Contracts Administrator jobs at Duke University Health System - 211 jobs

Grants and Contracts Administrator
Duke University 4.6
Contracts administrator job at Duke University Health System
School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations. Are you ready to make a meaningful impact by supporting the grants and contracts compliance within the Shared Research and Administration Resource Group (RASR)? Candidates must reside in the following states: AL, AZ, CA CO, CT, DE, FL, GA HI, IL, IN, IA, KY, LA, ME, MD, MA, MI, MT, NH, NJ, NY, NC, OH, OR, PA, SC, TN, TX, VA, WA, & Washington, DC. Be You. This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts. Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals. Ensure all applications and contracts meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements. This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Work Arrangement - This position has the option to be 100% remote. Candidates must reside in one of the approved states for remote work, which can be viewed here: ********************************************** Anticipated Pay Range - Duke University provides an annual base salary range for this position as USD $59,829.00 to USD $96,900.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer. Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: ***************************** DEPARTMENTAL PREFERENCES Pre-award & Post-award experience strongly preferred. Experience in a University setting strongly preferred. MINIMUM QUALIFICATIONS Education - Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred. Successful completion of the Research Administration Academy (RAA) Onboarding Training and registration in a learning track within the first 90 days is required. The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process. Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements. Experience - No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position. Be Bold. Skills * Ability to analyze data and formulate conclusions. * Ability to learn changing technologies related to grants and contracts management. * Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point). * Ability to communicate both verbally and in writing with all levels of the organization. * Ability to manage and prioritize multiple projects/tasks simultaneously. * Ability to create verbal and written reports. * Knowledge of federal rules and regulations relating to research grant and/or contract activity. * Knowledge of Duke University policies and procedures relating to grant and contracts activity. * Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management. * Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards. * Understand and be able to apply costing rules and regulations to federally funded projects. * Experience with/Ability to perform required functions in SPS, R3, grants.duke and SES relating to assigned duties. * Understand financial processes and controls including the reconciliation process. Work Performed Pre-award Job Responsibilities * Develop budgets and budget justification which include proofing the budget for inconsistencies and ensuring accuracy. * Prepare and submit grants and contracts through pre-award process utilizing both Sponsor and Duke regulations. Follow through to submission to Sponsor. * Advise the faculty/PI on administrative requirements in preparing proposal submissions. * Assist faculty/PI and study team with development of internal cost assessment and subsequent budget development and negotiation with sponsor including the use of the Clinical Research Management System, if applicable. * Prepare, coordinate and review proposal elements such as biosketches, justifications and facilities & resources for consistency, accuracy, and completeness. * Monitor compliance with agency and University regulations regarding submission; verify all financial information, including the application of the appropriate overhead rate for the project. * Review sponsored projects through Sponsored Projects System to Office of Research Administration to ensure compliance with University procedures and institutional signatures. * Participate, as necessary, in study initiation meetings to help facilitate internal cost assessment development and budget negotiations. Post-award Job Responsibilities * Manage assigned projects and financial project portfolios. * Ensure understanding of the current fiscal performance of studies and identify areas of concern that need resolution. Advise faculty/PI on budget adjustments and revisions necessary to meet the sponsor requirements. * Monitor proposal status and advise faculty/PI on requirements and deadlines associated with research protection protocols. * Manage budget, reporting and compliance timelines through the lifecycle of the grant or contract; communicate new WBSEs to appropriate department personnel. * Establish sub-recipient financial and reporting requirements; coordinate issuance of sub-agreements with ORA. * Reconcile monthly budget reports and inform faculty/PI and/or supervisor of corrections/adjustments that have been made. * Identify and submit the cost transfers resulting from budget reconciliation. * As requirements change, prepare and submit requests for re- budgeting/modifying the funded project. Reconcile and close all sub-recipient cost objects and obtain all sponsor-required reports. * Monitor compliance with agency and University regulations regarding reporting. * Maintain financial records per the institutional documents' retention guidelines. * Monitor and determine appropriate charging of patient care expenses to the study cost object(s). * Manage overdrafts in line with unit procedures and institution guidelines. * Ensure proper recording of revenue associated with all projects; applying revenue management standards. * Close all funded projects consistent with university processes and timelines. Administrative Job Responsibilities * Develop project management plan for review by the faculty/PI or senior level grants administrator. * May make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations. * Ensure process (SOP) is in place within the unit for proper handling and tracking of Sponsor payments into the project cost object. This process must be handled in accordance with the institution's current policy. * Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions on behalf of unit. * Apply federal and university rules to appropriately manage effort for individuals compensated, in whole or in part, from sponsored awards. * Submit reports to the Grants and Contracts Manager/Divisional Administrator/Business Manager when requested. Tier Structure Associate: Proficient as a grants and contracts administrator. Advanced: Experienced, highly capable, and requires minimal oversight of work. Experience - 3 years of relevant experience (2 years for internal employees who have received 2 Exceeds Expectations on performance reviews). Training - RAA required in addition to 2 electives to prepare for AGM is required. AGM must be completed within 12 months. Senior: Subject matter expert. May be responsible for mentoring and developing others. Experience - 6 years of relevant experience (5 years for internal employees who have received 4 Exceeds Expectations on performance reviews. CRA certification can also reduce the years of experience requirement to 5 years). Training - RAA and AGM required. Expected to attend all the appropriate internal updates. Lead: Advanced tier competencies as well as responsibilities for mentoring and developing staff. Oversees work of others. May or may not carry same responsibilities as a full supervisor. Experience - 3 years of relevant experience (2 years for internal employees who have received 2 Exceeds Expectations on performance reviews). Training - RAA and AGM required. Expected to attend all the appropriate internal updates. Choose Duke. Apply now and become a vital part of our collaborative and mission-driven team with the RASR Group at the School of Medicine! Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department. Nearest Major Market: Durham Nearest Secondary Market: Raleigh
$59.8k-96.9k yearly 22d ago

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Grants and Contracts Administrator -Campus Grants Management Remote
Duke University 4.6
Contracts administrator job at Duke University Health System
