Administrative Support Assistant jobs at Department of Homeland Security - 1520 jobs

We are partnering with an elite firm to identify a distinguished Administrative Assistant to provide cornerstone support to their senior leadership team. This position is crafted for a seasoned administrative professional who excels at being the operational anchor of a high-energy office and a trusted strategist for busy executives. The successful candidate will be a forward-thinking problem solver who maintains composure in high-pressure situations, pivots seamlessly as priorities change, and manages confidential matters with total integrity. Company Highlights: Strategic Executive Team: Work alongside tenured leaders dedicated to long-term organizational success. Agile Work Environment: A vibrant office setting that empowers staff with autonomy and varied responsibilities. Key Operational Influence: A high-visibility role positioned at the center of the firm's daily triumphs. Competitive Compensation: $50,000-$55,000 per year. Responsibilities of the Administrative Assistant: Provide high-level administrative partnership and strategic coordination for the executive office. Serve as the primary manager for intricate calendars, meeting requests, and multi-leg travel itineraries. Draft sophisticated business communications and prepare polished presentations and executive summaries. Track project progress, document key meeting outcomes, and oversee the completion of action items. Manage the workflow of digital contracts and approvals using modern electronic signature platforms. Act as the professional liaison for high-level guests, stakeholders, and external partners. Ensure optimal office functionality by overseeing facilities, inventory, and vendor partnerships. Lead the planning and execution of corporate functions, staff retreats, and executive sessions. Administer financial support tasks, including the reconciliation of expenses and reimbursement processing. Assist with targeted market research and various special projects to support firm growth. Handle occasional local logistical needs and errands to facilitate an uninterrupted executive workflow. Qualifications of the Administrative Assistant: Experience: 5+ years of dedicated professional history as an Executive Assistant or in a senior support role. Environment: Proven ability to navigate rapidly evolving, high-stakes professional landscapes. Skill Set: Outstanding organizational aptitude with the capacity to balance competing deadlines with ease. Character: A track record of absolute confidentiality, professional maturity, and sharp intuition. Logistics: Must possess a current driver's license and a reliable vehicle for local errands. Education: An Associate's or Bachelor's degree is preferred, though not mandatory. Submit your resume today for immediate consideration! Want to explore more exciting job opportunities? Click here Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching to help you with resumes, interviews, and career planning. Referral Program that rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Holiday Pay, Health Insurance, Weekly Pay City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match!

REPOSTING - Jan 2026 About the EDC The EDC is the lead organization driving economic growth and diversification on Florida's Space Coast. We connect businesses, talent, and resources to strengthen our future. Our team is small, collaborative, and deeply mission-focused: when we succeed, it means new jobs and more opportunities across the region. Working for the EDC provides the opportunity to apply your skills and gain experience in a leading non-profit as you further your career in business. Position Overview As the full-time, in office Administrative Assistant, you will be assisting executive leadership and project managers in daily activities such as scheduling, meeting preparation, investor relations, accounting, and proposal preparation. You will keep projects and people moving so the EDC can deliver on its mission. A typical week includes generating reports, keeping financial records organized in Hubdoc, and updating the CRM so staff always have accurate information at their fingertips. Technology proficiency is critical to success. After training, you will be the primary team member for audio visual set-up both in-office and during events. Your software skills will advance our proficiency in streamlining workflow and project completion. Throughout the week, you will be the go-to person for office organization while lending assistance when a team member may need an extra hand. The work is steady and varied, with a good balance between daily tasks and special projects, keeping you engaged. Skills Needed for Success Associate's degree or higher in business related field. 2+ years administrative or office support experience. Strong skills in Microsoft products including Word, Excel, Outlook, PowerPoint, and Teams; along with knowledge of Canva and Adobe products. Basic accounting or bookkeeping knowledge. Familiarity with HubSpot CRM software. Strong written and verbal communication skills; attention to detail, and ability to manage multiple priorities and deadlines. Competitive Benefits Salary range $40,000-$45,000 based on experience. Full benefits include health, vision and dental insurance 11 paid holidays, vacation, and sick leave. Retirement contribution and 401K. A diverse work environment. Opportunities for professional development. A mission-driven team where your behind-the-scenes work drives economic impact. How to Apply We're excited to meet candidates who are detail-oriented, committed to the role long-term, and ready to make a difference. Ready to play a key role in fueling Florida's Space Coast growth?

