Human Resource Specialist jobs at Department of Health & Family Welfare - 235 jobs

Public Service Coordinator I -Human Resources Specialist
Department of Health and Human Services 3.7
Human resource specialist job at Department of Health & Family Welfare
If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. State of Maine Bureau of Human Resources Opening Date: January 21, 2026 Closing Date: February 18, 2026 Grade/Admin Unit: 21 / Confidential Job Class Code: CA21 Salary: $48,942.40 - $69,160.00/Annually Position Number: 004800215 Location: Augusta JOB DESCRIPTION: This is paraprofessional support work in performing a broad range of employee benefits administrative functions for State of Maine employees, former employees, dependents, surviving spouses and retirees. This position also provides benefit and billing information to various State agencies, ancillaries, and vendors. Knowledge and interpretation of health, dental, vision programs, Health Credit Program and various other programs administered by the Office of Employee Health & Wellness. Responsible for determining appropriate benefits for active State of Maine employees and retirees. Responsibilities include making daily determinations to ensure compliance with state and federal laws regarding benefit enrollment, eligibility, terminations, and processing of COBRA. Daily communications with the employees, retirees, insurance vendors and agencies. Required to ensure correct deductions are taken from payroll as well as reconciliation of accounts. Required to work closely with the State's new HRMS system in obtaining knowledge of maintaining the system, implementing (process) improvements, ensuring data quality, analyzing and reporting data, and training other staff members on the HRMS system. Work is performed under limited supervision, in a fast-paced work environment. RESPONSIBILITIES: Ensures state and federal compliance for benefit administration for active employees, retirees, dependents, agencies, and ancillaries relating to health, dental, vision. Serves as a technical liaison for employees, retirees, dependents, agencies, and ancillaries on matters relating to eligibility, claims and billing issues. Research complex issues, composes correspondence regarding eligibility, coverage, termination of policies, premium cost and responds to court orders. Communicates daily by phone and email with active employees, retirees, agencies, ancillaries, and insurance vendors. Interprets, explains, and applies provisions of applicable laws, regulations and policies relating to active employees, retirees, and dependents. Conducts interviews with new, existing, separating and/or retiring employees to determine qualifications for benefits eligibility and processes the required paperwork. Performs and administers daily transactions relating to enrollment applications, for new hires and qualifying life events of current employees, which includes reviewing applications for accuracy, follow up with employees for required documents, coding applications, file submissions. Enters and coordinates payroll deductions for health, dental, vision programs with agency personnel and payroll staff. Reconciles monthly billing to ensure premiums are correct and deducted properly. Enters and processes COBRA requirements. Trains staff on new processes and reviewing current processes for improvement. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: Knowledge of Excel, Word, and Computer payroll, understanding of Insurance and benefits coverage and claims, superior customer service, and ability to convey complex information to employees and retirees. Experience in Human Resource Management Systems. Workday experience would be particularly helpful. Knowledge of accounting and payroll systems Knowledge of all associated benefit programs Knowledge of insurance language and definitions. Knowledge of State of Maine Statues relating to active employees and retiree benefits. Knowledge of Family Medical Leave and all other leave types and how they affect benefit and premium payments. Knowledge of COBRA law and regulations. Broad based knowledge of Medicare rules pertaining to enrollment in Parts A, B, C and D. Knowledge of Microsoft operations and other applicable programs. Knowledge of division policies and procedures. Knowledge of IRS rules pertaining to qualifying life events, domestic partner and 1095C forms. Ability to maintain and use databases for tracking purposes. Ability to communicate effectively in person, orally and in writing. Ability to research and independently come to conclusions to make accurate decisions. Ability to plan, set and administer individual goals and objectives. Ability to establish and maintain effective working relationships with agency personnel and outside vendors. Ability to demonstrate superior customer service. Ability to verify, code, compute and reconcile data. Ability to work collaboratively and be a team player Ability to write reports and maintain records Ability to be flexible and adjust to business needs while balancing multiple tasks and priorities. Ability to work with confidential and sensitive materials. MINIMUM QUALIFICATIONS: Education, training, and/or experience that provides solid knowledge of Human Resources, Benefits and policy administration functions. Strong customer service skills APPLICATION INSTRUCTIONS: Please submit a cover letter along with a current resume. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such. CONTACT INFORMATION: For more information or questions specific to the position, please contact ************************* The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment. This position is not eligible for visa sponsorship or STEM OPT extensions. Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value). Retirement Plan - The State of Maine contributes 18.91% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee. Gym Membership Reimbursement - Improve overall health with regular exercise and receive up to $40 per month to offset this expense. Health and Dependent Care Flexible Spending Accounts - Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. Public Service Student Loan Forgiveness - The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. Living Resources Program - Navigate challenging work and life situations with our employee assistance program. Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. Voluntary Deferred Compensation - Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart. If you require a paper application, please download and print one HERE . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
$48.9k-69.2k yearly Auto-Apply 2d ago

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Strategic CHRO: Transform Local HR & Culture (Hybrid)
Multnomah County 4.4
Portland, OR jobs
A County Government Organization is seeking a Human Resources Director in Portland, Oregon, to develop and implement a comprehensive HR strategy. This role requires at least 6 years of experience in HR, including managing in a Union environment. The candidate will oversee various HR programs, champion change management, and demonstrate strong business acumen and strategic thinking. An advanced HR certification is required, and a Master's Degree is preferred. This position offers a hybrid telework model and a competitive benefits package. #J-18808-Ljbffr
$38k-52k yearly est. 2d ago
Human Resource Analyst 1
Commonwealth of Pennsylvania 3.9
Mercer, PA jobs
Are you ready to take the next step in your Human Resource (HR) career? The Office of Administration, Department of Corrections Human Resource Office is seeking a dedicated Human Resource Analyst 1 to join our team in Region 1. If you have exceptional analytical and organizational skills and are eager to develop expertise in labor relations, this is the opportunity for you! DESCRIPTION OF WORK As a Human Resource Analyst 1, you will partner with Employee Relations Managers to support labor relations across the Cambridge Springs, Albion, and Mercer State Correctional Institutions (SCI). You will investigate performance and disciplinary issues, facilitate formal conferences, and issue official correspondence. Your role also includes reviewing Workers' Compensation claims for accuracy and system entry, as well as assisting with recruitment and staffing initiatives. Your contributions will be key to operating our institutions effectively and fostering a positive workplace for everyone. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: Full-time employment, 37.5 hours per week Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch. This position is based at SCI Mercer. However, you will be required to travel throughout the region as necessary. Telework: You may have the opportunity to work from home (telework) part-time upon successful completion of a 6-month probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Mercer. The ability to telework is subject to change at any time. Additional details may be provided during the interview. Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: Successful completion of the Human Resource Management Trainee program (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or One year as a Human Resource Assistant 2 or an Equal Opportunity Assistant (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or One year of paraprofessional analytical experience and a bachelor's degree; or An equivalent combination of experience and training. Other Requirements: You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency. You must be able to perform essential job functions. Legal Requirement: You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements. How to Apply: Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date . Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to ************************************************ and click on Veterans. Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions. Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. you may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.
