, preparing and proofing reports, notices, correspondence, overseeing and maintaining office filing system and prescreening mail and faxes; Manages procurement of program supplies/equipment on behalf of the programs, coordinating with approved BestCare vendors, Admin fiscal/operations staff; Maintains supply inventory and orders supplies/tracks expenses; Oversees fiscal coordination with Finance (mgmt. of petty cash, weekly deposits, and managing client payments; Trains new staff on Front Office processes/procedures, maintaining documentation on all process changes and improvements; Schedules and participates in team meetings for administrative purposes, to take notes and coordinate projects with the larger team; Supports the office operating needs and changes with office space and serves as the point of contact for needs/questions of approved contracted vendors such as the landlord, cleaning company, and landscape company; Manages the program team's schedule, including organization of schedule template in EMR, Outlook and Teams platforms; Organizes, manages, and communicates the schedule for community meetings and internal meetings in the conference room; Provides complex, confidential, and specialized clerical and administrative activities in support of the program; May be engaged with entering additional data for MOTs, EAP, Health App organizations, and Problem Gambling data into additional outside platforms; Follows accounting and recordkeeping policies and practices in assigned program; Creates, maintains, and enters information accurately into databases and EHR system; Conducts regular safety inspections and ensures all documentation logs are completed for safety equipment, PPE in stock, utilized/completes safety documentation related to safety aspects; Answers and creates professional emails daily, documents outreach to clients, and documents incoming referrals; Ensures that the reception area and office are kept clean, sanitized, and presentable; Conducts special projects as directed; Other related duties as assigned. ORGANIZATIONAL RESPONSIBILITIES: Performs work in alignment with BestCare's mission, vision, values; Supports the organization's commitment to diversity, equity, and inclusion by fostering a culture of open-mindedness, cultural awareness, compassion, and respect for all individuals; Strives to meet Program/Department goals and supports the organization's strategic goals; Adheres to the organization's Code of Conduct, Business Ethics, Employee Handbook, and all other relevant policies, procedures, and other compliance needs; Understands and maintains professionalism and confidentiality per HIPAA, 42 CFR, and Oregon Statutes; Attends required program/staff meetings and completes assigned training timely and satisfactorily; Ensures that any required certifications and/or licenses are kept current and renewed timely; Works independently as well as participates as a positive, collaborative team member. Performs other organizational duties as needed. REQUIRED COMPETENCIES: Must have demonstrated competency or ability to attain competency for each of the following within a reasonable period: Strong proficiency in MS Office 365 (Word, Excel, Outlook), EMR system, MOTS, virtual meeting platforms, internet, and ability to learn new or updated software Proficiency with report-writing techniques and strong understanding of basic accounting practices and recordkeeping Ability to understand and follow BestCare's accounting and recordkeeping practices Excellent interpersonal and customer service skills and ability to apply these skills to engage with clients, family members, or community resources Ability to show compassion towards individuals with mental health and substance abuse disorders within a culturally diverse community Excellent communication skills (oral and written) with an emphasis on grammar and punctuation; Excellent organizational skills and attention to detail, accuracy, and follow-through Strong time management skills with a proven ability to meet deadlines Critical thinking skills Ability to maintain strict confidence as required by HIPAA, 42 CFR, and Federal and State regulations Ability to work effectively and respectfully in a diverse, multi-cultural environment Ability to manage a multi-line phone professionally and efficiently, and take accurate phone messages to route timely to the appropriate person Ability to work independently as well as participating as a positive, collaborative team member. Ability to build and maintain trust and positive relationships with co-workers and other staff or community partners Ability to function well and use good judgment in a high-paced and at times stressful environment Ability to manage conflict resolution and anger/fear/hostility/violence of others appropriately and effectively Requirements QUALIFICATIONS: EDUCATION AND/OR EXPERIENCE REQUIREMENTS: Assoc. degree or college-level business courses + 2 years' solid business/office experience or HSD (or equivalent) + 4 years' solid business/office experience LICENSES AND CERTIFICATIONS: Must maintain a valid Oregon Driver License or ability to obtain one upon hire, and be insurable under the organization's auto liability coverage policy (minimum 21 years of age and with no Type A violations in the past 3 years, or three (3) or more Type B violations) PREFERRED: Experience in a healthcare setting is preferred Experience with multi-line phone system is preferred Bilingual in English/Spanish a plus Salary Description 19.96-24.93