Please note the required work schedule days and hours. Follow Your Calling, Find Your Career!! Please apply by: Friday, January 23rd, 2026 Salary Range: $20.71 to $25.89 per hour. This is a non-exempt (hourly) position. Pay rates are based on education, skill, experience level and internal equity. Internal equity considerations include an assessment of the applicant's salary history and qualifications in comparison to the market rate and requirements for the job. At Mecklenburg County, you'll have the chance to build a career as unique as you are with support, inclusive culture, and technology to become the best version of you. We're counting on YOUR unique voice and perspective to help Mecklenburg County become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. Youth and Family Services Division (YFS) of the DSS Department of Child, Family and Adult Services (CFAS) provides a variation of services to safeguard children by strengthening the protective capacities of families whose children's health, safety and well-being are at risk. The mission of DSS is to strengthen families and communities through a safety-net of services, collaborations, and hope. The Department's vision is to define and cultivate an organizational culture that is more compassionate and understanding toward each other and our clients. YFS firmly believes the people who do this work are our most important resource. As such, children and families deserve trained, skillful professionals to engage and effectively assist them. If you have a passion for social work and making a difference in your local community, come join our Youth and Family Services team! Position Specific Information Position supports both Pre-Custody and Post-custody services by completing research in county and state database systems on individuals who are involved in active cases with Youth & Family Services. Full time onsite position Monday - Friday, 12:00 PM to 9:00 PM located at 10101 David Taylor Drive, Charlotte, NC 28262. Position Summary Perform progressively responsible administrative, clerical, and technical work. This position, under minimal supervision, is responsible for advanced administrative functions of variety and specialization in a department. Essential Functions Provide administrative support to internal departmental staff Respond to inquiries and resolves administrative issues that may arise Prepare written correspondence such as memos, emails, presentations, forms, and other documents Coordinate meetings, interviews and assist with program preparation Prepare, develop or maintain reports, manuals, or interview documents Conducts moderately complex research. Perform confidential data entry, create, organize and maintain files Maintain supply levels and ordering stock Use computers for various operations such as database management Answer telephone or greet visitors and handle or direct inquiries to the appropriate persons according to the need/issue presented Operate office equipment: fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material Compose, type, and distribute meeting notes, agendas, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports Some positions may be required to support enrollment and eligibility activities performed in the NC FAST system Some positions may be required to provide general guidance and direction to lower-level staff. Minimum Qualifications Experience: Minimum of four years of administrative experience. Education: High School Diploma or equivalent. Combination of relevant education and relevant experience accepted: Yes Licenses and Certifications: May require a valid North Carolina or South Carolina Driver's License May require County Driving Privileges Preferred Qualifications Previous experience working in PATH NC, ISSI CW, Central Registry, and NC Fast highly preferred. Excellent attention to detail to ensure accuracy, thoroughness, and high-quality results. Knowledge, Skills and Abilities Knowledge of Administrative and clerical procedures and systems using various computer operations, managing files and records Principles and processes for providing customer and employee services Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar Skills Customer service Coordination and organization Judgement and decision making Time management Abilities Adaptability: Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided Customer Focus: Effectively meeting customer needs; building productive customer relationships; taking responsibility for customer satisfaction and loyalty Initiating Action: Taking prompt action to accomplish objectives; take action to achieve goals beyond what is required; being proactive. Planning and Organizing: Establishing courses of action for self and others to ensure that work is completed efficiently Stress tolerance: Maintaining stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and to the organization Computer Skills Data entry Intermediate use in various computer applications. Proficient in various computer applications including Microsoft Office Suite Work Environment Works in an office setting with moderate noise Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Disclaimer Statement This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor's request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.

