Executive Assistant jobs at Bodden Partners

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you're invited to apply for this role. **Job Description** At Fluor, a Fortune 500 company, we design and build the world's toughest projects. We provide professional and technical solutions to deliver safe, well-executed, capital-efficient engineering, procurement, and construction projects to clients globally. Fluor's HR department is seeking a Senior Executive Assistant located in Houston, Texas. As Senior Executive Assistant to Talent Acquisition, Mobility and Immigration teams, this position will work closely with executives, directors, and other team members, with minimum supervision. This role will: + Manage administrative, reporting, and coordination of items supporting Talent Acquisition and Mobility & Immigration + Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations + Perform administrative duties to include calendar management, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, etc. + Coordinate domestic and global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories + Schedule appointments, manage multiple calendars, and coordinate executives' interface with other company organizations, clients, and external groups across multiple time zones + Manage general office duties including mail distribution and phone coverage, specifically responding to Talent Acquisition related calls + Manage time and attendance, expense reports, invoices and ordering of supplies + Administrative on-boarding of new employees on the team + Create internal communications to support team appreciation and recognition (e.g., birthdays and anniversaries) + Other duties as assigned **Basic Job Requirements** + A combination of education and directly related experience equal to seven (7) years with 5+ years of experience in administrative support in a corporate environment + Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors + Job related technical knowledge necessary to complete the job + Ability to attend to detail and work in a time-conscious and time-effective manner + Knowledge of Microsoft to include Word, Excel, PowerPoint, and Outlook **Other Job Requirements** + Demonstrated ability to manage calendars and coordinate meetings across several time zones + Experience preparing detailed expense reports + Advanced PowerPoint skills and experience editing presentations + Experience scheduling meetings and events, liaising with catering, IT, and other departments + Exceptional attention to detail and organization + Ability to work at a quick pace + Experience with multiple platforms that support invoicing, reporting, and travel **Preferred Qualifications** + High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred + Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations + Experience with SAP/ESS for expense reports and invoice processing + Experience with Amex Global Business Travel + Strong interpersonal and communication skills, both oral and written + Strong leadership and decision-making skills We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law. Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses. Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role. Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening. To be Considered Candidates: Must be authorized to work in the country where the position is located. Salary Range: $62,500.00 - $103,500.00

Improving America's infrastructure isn't for the weak. It takes grit, determination, and hard work to execute high impact projects. Michels Corporation engages 8,000 people and 18,000 pieces of heavy equipment in our insatiable drive to be the best. Our work improves lives. Find out how a career as an Executive Assistant can change yours. As an Executive Assistant, you will be responsible for performing advanced clerical duties with a solid understanding of the company's operations and simultaneously assist the Executive Management team. This position will write, proofread and distribute/mail correspondence, reports, and letters as requested by executive management. This role will also prepare agendas, attend meetings, take and transcribe minutes. Critical for success are the abilities to shift activities among multiple priorities, meet critical deadlines, possess stringent organizational skills, and maintain a high level of professionalism and confidentiality. Why Michels? * We are consistently ranked among the top 10% of Engineering News-Record's Top 400 Contractors * Our steady, strategic growth revolves around a commitment to quality * We are family owned and operated * We invest an average of $5,000 per employee on training each year * We reward hard work and dedication with limitless opportunities * We believe it is everyone's responsibility to promote safety, regardless of job titles. * We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan. Why you? * You thrive in fast-paced environments under tight deadlines * You relish new challenges and evolving technology * You enjoy collaborating and communicating with your teammates * You like to know your efforts are noticed and appreciated * You are adaptable to varying expectations and requirements * You are organized and professional What it takes: * Associate's degree, 5+ years related experience and/or training, or equivalent combination * Proficient in Microsoft Office suite * High level of interpersonal skills to handle sensitive and confidential situations * Certified Administrative Professional (CAP) (desired) AA/EOE/M/W/Vet/Disability ***************************************************

We are seeking an Executive Assistant to provide comprehensive administrative support to senior leadership and help ensure seamless day-to-day operations. The ideal candidate is proactive, detail-oriented, and highly organized, with strong communication skills and a collaborative approach. This role will support executive efficiency by managing calendars, coordinating meetings, overseeing correspondence, and facilitating communication across teams, all while upholding the highest levels of professionalism and confidentiality. Salary + Additional Benefits: $90,000-$105,000 Medical, Dental, Vision Insurance FSA PTO 401 (k) with employer match Location: Houston, TX Type of Position: Direct Hire Responsibilities: Manage calendars, including scheduling meetings and appointments. Coordinate meeting logistics, prepare agendas, gather information, and support the creation of reports and presentations. Document meeting discussions and distribute notes. Draft, edit, and prepare letters, memos, reports, and other written materials. Support the flow of information to key stakeholders by ensuring communications are routed appropriately. Answer and direct incoming calls and messages. Handle incoming and outgoing correspondence, including drafting routine communications. Welcome visitors and respond to inquiries or direct them as needed. Coordinate food, refreshments, and meeting hospitality as required. Arrange travel, including itineraries, documentation, and related logistics. Process expense submissions and prepare expense reports. Maintain organized electronic filing systems and retrieve documents as needed. Coordinate with internal teams (e.g., IT, Facilities, HR) to ensure smooth operations. Assist with planning and coordinating internal events, meetings, and occasional external engagements. Support office operations and provide general administrative assistance. Perform additional administrative tasks as assigned. Requirements: Previous experience in an office setting supporting senior leaders (e.g., executives, VPs, or directors) Experience coordinating across multiple time zones is a plus Comfortable working with individuals from diverse backgrounds and cultures Strong proficiency in Microsoft Office, with the ability to quickly learn new systems and software Strong writing, editing, and research skills Familiarity with common office technology, tools, and applications Excellent organizational skills, including calendar and priority management Sound judgment and the ability to determine what information or communications require leadership attention Ability to handle sensitive information with discretion and confidentiality Strong verbal and written communication skills High attention to detail, including proofreading and accuracy Professional, friendly, and able to build strong working relationships both internally and externally Strong time management skills with the ability to multitask and prioritize effectively Comfortable working under pressure and meeting tight deadlines Adaptability to shifting priorities, ambiguity, and fast-changing needs Composure in challenging situations and resilience when facing setbacks Proactive problem-solving ability with strong decision-making skills Comfortable working independently with minimal supervision Self-motivated with a strong sense of initiative Positive, supportive, and solutions-oriented attitude Flexible mindset-open to handling a wide range of tasks Ability to support and balance the needs of multiple stakeholders Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application. #LI-DNI