Job DescriptionDescription: JOB SUMMARY: The Administrative Support Specialist II provides welcoming, professional, and direct front-office support as needed in assigned location(s), as well as assisting office staff with guidance on administrative functions, business requests, and resources. May serve as a mentor to other front-office staff, help to resolve lower-level issues, and refer matters to higher level staff as appropriate. ESSENTIAL FUNCTIONS: Serves as the first point of contact for clients, family members, and others, providing a welcoming and professional demeanor; Attends to appropriate requests of clients using exceptional customer service and client care; Answers multi-line phone system efficiently and professionally, transfers calls, and takes/delivers messages as needed; Is responsible for referral management, including processing of incoming referrals from internal and external parties to gather appropriate information, complete data entry into EMR, make initial contact with the client for scheduling in a timely manner, and closing the loop with the referring party; Additionally manages the referral tracking system and coordinates referrals with psychiatric care and/or other outside specialists; Creates client files as needed, verifies accuracy and completeness of all client data, runs reports for clinical staff to complete files for billing for both the file and EMR database; Organizes and schedules client appoints for all of the team to ensure the schedule is fully booked without double-bookings occurring; Is responsible for management of data entry of clinician case reports into EMR for admittance and discharge; Provides other administrative support including collecting payments, verifying insurance pay sources, verifying demographic information, obtaining client consent forms and releases of information, maintaining client attendance reports, scanning client records into EHR system, preparing and proofing reports, notices, correspondence, overseeing and maintaining office filing system and prescreening mail and faxes; Manages procurement of program supplies/equipment on behalf of the programs, coordinating with approved BestCare vendors, Admin fiscal/operations staff; Maintains supply inventory and orders supplies/tracks expenses; Oversees fiscal coordination with Finance (mgmt. of petty cash, weekly deposits, and managing client payments; Trains new staff on Front Office processes/procedures, maintaining documentation on all process changes and improvements; Schedules and participates in team meetings for administrative purposes, to take notes and coordinate projects with the larger team; Supports the office operating needs and changes with office space and serves as the point of contact for needs/questions of approved contracted vendors such as the landlord, cleaning company, and landscape company; Manages the program team's schedule, including organization of schedule template in EMR, Outlook and Teams platforms; Organizes, manages, and communicates the schedule for community meetings and internal meetings in the conference room; Provides complex, confidential, and specialized clerical and administrative activities in support of the program; May be engaged with entering additional data for MOTs, EAP, Health App organizations, and Problem Gambling data into additional outside platforms; Follows accounting and recordkeeping policies and practices in assigned program; Creates, maintains, and enters information accurately into databases and EHR system; Conducts regular safety inspections and ensures all documentation logs are completed for safety equipment, PPE in stock, utilized/completes safety documentation related to safety aspects; Answers and creates professional emails daily, documents outreach to clients, and documents incoming referrals; Ensures that the reception area and office are kept clean, sanitized, and presentable; Conducts special projects as directed; Other related duties as assigned. ORGANIZATIONAL RESPONSIBILITIES: Performs work in alignment with BestCare's mission, vision, values; Supports the organization's commitment to foster and maintain a culture of inclusivity, equity, open-mindedness, cultural awareness, compassion, and respect for all individuals; Strives to meet Program/Department goals and supports the organization's strategic goals; Adheres to the organization's Code of Conduct, Business Ethics, Employee Handbook, and all other relevant policies, procedures, and other compliance needs; Understands and maintains professionalism and confidentiality per HIPAA, 42 CFR, and Oregon Statutes; Attends required program/staff meetings and completes assigned training timely and satisfactorily; Ensures that any required certifications and/or licenses are kept current and renewed timely; Works independently as well as participates as a positive, collaborative team member. Performs other organizational duties as needed. REQUIRED COMPETENCIES: Must have demonstrated competency or ability to attain competency for each of the following within a reasonable period: Strong proficiency in MS Office 365 (Word, Excel, Outlook), EMR system, MOTS, virtual meeting platforms, internet, and ability to learn new or updated software Proficiency with report-writing techniques and strong understanding of basic accounting practices and recordkeeping Ability to understand and follow BestCare's accounting and recordkeeping practices Excellent interpersonal and customer service skills and ability to apply these skills to engage with clients, family members, or community resources Ability to show compassion towards individuals with mental health and substance abuse disorders within a culturally diverse community Excellent communication skills (oral and written) with an emphasis on grammar and punctuation; Excellent organizational skills and attention to detail, accuracy, and follow-through Strong time management skills with a proven ability to meet deadlines Critical thinking skills Ability to maintain strict confidence as required by HIPAA, 42 CFR, and Federal and State regulations Ability to work effectively and respectfully in a diverse, multi-cultural environment Ability to manage a multi-line phone professionally and efficiently, and take accurate phone messages to route timely to the appropriate person Ability to work independently as well as participating as a positive, collaborative team member. Ability to build and maintain trust and positive