General Job Information This position is located in the Public Services Division, District of Columbia Public Library (DCPL) System which serves the entire Washington metropolitan area. The Library System is comprised of the Central Library and 25 neighborhood branch libraries, and employs more than 500 employees. The Library is making a number of service improvements and embarking on a major transformation into a 21st century library system. The new state-of-the-art system will have innovative programs, advanced technology, expanded literacy services, modern and welcoming facilities, and robust collections, as well as, serve as a National model for libraries around the nation. The incumbent serves as the Administrative Support Assistant for the Public Services Division and provides administrative and front-office support. As one of the primary points of contact with other agency departments, organizations, and the general public, the incumbent projects a professional, courteous, and customer-oriented image to both telephone and personal visitors to the office. The incumbent maintains strict confidentiality in all matters related to the work of this position. DUTIES AND RESPONSIBILITIES * Provides administrative support services to the Public Services Directors and Public Services Executive Officer and manages, coordinates, and implements the administrative functions associated with daily operations of their departments. * In collaboration with the Executive Officer, reviews, all Public Services program agreements. This includes receiving draft program agreements from public services staff and other agency departments, reviewing drafts for clarity and completeness. * Ensures that all contracts move through the process in a timely manner to support public programming and alerts the Executive Officer of any delays or concerns related to the process. * Tracks spending of Departmental budgets; regularly reviews budgets and spending plans with the Executive Officer. Compiles information and prepares requisitions for the Procurement Department and receives vendor's payments into the Procurement Automated Support System (PASS). * Incumbent is authorized to make office purchases using the District's P-Card issued by DC Government and reconciles credit card statement with actual expenses and receipt of goods and services. Prepares monthly transactions log for supervisor's approval. * Uses several types of software, such as spreadsheets, database, work processing, and PowerPoint to generate specific working documents, forms, charts and graphs, and presentations. * Investigates, researches, and makes inquiries requested by the supervisor, performs special assignments such as developing reports that could involve the analysis and evaluation of information from a number of different sources within the office and from outside sources. * Receives visitors and directs telephone and online queries regarding the full scope of Library services and programs. * Preforms other duties as assigned. EDUCATION & EXPERIENCE Experience cannot substitute for education The incumbent must possess a minimum of two (2) years of experience working in an office setting as an administrative assistant or clerical assistant or other experience in planning and managing meetings, projects, or events. Must possess a High School Diploma or a certificate of equivalency (GED) issued by a recognized department of education. A Bachelor degree is preferred. If you are currently serving a probationary period of a grade CS 8 OR serving in a CS 7 and below at the date/time of the application, you will not be considered for this position. All applicants must have successfully completed their probationary period of CS 8 to be considered for the position prior to submitting their application. In addition, the following is required: * Skill in operating a personal computer and various software packages in the execution of administrative support functions including Microsoft Office 365 (Word, Excel, Teams, PowerPoint, etc.). * Knowledge of grammar, spelling, punctuation, and required formats in order to properly prepare effective written communications; to review and edit correspondence; and to draft responses, introductions, and other communications. * Knowledge of and skill in applying the regulations and procedures regarding District government purchasing. * Knowledge of and skill in applying budget tracking and monitoring best practices. * Skill in conducting basic research for special assignments. * Knowledge of and analytical ability to identify and resolve issues or problems of a procedural or factual nature. * Knowledge of standard administrative work practices in order to maintain files, prepare correspondence, prioritize work and meet schedules and deadlines. RESIDENCY REQUIREMENT A person applying for a position in the Career Service, Educational Service, Management Supervisory Service, an attorney position in the Legal Service (series 905) other than the Senior Executive Attorney Service (SEAS), or an attorney position in the Excepted Service (series 950) who is a bona fide District resident AT THE TIME OF APPLICATION for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected the person shall be required to present, no less than 8 proofs of bona fide District residency and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment. GENERAL SUITABILITY SCREENING This position is subject to general suitability screening; verification of employment history, reference checks and degree/license, as applicable. The appointee to the position may be offered employment contingent upon receipt of a satisfactory general suitability screening. ENHANCED SUITABILITY SCREENING The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening; If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and the appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening. EMPLOYMENT BENEFITS Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the District of Columbia government's retirement plan. However, if selectee was previously employed in the District of Columbia government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon re-employment. LICENSES AND CERTIFICATIONS None OTHER SIGNIFICANT FACTORS Type of Appointment: Career Service Regular Appointment Next Steps - While we appreciate every applicant's interest, only those who meet the qualifications AND are considered from the hiring committee/panel will be contacted for next steps in the recruitment process. Appointed Salary - The selected incumbent will be appointed at the appropriate salary rate of a CS 9 based on the DPM's promotional two-step rules and guidelines. Budgeted Salary: The anticipated proposed budgeted salary range for this position is annually and will range from $62,158 through $70,102. Salary will be commensurate with experience. Collective Bargaining Unit: This position is covered under a collective bargaining agreement. Promotion Potential - None Schedule-Tour of Duty/Telework - This position will be required to work normal business hours Monday through Friday. Telework will be at the discretion of the incumbent's supervisor. NOTE: We appreciate every applicant's interest. However, only those who meet the qualifications and are considered by the hiring committee or interview panel will be contacted for the next steps in the recruitment process. IMPORTANT: All District government agencies must go through a waiver process through the Office of the City Administrator (OCA) for final approval before a candidate may officially start employment. EQUAL EMPLOYMENT OPPORTUNITY The District of Columbia Government is an Equal Opportunity Employer: all qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability. Sexual harassment is a form of sex discrimination, which is also prohibited. In addition, harassment based on any of the above-protected categories is prohibited.