Duke University: Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America's leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries. Be You. Be Bold. Choose Duke. Be You. At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Grants and Contracts Administrator - Remote, you'll be a vital part of a collaborative, interdisciplinary team within the Office for Research and Innovation. You'll support faculty and researchers across diverse departments as they pursue groundbreaking work in sponsored research. This remote position is part of the Campus Grants Management Team (CGMT), a dynamic and growing unit dedicated to providing cradle-to-grave grant management services with a strong emphasis on customer service and compliance. You'll thrive here if you're a critical thinker, problem solver, and someone who enjoys working in a fast-paced, mission-driven environment. Be Bold. What You'll Do: As a Grants and Contracts Administrator, you'll be a subject-matter expert and strategic partner to faculty, supporting both pre-award and post-award activities: Life Cycle Pre-Award (30%) * Prepare and submit proposals in compliance with sponsor and Duke regulations. * Advise faculty/PI on administrative requirements and proposal development. * Coordinate and review biosketches, budgets, justifications, and other documents. * Ensure timely routing and submission of proposals. * Manage subcontract processes with collaborating organizations. Post-Award (50%) * Oversee budget, effort, reporting, and compliance throughout the grant lifecycle. * Provide guidance on budget revisions and sponsor requirements. * Generate ad hoc reports for faculty and business managers. * Manage sub-recipient agreements and financial reporting. * Reconcile budgets, submit cost transfers, and close out projects. * Ensure compliance with agency and university regulations. * Maintain financial records and manage overdrafts per institutional guidelines. Administrative (20%) * Develop project management plans and monitor cost-sharing obligations. * Apply federal and university rules to manage effort distribution. * Submit reports to central and unit management. * Perform other related duties as assigned. Position Preferences: * Candidates with experience securing and managing U.S. Federal Funding-especially Training Grants-are strongly encouraged to apply. * Preference given to those with a proven track record in complex reporting and cost-sharing for federally funded programs. Choose Duke. Remote Work Eligibility: All Duke University remote workers must reside in one of the following states or districts: Arizona California Colorado Connecticut Florida Georgia Hawaii Illinois Indiana Maryland Massachusetts Michigan Maine Montana New Hampshire New Jersey New York North Carolina Ohio Pennsylvania South Carolina Tennessee Texas Virginia Washington (State) Washington, DC Required Qualifications: * Bachelor's degree required; research or grants education/certification preferred. * Completion of Duke-specific training modules within the first 6-12 months. * No experience required for candidates with relevant degrees. * Strong analytical, communication, and organizational skills. * High proficiency in Excel and Duke systems (SPS, SAP, Duke@Work, grants.duke). Compensation: * Annual base salary range: $59,829.00 - $96,900.00 USD * Total compensation includes competitive medical/dental benefits, retirement plans, and family-friendly programs. For more information about Duke benefits, please go to ***************************** Ready to Make a Difference? Apply now and help us build a stronger, smarter, and more connected future. Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department. Nearest Major Market: Durham Nearest Secondary Market: Raleigh
$59.8k-96.9k yearly 60d+ ago
Contract Administrator 4 - Procurement and Contracting - FT - Day - Hybrid
UCI Health 4.4
Fullerton, CA jobs
Who We Are UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif. , four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America's Best Hospitals by U. S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County's only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County. To learn more about UCI Health, visit www. ucihealth. org. Your Role on the Team Position Summary: Under general direction incumbent is responsible for coordinating the contracting of commodities as assigned, from initiation through terms and conditions and legal reviews to signed contract and implementation in accordance with policies and procedures, including but not limited to investigating alternatives, reviewing cost effectiveness, soliciting bids and negotiating with vendors. Incumbent is responsible for procurement of a wide variety of medical related services and supplies and understanding end to end supply chain process to properly implement successful programs. Performs contract administration, price analysis, and negotiations. Contracts for minor/capital equipment, as assigned. Develops sourcing strategies for services, supplies, and technologies associated with assigned commodities/categories. Incumbent must employ use of analysis-based scoring criteria/methodology to include presenting models to key stakeholders in clinical and business settings. Develops and maintains expertise in commodities and sourcing of supplies for areas assigned. Resolves POs, payment, contract, and departmental issues. Develop and drives complex RFXs for services and supplies, including bid specifications, terms and conditions, bid evaluation and vendor selection. Assists in the planning of, and performs lease/purchase transactions following UC program guidelines, as assigned. Documents source selection, price rationale, and maintains purchase documentation to assure compliance with audit, University of California, state and other requirements. Adheres to HIPAA and BAA requirements. Performs other duties as assigned. What It Takes to be Successful Total Compensation We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. Required Qualifications: Effective interpersonal skills required to establish and maintain credibility and working relationships with vendors, colleagues and client groups. Bachelor's degree in related area and/or equivalent experience/training. Advanced written, verbal and interpersonal communication skills; advanced ability to deal with broad and diverse constituencies using advanced customer service orientation and skills. Advanced organizational, presentation and negotiation skills. Advanced listening, political acumen skills and problem recognition, avoidance and resolution skills. Advanced knowledge of contracting principles and practices, methods and procedures used in competitive procurement, including value analysis, and source selection techniques. Advanced knowledge of Word, Excel, Project, PowerPoint, and other tools in the Microsoft Office Advanced knowledge and understanding of specific contracting assignments. Preferred Qualifications: Legal training and/or certification and/or degree desirable Advanced knowledge of contract law, the California Public Contract Code and an advanced understanding of University's Business and Finance Bulletins and other relevant rules, guidelines, policies and practices. Conditions of Employment: The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan Employment Misconduct* Legal Right to Work in the United States Vaccination Policies Smoking and Tobacco Policy Drug Free Environment *Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements. California Child Abuse and Neglect Reporting Act E-Verify Pre-Placement Health Evaluation Details of each policy may be reviewed by visiting the following page: *********** uci. edu/new-hire/conditions-of-employment. php Closing Statement: The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming. UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci. edu or at **************, Monday - Friday from 8:30 a. m. - 5:00 p. m. Consideration for Work Authorization Sponsorship Must be able to provide proof of work authorization
$56k-69k yearly est. 60d+ ago
Contract Administrator
Globus Medical 4.5
Audubon, PA jobs