relationships with co-workers and other staff or community partners Ability to function well and use good judgment in a high-paced and at times stressful environment Ability to manage conflict resolution and anger/fear/hostility/violence of others appropriately and effectively Requirements: QUALIFICATIONS: EDUCATION AND/OR EXPERIENCE REQUIREMENTS: Assoc. degree or college-level business courses + 2 years' solid business/office experience or HSD (or equivalent) + 4 years' solid business/office experience LICENSES AND CERTIFICATIONS: Must maintain a valid Oregon Driver License or ability to obtain one upon hire and be insurable under the organization's auto liability coverage policy (minimum 21 years of age and with no Type A violations in the past 3 years, or three (3) or more Type B violations) and must have a reliable vehicle with adequate insurance to travel as needed. PREFERRED: Experience in a healthcare setting is preferred Experience with multi-line phone system is preferred Bilingual in English/Spanish a plus

Full-time Description JOB SUMMARY: The Administrative Support Specialist provides welcoming, professional, and direct front-office support as needed in assigned location(s), as well as assisting office staff with guidance on administrative functions, business requests, and resources. May serve as a mentor to other front-office staff, help to resolve lower-level issues, and refer matters to higher level staff as appropriate. ESSENTIAL FUNCTIONS: Serves as the first point of contact for clients, family members, and others, providing a welcoming and professional demeanor; Attends to appropriate requests of clients using exceptional customer service and client care; Answers multi-line phone system efficiently and professionally, transfers calls, and takes/delivers messages as needed; Is responsible for referral management, including processing of incoming referrals from internal and external parties to gather appropriate information, complete data entry into EMR, make initial contact with the client for scheduling in a timely manner, and closing the loop with the referring party; Additionally manages the referral tracking system and coordinates referrals with psychiatric care and/or other outside specialists; Creates client files as needed, verifies accuracy and completeness of all client data, runs reports for clinical staff to complete files for billing for both the file and EMR database; Organizes and schedules client appoints for all of the team to ensure the schedule is fully booked without double-bookings occurring; Is responsible for management of data entry of clinician case reports into EMR for admittance and discharge; Provides other administrative support including collecting payments, verifying insurance pay sources, verifying demographic information, obtaining client consent forms and releases of information, maintaining client attendance reports, scanning client records into EHR system, preparing and proofing reports, notices, correspondence, overseeing and maintaining office filing system and prescreening mail and faxes; Manages procurement of program supplies/equipment on behalf of the programs, coordinating with approved BestCare vendors, Admin fiscal/operations staff; Maintains supply inventory and orders supplies/tracks expenses; Oversees fiscal coordination with Finance (mgmt. of petty cash, weekly deposits, and managing client payments; Trains new staff on Front Office processes/procedures, maintaining documentation on all process changes and improvements; Schedules and participates in team meetings for administrative purposes, to take notes and coordinate projects with the larger team; Supports the office operating needs and changes with office space and serves as the point of contact for needs/questions of approved contracted vendors such as the landlord, cleaning company, and landscape company; Manages the program team's schedule, including organization of schedule template in EMR, Outlook and Teams platforms; Organizes, manages, and communicates the schedule for community meetings and internal meetings in the conference room; Provides complex, confidential, and specialized clerical and administrative activities in support of the program; May be engaged with entering additional data for MOTs, EAP, Health App organizations, and Problem Gambling data into additional outside platforms; Follows accounting and recordkeeping policies and practices in assigned program; Creates, maintains, and enters information accurately into databases and EHR system; Conducts regular safety inspections and ensures all documentation logs are completed for safety equipment, PPE in stock, utilized/completes safety documentation related to safety aspects; Answers and creates professional emails daily, documents outreach to clients, and documents incoming referrals; Ensures that the reception area and office are kept clean, sanitized, and presentable; Conducts special projects as directed; Other related duties as assigned. ORGANIZATIONAL RESPONSIBILITIES: Performs work in alignment with BestCare's mission, vision, values; Supports the organization's commitment to foster and maintain a culture of inclusivity, equity, open-mindedness, cultural awareness, compassion, and respect for all individuals; Strives to meet Program/Department goals and supports the organization's strategic goals; Adheres to the organization's Code of Conduct, Business Ethics, Employee Handbook, and all other relevant policies, procedures, and other compliance needs; Understands and maintains professionalism and confidentiality per HIPAA, 42 CFR, and Oregon Statutes; Attends required program/staff meetings and completes assigned training timely and satisfactorily; Ensures that any required certifications and/or licenses are kept current and renewed timely; Works independently as well as participates as a positive, collaborative team member. Performs other organizational duties as needed. REQUIRED COMPETENCIES: Must have