Executive Administrator jobs at Chromalloy Gas Turbine LLC

Managing user licenses, security settings, access controls, support tickets, and governance. Expertise in Smartsheet, including Control Center and Blueprint management. Build complex, data-driven dashboards and reports for executive and portfolio use. Experience with Smartsheet premium apps/integrations such as Data Shuttle, Dynamic View, Jira Connector

Japanese Bilingual Office Administrator A consumer-goods trading company is seeking a qualified Japanese-Bilingual Office Administrator. The position is responsible for general administration, accounting support using QuickBooks, employee benefits coordination, invoice creation assistance, etc. You must be able to come into the office everyday. Essential Duties(Subject to Change) Serve as the primary point of contact for office inquiries, both internal and external, utilizing both English and Japanese. Manage office supplies inventory, place orders, and ensure the office environment is organized and operating efficiently. Handle incoming and outgoing correspondence, including mail, email, and shipments. Maintain accurate and confidential company records, files, and databases. Provide accounting support using QuickBooks, including data entry, bank reconciliation assistance, and expense report processing. Coordinate employee benefits enrollment, changes, and inquiries, serving as a liaison with external benefits providers. Assist with basic HR administrative tasks, such as new hire onboarding paperwork and maintaining personnel files. Perform other duties as assigned by a supervisor or management. Working Hours, Working style Mon-Thu:9:00am - 6:00pm, Fri 10am-6:00pm(OT as needed) Working Location Near Baldwin Park, CA Qualifications Proficiency in both English and Japanese (spoken and written) is required. At least 1-2 years of experience in a related administrative or office support field is required. Proficient in Microsoft Office Suite, especially Excel (e.g., creating spreadsheets, using formulas, and generating reports). Experience with QuickBooks or similar accounting software is highly preferred. Strong communication and relationship-building skills, with a customer-focused mindset. Capable of working independently and managing time effectively. Flexibility to complete tasks as required. Salary/Benefit $25 - $27/hour DOE (during 3 month probation); $28 - $29/hour after probation review. Bonus opportunities based on company performance Medical, Dental, Vision Insurance Paid Holiday Paid Vacation Sick Leave

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience. This role is designated as a 35-hour-per-week position and is eligible for full-time benefits. Essential Duties/Responsibilities: Schedule interviews and coordinate candidate communications Support recruiting efforts by helping organize and attend career fairs and hiring events Facilitate onboarding logistics, including orientations scheduling, paperwork and system access Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking Review Onboarding Survey results for points of concern to be addressed Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations Assist with general HR administrative tasks as needed Serve as a point of contact for employees' questions relating to onboarding and training Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2-3 years of experience in an HR support or coordinator role Education: Minimum of a 2-year associate's degree Experience/Skills/Abilities Required: Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus Ability to handle sensitive information with confidentiality and professionalism Positive attitude and a team-orientated mindset Work Environment/Physical Demands: Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUG FREE WORKPLACE.

** MUST BE ABLE TO TRAVEL TO 1441 SOUTH AVE, STATEN ISLAND, NY 10314 FULL TIME Jets.com is seeking a highly organized and detail-oriented IN HOUSE Administrative Assistant to support daily operations and help coordinate company-wide projects. This role blends administrative support, project coordination, and light office management. We're looking for someone proactive, reliable, and able to keep tasks and timelines moving. Responsibilities Provide administrative support , including scheduling, follow-ups, and document preparation Coordinate and track projects, tasks, and deadlines across multiple departments Create and maintain organized Excel trackers, reports, and timelines Build clean, professional PowerPoint presentations and summaries Gather updates from teams and prepare weekly dashboards Assist with cross-functional initiatives and ad-hoc projects Manage office operations such as supplies, vendor coordination, deliveries, and guest support Maintain organized digital files, documentation, and structured workflows Support logistics for internal meetings and small office events Handle general administrative and operational tasks as needed Qualifications 1-3 years of administrative, operations, or project coordination experience Strong Excel skills (pivot tables, charts, formulas) Strong PowerPoint and presentation-building skills Excellent organizational and communication abilities Ability to multitask, prioritize, and follow through Comfortable working across multiple teams in a fast-paced environment Professional, dependable, and detail-oriented Compensation for this position is set at $55,000-$70,000, and will be determined according to the candidate's experience and skill level.

