Executive Administrator jobs at Chromalloy Gas Turbine LLC - 347 jobs

Job Posting Start Date 11-20-2025 Job Posting End Date 01-20-2026Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a Program Administrator located in Milpitas, CA. Reporting to the Program Management Director, the Program Administrator's role involves assisting with managing customer accounts in all aspects of supporting the business relationship. What a typical day looks like: Assist in the review of program proposals or plans to define time frame, procedures for accomplishing program, staffing requirements and allotment of available resources to various phases of program. Confers with appropriate managers within Program Management, Operations and others to outline work plan and to assign duties, responsibilities and scope of authority, and to receive technical advice and resolve problems. Drives and coordinates projects/activities with the Customer Focus Team (CFT) members to ensure program progresses on schedule and within prescribed budget, including facilitating the work/communication across different departments. Prepares program reports and executive presentations for management, client, or others. May assist in metric development and tracking for the program. Occasional travel to customer locations. Drive the team to look for continuous improvement activities that have an impact in the project timeline, cost or daily production activities. Follow up on shipments to ensure we meet site and customer guarantees without any delay and coordinate the team to any issue that could generate an impact. The experience we're looking to add to our team: Bachelor's degree or equivalent experience in addition to 5 years of experience in a manufacturing or related Industry. Has awareness of the functional impact upon work processes and other functions. Use of the following tools may be required: Microsoft Project, Access, Excel Office Skills: telephones, data entry, office software to include, word processing, spreadsheets, presentation package and database systems. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals as well as the ability to write routine reports and correspondence. Effective presentation skills to include speaking before groups of customers or employees. SA63 What you'll receive for the great work you provide: Full range of medical, dental, and vision plans Life Insurance Short-term and Long-term Disability Matching 401(k) Contributions Vacation and Paid Sick Time Tuition Reimbursement Pay Range (Applicable to California)$70,900.00 USD - $97,500.00 USD AnnualJob CategoryOperationsRelocation: Not eligible Is Sponsorship Available? NoRequired Skills: Problem Solving Ability, Visual BasicFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

At Ensign-Bickford Aerospace & Defense Company (EBAD), we believe that our strengths are built on our most important resource - our people. Join EBAD and you'll be a part of a team who creates cutting edge technology that will blast us into the future. No other company can match the innovative energetic solutions that we provide. At EBAD you will actively contribute to successful missions putting men, women and satellites into space, and protecting our armed service men and women around the world. If this is the culture and work environment you are seeking, then EBAD is the place for you! Job Description The Program Administrator is responsible for providing timely and accurate data to the Program Managers and Market Segment Directors in order to meet customer requirements and plan company objectives. Responsibilities: Provide analysis and reports for closeout of projects Generate and distribute weekly/monthly reports Maintenance of projects and budgets in ERP system Attachment of documentation in ERP Maintain accurate plan dates for revenue and booking reports Generate cost data for negotiations Leads Program Manager training sessions Requirements: Bachelor's degree Proficiency with Microsoft office Previous ERP system experience is preferred Strong attention to detail Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions.Click here to learn more. Job Description The Program Administrator is responsible for providing timely and accurate data to the Program Managers and Market Segment Directors in order to meet customer requirements and plan company objectives. Responsibilities: Provide analysis and reports for closeout of projects Generate and distribute weekly/monthly reports Maintenance of projects and budgets in ERP system Attachment of documentation in ERP Maintain accurate plan dates for revenue and booking reports Generate cost data for negotiations Leads Program Manager training sessions Requirements: Bachelor's degree Proficiency with Microsoft office Previous ERP system experience is preferred Strong attention to detail Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

Title: L1 Service Desk Administrator Department: Managed Services Classification: Full-time, Exempt Reports to: Service Desk Supervisor Manages: N/A Travel: < 10% The L1 Service Desk Administrator is responsible for answering calls from assigned Service Desk and Help Desk call queues. This role's primary function is to serve as the first point of contact for the customer user base. This includes information gathering, initial triage, resolution and if necessary, escalation back to the customer. Key responsibilities include:? Answer all calls received through assigned call queues. Respond to assigned tickets within appropriate service level agreements for customers (SLA's) Answer all incoming tickets through internal Chat system Provides basic level troubleshooting and support such as password resets, application or workstations troubleshooting, and specific tasks as outlined in standard operating procedure documents (SOP's) Perform on & offboarding as outlined by customers SOP Communicate key incidents to Supervisor that may have an impact to the larger team or customers Maintain open communication with the Service Desk team and Supervisor primarily via Microsoft Teams to stay current on any ongoing issues Identify opportunities to improve team performance and documentation Follow documented procedures for each customer's individual path of escalation for non-L1 or out of scope issues Qualifications Education A High School Diploma or GED Associates Degree in IT or related field preferred or related years of related work experience Skills and Certification Google IT Support Professional Certificate Knowledge and Experience Ability to effectively multi-task multiple tickets/project Basic understanding of IT Systems and Networks Excellent verbal and written communication skills Experience performing analysis utilizing Network and System monitoring consoles Experience with cloud computing and AWS and/or Azure services Strong understanding of networking and associated protocols Physical Demands While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer Ability to sit at a computer terminal for an extended period Light to moderate lifting is required Reasonable accommodations may be made to enable individuals with disabilities to perform these functions Benefits Benefits include: Medical, Dental, Vision Insurance 401K with company match Unlimited vacation -work hard, play hard! Growing company with opportunities for advancement