SALARY RANGE $21.03 - $27.75 WORK ASSIGNMENT DETAILS Under close supervision, the successful candidate will perform a wide range of clerical and administrative support duties within the Waukesha County Child Support Division, a division of the Waukesha County Office of Corporation Counsel. This position is responsible for tasks including, but not limited to, mail runs and mail processing; utilizing confidential reports for tasks; preparing correspondence and other communications; preparing, organizing, and maintaining confidential records; scanning and indexing confidential documents; sorting and pulling files for court; maintaining organization of the file room; assisting with special projects; and performing other related duties as assigned. EXAMPLE OF DUTIES: The following list of duties and responsibilities are commonly performed by a position at this level but are not necessarily required of all positions. 1) Prepares a variety of routine documents, correspondence, memorandums. 2) Performs data entry, maintains and updates electronic files and databases. 3) Monitors, maintains and orders office supplies. 4) Organizes and maintains files and file systems, scans documents, records and reports, copies materials, files paper and/or electronic information and distributes documents as necessary. 5) Receives, sorts, processes, and distributes incoming mail and prepares and processes outgoing mail. 6) Establishes a variety of files based on established guidelines, files and retrieves materials, archives and manages department records. 7) Handles confidential or sensitive information and documents. 8) Adheres to County policies, procedures, and federal, state, and local regulations. 9) Provides assistance to other support staff. 10) Establishes and maintains effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, outside agencies, and the general public. 11) Attends department and/or division meetings 12) Performs other duties as apparent or assigned. To learn more about the Child Support Program, please check out this video: What is Child Support?” or visit our website at ***************************************************************************************** Pursuant to Internal Revenue (IRS) 1075 Publication, Federal Bureau of Investigations (FBI) fingerprints and criminal background checks are a component and requirement for access to Federal Tax Information (FTI). New hires must be successfully adjudicated before a start date is established and prior to granting access to FTI. Successful adjudication is a job requirement, and as such, must be initiated at least every 4 years 6 months. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Assistant, click here. If you are curious of the comprehensive benefit package the County offers, click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