At Globus Medical, we move with a sense of urgency to deliver innovations that improve the quality of life of patients with musculoskeletal disorders. Our team is inspired by the needs of these patients, and the surgeons and healthcare providers who treat them. We embrace a culture of exceptional response by partnering with researchers and educators to transform clinical insights into tangible solutions. Our solutions improve the techniques and outcomes of surgery so patients can resume their lives as quickly as possible. Position Summary: The Contract Administrator will be responsible for all aspects of domestic and international assigned regional healthcare account contracts within the Contracts group. The position will support domestic and international assigned regional field sales and partner closely with internal departments, both domestically and internationally, to support the sales teams by providing accurate and timely contract assistance. The position handles the entire contract process from pre-contract through post-signature phases and collaborates with the sales team and internal departments to ensure staff are informed of new contracts and changes or updates to existing contracts. Essential Functions: Coordinates and prepares quality Purchase contracts and ensures timely, accurate and effective submissions of RFP's, RFI's, Tenders, and responses to all domestic and international assigned healthcare accounts Serves as a liaison between internal and external parties during contract development, negotiation and execution stages Coordinates for field sales members on all aspects of healthcare account contracts to ensure all contracts are properly reviewed, redlined or revised for compliance with business terms and channeled through the Globus contract approval procedure in timely manner Interacts with Pricing Administration Team to ensure contract terms conform to pricing arrangement and final approved pricing is included in contract Administers and analyzes Purchase contracts within contract management database. Assures accurate data entry of contract specifications and terms into database and completeness of all contracting processes Negotiates business terms and conditions within scope of responsibility. Ensures contract provisions are clear and conform to company policy. Facilitates the approval process of all contract documents from pre-contract through post-signature phases as necessary Maintains processes that provide timely notification of critical contract events (e.g. renewals, termination and due dates contained within the agreements) Reviews and updates or extends existing contracts; prepares amendments Acts as a liaison to Pricing Committee and in-house executive management on all assigned healthcare account contract issues and assigned external healthcare account customers Follows all procedures outlined in Globus Medical's Quality Policy and Employee Handbook to ensure conformity with all laws, regulations and government agency guidelines This role may be involved in government contracting Adheres to the letter and spirit of the company Code of Conduct, the AdvaMed Code, MedTech Code, and all other company policies. Ensures Compliance with applicable governmental laws, rules, and regulations, both in the United States and internationally, by completing introductory and annual training and maintaining knowledge of compliance as it applies to your role Represents the company in a professional manner and uphold the highest standards of ethical business practices and socially responsible conduct in all interactions with other employees, customers, suppliers, and other third parties Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Qualifications: Bachelor's degree in business or related field is required; may consider an equivalent of relevant business experience and education 2-3 years' experience in a contract administration, paralegal or similar position preferred. Specific experience with medical devices is a plus Understanding of basic contract administration principles and concepts Advanced WORD skills required Excellent relationship management skills required Excellent problem resolution skills, written and verbal communications skills, and consistently display a high level of professional conduct Results driven, able to self-direct and work independently while showing initiative Able to multi-task, pay close attention to detail and be flexible in a fast paced and growing organization Strong organizational and analytical thinking skills Strong interpersonal skills, including optimism, diplomacy and flexibility, and the ability to interface effectively with personnel at many different levels throughout the company and with our customers and other business partners Physical Demands: The physical demands listed here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Required to sit; climb or balance; and stoop, kneel, crouch or crawl Required to regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds Required to possess specific visons abilities, including: close vision, distance vision, color vision, peripheral vision, depth perception and capacity to adjust focus Our Values: Our Life Moves Us philosophy is built on four values: Passionate About Innovation, Customer Focused, Teamwork, and Driven. Passionate about Innovation: Improving patient care by delivering advanced technology to our customers is at the core of what we do. We are passionate in our role in improving the lives of patients by continuously developing better solutions. Customer Focused: We listen to our customers' needs and respond with a sense of urgency. Teamwork: Working together, anything is possible. We value every person on our team and treat each other with respect. We are accountable to one another and support each other. Together, we make each other stronger. Driven: We pursue our mission with energy and passion. We are nimble, results-oriented and decisive. We overcome obstacles that arise in our quest to deliver solutions that will improve the lives of our customers and patients. Equal Employment Opportunity: Globus Medical is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, age, disability, marital status, pregnancy, national origin or citizenship. We are committed to a diverse workforce. We value all employees' talents and support an environment that is inclusive and respectful. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
$59k-74k yearly est. Auto-Apply 60d+ ago
Community Engagement Representative, SilverSneakers - Honolulu, HI - Part-time Contractor (remote opportunity in the Honolulu area)
Tivity Health, Inc. 4.1
Urban Honolulu, HI jobs
Description/Responsibilities SilverSneakers Community Engagement Representatives are independent contractors that rely on their professional experience to support Tivity Health within the designated territory. Support may include event coverage, speaking presentations, fitness workshops and demonstrations, and ongoing SilverSneakers brand awareness. Employment Status: Independent Contractor Location: Honolulu, HI (must live in the Honolulu area) Hours: Contractual, dependent on need within market. Approximately 5 hours per month (does fluctuate based on business needs) Position Summary: Work in partnership with Tivity Health's Regional Growth Managers (RGMs) to promote SilverSneakers with the utmost knowledge, professionalism and integrity. Provide outstanding service to members of the SilverSneakers program providing information and product demonstrations to engage in the benefit. Attend and support community events interacting with our older adult members to help grow our brands and increase program engagement. Provide table/booth support at various events including setup and teardown. Lead event speaking presentations for various initiatives. Virtual event support, as needed. Identify and communicate client and/or other partner opportunities with RGMs. Maintain communication records and accurate reports regarding expenses. Track and report event details providing feedback on attendance and enrollment metrics. Preferred: Lead 5-15 minute fitness demos. Qualifications Ability to complete the SilverSneakers teaching criteria (Fraud, Waste and Abuse, and other format- specific training as needed) Current CPR certification (if leading demos) Experience in fitness, wellness, health, nutrition, or senior services. Event experience preferred. High degree of computer literacy (MS Office Products), technology, and other virtual training tools (for example, laptop with access to internet and email) Strong organizational skills Strong instructional skills Strong written and verbal communication skills Ability to function independently with little supervision. Proficiency in Spanish, Korean, and/or Chinese is highly desirable. Pay rate: $40/hour About Tivity Health Inc. Tivity Health, Inc. is a leading provider of healthy life-changing solutions, including SilverSneakers , Prime Fitness, and WholeHealth Living . We help adults improve their health and support them on life's journey by providing access to in-person and virtual physical activity, social and mental enrichment programs, as well as a full suite of physical medicine and integrative health services. Our suite of services support health plans, employers, health systems and providers nationwide as they seek to reduce costs and improve health outcomes. Learn more at TivityHealth. Tivity Health is an equal employment opportunity employer and is committed to a proactive program of diversity development. Tivity Health will continue to recruit, hire, train, and promote into all job levels without regard to race, religion, gender, marital status, familial status, national origin, age, mental or physical disability, sexual orientation, gender identity, source of income, or veteran status.
