Administrative Specialist jobs at City of Dallas Employees - 565 jobs

Under administrative direction, directs the operations of the administrative function of the Council district office. Works to preserve the Councilmember's standing in the community. This is the second-highest ranking position within a Council distri Officer, Administrative, Operations, Business Services, Application

The Administrative Specialist position within the Houston Emergency Center (HEC) is critical to achieving the department's goals and objective. It ensures proper alignment of the First Responder civilian HEC 911 and Fire/ EMS call-taking operations w Administrative Specialist, Administrative, Specialist, Operations

Applications will be accepted from: ALL PERSONS INTERESTED Division/ Section: BUSH INTERCONTINENTAL - COMMERCIAL DEVELOPMENT/ FINANCE /COMPLIANCE Workdays & Hours: Monday - Friday 8:00 am - 5:00 pm* (*Subject to change) PURPOSE OF DIVISION The Houston Airport System (HAS) Commercial Development division unit plans and directs all Houston Airports commercial activities, including airline affairs, real estate, air service development, concessions, marketing and parking. Responsibilities include leasing and managing airport property for airlines and other tenants, working with airline partners to launch and/or expand air service in Houston, developing and overseeing non-airline revenue from airport concession businesses, providing strategic insight to improve the passenger experience, communicating Houston Airports services to the public, and delivering the best possible parking experience to the traveling public. The Houston Airport System (HAS) Finance Division is to support the financial health and strategic objectives of the Houston Airport System (HAS) by timely and accurately posting accrual expenditures, processing invoices and scheduling payments for multi-funded, ITRP, CIP and O&M projects in SAP and OnBase systems. The Division also administers the P-Card program, monitor and approve utilities transactions, interfund billing and travel. Accounting and Disbursement also provide oversight and guidance among internal stakeholders to ensure compliance with federal, state and local laws; and legislation including Government Accounting Standard (GASB) rules on accounting practices. The Houston Airport System (HAS) Compliance Division oversees regulatory compliance for Houston Airports, including Internal Audit, ADA, Title VI, and the Office of Business Opportunity (OBO). OBO fosters a competitive, diverse business environment across IAH, HOU, and EFD by supporting local small businesses, with emphasis on M/W/S/PDBE, DBE, and ACDBE firms as required by CFR 49 Parts 23 and 26. ADA & Title VI Programs ensure compliance with federal requirements and FAA regulations prohibiting discrimination based on race, color, national origin, or disability in federally funded programs. Internal Audit provides independent assurance and consulting to strengthen risk management, controls, and governance. It promotes efficiency, compliance, fraud prevention, and continuous improvement through objective evaluations of systems and processes. Purpose of the Position The purpose of this position is to provide professional administrative support. This role ensures the efficient coordination of office management and operational activities by performing a variety of clerical and administrative tasks. The position requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion. "Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date." The responsibilities of this position include, but are not limited to: Answer and screen telephone calls, take messages, and respond to routine inquiries. Receive and announce visitors and direct inquiries appropriately. Open, sort, and distribute mail; prepare outgoing correspondence using standard formats; send faxes, packages, and mail. Prepare, edit, and proofread correspondence, reports, forms, and documents. Compose routine correspondence for supervisor's approval. Maintain calendars by scheduling meetings and appointments; arrange travel and prepare expense reports. Gather and prepare materials for meetings and presentations; coordinate meeting logistics including location, notices, agendas, and equipment setup; may prepare meeting minutes. Maintain organized filing systems for correspondence, reports, budget information, personnel records, and other departmental documents. Procure office supplies and services, including equipment maintenance and repairs. Assist with operational projects and special assignments based on goals and instructions from leadership. May prepare time and attendance records for management approval. WORKING CONDITIONS The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make closely coordinated eye/hand movements within very fine tolerance and/or calibration demands; or the ability to make rapid closely coordinated eye/hand movements on a patterned response space within somewhat fine tolerance demands; or the ability to make coordinated eye/hand movements within fine tolerances with large equipment as an extension of the worker. EDUCATIONAL REQUIREMENTS: Requires a high school diploma or a GED. Certification: May be required to pass a City administered typing test with a typing speed of 70 words per minute with no more than 7 errors. EXPERIENCE REQUIREMENTS: Three years of clerical or administrative support experience are required.Preference will be given to applicants with knowledge of COH policies pertaining to use of Purchasing Card, use of city vehicles, travel and timekeeping. Minimum intermediate-level knowledge and frequent use of Microsoft Office, SAP, TMS, etc. Strong analytical and decision-making skills that facilitate swift problem resolution. Knowledge and experience in airport operations and project management. Strong communication, interpersonal, relationship building and teamwork skills. Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.SELECTION/SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION - NO NO - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. PAY GRADE - 15 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: ****************** To view your detailed application status, please log-in to your online profile by visiting: **************************************************** or call **************. If you need login assistance or technical support call ************. If you need special services or accommodations, call **************. (TTY 7-1-1) Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: ******************************************** EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED SERVICE LINE/SECTION: DIRECTOR'S OFFICE/ OFFIC OF THE CHIEF OF STAFF REPORTING LOCATION: 611 WALKER, 25TH FLOOR WORKDAYS & HOURS: MON. - FRI. 8 AM - 5 PM* * Subject to change DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS This Executive Office Assistant position supports Houston Public Works C-Suite executive leadership by serving as the primary front-desk and administrative point of contact for the Director's Office and the Office of the Chief of Staff. This role is often the first point of contact for internal and external stakeholders, requiring a high level of professionalism, tact, discretion, initiative, and executive presence. Working in a fast-paced executive environment, the position ensures professional customer service and consistent office operations by managing public-facing and internal calls, greeting and directing visitors to an executive floor, maintaining SharePoint-based trackers and accountability logs, and coordinating the timely distribution of mail and signature materials. The position routinely handles sensitive and confidential information and requires sound judgment, strong organization skills, and the ability to multitask, and a collaborative, team-oriented approach while supporting executive administrators and special initiatives. RESPONSIBILITIES: Provides courteous, professional, and solutions-oriented customer service while answering and screening internal and external incoming calls; routes callers to appropriate service lines and/or 311; provides routine information when appropriate; and takes accurate messages using the SharePoint front desk reference/contact list. Demonstrates professional phone etiquette and in-person customer service standards when interacting with the public, executives, and internal staff. Maintains the SharePoint call tracker to ensure complete and accurate documentation of calls received, disposition, and follow-up actions, as applicable. Professionally receives and directs visitors; greets internal and external meeting participants and promptly notifies the appropriate executive administrator for visitor coordination and meeting support. Retrieves, opens (as appropriate), sorts, scans, and distributes mail and deliveries for executive staff, documents distribution for accountability, confidentiality and timely receipt. Maintains the Director signature log/sign-in sheet; document, route, and track materials delivered for signature in accordance with established executive office procedures. Maintains and updates posted reference documents (e.g., executive directory list, signature routing instructions) to ensure accuracy and ease of access for staff and visitors. Maintains an executive suite maintenance/issues log (25th floor); proactively communicate facility needs to appropriate points of contact and tracks issues through resolution. Ensures the lobby and front desk area remains professional, organized, and visitor-ready at all times; maintains front desk supplies as needed. Coordinates front desk coverage schedule updates in SharePoint; communicates coverage changes to designated support staff and arranges coverage per established procedures when temporarily away from the desk. Assists executive administrators with meeting logistics as needed, including meeting room readiness, distribution of basic meeting notices or materials, and simple setup coordination. Provides administrative support for special initiatives/projects (e.g., Combined Municipal Campaign) as assigned by executive leadership and/or supervisor. Performs other duties as assigned in support of executive office operations. WORKING CONDITIONS The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.EDUCATIONAL REQUIREMENTS Requires a high school diploma or a GED. EXPERIENCE REQUIREMENTS Three years of clerical or administrative support experience are required. LICENSE REQUIREMENTS None Certification: May be required to pass a City administered typing test with a typing speed of 70 words per minute with no more than 7 errors. Experience providing front desk reception and executive-level customer service in a C-suite or senior leadership environment, Demonstrated ability to maintain strict confidentiality and exercise discretion when handling sensitive executive information. Excellent in-person and telephone customer service skills, including professional communication with the public, internal leadership, and external stakeholders. Proven ability to multitask, take initiative, anticipate needs, and manage competing priorities in a fast-paced executive office. Proficiency with Microsoft 365 (Outlook calendar support, Teams, Word, Excel) and SharePoint (updating trackers/logs, maintaining reference folders). Demonstrated experience maintaining accurate logs/records (call logs, routing trackers, signature logs) and following established administrative processes. Strong written communication skills for drafting routine communications, scanning/filing documentation, and producing basic status updates or reports. Experience handling mail distribution and document control (scanning, indexing, routing) in a high-accountability office environment. Ability to work collaboratively as part of an executive support team while maintaining consistent front desk coverage and professional executive presence. Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.SELECTION/SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay Grade 15 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: ****************** To view your detailed application status, please log-in to your online profile by visiting: **************************************************** or call **************. If you need special services or accommodations, call **************. (TTY 7-1-1) If you need login assistance or technical support call ************. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Under the direction of OITs Financial Manager, this employee will assist with the responsibility of the accounting and budget processes for IT related purchases, services, initiatives, and projects. The position requires the ability to interpret and Administrative, Analyst, Accounting, Financial, IT, Budget, Technology