$43k-50k yearly est. 2d ago
HUMAN RIGHTS SPECIALIST
City of Worcester 4.0
Worcester, MA jobs
EXECUTIVE OFFICE OF DIVERSITY AND INCLUSION CITY OF WORCESTER The City of Worcester is seeking qualified applicants for a Human Rights Specialist for the Executive Office of Diversity, Equity, and Inclusion (EODEI). Under the direction of the Director of Human Rights and Accessibility, the Human Rights Specialist will play a crucial role in ensuring equal opportunities for all and combating discrimination based on protected class categories. This position will assist in administering the City's Human Rights Ordinance, Accessibility Ordinance, the Americans with Disabilities Act (ADA), and Fair Housing laws to ensure compliance with all federal, state, and local laws. The Human Rights Specialist is an in-person position and will serve as a liaison to one or more boards or commissions, as assigned. Responsibilities include receiving processing and assist with investigating complaints and reasonable accommodation requests, engaging directly with the public, facilitating ADA accommodations, and supporting public education efforts around civil rights protections. The role involves attending regular evening and off-site meetings with the public and city departments to fulfill essential job functions. The ideal candidate will possess experience in oversight and/or compliance at the local, state, or federal level, with a focus on civil rights, investigative work, and/or program coordination. The City of Worcester is deeply committed to advancing diversity, equity, and inclusion in all aspects of our work. Over the past two years, we have significantly expanded the Executive Office of Diversity, Equity, and Inclusion, demonstrating both our dedication and investment in building a more inclusive and equitable community. This growth reflects our ongoing support for systemic change and our belief that a strong, well-resourced DEI team is essential to achieving meaningful progress across City departments and services. Bilingual applicants are encouraged to apply. ESSENTIAL ELEMENTS: Civil and Human Rights Compliance: Support and promote human and civil rights initiatives across the City of Worcester. Work on issues requiring substantial knowledge of federal, state, and municipal anti-discrimination laws, including housing and disability rights. Serve as the primary or initial point of contact for Human Rights and Accessibility complaints. Receive, facilitate, and process ADA reasonable accommodation requests and other accessibility- or disability-related concerns. Participate in interactive dialogue processes as assigned by the Director. Assist in the development and implementation of department policies, complaint processes, and procedures. Investigations and Case Management: Provide customer service and support to individuals involved in complaint or investigation processes, handling complex and confidential matters with empathy and professionalism. Assist with confidential work related to investigations, witness interviews, evidence gathering, and referrals as necessary to complete assigned duties. Monitor, process, and maintain detailed case records and data tracking systems. Attend and contribute to scheduled departmental meetings, providing updates to relevant staff and administrators on case status. Boards and Commission Support: Serve as staff liaison to assigned boards and commissions. Maintain board minutes and ensure compliance with the Open Meeting Law. Develop, post, and monitor public meeting agendas and other documents in accordance with legal requirements. Assist with commission projects such as community events and outreach, which may include evening work. Develop topics and assign guest speakers for meetings and coordinate related logistics and activities. Education, Training, and Policy Development: Conduct research and develop training materials related to anti-discrimination law, reasonable accommodations, and ADA compliance. Deliver presentations to city departments and boards/commissions on relevant civil rights topics. Collaborate with colleagues to support the growth and development of EODEI programming and trainings. Partner with internal and external stakeholders to promote and expand the impact of human rights protections citywide. Partnerships and Community Engagement: Attend community events that align with the mission and work of the Human Rights and Accessibility Office to support recruitment and outreach efforts. Establish and maintain strong working relationships with community-based organizations across Worcester to build trust, collaboration, and information gathering. Represent the Human Rights and Accessibility Office by tabling at public events, distributing informational materials, and promoting available resources, board and commission membership and opportunities to the public. Accompany the Chief Equity Officer to stakeholder meetings, neighborhood gatherings, and events with community leaders, as appropriate, to enhance visibility, engagement, and partnership-building. REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Knowledge or the ability to learn about the legal and administrative requirements for investigating, preparing, and processing cases of alleged discrimination. Knowledge, experience, and awareness of anti-discrimination laws, including M.G.L. c. 151B, the Americans with Disabilities Act, the Civil Rights Act, and Section 504 of the Rehabilitation Act, and the MA Open Meeting Law Ability to analyze and interpret anti-discrimination laws and regulations. Ability to analyze information, make recommendations and provide information to the public. Ability to assist in the development of policies and practices and adhere to City policies and procedures. Ability to establish and maintain effective relationships with senior management, employees, board and commission members, and the public. Demonstrated ability to carefully review work, identify errors or inconsistencies, and ensure completeness and accuracy in tasks, data, and documentation. Personal and professional commitment to fairness for all people. Ability to work independently. Superior analytical skills and problem-solving abilities, including a demonstrated ability to proactively assist in identifying solutions that are creative, innovative, and flexible. Excellent communication, writing, and organizational skills. Highly skilled at listening to the perspectives of competing interests and making clear, well-informed decisions and presentations of City and departmental policies, practices, and procedures. Ability to multi-task within fast moving and often stressful timelines and environment. Commitment to maintaining a high level of confidentiality. Excellent interpersonal skills. Ability to research and create presentation materials to present to diverse audiences. Commitment to DEI/Human/Civil/Disability rights and remain positively motivated. Knowledge and experience working in a Human/Civil rights capacity at an agency, dept./organization to support all human rights and accessibility initiatives/work. Superior ability demonstrated by experience performing customer service with complex issues working with diverse populations. Regular on-site attendance is required. MINIMUM REQUIREMENTS: Bachelor's degree in Human Rights/Civil Rights, Social Justice, Law or a related field OR; An equivalent combination of education, training and five (5) years of relevant experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job will be considered in lieu of the above requirements Three (3) years of professional experience working in human rights or civil rights Knowledge of DEI principles and related laws including anti- discrimination and Disability/ADA laws Proficiency with Microsoft Office Suite Experience performing administrative tasks in an office environment Experience providing customer service in an office environment Excellent communication skills PREFERRED QUALIFICATIONS: Master's degree in Human Rights/Civil Rights, and Social Justice, Law or a related field Five (5) years of relevant experience working with and supporting urban and culturally diverse agencies, department or organization Five (5) years of experience developing and delivering and administering programs, implementing and assessing policies Three (3) years of experience performing administrative tasks in an office environment Three (3) years of experience providing customer service in an office environment Two (2) years of experience working in mediation Certificate or specialized training in Mediation Knowledge and experience about the MA Open Meeting Law Special Requirements: Reliable means of transportation SALARY RANGE: $69,898 - $91,542 annually, full-time, exempt with an excellent benefits package To apply, please visit: ****************************** or send resume and cover letter to: City of Worcester, 455 Main Street, Room 109, Worcester, MA 01608. OPEN UNTIL FILLED, applications received prior to or on FRIDAY, JANUARY 23, 2026, will receive preference. Preference is given to Worcester residents. The City of Worcester is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Direct inquiries to: City Hall, Human Resources, Room 109, ************, .
$69.9k-91.5k yearly 3d ago
HR GENERALIST 2 - 01202026- 74491
State of Tennessee 4.4
Nashville, TN jobs
Job Information State of Tennessee Job InformationOpening Date/Time01/20/2026 12:00AM Central TimeClosing Date/Time01/26/2026 11:59PM Central TimeSalary (Monthly)$4,057.00 - $5,078.00Salary (Annually)$48,684.00 - $60,936.00Job TypeFull-TimeCity, State LocationNashville, TNDepartmentHuman Services LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HUMAN SERVICES, ADMINISTRATION DIVISION, DAVIDSON COUNTY For more information, visit the link below: This is a remote position This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position. Qualifications Education and Experience: Graduation from an accredited college or university with a bachelor's degree and experience equivalent to one year of professional human resources work. Substitution of Education for Experience: Additional graduate coursework in human resources administration or other related acceptable fields may be substituted for the required experience, on a year-for-year basis, to a maximum of one year. Substitution of Experience for Education: Qualifying full-time professional or paraprofessional human resources experience may be substituted for the required education on a year-for-year basis to a maximum of four years.Necessary Special Qualifications: None. Examination Method: Education and Experience, 100%, for Preferred Service positions. Overview Summary: Under direction, performs human resources administrative work of average difficulty; and performs related work as required. Distinguishing Features: This is the second level in the HR Generalist series. An incumbent in this class is employed in the Department of Human Resources (DOHR) or one of the shared services agencies. An employee in this class is responsible for implementing human resources services including: prepare, process and maintain complex human resources transactions and analysis; may act as the human resources generalist for a medium to large size field office or institution such as a correctional facility, or for a medium to large sized department. This class differs from the HR Generalist 1 in that an incumbent of the latter performs work of a lesser scope and complexity. This class differs from the HR Generalist 3 in that an incumbent of the latter may act as the human resources generalist for a large sized department and may lead employees of this class. Responsibilities Interprets a variety of current human resources rules, regulations, policies, procedures, and documents for internal and external business partners to facilitate understanding, enhance communications, and ensure compliance. Prepares, processes, reviews, audits and corrects and analyzes human resources documents such as employee appointments, promotions, demotions, reclassifications, flex class changes, separations, terminations, transfers, retirement, security access changes, highly confidential transactions, information changes, leave and attendance, overtime reports, pay differentials, longevity, supplemental payroll, unemployment and performance management processing and in addition to other human resources activities. Enters employee information, including but not limited to schedule information, general and personal information, leave information, worker's compensation, and other human resources related transactions, into appropriate database tracking software specific to the state and agency, electronic and paper tracking logs and spreadsheets, and other forms. Conducts agency specific and specialized training, orientation/on-boarding, and benefits meetings for agency employees to comply with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures and prepares standard operating procedure documentation. Assists internal business partners with investigations of employee relations issues according to departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures to develop an action plan for resolving the issue. Determines employee qualifications for a variety of employment benefits, including