Administrative Specialist jobs at City of Dallas Employees

Strong onsite lead with SAP MM/LE experience (~8-10 year experience) Onsite lead with proficiency in leading onsite/offshore model on regular basis (~3-4 times a week at the min) depending on the project needs Onsite lead with hands on experience with End-End S/4 HANA upgrade, implementation experience (green field/brown field implementation preferable) Resource with good understanding of S/4 upgrade experience covering but not limited to (ECC to S/4 HANA assessments, ATC check understandings, mandatory changes, understand the terms and functionality of remediation, retrofit, automation testing tools, S/4 HANA testing experience, data migration, Activate methodology, etc) Resource with good project management expertise (PMP preferred) Sr & strong Onsite Lead (MM/LE) with PMP and S/4 HANA implementation (preferably) Skill Sets SAP HANA SAP Logistics (SD/MM) SAP MM SAP Functional PMP/Agile Certification

NOC Communications Specialist Onsite role at 1 Technology Park, Harrisburg, PA 17110 3rd Shift: Saturday-Wednesday, 12:00am-8:30am Full Job Description: The Commonwealth of Pennsylvania has agencies that provide 24/7 services to its citizens. The PM Network Operational Monitoring position will provide first line network technical support to employees and business partners by calling the Enterprise Network Operation Monitoring Network Service Desk outside of regular business hours. This position requires a technical individual with a customer-service-minded approach to dealing with Commonwealth Agency staff and IT teams. The individual will work closely with Commonwealth staff, vendors, service providers and IT staff, but must also be able to work independently, multitask by prioritizing and managing their own workload, and able to ensure prompt service and end-user issue resolution. The NOC Communications Specialist provides after-hour and weekend hours Level 1 Support by performing the skills listed below. Role Description: End-user Support: • Answer inbound phone calls concerning network issues from Commonwealth employees, and LEC/Last User Contract, LUC, vendors. • Creates and escalates Service Now trouble tickets to Engineers, tier two Commonwealth staff, and/or third-party service providers to ensure the quick resolution of IT/Network issues. • Works with NOC T2 Engineers, Commonwealth staff and contracted personnel, and/or third-party providers as needed. • Research and updates reference publications and diagnostic aids to seek information necessary to resolve end-user issues as needed. • Follows IT Service Desk and Network Operator Knowledgebase procedures and makes recommendations when improvements are needed. • Promptly and properly escalate high priority issues. Monitoring & Maintenance: • Utilize network management tools, such as Solar Winds and Squared up, to monitor remote sites network and hardware. • Actively monitors the status of Commonwealth networks and attached network assets using established tools and promptly initiates appropriate actions. • Responds to outages and system failures using established escalation processes. • Provide first-line investigation and diagnosis of network incidents, logging all details and prioritization of incidents. • Escalate after hours incidents to staff for resolution. • Promptly assign unresolved incidents to higher Tier support or LUC providers to coordinate restoration of service and obtain the necessary information for recording/tracking the outage or degradation of service. • Coordinate with network staff and various vendors to assist with service restoration based on alarm conditions. • Actively monitors the Service Now ticket queue. • Monitors appropriate Commonwealth email accounts for any event messages and initiates action as needed. • Proactively identifies and resolves problems. Communication: • Acts as the primary network contact for Commonwealth employees and business partners outside of regular business hours. • Perform Enterprise Incident communications using defined process and approved template. • Monitors the network hotline during coverage hours. • Issues network status updates using established procedures. • Follows quality standards and displays strong customer service skills. Routine Tasks: • Assists the network engineers and technicians with outstanding tasks. • Updates network operation and knowledgebase documentation. • Participates in disaster recovery. • Completes assigned tasks. Required Skills: • Possesses excellent communication skills; both written and spoken. • Ability to be clearly understood and has excellent phone etiquette. • Ability to support end-users with varying IT skillsets. • Ability to follow directions, especially when using established operation and knowledgebase documentation, and Commonwealth standard operating procedures. • Ability to adapt to change. • Detail oriented and resourceful. • Excellent organizational skills. • Ability to troubleshoot end-user issues and/or escalate as needed to ensure quick resolution. • Experience with incident management, call tracking, and ticketing software. • Preferred 2+ years previous systems administrator, help desk, and/or call center experience.

Minimum Qualifications Bachelors degree. One year of administrative experience is required. Additional administrative experience may substitute for the required college education on a year for year basis. Recruitment Notes The Administrative Officer 2 position at the Miami-Dade Seaport Department (PortMiami) is assigned to the Materials Management Unit. This role involves leading a team of procurement specialists responsible for the purchasing and contract administration of maritime-related goods and services. Key responsibilities include monitoring and maintaining work status logs and administrative metrics reports, communicating with both internal and external stakeholders, and assisting the manager in providing guidance to stakeholders in accordance with established policies and procedures. A strong understanding of contract administration, invoice payment status, and service-based procurement contracts is highly preferred.

Minimum Qualifications Bachelor's degree. Two years of administrative experience in marketing and promotions to include editing and publishing materials, developing marketing campaigns, assessing and placing advertisements, or related experience is required. Additional administrative experience in marketing and promotions to include editing and publishing materials, developing marketing campaigns, assessing and placing advertisements, or related experience may substitute for the required college education on a year-for-year basis. Must possess a Driver license. Recruitment Notes This position will be assigned to the Public Information and Outreach Division of the Department of Solid Waste Management. This position will be located at the Mosquito Control building with a regular work schedule of Monday through Friday, from 8:00 am to 5:00 pm. The incumbent in this position may be required to work outside regular hours as needed for activations, outreach, and other special events. The incumbent in this position will be responsible for managing special events, including outreach, conferences, volunteer activities, or charitable functions. This position will be tasked with mosquito control administration duties to include coordinating public education campaigns, assisting with community engagement efforts, and facilitating interdepartmental communication related to vector control initiatives.

Are you a motivated and detail-oriented professional with outstanding interpersonal skills and a passion for public service? The Department of Corrections (DOC) is seeking enthusiastic and committed Administrative Officers to join our team. In this pivotal role, you will support the Medication-Assisted Treatment (MAT) Coordinator in developing, implementing, and overseeing MAT programs across our state correctional institutions. If you are ready to take on new challenges and make a meaningful impact from day one, we encourage you to apply today! DESCRIPTION OF WORK In this position, you will oversee DOC MAT program data, including referrals, appointment backlogs, medication usage, and audit processes. This involves using electronic health records to track medical information, inmate movement, and releases. You will manage the DOC Medicaid initiative by monitoring past releases, identifying individuals released without a Medicaid number, and determining why a number was not issued. Your responsibilities include managing correspondence and records for the Bureau of Healthcare Services and ensuring confidential information from various sources is properly received, distributed, and communicated to institutions, the public, and government or state agency representatives. Duties include updating distribution lists for bureau and facility staff, as well as typing, formatting, and editing memos and letters from multiple sources while maintaining accurate tracking. You will file, retrieve, and purge information from logs and records to ensure materials are processed and the bureau meets required timelines. Additionally, you will be responsible for independently addressing and completing daily issues, problems, and projects within the scope of your role. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: * Full-time employment, 37.5 hours per week * Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. * Telework: You may have the opportunity to work from home (telework) part-time up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Chambersburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. * Salary: In some cases, the starting salary may be non-negotiable. * You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: * Two years of experience in varied office management or staff work; and bachelor's degree; or * Any equivalent combination of experience and training. Additional Requirement: * You must be able to perform essential job functions. Legal Requirements: * You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. How to Apply: * Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). * If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. * Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. * Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: * Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): * 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. Learn more about our Total Rewards by watching this short video! See the total value of your benefits package by exploring our benefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit ********************* and click on the benefits box. * Eligibility rules apply. 01 How many years of full-time experience do you possess in varied office management or staff work? * 2 years or more * 1 but less than 2 years * Less than 1 year * None 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 Do you possess a conferred bachelor's degree or higher? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting ************* and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. * Yes * No 04 If you answered NO to the above question, how much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting ************* and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. * 120 credits or more * 90 but less than 120 credits * 60 but less than 90 credits * 30 but less than 60 credits * Less than 30 credits * None Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://*********************

A new vacancy now exists in the Department of Community Programs - Probation. (Please note this vacancy was previously posted.) * Must be a current BSO employee who has successfully completed their probationary period by the listed closing date. * Two (2) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature. * Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system; PeopleSoft experience preferred. * Extensive customer service contact. * Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance. * An equivalent combination of training and experience may be considered. Such experience must be clearly documented in the application for consideration. Under administrative direction, the purpose of this position is to provide moderately complex administrative support to an assigned work unit within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative support duties as dictated by the nature of the work unit, and with a level of accountability commensurate with that of a Lieutenant or civilian equivalent. Position may be assigned to a large operating unit and perform a broad array of moderately complex administrative support functions, or assignment may be to a smaller specialized unit wherein incumbents perform specialized duties in supporting unit objectives. Position is distinguished from that of Administrative Support Specialist by the degree of accountability commensurate with the class reporting level, greater latitude in exercise of independent judgment concerning assigned duties, and, when assignments dictate, the ability to function with considerable independence under a minimum of supervision. Performs related work as directed.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit. Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit. Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate department; takes telephone messages. Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions. Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records. Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature. Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising. Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests. Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines. Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed. Assists other unit personnel in supporting efficient functioning of the work unit. Performs related duties as directed. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors. Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis. BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law. If you encounter issues with your application and need technical assistance, please contact Applicant Support (GovernmentJobs.com) from 9 am to 9 pm EST, Monday - Friday. You can reach them by phone at ************ or email **************************. Once you successfully submit your application, you will receive a confirmation e-mail. If you do not receive this e-mail, please contact Applicant Support for any inquiries.