Part-time Administrative Clerks are entry-level, as-needed and exempt employees . Under supervision, this position performs various administrative, accounting, marketing, customer service, and coordination and logistical tasks. Provides a unique opportunity for those who are interested in a public sector career while developing their talents on a part-time basis and work with various city departments. Typical Duties May Include: Processing USPS outgoing mail by operating a postage meter mailing machine, related machine components and postal mail management formatted computer. Utilize a hand truck, mail cart, hampers, trays or tubs for mailer transport to mailers of various sizes and up to 25 lbs. in weight for delivery to City departments located in downtown Civic Center. Sort and disseminate in-bound USPS City-business mail, and inter-department mailers to City departments and outside agencies. Clerical and receptionist tasks such as typing correspondence, completing and reviewing forms, inputting data and maintaining data databases, filing, answering phones, and greeting visitors; sorting and delivering correspondence, reports, and researching, including trips to various offices, ordering, distributing, and maintaining inventory of supplies; designing forms; assisting professional employees in various City departments; and performing other administrative and office tasks as directed. Also, scheduling, conducting site walks coordination, and review, process, research and respond to elected/departmental offices requests. Qualifications: Work with standard office software, especially Microsoft Word, Excel and Access. Operate standard office equipment (i.e., copiers, fax machines, etc.). Perform basic math and accounting functions. Communicate effectively and professionally with the public. Get along with co-workers and clients in a fast-paced atmosphere. Must be highly motivated and responsible The ideal candidate will display a high level of ethics and integrity in the work environment. Applicants must: Be at least 18 years of age Show proof of identity and legal right to work in the U.S. prior to appointment Possess a valid California Driver License Work Schedule: Work hours range from 0-20 hours a week. There is no guarantee of hours for this position. Work schedule is based on the operational needs of this division on an as-needed basis. Salary: $25.15 per hour This is not a permanent civil service position. The candidate selected for this part-time position will be required to work on an as-needed basis with a maximum of 980 hours per service year and no minimum guaranteed number of hours per week or per year. A service year begins on the start date of employment and on each anniversary date thereafter. The selected candidate must pass a physical exam administered by a City physician. All City employees are subject to a background check, including fingerprinting. How to apply Selection Process: All interested candidates must complete a City employment application, which can be downloaded from the City's web site at ************************************* An application screening may be conducted to select the most qualified candidates for interview. The application must be emailed by the application deadline date and time to: EMAIL: ********************* The subject line should read: Administrative Clerk - Part Time (GSD-Mail Services) Applications must be received by Friday, January 30, 2026 at 4 PM Incomplete applications will not be considered. Submitted application materials become property of the Department of General Services (GSD) and will not be returned to applicants. Submitted applications will be kept active for six (6) months only. A new application is required if an interview is not made within said period. Only candidates selected for interview will be contacted by GSD personnel staff. Receipt of applications can stop at any time without further notice. Requirements, duties, and pay are subject to change at any time. The City of Los Angeles is an Equal Employment Opportunity Employer. This is an exempt, at-will position. The individual appointed to this position will not accrue any civil service tenure, contractual employment rights, or due process rights. The incumbent may be removed, without any finding of cause, by the hiring authority. exempt employment If employment is said to be exempt, it is meant that the employment is exempted from the civil service provisions of the City Charter. In order to receive a regular civil service appointment, employees must have successfully participated in a civil service examination, received a high enough score on the examination to be placed on and receive an appointment from an eligible list, and they must serve a probationary period. Exempt employees do not compete in a civil service examination, they are not placed on an eligible list and receive an appointment from that list, nor do they serve a probationary period. As a result, exempt employees do not have what is referred to as a "property interest" in their job. Exempt employees serve at the will of the appointing authority and can be terminated at any time without cause. Employees with a property interest in their job, i.e. civil service employees, cannot be deprived of their employment(discharged or suspended) without due process. General Information About Exempt Employment Exempt employees serve at the will of the appointing authority, and as such, they may be discharged, suspended or otherwise disciplined without cause. Exempt employees have no property interest in their employment, and any procedural benefit or other prerogative extended to them by their appointing authority is not intended to create and does not create any such property interest. No officer or employee of the City may make to any other officer or employee any representation of a property interest in employment which does not correspond to Charter provisions unless the City Council, by ordinance, permits such representation. No unauthorized representation can serve as the basis of an employee's reliance on, or expectation of, a property interest. Employees Seeking To Become Civil Service Employees There is no protective leave for an exempt employee appointed to a civil service position. Upon receiving a civil service appointment and passing probation, the former exempt employee will be subject to the Civil Service provisions described in Article X of the City Charter. Upon appointment, the civil service employee will begin to accrue displacement and layoff seniority on the first day of his/her civil service appointment and may file for promotional examinations for which s/he qualifies. A full or half-time exempt employee appointed to a full or half-time civil service position continues to: contribute to the Retirement System; accrue vacation time; accrue sick time; receive anniversary date salary increases; and, receive health and dental benefits identical to those received in the civil service position.