We're seeking a highly organized Executive Assistant with strong personal bookkeeping experience. This role supports the Owners directly by keeping their schedules, priorities, and personal financial details organized and running smoothly. If you're detail-oriented, proactive, and great at managing many moving parts, we want to hear from you. Key Responsibilities: Provide day-to-day administrative support, including managing calendars, preparing documents, coordinating appointments, and handling confidential information. Manage personal bookkeeping tasks for the Owners, including paying bills, tracking expenses, organizing receipts, reconciling accounts, and keeping personal financial records up to date. Assist with budgeting, personal expense reports, and maintaining accurate financial files. Coordinate with personal vendors and service providers as needed. Help keep projects and personal tasks on track by following up on deadlines and ensuring items are completed on time. Organize and maintain electronic and physical files for personal, legal, and financial matters. Communicate proactively with internal staff and outside contacts to help resolve issues and keep information flowing. Support with miscellaneous personal tasks, errands, and day-to-day needs (such as grabbing coffee, making reservations, or handling small personal projects). Qualifications: Minimum 5 years of experience as an Executive Assistant, Personal Assistant, Bookkeeper, or similar role. Experience managing personal bookkeeping, bill pay, and expense tracking for an individual or household. Strong organizational skills and the ability to handle multiple priorities with accuracy. Excellent communication and interpersonal skills. High level of discretion and professionalism when handling sensitive information. Proficient with Microsoft Office, accounting or budgeting tools, and cloud-based filing systems.

(Full-time, Remote) WHO WE ARE At Builders, we believe the real divide isn't left versus right-it's between solving problems and fueling division. We're a cross-partisan non-profit initiative working to move beyond “us vs. them” thinking and solve problems together. We help people develop the mindset, skills, and relationships necessary to become Builders-citizens equipped to create genuine, lasting solutions that reflect the will of the broad majority. Working across media, civics, and education, our goal is clear: leadership that's accountable to the people, and a country where problem-solving-not extreme partisanship-leads the way. WHAT YOU'LL DO As Executive Assistant (EA) to the Executive Director (ED) at Builders, you will play a pivotal role in supporting the administrative, operational, and cultural functions of the organization. You will provide administrative support to the ED to ensure she is fully equipped for success in her daily engagements. As a seasoned EA, you will be responsible for creating and consistently executing organizational standard operating procedures, coordinating cross-functional initiatives, and managing internal communications on behalf of the ED. You will also play a key role in fostering a positive, inclusive workplace culture by championing company values and supporting the organization of team activities. KEY RESPONSIBILITIES Administrative & Operational Support · Provide calendar management and scheduling support for internal and external meetings. · Support with booking travel, which includes but is not limited to flights, ground transportation, and hotels. · Support with registration and logistics for conferences and events. · Act as a point of contact among senior leadership, team members, clients, and other external partners. · Prep ED for meetings with research, dossiers and in-the-news information about attendees, organizations, and need-to-know context from the Builders networking database (CRM). · Participate in meetings and coordinate and execute follow up to ensure that each meeting is productive and professional. · Manage all contacts for ED and develop workflows in CRM. · Innovate and take initiative on relationship building, stewardship, and thoughtful outreach to partners, MPs, donors, and friends of Builders (correspondence, gifts, timely calls). · Provide ad hoc executive support, including creating DocuSigns, editing documents with notes or feedback, adding contacts from networking or vendor engagement to the CRM, staying in touch about calendar changes or updates, printing materials, and organizing files. · Identify opportunities for process improvements and implement solutions to enhance team efficiency. Culture & Engagement · Plan and execute virtual and in-person team events to ensure the ED stays engaged in a personal way across the organization. · Support the ED with visiting team members in their home states during travel and organizing for team members to attend events and conferences with the ED. · Ensure the ED has branded collateral to represent the organization at events. · Help the team feel informed, appreciated and connected by managing internal communications, organizing birthday wishes from the ED, finding ways to support during good times and hard times, and promoting team engagement. Requirements QUALIFICATIONS Education & Experience 5+ years of Executive Assistant experience (required) Bachelor's degree (preferred) Skills & Competencies Detail-oriented with a proactive mindset, consistently driving process optimization, championing system adoption, and fostering operational excellence through rigorous attention to organizational hygiene. Exceptional organizational and time-management skills with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, including professional email and document drafting. High level of discretion and confidentiality in handling sensitive information. Demonstrated ability to work both independently and collaboratively in a fast-paced environment while navigating shifting priorities. Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint). Familiarity with virtual collaboration and project management tools like Google Workspace, Slack, CRM Systems, and Asana preferred. Interest in nonprofit, philanthropic, or mission-driven organizations is highly valued. Benefits WHAT BUILDERS OFFERS Competitive Annual Compensation ($100,000-$110,000) Insurance: Excellent health, dental & vision insurance with company coverage options of 100%. Paid Time Off: 25 Days (5 sick, 20 personal). Retirement: 401K with company match. Flexibility: Hybrid work opportunity Charitable Gift Matching Program: Support for causes you care about. Impact: An opportunity to make an impact through your day-to-day work. EEO At Builders, we are committed to an inclusive workplace where diversity in all its forms is championed. Builders is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability status, gender identity, or veteran status. We also consider qualified applicants with criminal histories, consistent with legal requirements. For applicants with disabilities, our recruiting team will actively work with you to accommodate any needs in order for you to be able to interview at your best. We will keep any medical information you provide confidential and separate from the rest of your application.