demonstrated competency or ability to attain competency for each of the following within a reasonable period: Strong proficiency in MS Office 365 (Word, Excel, Outlook), EMR system, MOTS, virtual meeting platforms, internet, and ability to learn new or updated software Proficiency with report-writing techniques and strong understanding of basic accounting practices and recordkeeping Ability to understand and follow BestCare's accounting and recordkeeping practices Excellent interpersonal and customer service skills and ability to apply these skills to engage with clients, family members, or community resources Ability to show compassion towards individuals with mental health and substance abuse disorders within a culturally diverse community Excellent communication skills (oral and written) with an emphasis on grammar and punctuation; Excellent organizational skills and attention to detail, accuracy, and follow-through Strong time management skills with a proven ability to meet deadlines Critical thinking skills Ability to maintain strict confidence as required by HIPAA, 42 CFR, and Federal and State regulations Ability to work effectively and respectfully in a diverse, multi-cultural environment Ability to manage a multi-line phone professionally and efficiently, and take accurate phone messages to route timely to the appropriate person Ability to work independently as well as participating as a positive, collaborative team member. Ability to build and maintain trust and positive relationships with co-workers and other staff or community partners Ability to function well and use good judgment in a high-paced and at times stressful environment Ability to manage conflict resolution and anger/fear/hostility/violence of others appropriately and effectively Requirements QUALIFICATIONS: EDUCATION AND/OR EXPERIENCE REQUIREMENTS: Assoc. degree or college-level business courses + 2 years' solid business/office experience or HSD (or equivalent) + 4 years' solid business/office experience LICENSES AND CERTIFICATIONS: Must maintain a valid Oregon Driver License or ability to obtain one upon hire and be insurable under the organization's auto liability coverage policy (minimum 21 years of age and with no Type A violations in the past 3 years, or three (3) or more Type B violations) and must have a reliable vehicle with adequate insurance to travel as needed. PREFERRED: Experience in a healthcare setting is preferred Experience with multi-line phone system is preferred Bilingual in English/Spanish a plus Salary Description $19.96-$24.93

Job DescriptionDescription: JOB SUMMARY: The Administrative Support Specialist provides welcoming, professional, and direct front-office support as needed in assigned location(s), as well as assisting office staff with guidance on administrative functions, business requests, and resources. May serve as a mentor to other front-office staff, help to resolve lower-level issues, and refer matters to higher level staff as appropriate. ESSENTIAL FUNCTIONS: Serves as the first point of contact for clients, family members, and others, providing a welcoming and professional demeanor; Attends to appropriate requests of clients using exceptional customer service and client care; Answers multi-line phone system efficiently and professionally, transfers calls, and takes/delivers messages as needed; Is responsible for referral management, including processing of incoming referrals from internal and external parties to gather appropriate information, complete data entry into EMR, make initial contact with the client for scheduling in a timely manner, and closing the loop with the referring party; Additionally manages the referral tracking system and coordinates referrals with psychiatric care and/or other outside specialists; Creates client files as needed, verifies accuracy and completeness of all client data, runs reports for clinical staff to complete files for billing for both the file and EMR database; Organizes and schedules client appoints for all of the team to ensure the schedule is fully booked without double-bookings occurring; Is responsible for management of data entry of clinician case reports into EMR for admittance and discharge; Provides other administrative support including collecting payments, verifying insurance pay sources, verifying demographic information, obtaining client consent forms and releases of information, maintaining client attendance reports, scanning client records into EHR system, preparing and proofing reports, notices, correspondence, overseeing and maintaining office filing system and prescreening mail and faxes; Manages procurement of program supplies/equipment on behalf of the programs, coordinating with approved BestCare vendors, Admin fiscal/operations staff; Maintains supply inventory and orders supplies/tracks expenses; Oversees fiscal coordination with Finance (mgmt. of petty cash, weekly deposits, and managing client payments; Trains new staff on Front Office processes/procedures, maintaining documentation on all process changes and improvements; Schedules and participates in team meetings for administrative purposes, to take notes and coordinate projects with the larger team; Supports the office operating needs and changes with office space and serves as the point of contact for needs/questions of approved contracted vendors such as the landlord, cleaning company, and landscape company; Manages the program team's schedule, including organization of schedule template in EMR, Outlook and Teams platforms; Organizes, manages, and communicates the schedule for community meetings and internal meetings in the conference room; Provides complex, confidential, and specialized clerical and administrative activities in support of the program; May be engaged with entering additional data for MOTs, EAP, Health App organizations, and Problem Gambling data into additional outside platforms; Follows accounting and recordkeeping policies and practices in assigned