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city's technology assets and the return on the city's technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency. Job Description Under the direction of OIT's Financial Manager, this employee will assist with the responsibility of the accounting and budget processes for IT related purchases, services, initiatives, and projects. The position requires the ability to interpret and prepare accounting records, ensuring that IT projects comply with the City's accounting and financial regulations. Salary is commensurate with the education and qualifications of the successful candidate. Essential Functions Prepare, examine, and analyze accounting records, and other financial reports to assess accuracy, completeness, and conformance to OIT and City of Philadelphia reporting and procedural standards. Report to the supervising Financial Manager and the Deputy CFO regarding the finances of establishment. Establish tables of financial records and assign financial transactions to the appropriate accounts. Implement, modify, and document fiscal records in the City of Philadelphia's and OIT's accounting/financial systems such as FAMIS, ACIS, ADPICS, CBMS, Excel and Access. Ensure OIT purchases are consistent with the City's and OIT's financial policies, procedures, and budgetary guidelines. Assist the IT Financial Managers in evaluating vendor proposals and quotes, ensuring scope of work and cost estimates are properly associated with corresponding budget items. Analyze trends, costs, financial commitments, and obligations to provide accurate and reliable projections for decision making by IT Financial Managers. Competencies, Knowledge, Skills and Abilities Analyze and comprehend organizational and procedural problems and make recommendations related to accounting and budgetary requirements. Express ideas effectively, both orally and in writing. Establish and maintain effective working relationships with associates, administrative officials, and departmental officials. Analyze and resolve accounting and other budgetary problems and make sound recommendations consistent with accounting, and budgetary principles and departmental policies. Exercise judgment and discretion in applying and interpreting policies and procedures consistent with overall policy objectives. Accounting principles, budget formulation, evaluation, and administration including the execution of provided guidelines. The principles and practices of financial administration as applied to the analysis of budgetary objectives and procedures. The principles of finance as applied to budget preparation and control. Principles and practices of administrative analysis and managerial operations. The foundational knowledge of City and agency rules. Basic knowledge of IT business terms and needs. Qualifications EDUCATION Completion of a bachelor's degree program at an accredited college or university with major course work in accounting, finance, economics, or related field. EXPERIENCE/SKILL Full performance position; 1 - 4 years accounting /fiscal/budget experience, preferably with the City of Philadelphia. Familiarity with the Microsoft Office Suite required. Attention to detail is critical in order to prepare and interpret a variety of financial and budgetary reports and statements. Candidate must be comfortable with basic Information Technology issues. An equivalent combination of education and experience deemed acceptable by OIT's Chief Financial Officer and/or the agency department head will also be considered. However, a bachelor's degree is required. Additional Information Salary Range: $55,000 - $62,620 All applications must include a cover letter. Applications without a cover letter will be considered incomplete. Did you know? ● We are a Public Service Loan Forgiveness Program qualified employer : 25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities ● We offer Comprehensive health coverage for employees and their eligible dependents ● Our wellness program offers eligibility into the discounted medical plan ● Employees receive paid vacation, sick leave, and holidays ● Generous retirement savings options are available * The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at ************ or send an email to *********************** more information, go to: Human Relations Website: ******************************************************