A new vacancy now exists in the Department of Law Enforcement - Parkland. This vacancy is primarily open to current BSO employees holding the Administrative Specialist II classification. To be considered, eligible BSO employees must apply and have completed their probationary period by the listed closing date. If no applications from BSO employees holding the Administrative Specialist II classification are received, the following candidates will also be considered for the vacancy. * Must be a current BSO employee who has successfully completed their probationary period by the listed closing date. * Three (3) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature. * Demonstrated ability to enter payroll and purchase orders into a payroll/procurement system; PeopleSoft experience preferred. * Possess and maintain a valid Florida driver's license throughout employment without any restrictions which affect job performance. * Experience should include extensive customer service contact work. * An equivalent combination of training and experience may be considered. Such experience must be clearly documented in the application for consideration. Under administrative direction, the purpose of this position is to provide moderately complex to specialized administrative support to an assigned work unit or assigned executive level supervisor within the Broward County Sheriff's Office. Employees in this classification perform both routine and non-routine administrative duties as dictated by the nature of the work unit, and with a minimum level of accountability commensurate with that of a Captain or above or civilian equivalent. Position performs essential duties for a large operating unit, a specialized unit, or as sole administrative support for an executive level organization official. Position is distinguished from that of Administrative Specialist I by the degree of accountability commensurate with the class reporting level, greater latitude in exercise of independent judgment concerning assigned duties, and the ability to function with a high degree of independence. When assigned to a large operating unit, employees in this class generally coordinate and delegate unit assignments through other administrative support personnel. Performs related work as directed.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Functions in a lead worker capacity when applicable to the assigned work unit, providing for the coordination and delegation of assignments to ensure completion by designated deadlines. Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit. Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit. Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertaining the nature of the call, and directing it to the appropriate department; takes telephone messages. Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions. Performs a variety of essential record keeping duties, and manages department record keeping and filing system. Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records. Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature. Prepares and processes purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising. Maintains records by entering data into the agency wide personnel/payroll system to include: payroll, purchase requisitions, invoices, and position requests. Acts as liaison between supervisor, other departments and outside agencies, gathering and relaying information as needed. Operates various office equipment, i.e., computer terminals, printers, scanners, copy machines, telephone systems, facsimile machines. Assists other unit personnel in supporting efficient functioning of the work unit. Performs related duties as directed. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors. Broward Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case-by-case basis. BSO is an equal opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation. Veterans' preference per Florida law. If you encounter issues with your application and need technical assistance, please contact Applicant Support (GovernmentJobs.com) from 9 am to 9 pm EST, Monday - Friday. You can reach them by phone at ************ or email **************************. Once you successfully submit your application, you will receive a confirmation e-mail. If you do not receive this e-mail, please contact Applicant Support for any inquiries.

Are you an ambitious professional who possesses sharp analytical skills and a proficiency in organizational management? If so, the Pennsylvania Department of Education is eager to welcome you as an Administrative Officer 2. This position provides professional work in the review and analysis of Food Service Management Company (FSMC) contracts for the procurement of meals and/or services for Child Nutrition Program (CNP) sponsors. We invite you to apply with us today and share your administrative skills and innovative ideas in ways that strengthen Pennsylvania Child Nutrition Programs. DESCRIPTION OF WORK As an Administrative Officer 2, you will work with the School Nutrition Program (SNP), Child and Adult Care Food Program (CACFP), and Summer Food Service Program (SFSP). Your work will focus on sponsors holding contracts with the Food Service Management Company (FSMC). This position develops and maintains contract templates that sponsors must use throughout the procurement process. With supervision, you will have the opportunity to perform professional work associated with the review, analysis, and approval of the FSMC contracts. Additional responsibilities: * Review and analyze requests for proposals (RFP), contracts, and agreements * Assess work statements for compliance with Federal and State regulations * Provide ongoing technical assistance for contracts and grants * Assist management with procurement and fiscal duties Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: * Full-time employment * Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with 60-minute lunch. * Telework: You may have the opportunity to work from home (telework) part-time. Staff is required to report to the worksite two days a week (Thursday and another day to be determined). In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview. * Salary: In some cases, the starting salary may be non-negotiable. * You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: * One year as an Administrative Officer 1; or * Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or * Any equivalent combination of experience and training. Other Requirements: * You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. * You must be able to perform essential job functions. How to Apply: * Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). * If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. * Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. * Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: * Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): * 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION * Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). * Your score is based on the detailed information you provide on your application and in response to the supplemental questions. * Your score is valid for this specific posting only. * You must provide complete and accurate information or: * your score may be lower than deserved. * you may be disqualified. * You may only apply/test once for this posting. * Your results will be provided via email. Learn more about our Total Rewards by watching this short video! See the total value of your benefits package by exploring our benefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visit ********************* and click on the benefits box. * Eligibility rules apply. 01 Have you been employed by the Commonwealth of Pennsylvania as an Administrative Officer 1 for one full year or more? * Yes * No 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 How many years of full-time experience do you possess in varied office management or staff work in a public or private organization, including experience in personnel management, budgeting, or procurement? * 3 years or more * 2 but less than 3 years * 1 but less than 2 years * Less than 1 year * None 04 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05 What level of college coursework have you completed in business administration, public administration, human resources, strategic leadership, or other related areas? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting visiting ************* and clicking the Evaluation Services Link. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. * Master's degree or higher * Bachelor's degree * Some coursework * None 06 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to our FAQ page. * Yes 07 WORK BEHAVIOR 1 - WRITTEN COMMUNICATION Compiles information for financial, statistical, monthly, or other reports; manuals; letters; memoranda; training materials; policies; and procedures, in order to record information, respond to correspondence, or disseminate information. Creates documents for review, approval, and distribution to a variety of audiences. Levels of Performance Select the "Level of Performance" which best describes your claim. * A. I have experience compiling information for financial, statistical, monthly, or other reports; manuals; letters; memoranda; training materials; policies; and procedures; in order to record information, respond to correspondence, or disseminate information. I created documents for review, approval, and distribution to a variety of audiences. I was responsible for the ENTIRE document. * B. I have experience creating PORTIONS OR SECTIONS of financial, statistical, monthly or other reports; manuals; letters; memoranda; training materials; policies; and procedures; in order to record information, respond to correspondence, or disseminate information. I created PORTIONS OR SECTIONS of documents for review, approval, and distribution to a variety of audiences. I was NOT responsible for the entire document. * C. I have successfully completed college-level coursework related to technical writing, report writing or non-fiction writing. * D. I have NO experience or training related to this work behavior. 08 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The types of written communication you were responsible for and your level of responsibility 09 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * College/University * Course Title * Credits/Clock Hours 10 WORK BEHAVIOR 2- RESEARCH AND DOCUMENTATION Conducts research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. Researches files and coordinates information from other personnel or sources to prepare for special projects and reports as needed. Levels of Performance Select the "Level of Performance" which best describes your claim. * A. I have experience conducting research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. I research files and coordinate information from other personnel or sources to prepare for special projects and reports as needed. This experience was related to ALL 4 of the following: Human Resources, Purchasing, Funding AND Property Management. * B. I have experience conducting research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. I research files and coordinate information from other personnel or sources to prepare for special projects and reports as needed. This experience was related to any 2 OR 3 of the following areas: Human Resources, Purchasing, Funding or Property Management. * C. I have experience conducting research by gathering, analyzing, and interpreting information related to laws and how they apply to internal and external consumers. I research files and coordinate information from other personnel or sources to prepare for special projects and reports as needed. This experience was related to ANY 1 of the following areas: Human Resources, Purchasing, Funding or Property Management. * D. I have successfully completed college-level coursework or training related to personnel management, purchasing, fiscal management, accounting, or property management. * E. I have NO experience or training related to this work behavior. 11 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The areas in which you conducted research by gathering, analyzing, and interpreting information. 12 If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * Training Source * Course Title * Credits/Clock Hours 13 WORK BEHAVIOR 3 - ANALYZING INFORMATION Reviews and analyzes documents including records, transactions, reports, etc., to assist in the determination of their accuracy or impact and communicates findings in order to make adjustments or corrections. Levels of Performance Select the "Level of Performance" which best describes your claim. * A. I have experience reviewing and analyzing documents including records, transactions, reports, etc., to assist in the determination of their accuracy or impact and communicating findings in order to make adjustments or corrections. This experience was related to ALL 4 of the following: Human Resources, Purchasing, Funding AND Property Management. * B. I have experience reviewing and analyzing documents including records, transactions, reports, etc., to assist in the determination of their accuracy or impact and communicating findings in order to make adjustments or corrections. This experience was related to any 2 OR 3 of the following areas: Human Resources, Purchasing, Funding or Property Management. * C. I have experience reviewing and analyzing documents including records, transactions, reports, etc., to assist in the determination of their accuracy or impact and communicating findings in order to make adjustments or corrections. This experience was related to ANY 1 of the following areas: Human Resources, Purchasing, Funding or Property Management. * D. I have successfully completed college-level coursework or training related to data quality review or data analysis. * E. I have NO experience or training related to this work behavior. 14 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The areas in which you analyzed information. 15 If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * Training Source * Course Title * Credits/Clock Hours 16 WORK BEHAVIOR 4- TECHNICAL ASSISTANCE Communicates verbally and in writing with employers, business organizations, and citizens to explain applicable laws, regulations, policies, and procedures. Utilizes customer service skills when dealing with adversarial situations. Levels of Performance Select the "Level of Performance" which best describes your claim. * A. I have experience communicating verbally and in writing with employers, business organizations, and citizens to explain applicable laws, regulations, policies, and procedures. I utilize customer service skills when dealing with adversarial situations. This experience was related to ALL 4 of the following: Human Resources, Purchasing, Funding AND Property Management. * B. I have experience communicating verbally and in writing with employers, business organizations, and citizens to explain applicable laws, regulations, policies, and procedures. I utilize customer service skills when dealing with adversarial situations. This experience was related to any 2 OR 3 of the following areas: Human Resources, Purchasing, Funding or Property Management. * C. I have experience communicating verbally and in writing with employers, business organizations, and citizens to explain applicable laws, regulations, policies, and procedures. I utilize customer service skills when dealing with adversarial situations. This experience was related to ANY 1 of the following areas: Human Resources, Purchasing, Funding or Property Management. * D. I have successfully completed college-level coursework or training related to communications, customer service, public relations, or public speaking. * E. I have NO experience or training related to this work behavior. 17 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. * The name(s) of the employer(s) where you gained this experience * The areas in which you provided technical assistance. 18 If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. * Training Source * Course Title * Credits/Clock Hours Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://*********************

