Administrative Specialist jobs at City of Houston - 162 jobs

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED SERVICE LINE/SECTION: DIRECTOR'S OFFICE/ OFFIC OF THE CHIEF OF STAFF REPORTING LOCATION: 611 WALKER, 25TH FLOOR WORKDAYS & HOURS: MON. - FRI. 8 AM - 5 PM* * Subject to change DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS This Executive Office Assistant position supports Houston Public Works C-Suite executive leadership by serving as the primary front-desk and administrative point of contact for the Director's Office and the Office of the Chief of Staff. This role is often the first point of contact for internal and external stakeholders, requiring a high level of professionalism, tact, discretion, initiative, and executive presence. Working in a fast-paced executive environment, the position ensures professional customer service and consistent office operations by managing public-facing and internal calls, greeting and directing visitors to an executive floor, maintaining SharePoint-based trackers and accountability logs, and coordinating the timely distribution of mail and signature materials. The position routinely handles sensitive and confidential information and requires sound judgment, strong organization skills, and the ability to multitask, and a collaborative, team-oriented approach while supporting executive administrators and special initiatives. RESPONSIBILITIES: Provides courteous, professional, and solutions-oriented customer service while answering and screening internal and external incoming calls; routes callers to appropriate service lines and/or 311; provides routine information when appropriate; and takes accurate messages using the SharePoint front desk reference/contact list. Demonstrates professional phone etiquette and in-person customer service standards when interacting with the public, executives, and internal staff. Maintains the SharePoint call tracker to ensure complete and accurate documentation of calls received, disposition, and follow-up actions, as applicable. Professionally receives and directs visitors; greets internal and external meeting participants and promptly notifies the appropriate executive administrator for visitor coordination and meeting support. Retrieves, opens (as appropriate), sorts, scans, and distributes mail and deliveries for executive staff, documents distribution for accountability, confidentiality and timely receipt. Maintains the Director signature log/sign-in sheet; document, route, and track materials delivered for signature in accordance with established executive office procedures. Maintains and updates posted reference documents (e.g., executive directory list, signature routing instructions) to ensure accuracy and ease of access for staff and visitors. Maintains an executive suite maintenance/issues log (25th floor); proactively communicate facility needs to appropriate points of contact and tracks issues through resolution. Ensures the lobby and front desk area remains professional, organized, and visitor-ready at all times; maintains front desk supplies as needed. Coordinates front desk coverage schedule updates in SharePoint; communicates coverage changes to designated support staff and arranges coverage per established procedures when temporarily away from the desk. Assists executive administrators with meeting logistics as needed, including meeting room readiness, distribution of basic meeting notices or materials, and simple setup coordination. Provides administrative support for special initiatives/projects (e.g., Combined Municipal Campaign) as assigned by executive leadership and/or supervisor. Performs other duties as assigned in support of executive office operations. WORKING CONDITIONS The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required.EDUCATIONAL REQUIREMENTS Requires a high school diploma or a GED. EXPERIENCE REQUIREMENTS Three years of clerical or administrative support experience are required. LICENSE REQUIREMENTS None Certification: May be required to pass a City administered typing test with a typing speed of 70 words per minute with no more than 7 errors. Experience providing front desk reception and executive-level customer service in a C-suite or senior leadership environment, Demonstrated ability to maintain strict confidentiality and exercise discretion when handling sensitive executive information. Excellent in-person and telephone customer service skills, including professional communication with the public, internal leadership, and external stakeholders. Proven ability to multitask, take initiative, anticipate needs, and manage competing priorities in a fast-paced executive office. Proficiency with Microsoft 365 (Outlook calendar support, Teams, Word, Excel) and SharePoint (updating trackers/logs, maintaining reference folders). Demonstrated experience maintaining accurate logs/records (call logs, routing trackers, signature logs) and following established administrative processes. Strong written communication skills for drafting routine communications, scanning/filing documentation, and producing basic status updates or reports. Experience handling mail distribution and document control (scanning, indexing, routing) in a high-accountability office environment. Ability to work collaboratively as part of an executive support team while maintaining consistent front desk coverage and professional executive presence. Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.SELECTION/SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay Grade 15 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: ****************** To view your detailed application status, please log-in to your online profile by visiting: **************************************************** or call **************. If you need special services or accommodations, call **************. (TTY 7-1-1) If you need login assistance or technical support call ************. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Under administrative direction, directs the operations of the administrative function of the Council district office. Works to preserve the Councilmember's standing in the community. This is the second-highest ranking position within a Council distri Officer, Administrative, Operations, Business Services, Application