About Us Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida. The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service. The City of Tallahassee's workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area. Apply On Or Before Apply on or before 11:59pm on Tuesday, January 27, 2026. Department Name Office of the City Treasurer-Clerk Job Specifications The Retirement Office is looking for a motivated and detail-oriented Administrative Assistant I who enjoys organization, accuracy, and service-oriented work. In this role, you'll be an essential part of the team, supporting retirement benefit administration and helping ensure employees and retirees receive timely, accurate, and compliant retirement services. What You'll Do Contribute to smooth daily office operations by providing reliable administrative support to the Retirement team. Process and verify retirement benefit enrollments, changes, terminations, and deductions with a strong focus on accuracy and compliance. Maintain retirement records with care, ensuring confidentiality, organization, and data integrity. Serve as a trusted point of contact for employees and retirees by responding to inquiries, preparing correspondence, and supporting clear, effective retirement communications. For the complete job specification, listing essential duties and desirable qualifications, go to Administrative Specialist I Minimum Training & Experience Possession of a bachelor's degree in business or public administration or a degree accepted in the field in which the vacancy exists; or possession of a high school diploma or an equivalent recognized certificate and four years of staff or administrative experience; or an equivalent combination of training and experience. Salary Range $21.6689 to $58.7999/hourly. Hiring rate generally will not exceed 29.9764/hour. Driver's License Requirements Must possess a valid Class-E State driver's license at the time of appointment. Benefits Information The City of Tallahassee offers a comprehensive benefits package, including: Paid vacation, sick leave, parental, and catastrophic illness leave Defined benefit pension and defined contribution plans Paid holidays Tuition reimbursement Medical, dental, and vision insurance Life and long-term disability insurance Pre-paid legal, critical illness, and auto insurance plans For more information about benefits offered to eligible City employees, visit ALEX or 2025 Benefits Summary. How To Apply Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume. If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at ************. Equal Opportunity Employer: The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law. Veterans' Preference: Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans' Preference, go to ************************************************************** or call Human Resources & Workforce Development at **************.To claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening. Accommodation for Persons with a Disability: If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at ************ or at ***************** Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline. Apply for Job * Careers * Sign In * New User

Under immediate supervision, is responsible for performing a variety ofsecretarial and clerical duties. Working conditions areprimarily inside an office environment. Exercises no supervision. The Parks and Recreation Department offers the Summer Youth Program at designated community centers and select school sites in partnership with local area school districts. The Summer Youth Program is offered for youth ages 6 - 12 at school sites and 6 - 14 at community centers. Click Here to Learn More This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location 5800 Historic Old Hwy 90, San Antonio, Texas 78227. At the department's discretion, the work location and days/hours may be subject to change. Work Schedule 8:00: a.m. - 5:00 p.m.; Monday - Friday Essential Job Functions Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. Types and proofreads reports, letters, memos, flyers, and statistical charts. Responds to inquiries about department services and activities; assists visitors as necessary. May prepare payroll and associated transactions and assists in compiling and maintaining personnel records (e.g. weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). Verifies and reviews correspondence for conformance with established policies and procedures. Orders and maintains inventory of office supplies. Coordinates, organizes, and maintains general office records. Prepares routine reports and correspondence. May research and compile data for special projects and reports. Orders supplies and equipment; maintains petty cash fund. Issues permits and collects associated fees. Performs related duties and fulfills responsibilities as required. Job Requirements * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). * One (1) year experience in general clerical work. Preferred Qualifications Experience with clerical duties and modern office procedures Experience operating a personal computer and utilizing rudimentary software. Valid Class C Driver's License Applicant Information: Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette. Knowledge of basic mathematical principles and methods. Knowledge of principles and procedures of record keeping and filing. Skill in utilizing a personal computer and associated software programs. Ability to communicate clearly and effective. Ability to perform routine clerical work. Ability to establish and maintain effective working relationships with the general public and City staff. Ability to interpret and apply city and assigned department policies, procedures, and guidelines. Ability to compile, organize, maintain accurate and complete records, and files. Ability to operate a computer keyboard and other basic office equipment. Ability to learn data retrieval and input methods. Ability to perform all the physical requirements of the position.

Under immediate supervision, is responsible for performing a variety of secretarial and clerical duties. Working conditions are primarily inside an office environment. Exercises no supervision. The Parks and Recreation Department offers the Summer Yo Associate, Summer, Administrative, Program, Clerical

The purpose of this job is to assist, record and analyze information on departmental programs and project proposals. Completes special projects and data analysis. Performs duties under the direction of a superior who gives guidance and assistance. Reviews in-progress and upon completion. Manages work schedule to ensure all office duties and goals are completed in a timely manner. Essential Duties & Responsibilities The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. * Responds to phone calls and emails * Compiles and analyzes data, prepares reports * Assists in the planning and preparation of formal reports * Assists in developing and preparing instruction and informational guides for public and internal use * Prepares correspondence relating to assigned area of activity * Attends meetings of City officials and community organizations for the purpose of gathering information * Oversees administrative functions for various boards and authorities including preparation and distribution of agendas, minutes, and archival record documents * Conducts various research projects or special assignments * Performs related work as required Required Education and Experience Associate's degree from an accredited college or university in Public Administration or a related field -AND-- At least three (3) years of related work experience -OR-- Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities We Offer: Medical, Dental, and Vision starting on Day 1 6% employee 401a contribution with employer matching (6% or 7% based on bargaining unit) Employee & Employer contributions to Retiree Health Savings Account Voluntary benefits such as term life insurance, flexible spending accounts, accidental insurance, disability insurance, and deferred compensation plan options Twelve Paid Holidays Paid Vacation and Sick Time Paid parking (if applicable) Employee Home Ownership Incentive Tuition Reimbursement and professional development opportunities Paid Parental Leave Employee Assistance Program with free mental health counseling Comprehensive Wellness program with a health and wellness incentive Employee Discounts and Perks Should an applicant need any disability related accommodation or other consideration in the application or selection process, please notify the human resources department upon submittal of application The City of Grand Rapids does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy or gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Please Note: This position is subject to the provisions of the applicable collective bargaining agreement and all relevant civil service rules. For additional information, links to union agreement and Civil Service Rules are provided below. Collective Bargaining Agreements Civil Service Rules