Job Posting Start Date 11-20-2025 Job Posting End Date 01-20-2026Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a Program Administrator located in Milpitas, CA. Reporting to the Program Management Director, the Program Administrator's role involves assisting with managing customer accounts in all aspects of supporting the business relationship. What a typical day looks like: Assist in the review of program proposals or plans to define time frame, procedures for accomplishing program, staffing requirements and allotment of available resources to various phases of program. Confers with appropriate managers within Program Management, Operations and others to outline work plan and to assign duties, responsibilities and scope of authority, and to receive technical advice and resolve problems. Drives and coordinates projects/activities with the Customer Focus Team (CFT) members to ensure program progresses on schedule and within prescribed budget, including facilitating the work/communication across different departments. Prepares program reports and executive presentations for management, client, or others. May assist in metric development and tracking for the program. Occasional travel to customer locations. Drive the team to look for continuous improvement activities that have an impact in the project timeline, cost or daily production activities. Follow up on shipments to ensure we meet site and customer guarantees without any delay and coordinate the team to any issue that could generate an impact. The experience we're looking to add to our team: Bachelor's degree or equivalent experience in addition to 5 years of experience in a manufacturing or related Industry. Has awareness of the functional impact upon work processes and other functions. Use of the following tools may be required: Microsoft Project, Access, Excel Office Skills: telephones, data entry, office software to include, word processing, spreadsheets, presentation package and database systems. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals as well as the ability to write routine reports and correspondence. Effective presentation skills to include speaking before groups of customers or employees. SA63 What you'll receive for the great work you provide: Full range of medical, dental, and vision plans Life Insurance Short-term and Long-term Disability Matching 401(k) Contributions Vacation and Paid Sick Time Tuition Reimbursement Pay Range (Applicable to California)$70,900.00 USD - $97,500.00 USD AnnualJob CategoryOperationsRelocation: Not eligible Is Sponsorship Available? NoRequired Skills: Problem Solving Ability, Visual BasicFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

About Us: Since 1935, we've been on a mission to bring a little extra happiness to everyday life and inspire connections over food. We select the finest ingredients the world has to offer, craft premium products made with love, and never settle for shortcuts. We believe that when we share our food, we share a part of ourselves - and that's the only way we'd put our name on it. Today, our small family company has grown into a national leader in specialty olives, peppers, and sauces under the leadership of CEO Jeff Mezzetta, and our commitment to quality has never wavered. With an 80-year legacy behind us and a bright future ahead, we're seeking passionate, driven candidates to help us bring our cherished family traditions to a new generation. The ideal candidate will have an immediate connection to our Core Ingredients: Crunchy Crunchy: We are hungry for excellence. Own It: We think and act as an owner - with appetite, initiative, and responsibility. Connection: We build authentic relationships that foster trust and open communications. Vibrance: We come to work eager and passionate about fulfilling our vision. When we share our work, we share a part of who we are. Sr. Service Desk Support Administrator The Sr. Service Desk Support Administrator ensures consistent and secure access to computing resources (workstations, printers, phones, email, network), provides first-line technical support, and manages IT assets and vendor coordination. Key Responsibilities End-User Support & Help Desk Operations Serve as the primary point of contact for IT support; triage and resolve software, hardware, and connectivity issues. Manage the Help Desk platform, ensuring proper usage across departments. Guide users through troubleshooting processes and escalate issues as needed. Administer user accounts, groups, and security settings in Active Directory. Provide Teams phone support, including extension setup and hardware deployment. IT Asset & Inventory Management Oversee lifecycle management of desktops, laptops, printers, and related hardware. Manage leases, licensing, and IT budget tracking in collaboration with the IT Operations Manager. Maintain consumables inventory and ensure timely reordering. Support hardware deployment using Intune and Autopilot, ensuring standardized rollout processes. Audit & Compliance Ensure compliance with Help Desk SLAs and IT policies. Assist with system audits, equipment inventory, and spend reconciliation. Maintain accurate documentation to support cross-training and knowledge sharing. Project & Vendor Management Lead or assist in IT projects, ensuring timely and budget-conscious execution. Coordinate with vendors and contractors to support deployments or project work. Handle IT purchase orders, GL coding, and budget tracking. Other Responsibilities Maintain a reliable and secure computing environment. Perform occasional off-hours support, upgrades, and maintenance. Travel to local sites (e.g., Larkspur office, events) as needed. Other duties as assigned. Qualifications 10+ years' experience in IT support or service desk roles. Experience in CPG or manufacturing environments preferred. Proficient with Microsoft Azure, Azure AD, Office 365, Teams, and Windows 11/12. Strong experience with Intune, Autopilot, SCCM, and end-user device management. Hands-on experience with Active Directory (users, groups, security). Vendor and project management experience. Excellent troubleshooting, communication, and customer service skills. Able to work independently and adapt to shifting priorities. Physically able to lift and move computer equipment. Some college or equivalent experience required; certifications (A+, Net+, Windows Server, Azure, VMware) a plus. Pay Range$83,200-$87,300 USD Our Commitment to an Inclusive Workplace: At Mezzetta, we embrace diversity and strive to create an inclusive environment where you know you belong. Part of that commitment includes a zero-tolerance policy and being an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. All employment decisions at Mezzetta are solely based on merit, qualifications, abilities and business needs, without regard to race, color, religion or belief, gender, sexual orientation, gender identity/expression, age, marital status, national origin, disability, military or veteran status, family or parental status, pregnancy, or any other status protected by law. All of us share in the responsibility of fulfilling this commitment and creating a culture where our team can thrive.