program; Creates, maintains, and enters information accurately into databases and EHR system; Conducts regular safety inspections and ensures all documentation logs are completed for safety equipment, PPE in stock, utilized/completes safety documentation related to safety aspects; Answers and creates professional emails daily, documents outreach to clients, and documents incoming referrals; Ensures that the reception area and office are kept clean, sanitized, and presentable; Conducts special projects as directed; Other related duties as assigned. ORGANIZATIONAL RESPONSIBILITIES: Performs work in alignment with BestCare's mission, vision, values; Supports the organization's commitment to foster and maintain a culture of inclusivity, equity, open-mindedness, cultural awareness, compassion, and respect for all individuals; Strives to meet Program/Department goals and supports the organization's strategic goals; Adheres to the organization's Code of Conduct, Business Ethics, Employee Handbook, and all other relevant policies, procedures, and other compliance needs; Understands and maintains professionalism and confidentiality per HIPAA, 42 CFR, and Oregon Statutes; Attends required program/staff meetings and completes assigned training timely and satisfactorily; Ensures that any required certifications and/or licenses are kept current and renewed timely; Works independently as well as participates as a positive, collaborative team member. Performs other organizational duties as needed. REQUIRED COMPETENCIES: Must have demonstrated competency or ability to attain competency for each of the following within a reasonable period: Strong proficiency in MS Office 365 (Word, Excel, Outlook), EMR system, MOTS, virtual meeting platforms, internet, and ability to learn new or updated software Proficiency with report-writing techniques and strong understanding of basic accounting practices and recordkeeping Ability to understand and follow BestCare's accounting and recordkeeping practices Excellent interpersonal and customer service skills and ability to apply these skills to engage with clients, family members, or community resources Ability to show compassion towards individuals with mental health and substance abuse disorders within a culturally diverse community Excellent communication skills (oral and written) with an emphasis on grammar and punctuation; Excellent organizational skills and attention to detail, accuracy, and follow-through Strong time management skills with a proven ability to meet deadlines Critical thinking skills Ability to maintain strict confidence as required by HIPAA, 42 CFR, and Federal and State regulations Ability to work effectively and respectfully in a diverse, multi-cultural environment Ability to manage a multi-line phone professionally and efficiently, and take accurate phone messages to route timely to the appropriate person Ability to work independently as well as participating as a positive, collaborative team member. Ability to build and maintain trust and positive relationships with co-workers and other staff or community partners Ability to function well and use good judgment in a high-paced and at times stressful environment Ability to manage conflict resolution and anger/fear/hostility/violence of others appropriately and effectively Requirements: QUALIFICATIONS: EDUCATION AND/OR EXPERIENCE REQUIREMENTS: Assoc. degree or college-level business courses + 2 years' solid business/office experience or HSD (or equivalent) + 4 years' solid business/office experience LICENSES AND CERTIFICATIONS: Must maintain a valid Oregon Driver License or ability to obtain one upon hire and be insurable under the organization's auto liability coverage policy (minimum 21 years of age and with no Type A violations in the past 3 years, or three (3) or more Type B violations) and must have a reliable vehicle with adequate insurance to travel as needed. PREFERRED: Experience in a healthcare setting is preferred Experience with multi-line phone system is preferred Bilingual in English/Spanish a plus

Job DescriptionDescription: Job Title: Executive Project Coordinator Department: Office of the President & CEO Reports to: Executive Assistant to the President & CEO Job Type: Full Time Salary Range: $40,000-$60,000 Compensation is competitive and commensurate with experience. Rincon - Building Spaces, Restoring Communities- Who we are: What began as a small clinic established by young community leaders on the West Side of Chicago in 1972 has grown into one of the largest providers of high-quality and culturally competent services focusing on counseling and crisis intervention services, substance use prevention and treatment, violence prevention, education, case management, community and family services. We are dedicated to rendering compassionate and effective programs to promote the quality of life by catalyzing to advocate, educate and empower individuals and their families. Position Description - What the Role Entails: The Executive Project Coordinator is a core creative, strategic, and communication partner within the Office of the President & CEO. This role advances the executive vision through brand-aligned design, narrative development, strategic communication, and high-impact project coordination. The coordinator safeguards and expresses the creative voice, image, and narrative identity of the Office, ensuring that every project, message, visual asset, presentation, event, and public-facing communication reflects: the CEO's direction, institutional priorities, aesthetic coherence, and the unified executive brand across all agencies. Working closely with the President & CEO, the Executive Assistant, MARCOM Department this role translates complex concepts into compelling storytelling, powerful visuals, polished messaging, and mission-driven philanthropic communication. The coordinator leads multi-departmental projects requiring precision, clarity, discretion, and executive-level execution. This role plays