About Us Tallahassee, a diverse community of nearly 200,000 residents, is the state capital and home to Florida A&M University, Florida State University, and Tallahassee State College. It is known for its national forest, freshwater lakes, and abundant parks and recreational activities. Located in the north-central portion of the state of Florida. The City, as an organization, has a devoted workforce of approximately 4,000 people who come together to ensure the needs of the community are met through municipal services. These services include Police, Fire, Utilities (electric, gas, water, wastewater, stormwater), Parks and Recreation, Aviation-Tallahassee International Airport, and general municipal services. The City's mission is to be the national leader in the delivery of public service. The City of Tallahassee's workforce is our community's lifeblood, we offer diverse career opportunities, a positive work-life balance, competitive compensation, exceptional wellness programs, and comprehensive benefits, all of which position us to be the premier employer of choice for this area. Deadline (Open Until Filled) Open until filled. Department Name Tallahassee Police Department Job Specifications For the complete job specification, listing essential duties and desirable qualifications, go to Administrative Aide This is administrative work of a paraprofessional nature assisting a department, division, or section director. An employee in a position allocated to this class performs such duties as compiling and analyzing data, assisting in the preparation of budgets and other fiscal reports, maintaining records, and working with other departments and the general public. Additional duties include developing programs, instruction and formats using a microcomputer. Prepares reports on general and specific subjects as required. Minimum Training & Experience Possession of a high school diploma or an equivalent recognized certificate and three years of clerical or secretarial experience, two years of which must have been at the Clerical Assistant III level or higher. Successfully completed studies beyond the high school level may be substituted at the rate of 30 semester hours or 720 classroom hours on a year-for-year basis for the required experience at the Clerical Assistant III level or higher. Necessary Special Requirements Applicants should truthfully complete the Criminal History Questions on the City Employment Application. Any omissions, falsifications, misstatements, or misrepresentations of the information provided may disqualify an applicant. The top applicant chosen for this position will be required to complete and pass a Truth Verification Examination prior to an employment offer being made Salary Range $16.1262 to $43.7596/hourly. Hiring rate generally will not exceed $22.850/hour. Driver's License Requirements Must possess a valid Class-E State driver's license at the time of appointment. Benefits Information The City of Tallahassee offers a comprehensive benefits package, including: Paid vacation, sick leave, parental, and catastrophic illness leave Defined benefit pension and defined contribution plans Paid holidays Tuition reimbursement Medical, dental, and vision insurance Life and long-term disability insurance Pre-paid legal, critical illness, and auto insurance plans For more information about benefits offered to eligible City employees, visit ALEX or 2025 Benefits Summary. Note: OPS employees are eligible for medical insurance plans but not eligible for paid vacation, paid sick leave, or paid holidays. Temporary employees (Non-OPS) are not eligible to participate in the City's benefits programs How To Apply Visit Talgov.com/Employment click on the 'Apply Today' button, then navigate to 'My Job Applications' icon, and create an account. Only online applications will be accepted for this vacancy. Remember, you must complete all sections of the application, including the education and work history section, even if this information is included on your resume. If you have any questions regarding this position or the application process, please contact the City's Human Resources and Workforce Development Department at ************. Equal Opportunity Employer: The City of Tallahassee is an Equal Opportunity Employer committed to promoting equity and celebrating diversity. The City of Tallahassee invites applications without regard to an individual's race, color, gender, religion, national origin, age, disability, marital status, pregnancy, sexual orientation, gender identity, veteran status, or any other characteristics protected by law. Veterans' Preference: Certain service members and veterans, and the spouses of the service members and veterans, will receive preference and priority, and certain service members may be eligible to receive waivers for postsecondary educational requirements. For information on who may be eligible for Veterans' Preference, go to ************************************************************** or call Human Resources & Workforce Development at **************.To claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening. Accommodation for Persons with a Disability: If you require an accommodation, as defined by the Americans with Disabilities Act, please contact the City's ADA Coordinator, in the Office of Diversity & Inclusion, at ************ or at ***************** Monday through Friday, between 8 a.m. and 5 p.m., or TDD 711, at least 48 hours, (excluding weekends and holidays), prior to the application deadline. Apply for Job * Careers * Sign In * New User