Under immediate supervision, is responsible for performing a variety ofsecretarial and clerical duties. Working conditions areprimarily inside an office environment. Exercises no supervision. The Parks and Recreation Department offers the Summer Youth Program at designated community centers and select school sites in partnership with local area school districts. The Summer Youth Program is offered for youth ages 6 - 12 at school sites and 6 - 14 at community centers. Click Here to Learn More This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location 5800 Historic Old Hwy 90, San Antonio, Texas 78227. At the department's discretion, the work location and days/hours may be subject to change. Work Schedule 8:00: a.m. - 5:00 p.m.; Monday - Friday Essential Job Functions Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. Types and proofreads reports, letters, memos, flyers, and statistical charts. Responds to inquiries about department services and activities; assists visitors as necessary. May prepare payroll and associated transactions and assists in compiling and maintaining personnel records (e.g. weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). Verifies and reviews correspondence for conformance with established policies and procedures. Orders and maintains inventory of office supplies. Coordinates, organizes, and maintains general office records. Prepares routine reports and correspondence. May research and compile data for special projects and reports. Orders supplies and equipment; maintains petty cash fund. Issues permits and collects associated fees. Performs related duties and fulfills responsibilities as required. Job Requirements * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). * One (1) year experience in general clerical work. Preferred Qualifications Experience with clerical duties and modern office procedures Experience operating a personal computer and utilizing rudimentary software. Valid Class C Driver's License Applicant Information: Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette. Knowledge of basic mathematical principles and methods. Knowledge of principles and procedures of record keeping and filing. Skill in utilizing a personal computer and associated software programs. Ability to communicate clearly and effective. Ability to perform routine clerical work. Ability to establish and maintain effective working relationships with the general public and City staff. Ability to interpret and apply city and assigned department policies, procedures, and guidelines. Ability to compile, organize, maintain accurate and complete records, and files. Ability to operate a computer keyboard and other basic office equipment. Ability to learn data retrieval and input methods. Ability to perform all the physical requirements of the position.

Under immediate supervision, is responsible for performing a variety of secretarial and clerical duties. Working conditions are primarily inside an office environment. Exercises no supervision. The Parks and Recreation Department offers the Summer Yo Associate, Summer, Administrative, Program, Clerical

Applications will be accepted from: ALL PERSONS INTERESTED Division/ Section: BUSH INTERCONTINENTAL - COMMERCIAL DEVELOPMENT/ FINANCE /COMPLIANCE Workdays & Hours: Monday - Friday 8:00 am - 5:00 pm* (*Subject to change) PURPOSE OF DIVISION The Houston Airport System (HAS) Commercial Development division unit plans and directs all Houston Airports commercial activities, including airline affairs, real estate, air service development, concessions, marketing and parking. Responsibilities include leasing and managing airport property for airlines and other tenants, working with airline partners to launch and/or expand air service in Houston, developing and overseeing non-airline revenue from airport concession businesses, providing strategic insight to improve the passenger experience, communicating Houston Airports services to the public, and delivering the best possible parking experience to the traveling public. The Houston Airport System (HAS) Finance Division is to support the financial health and strategic objectives of the Houston Airport System (HAS) by timely and accurately posting accrual expenditures, processing invoices and scheduling payments for multi-funded, ITRP, CIP and O&M projects in SAP and OnBase systems. The Division also administers the P-Card program, monitor and approve utilities transactions, interfund billing and travel. Accounting and Disbursement also provide oversight and guidance among internal stakeholders to ensure compliance with federal, state and local laws; and legislation including Government Accounting Standard (GASB) rules on accounting practices. The Houston Airport System (HAS) Compliance Division oversees regulatory compliance for Houston Airports, including Internal Audit, ADA, Title VI, and the Office of Business Opportunity (OBO). OBO fosters a competitive, diverse business environment across IAH, HOU, and EFD by