How to hire a data management associate

How to hire a data management associate, step by step

Here's a step-by-step data management associate hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a data management associate job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new data management associate
• Step 8: Go through the hiring process checklist

What does a data management associate do?

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1. Identify your hiring needs

   First, determine the employments status of the data management associate you need to hire. Certain data management associate roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A data management associate's background is also an important factor in determining whether they'll be a good fit for the position. For example, data management associates from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of data management associate salaries for various roles:

   Type of Data Management Associate	Description	Hourly rate
   Data Management Associate	Statisticians use statistical methods to collect and analyze data and to help solve real-world problems in business, engineering, healthcare, or other fields.	$37-85
   Clinical Data Analyst	A clinical data analyst is a healthcare professional trained in checking the validity of scientific experiments and gathered data. Clinical data analysts have a wide variety of responsibilities to fulfill... Show more	$25-52
   Clinical Data Coordinator	A clinical data coordinator is primarily in charge of managing and organizing data gathered from various clinical research programs. Their responsibilities revolve around coordinating with different departments, updating databases with accurate information, identifying errors and inconsistencies, performing corrective measures, and maintaining records of all transactions... Show more	$21-48

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Management
   • Data Quality
   • Data Analysis
   • PowerPoint
   • Data Collection
   • Data Entry
   • Clinical Data
   • Commercial Banking
   • Data Integrity
   • Data Warehouse
   • SQL Server
   • ETL
   • FDA
   • QA

   Check all skills

   Responsibilities:

   • Manage clinical trials by gathering data, monitoring adverse events, screening patients for eligibility and scheduling patients per protocol.
   • Prepare and completely review QA, OBQI, CQI studies.
   • Educate in SAS programming to enable better dataset delivery.
   • Maintain ETL conversion jobs, data models, schema changes and data feeds.
   • Develop QA test plans and direct QA group to test all aspects of RxInsite.
   • Perform serious adverse event and external data reconciliation, such as ECG and lab data.

   More data management associate duties

3. Make a budget

   Including a salary range in your data management associate job description is one of the best ways to attract top talent. A data management associate can vary based on:

   • Location. For example, data management associates' average salary in arkansas is 60% less than in maryland.
   • Seniority. Entry-level data management associates 56% less than senior-level data management associates.
   • Certifications. A data management associate with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a data management associate's salary.

   Average data management associate salary

   $119,281yearly

   $57.35 hourly rate

   ---

   Entry-level data management associate salary

   $79,000 yearly salary

   Updated December 16, 2025

   Average data management associate salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$139,717	$67
   2	New Jersey	$130,790	$63
   3	Massachusetts	$124,224	$60
   4	New York	$118,756	$57
   5	Washington	$116,812	$56
   6	District of Columbia	$112,475	$54
   7	Arizona	$111,335	$54
   8	North Carolina	$107,230	$52
   9	Delaware	$105,216	$51
   10	Virginia	$104,218	$50
   11	Indiana	$104,212	$50
   12	Illinois	$101,338	$49
   13	Ohio	$100,934	$49
   14	Connecticut	$99,676	$48
   15	Texas	$97,533	$47
   16	Georgia	$89,568	$43
   17	Michigan	$88,512	$43
   18	Tennessee	$86,924	$42
   19	Oklahoma	$75,117	$36
   20	Colorado	$71,996	$35

   Average data management associate salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Latham & Watkins	$188,747	$90.74
   2	Perkins Coie	$178,856	$85.99
   3	ZS	$154,578	$74.32	2
   4	Reddit	$152,040	$73.10	2
   5	Neuberger Berman	$151,544	$72.86
   6	Milliman	$150,238	$72.23	7
   7	Veeva Systems	$145,223	$69.82	26
   8	OCC	$141,051	$67.81	5
   9	Citi	$140,752	$67.67	27
   10	Santander Private Banking International	$139,891	$67.26	10
   11	Vista Equity Partners	$137,993	$66.34	2
   12	Sumitomo Mitsui Financial Group	$137,132	$65.93	3
   13	Amazon	$136,421	$65.59	639
   14	Nomura Securities	$133,890	$64.37	16
   15	MUFG EMEA	$133,276	$64.08
   16	J.P. Morgan	$132,856	$63.87
   17	Epsilon	$130,718	$62.85
   18	Morgan Stanley	$129,637	$62.33	68
   19	DTCC	$129,094	$62.06	21
   20	Blackstone Group	$125,801	$60.48

4. Writing a data management associate job description

   A data management associate job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a data management associate job description:

   Data management associate job description example

   You are a driven and motivated problem solver ready to pursue meaningful work. You strive to make an impact every day & not only at work, but in your personal life and community too. If that sounds like you, then you've landed in the right place.
   
   Technology & Data Associate, Early Career Leadership Development Program (ECLDP) Are you a high performing student? Have you demonstrated leadership? Are you ready to make a difference? Join an exciting and inclusive work environment where your work matters and we put the customer at the center of all we do. You will develop critical leadership and functional skills in areas such as IT engineering, application development, cyber security and compliance, data analysis, AGILE, Dev Ops, and IT business analysis. ECLDP is a three-year talent development program based on formal and experiential learning with coaching, mentoring and feedback for leadership development. What's in it for you? • Rotation assignments designed to build technical acumen, technical solution delivery skills and industry knowledge; includes one six month Field Office rotation (Travel required; generally outside of CT) • Early career cohort for partnership and support • Access to supplemental project work • Structured learning curriculum for career foundation and functional, role-based skills • Exposure to leader talent at all levels • Access as candidates to key technology and data roles within The Hartford as transition to program graduation What is The Hartford looking for? • Students expecting to graduate in January or May with a Bachelor's degree in Computer Science, Engineering, Information Technology, or Management Information Systems majors. Open to other majors with demonstrated technical experience (ex: Applied Mathematics, Statistics and Economics) • A cumulative GPA of 3.2 or higher at the time of graduation • Must have a record of high achievement, analytical thinking, initiative and process improvement • Evidence of technical aptitude; hands on experience or relevant coursework • Demonstrate strong communication, change agility and team skills • Ability to analyze and reason through complex problems and make sound recommendations in a fast-paced environment • Leadership experience outside of the classroom The Hartford does not provide sponsorship for this position.
   Compensation
   The listed annualized base pay range is primarily based on analysis of similar positions in the external market. Actual base pay could vary and may be above or below the listed range based on factors including but not limited to performance, proficiency and demonstration of competencies required for the role. The base pay is just one component of The Hartford's total compensation package for employees. Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition. The annualized base pay range for this role is:
   
   $62,640 - $93,960
   
   Equal Opportunity Employer/Females/Minorities/Veterans/Disability/Sexual Orientation/Gender Identity or Expression/Religion/Age
   
   About Us | Culture & Employee Insights | Diversity, Equity and Inclusion | Benefits
   
   Ops & Tech LDP - IM08BE
   ---
   
   Skills:

   Copy this example

   

5. Post your job

   There are a few common ways to find data management associates for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your data management associate job on Zippia to find and recruit data management associate candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with data management associate candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   If your interviews with data management associate applicants aren't enough to make a decision, you should also consider including a test project. These are often the best, most straightforward, and least bias-prone ways of determining who will likely succeed in the role. If you don't know how to design an appropriate test, you can ask someone else on the team to create it or take a look at these websites to get a few ideas:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new data management associate

   Once you've selected the best data management associate candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new data management associate first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a data management associate?