$40 hourly Auto-Apply 49d ago
Senior Contracts Representative, Defense Agencies IT Business Area
Leidos 4.7
Remote
Leidos is seeking a contracts professional to join our Defense Agencies IT contracts team. This position is an individual contributor. ***Remote candidate must be located within the greater Washington D.C. or Baltimore metro areas and able to support occasional in-person meetings at Leidos and customer sites.*** In this role as a Senior Contracts Representative, you represent the “selling side” of the procurement interaction. Acting as the authorized Leidos counterpart to a US Government Contracting Officer, you will be responsible for a portfolio of task orders. Your primary objectives will be to build productive working relationships with internal and external customers, to negotiate changes where necessary, and to provide business recommendations and risk assessment regarding contract structure, clauses, requirements, proposals, and performance problem resolution. At Leidos the contracts team functions as an integration role that thrives at the crossroads of all areas of the business. In this role we are a critical formal, and informal, engagement point between Leidos and customer stakeholders. A successful Senior Contracts Representative is self-motivated and enjoys learning about the entire business relationship, and how all the pieces fit together, to accomplish the program's objectives. Work Location: Daily work location for this position will be remote, though candidate must be located within the greater Washington D.C. or Baltimore metro areas and able to support occasional in-person meetings at Leidos and customer sites. Clearance Requirement: Ability to obtain and maintain US Secret clearance Responsibilities: - Demonstrate and act in accordance with Leidos Values in every business interaction (integrity, inclusion, innovation, agility, collaboration, and commitment) - Review and negotiate terms and conditions for Non-Disclosure Agreements (NDAs), teaming agreements (TAs), and Organizational Conflicts of Interest (OCIs) mitigation plans. - Provide cradle-to-grave contract administration support for US Government contracts including: RFP analysis, hands-on proposal development including the development of terms and conditions, coordination of appropriate internal reviews, contract negotiation, and contract/task order administration and execution. - Responsible for overall contract compliance of assigned tasks in accordance with contract requirements, company policy and procedures, and applicable laws. - Frequently interact (written, oral, and face-to-face) with other contracts and procurement staff, functional peers, program management, and external and internal customers. - Daily use of Outlook, Teams, SharePoint, Word, Excel, PowerPoint - Support audit activities and data requests from internal or external customers - Stretch assignments for competitive proposal support, and other special projects Mandatory qualifications for this position: - Must be a US Citizen - Ability to obtain and maintain a Secret Clearance - BA degree and 4 - 8 years of prior relevant experience or Masters with 2 - 6 years of prior relevant experience - Experience in competitive federal government proposals - Experience with US Government contracts (FAR / DFARS), interpretation and administration - Analytical, communication, and presentation skills - Skills in building and maintaining relationships with both internal and external customers - Proficient in Outlook, Teams (or similar online collaboration tool), SharePoint (or similar online collaboration tool), Word, Excel, PowerPoint Preferred qualifications and experience: - Cost Plus Fixed Fee (CPFF) and/or Firm Fixed Price (FFP) contract types - Non-disclosure agreements and teaming agreements - Analyzing and mitigating Organizational and Conflict of Interest (OCI) risk - Identifying and mitigating risks associated with technical requiremens and contractual agreements - Negotiating changes - Coordinating reviews and approvals in accordance with corporate policy and procedures - Soliciting and understanding information from many sources to solve problems using sound business judgments - Advanced user skills in Excel and Word KLDC At Leidos, we don't want someone who "fits the mold"-we want someone who melts it down and builds something better. This is a role for the restless, the over-caffeinated, the ones who ask, “what's next?” before the dust settles on “what's now.” If you're already scheming step 20 while everyone else is still debating step 2… good. You'll fit right in. Original Posting:January 6, 2026 For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above. Pay Range:Pay Range $73,450.00 - $132,775.00 The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
$42k-60k yearly est. Auto-Apply 17d ago
Contract Administrator, MI
Fujifilm 4.5
Sacramento, CA jobs
Responsible for all actions related to MI Service Contracts including but not limited to generation, pricing, follow-up, and administration with a focus to provide high quality and efficient support to all MI teams, including but not limited to Sales teams and License Compliance. **Company Overview** At FUJIFILM Healthcare Americas Corporation, we're on a mission to innovate for a healthier world, and we need passionate, driven people like you to help us get there. Our cutting-edge healthcare solutions span diagnostic imaging, enterprise imaging, endoscopic and surgical imaging, as well as in-vitro diagnostics. But we don't stop at healthcare; our Non-Destructive Testing (NDT) team harnesses advanced radiography solutions to keep transportation infrastructure, aerospace, and oil and gas assets safe and running smoothly. Ready to innovate, collaborate, and make a difference? Join us and bring your big ideas to life while working in a dynamic, flexible environment that fuels your creativity and drive. Our headquarters is in Lexington, Massachusetts, an inspiring healthcare research hub in a historic town. Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of "giving our world more smiles." Visit: *************************************************** **Job Description** **Duties and responsibilities:** + Research and validate equipment inventory to be included in the Service Contract prior to quote generation utilizing relevant tools and resources (e.g., Service Salesforce, Sales Salesforce, SAP, Workfront, etc.) and with the help of the applicable Service, Sales and Implementation personnel. + Run various management reporting tools and analyze data for warranty and contract expirations forwarding necessary information to the applicable Implementation Service and Sales teams. + Initiate and manage customer correspondence for MI service contract creation, renewals, and revisions. + Track all contract correspondence (e.g., quotes, warranty start notifications, etc.) resulting in and/or supporting of MI Service Agreements. + Conduct required telephone and email customer contact to follow up on any MI contract or warranty issue. + Refer and/or resolve MI contract discrepancies or disputes raised by customers or other HCUS personnel. + Coordinate with Order Fulfillment, Order Administration and Product Management for MI subcontracts, ensuring two-way communication occurs when equipment is booked as well as when contracts are terminated. + Enters contracts into system of record as required for booking and record retention. + Data cleansing and finalization of purchasing contracts with Third Party Vendors. + Work closely with Purchasing team and Product Management when renewing contracts. + Submit recommended changes to vendor's Product Managers and Purchasing team at least 60 days prior to new contract term. + Create ad hoc reports as business dictates. + Performs special projects and tasks as requested. + Ensure processes are followed and consistent across all zones. + Adheres to the Company's quality and regulatory compliance requirements, without exception, and ensures that all job duties inherent in the position description are performed in accordance with established policies and procedures. + Comply with all applicable S. Food and Drug Administration (U.S. FDA) medical device regulatory requirements, applicable ISO 13485 standard requirements and all other applicable laws, regulations and standards. **Qualifications:** + Bachelor's or Associate's degree in Business Administration or related field of study. + Minimum 2 years contract experience (Medical Service experience a plus). + Exceptional organizational and prioritization skills. + Excellent communication skills, written and verbal. Able to communicate with all levels of internal and external organizations. + Detail oriented with critical thinking and ability to problem solve. Must work efficiently under rigid deadlines. + Enthusiastic, self-starter, strong desire to drive the business in a positive direction. + Exceptionally strong skillset in Microsoft Office products (Excel, Word, Access, PowerPoint, etc.). + Self-directed with high energy and motivation. Ability to work independently and/or in a team setting. + Creative and consultative communicator with excellent verbal and written communication skills. Presentation skills are a plus. + Critical thinking is required, must be able to perform various levels of research and form a cumulative analysis that results in accurate, high quality work product. + Ability to influence others without position reporting structure to achieve results and deliver on committed timelines