About Schumacher Schumacher & Co. is an innovative interior design company that is disrupting the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers “celebrate the feeling of home”. Schumacher designs and produces some of the most beautiful fabrics, wallcoverings, trims, furniture, and accessories in the world. Our portfolio of products is broad, but they are united by a passion for design, a thirst for what is next, an appreciation for what's come before, a drive to make our products with enormous care, and an attention to detail. Schumacher is a globally recognized company with a myriad of showrooms both domestically and internationally. Our competitive advantage is our people. We are guided by our core values. At F. Schumacher WE ARE: Problem-Solvers Who Bring Answers: We don't just spot issues, we show up with smart options and creative fixes. Drivers of Momentum: We keep projects moving and people aligned. Impact-Makers: We measure success in real outcomes. Clear, Confident Communicators: We share updates early, flag risks fast, and make sure your team and manager are never in the dark. Leaders Without Titles: We influence through credibility and collaboration, not hierarchy. Teammates Who Elevate the Whole: We make your peers better by sharing context, knowledge, and tools. Financially Savvy Operators: We care about accuracy, efficiency, and results. This role sits within Schumacher North America, the largest division of the company. About the Role We are seeking a highly organized, proactive, and resourceful Executive Assistant & Office Coordinator to provide comprehensive administrative and operational support to senior leadership while ensuring the smooth running of the office. This hybrid role combines the strategic partnership responsibilities of an Executive Assistant, such as calendar management, executive communications, and confidential project support, with the day-to-day operational responsibilities of an Office Coordinator, ensuring that our team, office, and guests are supported at the highest level. The ideal candidate will be a strong communicator, thrive in a fast-paced environment, and bring a balance of professionalism, discretion, and approachability. Key Responsibilities Executive Support Provide high-level administrative support to senior executives, including calendar management, travel arrangements, expense reporting, and scheduling meetings. Prepare correspondence, presentations, reports, and other materials on behalf of executives. Serve as the first point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. Anticipate executive needs and proactively provide solutions, information, or resources. Coordinate and manage confidential projects, board materials, and leadership offsites. Office Coordination & Operations Manage daily office operations: answer phones, process mail, scan documents, order supplies, and maintain office systems. Ensure the office environment is welcoming, organized, and visually aligned with our brand for both employees and visitors. Serve as the first face of the office-greeting guests and maintaining a professional, friendly atmosphere. Partner with vendors, schedule repairs, process invoices, and oversee office-related budgets. Assist with planning and executing employee engagement activities (e.g., holiday parties, team-building events). Support onboarding logistics for new hires in coordination with HR. Cross-Functional Support Collaborate with HR, Finance, and Operations to ensure smooth execution of company-wide initiatives. Assist with communications, event logistics, and coordination for cross-departmental projects. Adapt quickly to new systems, technologies, and business needs. Requirements Bachelor's degree preferred; high school diploma required. Minimum of 3 years of experience as an Executive Assistant, Office Coordinator, or similar administrative role. Strong organizational and time-management skills with proven ability to prioritize and meet deadlines. Exceptional interpersonal and communication skills-capable of interacting with executives, colleagues, and external partners at all levels. Demonstrated ability to manage confidential information with integrity and discretion. Advanced proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools. High degree of ownership, accountability, and initiative; able to work independently and anticipate needs. Positive, professional, and approachable demeanor with a solutions-oriented mindset. Why Join Us? At F. Schumacher & Co., you will be part of a creative, fast-moving, and collaborative culture that values innovation, design, and people. This is an opportunity to play a pivotal role in supporting both our leadership team and the operational backbone of the business, while growing within a company that is transforming an industry. We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. Salary Range $75,000-$80,000 USD