We are seeking a precision-driven, impact-focused Executive Assistant to support the CEO in managing daily operations, high-stakes scheduling, and strategic initiatives. In this critical role, you will be the gatekeeper and force-multiplier for the CEO, ensuring every detail is handled with accuracy, every deadline is met, and every commitment is executed flawlessly. You'll thrive here if you are organized to your core, work best in a structured yet high-speed environment, and take pride in delivering results under pressure. This role demands a high degree of independence, factual decision-making, and the ability to anticipate needs before they arise. About DaBella DaBella is one of the fastest-growing home improvement companies in the nation, powered by our core values - We Lead, We Care, We Grow. By joining DaBella, you'll play a direct role in amplifying the impact of our CEO while helping drive a company that's transforming the industry. Compensation: $80k-90k Salary Key Responsibilities Masterfully manage the CEO's calendar, scheduling, and prioritization to ensure optimal productivity. Arrange and oversee complex domestic and international travel with precision and efficiency. Prepare high-quality reports, presentations, and correspondence that are accurate and compelling. Coordinate and execute executive meetings - from agenda creation to follow-up on action items. Serve as a trusted liaison between the CEO and key internal/external stakeholders. Manage confidential and sensitive information with the highest level of discretion. Oversee administrative processes such as expense reporting, invoicing, and vendor management. Drive progress on special projects, research, and high-priority initiatives with minimal oversight. Qualifications 3-5 years of Executive Assistant experience, preferably supporting C-suite executives. Proven mastery of Microsoft Office and Google Workspace. Impeccable organizational skills and an ability to thrive in fast-paced, deadline-driven settings. Excellent communication skills - clear, concise, and direct. Strong judgment, discretion, and independence in decision-making. Willingness to travel up to 50%. Benefits & Perks Medical, Dental, and Vision Insurance Health Savings Account (HSA) & Life Insurance Short- and Long-Term Disability Insurance 401k Plan Gym Membership Subscription & Employee Assistance Program (EAP) Leadership development opportunities, including access to books, courses, and conferences Volunteer Paid Time Off (VPTO) Time Off 80 hours of Paid Time Off annually with incremental increases 6 paid holidays starting from day one If you thrive in a fast-paced environment and excel at supporting executive leadership, we'd love to hear from you. Apply today to make a lasting impact. Learn more about DaBella at ************** #INDCORPORATE

An Amazing Career Opportunity for a Lead Executive Assistant!! The Lead Executive Assistant is a trusted partner to our CEO and CFO, serving as the primary point of contact for internal and external matters while driving consistency and efficiency across the global executive support team. This highly visible role requires a proactive, resourceful, and detail-oriented professional with exceptional judgment, communication, and organizational skills. Leading through influence, the Lead EA balances multiple priorities with discretion, supports complex projects from conception to completion, and champions process improvements that enhance organizational effectiveness-all while embodying a positive, customer-focused, and solutions-driven mindset. Who are we? HID powers the trusted identities of the world's people, places, and things, allowing people to transact safely, work productively and travel freely. We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: ***************** and **************************** As our Lead Executive Assistant, you'll support HID's success by: * Providing administrative, travel, calendar, and team support to CEO and CFO. * Providing support of liaison, communication, and team meetings, to the CEO and CFO team members. * Liaising with Executive Assistants from ASSA ABLOY group for event planning and scheduling. * Building and maintaining the yearly executive calendar. * Planning and coordinating major offsite meetings, events and Executive travel. * Arranging domestic and international travel schedule and reservations; Preparing expense reports and ensure submission in a timely fashion * Reviewing and answering email and inquiries and determining if executive action is required * Taking a leadership role with staff meeting agendas and driving focus and action items follow up. * Managing assigned projects effectively from initiation to completion. * Promoting collaboration and maintaining a strong understanding of HID strategy and senior leadership team (SLT) objectives. * Collaborating with the global executive support team by sharing information, leading monthly best-practice training, and fostering a culture of continuous improvement. * Maintaining governance and avenues for information sharing and processing improvements across the global executive support team. Your Experience and Background include: * Bachelors degree in business administration or similar field * 8+ years experience supporting leadership or executive teams * 5+ years experience supporting CEO and CFO required * Experience working across multiple time zones in a matrixed, global organization * Advanced skills with O365 collaborative tools (Outlook, Teams, OneNote, SharePoint, etc.) * Experience with travel & expense software (ex: Concur) * Solution oriented with the ability to distill the big picture into actionable items. * Tolerance for ambiguity * Be accountable for results and transparent around deadlines and deliverables * Excellent time management skills and ability to multi-task and prioritize work * Communication with all levels of the organization * Maintain confidentiality around sensitive information * Motivation and willingness to learn * Demonstrated proactive approaches to problem-solving with strong decision-making capabilities * Advanced emotional intelligence in areas of confidentiality, responsibility, and accepting feedback * Strong understanding of office productivity and communications technology to complete more work faster and with consistent quality * Strong team player who thrives in working both cross functionally and globally * Very strong interpersonal skills and the ability to build relationships across multiple global stakeholders * Highly resourceful team-player, with the ability to also be extremely effective independently * Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response * Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment * Forward looking thinker, who actively seeks opportunities and proposes solutions What we can offer you: * Competitive salary and rewards package * Competitive benefits and annual leave offering, allowing for work-life balance * A vibrant, welcoming & inclusive culture * Extensive career development opportunities and resources to maximize your potential * To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds Why apply? * Empowerment: You'll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don't need to check all the boxes. If you have most of the skills and experience, we want you to apply. * Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers. * Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted. HID does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. We are not responsible for any fees related to unsolicited resumes. HID is committed to building a diverse, equitable, and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, experiences, and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact accommodations-ext@hidglobal.com. We make it easier for people to get where they want to go! On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions, in more than 100 countries. We help you create a verified, trusted identity that can get you where you need to go - without having to think about it. When you join our HID team, you'll also be part of the ASSA ABLOY Group, the global leader in access solutions. You'll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions - supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it's important to us to have diverse, inclusive teams, and we value different perspectives and experiences. #LI-HIDGlobal Austin, TX, US, 78753 Administration, Facilities & Secretarial Travel Required: 11%-30% Mid-senior level 30-Jan-2026 Nearest Major Market: Austin