and objectives. + Experience with SAP and Salesforce.com a strong plus. + Experience working in a quality controlled and validated system a strong plus. + Participate in internal and external audits when required to produce evidence as needed for clean processes to be followed by all contract related personnel. **Physical requirements:** The position requires the ability to perform the following physical demands and/or have the listed capabilities. - The ability to sit up 75-100% of applicable work time. - The ability to use your hands and fingers to feel and manipulate items, including keyboards, up to 100% of applicable work time. - The ability to stand, talk, and hear for 75% of applicable work time. - The ability to lift and carry up to ten pounds up to 20% of applicable work time. - Close Vision: The ability to see clearly at twenty inches or less. **Travel:** + Occasional (up to 10%) travel may be required based on business need. _In the event that COVID-19 vaccine mandates issued by the federal government, or by state or local government become effective and enforceable, the Company will require that the successful candidate hired for positions covered under relevant government vaccine mandate(s) be fully vaccinated against COVID-19, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption._ _Applicants to positions where vendor credentialing or other similar requirements exist to enter facilities will be required to comply with the credentialing requirements of the facilities, including complying with vaccine requirements._ _For all positions, the Company encourages vaccination against COVID-19 and requires that the successful candidate hired be willing to test for the COVID-19 virus periodically and wear a face covering indoors as required, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption_ **EEO Information** Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc. **ADA Information** If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (****************************** or ***************. **Job Locations** _US-Remote_ **Posted Date** _1 month ago_ _(12/16/2025 7:15 PM)_ **_Requisition ID_** _2025-36329_ **_Category_** _Contract Management_ **_Company (Portal Searching)_** _FUJIFILM Healthcare Americas Corporation_
$67k-91k yearly est. 37d ago
Purchasing Contract Administrator - Surgical Supply Chain
Cedars-Sinai 4.8
Los Angeles, CA jobs
Are you ready to bring your skills to a world-class healthcare organization recognized as one of the top ten in the United States? Do you have a passion for the highest quality and patient happiness? Then please respond to this dynamic opportunity available with one of the best places to work in Southern California! Cedars-Sinai is a nonprofit, independent healthcare organization committed to improving the health status of the communities we serve through: + Leadership and excellence in delivering quality healthcare services + Expanding the horizons of medical knowledge through biomedical research + Educating and training physicians and other healthcare professionals Quality patient care is our priority. Providing excellent clinical and service quality, offering compassionate care, and supporting research and medical education are essential to our mission. We have been recognized ten years in a row on the "Best Hospitals" Honor Roll by U.S. News & World Report! Summary of Essential Duties: + Administers departmental purchase/service contracts, prepares proposals and pre-contract data collection. + Analyzes estimates of material, equipment and/or production costs. Reviews contractual documents to ensure adherence to company policy, department specifications, requirements, and conformance to master agreements. + May negotiate and/or administrate licensing agreements including renewal, new business, invoicing, credit holds, receivable issues, consolidations and clinical trials budgets and contracts. + Verifies all aspects of the order, including pricing, to ensure conformance with company policy while maintaining a high level of customer satisfaction and responsiveness. + Liaison with applicable technical, finance or legal teams on matters requiring review. **Qualifications** **Education:** + High School Diploma or GED required + Bachelor's Degree in Purchasing, Business Law, Economics, Business Administration, or Construction Management preferred **Experience:** + A minimum of 2 years of Contract Administration experience required Keywords: Contract, Agreement, Administrator, Supply Chain, Surgical, Surgery, Operating Room, Supplies, Procurement, Purchasing, Medical, Healthcare, Hospital, Los Angeles, CA, California **About Us** Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents. **About the Team** Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most. **Req ID** : 12753 **Working Title** : Purchasing Contract Administrator - Surgical Supply Chain **Department** : Purchasing **Business Entity** : Cedars-Sinai Medical Center **Job Category** : Supply Chain / Procurement **Job Specialty** : Supply Chain **Overtime Status** : EXEMPT **Primary Shift** : Day **Shift Duration** : 8 hour **Base Pay** : $40.82 - $63.27 Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.
$40.8-63.3 hourly 60d+ ago
Purchasing Contract Administrator - Surgical Supply Chain
Cedars Sinai 4.8
Los Angeles, CA jobs
Are you ready to bring your skills to a world-class healthcare organization recognized as one of the top ten in the United States? Do you have a passion for the highest quality and patient happiness? Then please respond to this dynamic opportunity available with one of the best places to work in Southern California! Cedars-Sinai is a nonprofit, independent healthcare organization committed to improving the health status of the communities we serve through: * Leadership and excellence in delivering quality healthcare services * Expanding the horizons of medical knowledge through biomedical research * Educating and training physicians and other healthcare professionals Quality patient care is our priority. Providing excellent clinical and service quality, offering compassionate care, and supporting research and medical education are essential to our mission. We have been recognized ten years in a row on the "Best Hospitals" Honor Roll by U.S. News & World Report! Summary of Essential Duties: * Administers departmental purchase/service contracts, prepares proposals and pre-contract data collection. * Analyzes estimates of material, equipment and/or production costs. Reviews contractual documents to ensure adherence to company policy, department specifications, requirements, and conformance to master agreements. * May negotiate and/or administrate licensing agreements including renewal, new business, invoicing, credit holds, receivable issues, consolidations and clinical trials budgets and contracts. * Verifies all aspects of the order, including pricing, to ensure conformance with company policy while maintaining a high level of customer satisfaction and responsiveness. * Liaison with applicable technical, finance or legal teams on matters requiring review. Qualifications Education: * High School Diploma or GED required * Bachelor's Degree in Purchasing, Business Law, Economics, Business Administration, or Construction Management preferred Experience: * A minimum of 2 years of Contract Administration experience required Keywords: Contract, Agreement, Administrator, Supply Chain, Surgical, Surgery, Operating Room, Supplies, Procurement, Purchasing, Medical, Healthcare, Hospital, Los Angeles, CA, California About Us Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents. About the Team Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most. Req ID : 12753 Working Title : Purchasing Contract Administrator - Surgical Supply Chain Department : Purchasing Business Entity : Cedars-Sinai Medical Center Job Category : Supply Chain / Procurement Job Specialty : Supply Chain Overtime Status : EXEMPT Primary Shift : Day Shift Duration : 8 hour Base Pay : $40.82 - $63.27
$40.8-63.3 hourly 42d ago
Contract Administrator, MI
Fujifilm 4.5
Raleigh, NC jobs