About Schumacher Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers “celebrate the feeling of home”. Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what's come before, a drive to make our products with enormous care, and an attention to detail. Schumacher is a globally recognized company with a myriad of showrooms both domestically and internationally. Our competitive advantage is our people. We are guided by our core values. At F. Schumacher WE ARE: Problem-Solvers Who Bring Answers: We don't just spot issues, we show up with smart options and creative fixes. Drivers of Momentum: We keep projects moving and people aligned. Impact-Makers: We measure success in real outcomes. Clear, Confident Communicators: We share updates early, flag risks fast, and make sure your team and manager are never in the dark. Leaders Without Titles: We influence through credibility and collaboration, not hierarchy. Teammates Who Elevate the Whole: We make your peers better by sharing context, knowledge, and tools. Financially Savvy Operators: We care about accuracy, efficiency, and results. This role sits within Schumacher North America, the largest division of the company. About the Role We are seeking a highly organized, proactive, and resourceful Executive Assistant & Office Coordinator to provide comprehensive administrative and operational support to senior leadership while ensuring the smooth running of the office. This hybrid role combines the strategic partnership responsibilities of an Executive Assistant, such as calendar management, executive communications, and confidential project support, with the day-to-day operational responsibilities of an Office Coordinator, ensuring that our team, office, and guests are supported at the highest level. The ideal candidate will be a strong communicator, thrive in a fast-paced environment, and bring a balance of professionalism, discretion, and approachability. Key Responsibilities Executive Support Provide high-level administrative support to senior executives, including calendar management, travel arrangements, expense reporting, and scheduling meetings. Prepare correspondence, presentations, reports, and other materials on behalf of executives. Serve as the first point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. Anticipate executive needs and proactively provide solutions, information, or resources. Coordinate and manage confidential projects, board materials, and leadership offsites. Office Coordination & Operations Manage daily office operations: answer phones, process mail, scan documents, order supplies, and maintain office systems. Ensure the office environment is welcoming, organized, and visually aligned with our brand for both employees and visitors. Serve as the first face of the office-greeting guests and maintaining a professional, friendly atmosphere. Partner with vendors, schedule repairs, process invoices, and oversee office-related budgets. Assist with planning and executing employee engagement activities (e.g., holiday parties, team-building events). Support onboarding logistics for new hires in coordination with HR. Cross-Functional Support Collaborate with HR, Finance, and Operations to ensure smooth execution of company-wide initiatives. Assist with communications, event logistics, and coordination for cross-departmental projects. Adapt quickly to new systems, technologies, and business needs. Requirements Bachelor's degree preferred; high school diploma required. Minimum of 3 years of experience as an Executive Assistant, Office Coordinator, or similar administrative role. Strong organizational and time-management skills with proven ability to prioritize and meet deadlines. Exceptional interpersonal and communication skills-capable of interacting with executives, colleagues, and external partners at all levels. Demonstrated ability to manage confidential information with integrity and discretion. Advanced proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools. High degree of ownership, accountability, and initiative; able to work independently and anticipate needs. Positive, professional, and approachable demeanor with a solutions-oriented mindset. Why Join Us? At F. Schumacher & Co., you will be part of a creative, fast-moving, and collaborative culture that values innovation, design, and people. This is an opportunity to play a pivotal role in supporting both our leadership team and the operational backbone of the business, while growing within a company that is transforming an industry. We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. Salary Range $75,000-$80,000 USD

Executive Assistant and Operations Coordinator Position Type: Full-time Salary: $60,000 - $65,000 Deadline to apply: January 31, 2026 but will be reviewing apps on a rolling basis! About America On Tech: America On Tech (AOT) is a national nonprofit preparing the next generation of technology leaders from underestimated communities. Since 2014, AOT has provided no-cost tech education and workforce training to students in NYC, LA, Miami, and Atlanta. AOT equips young people with in-demand skills in AI, Web Development, Data Science, and more, creating pathways to higher education and careers. To date, AOT has served 6,600+ students, facilitated 1,500+ paid internships. AOT alumni are twice as likely to attend college and five times more likely to pursue tech degrees. Learn more at ********************* Who We Are Looking For: We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support our executive team and ensure smooth day-to-day business operations. This hybrid role combines high-level administrative support with operational coordination, making it ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can anticipate needs before they arise. Responsibilities: Executive Support Manage complex calendars across multiple time zones, including scheduling, rescheduling, and prioritizing meetings. Coordinate domestic and international travel, including flights, accommodation, itineraries, and expense reconciliation. Serve as a gatekeeper by triaging emails, tracking follow-ups, and drafting communications on behalf of executives. Prepare meeting agendas, briefing materials, presentations, and post-meeting action summaries. Maintain discretion and confidentiality regarding sensitive business information. Complete a variety of special projects including creating presentations, financial spreadsheets and special reports Provide support on additional projects that fall under the purview of the CEO and President as needed Operations and Finance Coordination Support operational processes including office management, vendor coordination, and procurement. Assist with onboarding and offboarding logistics for employees, including equipment distribution and account access. Help maintain systems and tools such as project management platforms, CRM software, HR systems, or shared drives. Manage internal documentation, ensuring information is up-to-date and accessible. Coordinate company events, team meetings, retreats, and culture-building activities. Process weekly invoices and contractor payments and help manage the AP expense tracker Help with the HR coordination; regularly use online Applicant Tracking System through TriNet Process transactions and student stipends during semester. Project & Process Management Track deadlines, deliverables, and priorities across cross-functional projects; flag risks and ensure accountability. Conduct research, gather data, and prepare summaries to support decision-making. Identify administrative or operational inefficiencies and recommend improvements. Support special projects as assigned by leadership. Qualifications: 3+ years in an Executive Assistant, Operations Coordinator, or hybrid administrative/operations role. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills. Proficiency with tools such as Google Workspace and Salesforce; experience with project management tools a plus. High level of professionalism, discretion, and judgment. Ability to work independently, anticipate needs, and take ownership. Strong project management, and vendor coordination skills. Highly organized, proactive, and comfortable navigating multiple deadlines in a fast-paced environment. Commitment to America On Tech's mission and values. Benefits of Working at America On Tech: Hybrid work model (1 day in-person with additional in-person time required for in-person student and/or recruitment events; these will be scheduled and communicated in advance as much as possible) Medical, dental and vision insurance Pre-tax commuter benefits 20 paid vacation days per year 2 week holiday vacation at the end of the year 10 organizational holidays per year 1 PTO day for your birthday 56 hours of paid sick time 6% 401K Match (after one year) Background Check Disclosure: All positions at America on Tech, Inc. require at least some interaction with minors (see list of duties for specific details). Therefore, candidates must undergo a background check to ensure the safety of the youth we serve. Candidates will be informed about the background check process and will have the opportunity to discuss any relevant issues. Applicants in California will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, while also adhering to CANRA and any other state or local ordinances regarding the protection of minors. How to apply: ********************************************************************************************************************** All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin.

Opportunity: Insurance Policy Services Administrator - Financial Services/Life Insurance At Chamberlain Group, we do everything in teams because we believe in the collective genius of groupthink: many heads are better than one! The core responsibilities of the Insurance Policy Services Administrator will be to work as part of our Insurance Team to provide and service executive benefits solutions and insurance administration. Success in this position requires 2+ years of experience in the life insurance/wealth management industry, with non-qualified plan administration familiarity preferred, and a commitment to offering platinum-level client service. It is essential that the candidate demonstrates a high degree of attention to detail and has an exceptional professional demeanor. He/she will have direct interaction with both our individual and corporate clients. This position will be responsible for policy and plan administration, tax reporting, carrier correspondence and other duties as assigned. The ideal candidate will be proficient to excellent in PowerPoint and Excel and have solid industry/carrier relationships and knowledge. Requirements: BA/BS degree in Business or related field preferred. CA Life License preferred. 2+ years of wealth management/life insurance experience preferred. Familiarity with Non-Qualified Plan administration a plus. Must be detail oriented, highly organized, self-motivated, and possess strong time management skills. Strong analytical and technical skills Sophisticated understanding of platinum-level client service. Competency in mathematics and financial spreadsheets a plus. Proficient in Microsoft Office (Word Excel and PowerPoint) and CRM systems Excellent written and verbal communication skills. Committed to working with integrity. Compensation and Benefits Base Salary Range: $65,000 - $70,000 Chamberlain Group assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be as stated above at the commencement of employment. However, base salary if hired will be determined on an individualized basis and is only part of the Chamberlain Group Total Compensation Package, which, depending on the position, may also include bonus plans and Company-sponsored benefit programs. Chamberlain Group offers competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and fun. We provide medical/dental/vision benefits, a substantial time off package, generous retirement plan options, assistance for licenses and designations, awards for tenure, and a flexible Friday program in the summer months… it is a GREAT place to work! We work hard to value our team, providing an employment experience that supports you and your family through moments that matter. This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.