An Amazing Career Opportunity for a Lead Executive Assistant!! The Lead Executive Assistant is a trusted partner to our CEO and CFO, serving as the primary point of contact for internal and external matters while driving consistency and efficiency across the global executive support team. This highly visible role requires a proactive, resourceful, and detail-oriented professional with exceptional judgment, communication, and organizational skills. Leading through influence, the Lead EA balances multiple priorities with discretion, supports complex projects from conception to completion, and champions process improvements that enhance organizational effectiveness-all while embodying a positive, customer-focused, and solutions-driven mindset. Who are we? HID powers the trusted identities of the world's people, places, and things, allowing people to transact safely, work productively and travel freely. We are a high-tech software company headquartered in Austin, TX, with over 4,500 worldwide employees. Check us out here: ***************** and **************************** As our Lead Executive Assistant, you'll support HID's success by: Providing administrative, travel, calendar, and team support to CEO and CFO. Providing support of liaison, communication, and team meetings, to the CEO and CFO team members. Liaising with Executive Assistants from ASSA ABLOY group for event planning and scheduling. Building and maintaining the yearly executive calendar. Planning and coordinating major offsite meetings, events and Executive travel. Arranging domestic and international travel schedule and reservations; Preparing expense reports and ensure submission in a timely fashion Reviewing and answering email and inquiries and determining if executive action is required Taking a leadership role with staff meeting agendas and driving focus and action items follow up. Managing assigned projects effectively from initiation to completion. Promoting collaboration and maintaining a strong understanding of HID strategy and senior leadership team (SLT) objectives. Collaborating with the global executive support team by sharing information, leading monthly best-practice training, and fostering a culture of continuous improvement. Maintaining governance and avenues for information sharing and processing improvements across the global executive support team. Your Experience and Background include: Bachelors degree in business administration or similar field 8+ years experience supporting leadership or executive teams 5+ years experience supporting CEO and CFO required Experience working across multiple time zones in a matrixed, global organization Advanced skills with O365 collaborative tools (Outlook, Teams, OneNote, SharePoint, etc.) Experience with travel & expense software (ex: Concur) Solution oriented with the ability to distill the big picture into actionable items. Tolerance for ambiguity Be accountable for results and transparent around deadlines and deliverables Excellent time management skills and ability to multi-task and prioritize work Communication with all levels of the organization Maintain confidentiality around sensitive information Motivation and willingness to learn Demonstrated proactive approaches to problem-solving with strong decision-making capabilities Advanced emotional intelligence in areas of confidentiality, responsibility, and accepting feedback Strong understanding of office productivity and communications technology to complete more work faster and with consistent quality Strong team player who thrives in working both cross functionally and globally Very strong interpersonal skills and the ability to build relationships across multiple global stakeholders Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment Forward looking thinker, who actively seeks opportunities and proposes solutions What we can offer you: Competitive salary and rewards package Competitive benefits and annual leave offering, allowing for work-life balance A vibrant, welcoming & inclusive culture Extensive career development opportunities and resources to maximize your potential To be a part of a global organization that is pioneering the hardware, software and services that allow people to confidently navigate the physical and digital worlds Why apply? Empowerment: You'll work as part of a global team in a flexible work environment, learning and enhancing your expertise. We welcome an opportunity to meet you and learn about your unique talents, skills, and experiences. You don't need to check all the boxes. If you have most of the skills and experience, we want you to apply. Innovation: You embrace challenges and want to drive change. We are open to ideas, including flexible work arrangements, job sharing or part-time job seekers. Integrity: You are results-orientated, reliable, and straightforward and value being treated accordingly. We want all our employees to be themselves, to feel appreciated and accepted. HID does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. We are not responsible for any fees related to unsolicited resumes. HID is committed to building a diverse, equitable, and inclusive workforce that reflects the global communities we serve. As an equal opportunity employer, we welcome applications from individuals of all backgrounds, experiences, and perspectives. We evaluate applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, or any other legally protected characteristic. Our goal is to create a workplace that empowers everyone to thrive and be their authentic selves, fostering an environment of mutual respect and inclusivity. If you have a disability and require assistance or accommodation to participate in the application process or to perform essential job functions, please contact accommodations-ext@hidglobal.com. We make it easier for people to get where they want to go! On an average day, think of how many times you tap, twist, tag, push or swipe to get access, find information, connect with others or track something. HID technology is behind billions of interactions, in more than 100 countries. We help you create a verified, trusted identity that can get you where you need to go - without having to think about it. When you join our HID team, you'll also be part of the ASSA ABLOY Group, the global leader in access solutions. You'll have 63,000 colleagues in more than 70 different countries. We empower our people to build their career around their aspirations and our ambitions - supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally. As we welcome new people on board, it's important to us to have diverse, inclusive teams, and we value different perspectives and experiences. #LI-HIDGlobal

As an Executive Assistant, you'll be responsible for providing a broad range of administrative support to the region president and other senior leaders. Performs office work directly related to managing office operations, calendar management, planning and coordinating corporate meetings including luncheons and special events, complete with agenda and itinerary preparations, managing projects, and providing general assistance in a fast-paced environment. This individual contributor role is a highly sought out and visible internal regional resource. Your Responsibilities: * Responsible for providing general support to region president, SVP of Accounting, HR VP, and other members of the executive team as needed, and or for special projects. * Serves as the office liaison with the building and facilitates office maintenance needs. * Prepares expense reports, reconciles PCard and FedEx reporting, including allocations and community billbacks. * Submit and approve corporate vendor invoices in AVID and ADP work flows as needed. * Manages new client contract execution, distribution of, and maintenance of electronic and hard copies. * Responsible for sending out various communications on behalf of leadership. * Source, plan, coordination, and execution of all executive meetings held in the office, as well as group activities held in other venues, transportation, and hotel coordination: * Set up conference rooms, order and prepare meals including food set/clean up. * Create name tags, table tent cards, print materials. * Purchase and set up snacks and drinks in the meeting room. * Parter with VP of HR on various projects and initiatives, including all regional recognition programs. Includes ordering and distribution of awards, calendar invitations, power point decks, etc. * Order flowers, gift cards and other gifts for employees as requested by executives. * Handles requests for The Addison conference room bookings. * Assist leadership with hotel, flight and car reservations as needed. * Receive and distribute incoming faxes for Dallas and Fort Worth offices. * Manage and approve reservation requests for Dallas office conference rooms. * Proofread correspondence for accuracy of general grammar, spelling, etc. * General administrative tasks include email, answering phones, faxing, mailing, filing, and scanning/photocopying. * Ensure that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Preferably, serves as office notary related to community management documents, including but not limited to management certificates, bankruptcies, and foreclosures. * Practice and adhere to FirstService Residential Global Service Standards and Company Values; demonstrate culture and brand ambassadorship. * Conduct business at all times with the highest standards of personal, professional, and ethical conduct. * Follow all policies, safety precautions, and Standard Operating Procedures as outlined and instructed by Management. * Perform any range of special projects, tasks and other related duties as assigned. Skills and Qualifications: To perform this job successfully, an individual must be extremely detail-oriented and organized, able to multitask and manage upwards, ability to exhibit discretion in all matters confidential and otherwise, ability to work well with all levels within the company, handle multiple deadline-driven projects with ease while under pressure, and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. * 3+ years of experience supporting senior leadership, including prior general office and administrative support and responsibilities. * High School Diploma required; bachelor-s degree preferred or equivalent experience. * Working independently, critical thinking, problem solving, judgement and decision-making abilities are necessary. * Ability to maintain the highest degree of confidentiality. * Demonstrated ability towards attention to detail, successful multi-taking, pursuit of accuracy and compliance. * Ability to influence and hold key stakeholders accountable for deadlines. * Ability to communicate ideas, policies, practices clearly and concisely, both orally and in writing. * Ability to exercise judgement and discretion in establishing and maintaining effective working relationships. * Strong analytical and problem-solving skills and a high degree of initiative and creativity. * Must be able to work effectively and efficiently under pressure and maintain composure when facing deadlines and associated seasonal workload demands. * Must be able to work independently and prioritize time effectively. * Collaborative decision-making, relationship building and problem-solving skills. * Strong working knowledge and demonstration of customer service principles and practices. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. * Intermediate to advanced knowledge of Microsoft Applications, particularly Word, Outlook, Excel, and Power Point; ADP Vantage a plus. * English proficiency required. What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $30 - $32 / hour Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-SC1 #I-CO1