All current City of Sarasota employees must apply to job postings on the internal career site. Come work at a place where employees of the City serve with Excellence and Pride! NOTE: The City of Sarasota is an Equal Employment Opportunity, Veteran, E-Verify and Drug Free Workplace employer. Click to view the City's Veterans Recruitment Plan. Click to view a the City's Educational Equivalency Statement Department: Governmental Affairs Employee Type: Probationary Time Type: Full time Salary Range: $24.4334 - $31.1526 Hourly / $50,821.47 - $64,797.37 Annually Job Posting Period: January 15, 2026 - January 30, 2026 12:00 A.M. : Overview To provide administrative support for a Department or Division Head assisting in handling technical and administrative functions in connection with departmental programs, such as personnel, budget, planning and operational procedures. Essential Functions Assists in the coordination of all administrative functions of the department including budget, personnel, meetings and clerical duties. Prepares correspondence such as, letters, memoranda, reports, affidavits, and other materials. Completes data entry into numerous computer systems. Researches and collects information on operational and administrative problems, analyzes findings and makes reports to Department Head. Assists with the preparation and administration of the annual budget and helps maintain budget and expenditure controls. Supervises and coordinates all budgetary accounting activities and confers with department and/or Division Heads concerning acquisition and specifications for purchase of materials and equipment. Assists with the installation of new programs, procedures, methods and systems within the department. Performs fiscal and statistical studies. Conducts surveys and collects information on administrative matters; studies the findings and prepares reports. Prepares a variety of complex and confidential documents and reports. Maintains meeting minutes either electronically or with audio equipment. Coordinates and schedules meetings and conferences as directed. Coordinates all routine operational management functions within department, including purchasing, building, equipment, property inventory and disposal. Maintains complete stock of all office supplies and keeps accurate inventory of supplies and forms. Assists with department/division projects and tasks and works as a team member within the department. Represents department on committees or project groups as assigned. Maintains confidentiality and handles sensitive information with discretion. Tracks and monitors the progress of ongoing projects assigned by Supervisor. Manages special, routine, and required projects as assigned. Maintains data systems for department as assigned. May serve as the liaison to an advisory board responsible for records, minutes, and reports. Handles incoming calls, emails and mail, directing them to the appropriate personnel or addressing them as needed. The intent of this class description is to provide a representative summary of the types of duties and responsibilities that will be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description. Minimum Qualifications Associate's degree from an accredited college or university with major course work in public, municipal, or business administration/management, Three (3) years of general office experience, Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities. Job Based Competencies Be dependable, proactive and highly organized. Possess strong interpersonal skills and a good disposition. Ability to prioritize and manage multiple tasks and requests simultaneously. Ability to handle confidential information with discretion. Ability to work independently. Be proficient in Microsoft Office Suite and various other relevant software programs. Ability to understand the operations of the city government including some city computer programs (Workday, Questica). Considerable knowledge of the operations of City government including city-wide computer programs. General knowledge of the principles and practices of public administration. General knowledge of research methods and techniques, statistical methods and application and methods of report presentation. Knowledge of database utilization. Ability to utilize graphics and desktop publishing for departmental web page. Ability to express oneself clearly and concisely, orally and in writing. Ability to make decisions and to exercise resourcefulness in meeting new problems. Ability to prepare accurate, clear, complete and concise reports. Ability to analyze, interpret, and report research findings. Ability to establish and maintain effective working relationships with associates, municipal officials and the general public. Ability to operate a variety of standard office, data entry and word processing equipment. Ability to provide assistance or direction to employees on various administrative tasks. Responsibility Under the direction of and responsible to the Department Head or designated representative. Usually no supervisory responsibilities. Supervision may be exercised over subordinate clerical personnel or the preparation and completion of various projects as delegated. Physical Requirements This is sedentary work requiring limited physical effort. Position requires visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, data entry, and word processing equipment is required. Public Contact Effective public and governmental contacts are an essential component of this position. The incumbent interacts frequently with City Officials, other City Department Heads, employees, contractors, vendors and the general public. Contacts are for the purpose of obtaining and furnishing information, providing interpretations and explanations, responding to complaints, and similar purposes. Retirement Benefit The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at ************************* or via phone at ************. For questions pertaining to general employment or job application status, please call ************, or email *****************

Work directly with Arborists and clients to facilitate sales, increase brand awareness and build a satisfied customer base. Answers incoming phone calls in a high call volume environment while making outbound calls related to customer service and sal Administrative, Coordinator, Customer Service

Salary: $52,685.00 - $60,167.00 Annually Job Type: Full-Time Job Number: POSTING Department: AUDIT & CONTROL Division: ACCOUNTING Fee: $0.00 RESIDENCE: Residence is a requirement for all positions. In the absence of clear and convincing evidence to the contrary, an applicant shall be deemed a non-resident if he/she cannot show ninety (90) days of continuous and uninterrupted residence in the City of Buffalo prior to filing application. THIS DOES NOT APPLY TO ANYONE APPLYING FOR THE BUFFALO POLICE ENTRY LEVEL EXAMINATION. PLEASE TAKE NOTICE THAT THE ORDINANCES OF THE CITY OF BUFFALO MANDATE CONTINUOUS RESIDENCY IN THE CITY DURING YOUR EMPLOYMENT, EXCEPT FOR POSITIONS SPECIFICALLY EXEMPT UNDER STATE LAW. FEE: WHERE INDICATED, A NON-REFUNDABLE APPLICATION PROCESSING FEE MUST ACCOMPANY YOUR APPLICATION VIA CHECK, CASH OR MONEY ORDER (If using check for payment, your check must clear to complete processing.) Check with Civil Service office for fee waiver info. Distinguishing Features of the Class This is an important administrative position involving office management and liaison work requiring frequent exercise of independent judgment in planning and coordinating the non-technical activities of a department or major unit. Incumbents assist a department head or administrator in handling the details of the business office in order to free the administrator for planning, policy-making, programming and coordinating. Incumbents gather data for administrative studies and may make determinations/recommendations of methods for handling a wide variety of administrative problems. This position differs from Senior Administrative Assistant in that the duties of the latter position are concerned with the responsibility for the management of a complex business office and may also be responsible for decisions in a technical field subject to the approval of the head of the department. Routine duties for the Administrative Assistant are performed with general directions regarding objectives, policies and procedures. Supervision is received from the department head/administrator and incumbents exercised supervision over personnel assigned. Examples of work (Illustration Only) TYPICAL WORK ACTIVITIES, Assists department head/administrator in carrying out the details of a business office; reads incoming mail, conducts general correspondence and routes balance to proper official or unit; processes and follows up various types of requests and claims; interviews office callers, media, salesmen and others and furnishes general information about departmental functions and activities; Coordinates and supervises the maintenance of departmental account-keeping records, personnel records and preparation of payrolls; Supervises the requisitions, purchasing, receipt and inventory of departmental supplies and equipment and the processing of related records; Assists in the preparation of departmental budget, secures budget estimates, performs budget estimate studies and maintains budget control; Collects and compiles data and statistics, prepares organizational workflow and efficiency studies and submits recommendations for the improvement of procedures and solutions of administrative problems; Maintains contacts with units within the department, with other city departments, public and private agencies to assists in solving mutual problems, developing improved services and building good will; Coordinates compliance with civil service job procedures, appointments, promotions and transfers; Provides guidance and training for new employees in office procedures, routines and methods; Monitors departmental programs or projects and recommends adjustments when needed; Maintains and updates various departmental records to be used in carrying out the details of a business office; Inputs data and information in word processor, personal computer etc.; Performs related work as required. Minimum Qualifications Promotional, Continuous and permanent status in any city department as an Assistant Collections Officer, Assistant Operations Supervisor, Associate Account Clerk, Associate Tax Clerk, Senior Tax Clerk, Legal Secretary, Principal Clerk, School Clerk, Senior Account Clerk, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Clerk, Senior Data Processing Equipment Operator, Senior Inventory Clerk, Senior Rate Clerk, Senior Typist, Senior Stenographer, Stenographic Secretary, Contract and Specifications Clerk, Chief Teller, Head Teller, Teller, Traffic Clerk, Traffic Agency Representative, and Traffic Record Technician, Water Service Adjustor for one year. Open Competitive, (A) Bachelor's Degree from an accredited college or university and two years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR, (B) Associates Degree from an accredited college, technical or business institute and four years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR, (C) Graduation from High School, GED or Equivalency Diploma and six years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR, (D) An equivalent combination as defined within the limits of A , B and C. NOTE: Verifiable part-time experience will be pro-rated to meet full time experience, requirements. Proof of education must be presented at time of appointment. Additional Information FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS, Thorough knowledge of the principles and practices of office management and personnel management; Working knowledge of principles of account keeping and budgets; Ability to organize, assign, coordinate and review the work of others; Public Relations; Ability to understand and interpret written material; Ability to get along well with others; Ability to present oral comments and opinions clearly and concisely; Ability to operate a personal computer in the use of application programs etc.; Physical condition commensurate with the demands of the position. The City of Buffalo's benefit package is designed to give our employees and their love one's, comfort, safety, and stability they need in serving our community each and every day. Our offerings include: -Medical and vision, Dental, Life Insurance (basic) and (supplemental) -New York State Retirement System -Deferred Compensation Plan -Employee Assistance Program for employee/family members -Flexible Spending Accounts -Liberal holidays & vacation -Growth Opportunities and Steady earnings potential