Employee Services Administrator Reports to: Employee Services Manager Department: People Operations Classification: Full-time, Hourly (Non-Exempt) Pay: $25 - $29 an hour Stanislaus Mission To attract quality-oriented restaurateurs with consistently superior tomatoes and olive oil, keep them through legendary service, and invest in talented people who share our dedication to customer success. The Company Stanislaus Food Products is a nationally recognized, family-owned company known for crafting the finest Italian-style tomatoes and sauces for top-quality Italian restaurants and pizzerias. If you take pride in the quality of your work and prefer working on a team of talented individuals who share your passion for excellence, we invite you to apply for this exciting opportunity! This is a full-time position located on-site at our Modesto Cannery and Employee Services Building. In this role, you will be responsible for all Union Employee Services daily functions which include: scheduling, leave of absences, filing, documentation coordination and completion, and employee services. Strong customer service is expected daily to our internal customers (our team!). During our Harvest season, you will be expected to work at least 6 days a week. You will work night shift and oversee our Cannery scheduling during this time. Our Season runs from Mid-July through end of September but could extend. During our regular schedule, this position works Monday - Friday from approximately 8:00 am- 5 pm. This position will be primarily responsible to: Schedule the Distribution Center and the Cannery following the Union regulations. Provide People Operations administration support to union hourly employees for all People Operations functions including customer service in person and over the phone. Provide Seasonal Registration support to the Employee Services Manager as needed. Review leave of absence needs and process documentation according to the CBA and/or the law. Review Vacation and Sick hours requests and submit requests with Payroll. Scan employee documentation in HRIS. Assist in maintaining compliance with federal, state, and local employment laws and regulations. Support the development and maintenance of People Operations policies and procedures. Collect, compile, and enter data into computer systems, generate reports, and advise on routine system operations. Help prepare and maintain employee records and People Operations documentation. Provide excellent customer service - especially in complex or high-pressure situations. Other duties assigned. Minimum Qualifications: 1 year in Human Resources or People Operations role. 2-3 years of professional customer/employee service experience. 2-3 years of professional experience using Microsoft Suite applications. Must be able to work in a high paced environment. Must be able to work long hours including the weekends during the Harvest Season. Maintain trust and confidentiality while being sensitive to Labor Relations matters. Strong problem-solving, verbal, written, and interpersonal skills; strong customer service values. Able to work independently and work with all levels of management. Highly organized and strong prioritization skills. Strong attention to detail. Strong computer skills to include but not limited to MS Excel, Word, Outlook, PowerPoint, and other computer driven software. Bi-lingual in English and Spanish. Preferred Qualifications: Familiarity with UKG. Familiarity with scheduling systems. Indeavor is a plus. Physical Requirements: Rare lifting, carrying, pushing, and/or pulling; rare stooping, kneeling, crouching, and/or crawling; and frequent fine finger dexterity. Generally, the job requires the following percentages of time committed to physical activity: 75% or more sitting, 25% or less walking, and 25% or less standing. The job is performed under rare temperature variations and in an office environment. Unrestricted visual and audio abilities are required for the safety of all employees. The ability to lift up to 25 lbs. is required. Wellbeing: In addition to our solid track record as a stable, growing employer, we offer a variety of different benefits depending on your role: Physical Wellness - Medical plan options, Dental, Vision. Social Wellness - Paid Time Off, Company Holidays, Federal and State Leave of Absences. Development Wellness - Recognition, Development Training Programs, Succession Planning, Tuition Reimbursement. Emotional Wellness - Employee Assistance Program, People Operations Department -Open Door Policy. Financial Wellness - Competitive Salary, Performance based bonus, 401k Program, Life Insurance. Nutrition Wellness - Access to best-in-class tomato sauce and olive oil products.