supporting local small businesses, with emphasis on M/W/S/PDBE, DBE, and ACDBE firms as required by CFR 49 Parts 23 and 26. ADA & Title VI Programs ensure compliance with federal requirements and FAA regulations prohibiting discrimination based on race, color, national origin, or disability in federally funded programs. Internal Audit provides independent assurance and consulting to strengthen risk management, controls, and governance. It promotes efficiency, compliance, fraud prevention, and continuous improvement through objective evaluations of systems and processes. Purpose of the Position The purpose of this position is to provide professional administrative support. This role ensures the efficient coordination of office management and operational activities by performing a variety of clerical and administrative tasks. The position requires strong organizational skills, attention to detail, and the ability to handle sensitive and confidential information with discretion. "Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date." The responsibilities of this position include, but are not limited to: Answer and screen telephone calls, take messages, and respond to routine inquiries. Receive and announce visitors and direct inquiries appropriately. Open, sort, and distribute mail; prepare outgoing correspondence using standard formats; send faxes, packages, and mail. Prepare, edit, and proofread correspondence, reports, forms, and documents. Compose routine correspondence for supervisor's approval. Maintain calendars by scheduling meetings and appointments; arrange travel and prepare expense reports. Gather and prepare materials for meetings and presentations; coordinate meeting logistics including location, notices, agendas, and equipment setup; may prepare meeting minutes. Maintain organized filing systems for correspondence, reports, budget information, personnel records, and other departmental documents. Procure office supplies and services, including equipment maintenance and repairs. Assist with operational projects and special assignments based on goals and instructions from leadership. May prepare time and attendance records for management approval. WORKING CONDITIONS The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make closely coordinated eye/hand movements within very fine tolerance and/or calibration demands; or the ability to make rapid closely coordinated eye/hand movements on a patterned response space within somewhat fine tolerance demands; or the ability to make coordinated eye/hand movements within fine tolerances with large equipment as an extension of the worker. EDUCATIONAL REQUIREMENTS: Requires a high school diploma or a GED. Certification: May be required to pass a City administered typing test with a typing speed of 70 words per minute with no more than 7 errors. EXPERIENCE REQUIREMENTS: Three years of clerical or administrative support experience are required.Preference will be given to applicants with knowledge of COH policies pertaining to use of Purchasing Card, use of city vehicles, travel and timekeeping. Minimum intermediate-level knowledge and frequent use of Microsoft Office, SAP, TMS, etc. Strong analytical and decision-making skills that facilitate swift problem resolution. Knowledge and experience in airport operations and project management. Strong communication, interpersonal, relationship building and teamwork skills. Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.SELECTION/SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. Department may administer skills assessment test. SAFETY IMPACT POSITION - NO NO - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. PAY GRADE - 15 SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: ****************** To view your detailed application status, please log-in to your online profile by visiting: **************************************************** or call **************. If you need login assistance or technical support call ************. If you need special services or accommodations, call **************. (TTY 7-1-1) Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: ******************************************** EOE Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Work directly with Arborists and clients to facilitate sales, increase brand awareness and build a satisfied customer base. Answers incoming phone calls in a high call volume environment while making outbound calls related to customer service and sal Administrative, Coordinator, Customer Service

HOURLY RATE: $16.95 JOB OBJECTIVES: The Administrative Assistant III provides administrative services to ensure effective and efficient administrative operations of the Department of City Secretary and is responsible for processing open records requests for the entire City, in accordance with the Texas Public Information Act. Records requests are varied, high in volume, and can be complex and non-routine. Will be responsible for confidential information on a regular basis. Provides support services to the City Secretary, staff, and City Commission. This position is under the direct supervision of the City Secretary. ESSENTIAL JOB FUNCTIONS: Duties may include but are not limited to the following: Provides responses to requests for governmental records within the time period mandated by the Texas Public Information Act. Coordinates and processes Public Information Requests, to include City Attorney consultation and approval as warranted. Attend at minimum, one annual conference to keep abreast of vital registration policies and procedures to ensure compliance. Processes applications for new and renewed Texas Alcohol