How to hire a document processor

How to hire a document processor, step by step

Here's a step-by-step document processor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a document processor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new document processor
• Step 8: Go through the hiring process checklist

What does a document processor do?

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1. Identify your hiring needs

   Before you start hiring a document processor, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect document processor also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents document processor salaries for various positions.

   Type of Document Processor	Description	Hourly rate
   Document Processor		$12-19
   Typist	A typist is responsible for typing all of a company's documents and materials, including reports, policies, and correspondence. A typist may also be known as a word processor or copy clerk... Show more	$10-23
   Loan Closer	A loan closer is primarily in charge of handling and closing loan documentation, ensuring accuracy and smooth transactions. A loan closer's responsibilities revolve around liaising with clients to guarantee that they adhere to every term in the contract, preparing necessary reports and documents, monitoring payment progress, and ensuring that they have a deep understanding of the obligations under the contract... Show more	$14-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Quality Standards
   • Real Estate
   • Computer System
   • Office Equipment
   • Clerical Tasks
   • PDF
   • Loan Applications
   • Veterans
   • QC
   • Commercial Loans
   • Bank Secrecy Act
   • Loan Contracts
   • Salesforce

   Check all skills

   Responsibilities:

   • Manage a monthly pipeline averaging 100 files from origination to funding per month as a Jr. processor.
   • Summer internship, FHA loan processing
   • Used WordPerfect in windows environment.
   • Scan responses using an OPEX scanner.
   • Enter vehicle data into the AS400 system.
   • Prep, scan and index documents using OnBase.

   More document processor duties

3. Make a budget

   Including a salary range in your document processor job description is one of the best ways to attract top talent. A document processor can vary based on:

   • Location. For example, document processors' average salary in mississippi is 41% less than in massachusetts.
   • Seniority. Entry-level document processors 35% less than senior-level document processors.
   • Certifications. A document processor with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a document processor's salary.

   Average document processor salary

   $15.74hourly

   $32,730 yearly

   ---

   Entry-level document processor salary

   $26,000 yearly salary

   Updated December 13, 2025

   Average document processor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$42,883	$21
   2	Colorado	$38,096	$18
   3	New York	$37,468	$18
   4	Connecticut	$37,274	$18
   5	California	$36,607	$18
   6	Oregon	$35,773	$17
   7	Virginia	$35,396	$17
   8	Minnesota	$35,076	$17
   9	Arizona	$33,875	$16
   10	Pennsylvania	$33,818	$16
   11	North Carolina	$33,745	$16
   12	Illinois	$33,505	$16
   13	Texas	$33,432	$16
   14	Iowa	$33,399	$16
   15	Ohio	$33,023	$16
   16	Delaware	$32,544	$16
   17	Michigan	$32,342	$16
   18	Florida	$30,323	$15
   19	Oklahoma	$29,646	$14
   20	Georgia	$29,305	$14

   Average document processor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Pfizer	$42,295	$20.33
   2	BNP Paribas	$38,495	$18.51
   3	Farmers Insurance	$38,211	$18.37
   4	State Bar of Michigan	$37,681	$18.12
   5	Health Advocates	$36,922	$17.75
   6	CSC Holdings LLC	$36,719	$17.65	3
   7	Richmond American Homes	$36,421	$17.51
   8	Matrix Service Company	$35,409	$17.02
   9	Carollo Engineers	$35,152	$16.90	1
   10	Tom Gill Chevrolet	$34,607	$16.64
   11	Southern Glazer's	$34,581	$16.63
   12	West	$34,541	$16.61
   13	The A Team	$34,393	$16.54	2
   14	Open Systems Technologies	$34,371	$16.52
   15	Brown & Brown	$33,791	$16.25
   16	Bank of the West	$33,705	$16.20
   17	Nicolet National Bank	$33,642	$16.17
   18	Wells Fargo	$33,576	$16.14	7
   19	Remote	$33,502	$16.11	13
   20	RMS Management	$33,456	$16.08

4. Writing a document processor job description

   A document processor job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a document processor job description:

   Document processor job description example

   Would you like to be a part of a dynamic team of professionals that is truly passionate about our work? Are you interested in working for an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong? If this sounds like you, talk to us about joining our team.
   
   Carollo Engineers is a nationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. Our vision is to become the best water consulting firm in the United States, and we are looking for motivated, talented people to help us reach that goal. We are seeking a Document Processor to support Carollo's vision of becoming the best water consulting firm in the United States.
   Responsibilities
   
   * Supports multi-office document processing needs
   * Produces and formats specifications, technical and design memoranda, reports and general correspondences using company templates and formatting standards
   * Proofreads completed work for accuracy of editing and formatting
   * Converts scanned images or Excel files into MS Word documents
   * Combines files (Excel, Word, Acrobat, etc.) for production purposes
   * Converts documents to Adobe PDF files
   * Scans materials into PDF or uses Optical Character Recognition software to scan materials into MS Word
   * Converts and cleans documents from other software applications
   * Organizes and maintains directory structures
   * Maintains knowledge of firm-supported software packages in order to provide maximum support
   
   Qualifications
   
   * High School Diploma
   * Minimum of 5 years of experience in a word processing environment
   * 70 wpm
   * Advanced knowledge of Office 365 MSWord (styles, graphics, tables, outlines, table of contents, templates, macros)
   * Office 365 MSExcel (intermediate level: formatting, header/footer, file path name, etc.)
   * Knowledge of Adobe Acrobat, Outlook, and other computer applications
   * Ability to work independently and be team player
   * Ability to work under pressure and meet deadlines
   * Ability to multi-task and reprioritize quickly upon request
   * Ability to handle confidential material
   * Excellent organization and time management skills.
   * Solid written/verbal communication skills, including grammar and attention to detail
   * High level of critical thinking
   * Professional experience handling confidential/sensitive issues
   * Ability to exercise good judgment
   * Prioritize as business/workload and deadlines dictate
   * Initiative, proactive attitude
   
   Preferred Qualifications
   
   * Experience with Microsoft Teams
   
   Other Compensation and Benefits
   
   Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo's benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.

   Copy this example

   

5. Post your job

   There are a few common ways to find document processors for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your document processor job on Zippia to find and recruit document processor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit document processors, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new document processor

   Once you've decided on a perfect document processor candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new document processor. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a document processor?