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT. Executive Assistant to the CEO Job Description: HITT Contracting is seeking a highly organized and proactive Executive Assistant (EA) to support our Chief Executive Officer (CEO), Kim Roy. This is a fast-paced, high-visibility role requiring exceptional judgment and a strong service mindset. HITT was recently ranked #10 on ENR's Top 400 General Contractors list, reflecting our national scale, strong reputation, and leadership across the construction industry. Kim has built her career at HITT, advancing through operations, preconstruction, strategy, and executive leadership, and was recently named CEO of the Year by the Washington Business Journal. As HITT continues to grow and prepares to transition into a new state-of-the-art headquarters in West Falls Church in early 2027-a major current priority for Kim-the CEO's office plays a vital role in supporting this next phase and representing the company's vision for the future. The EA serves as a trusted partner who keeps the CEO prepared, informed, and focused by managing the essential details that enable high-level leadership. This includes expertly coordinating the CEO's complex and evolving calendar, preparing high-quality materials for internal and external engagements, managing travel logistics, and supporting the daily operations of the executive team. Beyond administrative excellence, the EA helps create a warm, thoughtful, and memorable experience for all who engage with the CEO-including clients, subcontractors, industry partners, and HITT team members. This requires impeccable attention to detail, a refined sense of taste and design, and a strong appreciation for HITT's brand, reputation, and relationship-driven culture. Thoughtful touches, meaningful acknowledgments, and a hospitality-minded approach ensure every interaction with the CEO reflects HITT's values of quality, integrity, humility, and lasting relationships. The ideal candidate is polished, adaptable, and highly service-oriented, with exceptional judgment, strong communication skills, and pride in representing both the CEO and the HITT brand. This role requires someone who is consistently one step ahead, thrives in a fast-paced environment, and finds fulfillment in supporting an executive whose work touches every part of the business. This position reports directly to the CEO and requires on-site presence in Falls Church, VA. Responsibilities Executive Administrative Support * Manage the CEO's complex and shifting calendar to ensure alignment with business priorities and leadership needs. * Serve as the primary point of contact for scheduling requests and coordination on behalf of the CEO. * Support consistency and standards across the full executive office (e.g., meeting request protocols, pre-read requirements, and communication workflows). * Partner closely with the Executive Assistant supporting HITT's Co-Presidents to ensure coordinated scheduling, aligned priorities, and seamless communication across executive leadership. * Anticipate preparation needs and assemble briefing materials, agendas, pre-reads, and talking points so the CEO is always well-prepared. * Track commitments, deadlines, and follow-up items, ensuring timely action and clear communication with stakeholders. * Exercise excellent judgment and handle all confidential information with the utmost discretion. Communication & CEO Readiness * Draft, edit, and prepare emails, talking points, meeting summaries, and internal communications that reflect the CEO's voice and tone. * Manage the flow of information to and from the CEO's office to support effective decision-making and leadership alignment. * Prepare polished presentations and materials for internal meetings, client engagements, and external events. * Ensure timely distribution of agendas, pre-read materials, and follow-up communications. Hospitality & Brand Stewardship * Create a warm, professional, and memorable experience for clients, partners, subcontractors, and team members engaging with the CEO. * Prepare meeting spaces and materials with exceptional attention to detail and a refined sense of taste, design, and hospitality. * Coordinate thoughtful touches such as curated gifts, handwritten notes, and meaningful acknowledgments tied to birthdays, anniversaries, promotions, and personal milestones. * Maintain systems for tracking important dates and personal details so stakeholders feel remembered and valued. * Incorporate personal anecdotes, preferences, and past interactions to create thoughtful, personalized experiences. * Suggest improvements to elevate the overall quality, consistency, and hospitality of interactions with the CEO. * Represent the CEO's office with warmth, professionalism, humility, and deep pride in the HITT brand. Meeting & Event Coordination * Coordinate logistics for leadership meetings, enterprise gatherings, on-site/off-site sessions, and CEO-led events. * Oversee all meeting readiness including room setup, technology, catering, guest preparation, and supporting materials. * Capture key notes and action items when needed and ensure clear ownership and follow-through. * Support logistics and preparation for the CEO's participation in conferences, ceremonies, community engagements, and industry events. Operational Workflow, Travel & Administrative Processes * Ensure the CEO's day runs smoothly by anticipating personal logistics such as meals, transportation, and essential needs that support her focus and well-being. * Coordinate all aspects of travel for the CEO, including transportation, accommodations, itineraries, and preparation materials. * Prepare and submit accurate, timely expense reports; process invoices; and support budget-related administrative tasks. * Maintain organized administrative systems, digital files, tracking tools, and recurring schedules. * Collaborate closely with administrative colleagues and team leaders across HITT to support seamless communication and aligned workflows. Qualifications Required * 5-10 years of experience supporting C-suite executives or senior leaders in a fast-paced, high-performing environment. * Experience supporting executives in a large or multi-location organization. * Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel. * Exceptional organization, time management, and attention to detail. * Outstanding written and verbal communication skills with the ability to tailor tone to executive standards. * Demonstrated discretion and sound judgment in handling confidential information. * Experience managing complex calendars, travel logistics, and high-volume workflows. * Ability to remain calm, resourceful, and efficient under pressure. Preferred * Bachelor's degree or equivalent professional experience. * Familiarity with construction, real estate, or the built environment. * Comfort working with a variety of leadership styles and shifting priorities * Hokie fan, Hokie-adjacent, or simply Hokie-appreciative-all are welcome. Personal Attributes * Proactive, service-oriented, and consistently one step ahead. * Dependable and adaptable, with the ability to pivot quickly. * High emotional intelligence and strong interpersonal skills. * Professional presence, humility, integrity, and a sense of humor. * Genuine enthusiasm for contributing to a high-performing leadership team. HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job-related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug-free workplace, consistent with applicable local, state, and federal laws.