but not limited to FMLA, worker's compensation, and qualifying events for insurance to ensure compliance with standards and identify next steps. Collects and provides survey data to determine its relevancy to and effects on human resources processes and procedures and inform reporting. Resolves benefit, time and attendance, pay, and other issues using departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures to ensure accurate and timely processing. Evaluates qualifications and background check results to determine if candidate/employee is in compliance with minimum qualifications and/or necessary special qualifications and inform decisions on who should be interviewed. Prepares, analyzes, audits and maintains a variety of reports with recommendations for action in areas including but not limited to: attendance, benefits, equal employment opportunity issues; classification and organizational structure; selection and retention; occupational safety and health; employee relations; salary plan reports for submission to Finance and Administration using a variety of information to identify corrections for classification and compensation issues; and other general human resources issues. Assists in the development of first round interview and supplemental questions, and competency and behavioral based interview process to ensure compliance with departmental, state, and federal laws, rules, regulations, and policies. Evaluates employment and retention decisions made by employees and management against EEO planning action to determine compliance with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures. Evaluates time and attendance for employees worker's compensation, FMLA, 120 day appointments, leave without pay, and other types of extended leave to determine compliance with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures. Evaluates employee pay and salary recommendations submitted by internal business partners to determine compliance with departmental, state, and federal laws, rules, regulations, guidelines, processes, and procedures. Calculates salary, service and longevity dates, leave balance adjustments, overtime, timesheet corrections and other adjustments as required. Controls the ordering and/or distribution of insurance, benefits, and employee handbooks, employee badges, parking decals, service awards, and state ID cards. Handles employee files and other departmental documentation to facilitate file organization, research, and requests from business partners. Competencies (KSA's) Competencies: Customer Focus Communicates Effectively Instills Trust Organizational Savvy Decision Quality Knowledge: Intermediate knowledge of personnel and human resources policies, procedures, and best practices as applied to the public sector Basic knowledge of customer and personal service best practices Intermediate knowledge of law and government as it pertains to human resources work in the public sector Intermediate knowledge of office productivity software including but not limited to Microsoft Office Suite Basic knowledge of mathematics (arithmetic) Intermediate knowledge of clerical processes and procedures related to office work Skills: Critical Thinking Basic time management skills Active listening skills Active learning skills Basic social perceptiveness skills Service orientation skills Intermediate coordination skills Intermediate reading comprehension Intermediate writing skills Intermediate speaking skills Intermediate instructing skills Basic mathematics skills (arithmetic) Basic judgment and decision making skills Basic quality control analysis skills Basic systems analysis skills Abilities: Deductive reasoning ability Problem sensitivity ability Inductive reasoning ability Intermediate time sharing ability Information ordering ability Intermediate written comprehension ability Intermediate written expression ability Intermediate oral comprehension ability Intermediate oral expression ability Intermediate mathematical reasoning ability Static strength Speech clarity Category flexibility ability Speech recognition Tools & Equipment 1. Personal Computer 2. Telephone 3. Fax Machine 4. Printer 5. Copy Machine 6. Scanner 7. Calculator 8. Other office related equipment as required
$48.7k-60.9k yearly 3d ago
Employee Benefits Coordinator
Arizona Department of Education 4.3
Phoenix, AZ jobs
Employee Benefits Coordinator Type: Public Job ID: 131662 County: East Maricopa Contact Information: Creighton Elementary School District 2702 E Flower St Phoenix, Arizona 85016 District Website Contact: Human Resources Phone: ************ Fax: District Email Job Description: JOB CLASSIFICATION SUMMARY Responsible for functioning as a professional manager over a major District enterprise function (not site-based), reporting to a Director or higher-level supervisor. DISTINGUISHING CHARACTERISTICS This is management level classification responsible for developing and managing budgets, supervising staff, and ensuring District compliance with related rules, regulations and requirements. ESSENTIAL DUTIES The following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the District's needs. * In-person attendance is an essential function of this classification. * Supervises staff including prioritizing and assigning work, conducting performance evaluations, ensuring staff is trained, ensuring that employees follow policies and procedures, maintaining a healthy and safe working environment, and making hiring, termination, and disciplinary recommendations. * Provides technical information and instruction regarding benefits coverage to employees, retirees, and dependents; interprets and explains rules and procedures; answering questions; resolves problems, complaints, and issues; interfaces with vendors to facilitate the timely resolution of benefit problems. * Provides information and materials to employees, vendors, and internal customers to facilitate and support the District's benefits program. * Maintains the District's cafeteria benefits master list for processing enrollments, terminations, changes and corrections, ensuring compliance with applicable laws, rules, regulations, and policies. * Manages the administrative functions of designated programs; effectively executes processes and projects of verifying organizational risk. * Plans, organizes, and manages the activities of an assigned division which includes overseeing the development and administration of policies, procedures, programs, goals, and objectives. Ensures regulatory compliance of division operations at the federal, state, and local levels. Represents the division at/on a variety of meetings, advisory groups, committees, agencies, the Board, and/or other related groups. Reviews, prepares, and presents reports on division programs and activities. Prepares and manages the division budget including forecasting, allocating resources, and approving expenditures. * Responds to and resolves inquiries and concerns from the general public, partners, the business community, and staff. * Performs related work as assigned. KNOWLEDGE Advanced principles, methods, and techniques of assigned discipline Applicable federal, state, and local laws, codes, regulations, and/or ordinances Budget administration principles and methods Contract administration principles and practices Financial management principles and practices Management and leadership principles and practices Modern office technology Municipal financial management and fiscal policies Negotiation techniques Program/project management principles and techniques Public administration principles Public relations principles Strategy development principles and procedures SKILLS * Analyzing and developing policies, procedures, contracts and/or technical documents of assigned area Thinking critically Developing and implementing policies and programs in support of strategic direction Fostering an organizational climate that attracts, retains, and develops talent at all levels Generating creative solutions Interpreting, applying, and ensuring compliance with applicable laws, codes, regulations, and standards Listening to, facilitating, and synthesizing multiple points of view Making decisions in time-sensitive situations Managing and administering contracts Managing division operations Managing, organizing, and directing the work of others Negotiating and mediating Planning, analyzing, and evaluating programs, services, operational needs, and fiscal constraints Preparing and delivering public presentations Solving complex problems and using reason even when dealing with complex, confidential and sensitive topics Utilizing a computer and relevant software applications Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisors, the general public and others to sufficiently exchange or convey information and to receive work direction Education and Experience: Associate's degree in field related to assignment and five years of progressively responsible professional experience that includes prior lead or supervisory experience. Required Certifications/Licenses: * Fingerprint Clearance Card (FPCC) may be required for some assignments. Other: Our Beliefs: A Guide for Our Actions We Believe In: Loving each child as our own. Mindful, curious, and adventurous learning. Safe schools that nurture mind, body, and spirit. High expectations that promote academic growth. The strength that comes from the diversity of our community. Our Vision: Creighton neighborhood schools inspire adventurous thinkers, collaborative learners, and kind-hearted leaders. Apply Online Today: ******************************************************************
$35k-43k yearly est. 2d ago
HR Specialist - Benefits - Austin
Texas Disposal Systems 4.3
Creedmoor, TX jobs
, REMOTE/HYBRID IS NOT AVAILABLE The HR Specialist - Benefits supports the day-to-day administration of employee benefit programs and related human resources (HR) processes, including eligibility, enrollments, leave administration support, vendor coordination, and reporting. This position ensures operational continuity, data accuracy, and compliance while serving as a backup to the Benefits Administration Manager by maintaining established processes and escalating decisions as appropriate. CORE RESPONSIBILITIES Execute daily, weekly, and monthly benefits administration processes to ensure continuity and compliance. Manage employee eligibility, enrollments, terminations, and qualifying life events (QLEs). Perform benefit deduction research, corrections, and reconciliations. Coordinate benefit data transfers, eligibility files, and premium reporting with vendors and internal partners. Review benefit invoices, accruals, and billing statements, escalating discrepancies as needed. Respond to employee benefits inquiries and assist with issue resolution. Support leave administration processes, including Family & Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), and other protected leave programs, serving as backup coverage. Assist with tracking, documentation, and coordination related to leave cases while maintaining confidentiality. Conduct routine data checks to identify and correct missing or inaccurate information in the human resource information system (HRIS) and benefits systems. Prepare routine and ad hoc HR and benefits reports for leadership and internal stakeholders. Maintain and update information within HRIS and benefits platforms. Provide HRIS and benefits system support, including troubleshooting and data maintenance. Maintain effective working relationships with benefits vendors and third-party administrators. Follow and document standard operating procedures for benefits and HR processes. Participate in HR initiatives including open enrollment, audits, job fairs, and benefits-related events. Maintain operational stability as back-up by executing established processes and escalating decisions appropriately. Other duties as assigned. REQUIRED SKILLS & QUALIFICATIONS Bachelor's degree in Human Resources, Business Administration, or related field, or equivalent experience; and At least two years of experience in benefits administration, HR operations, or a related support role Strong understanding of benefits administration and HR operational processes Attention to detail and commitment to data accuracy Advanced proficiency with the Microsoft Office suite - i.e. Word, Excel, Outlook, PowerPoint - and HRIS systems Ability to work well with internal and external customers at all levels of the company Ability to maintain a high level of confidentiality Ability to successfully manage multiple tasks simultaneously Excellent communication and presentation skills Ability to work collaboratively in a team Ability to work extended periods outside of standard business hours on occasion: PREFERRED SKILLS & QUALIFICATIONS Prior HR Generalist experience or benefits-focused experience Prior experience with ADP Workforce Now software PHR, SPHR, SHRM-CP, or SHRM-SCP certification Prior experience supporting open enrollment, audits, or vendor coordination Strong understanding of HR processes, benefits administration, and compliance
$39k-60k yearly est. Auto-Apply 7d ago
Human Resources Specialist
City of Rochester, Mn 4.0
Rochester, MN jobs