NATURE OF WORK This classification involves advanced administrative work coordinating the operational functions for the assigned Community Development department. An employee in this position performs various administrative duties assisting department management in carrying out operations; plans, develops, analyzes, evaluates, advises on, and improves various management control systems, programs, projects, policies, work methods, and procedures; performs duties such as cost analysis and control, budget preparation, expense control, purchasing and inventory work, methods and procedures studies, grant or report preparations, and/or payroll and personnel administration; conducts research; and files regulatory reports as assigned. This position also oversees work of assigned employees and administers and monitors assigned functions within department. Examples of Duties ESSENTIAL JOB FUNCTIONS * Assists the Director of Community Development with administrative and departmental management tasks. * Schedules and coordinates various meetings and appointments, as well as maintenance of the Director's calendar and itinerary. * Efficiently manages incoming calls and visitors for the Director, providing prompt responses to inquiries via phone and email, and directing matters to appropriate individuals or departments as needed. * Drafts and prepares memoranda, programs, reports, recognitions, and diverse documents. * Maintains various office filing systems including Director files, office asset inventory control records, consultant agreements, and site work bonds. * Oversees the department Consultant Service Agreements, ensuring compliance and accuracy with terms, services, and billing. * Coordinates the submittal of Site Work Bonds required for approval of Development Agreement Letters. Collaborates in record-keeping and release of said bonds with Finance department. * Reviews for accuracy the Cost Recovery program logs submitted by Planning Division and prepares memoranda to be routed to the Finance department. Prepares Cost Recovery program refunds. * Routes of execution agreements and other legal instruments approved by the City Commission, ensuring proper recording and filing. * Responsible for the review, routing, and tracking responses of public records requests received from the City Clerk's Office for the Community Development department. * Responsible for routing and timely response of Citizen Service Requests assigned to the Planning and Engineering divisions. * Oversees and/or participates in the formulation, preparation, and control of the departmental budget through the following: analyzes and reviews financial data in order to develop budget projections; conducts cost analysis and budget impact studies; consults with department officials regarding funding requests, organizational changes, expenditure levels, budget justifications and narratives, and fiscal ramifications of various proposals; suggests cost-cutting alternatives; obtains quotes or bids; reviews budget documents for format and accuracy; and advises department personnel on budget problems, processes, and procedures. Prepares reports of expenses and revenues for review by the Director. * Oversees and analyzes the budget status by monitoring monthly expenditure reports; prepares purchase order requisitions for the Planning and Engineering divisions and cross-divisions or sensitive requests. Processes budget transfers and change orders; handles receiving reports for payment of invoices and prepares requests for checks and direct payments. * Provides training, mentoring and direction to clerical personnel engaged in preparation of invoices and billings for equipment or services, issuance of purchase orders and requisitions, , serves as backup for verification and review for accuracy of daily cash deposits, and other related clerical activities. Takes on responsibilities of administrative support staff during their absences or position vacancies. Provides training to employees in new procedures required with automated accounting and reporting systems. * Provides direct assistance with confidential personnel activities, including employment and onboarding paperwork, organization of personnel records and payroll coordination; serves as appointing authority as delegated. * Prepares all department personnel action forms, including new hires, action changes, merits, etc.; tracks performance evaluations; and coordinates department and personnel activities including personnel records and payroll. * Responsible for assisting with tracking and reporting of all departmental mandatory classes assigned by HR. * Audits departmental financial records to obtain data for management reports relative to budget control, purchasing standards, equipment inventory control, or improvements in operational efficiency. * Analyzes financial, procurement, and administrative procedures for simplification and improvement in efficiency; analyzes purchase orders to determine requirements. * Assists in the selection of bids for department equipment or supplies. * Interviews applicants for employment to determine qualifications; provides information to applicants regarding City employment. * Prepares oral and written program evaluation reports and other sources of supplemental information in order to ensure that department and professional program standards have been adhered to; identifies problem areas, determines trends, evaluates performance, presents findings, and recommends solutions or alternatives. * Manages the Department's purchase card, executing all payments and purchases in compliance with strict policies and guidelines, maintaining accurate records, and submitting monthly statements for supervisory review and approval. * Prepares travel requests for the Department, including approval documentation, reservations, registrations, travel expense reports and reimbursements. * Conducts research. * Prepares and files reports on behalf of the City as assigned. * Oversees assigned programs or projects. * Orders office and field staff supplies; maintains inventory records. * Enters facility work orders. * Works with other government agencies as liaison for the City on various matters of interest to the City; meets with departments and vendors. * Plays a significant role in administrative procurement activities of the assigned department. * Manages sign-ups and payments for City and department events, organizes staff team-building activities. * Performs related work as required. Requirements EDUCATION * Bachelor's degree from accredited school in public administration, business administration, or a closely related field. * Master's degree preferred. EXPERIENCE * Considerable experience in one or more of the following: the analysis, planning, and development of programs, policies, operations, methods, and/or procedures as well as the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational ,or legislative change as well as to expedite work and to effect economies of time, money, personnel, and equipment; and/or assists in the solution of administrative and management problems. * Certifications may be required which are specific to the area of assignment or department. * Experience with Tyler Munis preferred. * Experience with Kronos Time Keeping preferred. NECESSARY SPECIAL QUALIFICATIONS * Qualified candidates must successfully pass assessments in Microsoft Word, Excel and Keyboarding PHYSICAL REQUIREMENTS Physical: * Light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing and/or pulling of objects and materials up to twenty (20) pounds. Descending and climbing stairways and extended periods of sitting and standing o may be required Work Environment: * Work is performed primarily in a standard office environment. Tasks are regularly performed without exposure to adverse environmental conditions Sensory: * The ability to perceive and differentiate visual cues or signals. Tasks require the ability to communicate orally and in writing Supplemental Information KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of the principles of general management and their application to government administration. * Knowledge of research techniques and the sources and availability of current information applicable to the area of assignment. * Knowledge of budget preparation procedures and reporting requirements. * Knowledge of departmental, legal, administrative, and procedural regulations. * Knowledge of the principles and procedures of modern office administration. * Knowledge of basic accounting and financial principles, practices, and procedures and their application to government computerized systems * Knowledge of the use of data processing, cost accounting systems, inventory control, and City procurement procedures * Knowledge of the principles, practices, and procedures of public personnel administration. * Knowledge of supervisory principles, practices, and public personnel administration. * Skill in using Office and department software. * Ability to analyze administrative problems and make sound recommendations as to their solution. * Ability to supervise the work of assigned employees in a manner conducive to acceptable performance and high morale. * Ability to understand and carry out complex oral and written instructions. * Ability to establish and maintain effective working relationships with City officials, other City departments, fellow employees, supervisors, outside agencies, and the general public. * Ability to express ideas clearly and concisely, both verbally and in writing. * Ability to supervise and prepare various accounting, budget and other required reports accurately and completely and on a timely basis * Ability to prepare complete narrative and statistical reports. * Ability to conduct appropriate interviews with prospective employees and obtain pertinent information. * Ability to supervise and prepare various accounting, budget, and other required reports accurately and completely and on a timely basis. * Ability to exercise judgment and discretion in devising, installing, and interpreting department rules, regulation, and procedures. * Ability to analyze expenditures in relation to established budgets and furnish detailed information to management and supervisory personnel. * Ability to deal with competing priorities and varied responsibilities. * Ability to work efficiently and effectively to develop win-win solutions. BENEFITS PACKAGE SUMMARY GENERAL EXECUTIVE MANAGEMENT HIRED ON OR AFTER 10/1/18 The description of benefits for which, an employee may be eligible have been generally summarized in this information sheet for your convenience; however, you must refer to all applicable City ordinances, collective bargaining agreements and/or plan documents for specific terms and conditions. These benefits may be affected by future changes in policy, collective bargaining, City ordinances and/or legislative actions. The City reserves the right to increase, modify, decrease or eliminate benefits at any time. No benefit is created or maintained simply based on this document, and its contents do not give rise to any contractual rights related to continuing employment or receipt of benefits between the City of Sunrise and its employees. The information contained herein supersedes any prior benefit sheet(s). The City of Sunrise is an economic powerhouse in western Broward County encompassing more than 18 square miles. As the host of Sawgrass International Corporate Park - the largest business park in South Florida - Sunrise has its own flourishing job market and currently employs approximately 1,100 employees and numbers continue to rise. The City takes a very active role in business development, recruitment and prides itself on creating job opportunities for its residents. There are very few communities of similar size that welcome the tens of millions of visitors that we do here in Sunrise, or that can boast the magnitude of regional assets found in our City. Our City shines and we understand in order to shine brighter; we must continue to recognize our employees as one of our most valuable assets. The City of Sunrise takes great pride in recruiting future employees and developing and retaining current ones by offering our comprehensive compensation and benefits package throughout an employee's career. 5% Supplemental Pay: General Executive/Management employees shall receive a five percent (5%) supplemental pay calculated on the employee's base rate of pay. City-Paid Medical Benefits: * Group Health Insurance: The City pays for 100% of the cost for single coverage for full-time employees and 66.66% of cost for Dependent/Family Coverage. Upon retirement and separation from City employment, employee receives a monthly stipend of $350 per month, applicable toward retiree health coverage. * Life Insurance: $50,000 * Accidental Death & Dismemberment (AD&D): $50,000 * Eye Care Reimbursement- $250 every two (2) fiscal years (Employee only) * EKG/Stress Test - Up to $150 reimbursement per fiscal year (Employee only) * Physical Examination - $250 reimbursement per fiscal year (Employee only) * Employee Assistance Program (EAP) through Cigna Behavioral Retirement: * Employee Contribution = 8% * Vesting = 10 Years * Normal Retirement Benefit = 2.5% of pensionable earnings for each year of creditable service * Average Final Compensation (AFC) = 3 best consecutive earning years * Maximum Benefit = 80% of AFC, not to exceed $80,000. * Normal Retirement = Age 62 and ten (10) years of creditable service * Early Retirement = Age 57 and ten (10) years of creditable service, 3% annual reduction for each year prior to normal retirement age * 13th check based on monthly retirement, payable if the pension plan funding status is equal to or greater than 100%. Paid in December each year following retirement * Deferred Retirement Option Plan (DROP) = 4 years/48 months maximum Longevity: Based on successful completion of full-time, continuous service with the City, employee shall receive the following: Years of Creditable Service Longevity Benefit* 10 Years 2.5% 15 Years 2.5% 20 Years 5.0% * Longevity Benefit calculated on employee's base rate of pay Paid Holidays: Employees receive the following City-paid holidays: * New Year's Day * Martin Luther King Day * Memorial Day * Juneteenth * 4th of July, Independence Day * Labor Day * Veterans' Day * Thanksgiving Day * Friday after Thanksgiving * Christmas Day Annual Leave: Annual leave may be taken as earned. Maximum accumulation each fiscal year is 360 hours. At time of resignation or retirement, employee is paid for all annual leave accrued at their current rate of pay. Annual leave is accrued based on continuous, full-time service with the City, as follows: Completed Months of Service Total Hours/Days Accrued Annually Up to and including first 60 months 152 hours/19 Days Greater than 60 months through 120 months 192 hours/24 Days Greater than 120 months through 204 months 232 hours/29 Days Greater than 204 months 272 hours/34 Days Annual Leave Cash Out (40 hours) Employee can opt to receive a non-pensionable cash payment twice per year for up to forty (40) hours of annual leave, provided accrued annual leave bank does not fall below eighty (80) hours. Annual Leave Cash Out - Department Deputy Directors Only (100 hours) Option of receiving cash payment for up to 100 hours of accrued annual leave exceeding the applicable annual leave cap of 360 hours, paid at 100% of their hourly rate at the end of the fiscal year. Floating Holidays: Upon completion of twenty-six (26) weeks of full-time employment with the City, employee shall be entitled to utilize up to five (5) floating holidays per fiscal year. Floating holidays shall not carry over to the next fiscal year. Perfect Attendance: For every six (6) months period (April 1 - September 30) and (October 1 - March 31) in which, no sick or unpaid leave , an employee shall receive ten (10) hours of annual leave credited. Employees who qualify for a consecutive Perfect Attendance benefit shall receive fourteen (14) hours of annual leave credited for each applicable consecutive earning period. Sick Leave: Each employee earns (96) hours (12 days) of sick leave annually with no waiting period for use and a maximum accrual of 1,440 hours. Upon separation of City employment due to resignation, employee shall receive payment of all accrued sick leave at a rate of twenty- five percent (25%) of the employee's current rate of pay at time of resignation. Upon separation of employment due retirement, employee shall receive payment of all accrued sick leave at a rate of fifty percent (50%) of the employee's current rate of pay at the time of retirement. Sick Leave Conversion: After completion of one (1) year of continuous, full-time employment with the City, an employee may convert their unused portion of their first six (6) days (maximum of forty- eight (48) hours) of accrued sick leave into annual leave. Conversions are subject to the following: A minimum of 96 unused sick leave hours accrued prior to hours being converted, total eligible sick leave hours to be converted shall be reduced hour-for-hour by any sick leave hours utilized during the eligible benefit period, and conversion subject to annual leave accrual cap. Bereavement: Qualifying City-paid Bereavement Leave as follows: * In State = Up to 3 Days * Out of State = Up to 5 Days Tuition Reimbursement: After two (2) years of full-time employment * 100% reimbursement for a grade of A or B * 50% reimbursement for a grade of C * $500 books/lab reimbursement per semester Credit Union: We Florida Financial Bank & Credit Union - 8890 NW 44th Street, Sunrise, FL. 33351 Optional Voluntary Benefits (paid by the employee): * Single or Family Dental Insurance Coverage * Single or Family Vision Insurance Coverage * Accident Advantage * Life Insurance Coverage * AD&D * Long Term Disability Insurance Coverage * Long Term Care Insurance Coverage * Short Term Disability * Critical Care Protection * Cancer Protection Assurance * Mission Square Retirement Compensation Programs o 457 Deferred Compensation Plan o 401(a) Governmental Purchase Plan: Newly hired 01 Please describe your highest level of education completed. PROOF OF THE HIGHEST LEVEL OF COMPLETED EDUCATION MUST BE SUBMITTED AS AN ATTACHMENT WITH APPLICATION. (Applications without attached proof of education will not be processed for consideration.) * No High School/GED * High School/GED * Some College * Associate's Degree * Bachelor's Degree * Master's Degree * Doctoral Degree 02 Please describe how many years of experience you possess in one or more of the following: the analysis, planning, and development of programs, policies, operations, methods, and/or procedures as well as the evaluation of program and operation effectiveness; the development of revised administrative practices in order to meet program, policy, organizational ,or legislative change as well as to expedite work and to effect economies of time, money, personnel, and equipment; and/or assists in the solution of administrative and management problems. * No Experience * Inexperienced (Less than 6 months) * Basic (6 months - 1 year) * Reasonable (1 - 3 years) * Considerable (4 - 6 years) * Extensive (7 - 9 years) * Broad (10+ years) 03 Are you proficient in Microsoft Suite? Word, Excel, PowerPoint etc.) * Yes * No 04 Do you have experience using Tyler Munis software? * Yes * No 05 Do you have experience using Kronos Timekeeping software? * Yes * No Required Question Employer City of Sunrise Address 10770 W. Oakland Park Blvd. Sunrise, Florida, 33351 Phone ************ Website ******************************************************