SALARY RANGE $21.03 - $27.75 WORK ASSIGNMENT DETAILS Under close supervision, the successful candidate will perform a wide range of clerical and administrative support duties within the Waukesha County Child Support Division, a division of the Waukesha County Office of Corporation Counsel. This position is responsible for tasks including, but not limited to, mail runs and mail processing; utilizing confidential reports for tasks; preparing correspondence and other communications; preparing, organizing, and maintaining confidential records; scanning and indexing confidential documents; sorting and pulling files for court; maintaining organization of the file room; assisting with special projects; and performing other related duties as assigned. EXAMPLE OF DUTIES: The following list of duties and responsibilities are commonly performed by a position at this level but are not necessarily required of all positions. 1) Prepares a variety of routine documents, correspondence, memorandums. 2) Performs data entry, maintains and updates electronic files and databases. 3) Monitors, maintains and orders office supplies. 4) Organizes and maintains files and file systems, scans documents, records and reports, copies materials, files paper and/or electronic information and distributes documents as necessary. 5) Receives, sorts, processes, and distributes incoming mail and prepares and processes outgoing mail. 6) Establishes a variety of files based on established guidelines, files and retrieves materials, archives and manages department records. 7) Handles confidential or sensitive information and documents. 8) Adheres to County policies, procedures, and federal, state, and local regulations. 9) Provides assistance to other support staff. 10) Establishes and maintains effective, professional, positive, and respectful working relationships and communications internally, with other County Departments/Divisions, outside agencies, and the general public. 11) Attends department and/or division meetings 12) Performs other duties as apparent or assigned. To learn more about the Child Support Program, please check out this video: What is Child Support?" or visit our website at ***************************************************************************************** Pursuant to Internal Revenue (IRS) 1075 Publication, Federal Bureau of Investigations (FBI) fingerprints and criminal background checks are a component and requirement for access to Federal Tax Information (FTI). New hires must be successfully adjudicated before a start date is established and prior to granting access to FTI. Successful adjudication is a job requirement, and as such, must be initiated at least every 4 years 6 months. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Assistant, click here. If you are curious of the comprehensive benefit package the County offers, click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department's front-line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications. Key Responsibilities Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions Assist students with advising-related processes, registration questions, and Registrar procedures Support orientation activities and coordinate advisor assignments and reassignments Update and maintain the department website and social media platforms Prepare and distribute department communications, flyers, newsletters, and promotional materials Supervise and provide work direction to student assistants Knowledge, Skills & Abilities Ability to communicate with constituents in a professional and respectful manner Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling Ability to compose and appropriately format correspondence and reports Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available) Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data Ability to learn, interpret independently, and apply a variety of complex policies and procedures Ability to identify deviations from applicable policies Ability to perform accurately in a detail-oriented environment Ability to handle multiple work priorities, organize and plan work and projects Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications Completion of a high school program or its equivalent One (1) year of experience in an office environment Preferred Qualifications Associate degree or equivalent Three (3) years of related office work experience Compensation Classification: Administrative Support Assistant II Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 - Step 12) CSU Salary Range: $3,565/month - $5,092/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: January 13, 2026 through January 27, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Executive Assistant - Project Coordinator $61,919. 00/annual

Executive Assistant - Project Coordinator $61,919.00/annual This position is responsible for providing administrative and project support to the CEO, such as the accurate and timely drafting of sensitive documents and letters; preparing for meetings, documenting and disseminating meeting outcomes while also coordinating project timelines, tracking progress and ensuring key initiatives meet deadlines. The Executive Assistant-Project Coordinator maintains the agency website, Facebook page and other social media. The position will be responsible for creating/proofreading documents and templates. Principal Accountabilities: Coordinates projects for the CEO. Facilitates communication with internal staff and outside organizations. Completes assignments for the CEO. Drafts articles, documents, letters, press releases, internal correspondence, and testimony. Proofreads and creates templates as assigned. Manage complex calendars, screen communications, maintain confidentiality. Develop and maintain project plans, track deliverables, manage timelines, identify risks and ensure tasks are completed. Coordinates all aspects of audio/visual requirements for meetings and events. Provides supports for agency meetings. Coordinates preparation and planning. Reminds participants; tracks meeting attendance. Prepares and sends materials for Board, Advisory, Council on Aging, and coalition meetings. Take and disseminate minutes. Holds primary responsibility for agency media outreach. Ensures that timely, accurate content is prepared and posted to the agency's website, Facebook page and other social media. Authors and distributes press releases, flyers, and public service announcements. Acts as the lead staff person in the agency's fundraising efforts. Establishes an accurate, up to date database. Liaises with the Board's fundraising committee. Tracks donation requests and responses and ensures prompt acknowledgement. Work closely with Legislation for agency advocacy. Oversee Legislative events an establish relationships with Legislators and their aides. Ensures that all details associated with trainings, annual meeting, and special events are completed in a timely fashion. Oversees registration for training events. Tracks participation and evaluations. Procures venue, oversees all details and arrangements. Coordinates the timely preparation of an accurate invitation list. Ensures that invitations are designed and mailed, and responses tracked. Assumes responsibility for the annual report preparation and publication. Qualifications: Education: Bachelor's degree; additional office practice schooling preferred. Experience: Two to five years experience as an executive assistant to a CEO/President. Special Skills/Knowledge: •Exceptional oral and written communication skills; high level of initiative. •Advanced computer skills with Microsoft Office Suite (including Access, PowerPoint, Excel), knowledge of Word Press. •Demonstrated accuracy and attention to detail, proven organization and time management skills in a fast-paced environment. •Effective problem-solving skills and ability to maintain confidence. •Proactive, takes initiative and works autonomously •Valid driver's license and reliable transportation required. This is intended to be general, will evolve over time, and is subject to periodic updating. This job description does not constitute a written or implied contract of employment.

Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $3,565.00 per month to $4,346.00 per month (Step 1 - Step 11). Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Support Assistant II About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Please Note: Review of applications will begin on January 27, 2026. This position serves as the primary point of contact for the Education Administrative Support Office in the College of Letters, Arts, and Social Sciences (CLASS). It covers a wide range of administrative, clerical, and general office support with varying levels of complexity. This position provides front-line customer service and operational support for the Education Administrative Support Office and serves as the primary point of contact for visitors, students, faculty, and staff. This role oversees daily office operations; coordinates routine administrative processes; and ensures accurate tracking and documentation of college activities. The position supports academic departments through tasks such as syllabus collection, faculty office hour posting, scholarship tracking, procurement card oversight, room scheduling, and permit distribution. This position also assists with purchasing, facilities requests, and maintaining college directories, while providing responsive support for special projects and other duties as assigned. Responsibilities General Administrative Support Answers main phone line screen, take messages and direct callers to the appropriate personnel. Greet all guests and visitors to the office and provides assistance as needed, such as but not limited to opening classrooms for instructors, directing students to their classrooms and assist guests with navigating the campus for services. Distribute mail and packages daily; sends delivery notifications to appropriate personnel. Purchases Office Supplies: purchase, maintain inventory and track fund balance according to University policy and procedures. Submit work order requests with Facilities Operations. Submit print orders to Duplicating Services as directed. Maintain College Master Directory and update in all public facing locations virtual or physical. Submit key requests, track and notify requester of status. Administrative Duties Collects and renames Courses Syllabi for all Ed departments (Every Semester). Collects and posts Faculty Office Hours. Sends Grading Reminders (Every Semester). Track CEAS Scholarship(s). Serve as procurement card steward by monitoring card usage, ensuring compliance with campus and CSU policies. Executes, per policy, Non-Academic rooming requests. Distributes annual staff parking permits and faculty academic term permits, maintains accurate list of Faculty and Staff that receive parking permits and addresses any missing parking permit. Submits parking permit requests with Parking Services for college events/meetings. Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation. An ability to understand standard office procedures. An ability to operate standard office equipment. An ability to learn office technology systems. An ability to perform basic mathematical calculations. Typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Strong interpersonal, professional, and customer service skills. Strong written and oral communication skills. Highly organized and detail-oriented both in a physical and virtual environment. Ability to follow-up, prioritize and manage workload effectively and efficiently. Strong computer skills with intermediate computer knowledge base and typing ability. (e.g., scanning, email, virtual environments, and file management in a virtual setting). Proficient in the following programs: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google, Outlook calendars and various web browsers. Knowledge of the following programs: SharePoint, Oracle, Survey Monkey and Publisher. Knowledge in the use of the following types of equipment: copy machines, scanners, fax machines, computer PC and MAC platforms, USB drives, multiple line phone systems. Ability to interpret and follow instruction and policy guidelines. Ability to perform mathematical calculations with speed and accuracy. Demonstrated ability to maintain reliable and punctual attendance for front-desk operations. Preferred Skills and Knowledge 2-4 years of experience in administrative or office environments preferably in a higher education setting. 1-4 years of experience in a customer service/call center setting. Ability to proof and add graphics to documents. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

The Administrative Support Assistant I is a permanent, full-time position used by various agencies throughout the State. These duties may include filing documents, sorting mail, composing documents, proofreading documents, making copies, maintaining records, or receptionist duties.

The Administrative Support Assistant III is a permanent, full-time position used by various agencies throughout the State. Employees in this class are responsible for performing advanced clerical duties, which may involve significant administrative or supervisory responsibility. Certain positions may require complex typing.

The Administrative Support Assistant II is a permanent, full-time position used by various agencies throughout the State. This is advanced and/or supervisory office support work involving a variety of tasks and work methods. Employees in this class are responsible for making decisions and solving problems utilizing their knowledge of the activities, practices, and applicable functions, rules and regulations of the organization in which employed.