and Beverage licenses. Serve as backup to process all payments related to Public Information Requests, affidavits, TABC permits, facility reservations, and vital statistics in accordance with the standard operating procedures. Manages records associated with advisory boards and commissions, such as creating reports related to term expiration's and vacancies. Assists with the preparation and distribution of documents for City Commission meetings and other notices according to City procedures and applicable laws, as directed by the City Secretary and/or City Manager; prepares city agendas and meeting packets; prepares minutes shell; and conducts required website postings in compliance with the Open Meetings Act. May attend meetings as assigned, take minutes and transcribe minutes into final form as needed. Assists with the codification of City ordinances and required newspaper publications. Composes, reviews, and evaluates various documents, including correspondence, memorandums, ordinances, resolutions, proclamations, contracts, agreements, and oaths of office. Assists with municipal election preparations and responds to inquiries from the public regarding voter information. Records date stamp and distributes incoming and outgoing mail. Prepares travel and makes hotel reservations for the City Secretary, City Manager and City Commission. Transcribes, formats, inputs, edits, retrieves, copies, and transmits correspondence and documents and ensures accuracy. Assists in maintaining the department's budget accounts and balances. Responsible for maintaining and securing confidential information. Greets and provides proper customer service to all incoming calls and walk-ins. Assists in all city events. Provide assistance with risk management-related duties as needed. Provide support/cover the receptionist area as needed. Will perform other job-related duties as assigned. EQUIPMENT/MATERIALS: Capability to effectively use and operate various office related equipment such as, but not limited to, personal computer, calculator, copier, typewriter, shredder, scanner, and fax machine. WORKING CONDITIONS/PHYSICAL DEMANDS: Must be able to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of members, residents, clients and contractors. May find the environment to be busy, noisy and will need excellent organizational, communication, time, and stress management skills to complete the required tasks. May need to work irregular hours or shifts and some occasional travel may be required. There is little or no hazard to health or body in standard conditions with adequate lighting, heating, and ventilation. There is little or no physical effort, requiring little movement and infrequent lifting greater than 5-15 lbs. EDUCATION/SKILLS REQUIRED: Requires a High School diploma with two (2) years of college or training in public administration or related field. Must be bilingual and proficient in MSWord, Excel, PowerPoint, Internet, and Microsoft Outlook. Must have excellent verbal, written, interpersonal and listening skills. Must maintain confidentiality of records and other legal matters. Must be able to organize work independently on multiple assigned tasks/projects, complete assignments with specified deadlines. Ability to use judgment and initiative: to establish and maintain effective working relationships with employees, elected officials, and the public. Must have excellent grammar, writing, communication and organizational skills and be able to accurately type a minimum of 50 wpm. Must possess a valid Texas Driver's License with a satisfactory driving record. Preferred Qualification: Bilingual (English and Spanish) and Associate's Degree in public administration, or related field.

This project will disrupt poverty by expanding the reach of Parent Shield Fort Worth's programs, increasing funding and community outreach, and strengthening the organization's marketing impact. This will help PSFW in its mission to ensure that all children in Tarrant County will receive a high-quality education, inclusive of all students in these communities have the opportunity to develop their full potential, preparing them to become successful adults. Further help on this page can be found by clicking here. Member Duties : The VISTA member will research the organization, develop quality proposals, and write grants. The activities include researching and compiling demographics, researching funding sources, and drafting narratives. The VISTA member will also identify the resources needed by families to help them become self-sufficient and the organizations that provide these resources. These activities include creating a tracking system of organizations providing community resources to ensure an unduplicated count of organizations, coordinating joint events, projects, and initiatives with partners to maximize resources, and identifying new organizations to collaborate with. The VISTA member will perform activities like creating compelling content, fundraising appeals, donor spotlights, and event invitations to improve the communication and marketing of PSFW. Program Benefits : Childcare assistance if eligible , Living Allowance , Choice of Education Award or End of Service Stipend , Relocation Allowance , Training , Health Coverage* . Terms : Car recommended , Permits attendance at school during off hours , Permits working at another job during off hours . Service Areas : Children/Youth , Community Outreach , Education . Skills : Microsoft Office , Education , Leadership , Team Work , Communications , Computers/Technology , General Skills , Fund raising/Grant Writing , Writing/Editing , Community Organization .