Responsible for all actions related to MI Service Contracts including but not limited to generation, pricing, follow-up, and administration with a focus to provide high quality and efficient support to all MI teams, including but not limited to Sales teams and License Compliance. **Company Overview** At FUJIFILM Healthcare Americas Corporation, we're on a mission to innovate for a healthier world, and we need passionate, driven people like you to help us get there. Our cutting-edge healthcare solutions span diagnostic imaging, enterprise imaging, endoscopic and surgical imaging, as well as in-vitro diagnostics. But we don't stop at healthcare; our Non-Destructive Testing (NDT) team harnesses advanced radiography solutions to keep transportation infrastructure, aerospace, and oil and gas assets safe and running smoothly. Ready to innovate, collaborate, and make a difference? Join us and bring your big ideas to life while working in a dynamic, flexible environment that fuels your creativity and drive. Our headquarters is in Lexington, Massachusetts, an inspiring healthcare research hub in a historic town. Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of "giving our world more smiles." Visit: *************************************************** **Job Description** **Duties and responsibilities:** + Research and validate equipment inventory to be included in the Service Contract prior to quote generation utilizing relevant tools and resources (e.g., Service Salesforce, Sales Salesforce, SAP, Workfront, etc.) and with the help of the applicable Service, Sales and Implementation personnel. + Run various management reporting tools and analyze data for warranty and contract expirations forwarding necessary information to the applicable Implementation Service and Sales teams. + Initiate and manage customer correspondence for MI service contract creation, renewals, and revisions. + Track all contract correspondence (e.g., quotes, warranty start notifications, etc.) resulting in and/or supporting of MI Service Agreements. + Conduct required telephone and email customer contact to follow up on any MI contract or warranty issue. + Refer and/or resolve MI contract discrepancies or disputes raised by customers or other HCUS personnel. + Coordinate with Order Fulfillment, Order Administration and Product Management for MI subcontracts, ensuring two-way communication occurs when equipment is booked as well as when contracts are terminated. + Enters contracts into system of record as required for booking and record retention. + Data cleansing and finalization of purchasing contracts with Third Party Vendors. + Work closely with Purchasing team and Product Management when renewing contracts. + Submit recommended changes to vendor's Product Managers and Purchasing team at least 60 days prior to new contract term. + Create ad hoc reports as business dictates. + Performs special projects and tasks as requested. + Ensure processes are followed and consistent across all zones. + Adheres to the Company's quality and regulatory compliance requirements, without exception, and ensures that all job duties inherent in the position description are performed in accordance with established policies and procedures. + Comply with all applicable S. Food and Drug Administration (U.S. FDA) medical device regulatory requirements, applicable ISO 13485 standard requirements and all other applicable laws, regulations and standards. **Qualifications:** + Bachelor's or Associate's degree in Business Administration or related field of study. + Minimum 2 years contract experience (Medical Service experience a plus). + Exceptional organizational and prioritization skills. + Excellent communication skills, written and verbal. Able to communicate with all levels of internal and external organizations. + Detail oriented with critical thinking and ability to problem solve. Must work efficiently under rigid deadlines. + Enthusiastic, self-starter, strong desire to drive the business in a positive direction. + Exceptionally strong skillset in Microsoft Office products (Excel, Word, Access, PowerPoint, etc.). + Self-directed with high energy and motivation. Ability to work independently and/or in a team setting. + Creative and consultative communicator with excellent verbal and written communication skills. Presentation skills are a plus. + Critical thinking is required, must be able to perform various levels of research and form a cumulative analysis that results in accurate, high quality work product. + Ability to influence others without position reporting structure to achieve results and deliver on committed timelines and objectives. + Experience with SAP and Salesforce.com a strong plus. + Experience working in a quality controlled and validated system a strong plus. + Participate in internal and external audits when required to produce evidence as needed for clean processes to be followed by all contract related personnel. **Physical requirements:** The position requires the ability to perform the following physical demands and/or have the listed capabilities. - The ability to sit up 75-100% of applicable work time. - The ability to use your hands and fingers to feel and manipulate items, including keyboards, up to 100% of applicable work time. - The ability to stand, talk, and hear for 75% of applicable work time. - The ability to lift and carry up to ten pounds up to 20% of applicable work time. - Close Vision: The ability to see clearly at twenty inches or less. **Travel:** + Occasional (up to 10%) travel may be required based on business need. _In the event that COVID-19 vaccine mandates issued by the federal government, or by state or local government become effective and enforceable, the Company will require that the successful candidate hired for positions covered under relevant government vaccine mandate(s) be fully vaccinated against COVID-19, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption._ _Applicants to positions where vendor credentialing or other similar requirements exist to enter facilities will be required to comply with the credentialing requirements of the facilities, including complying with vaccine requirements._ _For all positions, the Company encourages vaccination against COVID-19 and requires that the successful candidate hired be willing to test for the COVID-19 virus periodically and wear a face covering indoors as required, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption_ **EEO Information** Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc. **ADA Information** If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (****************************** or ***************. **Job Locations** _US-Remote_ **Posted Date** _1 month ago_ _(12/16/2025 7:15 PM)_ **_Requisition ID_** _2025-36329_ **_Category_** _Contract Management_ **_Company (Portal Searching)_** _FUJIFILM Healthcare Americas Corporation_
$45k-61k yearly est. 37d ago
Purchasing Contract Administrator - Surgical Supply Chain
Cedars-Sinai 4.8
Los Angeles, CA jobs
Are you ready to bring your skills to a world-class healthcare organization recognized as one of the top ten in the United States? Do you have a passion for the highest quality and patient happiness? Then please respond to this dynamic opportunity available with one of the best places to work in Southern California! Cedars-Sinai is a nonprofit, independent healthcare organization committed to improving the health status of the communities we serve through: Leadership and excellence in delivering quality healthcare services Expanding the horizons of medical knowledge through biomedical research Educating and training physicians and other healthcare professionals Quality patient care is our priority. Providing excellent clinical and service quality, offering compassionate care, and supporting research and medical education are essential to our mission. We have been recognized ten years in a row on the “Best Hospitals” Honor Roll by U.S. News & World Report! Summary of Essential Duties: Administers departmental purchase/service contracts, prepares proposals and pre-contract data collection. Analyzes estimates of material, equipment and/or production costs. Reviews contractual documents to ensure adherence to company policy, department specifications, requirements, and conformance to master agreements. May negotiate and/or administrate licensing agreements including renewal, new business, invoicing, credit holds, receivable issues, consolidations and clinical trials budgets and contracts. Verifies all aspects of the order, including pricing, to ensure conformance with company policy while maintaining a high level of customer satisfaction and responsiveness. Liaison with applicable technical, finance or legal teams on matters requiring review. Education: High School Diploma or GED required Bachelor's Degree in Purchasing, Business Law, Economics, Business Administration, or Construction Management preferred Experience: A minimum of 2 years of Contract Administration experience required Keywords: Contract, Agreement, Administrator, Supply Chain, Surgical, Surgery, Operating Room, Supplies, Procurement, Purchasing, Medical, Healthcare, Hospital, Los Angeles, CA, California
$59k-74k yearly est. Auto-Apply 60d+ ago
Contract Administrator, MI
Fujifilm 4.5
Harrisburg, PA jobs
Responsible for all actions related to MI Service Contracts including but not limited to generation, pricing, follow-up, and administration with a focus to provide high quality and efficient support to all MI teams, including but not limited to Sales teams and License Compliance. **Company Overview** At FUJIFILM Healthcare Americas Corporation, we're on a mission to innovate for a healthier world, and we need passionate, driven people like you to help us get there. Our cutting-edge healthcare solutions span diagnostic imaging, enterprise imaging, endoscopic and surgical imaging, as well as in-vitro diagnostics. But we don't stop at healthcare; our Non-Destructive Testing (NDT) team harnesses advanced radiography solutions to keep transportation infrastructure, aerospace, and oil and gas assets safe and running smoothly. Ready to innovate, collaborate, and make a difference? Join us and bring your big ideas to life while working in a dynamic, flexible environment that fuels your creativity and drive. Our headquarters is in Lexington, Massachusetts, an inspiring healthcare research hub in a historic town. Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of "giving our world more smiles." Visit: *************************************************** **Job Description** **Duties and responsibilities:** + Research and validate equipment inventory to be included in the Service Contract prior to quote generation utilizing relevant tools and resources (e.g., Service Salesforce, Sales Salesforce, SAP, Workfront, etc.) and with the help of the applicable Service, Sales and Implementation personnel. + Run various management reporting tools and analyze data for warranty and contract expirations forwarding necessary information to the applicable Implementation Service and Sales teams. + Initiate and manage customer correspondence for MI service contract creation, renewals, and revisions. + Track all contract correspondence (e.g., quotes, warranty start notifications, etc.) resulting in and/or supporting of MI Service Agreements. + Conduct required telephone and email customer contact to follow up on any MI contract or warranty issue. + Refer and/or resolve MI contract discrepancies or disputes raised by customers or other HCUS personnel. + Coordinate with Order Fulfillment, Order Administration and Product Management for MI subcontracts, ensuring two-way communication occurs when equipment is booked as well as when contracts are terminated. + Enters contracts into system of record as required for booking and record retention. + Data cleansing and finalization of purchasing contracts with Third Party Vendors. + Work closely with Purchasing team and Product Management when renewing contracts. + Submit recommended changes to vendor's Product Managers and Purchasing team at least 60 days prior to new contract term. + Create ad hoc reports as business dictates. + Performs special projects and tasks as requested. + Ensure processes are followed and consistent across all zones. + Adheres to the Company's quality and regulatory compliance requirements, without exception, and ensures that all job duties inherent in the position description are performed in accordance with established policies and procedures. + Comply with all applicable S. Food and Drug Administration (U.S. FDA) medical device regulatory requirements, applicable ISO 13485 standard requirements and all other applicable laws, regulations and standards. **Qualifications:** + Bachelor's or Associate's degree in Business Administration or related field of study. + Minimum 2 years contract experience (Medical Service experience a plus). + Exceptional organizational and prioritization skills. + Excellent communication skills, written and verbal. Able to communicate with all levels of internal and external organizations. + Detail oriented with critical thinking and ability to problem solve. Must work efficiently under rigid deadlines. + Enthusiastic, self-starter, strong desire to drive the business in a positive direction. + Exceptionally strong skillset in Microsoft Office products (Excel, Word, Access, PowerPoint, etc.). + Self-directed with high energy and motivation. Ability to work independently and/or in a team setting. + Creative and consultative communicator with excellent verbal and written communication skills. Presentation skills are a plus. + Critical thinking is required, must be able to perform various levels of research and form a cumulative analysis that results in accurate, high quality work product. + Ability to influence others without position reporting structure to achieve results and deliver on committed timelines and objectives. + Experience with SAP and Salesforce.com a strong plus. + Experience working in a quality controlled and validated system a strong plus. + Participate in internal and external audits when required to produce evidence as needed for clean processes to be followed by all contract related personnel. **Physical requirements:** The position requires the ability to perform the following physical demands and/or have the listed capabilities. - The ability to sit up 75-100% of applicable work time. - The ability to use your hands and fingers to feel and manipulate items, including keyboards, up to 100% of applicable work time. - The ability to stand, talk, and hear for 75% of applicable work time. - The ability to lift and carry up to ten pounds up to 20% of applicable work time. - Close Vision: The ability to see clearly at twenty inches or less. **Travel:** + Occasional (up to 10%) travel may be required based on business need. _In the event that COVID-19 vaccine mandates issued by the federal government, or by state or local government become effective and enforceable, the Company will require that the successful candidate hired for positions covered under relevant government vaccine mandate(s) be fully vaccinated against COVID-19, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption._ _Applicants to positions where vendor credentialing or other similar requirements exist to enter facilities will be required to comply with the credentialing requirements of the facilities, including complying with vaccine requirements._ _For all positions, the Company encourages vaccination against COVID-19 and requires that the successful candidate hired be willing to test for the COVID-19 virus periodically and wear a face covering indoors as required, absent being granted an accommodation due to medical or sincerely held religious belief or other legally required exemption_ **EEO Information** Fujifilm is committed to providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc. **ADA Information** If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department (****************************** or ***************. **Job Locations** _US-Remote_ **Posted Date** _1 month ago_ _(12/16/2025 7:15 PM)_ **_Requisition ID_** _2025-36329_ **_Category_** _Contract Management_ **_Company (Portal Searching)_** _FUJIFILM Healthcare Americas Corporation_
$50k-66k yearly est. 37d ago
Contracts Administrator
Penumbra Inc. 4.4
Alameda, CA jobs
As part of Penumbra's legal team, the Contacts Administrator will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients' lives. You will work closely with attorneys, paralegals, and support staff as part of this closely-knit team while supporting external departments essential to the Company's operations. Specific Duties and Responsibilities * Utilize your keen analytical skills to develop creative solutions to problems * Read, analyze, interpret, and draft a wide variety of contracts, including sales contracts, non-disclosure agreements, vendor agreements, consignment agreements, and consulting agreements* * Use Contract Lifecycle Management (Agiloft) and SharePoint in drafting and preparing all legal documents* * Maintain the legal department's "To Do List" on Microsoft Excel and Agiloft* * Coordinate with internal business departments and provide guidance based on the needs of all interested parties and other matters * Maintain Agiloft and SharePoint including, but not limited to, managing drafts, and uploading executed legal contracts with pertinent contract data points, generating reports, and responding to requests and inquiries for contract-related information* * Use Microsoft Excel to develop comprehensive exhibits for various sales contracts and consignment agreements * Draft transmittal letters and facilitate the completion of agreements * Assist with various administrative tasks for the legal department* * Perform special projects as requested * Adhere to the Company's Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. * * Understands relevant security, privacy and compliance principles and adheres to the regulations, standards, and procedures that are applicable to the Company. * * Ensure other members of the department follow the QMS, regulations, standards, and procedures. * * Perform other work-related duties as assigned. * Indicates an essential function of the role Required Qualifications: Minimum education and experience: * Bachelor's degree in business administration or related field with 2+ years of experience, or equivalent combination of education and experience Preferred Qualifications: * Excellent communication skills and strong client management skills * Ability to process a high volume of work and meet deadlines in a fast-paced environment * Experience working with contract templates and the ability to review and revise basic contract provisions * Strong organizational skills, careful attention to detail, and creative problem-solving skills * Outstanding interpersonal skills with a "can-do" attitude * Proactive, strategic, and thoughtful problem-solving ability * High level of proficiency with Microsoft Excel, Word, PowerPoint, and Outlook * Experience working in-house at a medical device or pharmaceutical company, or other company in a highly regulated industry, is preferred Working Conditions: * General office environment * Willingness and ability to work on site. May have business travel from 0% - 10% * Potential exposure to blood-borne pathogens * Requires some lifting and moving of up to 10 pounds * Must be able to move between buildings and floors. * Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. * Must be able to read, prepare emails, and produce documents and spreadsheets. * Must be able to move within the office and access file cabinets or supplies, as needed. * Must be able to communicate and exchange accurate information with employees at all levels on a daily basis. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Base Pay Range Per Hour: $31.00 - $38.00 Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs. What We Offer * A collaborative teamwork environment where learning is constant, and performance is rewarded. * The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases. * A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s). Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws. If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents. For additional information on Penumbra's commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.