Provides administrative support to the Division and Department. Enters correspondence, reports and other data into computer or related equipment. Assists in the Procurement of equipment, supplies and services through established purchasing procedures and practices, for the city's departments. Duties require independent judgment with understanding of Facilities Department functions, procedures and terminology. Budgetary Responsibilities: Assists in preparation of Division budget. Monitors expenditures during the year. * Supports team by performing tasks related to organization and strong communication, completes reports for other staff members as needed * Prepare spreadsheets to present various data as requested by the Director or Division Manager. * Answers the phone, screens calls, answers citizen or City Staff inquiries and directs them to the appropriate person and takes messages for the division. * Assists with purchasing card program, Reconciles purchasing card for division Handles and routes all incoming and outgoing mail. * Regularly processes work order data entry. Maintains the filing system. * Serves as manager of office supplies, maintains supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies. * Coordinates travel and training for division personnel. * Assists with reviewing and creating electronic requisitions for submittal of electronic bid requests, purchase orders and contracts. * Occasionally perform work beyond 40-hour work week when workload requires. Maintains work order database and workflows for division. * Performs other related duties as assigned. Ability to sit, stand, squat, and move about and office and vehicle maintenance facility. Ability to drive a city vehicle. Ability to read and understand manuals and updates regarding City and departmental policies and procedures. Skill in experience in the operation of computerized systems in order to design or complete spreadsheets, forms databases or work processing assignments. High school diploma or equivalent plus three to five years' experience working as an administrative assistant/ clerical position. Must complete typing test with a minimum score of 40 wpm, data entry test with minimum score of 10 kpm, spelling and grammar test with minimum score of 60. Experience in spreadsheet applications, databases and word processing required. Valid Texas driver's license required.

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Prepares and disseminates information concerning agency programs and services; assists in the development of administrative and technical assistance policies and procedures; and responds to inquiries regarding rules, regulations, policies, and procedures. B. Prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; assists in compiling and entering data for charts, graphs, databases, summaries, and reports; and maintains filing and record keeping systems. C. Assists in planning meetings, conferences, and seminars; provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff; and reviews and routes mail. D. Provides technical assistance to others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Customer service, clerical, secretarial, administrative support, or technical program support experience preferred. 3. Criminal justice experience preferred. 4. Computer operations experience preferred. 5. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain accurate records, files, and reports. 10. Skill to plan work in order to meet established guidelines. 11. Skill in the electronic transmission of communications. 12. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Job DescriptionSalary: Job Title: Production Administrative Assistant Department: Production Industry: Title Insurance / Title Abstract Company The Production Administrative Assistant supports the title production team by managing new title orders, preparing and tracking reports, coordinating searches and surveys, and maintaining accurate records throughout the title production process. This role requires strong attention to detail, the ability to manage multiple tasks efficiently, and familiarity with title company procedures and systems. Key Responsibilities Application / Order Setup Monitor incoming emails and new title orders Assign title numbers to new files Open files in Snap and perform initial data entry Type and review legal land descriptions Order municipal searches and title examinations Submit survey requests to surveyors Report Production & Follow-Up Generate title reports Follow up on missing municipal searches Order additional municipal searches Prepare and issue agency letters Update title certifications, including: Effective dates Name changes Lender name and loan amount Perform title meter readings Review and track tax lien information Survey status Production Support Import abstract and municipal search results into the system Email completed title reports to clients Coordinate and send hard copies of title reports Reader Support Continue title review upon receipt of returns Process condominium updates Generate follow-up letters related to survey readings Clearance Support Send clearance requests concurrently with report issuance Support clearance processing as needed Administrative Duties Maintain and update the daily New York order log Ensure accurate recordkeeping and documentation throughout the production cycle Answer phone calls and provide customer service Qualifications & Skills Prior experience in a title company or real estate-related environment preferred Familiarity with title production processes, municipal searches, and surveys Strong data entry and document preparation skills Excellent attention to detail and organizational skills Ability to manage multiple files and deadlines simultaneously Proficiency with Snap or similar title software preferred Strong verbal and written communication skills Work Environment Office-based role in a fast-paced production setting Frequent interaction with internal production teams and external vendors