Performs routine consultative services and technical assistance work. Work involves assisting with planning, developing, and implementing an agency program; and providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used in maintenance and construction activities. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents. C. Coordinates maintenance and construction work between staff and departments of the agency; and confers with staff on maintenance and construction program problems. D. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs. E. Assists in maintaining the security of assigned inmates. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Five years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Facilities maintenance experience preferred. 4. Experience in the supervision of employees or inmates preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Performs routine consultative services and technical assistance work. Work involves assisting with planning, developing, and implementing an agency program; and providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used in maintenance and construction activities. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents. C. Coordinates maintenance and construction work between staff and departments of the agency; and confers with staff on maintenance and construction program problems. D. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs. E. Assists in maintaining the security of assigned inmates. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Five years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Facilities maintenance experience preferred. 4. Experience in the supervision of employees or inmates preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Performs routine consultative services and technical assistance work. Work involves assisting with planning, developing, and implementing an agency program; and providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used in maintenance and construction activities. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents. C. Coordinates maintenance and construction work between staff and departments of the agency; and confers with staff on maintenance and construction program problems. D. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs. E. Assists in maintaining the security of assigned inmates. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Five years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Facilities maintenance experience preferred. 4. Experience in the supervision of employees or inmates preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

ADMINISTRATIVE SPECIALIST City of Edinburg Economic Development Corporation in Edinburg, TX is actively seeking a dedicated Administrative Specialist to perform administrative support work. Are you seeking engaging work? Do you wish to advance your career in clerical work? Does working for a rapidly growing city sound appealing to you? If so, please continue reading! The Administrative Specialist position earns competitive pay of $15/hr. We provide great benefits and perks, including paid holidays, paid time off (PTO), life & ADD insurance, a retirement plan with a 7% employee contribution and a city match of 2 to 1, 100%-paid medical and 100%-paid dental with optional dependent coverage, workers compensation, and Family and Medical Leave Act (FMLA). Additionally, we offer our employees an employee assistance program (EAP), a healthy lifestyle program, and access to Active Edinburg fitness centers. If this sounds like the right opportunity to work hand and hand with the city, apply to join our team today! ABOUT CITY OF EDINBURG Edinburg is the fastest growing city in the Rio Grande Valley, with a 23% growth rate since 2010, and is among the top five fastest-growing cities in the state. It has been recognized as an all-American city three times by the National Civic League, placing it among a handful of outstanding communities in the nation. Our wonderful city has exceptional entertainment, arts & culture, recreation, and education, which makes it a great place to work. Our employees share our dedication to the city, which is why we like to show them our appreciation for their commitment. We do this by providing competitive compensation, exceptional PTO opportunities, and other great benefits to help them lead healthy, productive lives. We care about people, and that includes both our residents and employees! A DAY IN THE LIFE OF AN ADMINISTRATIVE SPECIALIST As an Administrative Specialist, you spend your day providing administrative support. Your work typically is responsible for the research and coordination of support documentation for items such as the Monthly Report, Community Profile, and other related documents for the Board of Directors and/or prospect companies. Your job is essential as you are responsible for the development and/or maintenance of the EEDC web site and for databases such as the available properties and economic indicators. You are constantly on your toes and ready for any new and unexpected challenges that may arise. This can include assisting in the gathering of information for prospective projects in coordination with the Project Manager. When you are not out in the city, you generally assist the Executive Director in daily activities including annual audit, fiscal year budget, financial worksheets, contracts and/or agreements, and Board minutes. You also ensure to provide assistance with general office duties such as filing, answering and routing phone calls, routing mail, and ordering and maintaining office supplies. You enjoy being helpful and have no problem providing assistance and support to other divisions within the department as needed. The city needs someone like you with skills in office support and you finding genuine enjoyment in what you do! QUALIFICATIONS FOR AN ADMINISTRATIVE SPECIALIST * Required Education: High school diploma, GED or equivalency * Education Preference: Associates Degree in related field preferred. * Educational Substitute: Additional related experience and/or training; or equivalent combination of education and experience. * Required Work Experience: Three (3) years with experience in an office setting. * Experience Preference: Three (3) or more years with experience in a related field. * Must have a current valid class "C" driver's license from the Texas Department of Public Safety. * Applicant must have a valid US Passport and must be willing to travel internationally. * Bilingual English/Spanish required. Are you someone who prefers administrative work? Do you have excellent oral and written communication skills? Are you attentive to detail? Do you enjoy working as part of a team? Is dependability one of your strengths? If yes, you might just be perfect for this Administrative Specialist job! READY TO JOIN OUR TEAM? If you feel that you have the right skills in general office procedures and policies, as well as general office equipment and computers to succeed as our Administrative Specialist, apply now using our mobile-friendly application. Location: 78541 Applicants will be subject to a complete background investigation. Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration. Applicants must also take and pass a pre-employment drug test administered by the City of Edinburg at the City's expense.