The City of Rochester welcomes applications for: Human Resources Specialist 2 positions available The City of Rochester is committed to a community where all members feel a sense of belonging. We commit to recognizing the diversity of our community members, listening to ALLvoices and providing equitable services to create an inclusive place to live, play and work. We believe EQUITYshould be at the center of all our work. We strive to represent our community in our teammates, as we know that diverse and inclusive teams are more innovative, and have an empowering impact on the work, progress and culture of our community. It takes us all working together. Nature of Work The Human Resources Specialist provides professional and administrative support across multiple HR functional areas, including payroll administration, recruitment and workplace safety. The role serves as the first point of contact for employees and the public by providing front desk and phone support. Duties include: accurate and timely completion of payroll processing tasks; processing accounts payable; posting and advertising open vacancies; answering customer inquiries; and data entry. Limited Term: This position is anticipated to last 18 - 24 months to support the City of Rochester's implementation of a new Enterprise Resource Planning (ERP) software. This role is contingent upon the availability of allocated funds, as well as favorable performance by the incumbent. 2026 Starting Rate of Pay $32.94 per hour with advancement to $40.62 per hour. Work schedule The regular work schedule is Monday through Friday from 8:00 am to 4:30 pm. This position will be 100% onsite. To have your application considered in the first round of reviews, please apply before December 29, 2025.Applications will be accepted until the position is filled. The City of Rochester will not sponsor or transfer visas for this position including F1 OPT STEM. DUTIES AND RESPONSIBILITIES The work below is representative of the scope of work performed within this job classification. Individual job duties will vary based on work assignment or location. * Office and Administrative Support * Serve as a receptionist for the HR Department; receive incoming calls and respond to inquiries or transfers to appropriate staff; greet office guests and assist with their needs. * Respond to employment verification requests by telephone or utilizing written documentation. * Process departmental invoices and accounts payable on a monthly basis. * Respond to routine benefit inquiries and changes. * Compose documents, create new forms/formats, assemble and distributes various materials to designated audiences, assist with miscellaneous data-entry assignments. * Make updates to the HR internal and external websites. * Administer key card/secure access system for City Hall. * Payroll * Compute and ensure accuracy of wages and deductions. Enter data into payroll system. * Record employee information such as labor contract data, job code changes, transfers, promotions, terminations, resignations, etc., in the payroll system to maintain current information. * Verify unemployment claim information and respond appropriately to requests for information. * Assist with filing mandated State and Federal reports relating to payroll and benefits. * Lead a segment of the new employee onboarding process by providing information relative to benefit, City policies, and the electronic enrollment process. * Recruitment * Post job vacancy announcements in the City's applicant tracking system and advertise positions on various sources including, social media, web-based recruitment boards, colleges and universities, trade schools, professional organizations, and community groups. * Respond to applicant written and verbal inquiries; assist job candidates with technological problems. * Schedule interviews and related pre-employment tests. * Maintain applicant database for all relevant job vacancies. This includes correspondence, posting announcements, interview notes, interview schedules, employment offers and new employee notifications. * Maintain the database of job descriptions. * Draft employment offers and process new employee notification form. * Safety Program * Schedule routine drug and alcohol employee tests; respiratory tests, and auditory tests; serve as a departmental liaison with outside vendors and respond to internal inquiries. * Assist with data tracking of various programs. * Gather, verify and enter data into the workers' compensation claim system. * Obtain work status information from the treating physicians. Perform other duties as assigned or necessary. * ESSENTIAL FUNCTIONS MINIMUM QUALIFICATIONS Education and Experience An Associate's degree from an accredited college or university in the field of business administration, human resources, accounting or a closely related field and three (3) years of increasingly responsible experience in human resource or computerized payroll processing work. OR A high school graduate plus five (5) years of increasingly responsible experience in human resource or computerized payroll processing work in a setting with similar duties of this position description. OR An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may also be considered. If this work interests you but you are unsure if you meet all the job requirements listed above, please apply anyway! Your experience is likely more applicable to the role than you think, and the City is interested in candidates who can bring not only technical expertise but a variety of lived experience to the team. Desirable Qualifications Bachelor's degree in human resource management or accounting. Experience working in a public/governmental organization is preferred. Experience working with HR programs, like JD Edwards, NeoGov and Kronos. ADDITIONAL INFORMATION PHYSICAL AND ENVIRONMENTAL CRITERIA In compliance with the Americans with Disabilities Act, the following represents the physical and environmental demands for this position. The employee must be able to perform the essential functions with or without accommodation. In consideration of the overall amount of physical effort required to perform this position, the work is best described as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Physical demands that may be required continuously (2/3 or more of the time), frequently (1/3 to 2/3 of the time), and occasionally (up to 1/3 of the time) are noted below: Continuous demands:sitting, fine dexterity Frequent demands:standing, walking Occasional demands:lifting, carrying, reaching, handling, climbing, kneeling, crouching, bending twisting Sensory requirements necessary in the performance of the essential functions of this position include: sight, hearing, touch. Environmental conditions that may exist in the performance of the essential functions of this job include: NONE (not substantially exposed to environmental conditions)
$32.9-40.6 hourly 42d ago
Human Resource Specialist (Employee/Labor Relations)
Washington D.C 4.5
Washington, DC jobs
General Job Information This role is part of the District Department of Transportation (DDOT), Human Resources Division, Employee Relations Branch. The Employee Relations Specialist serves as a trusted advisor and subject matter expert on workplace relations, ensuring a positive, productive, and legally compliant work environment. The position provides guidance and consultation to management and employees on a wide range of employee relations issues, including grievances, corrective and adverse actions, appeals, performance management, and employee conduct. The specialist plays a critical role in fostering fairness, consistency, and transparency across the organization. A key responsibility of this role is conducting impartial investigations into allegations of harassment (including sexual harassment), discrimination/EEO complaints, misconduct, policy violations, and other sensitive matters. This includes developing investigation plans, conducting interviews, reviewing documentation, and preparing objective, well-supported reports. The work ensures compliance with local and federal laws and promotes equitable outcomes that uphold DDOT's commitment to integrity, respect, and inclusivity in the workplace. Duties and Responsibilities The incumbent provides advice on employee and management rights and obligations, discipline, appeal and/or grievance rights, office conduct, leave, absenteeism, reassignments, promotions, and labor relations. The incumbent will review grievances and disciplinary actions for adherence to correct regulations and procedures. The successful candidate will also research and analyze facts to arrive at valid conclusions and prepares written recommendations. Provides guidance to managers and supervisors in resolving work-related and/or personal problems, which adversely affect morale and/or job performance. The incumbent will also coordinate with representatives from the Office of the General Counsel to assist managers and employees with personnel policy interpretations and in mediating disputes. The successful candidate will assure all disciplinary actions conform to regulations, procedures, and collective bargaining agreements. Provides guidance to departmental officials regarding problem employees and interpretation of regulations. The incumbent will also assist in the development of training materials concerning employee relations policies, practices and procedures. Also conducts a variety of studies and projects relevant to employee relations and prepares reports of the findings and recommendations. Qualifications and Education: Individual must have one (1) year of specialized experience which is equivalent to the CS-12 grade level. Specialized experience which is directly related to the work of the position and has equipped the individual with the particular knowledge, skills, and abilities to successfully perform the duties of the position such as but are not limited to the review, interpretation, and application of complex personnel policies, assessment and implementation of disciplinary and performance management actions, conducting research and investigations, performing critical analysis and report writing, and providing counseling and guidance. Preferred Qualifications: * Human Resources Certification and/or Bachelor's degree or higher in Human Resources or a related field. * Minimum of 3-5 years of experience in employee relations conducting investigations, drafting written reports, and implementing discipline and other corrective measures. * Experience handling EEO complaints and sexual harassment investigations. * Knowledge of federal and local employment laws, including Title VII, ADEA, ADA, EPA, GINA, FMLA, and DC-specific regulations including DCFMLA, DCHRA, PPFWA, UADA, FCRSA, and DC Parental Leave Act. Working Conditions/Environment The work is performed in the office and in a conference, meeting and training rooms, and as appropriate at the employee's work site. Licenses and Certifications: None Other Significant Facts Tour of Duty: Varies Pay Plan, Series, and Grade: CS-0201-13 Duration of appointment: Career Service- Term Appointment Promotion Potential: No known promotional potential Collective Bargaining Union (Non-Union): This position is not in a collective bargaining union. Essential Designation: This position has been designated as an essential employee position under the provisions of District Personnel Manual, Chapter 12. As such, your services may be required in emergency situations to perform crucial duties, i.e., snow removal, debris removal, transportation, shelter operation, food distribution, and communications. These duties may be performed when the government is closed or when most employees are dismissed early. Employees are required to work rotating shifts, to include evenings, nights, weekends, holidays, and in on-call situations. Employees are considered emergency personnel and are subject to call-in 24 hours a day and will be required to provide the employing agency with a telephone number where they can be reached. Position Designations: The position has been deemed security-sensitive. Accordingly, the incumbent will be subject to pre-employment checks (criminal background checks, consumer credit checks, traffic record checks, if applicable) as a condition of employment, and will be subject to periodic criminal background checks for the duration of your tenure. Employee Benefits May Include: Health and life insurance benefits and retirement benefits (More information about these benefits is available on the D.C. Department of Human Resources (DCHR) website at ***************** * Complimentary Capital BikeShare Membership * Continued professional development, and professional growth through d.University, the in-house training available for all DDOT employees * Flexible work schedule (team and role dependent) * Employer-assisted housing loan program, providing payment and/or closing cost financing for first-time home buyers (restrictions apply). EEO Statement: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard race, color, sex, religion, national origin, age, disability, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, matriculation, political affiliation, credit information, homeless status, and/or victims or family members of victims of domestic violence, sexual offense or stalking.
