How to hire a contract administrative assistant

How to hire a contract administrative assistant, step by step

Here's a step-by-step contract administrative assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a contract administrative assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new contract administrative assistant
• Step 8: Go through the hiring process checklist

What does a contract administrative assistant do?

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1. Identify your hiring needs

   Before you start hiring a contract administrative assistant, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a contract administrative assistant to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a contract administrative assistant that fits the bill.

   The following list breaks down different types of contract administrative assistants and their corresponding salaries.

   Type of Contract Administrative Assistant	Description	Hourly rate
   Contract Administrative Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$14-23
   Administrative Support	Administrative support specialists provide different types of governmental assistance. They carry out varied clerical duties in almost all industries... Show more	$12-25
   Administrative Staff	As the administrative staff, they primarily provide administrative and secretarial support for the department. Typically, they do report-writing, filing and scheduling, and payroll... Show more	$27-48

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Purchase Orders
   • PowerPoint
   • Expense Reports
   • SharePoint
   • Financial Reports
   • Payroll
   • Administrative Tasks
   • Provides Administrative Support
   • Contract Administration
   • Office Equipment
   • Word Processing
   • Front Desk
   • Meeting Minutes

   Check all skills

   Responsibilities:

   • Manage and develop the daily clinical schedule for the in-patient rehabilitation staff taking into consideration Medicare guidelines and staffing ratios.
   • Orchestrate and design all RFP and RFQ proposals.
   • Issue RFQ's for subcontracts, evaluate proposals, award contracts and oversee through closeout.
   • Streamline staff scheduling through team management software (SharePoint) by coordinating schedules, meetings, and travel arrangements.
   • Transfer payroll and accounting paperwork to electronic form and index for future reference.
   • Assist in the creation and distribution of PowerPoint presentations for company executives and outside affiliates.

   More contract administrative assistant duties

3. Make a budget

   Including a salary range in your contract administrative assistant job description is a great way to entice the best and brightest candidates. A contract administrative assistant salary can vary based on several factors:

   • Location. For example, contract administrative assistants' average salary in oklahoma is 46% less than in district of columbia.
   • Seniority. Entry-level contract administrative assistants earn 35% less than senior-level contract administrative assistants.
   • Certifications. A contract administrative assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a contract administrative assistant's salary.

   Average contract administrative assistant salary

   $39,073yearly

   $18.79 hourly rate

   ---

   Entry-level contract administrative assistant salary

   $31,000 yearly salary

   Updated December 17, 2025

   Average contract administrative assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$52,334	$25
   2	California	$48,029	$23
   3	Washington	$46,481	$22
   4	New York	$43,440	$21
   5	Massachusetts	$42,893	$21
   6	Colorado	$42,462	$20
   7	Minnesota	$40,474	$19
   8	Virginia	$39,984	$19
   9	Utah	$39,505	$19
   10	Indiana	$38,248	$18
   11	Pennsylvania	$36,798	$18
   12	Texas	$36,201	$17
   13	Ohio	$36,054	$17
   14	Arizona	$35,729	$17
   15	Tennessee	$35,534	$17
   16	Georgia	$34,277	$16
   17	North Carolina	$32,901	$16
   18	Florida	$31,266	$15
   19	Oklahoma	$28,442	$14

   Average contract administrative assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Minnesota State Fair	$45,411	$21.83	25
   2	Beacon Hill Staffing Group	$44,737	$21.51
   3	Sherpa	$44,240	$21.27	1
   4	Oxford Solutions	$41,006	$19.71
   5	LogixHealth	$40,836	$19.63
   6	Fort Bend County	$40,688	$19.56	4
   7	Navillus Contracting	$40,338	$19.39
   8	Katmai Careers	$40,173	$19.31
   9	Wallace Design Collective	$40,078	$19.27
   10	Bohler	$39,800	$19.13	1
   11	Discovery	$39,575	$19.03	1
   12	CTG	$39,539	$19.01	3
   13	XPO Logistics	$39,143	$18.82
   14	BenefitMall	$38,274	$18.40
   15	The Davey Tree Expert Company	$37,657	$18.10	3
   16	H+M Industrial EPC	$37,632	$18.09
   17	Kelly Services	$37,625	$18.09	34
   18	STEEL ENCOUNTERS	$37,601	$18.08
   19	Primoris Services	$37,527	$18.04	19
   20	Randstad North America, Inc.	$37,318	$17.94	6

4. Writing a contract administrative assistant job description

   A good contract administrative assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a contract administrative assistant job description:

   Contract administrative assistant job description example

   • Verify 6000-7000 jobs a month for accuracy in addition to revisions, rebooks, closeouts and cancellations.
   • Receive source documents via email, fax, overnight, Webpages and project coordinators. Review documents for accuracy, completeness and compliance with sales guidelines.
   • Perform necessary steps in order to ensure correct input into the ADMIN system.
   • Maintain files containing Master Agreement & National Director approvals for specific customer guidelines.
   • Interact with Regional & National Sales Directors to obtain special approvals on orders not meeting established guidelines.
   • Enter primary customer information into Mastermind & Sales Pilot to assist team during peak times.
   • Assist the Cash department in the application of checks, and the research of order entry issues as needed.
   • Assist the Cash department in the application of checks, and the research of order entry issues as needed. Manages special projects as assigned.

   Requirements

   • 1-2 years of Experience.
   • Excellent verbal and written level. communication
   • Intermediate-level computer skills.
   • Intermediate typing skills and 10-key skills.
   • 1-2 years of previous contract administration experience

   Benefits

   We offer a wide range of benefits including Medical, Dental, and more.

   About Our Client

   Our client is one of the largest Security service companies in the world. They are looking for the best, brightest talent available and have tasked Akorbi with helping them find it.

   About Akorbi

   Akorbi is a group of companies, based in Dallas, Texas, specializing in providing enterprise solutions that empower organizations to achieve success in the global economy. Our customizable solutions include comprehensive workforce solutions, multilingual contact centers with business process outsourcing capabilities, interpretation, and localization services.

   Akorbi is the 13th fastest-growing woman-owned/led company in the world, according to the Women Presidents’ Organization. Our founders have been featured in The American Dream on the Bloomberg channel, as well as several notable publications, including Forbes, Inc. Magazine, TIME, Fortune, and Google+.

   Company DescriptionAkorbi Workforce Solutions provides technical, professional, high-volume staffing solutions in the U.S. and globally to support the contract, contract-to-hire, direct-hire, statement of work and payroll needs of Fortune 1000 clients.

   Copy this example

   

5. Post your job

   To find contract administrative assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any contract administrative assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level contract administrative assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your contract administrative assistant job on Zippia to find and recruit contract administrative assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting contract administrative assistants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new contract administrative assistant

   Once you've selected the best contract administrative assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a contract administrative assistant?