The City of San Antonio is looking to fill multiplepositions Citywide. Applications from this posting may be used to fill current and future vacancies within multiple departments, including but not limited to: Aviation, Center City Development Office, Department of Human Services, Office of City Clerk, Fire and EMS, San Antonio Police Department, SA Metro Health District, Municipal Courts, Parks and Recreation, Public Works, Pre-K 4 SA, World Heritage Office and other departments. Under immediate supervision, is responsible for performing a variety of secretarial and clerical duties. Working conditions are primarily inside an office environment. May exercise supervision. Annual salary is based on working 2,080 hours. Actual compensation is based on the number of hours worked. This advertisement will be used to fill one of the following positions: * Administrative Associate(salary range: ($37,926.72- $39,458.90) * Administrative Assistant I (salary range: ($40,491.62 - $47,410.22) * Administrative Assistant II(salary range: ($42,375.58 - $52,106.86) * Senior Administrative Assistant (salary range: ($39,350.22 - $59,025.46) Some of the available positions are "grant-funded", therefore unclassified and have no disciplinary appeal rights to the Municipal Civil Service Commission. These positions are likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location Varies based upon assigneddepartment. Work Schedule Varies based upon assigneddepartment. Essential Job Functions Administrative Associate: * Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. * Types and proofreads reports, letters, memos, flyers, and statistical charts. * Responds to inquiries about department services and activities; assists visitors as necessary. * May prepare payroll and associated transactions and assist in compiling and maintaining personnel records (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). * Verifies and reviews correspondence for conformance with established policies and procedures. * Orders and maintains inventory of office supplies. * Prepares routine reports and correspondence. * Orders supplies and equipment; maintains petty cash fund. * Issues permits and collects associated fees. * Department Specific: * Department of Human Services - staff at Senior Centers -Unloads and sorts food commodities from pallets; assembles food boxes and packages for distribution to Senior Center members, which requires lifting and carrying materials weighing up to 25 pounds. Administrative Assistant I: * Assists with monitoring and reviewing expenditures; provides information to appropriate department staff for budget preparation. * Maintains calendars and schedules activities, meetings, and various events. * Coordinates activities with other City departments, outside agencies, and the general public. * Assists in initiating personnel requisitions, monitors overtime and attendance records, and assists in monitoring employee payrolls. * Department Specific: * Department of Human Services - staff at Senior Centers -Unloads and sorts food commodities from pallets; assembles food boxes and packages for distribution to Senior Center members, which requires lifting and carrying materials weighing up to 25 pounds. * Office of the City Clerk - Physical requirements include occasional lifting/carrying of up to 50pounds, visual acuity, speech and hearing; hand and eye coordination, andmanual dexterity necessary to operate a computer keyboard and basicoffice equipment. Subject to sitting, standing, reaching, walking,twisting, and kneeling to perform the essential functions. Working conditionsare both inside and outside, with exposure to temperatureextremes, a warehouse environment, dust, and high-level noise. Administrative Assistant II: * Assists in providing a variety of responsible duties involved in coordinating the administrative operations of the assigned department or division. * Assists in the formulation of policies and procedures for the assigned department; ensures compliance with current City and department rules and regulations. * Assists in coordinating administrative personnel functions, assists in initiating personnel requisitions, monitors overtime and attendance records, and assists in preparing and monitoring employees' payroll. * May oversee operations of a warehouse, including inventory control, purchasing materials and tools, and ensuring inventory procedures are implemented. * May supervise clerical and administrative staff in general office operations. * Senior Administrative Assistant: * Provides lead supervision over technical and clerical staff; coordinates and supervises work assignments; monitors the day-to-day operations of the assigned department. * Directs the work of office support personnel; prioritizes and coordinates work assignments; reviews work for accuracy. * Coordinates administrative