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of private facilities contracts and contract monitoring programs; coordinates work with agency departments; assists in the development of administrative and technical assistance policies and procedures; and reviews and seeks solutions to problems. B. Prepares and disseminates information concerning agency programs and operations; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding rules, regulations, policies, and procedures. C. Compiles and enters data, makes calculations, and prepares administrative and statistical reports; researches, composes, designs, and edits agency forms, manuals, and reports; and maintains filing, record keeping, and records management systems to include automated information systems. D. Assists in the preparation of presentations for administrative and executive meetings; schedules and coordinates appointments, interviews, and conferences; and provides liaison with other agencies and organizations. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training * Graduation from an accredited senior high school or equivalent or GED. * One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. * One year full-time, wage earning experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. B. Knowledge and Skills * Knowledge of office practices and procedures. * Knowledge of business terminology, spelling, punctuation, and grammar. * Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. * Skill to communicate ideas and instructions clearly and concisely. * Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. * Skill in problem-solving techniques. * Skill to interpret and apply rules, regulations, policies, and procedures. * Skill in the electronic transmission of communications. * Skill in the use of computers and related equipment in a stand-alone or local area network environment. * Skill to review technical data and prepare technical reports. * Skill to prepare and maintain complex records and files in an automated system. * Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. * Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, paper shredder, paper cutter, telephone, dolly, and automobile

Performs advanced administrative support work. Work involves providing and coordinating administrative support including disseminating information; developing filing systems; preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Performs advanced technical assistance work for an agency program; prepares, interprets, and disseminates information concerning agency programs and procedures; coordinates work with organizational units of the agency; and provides liaison with program staff, other departments, agencies, organizations, officials, and the public. B. Develops administrative and technical policies and procedures; responds to inquiries regarding technical program and administrative regulations, policies, and procedures; and assists in researching technical issues and identifying trends requiring remedial training. C. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and other documents; compiles and edits data for graphs, charts, and databases, makes calculations, and prepares summaries and reports; compiles and edits information to create electronic records used to make appropriate unit custody, housing, and general activity plan assignments; and develops and maintains filing, record keeping, quality control, monitoring, and other records management systems. D. Supervises and trains technical and administrative support staff in the intake program and other operations and activities. * Performs a variety of marginal duties not listed, to be determined and assigned as needed MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Three years full-time, wage-earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Experience in the supervision of employees preferred. 4. Inmate classification experience preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 3. Skill to communicate ideas and instructions clearly and concisely. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to interpret and apply rules, regulations, policies, and procedures. 6. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 7. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 8. Skill in the electronic transmission of communications. 9. Skill in problem-solving techniques 10. Skill to train and supervise employees. 11. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15-44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dictation equipment, dolly, and automobile.

VDPS Assistant, Creative Greensboro Work Schedule: On-call/as needed; work will generally occur Thursday & Friday between 8:00 am and 10:00 pm, Saturday 9:00 am-10:00 pm, and Sunday 12-8:00 pm. Important Information About Roster Positions Thank you for considering a roster position with the City of Greensboro! These positions are an excellent opportunity to gain valuable experience and contribute to our community. Please review the details below to ensure you understand the nature of roster employment: * Hourly Employment: Roster positions are paid hourly and do not include benefits such as medical, dental, or vision insurance, life insurance, paid leave, or paid holidays. * Limited Hours: Roster employees may work up to, but no more than, 1,000 hours in a 12 month period. * Pension System: Roster positions are not eligible for membership in the city's pension system. While roster positions do not include benefits, they are often a pathway to full-time, benefited employment with the City. Many of our current full-time employees started in roster positions, and we encourage you to explore this opportunity as a potential first step in your career with us. We value the contributions of all our team members and look forward to welcoming dedicated individuals who share our commitment to serving the community. About Us Founded in 2019, Creative Greensboro, the city's office of arts and culture, provides support for, ensures access to, and drives awareness of Greensboro's creative community. Through a range of programs, services and partnerships, Creative Greensboro supports the development of a vibrant city. About the Position As a VDPS Assistant you will support the activation of the Van Dyke Performance Space with customer service, house management, and technical support for events. This includes operating lighting and sound systems, assisting renters and performers, and ensuring functions the smooth execution of performances and programs. Work will be on an as-needed basis, primarily during evenings and weekends. The physical duties of the job are walking, kneeling, standing, or sitting for prolonged periods of time and lifting and carrying moderate to heavy materials (up to 40lbs). This job is Non-Exempt under FLSA policy. Minimum Qualifications: * High School Diploma/GED * 1-3 years professional experience working in a performing arts environment operating lighting and sound systems. * 3+ years of professional experience in a position with customer service responsibilities. * Experience with events/live theatrical productions. * Experience with lighting software programs (EOS) and lighting hardware management. * Experience managing and operating audio equipment in a theater space. * Experience with Microsoft Office, Qlab or similar, and projector equipment. Preferred Qualifications: * Associate's or Bachelor Degree in a Cultural Arts related field