The Executive Assistant / Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures strategic initiatives and operational projects are executed efficiently by coordinating stakeholders, tracking deliverables, and maintaining alignment across departments. The role acts as a critical liaison between the CEO, internal teams, and external partners while maintaining strict confidentiality and professionalism. Primary / Key Essential Functions and Responsibilities Act as a liaison between the organization's employees and the CEO to ensure alignment and accountability on strategic priorities. Assist in the coordination of day-to-day business activities to ensure efficiency. Help develop and manage projects and initiatives stemming from the CEO across all operational areas of the business. Coordinate timelines, deliverables, and milestones for CEO-led initiatives. Create detailed reports and dashboards to track performance metrics and project progress. Conduct research and compile data for various projects and reports. Maintain and track timelines and keep key stakeholders accountable for their responsibilities Utilize Project management software to optimize processes and ensure timely project execution. Utilize AI-driven tools to enhance data processing and improve operational efficiency, deadlines, and deliverables. Keep CEO up to date on critical timelines and employee task progress Identify and resolve bottlenecks to maintain project momentum. Assist with the planning and execution of meetings and events. Prepare and organize materials for meetings, presentations, and reports. Attend company meetings with or in the place of CEO, taking notes, setting next steps, and following up on the execution of next steps. Assist with other Administrative Duties as Needed. Requirements Education and/or Experience and Qualifications Bachelor's degree in Business Administration, Management, or related field. 3+ years of experience in project coordination, executive support, or strategic operations (C-suite exposure preferred). Strong command of project management tools Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in AI-driven tools and data visualization platforms. Proficiency in data analytics tools is a plus. Experience in a manufacturing or beauty environment is a plus. Knowledge, Skills and Abilities Ability to translate executive vision into actionable project plans. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced, dynamic environment. Results-driven with excellent organizational skills, follow through, and commitment to quality. Strong attention to detail and accuracy in data handling and reporting. Analytical mindset that uses and interprets data to support informed decision-making. Excellent strategic thinking and problem-solving skills. Excellent presentation and research skills. Quickly adjust to changing priorities and organizational needs High emotional intelligence and situational awareness. Exercises sound judgement, discretion, and reliability.

We're seeking a highly organized and proactive Executive Support Administrator to provide executive, financial, and operational support. This role primarily supports the Chief Technology Officer, with secondary responsibilities spanning other departments. The ideal candidate thrives in a fast-paced environment, demonstrates strong financial acumen, and excels at managing cross-functional priorities with precision and professionalism. Essential Duties and ResponsibilitiesExecutive & Administrative Support (Approx. 50%) Manage CTO's calendar, travel, and meeting logistics Prepare agendas, take meeting notes, and track follow-ups Coordinate internal communications and assist with presentation materials Maintain documentation, MS Teams sites, and shared knowledge repositories Support planning and logistics for workshops, offsites, and vendor visits Act as liaison between CTO and internal/external stakeholders Other duties as assigned Financial Operations & Expense Management (Approx. 25%) Assist in developing and managing annual budgets and quarterly forecasts Track and analyze expenditures across hardware, software, cloud services, and vendor contracts Monitor actuals vs. budget and investigate variances Support invoice processing, vendor onboarding, and Purchase Order tracking Prepare and submit expense reports for CTO and tech leadership Maintain financial models and dashboards for scenario planning and ROI analysis Collaborate with Finance and Procurement to ensure accurate cost allocations and reporting Help prepare monthly, quarterly, and ad hoc financial reports Other duties as assigned Operations & HR Administrative Support (Approx. 25%) Greet and assist visitors, vendors, and staff at the front desk Support onboarding logistics and document coordination for new hires Assist with HR-related communications and scheduling Maintain office supplies, equipment logs, and facility coordination Support inventory tracking, vendor coordination, and compliance documentation Contribute to internal audits and process improvement initiatives Other Duties as assigned. Knowledge, Experience and Skill Requirements: To perform this role successfully, an individual must be able to meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Education: Bachelor's degree in Business, Finance, Information Systems, or a related field (preferred) Experience and Skills: 2-5 years of experience in executive support, HR administration, financial operations, or operations coordination Strong understanding of budgeting, forecasting, cost analysis, and expense reporting (required) Proficiency in Microsoft Office Suite, especially Excel and financial modeling Experience with ERP systems such as Workday, SAP, or Oracle (preferred) Excellent organizational, communication, and multitasking skills Ability to handle multiple projects and work-streams simultaneously Excellent verbal, written and interpersonal skills, ability to communicate information in a clear and concise manner Excellent organizational and analytical skills Ability to plan, organize, and prioritize multiple projects independently to meet deadlines and complete tasks in an accurate manner Physical Requirements: Multi-limb and eye-hand coordination Able to stand, bend, reach, stoop and lift boxes up to 25 lbs. Able to sit at desk, working on computer and phones for a full work day Able to work in a fast-paced environment with strong multitasking and organizational skills Able to work overtime as needed