Performs difficult skilled administrative work and high-level technical work administering payroll. Additional work may include purchase requisitions, special purchase orders, receiver notifications, coordination of vendor related activities, uniform reimbursements, recipient of deliverables; does related work as required. Work is performed under general supervision. * Prepares statistical reports for supervisors. * Maintains pay, leave, status change, deductions and related payroll records, including time pool donations. * Make changes to payroll file; updates payroll related files. * Prepares payroll records including deduction records and related payroll reports. * Compiles and processes payrolls and deductions. * Prepares bi-weekly payroll for employees; prepares payroll time sheets for signature; distributes paychecks. * Checks time sheets for accuracy, reasonableness and compliance with union contracts, Federal, State and City policies; makes necessary corrections. * Enters leave and time earned on appropriate forms; transfers payroll exceptions and totals payroll on forms; including disabilities, FMLA, and military leave maintenance. * Tabulates trial balances for payroll; prepares payroll forms and transmits payroll deductions. * Prepares special event pay. Related tasks: * Coordinates all purchasing related functions including purchase orders, receivables, acts as a liaison for all vendors, coordination of uniform reimbursements and all deliverables. * Prepares requisitions, special purchase orders and purchase orders for purchases. * Assists with budget forecasting and preparation as needed. * Acts as backup for secretarial staff as needed with typing, giving information and answering questions on telephone or for public. * Composes correspondence as needed. * Prepares letters for hiring, firing, interview requests, resignations, retirement, reprimand, etc. * May maintain department employee personnel files. * Checks and verifies items received and processes invoices for payment. * Performs related tasks as required * Preparation of FEMA reports, payroll, damage * Signature authority $2,500 * Charge card purchasing Knowledge of: * The payroll system and benefit program administration * Bookkeeping terminology and methods * Applicable collective bargaining agreements * Standard office procedures, practices and equipment Skilled in: * The use of data processing equipment Ability to: * Establish and maintain effective working relationships with City officials, associates, and the general public * Follow detailed and written instructions * Type accurately at the rate of 40 WPM * Pass clerical test at time of application * Prepare payroll and financial records and reports * Any combination of education and experience equivalent to graduation from high school. * Three (3) years of administrative office support. POST OFFER PRE-EMPLOYMENT SCREENING REQUIREMENTS: Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items: * Criminal Background Check * Employment Verification * Education Verification * Reference Checks * Motor Vehicles Report (MVR) Check * Credit Check * Fingerprinting * Polygraph * Neighborhood Check * Drug and Alcohol Screen SPECIAL REQUIREMENTS: * Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.