personnel functions; initiates personnel requisitions; assists in coordinating and conducting interviews; assists supervisors in preparing documentation for disciplinary actions; oversees and monitors employee payroll administration. Interprets City policies, procedures, laws, and regulations in response to inquiries and complaints; refers inquiries as appropriate. * Assists in the preparation of the department budget; reviews and monitors departmental expenditures; audits petty cash expenditures; processes all accounts payable. * Coordinates travel arrangements for department staff; processes travel vouchers and travel authorizations. * All Positions: * May organize and maintain filing systems and maintain records related to specific area of assignment. * May research, compile, and analyze data for special projects and various reports; depending on position, may prepare reports outlining progress of projects and document problems and issues. * May prepare public relations data, brochures, and handouts. * May respond to and resolve difficult and sensitive citizen inquiries and complaints. * Performs related duties and fulfills responsibilities as required. Job Requirements Administrative Associate: * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). * One (1) year of experience in general clerical work; or completion of the following SA Ready to Work training programs:Finance/Insurance, Healthcare,or Professional Services/Other Administrative Assistant I: * Two (2) years of college from an accredited college or university with major coursework in Business or Public Administration, or related field. * One (1) year of general office or administrative experience. * Department Specific: * Office of the City Clerk -Become a Certified Passport Acceptance Agent by the U.S. Department of State within 30 days of employment. Administrative Assistant II: * Two (2) years of college from an accredited college or university. * Two (2) years of general office or administrative experience. Senior Administrative Assistant: * Associate's degree from an accredited college or university. * Three (3) years of increasingly responsible administrative experience. All Positions, Department Specific Requirements: * Aviation - Airport Police, Municipal Court, Parks and Rec - Park Police, SAPD, and the Office of the City Clerk- Municipal Records Division * Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. * Office of the City Clerk, Vital Records Division: * Applicants for this position must pass a fingerprint-based backgroundcheck and maintain eligibility to access TXever and other systems of the Texas Department of State Health Services (DSHS), Vital Statistics Unit.Due to Texas DSHS requirements related to system access and Health and Safety Code (HSC) Sec.. 191.071, the following will result in beingdisqualified for this position: convictions related to Fraud, Theft,Computer Crimes, Perjury/Falsification of Documents, Bribery,Corruption, Abuse of Office or Information, and Crimes Against Children. Applicant Information * Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. * Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. * Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. * If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities * Knowledge of basic accounting principles and practices. * Knowledge of principles and practices of municipal budget preparation and administration. * Knowledge of personnel administration principles and procedures. * Knowledge of purchasing policies and procedures. * Knowledge of record keeping procedures and practices. * Knowledge of modern office procedures, methods, and computer equipment. * Ability to operate a computer keyboard and other basic computer equipment. * Knowledge of City and departmental policies, procedures, and administrative systems. * Knowledge of city, state, and federal policies and regulations relating to assigned area of responsibility. * Knowledge of research and statistical methods. * Knowledge of principles and practices of organization and public administration. * Ability to perform responsible and difficult administrative office duties involving the use of independent judgment and personal initiative. * Ability to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. * Ability to schedule and coordinate projects, set priorities, and adapt to changing priorities. * Ability to maintain confidential data and information for division, section, or office staff. * Ability to work independently in the absence of supervision. * Ability to communicate clearly and concisely. * Ability to operate a computer keyboard and other basic computer equipment. * Ability to establish and maintain cooperative working relationships with those contacted in the course of work including City officials, management staff, employees, and the general public.