a central part in strengthening philanthropic investment, elevating donor engagement, building narrative impact, and supporting marquee initiatives championed by the President & CEO. Company Culture - Do Our Values Speak to You? At Rincon, our commitment to mutual respect, inclusivity, and diversity is woven into the structure of all that we do. We value: Dedication- Embodying effective and transparent leadership and quality client care. Education - Preventative programming and clinical services based on industry standards, competence and outreach. Accountability - Consistent service delivery, measurable success, and sensible financial management. Advocacy - Empowerment, reduction of treatment stigma, and relationship building with partners. Compassion - Embracing culturally diverse communities and equality through sensitivity to individual needs. With these values in mind, we promote a culture that fosters professional development and agency success. Many of our employees span an extended tenure, and we pride ourselves on developing dedicated and supported team members. Areas of Accountability - What you will be doing: Strategic Communication & Executive Narrative Craft and refine executive messaging, speeches, statements, visual concepts, and narrative frameworks. Translate CEO-driven ideas into polished storytelling, impactful presentations, and high-quality communication products. Produce communication materials for philanthropic initiatives, donor cultivation, and strategic partnerships. Protect the integrity, tone, rhythm, and emotional resonance of the CEO's voice across all platforms. Brand Stewardship & Creative Direction Ensure all creative outputs honor and preserve the CEO's image, design standards, and artistic vision. Lead executive branding, visual identity, narrative style, and digital symmetry across agencies. Produce branded materials, executive presentations, event visuals, and mission-aligned design packages. Maintain the Executive creative archive (photos, speeches, messages, assets, historical documentation). Digital Presence & Storytelling Manage the CEO's social media, digital messaging, visual storytelling, and curated public presence. Capture photography and videography at executive events, community engagements, and interagency activities. Oversee digital content planning, posting schedules, and analytics for executive communication channels. Elevate visibility through timely, meaningful storytelling that reflects executive priorities. Philanthropic Communication & Donor Impact Support the creation of donor-focused messaging, recognition language, and investment-aligned campaigns. Assist in crafting compelling stories of impact for philanthropic partners and fundraising initiatives. Partner with the Fundraising Manager and Development staff on digital assets, donor materials, and event-related communication. Executive Project Coordination Lead multi-departmental projects requiring coordinated timelines, brand alignment, and executive-level precision. Support marquee events, CEO-led initiatives, board-related presentations, and mission-driven campaigns. Manage annual event calendars, signature moments, and approved digital posts. Collaborate with MARCOM to ensure strategic consistency across agencies. Success Indicators Clear, consistent brand alignment and executive voice across all agencies. Increased digital engagement, narrative strength, and philanthropic visibility. High-quality, timely, and impactful communication products. Strengthened donor storytelling and enhanced executive presence. Seamless execution of multi-departmental initiatives with polished results. Professionalism & Confidentiality Maintains absolute discretion with executive information and communication. Operates with executive presence, maturity, and emotional intelligence. Represents the Office of the President & CEO with diplomacy, tact, and strategic awareness. All other duties as assigned Rincon Rewards & Benefits- How we value you: Health insurance Dental & Vision insurance Life insurance Short- and Long-Term Disability Insurance 401K Retirement Plan with possible organizational match Generous PTO (Paid time off)- Accrue up to 21 days in Year 1, some PTO carryover allowable. Employee Assistance Program Professional Development Opportunities Employment may qualify for the Public Service Loan Forgiveness Program (PSLF) Certain employees may qualify for City of Chicago commuter transit benefits Rincon's Work Environment - What to expect: Main office is located at 3710 N. Kedzie Avenue, Chicago, Illinois. The position is designed for an independent professional whose work hours are based on project and organizational needs. The position may operate from various locations depending on organizational needs. Schedule: Schedule: Variable, 8hr day, with 1hr lunch Monday to Friday, some evenings/weekends Language: Bilingual Spanish/English and Bicultural applicants strongly preferred RINCON FAMILY SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER Requirements: The Knowledge and Expertise that Matters Most - What you bring to the Role: High attention to detail Creative and solutions-focused Brand and mission awareness Strong writing & design capabilities Confidentiality and emotional intelligence Adaptability and time management Professional presence Position Qualifications - What is required to Perform the Role: Associate's degree required; Bachelor's in Communications, Marketing, Graphic Design, Public Relations, or related field preferred. 2-4 years of relevant experience in branding, communications, digital media, or executive support. Demonstrated skill in writing, design, social media strategy, and narrative production. Proficiency in Canva, Adobe Creative Suite, or similar design platforms. Photography/Videography experience required. Bilingual (English/Spanish) preferred. Ability to manage multiple deadlines, travel, and operate calmly under pressure (drive must have a car, travel international.