Job Description We're seeking a highly organized and proactive Executive Support Administrator to provide executive, financial, and operational support. This role primarily supports the Chief Technology Officer, with secondary responsibilities spanning other departments. The ideal candidate thrives in a fast-paced environment, demonstrates strong financial acumen, and excels at managing cross-functional priorities with precision and professionalism. Essential Duties and ResponsibilitiesExecutive & Administrative Support (Approx. 50%) Manage CTO's calendar, travel, and meeting logistics Prepare agendas, take meeting notes, and track follow-ups Coordinate internal communications and assist with presentation materials Maintain documentation, MS Teams sites, and shared knowledge repositories Support planning and logistics for workshops, offsites, and vendor visits Act as liaison between CTO and internal/external stakeholders Other duties as assigned Financial Operations & Expense Management (Approx. 25%) Assist in developing and managing annual budgets and quarterly forecasts Track and analyze expenditures across hardware, software, cloud services, and vendor contracts Monitor actuals vs. budget and investigate variances Support invoice processing, vendor onboarding, and Purchase Order tracking Prepare and submit expense reports for CTO and tech leadership Maintain financial models and dashboards for scenario planning and ROI analysis Collaborate with Finance and Procurement to ensure accurate cost allocations and reporting Help prepare monthly, quarterly, and ad hoc financial reports Other duties as assigned Operations & HR Administrative Support (Approx. 25%) Greet and assist visitors, vendors, and staff at the front desk Support onboarding logistics and document coordination for new hires Assist with HR-related communications and scheduling Maintain office supplies, equipment logs, and facility coordination Support inventory tracking, vendor coordination, and compliance documentation Contribute to internal audits and process improvement initiatives Other Duties as assigned. Knowledge, Experience and Skill Requirements: To perform this role successfully, an individual must be able to meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Education: Bachelor's degree in Business, Finance, Information Systems, or a related field (preferred) Experience and Skills: 2-5 years of experience in executive support, HR administration, financial operations, or operations coordination Strong understanding of budgeting, forecasting, cost analysis, and expense reporting (required) Proficiency in Microsoft Office Suite, especially Excel and financial modeling Experience with ERP systems such as Workday, SAP, or Oracle (preferred) Excellent organizational, communication, and multitasking skills Ability to handle multiple projects and work-streams simultaneously Excellent verbal, written and interpersonal skills, ability to communicate information in a clear and concise manner Excellent organizational and analytical skills Ability to plan, organize, and prioritize multiple projects independently to meet deadlines and complete tasks in an accurate manner Physical Requirements: Multi-limb and eye-hand coordination Able to stand, bend, reach, stoop and lift boxes up to 25 lbs. Able to sit at desk, working on computer and phones for a full work day Able to work in a fast-paced environment with strong multitasking and organizational skills Able to work overtime as needed

Responsibilities * Operates telephone business equipment to relay incoming, outgoing, and interoffice calls. Supplies general information to callers and records messages. Updates internal telephone lists. * Interacts with customers to provide information in response to inquiries about products and services. * Files correspondence, invoices, receipts and other via online scanning system. Locates and removes material from files when requested. * Receives and distributes incoming mail to each department. * Receives invoices for service processes, reconciles purchase orders and delivery tickets with invoices, and enters invoice numbers and purchase orders into service processes. Once approval is granted, processes copies for files and project folders, and submits to Accounting for payment. * Provides direct assistance to Field Service Manager with customer inquiries, LWE requests, and any other items which need immediate assistance in the absence of Field Service Manager or Service Administrator Lead. * Prepares new end of year (EOY) books, reports, folders and filing in preparation for new fiscal year. * Prepares weekly reports for all service processes as well as weekly invoices processed. * Prepares all service processes for invoicing. Retrieves all documentation for completed processes. * Drafts according to service intervention type and completes the invoicing procedure. Mails all invoices to customers with proper backup. Completes all warranty claims to the factory using the LISA II system. * Uses word processor / computer to type reports, forms and other material from rough draft or corrected copy. Operates keyboard to input and verify data before printing. * Oversees the maintenance of quality standards through visual and mechanical inspection methods. * Oversees the handling and disposing of hazardous wastes, such as toner, and similar material. * Day to day responsibilities will be directed and overseen by Service Administrator Lead. Competencies * High school graduate or GED and at least two to three (2-3) years of experience in an administrative setting * Demonstrated initiative to visualize, organize, manage, and complete projects in individual and group settings. * Ability to interface with all levels of staff. * Demonstrated ability to handle confidential information. * Proficiency in PC based word processing and spreadsheets. * Ability to multi-task while completing work in a competent and professional manner Our Offer An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary. Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Donald Hart. Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law. If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information. One Passion. Many Opportunities.