Performs routine consultative services and technical assistance work. Work involves assisting with planning, developing, and implementing an agency program; and providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used in maintenance and construction activities. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents. C. Coordinates maintenance and construction work between staff and departments of the agency; and confers with staff on maintenance and construction program problems. D. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs. E. Assists in maintaining the security of assigned inmates. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Five years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Facilities maintenance experience preferred. 4. Experience in the supervision of employees or inmates preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Performs routine consultative services and technical assistance work. Work involves assisting with planning, developing, and implementing an agency program; and providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used in maintenance and construction activities. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents. C. Coordinates maintenance and construction work between staff and departments of the agency; and confers with staff on maintenance and construction program problems. D. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs. E. Assists in maintaining the security of assigned inmates. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Five years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Facilities maintenance experience preferred. 4. Experience in the supervision of employees or inmates preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

The Research Intern is a qualified undergraduate or graduate student (criminal justice, psychology, sociology, or other related field) with an interest in learning about the Police Department as it relates to analysis of various areas within the agency. The intern will assist in compiling, analyzing, and reporting on various resources gained through departmental operations. The position reports to the Administrative Services Lieutenant. * Gather information from various departmental resources. * Review source material for given parameters. * Compile necessary information from existing policies and procedures. * Analyze compiled information to provide a cohesive product. * Conduct research as needed on topics provided. * Perform related duties as assigned. * Must be receiving academic credit from an accredited college or university. * High School diploma or GED equivalent. * Valid Driver's License. * Reliable transportation to and from the Police Department. * Intermediate level of computer knowledge and experience. * Ability to utilize word processing and data entry programs. * Ability to work with a high degree of accuracy and strong attention to detail. * Positive and supportive attitude with people of all backgrounds and abilities. * Motivated, self-starter who takes the initiative to seek out tasks from staff. * Commitment to comply with confidentiality requirements and police policies. * Supportive of the mission of the College Station Police Department. * Excellent oral and written communication skills. * Excellent organizational skills. * Ability to make judgments based upon knowledge of department policies and procedures. DATES: Summer Semester (2026) HOURS: Flexible (generally 8 to 5, M - F) / Not to exceed 12 hours per week (1 Position)

Performs routine consultative services and technical assistance work. Work involves assisting with planning, developing, and implementing an agency program; and providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used in maintenance and construction activities. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents. C. Coordinates maintenance and construction work between staff and departments of the agency; and confers with staff on maintenance and construction program problems. D. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs. E. Assists in maintaining the security of assigned inmates. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Five years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Facilities maintenance experience preferred. 4. Experience in the supervision of employees or inmates preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Prepares and disseminates information concerning agency programs and services; assists in the development of administrative and technical assistance policies and procedures; and responds to inquiries regarding rules, regulations, policies, and procedures. B. Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; assists in compiling and entering data for charts, graphs, databases, summaries, and reports; and maintains filing and record keeping systems. C. Assists in planning meetings, conferences, and seminars; provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff; and reviews and routes mail. D. Provides technical assistance to others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Customer service, clerical, secretarial, administrative support, or technical program support experience preferred. 3. Criminal justice experience preferred. 4. Computer operations experience preferred. 5. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain accurate records, files, and reports. 10. Skill to plan work in order to meet established guidelines. 11. Skill in the electronic transmission of communications. 12. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of private facilities contracts and contract monitoring programs; coordinates work with agency departments; assists in the development of administrative and technical assistance policies and procedures; and reviews and seeks solutions to problems. B. Prepares and disseminates information concerning agency programs and operations; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding rules, regulations, policies, and procedures. C. Compiles and enters data, makes calculations, and prepares administrative and statistical reports; researches, composes, designs, and edits agency forms, manuals, and reports; and maintains filing, record keeping, and records management systems to include automated information systems. D. Assists in the preparation of presentations for administrative and executive meetings; schedules and coordinates appointments, interviews, and conferences; and provides liaison with other agencies and organizations. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training * Graduation from an accredited senior high school or equivalent or GED. * One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. * One year full-time, wage earning experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. B. Knowledge and Skills * Knowledge of office practices and procedures. * Knowledge of business terminology, spelling, punctuation, and grammar. * Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. * Skill to communicate ideas and instructions clearly and concisely. * Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. * Skill in problem-solving techniques. * Skill to interpret and apply rules, regulations, policies, and procedures. * Skill in the electronic transmission of communications. * Skill in the use of computers and related equipment in a stand-alone or local area network environment. * Skill to review technical data and prepare technical reports. * Skill to prepare and maintain complex records and files in an automated system. * Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. * Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, paper shredder, paper cutter, telephone, dolly, and automobile