$88k-134k yearly est. 8d ago
Human Resources Specialist
Dekalb County (Ga 3.8
Decatur, GA jobs
Salary Range: $19.52/hour - $31.43/hour Salary Grade: 11 FLSA: Nonexempt Purpose of Classification: The purpose of this classification is to provide administrative support for the daily operations in an assigned area of the Human Resources Department. Essential Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Performs customer service functions; provides information and assistance regarding department services, forms or other issues; responds to routine questions, complaints, or requests for service; and initiates problem resolution. Enters data into computer systems; gathers, logs, tracks, or maintains records regarding department activities; compiles data for further processing, or to prepare department reports; and files, maintains, and stores electronic and hardcopy records. Maintains calendar for assigned area; schedules appointments, meetings, training, or other activities and events; reserves and maintains meeting, training, and conference room aesthetics etc.; and updates calendar on a regularly basis and notifies appropriate parties of changes. Assists with planning and coordinating special events/projects; maintains department supplies and facilities; ensures appropriate inventory available for projects and routine functions; assists with troubleshooting equipment; processes employee identification badges; and serves as backup to HR receptionist. Registers participants for training programs; verifies forms for completeness and accuracy; creates and maintains class and participation logs; and collects and analyzes related data and information. Enters and verifies new hire and personnel changes in HRIS and forwards paperwork to payroll, and reviews, sorts, and files related documents. Processes employee requests for appeal hearings and assigns hearing officers; prepares and distributes related documents; attends and records hearings; keeps comprehensive record of hearing activities, including witnesses and exhibits; and maintains related documentation. Processes and pays invoices; enters departmental time and leave in time-keeping systems; coordinates unemployment claims; and requests temporary personnel for departments. Maintains file system of a variety of confidential files/records and information; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; scans records into computer; shreds/destroys confidential or obsolete documents; and complies with mandated records retention schedule. Researches, compiles, and/or monitors administrative, statistical data or other metrics pertaining to department operations; summarizes and performs routine data analysis, and prepares reports and open records requests; and researches department files, database records, internet sites, hardcopy materials, or other sources as needed. Operates a personal computer to enter, retrieve, review or modify data, spreadsheet, database, presentation, internet, e-mail, or other software: and operates general office or other equipment as necessary to complete essential functions. Maintains confidentiality in performing job responsibilities. Minimum Qualifications: Associate's degree in Human Resources, Administrative Services, Business Technology or related field; one year of experience in clerical support or customer service in a human resources environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Specific License Certifications: None.
$19.5-31.4 hourly Auto-Apply 9d ago
HR Wellness Coordinator (Nutritionist/Dietitian)
Hillsborough County 4.5
Remote
Salary: $62,100 - $65,000 annually Hillsborough County is committed to supporting the health and wellbeing of the people who serve our community. The Human Resource Wellness Coordinator (Nutrition-Focused) plays a key role in that mission by designing and delivering engaging wellness programs that help employees eat well, feel better, and prevent chronic disease. In this role, you'll blend your expertise in nutrition with corporate wellness program management to create budget-friendly cooking classes, evidence-based education, and creative wellness initiatives that support the County's Well4Life programs. You'll help employees make informed choices about their health while supporting a culture of wellbeing across the organization. How You'll Make an Impact Wellness Program Management Develop, plan, and implement wellness initiatives that support the County's overall HR and benefits strategy. Monitor, evaluate, and report on wellness metrics, including employee participation and health outcomes. Partner with the County's health plan (e.g., Cigna) and other vendors to enhance preventive health and lifestyle management programs. Research best practices and trends in workplace wellness and recommend new ideas. Assist the Wellness Manager with policies, procedures, and incentive programs that encourage healthy behaviors. Nutrition Education & Programming Design and deliver nutrition-focused programs to support employees managing or preventing conditions such as diabetes, high blood pressure, and high cholesterol. Create interactive workshops, seminars, and digital content on topics like healthy eating, meal planning, label reading, and portion control. Plan and lead budget-friendly healthy cooking demonstrations and classes aligned with wellness themes (e.g., heart health, stress management, mindful eating). Develop and share practical educational materials (for example: “Fuel for Energy,” “Eat Smart on a Budget,” “Healthy Lunches at Work”). Collaborate with local chefs, vendors, and community partners to expand nutrition and cooking offerings. Collaboration & Communication Serve as the subject matter expert in nutrition and wellness for HR and County departments. Lead internal communications for nutrition and wellness campaigns (e.g., Meal Prep Mondays, Tasty Tuesdays, Eat Well-Work Well content on COIN). Work closely with HR Benefits, Communications, and other departments to ensure programs align with County goals and employee needs. Coordinate and support the Wellness Influencers network with resources, education, and friendly wellness challenges. Help support, monitor, and promote the use of on-site wellness and fitness spaces. Evaluation & Reporting Track participation and outcomes for wellness and nutrition initiatives using data and analytics. Prepare clear, professional reports and presentations for leadership to demonstrate progress toward wellness goals. Recommend program improvements based on trends, outcomes, and employee feedback. Ideal Candidate Profile Passionate about public service and improving the health of a diverse workforce. Strong background in nutrition, dietetics, or public health, with an understanding of how nutrition affects chronic disease and preventive health. Comfortable presenting to groups, engaging different audiences, and making complex health concepts easy to understand. Collaborative, relationship-focused, and able to work across departments and with external partners. Data-informed and comfortable using metrics to evaluate program success and make recommendations. Minimum Qualifications Education: Bachelor's degree in Nutrition, Dietetics, Public Health, or a related field; OR Credentialed as a Registered Dietitian (RD/RDN) or Certified Nutrition Specialist (CNS). Experience: At least two (2) years of experience in health promotion, nutrition education, or corporate/employee wellness programming. Licenses/Requirements: Possession of a valid Florida Driver's License. Reliable transportation to travel to various County worksites and field locations as needed. Preferred Qualifications Experience working in a corporate or employee wellness setting. Experience designing and delivering cooking demonstrations or hands-on nutrition programs. Familiarity with wellness technology platforms and digital engagement tools. Knowledge, Skills & Abilities Strong knowledge of nutrition, dietetics, and wellness promotion practices. Understanding of the relationship between nutrition, chronic disease management, and prevention. Familiarity with federal and state regulations impacting wellness programs (e.g., HIPAA, EEOC, GINA, ADA). Excellent presentation, public speaking, and group facilitation skills. Ability to research, analyze data, and evaluate program effectiveness. Strong interpersonal skills and the ability to build partnerships inside and outside the organization. Proficiency with Microsoft Office and comfort using wellness and digital engagement platforms. Physical & Work Conditions Regularly required to talk, hear, stand, walk, and use hands to handle or reach. Occasionally required to sit, climb, or kneel; must be able to lift up to 50 pounds (e.g., program materials, equipment). Classified as Medium Work - exerting up to 50 pounds occasionally and/or 20 pounds frequently to move objects. Emergency Management Responsibilities In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during or after the emergency/disaster. When you join Hillsborough County, you join a team dedicated to public service and making a difference in the community we serve. In addition to meaningful work, eligible employees enjoy a comprehensive benefits package that may include: Generous paid time off and holiday schedule Multiple health insurance plan options Dental and vision coverage Health Savings and Flexible Spending Accounts Life insurance and disability coverage Employee Assistance Program (EAP) Retirement plans and deferred compensation options Tuition reimbursement and professional development opportunities
$62.1k-65k yearly Auto-Apply 45d ago
HR Recruiting Specialist
Mid-Willamette Valley Community Action Agency 4.2
Salem, OR jobs
Mid-Willamette Valley Community Action Agency OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP. Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future. The HR Recruiting Specialist performs high volume recruitment, hiring, onboarding and other essential tasks in support of the HR Department. This person sources talented candidates for open positions, collects applicant and hiring data, and assures a pool of diverse applicants are available to hiring managers. This role is key in reaching out to members of communities, including those of Black and Indigenous People of Color (BIPOC), Veterans, and other qualified individuals with a desire and the skills needed to achieve the agency mission. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE An Associate's Degree in Human Resources, Business Administration, or related field; or SHRM/HRCI Certification. Four or more years of HR and/or Recruitment experience. An equivalent combination of education and experience may be considered. CERTIFICATES, LICENSES, REGISTRATION Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required. Candidate must pass a comprehensive MWVCAA background screening prior to employment. Successful registration with the Central Background Registry of the Child Care Division. Candidate must pass pre-employment and random drug screenings. KNOWLEDGE, SKILLS, AND ABILITIES Experience in applicant tracking system software preferred. Experience in HRIS platforms (Paycom) preferred. Basic proficiencies in computers, including MS Office (Outlook, Word, Teams, Excel) are required. Knowledge of hiring best practices, including interviewing standards and etiquette. Ability to communicate effectively, both written and orally, to Program Directors and Hiring Managers. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Creates, edits and posts jobs on various job boards, websites, community locations, and at schools. Creatively sources applicants to achieve applicant outcomes, including organizing and attending job fairs (stand-alone or in collaboration with other community partners), and phone call or text message campaigns. Reviews job applications in Applicant Tracking System to the appropriate programs. Updates ATS with statuses for each position. Monitors the data for each position and updates accordingly. Places orders for advertising, in publications and online. Evaluates effectiveness of sources. Advises hiring managers to interview qualified candidates as required under HR guidelines. Reviews and edits interview questions for appropriateness and job-related questions. Assists with pre-screening, phone/video or in-person interviews as requested. Prepares interview panel packets as needed. Seeks advisement from HR Manager upon discovery of inappropriate or discriminatory language and/or materials. Collects application materials, interview notes, scoring sheets, testing documents for completeness and filing once position is filled and candidates have been notified. Meets with candidates to review job offer letter, assist with the completion of pre-employment screening items, such as drive records, completion of references, and background checks. Works with HR Assistants and HR Clerk to complete clerical tasks such as filing, data entry and scanning of new employee documents such as I-9s, W4s, and policies and scanning hiring documents as needed. Follows agency interview panel process, collecting and storing documents when recruitments close. Sends system emails to applicants and contacts candidates regarding candidate status. Communicates frequently by telephone, video or in person with all levels of agency staff to provide information and answer questions regarding employment related matters. Develops rapport with candidates and presents career opportunities that may be attractive and rewarding. Refers to manager for complex issues, processes, and policies as they arise. SUPERVISORY RESPONSIBILITIES There are no supervisory duties in this position. PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Specific vision abilities required by this job include close vision and ability to adjust focus; hearing abilities required. Occasionally lift up to 25 pounds. Manual dexterity for handling office equipment, documents and phone. May require use of headset for answering phones. High levels of multitasking, and time management, including concurrent recruitments among multiple sites and programs. Diplomatically and calmly handles reactive applicants, employees and/or managers if the situation arises. WORK ENVIRONMENT Indoor, office work environment with frequent interruptions and demands. Working with coworkers/clients over the phone, via video conferencing and in-person. Occasional noise and distractions in work spaces. Opportunity for occasional remote or off-site work. MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at ************** .