Full-time Description This role will provide executive administrative support to the Houston-based Sr. Vice Presidents (SVP). This position will perform a wide array of highly complex and confidential administrative tasks for the Sr. Vice Presidents and their respective divisions and/or delegates. The SVP Executive Assistant will report to the Sr. Executive Assistant. This is a full-time exempt, in-person position. Duties and Responsibilities The duties and responsibilities of the SVP Executive Assistant include, but are not limited to, the following: Managing the day-to-day operations of each SVP's office to include confirming daily appointments, intercepting conflicts, and prioritizing emergencies Proofreading, researching, verifying and routing correspondence for review, signature and/or execution Managing multiple calendars accurately, efficiently and frequently, to keep the SVP on schedule Monitoring voicemail on behalf of the SVP Coordinating and scheduling meetings on behalf of the SVP, including material preparation, venue selection, availability, rescheduling, etc. Managing professional organization/committee memberships Assisting in the planning and execution of various projects and activities for the SVP and division Managing business development activities, client entertainment, committee/organization involvement, etc. Assisting in tracking the progress of all projects by meeting regularly with the SVP, obtaining and researching updates, circulating required documentation and managing the project data via Salesforce Acting as liaison between the SVP and direct reports, as well upper management (CEO/President/CFO), as needed Coordinating and organizing travel, as well as processing monthly expense reports Managing candidate interviews, visitors and guests Providing personal support, as needed Skills and Qualifications Ability to clearly understand the organization's objectives and proactively anticipate opportunities to assist team members in meeting these objectives High attention to detail with strong organization and problem-solving skills Ability to handle confidential information in a professional manner Excellent time-management skills Excellent verbal and non-verbal communication skills Ability to be strategic, efficient, proactive, flexible and responsive, as needed Must be able to demonstrate professionalism in all aspects when communicating on behalf of the SVP with clients, customers, the executive team and/or staff Excellent interpersonal skills with the ability to work well with employees across all levels of the organization Must be proficient in Microsoft Office Suite to include Outlook, Word and Excel; Working knowledge of Salesforce and Concur are preferred, but not required Ability to work independently, with minimal supervision Ability to show initiative, make sound judgement calls and anticipate the needs of the SVP Ability to effectively manage multiple projects/priorities simultaneously, while keeping track of expected deadlines Ability to provide effective support to multiple people, each with different personalities Minimum of 7-10 years recent experience as a senior administrative assistant, supporting multiple executives; Some exposure to the construction industry is highly desirable Requirements Education Requirements High school diploma or equivalent; Some college preferred Supervisory Responsibility None. This position will not have any direct reports Work Environment This position operates in a professional office environment and will use standard executive office equipment such as computers, phones, copiers, printers, scanners, as well as postage and beverage machines. Physical Demands The physical demands described here are representative of those that must be met to successfully perform the essential functions of the job. While performing the duties of this job, the employee is regularly required to sit, use their fingers to type, talk and hear. The employee is frequently required to stand, walk, use their hands and reach. The employee must frequently lift and/or move up to 10 pounds. Vision abilities required include close vision, distance vision, color vision, peripheral vision, and depth perception and the ability to focus. Other duties This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with and/or without notice. Arch-Con is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status

HJ Staffing is seeking a highly professional and proactive Executive Assistant II to provide comprehensive administrative support to senior executive leadership. This is more than a secretarial role; you will serve as a critical liaison between Executives, Medical Staff, Board Members, and major donors. You will handle sensitive, high-level situations with independent judgment and discretion, ensuring the executive office runs with seamless efficiency. What You Will Do Strategic Calendar Management: Maintain complex executive calendars; independently establish appointment priorities, manage reschedules, and resolve scheduling conflicts. Board & Committee Support: Plan, coordinate, and attend board-level meetings. Prepare agendas, transcribe minutes, and ensure all follow-up actions align with Hospital Bylaws and JCAHO standards. Liaison & Communication: Act as the first point of contact for the executive office. Tactfully determine the urgency of business, answer inquiries, and resolve conflicts independently where possible. Travel & Logistics: Organize complex travel arrangements for individuals or groups, including flights, lodging, and event catering/AV equipment. Correspondence & Projects: Review incoming mail, summarize content, and compose professional correspondence. Initiate and maintain complex electronic and paper filing systems. Leadership & Supervision: Supervise clerical support staff as needed and provide training to peers on equipment and workplace standards. Patient-Centered Support: Adapt administrative workflows to meet the unique psychosocial and cultural needs of the patient populations served by the department. What You Will Bring Education: High School Diploma or equivalent (Required). Proof of education must be submitted with the application. Experience: 3+ years of dedicated experience in office and calendar management (Required). Industry Knowledge: Prior experience in healthcare work processes or a supported clinical environment (Preferred). Certifications: CAP (Certified Administrative Professional) or PACE (Professional Administrative Certification of Excellence) is highly preferred. Skills: Expert-level proficiency in Microsoft Office; exceptional organizational, writing, and interpersonal skills. You Will Be Successful If: You possess exceptional clinical and business tact, knowing when to resolve a conflict yourself and when to escalate it to the executive. You are highly organized and can prioritize your own time according to shifting workload demands. You thrive in an onsite environment, representing the organization with professionalism and a "team-first" attitude. You have an unwavering commitment to compliance and maintaining the highest levels of confidentiality (HIPAA). Important Details Location: This position is 100% onsite in Irving, TX. Requirement: Proof of High School Diploma (or higher) is mandatory for candidate submission.