Main Duties & Responsibilities Primary Job Role Manages all administrative functions for the Rental Manager. Responsible for providing administrative support to multiple assigned leadership, responsible for partnering with the leadership in the daily business activities and project coordination, while handling sensitive and confidential information in a professional proactive manner. Accurate & timely completion of routine daily, weekly, monthly tasks as assigned (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.). Prepares correspondence, bills, statements, receipts, checks, purchase orders or other documents. Ensure information is accurate, copied and saved for reference daily. Assists with meeting preparation (documents, presentations, catering, etc.) for leadership team. Orders supplies and/or equipment from suppliers as requested to support operations. Monitors data/communications and informs appropriate managers of changes affecting operations (e.g., inventory controls, scheduling, event coordination, etc.). Maintains complete and accurate document recordkeeping duties (e.g., invoices, records of completion, account records, etc.). Performs other duties as assigned. Essential Job Competencies Safety: fully supports, encourages and follows safe work behavior, and considers safety of paramount importance in the workplace. Job Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge, skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS. Communication: Uses active listening skills, conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments, progress, problems and plans through consistent, effective communication. Avoids surprises. Interpersonal Skill: Anticipates, notices, and understands concerns of others, involving them in a process or decision to ensure their support. Develops and maintains positive relationships. Considerate and discreet in handling challenging, awkward or tense interpersonal situations, focusing on issues and interests instead of people or positions. Knows when to escalate critical issues when unsuccessful in gaining support. Planning and Organizing: Creates realistic schedules and follows them. Evaluates progress against schedule and goal. Identifies the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps. Anticipates the impacts / risks of actions. Seeks and uses others' input about critical actions, timelines, sequencing, scope, methodology, expected outcomes, and priorities. Adjusts plans based on input. Takes Initiative: Takes appropriate action to resolve issues without requiring direction. Seeks out others involved in a situation to learn their perspectives. Makes difficult decisions in a timely manner. Is willing to make decisions in difficult or ambiguous situations, when time is critical. Assertive in a group when it is necessary to facilitate change, overcome an impasse, face issues, or ensure that decisions are made. Customer Oriented: Demonstrates concern for satisfying external and/or internal customers. Responsive, quickly and effectively addresses customer concerns or problems. Assures customers he/she is willing to work with them to meet their needs. Presents a cheerful, positive manner with customers. Confidence and Drive: Confident in one's own ideas and capability to be successful; willingness to take an independent position in the face of opposition. Approaches challenging tasks with a "can-do" attitude. Driven to see projects and tasks through to successful completion, is not swayed by resistance and focuses on achievement of the initiative. Adaptability: Adapts to changing business needs, conditions, and work responsibilities. Adapts approach, goals, and methods to achieve solutions and results in dynamic situations. Recovers quickly from setbacks, and finds alternative ways to reach goals or targets. Open to different and new ways of doing things; willing to modify one's preferred way of doing things. Personal Development: Takes responsibility for personal learning and development by acquiring and refining technical and professional skills needed in job related areas. Obtains developmental opportunities proactively. Actively seeks and embraces growth opportunities. Company Overview In 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida. Today, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano. Ring Power also has eight facilities outside of Florida - The Carolinas, Georgia, Texas & Tennessee- to serve the needs of other specialized industries and customers. Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the "Customers First" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale. Currently, more than 2,700 employees at 20+ locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level. Qualifications Education and Experience Formal Education High School diploma or GED Experience 1-3 years Required / Credentials Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers. Well versed in Microsoft Office programs Experienced and capable in retrieving, analyzing and processing data with the use of a computer Capable of data entry of 35WPM+ Updating of Knowledge Job requirements change requiring re-training to stay current every 1-2 years. Responsibility for Change, Innovation, Overall Improvement, and/or Effectiveness Problem Solving Job requires problem solving ability, established examples / guidance are not always available Creativity Job requires some creativity to generate solutions or improve effectiveness within well-established boundaries. Autonomy Job is regularly monitored to determine outcomes. Assignments allow some discretion in decision making and setting priorities within well-established parameters. Working Environment Stress Load Occasional exposure to these stresses (less than 20% of the time). Workload Fluctuation Job involves occasional changes in priorities, complexity and/or quantity of work. Work Schedule Work is routinely performed during regular business hours with rare exceptions. Organizational Impact A person's performance in this job has noticeable immediate impact on expense, efficiencies or achievement of overall department objectives. Supervisory Responsibility Job has no subordinates / no supervisory responsibility (may work independently or as a member of a team) Physical Demands "NA": Not Applicable "O": Occasionally - (up to 3 hours/day) "F": Frequently - (3-6 hours/day) "C": Constantly - (6-8 hours/day) N/A: Climbing N/A: Balancing O: Stooping O: Kneeling O: Crouching N/A: Crawling O: Reaching O: Standing C: Sitting O: Walking N/A: Feeling C: Fingering O: Grasping C: Repetitive Motion C: Talking C: Hearing O: Pushing - Up to 25 lbs. O: Pulling - Up to 25 lbs. O: Lifting - Up to 25 lbs. N/A: Pushing - 26-50 lbs N/A: Pulling - 26-50 lbs. N/A: Lifting - 26-50 lbs. N/A: Pushing - Over 50 lbs. N/A: Pulling - Over 50 lbs. N/A: Lifting - Over 50 lbs. Environmental Conditions "NA": Not Applicable "O": Occasionally - (up to 3 hours/day) "F": Frequently - (3-6 hours/day) "C": Constantly - (6-8 hours/day) F: Inside conditions: Protection from weather but not necessarily from temperature change. N/A: Outside environmental conditions: No effective protection from weather. O: Extreme cold: Temperatures below 32 degrees for periods of more than one hour. N/A: Extreme heat: Temperatures above 100 degrees for periods of more than one hour. N/A: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level O: Vibration: Exposure to oscillating movements of the extremities of whole body. O: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts, electrical current, working in high places, exposure to heat and/or chemicals. O: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation. N/A: Oils: There is air and/or skin exposure to oils and other cutting fluids. N/A: Air particulates / contaminants: the worker is required to wear respirator. RING POWER CORPORATION, INC. IS AN EQUAL OPPORTUNITY EMPLOYER