$37k-58k yearly est. 13d ago
HR Recruiting Specialist
Mid-Willamette Valley Community Action Agency 4.2
Salem, OR jobs
Mid-Willamette Valley Community Action Agency OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP. Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future. The HR Recruiting Specialist performs high volume recruitment, hiring, onboarding and other essential tasks in support of the HR Department. This person sources talented candidates for open positions, collects applicant and hiring data, and assures a pool of diverse applicants are available to hiring managers. This role is key in reaching out to members of communities, including those of Black and Indigenous People of Color (BIPOC), Veterans, and other qualified individuals with a desire and the skills needed to achieve the agency mission. MINIMUM QUALIFICATIONS The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION and/or EXPERIENCE An Associate's Degree in Human Resources, Business Administration, or related field; or SHRM/HRCI Certification. Four or more years of HR and/or Recruitment experience. An equivalent combination of education and experience may be considered. CERTIFICATES, LICENSES, REGISTRATION Driver qualifications are required for this position. Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required. Candidate must pass a comprehensive MWVCAA background screening prior to employment. Successful registration with the Central Background Registry of the Child Care Division. Candidate must pass pre-employment and random drug screenings. KNOWLEDGE, SKILLS, AND ABILITIES Experience in applicant tracking system software preferred. Experience in HRIS platforms (Paycom) preferred. Basic proficiencies in computers, including MS Office (Outlook, Word, Teams, Excel) are required. Knowledge of hiring best practices, including interviewing standards and etiquette. Ability to communicate effectively, both written and orally, to Program Directors and Hiring Managers. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. Creates, edits and posts jobs on various job boards, websites, community locations, and at schools. Creatively sources applicants to achieve applicant outcomes, including organizing and attending job fairs (stand-alone or in collaboration with other community partners), and phone call or text message campaigns. Reviews job applications in Applicant Tracking System to the appropriate programs. Updates ATS with statuses for each position. Monitors the data for each position and updates accordingly. Places orders for advertising, in publications and online. Evaluates effectiveness of sources. Advises hiring managers to interview qualified candidates as required under HR guidelines. Reviews and edits interview questions for appropriateness and job-related questions. Assists with pre-screening, phone/video or in-person interviews as requested. Prepares interview panel packets as needed. Seeks advisement from HR Manager upon discovery of inappropriate or discriminatory language and/or materials. Collects application materials, interview notes, scoring sheets, testing documents for completeness and filing once position is filled and candidates have been notified. Meets with candidates to review job offer letter, assist with the completion of pre-employment screening items, such as drive records, completion of references, and background checks. Works with HR Assistants and HR Clerk to complete clerical tasks such as filing, data entry and scanning of new employee documents such as I-9s, W4s, and policies and scanning hiring documents as needed. Follows agency interview panel process, collecting and storing documents when recruitments close. Sends system emails to applicants and contacts candidates regarding candidate status. Communicates frequently by telephone, video or in person with all levels of agency staff to provide information and answer questions regarding employment related matters. Develops rapport with candidates and presents career opportunities that may be attractive and rewarding. Refers to manager for complex issues, processes, and policies as they arise. SUPERVISORY RESPONSIBILITIES There are no supervisory duties in this position. PHYSICAL AND MENTAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Specific vision abilities required by this job include close vision and ability to adjust focus; hearing abilities required. Occasionally lift up to 25 pounds. Manual dexterity for handling office equipment, documents and phone. May require use of headset for answering phones. High levels of multitasking, and time management, including concurrent recruitments among multiple sites and programs. Diplomatically and calmly handles reactive applicants, employees and/or managers if the situation arises. WORK ENVIRONMENT Indoor, office work environment with frequent interruptions and demands. Working with coworkers/clients over the phone, via video conferencing and in-person. Occasional noise and distractions in work spaces. Opportunity for occasional remote or off-site work. MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at ************** . Job Posted by ApplicantPro
$37k-58k yearly est. 12d ago
Human Resources Benefit Programs Specialist (Temporary)
CSU Careers 3.8
California jobs
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,261.00 per month to $6,213.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Confidential Administrative Support I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This position is full-time, temporary through June 30, 2026, with the possibility of reappointment. Please Note: Review of applications will begin on December 9, 2025. Under the guidance of the Director of Benefits and Payroll Services, the Benefit Programs Specialists is responsible for administering the university's employee benefit programs including health, dental, vision, COBRA, CalPERS, and flexible spending accounts. Notifies employees of eligibility and effective date of coverage, communicates benefit plans and eligibility to employees. The incumbent assists employees with health, dental, and vision inquiries, and processes benefits enrollments. Processes new hire, permitting event changes, open enrollments and cancellations. Provides necessary notifications regarding benefit changes, benefit eligibility and other applicable communiques to employees. In addition, the incumbent will participate in software/system upgrades and implementation tasks as it relates to benefits. This assignment also includes some responsibilities with maintaining the HR Benefits website content and may participate in other HR projects as assigned. The incumbent provides guidance and support to benefits team members. Responsibilities Benefits Administration Confirm employee eligibility for benefits and process new enrollments. Collect and verify required documentation for dependents and elections. Enter and verify data in MyHR, BAS, CalPERS, and related systems. Ensure deductions are correctly processed; follow up with Payroll (PPSD) or SCO for discrepancies. Manage annual Open Enrollment, including communication, materials preparation, and data verification. Compliance and Verification Conduct dependent verification for medical, dental, and vision plans. Monitor and process 26-year-old dependent terminations and initiate COBRA notifications. Process and verify Qualifying Life Events (QLEs) such as marriage, divorce, or birth. Audit benefits data for accuracy (e.g., CalPERS, PIMS, MyHR). Employee Support and Communication Respond to employee inquiries and provide benefit information. Coordinate and present during New Employee Orientation (NEO) sessions. Communicate with union representatives and distribute updated benefit materials. Reporting and Auditing Run and analyze daily benefit reports (e.g., A17, BAS activity). Identify and correct processing errors or out-of-sequence transactions. Prepare and upload monthly Dental Files to Delta.org. Key ACA Safe Harbor data into the SCO ACAS. COBRA Administration Identify employees eligible for COBRA due to resignation, retirement, or timebase reduction. Prepare and send COBRA packets and enrollment forms within required timeframes. Process enrollments and cancellations; verify updates in CalPERS and payroll systems. Special Programs Administer benefits for FERP participants (Faculty Early Retirement Program). Verify eligibility and adjust dental and vision benefits accordingly. Process Medicare Part B forms and support CalPERS compliance. Other Duties as Assigned May develop or present management positions with respect to meeting and conferring. Minimum Qualifications Knowledge To enter this classification at position skill level I, the incumbent must have a basic foundation of knowledge of the principles of organization, administration and management. Basic knowledge of research techniques and statistical methods. Abilities Ability to analyze and find solutions to problems, work independently, communicate effectively, and write clear and concise reports. Education This foundation would normally be obtained through a bachelor's degree or professional training program specific to the position (e.g. Certified Public Accountant) and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position. Required Qualifications A Bachelor's degree in a related field, or an equivalent combination of directly related experience, education and training. Ability to maintain confidentiality and to exercise considerable discretion, diplomacy, and good judgement. Ability to handle highly sensitive materials and situations, to include confidential files, and consistently using oral and listening skills. Ability to plan and organize multiple tasks and prioritize work, including setting and meeting deadlines. Demonstrated technical literacy with standard office computers, including proficiency with PeopleSoft, Microsoft Word, Microsoft Excel, PowerPoint, email, calendaring, and internet communications. Ability to draft and compose written correspondence and reports with sufficient knowledge of English grammar, punctuation, and spelling, including good proofreading and editing skills, at a level required for this position. Demonstrated ability to work relatively independently and apply good judgment in solving a wide range of problems, developing practical and thorough solutions. Demonstrated ability to communicate clearly and effectively, both orally and in writing, consistently using effective listening skills. Ability to maintain composure and tact during high stress situations and under heavy workload, with conflicting priorities, frequent interruption, and other demands. Ability to effectively handle multiple/changing priorities in a sometimes stressful environment while adhering to deadlines. A background check (which may include: checks of employment records, education records, criminal records, civil records, motor vehicle records, professional licenses, and sex offender registries, as position requires) must be completed satisfactorily before any candidate can be employed with the CSU. Preferred Skills and Knowledge Experience in Higher Education. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.