Title of Job Executive Assistant & Special Projects Coordinator Status Exempt Reports To Vice President of Operations TX 100 On Site of The Executive Assistant & Special Projects Coordinator provides high level administrative support to the Vice President of Operations and manages special projects that drive operational efficiency and strategic initiatives This role requires exceptional organizational skills decision making advanced proficiency in Microsoft Office applications and the ability to work independently while handling multiple priorities in a fast paced environment Job ResponsibilitiesEssential Functions Provide comprehensive executive support including calendar management meeting coordination and preparation of presentations and reports Assist in planning tracking and executing special projects from concept to completion ensuring deadlines and objectives are met Develop and maintain dashboards reports and documentation for project progress and performance metrics Coordinate with internal teams and external stakeholders to ensure smooth execution of initiatives Prepare and edit documents presentations and training materials with accuracy and professionalism Handle confidential information with discretion and maintain a high level of professionalism in all interactions Anticipate needs identify opportunities for process improvements and proactively recommend solutions Perform data analysis and financial analysis to support decision making and project evaluations Preparing materials for legal board or strategic meetings Other duties as assigned Required Knowledge Skills and Abilities To perform this job successfully an individual must be able to excel at each duty outlined above and have the following knowledge skills ability and background These requirements are representative but not all inclusive of the knowledge skill and ability required to perform this job Advanced proficiency in Microsoft Excel PowerPoint Outlook and related applications Strong organizational and time management skills with attention to detail Excellent written and verbal communication skills Ability to work independently prioritize tasks and meet deadlines under pressure Self starter forward thinker goal oriented and driven to achieve results Ability to maintain confidentiality and exercise sound judgment Strong analytical skills for data and financial analysis Minimum Qualifications 18 years of age or older Must be able to pass a drug test Must be able to pass a background check Preferred Qualifications Experience supporting executives in a fast paced environment Project management background with ability to lead and coordinate initiatives Experience in data analysis and financial reporting Physical Demands These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job While performing the responsibilities of the job the employee may be required to While performing the duties of this job the employee is regularly required to sit talk and hear The employee must occasionally lift andor move up to 25 pounds The employee is required to use hands to type handle or feel objects tools and computer controls Specific vision abilities required by this job include close vision and distance vision This is a list of the major responsibilities duties and physical demands required of this position and may not be all inclusive Nothing in this job description restricts the Companys right to assign or reassign duties and responsibilities to this job at any time

Job DescriptionDescription: Quick Roofing is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO, COO, and CFO. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have prior experience as an Executive Assistant and strong proficiency in Microsoft Office Suite. Why Join Quick Roofing At Quick Roofing, we value our employees and foster a collaborative, growth-oriented environment. Joining our team means being part of a company that prioritizes integrity, innovation, and customer satisfaction. Key Responsibilities Calendar Management: · Maintain and coordinate calendars for the CEO, COO, and CFO. · Schedule and confirm meetings, ensuring efficient time management. Communication & Coordination: · Answer and screen phone calls professionally. · Act as a liaison between executives and internal/external stakeholders. · Draft and proofread correspondence, presentations, and reports. Meeting Support: · Prepare agendas and materials for meetings. · Attend meetings as needed and summarize key discussion points and action items. Travel Management: · Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. Information Management: · Organize and maintain confidential files and records. · Summarize information from various sources for executive review. Additional Responsibilities: · Manage expense reports and reimbursements. · Coordinate company events or executive offsites. · Track and follow up on action items from meetings. · Prepare and distribute internal communications on behalf of executives. · Assist with special projects as assigned. · Maintain office supplies and vendor relationships for executive needs. Compensation and Benefits Competitive salary commensurate with experience. Benefits include health insurance, retirement plans, paid time off, and other perks. Schedule: Monday-Friday, 8:00 AM - 5:00 PM Requirements: Required Qualifications · Proven experience as an Executive Assistant supporting senior leadership. · Strong proficiency in Microsoft Word, Excel, PowerPoint, and Teams. · Excellent written and verbal communication skills. · Ability to handle sensitive information with discretion. · Strong organizational and time-management skills. Preferred Attributes · Proactive and resourceful problem-solver. · Ability to work independently and prioritize tasks effectively. · Professional demeanor and strong interpersonal skills.

Full-time Description Quick Roofing is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO, COO, and CFO. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have prior experience as an Executive Assistant and strong proficiency in Microsoft Office Suite. Why Join Quick Roofing At Quick Roofing, we value our employees and foster a collaborative, growth-oriented environment. Joining our team means being part of a company that prioritizes integrity, innovation, and customer satisfaction. Key Responsibilities Calendar Management: · Maintain and coordinate calendars for the CEO, COO, and CFO. · Schedule and confirm meetings, ensuring efficient time management. Communication & Coordination: · Answer and screen phone calls professionally. · Act as a liaison between executives and internal/external stakeholders. · Draft and proofread correspondence, presentations, and reports. Meeting Support: · Prepare agendas and materials for meetings. · Attend meetings as needed and summarize key discussion points and action items. Travel Management: · Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. Information Management: · Organize and maintain confidential files and records. · Summarize information from various sources for executive review. Additional Responsibilities: · Manage expense reports and reimbursements. · Coordinate company events or executive offsites. · Track and follow up on action items from meetings. · Prepare and distribute internal communications on behalf of executives. · Assist with special projects as assigned. · Maintain office supplies and vendor relationships for executive needs. Compensation and Benefits Competitive salary commensurate with experience. Benefits include health insurance, retirement plans, paid time off, and other perks. Schedule: Monday-Friday, 8:00 AM - 5:00 PM Requirements Required Qualifications · Proven experience as an Executive Assistant supporting senior leadership. · Strong proficiency in Microsoft Word, Excel, PowerPoint, and Teams. · Excellent written and verbal communication skills. · Ability to handle sensitive information with discretion. · Strong organizational and time-management skills. Preferred Attributes · Proactive and resourceful problem-solver. · Ability to work independently and prioritize tasks effectively. · Professional demeanor and strong interpersonal skills.