Main Duties & Responsibilities Primary Job Role Manages all administrative functions for the Rental Manager. Responsible for providing administrative support to multiple assigned leadership, responsible for partnering with the leadership in the daily business activities and project coordination, while handling sensitive and confidential information in a professional proactive manner. Accurate & timely completion of routine daily, weekly, monthly tasks as assigned (payroll/time management, reports, internal control reporting, meeting scheduling/organizing/set up, etc.). Prepares correspondence, bills, statements, receipts, checks, purchase orders or other documents. Ensure information is accurate, copied and saved for reference daily. Assists with meeting preparation (documents, presentations, catering, etc.) for leadership team. Orders supplies and/or equipment from suppliers as requested to support operations. Monitors data/communications and informs appropriate managers of changes affecting operations (e.g., inventory controls, scheduling, event coordination, etc.). Maintains complete and accurate document recordkeeping duties (e.g., invoices, records of completion, account records, etc.). Performs other duties as assigned. Essential Job Competencies Safety: fully supports, encourages and follows safe work behavior, and considers safety of paramount importance in the workplace. Job Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge, skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS. Communication: Uses active listening skills, conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments, progress, problems and plans through consistent, effective communication. Avoids surprises. Interpersonal Skill: Anticipates, notices, and understands concerns of others, involving them in a process or decision to ensure their support. Develops and maintains positive relationships. Considerate and discreet in handling challenging, awkward or tense interpersonal situations, focusing on issues and interests instead of people or positions. Knows when to escalate critical issues when unsuccessful in gaining support. Planning and Organizing: Creates realistic schedules and follows them. Evaluates progress against schedule and goal. Identifies the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps. Anticipates the impacts / risks of actions. Seeks and uses others' input about critical actions, timelines, sequencing, scope, methodology, expected outcomes, and priorities. Adjusts plans based on input. Takes Initiative: Takes appropriate action to resolve issues without requiring direction. Seeks out others involved in a situation to learn their perspectives. Makes difficult decisions in a timely manner. Is willing to make decisions in difficult or ambiguous situations, when time is critical. Assertive in a group when it is necessary to facilitate change, overcome an impasse, face issues, or ensure that decisions are made. Customer Oriented: Demonstrates concern for satisfying external and/or internal customers. Responsive, quickly and effectively addresses customer concerns or problems. Assures customers he/she is willing to work with them to meet their needs. Presents a cheerful, positive manner with customers. Confidence and Drive: Confident in one's own ideas and capability to be successful; willingness to take an independent position in the face of opposition. Approaches challenging tasks with a "can-do" attitude. Driven to see projects and tasks through to successful completion, is not swayed by resistance and focuses on achievement of the initiative. Adaptability: Adapts to changing business needs, conditions, and work responsibilities. Adapts approach, goals, and methods to achieve solutions and results in dynamic situations. Recovers quickly from setbacks, and finds alternative ways to reach goals or targets. Open to different and new ways of doing things; willing to modify one's preferred way of doing things. Personal Development: Takes responsibility for personal learning and development by acquiring and refining technical and professional skills needed in job related areas. Obtains developmental opportunities proactively. Actively seeks and embraces growth opportunities. Company Overview In 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida. Today, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano. Ring Power also has eight facilities outside of Florida - The Carolinas, Georgia, Texas & Tennessee- to serve the needs of other specialized industries and customers. Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the "Customers First" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale. Currently, more than 2,700 employees at 20+ locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level. Qualifications Education and Experience Formal Education High School diploma or GED Experience 1-3 years Required / Credentials Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers. Well versed in Microsoft Office programs Experienced and capable in retrieving, analyzing and processing data with the use of a computer Capable of data entry of 35WPM+ Updating of Knowledge Job requirements change requiring re-training to stay current every 1-2 years. Responsibility for Change, Innovation, Overall Improvement, and/or Effectiveness Problem Solving Job requires problem solving ability, established examples / guidance are not always available Creativity Job requires some creativity to generate solutions or improve effectiveness within well-established boundaries. Autonomy Job is regularly monitored to determine outcomes. Assignments allow some discretion in decision making and setting priorities within well-established parameters. Working Environment Stress Load Occasional exposure to these stresses (less than 20% of the time). Workload Fluctuation Job involves occasional changes in priorities, complexity and/or quantity of work. Work Schedule Work is routinely performed during regular business hours with rare exceptions. Organizational Impact A person's performance in this job has noticeable immediate impact on expense, efficiencies or achievement of overall department objectives. Supervisory Responsibility Job has no subordinates / no supervisory responsibility (may work independently or as a member of a team) Physical Demands "NA": Not Applicable "O": Occasionally - (up to 3 hours/day) "F": Frequently - (3-6 hours/day) "C": Constantly - (6-8 hours/day) N/A: Climbing N/A: Balancing O: Stooping O: Kneeling O: Crouching N/A: Crawling O: Reaching O: Standing C: Sitting O: Walking N/A: Feeling C: Fingering O: Grasping C: Repetitive Motion C: Talking C: Hearing O: Pushing - Up to 25 lbs. O: Pulling - Up to 25 lbs. O: Lifting - Up to 25 lbs. N/A: Pushing - 26-50 lbs N/A: Pulling - 26-50 lbs. N/A: Lifting - 26-50 lbs. N/A: Pushing - Over 50 lbs. N/A: Pulling - Over 50 lbs. N/A: Lifting - Over 50 lbs. Environmental Conditions "NA": Not Applicable "O": Occasionally - (up to 3 hours/day) "F": Frequently - (3-6 hours/day) "C": Constantly - (6-8 hours/day) F: Inside conditions: Protection from weather but not necessarily from temperature change. N/A: Outside environmental conditions: No effective protection from weather. O: Extreme cold: Temperatures below 32 degrees for periods of more than one hour. N/A: Extreme heat: Temperatures above 100 degrees for periods of more than one hour. N/A: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level O: Vibration: Exposure to oscillating movements of the extremities of whole body. O: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts, electrical current, working in high places, exposure to heat and/or chemicals. O: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation. N/A: Oils: There is air and/or skin exposure to oils and other cutting fluids. N/A: Air particulates / contaminants: the worker is required to wear respirator. RING POWER CORPORATION, INC. IS AN EQUAL OPPORTUNITY EMPLOYER Not ready to apply? Connect with us for general consideration.

Responsibilities Operates telephone business equipment to relay incoming, outgoing, and interoffice calls. Supplies general information to callers and records messages. Updates internal telephone lists. Interacts with customers to provide information in response to inquiries about products and services. Files correspondence, invoices, receipts and other via online scanning system. Locates and removes material from files when requested. Receives and distributes incoming mail to each department. Receives invoices for service processes, reconciles purchase orders and delivery tickets with invoices, and enters invoice numbers and purchase orders into service processes. Once approval is granted, processes copies for files and project folders, and submits to Accounting for payment. Provides direct assistance to Field Service Manager with customer inquiries, LWE requests, and any other items which need immediate assistance in the absence of Field Service Manager or Service Administrator Lead. Prepares new end of year (EOY) books, reports, folders and filing in preparation for new fiscal year. Prepares weekly reports for all service processes as well as weekly invoices processed. Prepares all service processes for invoicing. Retrieves all documentation for completed processes. Drafts according to service intervention type and completes the invoicing procedure. Mails all invoices to customers with proper backup. Completes all warranty claims to the factory using the LISA II system. Uses word processor / computer to type reports, forms and other material from rough draft or corrected copy. Operates keyboard to input and verify data before printing. Oversees the maintenance of quality standards through visual and mechanical inspection methods. Oversees the handling and disposing of hazardous wastes, such as toner, and similar material. Day to day responsibilities will be directed and overseen by Service Administrator Lead. Competencies High school graduate or GED and at least two to three (2-3) years of experience in an administrative setting Demonstrated initiative to visualize, organize, manage, and complete projects in individual and group settings. Ability to interface with all levels of staff. Demonstrated ability to handle confidential information. Proficiency in PC based word processing and spreadsheets. Ability to multi-task while completing work in a competent and professional manner Our Offer An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary. Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Donald Hart. Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information. One Passion. Many Opportunities. The company In line with its international growth, Liebherr's venture into the United States began in 1970. Within a couple of years, the company expanded and completed its production facilities in Newport News, Virginia, for its product line of hydraulic excavators. It was later converted into Liebherr's manufacturing facility for mining trucks and remains home to Liebherr Mining Equipment Newport News, Co. In addition to its production facility, Liebherr markets a wide variety of products and technologies through its companies located across the United States. The companies are Liebherr-Aerospace Saline, Inc., Liebherr Gear Technology, Inc., Liebherr Automation Systems, Co., and Liebherr USA, Co., the umbrella company for 12 product segments that are positioned across the United States. Location Liebherr USA Co. 7075 Bennington Street 77028 Houston, TX United States (US) Contact Donald Hart ************************ [Not translated in selected language]