$4.3k-6.2k monthly 58d ago
Human Resources Professional (Human Resources Professional II), Division of Human Resources
CSU Careers 3.8
San Bernardino, CA jobs
Under general supervision, the Human Resources Professional administers and implements Human Resources programs and initiatives. Responsibilities cover most technical aspects of employment services and related projects. Applies professional level knowledge of human resources. Collaborates with various stakeholders to ensure compliance with human resources policy, regulations, and relevant bargaining contracts, and help stakeholders handle requests. Handles multiple work priorities and is accountable for own work results. Responsibilities: Coordinate daily operations of the Human Resources office by collaborating with internal and external partners, monitoring office needs, maintaining supplies and inventories, and ensuring continuity of services. Serve as a primary point of contact for Human Resources by screening and responding to inquiries via phone, email, and in person; provide guidance on HR policies and procedures and route inquiries appropriately. Process, track, and distribute HR documentation, mail, and work orders in a timely and accurate manner. Administer employee offboarding procedures and support system access requests, including volunteer and third-party approvals. Monitor background check and Live Scan requirements to ensure compliance with established policies and standards. Perform accurate data entry and maintenance in PeopleSoft, including name changes, Person of Interest (POI) requests, educational updates, and student employment transactions. Support Employment Services website maintenance, special project tracking, survey data analysis, and coordination of calendars and meetings for the Director. Serve as the primary onboarding delegate responsible for coordinating and processing onboarding activities for staff, management, faculty, and student employees. Ensure completion and compliance of HR onboarding requirements, including CSU Recruit forms, Tracker I-9 verification, and Mandated Reporter acknowledgments. Maintain compliance with federal I-9 regulations by tracking, monitoring, and verifying reverifications. Guide hiring departments, onboarding delegates, and applicants through onboarding procedures and timelines. Monitor, review, and process Campus Request Forms through Adobe Sign. Prepare and maintain personnel file documentation in accordance with HR and regulatory standards. Schedule onboarding sessions and lead in-person and virtual onboarding meetings to verify form accuracy and provide procedural guidance to new hires. Assist in planning, coordinating, and delivering Human Resources projects, initiatives, and events. Support New Employee Orientation (NEO) by preparing materials, coordinating logistics, and presenting HR-related content to new hires. Perform other classification-related duties as assigned in support of departmental goals, service excellence, and operational needs. Minimum Qualifications: Required Education and Experience Equivalent to a bachelor's degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Required Qualifications Working knowledge of human resources principles, practices, and applicable laws, regulations, and compliance requirements. Demonstrated experience developing, implementing, and maintaining human resources standards, policies, and procedures. Strong project planning and organizational skills with the ability to plan, prioritize, and manage multiple projects simultaneously. Strong analytical skills with the ability to evaluate and interpret data, draw sound conclusions, and develop actionable recommendations. Excellent communication and interpersonal skills with the ability to clearly present information and effectively advise managers, staff, and faculty on human resources policies and procedures. Preferred Qualifications Knowledge of university infrastructure, policies, procedures, and administrative operations. Ability to interpret and apply university, state, and federal employment-related policies, exercising independent judgment when guidelines are limited. Strong administrative, organizational, and problem-solving skills with the ability to manage multiple priorities independently. Excellent written and verbal communication skills, including drafting professional correspondence and reports. Proficiency with office software and technology tools (e.g., Microsoft Office Suite, Zoom) and ability to quickly learn new systems. Strong analytical, critical thinking, and decision-making skills with sound judgment and discretion. Ability to maintain confidentiality and securely handle sensitive employment and personnel records. Proven ability to collaborate effectively in a team environment and adapt to changing workloads in a fast-paced setting. Compensation and Benefits: Initial salary step placement will be Step 1 ($5,274/month) for qualified candidates. CSU Classification Salary Step Range: $5,274 - $7,684 per month (Step 1 - Step 20) The salary offered will take into account internal equity and experience among other factors. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Position Information: Work status: Full-time/Exempt/Probationary Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends. Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends. The application deadline is January 27, 2026 at 11:55 pm (PST) As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. California State University, San Bernardino is not a sponsoring agency for staff or management positions (i.e. H1-B Visas). CSUSB is not an E-Verify employer and cannot support visa holders with certain requirements (e.g., H1B, F1, STEM OPT). Conditions of Employment Background Check Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Drivers License Check Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record. Mandated Reporter The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. I-9 CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Statement of Commitment to Diversity In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination. California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion Closing Statement: Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu. Smoking CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/. Clery Act In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act
$5.3k-7.7k monthly 9d ago
Confidential / HR Specialist - part time
Fergus Falls Public Schools 3.7
Minnesota jobs
Support Staff/Nonaffiliated Staff The Fergus Falls School District has an immediate opening for a part time Confidential/HR Specialist. This onsite position is based out of the district office, works year-round including summer months and will be scheduled 20 hours/week with some flexibility in scheduling. The hourly wage range will be $25 - $28/hour depending on experience and the compensation package includes retirement, life insurance, and long term disability. JOB SUMMARY: The Confidential/HR Specialist provides vital administrative and executive support to the Superintendent and the Human Resource Director. Serving as a pivotal link between leadership and personnel operations, this role ensures the district office functions smoothly by coordinating and supporting critical processes. Operating as a key support pillar requires a high level of professional poise and the ability to navigate sensitive data and district communications with absolute discretion. QUALIFICATIONS: 1. High school graduate with two years of college or tech courses (HR preferred). 2. Demonstrated aptitude for office work and computer technology. 3. Ability to multitask and meet deadlines. 4. Highly motivated self-starter with excellent attention to detail. 5. Previous work experience in the area of HR strongly preferred. PERFORMANCE RESPONSIBILITIES: The tasks listed below are not intended to limit other tasks that might reasonably be assigned as necessary. 1. Provide executive support to the Superintendent including calendar management, distributing invites, and coordinating travel arrangements and itineraries. 2. Handles and stores sensitive data related to employer-employee relations, student data, collective bargaining, and legal actions involving the district with strict confidentiality. 3. Acts as a liaison for the school board by preparing, printing, and maintaining meeting agendas and ensuring room set-up for scheduled meetings, collects and maintains school board related documents and supporting materials, records official meeting minutes, and assists with legal compliance for public notices. Provides coordination of fundraising requests. 4. Serves as the primary point of contact between the superintendent's office and various stakeholders, including district staff, parents, the media, and community partners. 5. Assists with record and policy maintenance for the district. Ensures official district records and policy manuals are maintained in an organized and efficient manner and in accordance with internal policies and procedures and applicable law. 6. Supports the HR Director with the facilitation of the recruitment process by managing job postings, coordinating candidate communications, and scheduling interviews while ensuring meticulous record retention. 7. Executes the timely and accurate entry of new hires and substitute data into databases and tracking systems; maintains up-to-date, compliant personnel files and active substitute rosters. 8. Organizes and updates all employee personnel files, ensuring high standards of accuracy and confidentiality; performs the archiving and retention process for inactive records per District policy. 9. Drafts, edits, and assists with distribution of complex correspondence, reports, and presentations independently or from basic instructions. 10. Performs various office duties in an efficient and confidential manner, including preparation, review and/or distribution of requested reports, communications, spreadsheets, and filings. 11. Coordinates the administrative logistics of the onboarding process to ensure a seamless and welcoming transition for all new district employees and substitutes ensuring all required documentation is collected and processed in accordance with district and state requirements. 12. Performs data entry and/or look-up in software systems, programs, and databases as assigned. 13. Assists with workers' compensation claims, reporting, and file maintenance. 14. Participates in in-service training, meetings, other training as needed/instructed. Application deadline: Open until filled Start date: as soon as possible The Fergus Falls Public School District is an Equal Opportunity Employer and Educator, who fully and actively supports equal access for all qualified applicants, regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability status, Genetic Information or Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law, and prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint, or otherwise oppose discrimination. Accommodation: If you have a disability that requires accommodation during the selection process, please email HR at ************************* or call ************, ext. 9010. Background Check Upon Conditional Offer: Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. C riminal convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. Making false statements or withholding information during the hiring process will cause you to be barred from employment or removed from employment. Veteran's Preference: Eligible veterans as defined by Minnesota Statute 197.447 may claim Veterans Preference during the hiring process. A DD214 and required supporting documentation must be included with the employment application to receive preference. Fergus Falls Public Schools are a tobacco-free workplace.