Performs administrative and office support duties providing customer service, clerical, secretarial, processing and/or internal financial related duties, which may require varying degrees of independent judgment. Positions in this series normally report to either a Section/Division Manager, or Division Director. Salary Min $39,312.00 annually Mid $55,078.40 annually Benefits Click HERE to view our Benefits at a glance Generous PTO & Holiday Plan Health Plans Health Savings Account Dental & Vision Plans Employee Assistance Program (EAP) Healthcare Flexible Spending Account Dependent Care Flexible Spending Account Tuition Reimbursement Cafeteria Benefit Life Insurance Short & Long-Term Disability Insurance Core Competencies Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service. Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve. Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations. Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals. Tier 2 Duties and Responsibilities Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below. Performs a variety of advanced administrative, secretarial, and confidential functions and duties supporting a division director. Maintains division director's calendar; schedules and coordinates appointments, reserves venue, coordinates attendees; assembles handout materials, slideshow presentations and equipment. Prepares, proofreads, and distributes correspondence, memos, spreadsheets, log invoices, and reports in final form, for approval or signature of division director. Reviews incoming postal mail, electronic mail, correspondence, and statements; forwards to the division director or other professional and department staff. Recommends to the division director improvements to administrative policies and internal workflow procedures, as needed. Provides input to division director on budgetary matters concerning office expenditures, such as equipment and supplies and monetary benefits, such as payroll and overtime. Processes, coordinates, and adjusts payroll, timekeeping, and leave requests for division director's approval and signature. Accesses, secures, and monitors restricted, sensitive, and confidential records or information to include but not limited to records involving personnel, payroll, medical, performance, or discipline. May assist division director by following up on the status of time sensitive items within the department. May take and transcribe dictation verbally or from electronic sources; may take minutes, record and report meetings or proceedings for the division director. May prepare and distribute outgoing electronic mail and correspondence on behalf of division director; as authorized, may utilize an electronic signature or stamp for division director. May provide supervision, guidance, training, and review the work of subordinate administrative/clerical and administrative/secretarial staff to ensure accuracy, completion, timeliness, and corrective action, as needed. May meet with staff members or members of the public, on behalf of division director or other professional staff. Performs other related duties as required. Job Specifications Knowledge of policies, procedures, and rules of the assigned department function or operation. Knowledge of processing administrative and secretarial procedures, such as word processing, files and records maintenance, transcription, and other related procedures. Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar. Skill in the use of computers, computer related software or programs, local networks, databases, and internet search engines. Skill in communication and effective writing. Ability to transcribe documents and information from different sources. Ability to handle restricted, sensitive, and confidential information. Ability to serve the public and represent the County with courtesy and professionalism. Ability to effectively lead or supervise lower‐level administrative/clerical and administrative/secretarial staff. Physical Requirements This job is performed in a professional office environment. This job is largely a sedentary role. This job may require the incumbent to lift boxed up to 30 pounds, open filing cabinets, and bend/stand as necessary. Work Category Sedentary work ‐ Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Minimum Qualifications Required Bachelor's degree in the related area; AND Two (2) years of administrative/secretarial experience.; OR An equivalent combination of education (not less that possession of a High School diploma/GED), training and experience that would reasonably be expected to provide the job‐related competencies noted above. Additional Requirements for Some Positions: Possession of a valid Florida Driver's License. Emergency Management Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster. Additional Job Requirements A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification: Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to: Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS) Level 1 and Level 2 Background Screening (Ch. 435 Florida Statutes) Child Abuse, Abandonment, and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS) Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE) Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver's License (Class E). Career Progression Employees in this classification that acquire the competencies and minimum qualifications for the next tier will be able to apply for promotional opportunities through a competitive selection process. Employees will not automatically be upgraded to the next tier. Reclassifying a position is based on business need and financial impact and is not based solely on the job competencies or qualifications of the incumbent.

Job Description ATC is seeking an Administrative Specialist for our Temporary need located in North Philadelphia! Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department. REQUIRED AND PREFERRED Education & Experience: At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered. Required Skills & Abilities: Proficiency with Microsoft Office Suite Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff. Strong attention to detail. Strong written and verbal communication skills. Demonstrated resourcefulness, initiative, and follow-through. Demonstrated ability to proofread, edit, and compose correspondence. Preferred: *Spanish Speaking ADDITIONAL INFORMATION Essential Duties: Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; analyzes and organizes office operations and procedures such as bookkeeping, filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides direction to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responds to email correspondence; keeping up with referral spreadsheet and obtaining records and follow-up calls; pick up, deliveries, and distribution of documents and mail in multiple locations; confirms patient visits and updates Study Coordinator; preparing patient charts; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling help desk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Study Coordinator; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Study Coordinators, designating tasks for students, and following up to completion. Performs other duties as assigned. Equal Opportunity Employer: ATC Healthcare Services is an Equal Opportunity Employer. All applicants will be considered for employment without regards to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. M/F/D/V EOE

ATC is seeking an Administrative Specialist for our Temporary need located in North Philadelphia! Under the direction of management or senior management, the Administrative Specialist is responsible for the day-to-day administrative operations of the department. REQUIRED AND PREFERRED Education & Experience: At least three years of directly related administrative experience in an academic environment. An equivalent combination of education and experience may be considered. Required Skills & Abilities: Proficiency with Microsoft Office Suite Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of students, faculty, administrators, and staff. Strong attention to detail. Strong written and verbal communication skills. Demonstrated resourcefulness, initiative, and follow-through. Demonstrated ability to proofread, edit, and compose correspondence. Preferred: *Spanish Speaking ADDITIONAL INFORMATION Essential Duties: Responsibilities include handling a variety of general office activities by performing the duties personally or through subordinates; analyzes and organizes office operations and procedures such as bookkeeping, filing systems, requisition of supplies, and other clerical services; administrative operation of the department, disseminating information, and handling confidential information; provides direction to student workers. In addition, the Administrative Specialist will be responsible for answering phone lines, taking messages and/or directing calls in a timely manner, responds to email correspondence; keeping up with referral spreadsheet and obtaining records and follow-up calls; pick up, deliveries, and distribution of documents and mail in multiple locations; confirms patient visits and updates Study Coordinator; preparing patient charts; daily inventory and weekly ordering of all supplies needed for office and machinery; copying and distributing advertisements to clinic areas and elevators; calling help desk for various issues; calling maintenance for building issues; greeting visitors, scheduling patient visits through the EPIC system with multiple departments as directed by the Study Coordinator; keeping all scheduling on a public calendar; assisting with miscellaneous tasks as needed by Study Coordinators, designating tasks for students, and following up to completion. Performs other duties as assigned. Equal Opportunity Employer: ATC Healthcare Services is an Equal Opportunity Employer. All applicants will be considered for employment without regards to race, color, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. M/F/D/V EOE