Job Title: Service Administrator FLSA Status: Non-Exempt This is a FULL-TIME position Air Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience. We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors. Check out our website here: AIR Control Concepts | HVAC Partnerships, Growth & Support Across North America Job Description: The Service Administrator role is crucial for ensuring the smooth and efficient functioning of our organization's daily operations. This position involves various administrative tasks that support operational processes, ultimately contributing to the overall productivity and effectiveness of the team. The successful candidate will be responsible for managing schedules, maintaining records, and facilitating communication between departments. By streamlining administrative functions, this role directly impacts the organization's ability to meet its goals and serve its clients effectively. Essential Duties and Responsibilities: The requirements listed below are representative of the knowledge, skill, and/or ability, and physical demands required. Manage and organize daily administrative tasks to support operational activities. Maintain accurate records and documentation related to operations and administrative processes. Assist in the development and implementation of operational policies and procedures. Monitor and report on key performance indicators to identify areas for improvement. Invoicing and owning Financials. Experience and Requirements: Experience with project management tools and software. Familiarity with data analysis and reporting. Certification in operations management or a related area. Bachelor's degree in Business Administration, Operations Management, or a related field. Proven experience in an administrative or operations support role. Strong organizational skills and attention to detail. Physical Demands/Work Environment: While performing the duties of this job, the individual must be able to remain in a stationary position for 90 percent of the time while operating their computer and performing office work. The individual needs to occasionally move about inside the office. They constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, fax machine, and computer printer. They must be able to exchange accurate information with customers and others in the office while interacting. The employee must regularly lift and/or move up to 15 pounds, occasionally lift and/or move up to 25 pounds. The individual must be capable of reviewing their work for errors and make adjustments as necessary. Benefits: We offer a competitive and comprehensive benefits package, including: Health & Wellness - Medical, dental, vision, and life insurance coverage to support your well-being. Financial Security - 401(k) retirement plan with company match and short/long-term disability coverage. Work-Life Balance - Paid time off (PTO), paid holidays, and an employee assistance program (EAP). Professional Development - Ongoing training opportunities and support for continuing education AIR Control Concepts is an Equal Opportunity.

Job Title: Service Administrator FLSA Status: Non-Exempt This is a FULL-TIME position Air Control Concepts is more than just a collection of firms, we are a community of forward-thinking experts committed to excellence, innovation, and collaboration. With a focus on commercial HVAC representation, we bring together esteemed entities from diverse regions, each boasting decades of invaluable experience. We understand that success in the HVAC industry goes beyond individual accomplishments. That's why we believe in the power of unity and collaboration. By leveraging our collective assets, knowledge, and resources, we empower our member firms to deliver unparalleled service, safety, and efficiency to clients across healthcare, commercial, and residential sectors. Check out our website here: AIR Control Concepts | HVAC Partnerships, Growth & Support Across North America Job Description: The Service Administrator role is crucial for ensuring the smooth and efficient functioning of our organization's daily operations. This position involves various administrative tasks that support operational processes, ultimately contributing to the overall productivity and effectiveness of the team. The successful candidate will be responsible for managing schedules, maintaining records, and facilitating communication between departments. By streamlining administrative functions, this role directly impacts the organization's ability to meet its goals and serve its clients effectively. Essential Duties and Responsibilities: The requirements listed below are representative of the knowledge, skill, and/or ability, and physical demands required. Manage and organize daily administrative tasks to support operational activities. Maintain accurate records and documentation related to operations and administrative processes. Assist in the development and implementation of operational policies and procedures. Monitor and report on key performance indicators to identify areas for improvement. Invoicing and owning Financials. Experience and Requirements: Experience with project management tools and software. Familiarity with data analysis and reporting. Certification in operations management or a related area. Bachelor's degree in Business Administration, Operations Management, or a related field. Proven experience in an administrative or operations support role. Strong organizational skills and attention to detail. Physical Demands/Work Environment: While performing the duties of this job, the individual must be able to remain in a stationary position for 90 percent of the time while operating their computer and performing office work. The individual needs to occasionally move about inside the office. They constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, fax machine, and computer printer. They must be able to exchange accurate information with customers and others in the office while interacting. The employee must regularly lift and/or move up to 15 pounds, occasionally lift and/or move up to 25 pounds. The individual must be capable of reviewing their work for errors and make adjustments as necessary. Benefits: We offer a competitive and comprehensive benefits package, including: Health & Wellness - Medical, dental, vision, and life insurance coverage to support your well-being. Financial Security - 401(k) retirement plan with company match and short/long-term disability coverage. Work-Life Balance - Paid time off (PTO), paid holidays, and an employee assistance program (EAP). Professional Development - Ongoing training opportunities and support for continuing education AIR Control Concepts is an Equal Opportunity. Powered by JazzHR pvt2LOuNC2