$25-28 hourly 13d ago
Human Islet Isolation Associate - Pancreas Donors
City of Hope 3.9
Duarte, CA jobs
Join the forefront of groundbreaking research at the Beckman Research Institute of City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. Our dedicated and compassionate faculty and staff are driven by a common mission: Contribute to innovative approaches in predicting, preventing, and curing diseases, shaping the future of medicine through cutting-edge research. A Human Islet Isolation Associate role is available in the lab of Dr. Fouad Kandeel. He is principal investigator on the islet transplantation trial to determine the safety and efficacy of islet cell transplantation as a treatment for patients with type 1 diabetes. In addition, Dr. Kandeel has recently concluded a clinical project to identify genes related to the development of type 2 diabetes and cardiovascular disease in the Hispanic population. He also continues to oversee the Diabetes and Cardiovascular Risk Reduction Program, which he established several years ago at City of Hope. Due to his strong background in endocrine tumors and thyroid cancer, Dr. Kandeel participates in the development of the national guidelines for the management of neuroendocrine tumors and thyroid cancer. Please note this role is arranged on a rotating schedule, including 24/7 on call times which include holidays and weekends. You must respond to emergency calls at all times. As a successful candidate, you will: * Be responsible for manufacturing and isolating human islets from pancreas donors under limited supervision for transplant and research purposes. * Conduct islet manufacturing (both transplant and research) and related research development under cGMP guidelines. These tasks include but are not limited to: real-time documentation, islet culture, islet sampling, islet assessment, tissue harvest and achieve, assist in developing SOPs, and attend meeting and conference for continuous education. * Set up the equipment/devices in cGMP facility and prepare media prior to pancreas arrival. Responsible for performing routine inventory and re-stocking. Other additional tasks include organization of the cGMP facility, reagent preparation and aliquoting, and, preparing and autoclaving tubing sets per SOP. * Participate in the efforts to achieve compliance with all Federal (FDA) and State accrediting agency requirements in the manufacturing and testing of isolated human islets in the Cellular Therapeutic Production Center. * Provide qualification and validation support for manufacturing processes and quality assurance procedures that are essential to the cGMP production of biomedical products. * Cooperate with Quality Assurance group (QA) and Quality Systems to ensure the quality of product and cGMP compliance. Your qualifications should include: * Bachelor's degree in a scientific discipline or equivalent. Experience may substitute for minimum education requirements. * 3-5 years of experience with a Bachelor's or 0-4 years of experience with a Masters * Basic biology and chemistry experience * Biotechnology or Pharmaceutical industry experience preferred City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE.
$46k-60k yearly est. 60d+ ago
HR Specialist
Hubbard County 3.8
Park Rapids, MN jobs
Performs a diverse array of professional and confidential human resource management responsibilities. This position has direct accountability for staffing recruitment and selection and onboarding processes. Responsible for a variety of regulatory compliance duties including employment, benefits, human resource administration, data and records management in compliance with federal, state and county human resources laws, regulations, policies and practices. Serves as central point of contact for internal and external customers. Essential Duties and Responsibilities Oversees comprehensive human resources functions including recruitment, benefits, and HR administration in compliance with county, state, and federal regulations. Manages the full recruitment lifecycle and onboarding/off-boarding processes; serves as subject matter expert and system administrator for HRIS recruitment, onboarding, benefits, and performance management. Partners with payroll to administer employee benefits, open enrollment, COBRA, and reconciliation of payroll and benefit accounts. Administers FMLA, workers' compensation, unemployment, wellness, and DOT drug and alcohol programs; ensures compliance reporting; supports policy and labor agreement development; provides HR training and communications; manages performance management systems; supports data analysis, reporting, and records retention. Qualifications and Knowledge, Skills and Abilities Minimum qualifications Bachelor's Degree in Human Resource Management, Business Administration, Accounting or related field (i.e. emphasis in Management, Industrial Relations, Organizational Development) and 3 years work experience directly in a human resources position of similar nature and scope of responsibility OR Equivalent combination of education and/or work experience Knowledge, Skills and Abilities Knowledge: Office procedures and practices. Principles and practices of human resources administration. Federal, state and county human resources laws, regulations, policies and practices. Adhere to all laws, statutes, policies and rules with the essential level of confidentiality and safety required of the position. Skills: Time management, under strict timelines and administrative requirements. English grammar, punctuation and vocabulary. Customer service. Advanced computer skills. Proficient in using automated systems relevant to the position. Communicate effectively both orally and in writing with all stakeholders relevant to the position. Detail-oriented with strong organizational skills, accuracy, and problem solving. Abilities: Attend trainings/meetings, on an as needed basis, via a reliable means of transportation. Maintain strict confidentiality. Establish and maintain effective working relationships. Follow established procedures and directives from supervisors. Organize work effectively and handle a wide variety of duties; provide attention to detail. Work independently and make appropriate decisions in a prompt and efficient manner. Prioritize workload and meet multiple deadlines; multi-task; be flexible with work demands. Work in a changing environment. Preferred Qualifications Work experience: processing payroll (preferably 75+ employees); administering benefits, FMLA, unemployment, worker's compensation, recruitment and selection Work experience with Human Resource Information System (HRIS) (UKG or equivalent) Human Resource Certification Work experience in a government HR department Work experience in a union environment as either a HR representative or union representative Physical Requirements Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Note (Management Right) The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. Regular attendance on the job and the performance of other duties as assigned are required. The County retains the discretion to add or change the contents of this position description at any time.
$34k-51k yearly est. 9d ago
Human Resources Associate
City of Cumberland, Md 3.3
Cumberland, MD jobs
Official Job Description
$50k-66k yearly est. 15d ago
Financial Resources Specialist, Title IV-E Program
Department of Health and Human Services 3.7
Human resource specialist job at Department of Health & Family Welfare
If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Health and Human Services (DHHS) Financial Resources Specialist Opening Date: January 6, 2026 Closing Date: January 20, 2026 Job Class Code: 0077 Grade: 18 (Professional & Technical Svcs) Salary: $19.02 - $26.48 per hour Position Number: 02022-2071 Location: This vacancy is in our Bangor office Core Responsibilities: As a Financial Resources Specialist, you will obtain and evaluate information from Caseworkers and client records in order to make timely determinations of eligibility for the Title IV-E program. In performing these duties, your goals will be to ensure compliance with the Federal Title IV-E program requirements and to maximize Maine's reimbursement for child welfare services. Your duties will include: • Ensuring Title IV-E eligibility information is collected and entered into the Katahdin (Comprehensive Child Welfare Information System) in an accurate and timely manner. • Communicating directly with Office of Child and Family Services Caseworkers, providers and other state and federal agencies in order to obtain information and ensure compliance with applicable rules, regulations and policies. • Obtaining MaineCare and other state and federal benefits for children in the State's care based on eligibility. • Performing quality assurance audits of eligibility records to ensure accuracy of Title IV-E reimbursement and assisting in various state and federal audits to ensure compliance of federal Title IV-E law. • Preparing cases for and assisting in state and federal audits to ensure compliance with Title IV-E & IV-B laws. Minimum Qualifications: A four (4) year combination of education, training, and/or progressively responsible experience performing administrative and/or complex clerical tasks including experience which demonstrates interviewing and data gathering skills as needed to form basis for judgments in eligibility determinations. The backgrounds of well-qualified candidates should demonstrate the following competencies: 1. The ability to research, gather and analyze client information and make reimbursement eligibility determinations in accordance with established standards. 2. The ability to work in a fast paced, customer service-oriented position. 3. The ability to gain a working knowledge of multiple federal and state policies and programs in a compressed timeframe. 4. Skilled in the use of standardized desktop technology and products. In your cover letter, please rate your skills in each of the following as expert, skilled or novice: Outlook or comparable e-mail application Excel or comparable spreadsheet application MS Word or comparable word processing application Keyboarding (words per minute) Katahdin (Comprehensive Child Welfare Information System) ACES CSEME Other enterprise-level application systems* (*Please list applications and skill level. Example: ACES - expert, CSEME - novice) Thinking about applying? Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your experience and passion set you apart. Agency information: The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Financial Resource Unit is responsible for determining Title IV-E eligibility for children in the custody of the State of Maine and ensuring MaineCare services and benefits are obtained for qualifying children. Application Information: For additional information about this position please contact Manisha Donahue, Social Services Program Specialist at ************** or by email at ************************* To apply, please upload a recent resume (if available) and cover letter addressing each of the competency areas identified in the above section. Please submit all documents or files in PDF or Word format. To request a paper application, please contact ************************* Benefits of working for the State of Maine: No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: Work-Life Fit - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. Health Insurance Coverage - The State of Maine pays 85%-100% of employee-only premiums ($12,845.82 - $15,112.76 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. Health Insurance Premium Credit - Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. Dental Insurance - The State of Maine pays 100% of employee-only dental premiums ($395.72 annual value). Retirement Plan - The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child-including fathers and adoptive parents-receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time. There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request. . If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.
$19-26.5 hourly Auto-Apply 15d ago