. Unpaid Internship - 20 hours per week SUMMARY: Performs a variety of clerical procedures for which guidelines exist, but where judgment frequently is required in non-routine situations and/or specialized subject matter knowledge is required. ESSENTIAL DUTIES AND RESPONSIBILITIES: Depending on where assigned, may perform any or all of the following: Composes and types standardized and/or non-standardized correspondence and other documents and materials, using a typewriter and/or word processing software. Uses spreadsheet and/or data base software to input and retrieve information; Establishes and maintains moderately complex records and filing systems, and uses them to prepare statistical, financial activity, and related reports requiring some specialized subject knowledge and/or judgment regarding interpretation or presentation of information. Conducts research, as needed, to respond to routine and non-routine questions about particular areas of responsibility. Prepares and issues documents according to established guidelines. May perform other duties as assigned. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any employee who drives a vehicle on official business must have a driving record which meets standards set by the County and the County's insurance carrier. EDUCATION and/or EXPERIENCE: * High school diploma or general equivalency diploma (GED); * plus a minimum of three (3) years responsible clerical work experience, preferably with a government entity. Any equivalent combination of experience and training which provides the required knowledge, skills and abilities, may be considered for current Nueces County employees only. LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages. REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS AND ABILITIES: Ability to establish and maintain moderately complex records and files and to organize data for reports. Ability to prepare reports independently, complying with reporting guidelines and using judgment to detect and remedy inconsistencies or other problems. Ability to proofread for completeness, accuracy and content. Ability to perform moderately complex mathematical calculations. Ability to type at a speed of at least 55 words per minute. Ability to operate a computer using standard word processing data inquiry, or spreadsheet software packages. Excellent ability to communicate orally and in writing. Ability to interpret and to apply rules, regulations and statutes to routine and non-routine situations. Ability to make judgments regarding appropriate response to moderately difficult questions or situations. Ability to establish and maintain effective working relationships with other county employees and officials and with the general public. Ability to operate a calculator by touch and/or have specialized terminology or subject matter knowledge. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. . Job Post End Date -

Performs department duties and assists in the development and monitoring of contracts. Essential Job Functions: Plans and coordinates contract monitoring activities for grant-funded agencies to ensure General Terms and Conditions, Special Conditions and/or other requirements are accomplished according to federal, state and local regulations. Facilitates administrative activities that support the Director of Programs, Research and Evaluation Officer, Programs Procurement Manager, and Program Manager Supervisor. Prepares and distributes annual contract packets for Program Department funded agency contracts; includes review for accuracy, assembles draft, follows internal routing processes and obtains signatures and logs executed contracts from all parties. Completes and documents activities generated through Pre-Contract Checklists and Funding Notices as well as cross-check associated funded program spreadsheets entries for completeness, accuracy and consistency. Provides technical or procedural assistance to funded agencies on administrative contract requirements and responds to inquiries from funded agencies. Processes and finalizes all contract amendments; reviews, edits, mails, and obtains signatures from all parties. Scans, tracks and maintains electronic and hard copy files of all information pertaining to funded agency contracts. Supports or provides technical assistance to internal staff on administrative procedures. Updates Contract templates, Attachments, Declarations, Special Conditions, communication templates all in preparation for new Fiscal Year (other forms as requested). Recommends improvements of administrative procedures to ensure operational efficiency and effectiveness of contract development or monitoring processes. Prepares annual funded program disaster form binder. Updates the Administrative Specialist desk manual and associated task forms. Maintains up-to-date training on internal Purchase Order (P.O.) procedures to process P.O. for Director of Programs and travel requests for Programs Department personnel. Qualifications: Education and Experience: Graduation from an accredited four-year degree granting college or university OR an associate's degree from an accredited college or university AND two years of experience preparing or monitoring contracts. Knowledge, Skills and Abilities: Working knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content. Working knowledge of formats and styles used in legal documents. Working knowledge of Microsoft Office Suite products and AdobeSign. Ability to read, understand, and interpret legal and insurance documents. Ability to communicate effectively both orally and in writing. Ability to work effectively with others.

The Codes Administrative Specialist is a professional employee who is responsible for performing a variety of tasks related to codes and zoning matters. The Codes Administrative Specialist is responsible for the intake of all permit applications and complaints. They will process payments, issue invoices, and coordinate scheduling for the department. This position will conduct rental inspections in the field, attend evening meetings for relevant Boards and provide administrative services for the codes department. ROLES AND RESPONSIBILITIES: Codes Office Front Desk 1. Provides administrative services for the department such as answering telephones, responding to voice and emails, assisting visitors, and resolving and/or referring to the proper party a range of code-related problems and inquiries. 2. Receive and review for completion, process, and invoice all applications and payments for permits, rentals, violations, etc. for the department. 3. Receive and process codes and zoning complaints. 4. Create and schedule appointments for all permits, rental, and site inspections for the department. 5. Provide back-up support for the general office front desk as needed. Rental Inspections 6. Set-up, charge, produce, update, adjust, and maintain billing for residential rental inspections. 7. Create inspection reports, conduct on-site rental inspections, process inspection reports, and issue compliance certificates. 8. Document, track all rental property information (owner correspondence, inspection status) in municipality tracking software. Permitting 9. Track permit applications in spreadsheet, coordinate with 3rd Party for Building Permit review process, once reviewed record accordingly before sending to ZCO for permit issuance. 10. Upon final permit inspection ensure a certificate(s) of occupancy is received, recorded, and issued to permit holder. 11. Establish all new-builds in municipality software, prorate billing, request, obtain and record meter numbers and premise ID from Veolia for account, activate sewer once a CO is issued, invoice EDU charges. 12. Ensure bonds are received for Street Cut Permits, maintain all bond documentation for applicants, verify mailing address for AP before issuing refund after one year. Boards and Commissions 13. Organize, schedule and attend evening monthly meetings for both the Historic Architectural Review Board, Planning Commission, and Local Traffic Advisory Board. 14. Process applications, advise applicants as needed to ensure application completion provide documentation for HARB / PC. 15. Act as a point of contact for volunteers and applicants, create meeting agenda, presentations, take meeting minutes. 16. Produce, distribute and record Certificate of Appropriateness for approved HARB applicants. Other Duties 17. Operates a vehicle to sites within the Borough. 18. Performs other duties as assigned. ESSENTIAL FUNCTIONS 1-18 are essential KNOWLEDGE, SKILLS AND ABILITIES Knowledge of the International Properties Maintenance Code (IPMC) and processing of citations. Knowledge of modern office methods, procedures, and equipment. Skill in operating a personal computer with experience in Microsoft Word and Excel, and other related software necessary to complete the required tasks. Skill in interacting with many different constituencies. Ability to exercise good judgement, courtesy, and diplomacy in dealing with associates, peers, and the public. Adapt to a changing environment and have the flexibility and ability to work effectively with the public and Borough employees and officials. Ability to maintain and research files and records; and follow detailed instructions and perform multiple tasks simultaneously without immediate and constant supervision. Ability to conduct site inspections, determine if a property is in compliance, and record findings via a tablet. Ability to work independently or in a team environment as needed. Ability to read and write the English language. Ability to communicate clearly and concisely in both verbal and written form. Must be able to communicate laws, policies, and procedures effectively to the public, often under adverse circumstances. Ability to regularly report to the job at the assigned times and perform assigned duties. Ability to perform duties in often extreme conditions such as heat, cold, dampness, noise, or dirt or while equipment is still on the job site. Ability to adhere to all departmental rules, regulations, policies, safety and emergency procedures. Ability to coordinate meetings and conduct public presentations; attend evening meetings as required. PHYSICAL REQUIREMENTS Mobility within buildings, walking on stable and unstable ground, standing, climbing {stairs, ladders}, bending, reaching, lifting, crawling, etc. Ability to lift, pull, push, and move heavy objects (up to 30 lbs.) unassisted. Ability to reach 2-6 feet. MINIMUM EDUCATION AND EXPERIENCE ICC Property Maintenance and Housing Inspector Certification or the ability to obtain the certification within 6 months. REQUIRED LICENSES OR CERTIFICATIONS Valid PA Driver's License.