Responsibilities * Operates telephone business equipment to relay incoming, outgoing, and interoffice calls. Supplies general information to callers and records messages. Updates internal telephone lists. * Interacts with customers to provide information in response to inquiries about products and services. * Files correspondence, invoices, receipts and other via online scanning system. Locates and removes material from files when requested. * Receives and distributes incoming mail to each department. * Receives invoices for service processes, reconciles purchase orders and delivery tickets with invoices, and enters invoice numbers and purchase orders into service processes. Once approval is granted, processes copies for files and project folders, and submits to Accounting for payment. * Provides direct assistance to Field Service Manager with customer inquiries, LWE requests, and any other items which need immediate assistance in the absence of Field Service Manager or Service Administrator Lead. * Prepares new end of year (EOY) books, reports, folders and filing in preparation for new fiscal year. * Prepares weekly reports for all service processes as well as weekly invoices processed. * Prepares all service processes for invoicing. Retrieves all documentation for completed processes. * Drafts according to service intervention type and completes the invoicing procedure. Mails all invoices to customers with proper backup. Completes all warranty claims to the factory using the LISA II system. * Uses word processor / computer to type reports, forms and other material from rough draft or corrected copy. Operates keyboard to input and verify data before printing. * Oversees the maintenance of quality standards through visual and mechanical inspection methods. * Oversees the handling and disposing of hazardous wastes, such as toner, and similar material. * Day to day responsibilities will be directed and overseen by Service Administrator Lead. Competencies * High school graduate or GED and at least two to three (2-3) years of experience in an administrative setting * Demonstrated initiative to visualize, organize, manage, and complete projects in individual and group settings. * Ability to interface with all levels of staff. * Demonstrated ability to handle confidential information. * Proficiency in PC based word processing and spreadsheets. * Ability to multi-task while completing work in a competent and professional manner Our Offer An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary. Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Donald Hart. Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information. One Passion. Many Opportunities.

Founded in 1985, with offices in Houston, College Station, Dallas, San Antonio, and Austin, Electra Link remains at the forefront of technology. Our professional capabilities range from one network cable drop to turnkey multi-building installations and off-shore rig projects, including full audiovisual systems. Project Administrator Austin, TX Job Overview: The Project Administrator provides essential administrative support to project teams within the construction industry. They work closely with Project Managers and Estimators to organize, process, and maintain project records from setup to closeout, invoice customers, and provide project support to various departments. Responsibilities and Duties: Gather and process project documentation, including setting up, maintaining, and closing out jobs and work orders in our software solutions. Ensure complete and accurate record-keeping on all projects. Receive regular updates on project progress for billing and propose adjustments as needed. Invoice customers timely and as required by contract, including AIA billing and portal submissions. Provide project support across various departments, including, but not limited to, Accounts Payable, Accounts Receivable, and Payroll. Support Project Managers in working with employees, customers, vendors, and subcontractors, including obtaining return material authorizations, preparing job cost transfer documentation and per diem requests, reviewing mileage and field expense reports, booking travel arrangements, etc. Assist Project Managers and Estimators with processing and tracking change orders and submittals. Update job and change order statuses in a timely manner. Maintain job site locations and customer records, including tax status. Ensure proper taxation of jobs. Order office supplies and receive packages/materials, as needed. Support other Project Admins as necessary. Other duties as assigned. Qualifications: Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and Adobe or Bluebeam. Excellent communication and writing skills, with the ability to collaborate effectively with diverse project and administrative teams. Strong organizational and multitasking abilities with a sense of urgency and the ability to prioritize tasks. Ability to maintain confidentiality. Be able to work as part of a team and individually. High school diploma or GED with eligibility to work in the US. Minimum of two (2) years of project administrative experience in construction.

Job DescriptionFounded in 1985, with offices in Houston, College Station, Dallas, San Antonio, and Austin, Electra Link remains at the forefront of technology. Our professional capabilities range from one network cable drop to turnkey multi-building installations and off-shore rig projects, including full audiovisual systems. Project Administrator Austin, TX Job Overview: The Project Administrator provides essential administrative support to project teams within the construction industry. They work closely with Project Managers and Estimators to organize, process, and maintain project records from setup to closeout, invoice customers, and provide project support to various departments. Responsibilities and Duties: Gather and process project documentation, including setting up, maintaining, and closing out jobs and work orders in our software solutions. Ensure complete and accurate record-keeping on all projects. Receive regular updates on project progress for billing and propose adjustments as needed. Invoice customers timely and as required by contract, including AIA billing and portal submissions. Provide project support across various departments, including, but not limited to, Accounts Payable, Accounts Receivable, and Payroll. Support Project Managers in working with employees, customers, vendors, and subcontractors, including obtaining return material authorizations, preparing job cost transfer documentation and per diem requests, reviewing mileage and field expense reports, booking travel arrangements, etc. Assist Project Managers and Estimators with processing and tracking change orders and submittals. Update job and change order statuses in a timely manner. Maintain job site locations and customer records, including tax status. Ensure proper taxation of jobs. Order office supplies and receive packages/materials, as needed. Support other Project Admins as necessary. Other duties as assigned. Qualifications: Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and Adobe or Bluebeam. Excellent communication and writing skills, with the ability to collaborate effectively with diverse project and administrative teams. Strong organizational and multitasking abilities with a sense of urgency and the ability to prioritize tasks. Ability to maintain confidentiality. Be able to work as part of a team and individually. High school diploma or GED with eligibility to work in the US. Minimum of two (2) years of project administrative experience in construction. Powered by JazzHR JChyOcCh2b

Who We Are VEC is a leading construction technology services provider that is at the forefront of innovation in the construction industry, delivering cutting-edge technology solutions that revolutionize the way construction projects are designed and built. Our Mission is to challenge the status quo and reshape the way we plan, design, and construct the built world so Humanity can thrive sustainably. We partner with contractors, engineers, and developers/owners across the US and deploy our team of construction and technology professionals to improve project delivery. We support large projects across many sectors of the industry: Data Centers, Healthcare, Life Sciences, Tech, Education, Transportation, Aviation, Commercial Office Space, and Public Works. We love what we do, our VECommunity, and helping the best build better. About the Job The Project Administrator at VEC plays a key role in supporting project delivery through organized documentation, communication, and process coordination. This role manages administrative and financial project tasks such as tracking budgets, maintaining schedules, processing invoices and change orders, and ensuring compliance with company procedures. The Project Administrator serves as a liaison between project managers, clients, and internal departments-facilitating clear information flow, maintaining accurate records in project tracking software, and ensuring deadlines and deliverables are met. Strong attention to detail, communication, and organization are essential for success in this role. Responsibilities Set up projects in company software, tracking spreadsheets, and file storage Understand time entries, adjusting notes, tasks, time entries on projects, and review to ensure accuracy. Invoice projects per project billing deadline.Ensure billing gets approved by PM before the billing deadline. Follow up on all outstanding invoices directly with client's accounting department. Provide all paperwork needed to receive payments. Able to assist Project Managers, Technicians and Specialists in making decisions by providing accurate data in reports. Identify project financial health based on review of Fees Earned to date VS Billed to date. Result- Identify potential need of contract increase (change order) and missing billing. Lead regular meetings with PMs to discuss project contracts, invoices, and other potential issues and discuss action items to solve before they become issues Follow up on contract, send contract for review to legal rep. Request adjustment of payment terms to NET 30. Request scope, contract amount, change order review by PM. Send redlines to client for approval. Send reports as requested (weekly, biweekly, etc) to clients tracking fees earned to ensure project transparency Requirements Administrative experience in the construction, or a related technical industry Strong command of Microsoft Office Suite and/or Google Suite (Excel, Word, etc.) Familiarity with project/task management platforms (e.g., Asana, Monday.com, Smartsheet, Procore, ClickUp, or similar) Strong written and verbal communication; able to interface confidently with internal teams and external clients. Demonstrated problem-solving and adaptability in changing project conditions. Work Environment: Hybrid - Ability to commute to Tracy, CA is a plus Compensation Range: $24-$27 an hour VEC is an Equal Employment Opportunity Employer. In accordance with federal and state laws, VEC does not discriminate in employment because of race, color, religion, sex, national origin, age, physical and mental disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition (associated with cancer, a history cancer or genetic characteristics), veteran or military status, sexual orientation, gender, gender identity or gender expression, HIV/AIDS status, genetic information or any other characteristic protected by law.