This position provides a wide variety of administrative and support services to the property management team. Performs office work directly related to property management and the general business operations of the Association. Your Responsibilities: * Provides administrative support to the property management team. * Ability to work flexible hours to include weekends. * Ensures that the telephone is answered properly, promptly and messages are handled courteously, accurately and in a timely manner. * Prepares welcome letter packages for mail out, preparation of community email updates, newsletters and etc. * Maintains, updates and coordinates home owner information in computer database on a daily basis. * Collects mail on a daily basis. * Prepares move-in packages for new move-ins on a weekly basis. Audits move in reports on a monthly basis for unreported move- ins. * Maintains inventory of common areas keys, amenity access cards for residents and re-order as needed following established procedures. * Distributes amenity cards and guest passes as needed. * Handles reservations of amenity centers. Ensure all reservations have keys to access clubhouses for their events. * Audits and eliminates duplicates and incorrect addresses in Connect. * Help to maintain the data of the amenity system access controllers. * Assists with community events as needed. * Demonstrates FirstService Residential-s values of Loyalty, Integrity, Respect, Fun, Teamwork, Work Ethic and a Positive Attitude. * Follows safety procedures and maintains a safe work environment. * Performs other job-related duties as directed. Skills - Qualifications: Education/Training: High School Degree or equivalency required. Associates Degree in Business Administration or related field would be a plus. Experience/Knowledge/Abilities: Must have a friendly personality; possess good basic computer and customer service skills. One (1) to Two (2) years of customer service experience and a strong commitment to customer service principles and practices. A self-starter with excellent telephone skills. Good organizational skills. Computer Literacy: Intermediate proficiency in Microsoft Windows software. Ability to prioritize work with minimum supervision. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $21 - $24 / hour Disclaimer: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. #LI-DNI #I-HR1

Full-time Description C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Description: C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry. C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it's rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system's lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation. C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive. We are currently recruiting for a full-time, benefit-eligible, Operations Support Specialist to join our busy construction office team at our Corporate Office in South Chesterfield, VA What We Offer: Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days. Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance 401(k) Plan: With company match to help you plan for your future. Paid Time Off: Including holidays and vacation. Additional Benefits: Various ancillary perks to support your well-being. Job Description As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you! Key Responsibilities: Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies. Invoicing: Handle weekly billing for T&M-based work; ensure proper documentation for billing processes. Crew Logs: Maintain and distribute daily crew location logs. Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting. Material Billing: Identify and invoice direct billable materials related to T&M contracts. Utility Coordination: Secure site utilities as needed by field supervisors. Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits. General Support: Assist division staff with daily operations and maintain division files. Requirements: Education: High School diploma or equivalent Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform. Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training. Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels. Desire to work collaboratively in a team environment. Strong problem-solving skills and proactive attitude. Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles. Additional information All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

It's a great feeling to work for a company that does so much good for others around the world! Academic Req: Required - Associate degree in business administration, paralegal studies, criminal justice, communications or related field; Preferred - bachelor's degree in business, communications, legal studies/administration or related field. Work Experience: Required - Five (5) years of experience in administrative/assistant support role; Preferred -Minimum of three years direct executive level management support. The ideal candidate for the Executive Administrative position must have excellent written and communication skills, ability to carefully analyze files and data (attention to detail), possess strong organizational skills, ability to multitask and adapt in a fast paced environment and work collaboratively and independently to achieve stated goals on deadline. Position Summary: The Administrative Assistant for Advancement plays a critical support role in the Advancement team, ensuring accurate gift processing, donor record management, financial documentation, and operational efficiency. This role serves as a bridge between fundraising and finance, managing both development operations and administrative responsibilities to optimize revenue tracking, reporting, and stewardship. This is a detail-oriented and highly organized individual who enjoys behind-the-scenes work that supports donor satisfaction, financial accuracy, and mission success. Essential Functions: 1. Process and accurately record all gifts, pledges, and contributions in Salesforce Nonprofit Cloud. 2. Prepare and distribute donor acknowledgments, receipts, and other stewardship communications. 3. Maintain donor and gift data integrity, including regular updates, reconciliation, and reporting. 4. Support the VP of Advancement and team in campaign execution, including data pulls, mailings, and tracking results. 5. Manage the purchase order system including tracking receipts and invoices; contacting vendors, contractors, suppliers, and the Accounting Office; and providing feedback to executive team. 6. Process Advancement Team expense reports, requisitions/invoices and track reimbursements. 7. Assist with grant tracking, reporting, and compliance as needed. 8. Support event and campaign logistics where necessary, including setup, registration, and donor tracking. 9. Generate routine and ad-hoc advancement reports for leadership and the board. 10. Support Advancement Team, as needed, with travel, itineraries, and organizing all background materials in advance. Measurable Deliverables: 1. 100% accuracy in gift entry, donor records, and acknowledgment letters. 2. Timely processing of all POs and receivables within established deadlines. 3. Timely processing of all receipts, expense reports, etc. each month. 4. Monthly reconciliation of development revenue and reporting errors resolved within 5 business days. 5. Contribution reports and campaign summaries delivered to leadership on schedule for all major campaigns. 6. Maintain data hygiene (duplicate reduction, up-to-date donor info) at or above 95% accuracy. Other Responsibilities: 1. Other job duties as assigned Credentials, Skills and Abilities: 1. Strong attention to detail and commitment to data accuracy. 2. Proficiency with donor management software (Salesforce preferred) and Microsoft Office/Google Workspace. 3. Ability to manage confidential information with discretion. 4. Clear written and verbal communication skills. 5. Strong organizational skills and the ability to manage multiple tasks simultaneously. 6. Ability to work independently and take initiative while being a collaborative team player. 7. Demonstrates reliability, accountability, and timeliness in task execution. 8. Mission-driven and committed to high-quality donor service. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Administrative#LI-Entry Level#LI-Full-time