Founded in 1985, with offices in Houston, College Station, Dallas, San Antonio, and Austin, Electra Link remains at the forefront of technology. Our professional capabilities range from one network cable drop to turnkey multi-building installations and off-shore rig projects, including full audiovisual systems. Project Administrator Austin, TX Job Overview: The Project Administrator provides essential administrative support to project teams within the construction industry. They work closely with Project Managers and Estimators to organize, process, and maintain project records from setup to closeout, invoice customers, and provide project support to various departments. Responsibilities and Duties: Gather and process project documentation, including setting up, maintaining, and closing out jobs and work orders in our software solutions. Ensure complete and accurate record-keeping on all projects. Receive regular updates on project progress for billing and propose adjustments as needed. Invoice customers timely and as required by contract, including AIA billing and portal submissions. Provide project support across various departments, including, but not limited to, Accounts Payable, Accounts Receivable, and Payroll. Support Project Managers in working with employees, customers, vendors, and subcontractors, including obtaining return material authorizations, preparing job cost transfer documentation and per diem requests, reviewing mileage and field expense reports, booking travel arrangements, etc. Assist Project Managers and Estimators with processing and tracking change orders and submittals. Update job and change order statuses in a timely manner. Maintain job site locations and customer records, including tax status. Ensure proper taxation of jobs. Order office supplies and receive packages/materials, as needed. Support other Project Admins as necessary. Other duties as assigned. Qualifications: Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and Adobe or Bluebeam. Excellent communication and writing skills, with the ability to collaborate effectively with diverse project and administrative teams. Strong organizational and multitasking abilities with a sense of urgency and the ability to prioritize tasks. Ability to maintain confidentiality. Be able to work as part of a team and individually. High school diploma or GED with eligibility to work in the US. Minimum of two (2) years of project administrative experience in construction.

Job DescriptionFounded in 1985, with offices in Houston, College Station, Dallas, San Antonio, and Austin, Electra Link remains at the forefront of technology. Our professional capabilities range from one network cable drop to turnkey multi-building installations and off-shore rig projects, including full audiovisual systems. Project Administrator Austin, TX Job Overview: The Project Administrator provides essential administrative support to project teams within the construction industry. They work closely with Project Managers and Estimators to organize, process, and maintain project records from setup to closeout, invoice customers, and provide project support to various departments. Responsibilities and Duties: Gather and process project documentation, including setting up, maintaining, and closing out jobs and work orders in our software solutions. Ensure complete and accurate record-keeping on all projects. Receive regular updates on project progress for billing and propose adjustments as needed. Invoice customers timely and as required by contract, including AIA billing and portal submissions. Provide project support across various departments, including, but not limited to, Accounts Payable, Accounts Receivable, and Payroll. Support Project Managers in working with employees, customers, vendors, and subcontractors, including obtaining return material authorizations, preparing job cost transfer documentation and per diem requests, reviewing mileage and field expense reports, booking travel arrangements, etc. Assist Project Managers and Estimators with processing and tracking change orders and submittals. Update job and change order statuses in a timely manner. Maintain job site locations and customer records, including tax status. Ensure proper taxation of jobs. Order office supplies and receive packages/materials, as needed. Support other Project Admins as necessary. Other duties as assigned. Qualifications: Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and Adobe or Bluebeam. Excellent communication and writing skills, with the ability to collaborate effectively with diverse project and administrative teams. Strong organizational and multitasking abilities with a sense of urgency and the ability to prioritize tasks. Ability to maintain confidentiality. Be able to work as part of a team and individually. High school diploma or GED with eligibility to work in the US. Minimum of two (2) years of project administrative experience in construction. Powered by JazzHR TNUAGKNSLt

Founded in 1985, with offices in Houston, College Station, Dallas, San Antonio, and Austin, Electra Link remains at the forefront of technology. Our professional capabilities range from one network cable drop to turnkey multi-building installations and off-shore rig projects, including full audiovisual systems. Project Administrator Austin, TX Job Overview: The Project Administrator provides essential administrative support to project teams within the construction industry. They work closely with Project Managers and Estimators to organize, process, and maintain project records from setup to closeout, invoice customers, and provide project support to various departments. Responsibilities and Duties: Gather and process project documentation, including setting up, maintaining, and closing out jobs and work orders in our software solutions. Ensure complete and accurate record-keeping on all projects. Receive regular updates on project progress for billing and propose adjustments as needed. Invoice customers timely and as required by contract, including AIA billing and portal submissions. Provide project support across various departments, including, but not limited to, Accounts Payable, Accounts Receivable, and Payroll. Support Project Managers in working with employees, customers, vendors, and subcontractors, including obtaining return material authorizations, preparing job cost transfer documentation and per diem requests, reviewing mileage and field expense reports, booking travel arrangements, etc. Assist Project Managers and Estimators with processing and tracking change orders and submittals. Update job and change order statuses in a timely manner. Maintain job site locations and customer records, including tax status. Ensure proper taxation of jobs. Order office supplies and receive packages/materials, as needed. Support other Project Admins as necessary. Other duties as assigned. Qualifications: Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and Adobe or Bluebeam. Excellent communication and writing skills, with the ability to collaborate effectively with diverse project and administrative teams. Strong organizational and multitasking abilities with a sense of urgency and the ability to prioritize tasks. Ability to maintain confidentiality. Be able to work as part of a team and individually. High school diploma or GED with eligibility to work in the US. Minimum of two (2) years of project administrative experience in construction.