The American Film Showcase grant, now in its 14th year at the USC School of Cinematic Arts, is the premier film and TV diplomacy program of the U.S. Department of State, and the largest arts exchange program of the U.S. Government. Each year, AFS partners with U.S. Embassies and Consulates in more than 60 countries to develop their film, TV, and digital storytelling exchange programs. AFS sends American films, filmmakers, and industry experts abroad to lead screenings or filmmaking workshops. In addition, AFS produces regional workshops and a Los Angeles-based residency for international filmmakers. Currently, AFS is funded to produce, over the course of one grant cycle, up to 60 international weeklong exchanges for American filmmakers, four regional and U.S.-based weeklong workshops for international filmmakers, two international alumni film festival exchanges, and up to 20 virtual master classes and multi-day workshops. JOB SUMMARY The Program Administrator oversees the programming of the exchange programs of the American Film Showcase, serving the diplomacy goals of up to 50 U.S. Embassies each year, by planning and overseeing all in-person and virtual international film exchanges, as well as designing and implementing regional and U.S.-based film workshops. This position evaluates and develops operating procedures and best practices around AFS exchanges, designs special workshops to serve U.S. Embassy or Department of State priorities and international filmmaker needs, and consistently communicates the status of exchanges within the organization and with the grant funding body. The Program Administrator builds and maintains a network of American film and TV professionals who serve as film experts on AFS exchanges, as well as serves as the primary resource for American foreign service officers, offering guidance on how to implement and lead AFS film-related exchanges and workshops effectively. The position offers the opportunity for significant international travel while working closely with filmmakers, American diplomats, and international arts organizations. The ideal candidate will have significant experience within the American film and TV industry, familiarity with international film or TV trends, extended international experience, as well as awareness of international relations. This candidate should be a natural leader, an exceptional written and oral communicator, have a timely and proactive work style, flexible and calm in the face of challenges, a creative problem-solver, passionate about international travel, team player, and adept at connecting with people from different cultural backgrounds. This position requires significant international travel as well as regular early morning and evening calls with U.S. Embassies around the world. This position is based in Los Angeles at the USC School of Cinematic Arts. It is a full-time, hybrid in-person and remote, fixed-term position. U.S. citizenship required due to federal regulations. JOB RESPONSIBILITIES • Oversees and implements the Exchanges Program of the American Film Showcase. Plans and develops, in collaboration with U.S. Embassies and Consulates, the programmatic content of all weeklong international film exchanges, virtual exchanges ranging from 3 hours to 10 days, and regional and U.S.-based workshops. Assesses the effectiveness of programs and modifies exchanges goals and activities for more impactful engagements. Tracks and identifies trends in U.S. cultural diplomacy as well as global film and TV trends to maintain AFS's relevance and demand in the field. • Develops all written communication, both specific and general, related to best practices, operating procedures, opportunities, and policies for all exchanges for dissemination to U.S. Missions. Navigates the occasionally conflicting requests of U.S. Embassies, the U.S. State Department, the American film experts, and the requirements of the university. In doing so, resolves problems and establishes new program precedents and exceptions. • Maintains and builds a network of American professionals in film, TV, animation, gaming, and AI who, as independent contractors for USC, serve as AFS experts, traveling abroad to teach various aspects of filmmaking to a range of audiences. Provides leadership and guidance when working with these experts as they develop curriculum and presentation materials for targeted audiences. Understands the skills sets of the experts and appropriately selects professionals to serve the goals of specific U.S. Missions. Develops evaluation methods to gauge the effectiveness of potential and current experts. • Serves as the primary point of contact for the AFS network of American film experts, international exchange participants, foreign service officers, and local employees at U.S. Missions and international partner cultural institutions. Liaises all communication between U.S. Embassies and exchange experts. Navigates cross-cultural communication, managing embassy expectations and preparing American experts for possible cultural barriers inherent in international exchanges. • Working closely with U.S. Department of State, develops the goals and curriculum of the many major AFS-produced regional and U.S.-based 1-2 week filmmaking workshops including drafting program proposals, identifying instructors, recruiting and selecting participants through a competitive process, and collaborating with AFS colleagues on event logistics, promotion, and reporting, and assessment. • Effectively and regularly communicates the detailed status of exchange programs and workshops to the AFS staff, as well as the grant funding body, identifying problems and offering solutions. Develops and maintains systems to share information consistently within the organization. The Program Administrator will work in tandem with other AFS staff who oversee the budgets and logistics of each program. • Regularly travels and represents AFS on international exchanges and workshops, overseeing the implementation of programs, and occasionally speaking on panels and for press about AFS. • Contributes to the annual AFS grant writing process by providing lessons learned and innovative exchange ideas that address U.S. public diplomacy needs. In collaboration with the Program's Director, develops proposals for special projects and additional funding opportunities. Required Qualifications: Available for early morning and evening calls with U.S. Embassies around the world 7-10 years of work experience in American or international film or TV production, filmmaker development programs, public diplomacy programming, or film festival programming A strong sense of international socio-political dynamics A wide range of relationships across the American film and TV industry The ability to shift communication styles between working with artists as well as American diplomats Strong organizational skills with the ability to oversee multiple projects daily Exceptional writing and communication skills Adaptable and resourceful in the face of unexpected problems Outstanding people skills to collaborate with many types of individuals in diverse cultural settings Problem identification and resolution Available to travel internationally for 7-10 day trips, multiples times during grant cycle Preferred Qualifications International work experience, particularly in the developing world Fluency in a second language Compensation The salary range for this position is $88,006- $95,000. Salary would be offered based on skills and education level. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Field of Expertise: Directly related professional experience in area of program specialization. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