Organizational Location: This position is with the Department of Homeland Security, within U.S. Customs and Border Protection, Office of Facilities and Asset Management, Organizational Resources and Support Division, Human Capital Management Branch, Workforce Relations Section, in one of the following locations: * Washington, DC; * Indianapolis, IN; * Aliso Viejo, CA; * Euless, TX Summary Organizational Location: This position is with the Department of Homeland Security, within U.S. Customs and Border Protection, Office of Facilities and Asset Management, Organizational Resources and Support Division, Human Capital Management Branch, Workforce Relations Section, in one of the following locations: * Washington, DC; * Indianapolis, IN; * Aliso Viejo, CA; * Euless, TX Overview Help Accepting applications Open & closing dates 12/03/2025 to 12/16/2025 Salary $73,939 to - $96,116 per year Pay scale & grade GS 11 Locations 1 vacancy in the following locations: Aliso Viejo, CA Washington, DC Indianapolis, IN Euless, TX Remote job No Telework eligible No Travel Required Occasional travel - You may be expected to travel for this position. Relocation expenses reimbursed No Appointment type Permanent Work schedule Full-time Service Competitive Promotion potential 12 Job family (Series) * 0301 Miscellaneous Administration And Program Supervisory status No Security clearance Not Required Drug test No Financial disclosure No Bargaining unit status No Announcement number OFAM-IMP-12831311-JMS Control number 851301800 This job is open to Help Internal to an agency Current federal employees of the hiring agency that posted the job announcement. Career transition (CTAP, ICTAP, RPL) Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants. Clarification from the agency Current U.S. Customs and Border Protection employees who are currently working in a permanent competitive service position; Career Transition Assistance Plan CBP employees. Duties Help This position is located in the Department of Homeland Security, U.S. Customs and Border Protection (CBP), Office of Facilities and Asset Management (OFAM), Organizational Resources and Support (ORS) Division, Human Capital Management Branch, Workforce Relations Section (WRS). WRS provides guidance to OFAM senior leaders, supervisors, and managers in the areas of Labor Relations, Employee Relations, Workers' Compensation, and Awards Management. WRS is responsible for planning, developing, and coordinating OFAM-wide projects and policies related to employee and labor relations. Additionally, WRS oversees efforts to ensure that injured employees receive timely workers' compensation benefits and are returned to work as soon as medically feasible. WRS also manages the establishment of performance plans and monitors and reports on their status throughout the performance cycle. Furthermore, WRS oversees the administration and management of all awards programs for OFAM, ensuring recognition initiatives are implemented effectively and align with organizational goals. This position starts at a salary of $73,939.00 (GS-11, Step 1) to $96,116.00 (GS-11, Step 10) with promotion potential to $115,213 (GS-12 Step 10). Salary listed reflects the rest of U.S. scale and, if applicable, will be adjusted to meet the locality pay or cost of living expenses of the duty location upon selection. GS Salary: Visit this link to view the locality pay tables by geographic area. If you do not see your geographic area listed, select the "Rest of United States" pay table. Some positions fall under a special pay rate depending on the series, grade level and location of the position.Please visit this link to view special pay rate charts. Typical Work assignments include: * Designing, developing, implementing, and carrying out a variety of workforce management program activities affecting CBP, OFAM Divisions, and their personnel; * Serving as the central point of contact who researches and responds to questions from OFAM managers, supervisors, and employees regarding benefits, pay, leave, performance management systems, time and attendance, and workforce management; * Using knowledge of programs and appropriate guidelines and policies and applying goals, timelines, and scope available, planning and providing recommendations, and developing management briefings and presentations for supervisors and high-level and executive management; * Working with higher graded specialists, Office of Chief Counsel, and Privacy, Freedom of Information Act, and Equal Employment Opportunity Office, ensuring processes are followed and paperwork is completed as required; * Reporting, making notifications, maintaining trackers, and managing CBP Systems that deal with Performance Management, Within-Grade Increases, Career Ladder promotions, and probationary and trial periods. Requirements Help Conditions of employment * You must be a U.S. Citizen to apply for this position * Males born after 12/31/1959 must be registered with Selective Service * Primary U.S. residency for at least three of the last five years (additional details below) * All pre-employment processes will be conducted in English * You may be required to pass a background investigation * CBP follows the DHS Drug-Free Workplace Plan for drug testing procedures. * As an employee of CBP, you will be joining a workforce that is dedicated to accomplishing our mission while maintaining the trust of our Nation by strictly adhering to all government ethics standards. Your conduct will be subject to the ethics rules applicable to all Executive Branch employees, and to CBP employees specifically, as well as the criminal conflict of interest statutes. Once you enter on duty, these rules include obtaining approval for outside employment or business activity, to ensure such employment or business activity is not prohibited and does not interfere or conflict with performance of your official duties. Please review further details via the following link. * DHS uses E-Verify, an internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities. * Bargaining Unit: This position is not covered under the bargaining unit. Qualifications Experience: You qualify for the GS-11 grade level if you possess 1 year of specialized experience equivalent to at least the next lower grade level, performing duties such as: * Serving as the central point of contact, researching and responding to routine questions from employees regarding leave, performance management systems, and workforce management programs; * Reviewing and gathering relevant evidence on incidents or issues and forwarding packages to leadership for review; * Working with the management officials to gather critical and/or confidential information and assist in reviewing communications to the union/labor organizations to ensure information is conveyed appropriately regarding the office's objective prior to final review; * Collaborating with business partners and supervisors to draft decision letters. NOTE: Your resume must explicitly indicate how you meet this requirement, otherwise you will be found ineligible. Please see the "Required Documents" section below for additional resume requirements. Education Substitution: Successful completion of 3 full years of progressively higher-level graduate education leading to a degree from an accredited college or university, a doctoral degree and or LL.M., if related, that demonstrates the skills necessary to do the work. Combining Education and Experience: Combining Experience and Education: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the grade levels specified in the table, and may be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9 and GS-11. More information on this qualification standard is located here Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must: * Meet all qualification requirements, including education if applicable to this position, subject to verification at any stage of the application process; and * Meet all applicable Time in Grade requirements (current federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the federal service) by 12/16/2025. The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office. Background Investigation: U.S. Customs and Border Protection (CBP) is a federal law enforcement agency that requires all applicants to undergo a thorough background investigation prior to employment in order to promote the agency's core values of vigilance, service to country, and integrity. During the screening and/or background investigation process, you will be asked questions regarding any felony criminal convictions or current felony charges, the use of illegal drugs (e.g., marijuana, cocaine, heroin, LSD, methamphetamines, ecstasy), and the use of non-prescribed controlled substances including any experimentation, possession, sale, receipt, manufacture, cultivation, production, transfer, shipping, trafficking, or distribution of controlled substances. For additional information on the preemployment process, review the following link: Applicant Resources | CBP Careers Residency: There is a residency requirement for all applicants not currently employed by CBP. Individuals are required to have physically resided in the United States or its protectorates (as declared under international law) for at least three of the last five years. If you do not meet the residency requirement and you have been physically located in a foreign location for more than two of the last five years, you may request an exception to determine if you are eligible for a residency waiver by meeting one or more of the following conditions: * Working for the U.S. Government as a federal civilian or as a member of the military * A dependent who was authorized to accompany a federal civilian or member of the military who was working for the U.S. government * Participation in a study abroad program sponsored by a U.S. affiliated college or university * Working as a contractor, intern, consultant or volunteer supporting the U.S. government Probationary Period: All employees new to the federal government must serve a one year probationary period during the first year of his/her initial permanent federal appointment to determine fitness for continued employment. Current and former federal employees may be required to serve or complete a probationary period. Agency Career Transition Assistance Program (CTAP) Eligibles: If you have never worked for the federal government, you are not CTAP eligible. View information about CTAP eligibilityon OPM's Career Transition Resources website. You must submit the supporting documents listed under the Required Documents section of this announcement. To be considered well qualified under CTAP, you must be rated at a minimum score of 85 for this position. Education Please see the Qualifications and Required Documents sections for more information if education is applicable to this position. Additional information Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here. Positions with known promotion potential do not guarantee promotion, nor is the promise of promotion implied. The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans, Peace Corps/VISTA volunteers, and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement. Additional selections may be made to include other organizational divisions and/or units within the duty location(s) listed above. Expand Hide additional information Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above. Applicants will only be considered for the Eligibilities for which they claim in the job questionnaire AND must provide the supporting documentation. Applicants will not be considered for Eligibilities for which they did not claim, regardless of the documentation submitted with the application. ******************************************************** You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics). To be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. The USA Hire Assessment will be used to assess the following general competencies: * Attention to Detail * Customer Service * Decision Making * Flexibility * Integrity/Honesty * Interpersonal Skills * Learning * Reading * Reasoning * Self-Management * Stress Tolerance * Teamwork If you are best qualified, you may be referred to the hiring manager for consideration and may be contacted for an interview. As a part of the interview process, additional selection criteria may be administered by the hiring manager. Preview ******************************************************** In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. Required documents Required Documents Help * Your resume: A resume describing your job-related qualifications is required and will be used for the purpose of reviewing your qualifications and determining what training, if any, would be required when placed. A resume in English is required. It must contain your full legal name, address, phone number, complete work history including a detailed description of your duties, the dates you performed those duties (MM/DD/YY), your hours worked per week, job title, as well as series, grade, and salary (if applicable). For additional required items, see the link. *Note- It is recommended that you upload your resume as a PDF instead of a Word document to ensure document quality. Ensure that your uploaded resume is not a password protected document, to include Office 365 passwords. Your resume must only be two pages or less and uploaded under the document type - Resume. No additional document types will be reviewed as part of your resume, only the most recently uploaded version of your resume will be reviewed. * Your responses to the job questionnaire: ******************************************************** * Your responses to the USA Hire Competency Based Assessment * Are you a current or former federal employee? ALL CURRENT AND FORMER FEDERAL EMPLOYEES MUST SUBMIT THE MOST RECENT COPY OF THEIR SF-50 (Notification of Personnel Action) showing competitive status: Tenure 1 or 2 in Block 24 and Position Occupied 1 in Block 34. Additionally, applicants should also submit a SF-50 reflecting the highest grade held on a permanent basis in the competitive service or the full performance level of your current position, whichever is higher, AND an SF-50 to support having met the time-in-grade requirement of having served 52 weeks at the grade level (or equivalent) below the grade level(s) for this position. Current CBP Employees are encouraged, but not required, to submit an SF-50(s) for CBP experience; however, additional SF-50(s) are required when using federal experience outside of CBP to receive credit towards the requirements above. Examples of appropriate SF-50s include promotions, within-grade increases, and accessions. * Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable at this time; however, official copies will be required prior to entrance on duty) or a list of coursework with hours completed provided from the institution. Do notsubmit transcripts as a PDF Portfolio. Education must be from an institution accredited by an agency recognized by the U.S. Department of Education. Education obtained from a foreign university or college is not creditable unless it has been evaluated by an organization that specializes in interpretation of education credentials. Note: If submitting documentation of an evaluation, transcripts are still required. For a listing of some accrediting agencies see NACES | Credentials Evaluations Provided by NACES Members. See ********************************************************************* for more information. * Are you claiming special priority selection rights under the Agency Career Transition Assistance Program (CTAP)? You must submit a separation notice; your most recent SF-50 (noting your current position, grade level and duty location); a copy of your most recent performance rating; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department of National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. * Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your initial and termination SF-50s, along with a statement that provides the following information regarding your most recent political appointment. * If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here. * You may be asked to provide a copy of your recent performance appraisal and/or incentive awards. * Due weight will be given to performance appraisals and incentive awards in merit promotion selection decisions in accordance with 5 CFR 335.103(b)(3).