We are looking for a Procurement and Project Coordinator who is eager to be an essential part of managing our procurement processes while also contributing to project coordination in a dynamic, fun, and intellectually stimulating work environment. As a Procurement and Project Coordinator, you will be primarily responsible for overseeing the acquisition of hardware and managing vendor relationships. Additionally, you will assist in coordinating various aspects of our projects, ensuring efficiency and effectiveness in our operations. About DMC: DMC is a leading engineering consulting firm, delivering high-caliber engineering and custom software development services globally. Specializing in innovative solutions for manufacturing, testing, and product development, our expertise spans industries from aerospace to consumer-packaged goods to healthcare, and more. Our engineers excel in staying ahead of cutting-edge technologies and delivering top notch solutions. We prioritize technical excellence and cultivate a collaborative environment for independent and team-based work, reflecting our commitment to professional growth and providing forward-thinking solutions to clients. Responsibilities: 1. Procurement (Primary Focus) Manage vendor onboarding and integration into our systems Handle purchasing of hardware, tracking orders, receiving, and coordinating returns Negotiate contracts and maintain strong relationships with suppliers Ensure timely delivery and accuracy of orders Maintain procurement records and documentation 2. Project Coordination Customer onboarding and integration into our systems Support project managers in tracking project tasks and financials Develop and execute partnership plans for current and potential accounts Schedule and facilitate internal and external meetings 3. Sales Support Assist in routing and tracking sales leads and maintaining CRM information Contribute to client and partner relationship management Professionally field and assess incoming calls, identifying sales prospects and providing relevant assistance Engage in various sales and business development support activities Requirements: Bachelor's degree with minimum 3.4 GPA 1+ years of experience with procurement and/or purchase handling responsibilities Previous experience with sales support, project support, or business development support is preferred Strong computer skills - specifically in Microsoft Office Solid writing and math skills Proactive self-starter who consistently goes above and beyond without being asked Highly responsive & detail oriented Proven ability to work efficiently and effectively within a team environment to support the collective workload Customer service-oriented outlook with a friendly, upbeat attitude Curiosity to learn about DMC's processes, services, and technical offerings Additional Information: Benefits/Culture/Bonuses and More! Office Locations DMC Website Engineering Blogs Additional Career Opportunities Compensation is based on relevant experience, industry and location standards. Salary Range$50,000-$60,000 USD

Our Mission To improve the health of the communities we serve through contemporary, innovative, quality healthcare solutions. Schedule: Fulltime 40hrs/week - Days What You'll Do The Project Coordinator will track grant expenditures, request payments, present progress reports, manage consultants, track data, and disseminate project results. Provide direct oversight and management of the five-year Primary Care Training and Enhancement - Residency Training in Street Medicine (PCTE-RTSM) grant project. Implement grant program goals, workplan and action plans. Ensure compliance with all program directives. Responsible for the required collection, analysis, and reporting of data per grant requirements. Work with Freeman departments and external partners to develop and maintain required reports and documents and provide progress updates. Requirements * Healthcare work experience. * Computer literacy is required and familiarity with current healthcare industry practices is preferred. * Knowledge gained from bachelor's degree in business, Health Care Administration or related field, or 5 years or more comparable experience. * Lived experience as, or service to, people experiencing homelessness is highly desirable. Freeman Perks and Programs * For eligible full time and part time employees Freeman offers a wide variety of career opportunities, a great work culture and generous benefits, most starting day one! * Health, vision, dental insurance * Retirement with employer match * Wellness program with discounts to Health Insurance or Cash Bonus with Participation * Milestone payments with longevity of employment * Paid Time Off (PTO) or Flex time off (FTO) * Extended Sick Pay * Learning Center designated only for Freeman Family members * Payroll deduction at different locations such as The Daily Grind, Freeman Gift Shop, Cafeteria, etc.