Job DescriptionFounded in 1985, with offices in Houston, College Station, Dallas, San Antonio, and Austin, Electra Link remains at the forefront of technology. Our professional capabilities range from one network cable drop to turnkey multi-building installations and off-shore rig projects, including full audiovisual systems. Project Administrator Austin, TX Job Overview: The Project Administrator provides essential administrative support to project teams within the construction industry. They work closely with Project Managers and Estimators to organize, process, and maintain project records from setup to closeout, invoice customers, and provide project support to various departments. Responsibilities and Duties: Gather and process project documentation, including setting up, maintaining, and closing out jobs and work orders in our software solutions. Ensure complete and accurate record-keeping on all projects. Receive regular updates on project progress for billing and propose adjustments as needed. Invoice customers timely and as required by contract, including AIA billing and portal submissions. Provide project support across various departments, including, but not limited to, Accounts Payable, Accounts Receivable, and Payroll. Support Project Managers in working with employees, customers, vendors, and subcontractors, including obtaining return material authorizations, preparing job cost transfer documentation and per diem requests, reviewing mileage and field expense reports, booking travel arrangements, etc. Assist Project Managers and Estimators with processing and tracking change orders and submittals. Update job and change order statuses in a timely manner. Maintain job site locations and customer records, including tax status. Ensure proper taxation of jobs. Order office supplies and receive packages/materials, as needed. Support other Project Admins as necessary. Other duties as assigned. Qualifications: Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and Adobe or Bluebeam. Excellent communication and writing skills, with the ability to collaborate effectively with diverse project and administrative teams. Strong organizational and multitasking abilities with a sense of urgency and the ability to prioritize tasks. Ability to maintain confidentiality. Be able to work as part of a team and individually. High school diploma or GED with eligibility to work in the US. Minimum of two (2) years of project administrative experience in construction. Powered by JazzHR JChyOcCh2b

The USC Annenberg School of Communication is seeking an Academic Program Administrator to oversee the day-to-day operations and administrative functions of its academic programs. This role manages the Ph.D. and Global Communication master's programs, coordinates all curriculum updates for the School of Communication, and ensures the smooth execution of numerous processes essential to the School's operations. The Academic Program Administrator also supports curriculum development and other program initiatives, contributing to both short- and long-term strategic goals. This position plays a key role in delivering seamless program operations and high-quality experiences for students, faculty, and stakeholders. Minimum Qualifications Bachelor's degree (or equivalent combination of education and experience) 3 years of relevant work experience (combined education/experience may substitute for minimum requirements) Experience managing learning programs for adults Proven ability to build and maintain positive relationships with stakeholders Strong interpersonal, oral, and written communication skills with exceptional attention to detail Demonstrated ability to plan, implement, and coordinate program logistics Experience with databases and data entry Proven project management and problem-solving skills, able to manage multiple timelines, changing priorities, and fluctuating workloads Preferred Qualifications 5 years of experience, preferably in higher education Experience in management or leadership roles, including working with domestic and international stakeholders Budget oversight and planning experience Experience in higher education and/or customer services Required Documents and Additional Information: Please attach a cover letter and resume (Our system will allow you to add additional documentation by clicking the “upload” button in the same section where you attach your resume). Additional Information: This is a full-time, hybrid, exempt staff position. The monthly salary range for this position is $6,083.33 -$6,666.67. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations. Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested. USC has excellent benefits, including health and dental benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff and their family; central Los Angeles location with easy access to commuter trains, transit subsidy program, buses and free tram pick up services; discounts to sporting and other campus events. About the Annenberg School for Communication and Journalism Located in Los Angeles at the University of Southern California, the Annenberg School for Communication and Journalism is a national leader in education and scholarship in the fields of communication, journalism, public diplomacy and public relations. With an enrollment of more than 2,200 students, USC Annenberg offers doctoral, master's and bachelor's degree programs, as well as continuing development programs for working professionals across a broad scope of academic inquiry. The school's comprehensive curriculum emphasizes the core skills of leadership, innovation, service and entrepreneurship and draws upon the resources of a networked university located in the media capital of the world. For additional information, see our website: *************************** USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. The university is committed to maintaining a safe and secure environment for students, employees, volunteers, and visitors on our campuses and those entrusted to our care, including patients, students, and minors. To that end, the university conducts background screening, including screening for criminal convictions, on all applicants after a conditional offer of employment and as a condition of employment. Please refer to the Background Screening Policy Appendix C for specific employment screen implications for the position for which you are applying. USC will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring ordinance. Education Required: Bachelor's degree (or equivalent combination of education and experience) Preferred: Bachelor's degree Combined experience/education may substitute for minimum education requirements. Work Experience Required: 3 years of experience Preferred: 5 years of experience, preferably working in higher education Combined experience/education may substitute for minimum work experience requirements. USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at **************, or by email at *************. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC's Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility If you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser: *************************************************************