This is an important administrative position involving office management and liaison work requiring frequent exercise of independent judgment in planning and coordinating the non-technical activities of a department or major unit. Incumbents assist a department head or administrator in handling the details of the business office in order to free the administrator for planning, policy-making, programming and coordinating. Incumbents gather data for administrative studies and may make determinations/recommendations of methods for handling a wide variety of administrative problems. This position differs from Senior Administrative Assistant in that the duties of the latter position are concerned with the responsibility for the management of a complex business office and may also be responsible for decisions in a technical field subject to the approval of the head of the department. Routine duties for the Administrative Assistant are performed with general directions regarding objectives, policies and procedures. Supervision is received from the department head/administrator and incumbents exercised supervision over personnel assigned.TYPICAL WORK ACTIVITIES, Assists department head/administrator in carrying out the details of a business office; reads incoming mail, conducts general correspondence and routes balance to proper official or unit; processes and follows up various types of requests and claims; interviews office callers, media, salesmen and others and furnishes general information about departmental functions and activities; Coordinates and supervises the maintenance of departmental account-keeping records, personnel records and preparation of payrolls; Supervises the requisitions, purchasing, receipt and inventory of departmental supplies and equipment and the processing of related records; Assists in the preparation of departmental budget, secures budget estimates, performs budget estimate studies and maintains budget control; Collects and compiles data and statistics, prepares organizational workflow and efficiency studies and submits recommendations for the improvement of procedures and solutions of administrative problems; Maintains contacts with units within the department, with other city departments, public and private agencies to assists in solving mutual problems, developing improved services and building good will; Coordinates compliance with civil service job procedures, appointments, promotions and transfers; Provides guidance and training for new employees in office procedures, routines and methods; Monitors departmental programs or projects and recommends adjustments when needed; Maintains and updates various departmental records to be used in carrying out the details of a business office; Inputs data and information in word processor, personal computer etc.; Performs related work as required.Promotional, Continuous and permanent status in any city department as an Assistant Collections Officer, Assistant Operations Supervisor, Associate Account Clerk, Associate Tax Clerk, Senior Tax Clerk, Legal Secretary, Principal Clerk, School Clerk, Senior Account Clerk, Senior Account Clerk-Typist, Senior Account Clerk-Stenographer, Senior Clerk, Senior Data Processing Equipment Operator, Senior Inventory Clerk, Senior Rate Clerk, Senior Typist, Senior Stenographer, Stenographic Secretary, Contract and Specifications Clerk, Chief Teller, Head Teller, Teller, Traffic Clerk, Traffic Agency Representative, and Traffic Record Technician, Water Service Adjustor for one year. Open Competitive, (A) Bachelor's Degree from an accredited college or university and two years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR, (B) Associates Degree from an accredited college, technical or business institute and four years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR, (C) Graduation from High School, GED or Equivalency Diploma and six years of full time office management experience in the field of accounting, public administration, personnel administration, financial management or a closely related field; one year of which must have been in a responsible administrative or supervisory capacity; OR, (D) An equivalent combination as defined within the limits of A , B and C. NOTE: Verifiable part-time experience will be pro-rated to meet full time experience, requirements. Proof of education must be presented at time of appointment. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS, Thorough knowledge of the principles and practices of office management and personnel management; Working knowledge of principles of account keeping and budgets; Ability to organize, assign, coordinate and review the work of others; Public Relations; Ability to understand and interpret written material; Ability to get along well with others; Ability to present oral comments and opinions clearly and concisely; Ability to operate a personal computer in the use of application programs etc.; Physical condition commensurate with the demands of the position.