At the University of Southern California (USC), the Office for Human Research Protection (HRPP) functions as the central unit of the Human Subjects Protection Program. While Institutional Review Boards (IRBs) review projects involving human subjects research, HRPP develops program-wide policies for the conduct and review of human subject research at USC. In addition, HRPP provides educational and training resources, two newsletters (Human Subjects Research Newsletter, Clinical Research Coordinator Newsletter), maintains the HRPP/IRB website, offers in-person presentations for the research community. HRPP also manages a Continuous Quality Improvement (CQI) program to identify and implement efficiencies and best practices in submission, review, oversight and conduct of human subject research. An annual IRB satisfaction survey, and not- for-cause- audits are CQI activities as well. The HRPP is seeking a Program Administrator who will participate in the above mentioned activities, as well as help manage the HRPP unit. Job Accountabilities: Keep up with the federal regulations and latest news surrounding Human Subjects Research through listservs/newsletters, websites and other available publications Synergize and disseminate collected information into training modules and other medium for university population's consumption Work to improve Continuous Quality Improvement methods and procedures including study investigation, and feedback surveys Assist with the day-to-day administrative functions of the unit (i.e., calendaring, supply ordering, meeting logistic coordination) Organize and maintain QIU program materials and logs. Prepare and maintain audit folders, CAPA records. Manage QIU email. Organize, assess, and maintain HRPP SOPs. Compile preliminary data for QA/QI trend analysis. Special projects. Preferred Qualifications: Education: Master's Degree in Research Administration, Instructional Design or related field Experience: Excellent oral and written communication skills Strong communication skills and interpersonal effectiveness, including strong relationship building experience and being resourceful Impeccable integrity and high degree of responsibility, accountability and authenticity Have a deep knowledge of research methods Ability to effectively interact with all levels of internal and external stakeholders Previous experience in dealing with staff and faculty in high stress situations Proficiency in Microsoft Office and Adobe Suite and is tech-savvy. Experience in putting together presentations from scratch Proficiency in website management Previous experience with Photoshop and use of online survey platforms like Qualtrics, SurveyMonkey and Wufoo Knowledge of ERP systems like Workday, Kuali, etc. In addition, the successful candidate must also demonstrate, through ideas, words and actions, a strong commitment to USC's Unifying Values. The salary range for this position is $80,000-$90,000. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. #LI-AW1 Required Education: - Bachelor's degree - Combined experience/education as substitute for minimum education Required Experience: - 3 years - Counseling and/or academic advisement. Required Skills: Directly related professional experience in area of program specialization. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

The USC Annenberg School of Communication is seeking an Academic Program Administrator to oversee the day-to-day operations and administrative functions of its academic programs. This role manages the Ph.D. and Global Communication master's programs, coordinates all curriculum updates for the School of Communication, and ensures the smooth execution of numerous processes essential to the School's operations. The Academic Program Administrator also supports curriculum development and other program initiatives, contributing to both short- and long-term strategic goals. This position plays a key role in delivering seamless program operations and high-quality experiences for students, faculty, and stakeholders. Minimum Qualifications Bachelor's degree (or equivalent combination of education and experience) 3 years of relevant work experience (combined education/experience may substitute for minimum requirements) Experience managing learning programs for adults Proven ability to build and maintain positive relationships with stakeholders Strong interpersonal, oral, and written communication skills with exceptional attention to detail Demonstrated ability to plan, implement, and coordinate program logistics Experience with databases and data entry Proven project management and problem-solving skills, able to manage multiple timelines, changing priorities, and fluctuating workloads Preferred Qualifications 5 years of experience, preferably in higher education Experience in management or leadership roles, including working with domestic and international stakeholders Budget oversight and planning experience Experience in higher education and/or customer services Required Documents and Additional Information: Please attach a cover letter and resume (Our system will allow you to add additional documentation by clicking the “upload” button in the same section where you attach your resume). Additional Information: This is a full-time, hybrid, exempt staff position. The monthly salary range for this position is $6,083.33 -$6,666.67. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested. USC has excellent benefits, including health and dental benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains, transit subsidy program, buses and free tram pick up services; discounts to sporting and other campus events. About the Annenberg School for Communication and Journalism Located in Los Angeles at the University of Southern California, the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication, journalism, public diplomacy and public relations. With an enrollment of more than 2,200 students, USC Annenberg offers doctoral, master's and bachelor's degree programs, as well as continuing development programs for working professionals across a broad scope of academic inquiry. The school's comprehensive curriculum emphasizes the core skills of leadership, innovation, service and entrepreneurship and draws upon the resources of a networked university located in the media capital of the world. For additional information, see our website: *************************** USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. The university is committed to maintaining a safe and secure environment for students, employees, volunteers, and visitors on our campuses and those entrusted to our care, including patients, students, and minors. To that end, the university conducts background screening, including screening for criminal convictions, on all applicants after a conditional offer of employment and as a condition of employment. Please refer to the Background Screening Policy Appendix C for specific employment screen implications for the position for which you are applying. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. Education Required: Bachelor's degree (or equivalent combination of education and experience) Preferred: Bachelor's degree Combined experience/education may substitute for minimum education requirements. Work Experience Required: 3 years of experience Preferred: 5 years of experience, preferably working in higher education Combined experience/education may substitute for minimum work experience requirements. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************

Overview The Accounts Payable Specialist is responsible for managing the company's outgoing payments and ensuring that all invoices, expense reports, and vendor transactions are processed accurately and on time. This role supports the finance team by maintaining strong vendor relationships, ensuring proper financial recordkeeping, and contributing to efficient month-end closing processes. In addition Administrative Support is needed to direct incoming calls, greet visitors and assist with any support tasks required. Key Responsibilities Invoice & Payment Processing: - Receive, review, and verify invoices for accuracy, proper coding, and authorization. - Enter invoices into the accounting system and ensure timely processing. - Match purchase orders, packing slips, and invoices (three-way match). - Prepare and schedule weekly check runs. Vendor Management: - Maintain vendor files and ensure all information is accurate and up-to-date. - Respond to vendor inquiries and resolve discrepancies or payment issues. - Reconcile vendor statements and follow up on outstanding items. Reconciliations & Reporting: - Assist with month-end closing activities, including accruals and account reconciliations. - Monitor AP aging reports and ensure invoices are paid according to terms. - Support audits by providing documentation and payment histories. Compliance & Process Improvement: - Ensure adherence to internal controls, company policies, and accounting standards. - Assist in improving AP workflow processes to increase efficiency. - Maintain confidentiality of financial information. Qualifications - Associate's or bachelor's degree in Accounting, Finance, or related field (preferred). - 1-3 years of accounts payable experience. - Proficiency with accounting software (EVO). - Strong understanding of basic accounting principles (GAAP). - Excellent attention to detail and high level of accuracy. - Strong organizational and time-management skills. - Effective communication and problem-solving abilities. - Proficiency in Excel; VLOOKUP and pivot table knowledge is a plus. Key Competencies - Accuracy & attention to detail - Ability to manage multiple priorities - Strong interpersonal and vendor relationship skills - Integrity and professional judgment - Analytical thinking - Team collaboration