Job DescriptionSalary: $15/hourly DHS Internship The Allegheny County Department of Human Services (DHS) Internship Program provides students with hands-on experience in public service. Interns contribute to projects that support vulnerable populations and improve the delivery of human services across Allegheny County. DHS seeks undergraduate and graduate students who want to make a difference. Interns work on meaningful projects that strengthen public services and support vulnerable populations. Many interns continue working with DHS after graduation. Why Intern at DHS Contribute to projects that improve lives across Allegheny County Gain experience with one of the top human services agencies in the country Work alongside professionals and community partners Build skills and explore career paths in public service The 2026 Spring DHS Internship cohort starts on Monday, February 9, 2026 and the 2026 Summer DHS Internship cohort starts on Monday, June 1, 2026. Eligibility Candidates must be enrolled at an accredited U.S. college or university Candidates must be available to work at least 20 hours per week (up to 29 hours/week) Candidates must be available to work in person at their assigned Pittsburgh office Candidates must have an Allegheny County address during the duration of the internship International candidates must be able to fulfill the federal I-9 documentation. Please refer topage 2 in the link: I-9 Employment Eligibility Verification DHS Overview DHS is the largest agency in Allegheny County government, with an annual budget of over $1 billion. Through partnerships with community organizations, DHS supports more than 200,000 of the County's most vulnerable populations. Learn more about DHS at Allegheny County Department of Human Servicesand Allegheny County Analytics Office of Administration (OA) Overview The Office of Administration (OA) provides strategic and operational support across all DHS program areas, including human resources, facilities, communications, and organizational development. OA plays a critical role in aligning internal systems with DHSs mission to deliver high-quality, equitable services to Allegheny County residents. Location:Human Services Building: 1 Smithfield Street, Pittsburgh, PA 15222 AVAILABLE INTERNSHIPS (Oct 2025): Applied Learning and Development Coordinator The Applied Learning and Development team is responsible for continuously developing our diverse workforces ability to carry out the vision of Allegheny County DHS. We provide ongoing learning experiences for both internal and provider staff across all DHS program offices. DHS offers a variety of engaging workshops, including instructor-led training, e-learning bundles, and resource libraries. Responsibilities Researching best practices in equitable and inclusive learning design, adult learning, learning technology, and learning analytics. Collaborating with L&D team members to consult with stakeholders and develop curriculum based on needs assessments. Support design work by assisting in creating videos, gamification, infographics, and eLearning courses. Support marketing efforts, increasing awareness and, in turn, attendance at various events and learning experiences. Support the facilitation of various training and wellness initiatives. Support the L&D senior team in developing quarterly reports and measuring identified metrics/goals. Location:Riverfront Place: 810 River Avenue, Second Fl, Pittsburgh, PA 15212 Project Management Assistant (Director's Office) The Project Management Intern will directly support the Directors Office within OA on strategic initiatives and corporate communications. This role requires a high-performing, detail-oriented student who can manage multiple priorities and contribute to executive-level projects. The intern will gain exposure to internal operations, leadership communications, and project coordination across DHS. Responsibilities Assist in developing internal and external communication plans aligned with OA goals. Review, log, and track incoming applications and correspondence Draft and send acknowledgment letters to applicants and stakeholders Meet with OA leadership to identify communication strategies and target audiences Support project documentation, scheduling, and follow-up tasks Contribute to process improvement efforts and special projects led by the Directors Office Preferred Qualifications Coursework or experience in public administration, communications, business, or organizational leadership Strong written and verbal communication skills Excellent organizational and time management abilities Ability to work independently and collaboratively in a fast-paced environment Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) Professionalism and discretion when handling sensitive information Interest in public sector operations, executive communications, or strategic planning Location:Human Services Building: 1 Smithfield Street, Pittsburgh, PA 15222 Safety Coordinator The Safety and Facilities Team is seeking a proactive and detail-oriented intern to support day-to-day safety operations and emergency preparedness initiatives. This role is ideal for someone interested in workplace safety, emergency planning, and facilities management. Key Responsibilities: Assist with inventory tracking and restocking of safety supplies (e.g., first aid kits, PPE, emergency materials) Support updates and documentation of disaster recovery and emergency response plans Help maintain safety-related records, checklists, and compliance documentation. Participate in safety audits and facility walkthroughs Organize and label safety equipment and storage areas Contribute to internal communications and training materials related to safety procedures Preferred Qualifications: Reliable transportation may be required for travel Strong organizational and communication skills Interest in safety, emergency management, or facilities operations Ability to manage multiple tasks and work independently Familiarity with Microsoft Office Attention to detail and a proactive mindset Location:Human Services Building: 1 Smithfield Street, Pittsburgh PA 15222 Contracts and Compliance Assistant The intern will assist the Contracts & Compliance Team in developing a provider risk assessment and tracking expired insurance documentation. This role is ideal for a student interested in public administration, business, or legal compliance. The intern will gain hands-on experience in contract management, provider relations, and public sector operations. The Contracts & Compliance Team ensures that DHSs partnerships with community-based providers meet legal, financial, and operational standards. The team monitors contract performance, verifies insurance and documentation, and supports risk management efforts across the department. By maintaining strong oversight and clear communication, the team helps DHS deliver services ethically, efficiently, and in alignment with county policies. Responsibilities Assist in designing and implementing a risk assessment process for contracted providers Review and organize provider documentation to identify missing or expired insurance records Communicate with internal teams and external providers to collect updated compliance materials Maintain accurate records and logs of compliance status Support the team in organizing contract files and documentation workflows Contribute to process improvement efforts related to contract and compliance tracking Preferred Qualifications Coursework or experience in finance, accounting, economics, business administration, public policy, or law Strong analytical skills and attention to detail Clear written and verbal communication Familiarity with Microsoft Office tools, especially Excel and Word Ability to interpret contracts and insurance documentation Interest in public sector compliance, auditing, or risk management Ability to work independently and collaboratively in a team setting Location:Human Services Building: 1 Smithfield Street, Pittsburgh PA 15222

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of private facilities contracts and contract monitoring programs; coordinates work with agency departments; assists in the development of administrative and technical assistance policies and procedures; and reviews and seeks solutions to problems. B. Prepares and disseminates information concerning agency programs and operations; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding rules, regulations, policies, and procedures. C. Compiles and enters data, makes calculations, and prepares administrative and statistical reports; researches, composes, designs, and edits agency forms, manuals, and reports; and maintains filing, record keeping, and records management systems to include automated information systems. D. Assists in the preparation of presentations for administrative and executive meetings; schedules and coordinates appointments, interviews, and conferences; and provides liaison with other agencies and organizations. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training * Graduation from an accredited senior high school or equivalent or GED. * One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. * One year full-time, wage earning experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. B. Knowledge and Skills * Knowledge of office practices and procedures. * Knowledge of business terminology, spelling, punctuation, and grammar. * Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. * Skill to communicate ideas and instructions clearly and concisely. * Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. * Skill in problem-solving techniques. * Skill to interpret and apply rules, regulations, policies, and procedures. * Skill in the electronic transmission of communications. * Skill in the use of computers and related equipment in a stand-alone or local area network environment. * Skill to review technical data and prepare technical reports. * Skill to prepare and maintain complex records and files in an automated system. * Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. * Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, paper shredder, paper cutter, telephone, dolly, and automobile