Who We Are: The Ohio Facilities Construction Commission (OFCC) oversees capital projects undertaken by state agencies and state-supported higher education institutions; manages Ohio's school facility programs, which support the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects. The Commission sets uniform rules, procedures, and standardized documents for state construction under Chapter 153. The legislature established the Commission in 2012 with the merger of the Ohio School Facilities Commission (OSFC) and the former Office of State Architect. In 2013, the Commission undertook oversight of the cultural facilities grants program. In 2017, the legislature further folded all OSFC duties and responsibilities into the Commission, consolidating guidance and oversight for its various programs into one entity. In 2021, the Commission celebrated 100 years of public construction in the Buckeye State. What We Do: The Ohio Facilities Construction Commission oversees capital projects undertaken by state agencies and state-supported institutions of higher education; manages Ohio's school facility programs, which provide support for the construction and renovation of public K-12 schools; and administers the funding for community-based cultural and sports facilities projects. What You'll Do: Project Department's Construction Specialist 2 serves as the Project Coordinator & point of contact for all parties involved in capital construction projects: * Prepares Architect/Engineer (A/E), Consultant & Construction vendor contract documents & amendments * Processes contract documents (e.g., receives, reviews, verifies the required information & enters data) * Completes entries to certain project forms & ensures all forms are accurately completed * Facilitates approvals for all contracts * Prepares Controlling Board criteria for funding releases * Processes Controlling Board requests (e.g., distributes contract information to owner, verifies data submitted for funding is accurate, verifies purchase order is dispatched upon Controlling Board approval) * Responds to inquiries from contractors, A/Es, owners, & interested parties * Provides direction in completing required forms & documents * Processes construction schedule of values & subcontractor & material supplier declarations (e.g., receives, reviews, verifies required information & enters data) * Processes invoices & change & maintains budgetary control relative to the impact of change orders (e.g., increase/decrease in amount specified in contract or purchase order) * Prepares requests to project owners for retainage escrow funds & issues authorization to the escrow agent to release all monies at contract completion * Reviews & processes liability insurance certificate updates * Compiles, organizes & maintains various documents * Follows up & responds to problems/issues arising during the project life cycle * Researches information related to projects * Prepares analysis of project information using MS Excel worksheets/workbooks & MS Word documents * Prepares MS Power Point presentation & conducts informational presentations as assigned * Monitors & assists in all aspects of the bid process to accomplish completion within scheduled deadlines * Establishes bid date * Prepares legal advertisements for publication in the newspaper & on the Commission website * Notifies all parties involved (e.g., owners, A/E's, construction managers) * Attends pre-bid conference & assists in advising contractors about process & procedures * Conduct public bid openings & prepares bid tabulations * Assists the construction team in verifying submitted documents * Verifies bidders' bonds * Prepares recommendations for award letters * Prepares contracts & verifies documents * Acts as a Prevailing Wage Coordinator 12 mos. exp. as Construction Project Specialist 1, 85831 or Construction Project Specialist 1 (Exempt), 85832 or in comparable position involving construction project inspection; or 3 mos. trg. or 3 mos. exp. in one of following: shop math, geometry, trigonometry or calculus & 1 course or 3 mos. trg. or 3 mos. exp. in reading blueprints &/or specifications; or demonstrate proficiency; must be able to provide own transportation. Job Skills: Construction Maintenance

Further your education, learn more about your chosen field, and make a difference in the lives of some of our community's most vulnerable as an unpaid intern at Chestnut's Hillsboro, MO location. Responsibilities Provide consumer-driven services outlined in treatment/recovery/safety plan, working primarily with the adult mental health and substance use population. Services may take place in clients' natural or presenting environment, as appropriate. Refer and link clients to community resources. Demonstrate skills in evidence based practices such as CBT, trauma informed care, and the developmental stages. Promote the recovery model of treatment including trauma-informed care, hope, respect, empowerment, health/wellness and spirituality/connectedness. Qualifications Bachelor's degree in counseling, social work, education, psychology or related human service field. Basic computer skills including MS Office and an electronic medical record. Must have valid driver's license, private auto insurance, and be insurable. Are you intrigued by this job but don't meet every single requirement? Research shows that women and people of color are less likely to apply for jobs when that's the case. Chestnut is committed to building a diverse, inclusive, and authentic workplace. If you're excited about any of our posted positions but your experience doesn't line up perfectly, please apply anyway ! You might be just the right candidate for another role. We'd love to explore the possibilities with you! EOE - Minorities/Females/Veterans/Disabled. Chestnut welcomes applications from qualified individuals with recovery experience.