HOURLY RATE: $16.95 JOB OBJECTIVES: The Administrative Assistant III provides administrative services to ensure effective and efficient administrative operations of the Department of City Secretary and is responsible for processing open records requests for the entire City, in accordance with the Texas Public Information Act. Records requests are varied, high in volume, and can be complex and non-routine. Will be responsible for confidential information on a regular basis. Provides support services to the City Secretary, staff, and City Commission. This position is under the direct supervision of the City Secretary. ESSENTIAL JOB FUNCTIONS: Duties may include but are not limited to the following: Provides responses to requests for governmental records within the time period mandated by the Texas Public Information Act. Coordinates and processes Public Information Requests, to include City Attorney consultation and approval as warranted. Attend at minimum, one annual conference to keep abreast of vital registration policies and procedures to ensure compliance. Processes applications for new and renewed Texas Alcohol and Beverage licenses. Serve as backup to process all payments related to Public Information Requests, affidavits, TABC permits, facility reservations, and vital statistics in accordance with the standard operating procedures. Manages records associated with advisory boards and commissions, such as creating reports related to term expiration's and vacancies. Assists with the preparation and distribution of documents for City Commission meetings and other notices according to City procedures and applicable laws, as directed by the City Secretary and/or City Manager; prepares city agendas and meeting packets; prepares minutes shell; and conducts required website postings in compliance with the Open Meetings Act. May attend meetings as assigned, take minutes and transcribe minutes into final form as needed. Assists with the codification of City ordinances and required newspaper publications. Composes, reviews, and evaluates various documents, including correspondence, memorandums, ordinances, resolutions, proclamations, contracts, agreements, and oaths of office. Assists with municipal election preparations and responds to inquiries from the public regarding voter information. Records date stamp and distributes incoming and outgoing mail. Prepares travel and makes hotel reservations for the City Secretary, City Manager and City Commission. Transcribes, formats, inputs, edits, retrieves, copies, and transmits correspondence and documents and ensures accuracy. Assists in maintaining the department's budget accounts and balances. Responsible for maintaining and securing confidential information. Greets and provides proper customer service to all incoming calls and walk-ins. Assists in all city events. Provide assistance with risk management-related duties as needed. Provide support/cover the receptionist area as needed. Will perform other job-related duties as assigned. EQUIPMENT/MATERIALS: Capability to effectively use and operate various office related equipment such as, but not limited to, personal computer, calculator, copier, typewriter, shredder, scanner, and fax machine. WORKING CONDITIONS/PHYSICAL DEMANDS: Must be able to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of members, residents, clients and contractors. May find the environment to be busy, noisy and will need excellent organizational, communication, time, and stress management skills to complete the required tasks. May need to work irregular hours or shifts and some occasional travel may be required. There is little or no hazard to health or body in standard conditions with adequate lighting, heating, and ventilation. There is little or no physical effort, requiring little movement and infrequent lifting greater than 5-15 lbs. EDUCATION/SKILLS REQUIRED: Requires a High School diploma with two (2) years of college or training in public administration or related field. Must be bilingual and proficient in MSWord, Excel, PowerPoint, Internet, and Microsoft Outlook. Must have excellent verbal, written, interpersonal and listening skills. Must maintain confidentiality of records and other legal matters. Must be able to organize work independently on multiple assigned tasks/projects, complete assignments with specified deadlines. Ability to use judgment and initiative: to establish and maintain effective working relationships with employees, elected officials, and the public. Must have excellent grammar, writing, communication and organizational skills and be able to accurately type a minimum of 50 wpm. Must possess a valid Texas Driver's License with a satisfactory driving record. Preferred Qualification: Bilingual (English and Spanish) and Associate's Degree in public administration, or related field.

This is a non-exempt position under direct supervision, performs general clerical support duties in the Fleet Services Division of the Public Works Department. An employee in this classification is responsible for assisting the fleet specialist in a Specialist, Assistant, Vehicle, Records, Fleet, Technology, Equipment

This is a non-exempt position under direct supervision, performs general clerical support duties in the Fleet Services Division of the Public Works Department. An employee in this classification is responsible for assisting the fleet specialist in a variety of complex administrative work. This classification requires good clerical skills and technical knowledge of other overall departmental operational procedures and of general and special correspondence formats and procedures, and the unique vocabulary of the Fleet Management. Work is subject to supervision on specific assignments and review of results. Employees are hired as AT WILL employees that serve at the pleasure of the City and may be terminated at any time with or without cause.Assigns unit numbers and initiates records in Hansen for all new vehicles and equipment; initiates work orders to prepare equipment and vehicles for service; maintains current records; prepares paperwork for the transfer and disposal of equipment and vehicles; expires units and close out records when units are sold or destroyed; scans and attaches disposal documents in the Hansen system. Obtains vehicle registrations; scans and attaches to vehicle file in Hansen. Reconciles vehicle records maintained by Fleet Management with Financial reporting documents. Coordinates vendor application process by directing new vendors to the City registration program. Obtains updated vendor records when requested. Processes all Fleet Management invoices: code invoice by account number, inputs payment batches into payment system, submits to finance for payment. Scans and files invoices. Reconciles Hansen report of materials issued from stock with financial reports; resolves discrepancies. Administers fuel system: prepares requests for ordering fuel, completes fuel delivery reports; issues, replaces and cancels vehicle and equipment fuel cards; inputs employee card information, periodically reviews and purges records; prepares monthly report for Finance on department charges for fuel. Receives, stores, records and issues supplies, maintains inventory in stockroom. Maintains and organizes the efficient and proper storage of supplies, materials and records. Performs basic accounting as it relates to maintenance of inventory records. Inputs and updates various data and information on computer. This position does not have final procurement authority. Executes purchase orders authorized by the department director. Performs other duties as assigned. Considerable knowledge of modern office terminology, methods, practices and procedures. Knowledge of business English, composition, spelling, punctuation, grammar and arithmetic. Knowledge of proper telephone etiquette and procedures. Knowledge of modern information systems, and standard software applications such as Word, Windows, Outlook and Excel and the ability to learn new applications. Ability to maintain confidentiality, prioritize work assignments and to work independently. Ability to work well under pressure and stress, handle multiple tasks, prioritize and organize work assignments. Ability to understand and carry out instructions and to complete work assignments correctly. Ability to establish and maintain an effective working relationship with other employees, City officials and the general public. Skilled in the rapid and accurate operation of personal computers and other standard office equipment. DESIRABLE EXPERIENCE AND TRAINING A High School Diploma or General Equivalency Diploma (GED). Two (2) to three (3) years of progressively responsible experience/or equal formal training in fleet services. Must have a valid Florida driver's license. Any equivalent combination of education, experience and training which provides the required knowledge, abilities and skills may be considered.