$31-38 hourly 32d ago
Contracts Administrator
Penumbra 4.4
Alameda, CA jobs
General Summary As part of Penumbra's legal team, the Contacts Administrator will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients' lives. You will work closely with attorneys, paralegals, and support staff as part of this closely-knit team while supporting external departments essential to the Company's operations. Specific Duties and Responsibilities · Utilize your keen analytical skills to develop creative solutions to problems · Read, analyze, interpret, and draft a wide variety of contracts, including sales contracts, non-disclosure agreements, vendor agreements, consignment agreements, and consulting agreements* · Use Contract Lifecycle Management (Agiloft) and SharePoint in drafting and preparing all legal documents* · Maintain the legal department's “To Do List” on Microsoft Excel and Agiloft* · Coordinate with internal business departments and provide guidance based on the needs of all interested parties and other matters · Maintain Agiloft and SharePoint including, but not limited to, managing drafts, and uploading executed legal contracts with pertinent contract data points, generating reports, and responding to requests and inquiries for contract-related information* · Use Microsoft Excel to develop comprehensive exhibits for various sales contracts and consignment agreements · Draft transmittal letters and facilitate the completion of agreements · Assist with various administrative tasks for the legal department* · Perform special projects as requested · Adhere to the Company's Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. * · Understands relevant security, privacy and compliance principles and adheres to the regulations, standards, and procedures that are applicable to the Company. * · Ensure other members of the department follow the QMS, regulations, standards, and procedures. * · Perform other work-related duties as assigned. *Indicates an essential function of the role Required Qualifications:Minimum education and experience: · Bachelor's degree in business administration or related field with 2+ years of experience, or equivalent combination of education and experience Preferred Qualifications: · Excellent communication skills and strong client management skills · Ability to process a high volume of work and meet deadlines in a fast-paced environment · Experience working with contract templates and the ability to review and revise basic contract provisions · Strong organizational skills, careful attention to detail, and creative problem-solving skills · Outstanding interpersonal skills with a “can-do” attitude · Proactive, strategic, and thoughtful problem-solving ability · High level of proficiency with Microsoft Excel, Word, PowerPoint, and Outlook · Experience working in-house at a medical device or pharmaceutical company, or other company in a highly regulated industry, is preferred Working Conditions:· General office environment · Willingness and ability to work on site. May have business travel from 0% - 10% · Potential exposure to blood-borne pathogens · Requires some lifting and moving of up to 10 pounds · Must be able to move between buildings and floors. · Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. · Must be able to read, prepare emails, and produce documents and spreadsheets. · Must be able to move within the office and access file cabinets or supplies, as needed. · Must be able to communicate and exchange accurate information with employees at all levels on a daily basis. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Base Pay Range Per Hour: $31.00 - $38.00Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.What We Offer•A collaborative teamwork environment where learning is constant, and performance is rewarded.•The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.•A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s). Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws. If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents. For additional information on Penumbra's commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.
$31-38 hourly Auto-Apply 33d ago
Grants Administrator I, Implementation Science
Atrium Health 4.7
Winston-Salem, NC jobs
Back to Search Results Grants Administrator I, Implementation Science Winston Salem, NC, United States Shift: Various Job Type: Regular Share: mail
$36k-45k yearly est. Auto-Apply 37d ago
Grants Administrator I, Implementation Science
Advocate Health and Hospitals Corporation 4.6
Wake Forest, NC jobs
Department: 85037 Wake Forest University Health Sciences - Academic Public Health Sciences: Implementation Science Status: Full time Benefits Eligible: Yes Hours Per Week: 40 Schedule Details/Additional Information: Monday-Friday, 9:00 am to 5:00 pm Pay Range $30.70 - $46.05 JOB SUMMARY Under administrative review, facilitate the acquisition of extramural funding for a large group of investigators in the preparation and submission of a high volume of proposals. Coordinate a variety of administrative research activities including pre-award efforts, proposal submission, and post-award management. Perform management level work directed toward the planning, development and evaluation of original and assigned projects. EDUCATION/EXPERIENCE Bachelor's degree in a related field with four years' experience in grants and contracts coordination or management; or, an equivalent combination education and experience. Master's degree preferred. ESSENTIAL FUNCTIONS 1. Assists in preparing, editing and proofreading final proposals. 2. Provides expertise in developing budgets and preparing forms for the appropriate funding agencies. Obtain information from the Office of Research and translate this into material appropriate for submission according to guidelines of each funding agency. 3. Provides technical advice regarding administrative and financial aspects of proposals, budget, budget justification, subcontracting, indirect cost rates, fringe rates, etc. to investigators. 4. Maintains a thorough understanding of guidelines of NIH, DOD, and numerous agencies. Provides direction to investigators, collaborators, subcontractors, and others regarding requirements for proposals. 5. Creates, coordinates, and reviews complex subcontracts. Serves as liaison with contract representatives to ensure all guidelines are met. 6. Coordinates Conflict of Interest correspondence. Works with the Office of Research and others as necessary to complete accurate COI information and to ensure all guidelines and policies are followed. 7. Develops resources to assist multiple investigators in the preparation and submission of complex proposals and administration of awards. 8. Confers with the Office of Research, and research available databases such as Community of Science to identify the appropriate funding agencies for projects. 9. Identifies potential sponsors and programs for funding. Communicates funding opportunity information to faculty. Contacts appropriate personnel for coordinating funding. 10. Maintains a database of divisional bio sketches, departmental, divisional, center, and institutional resource pages and environment and training information to assist in preparation of training grants, contracts, program projects and other multi-departmental initiatives. 11. Manages the preparation of progress reports. 12. Functions as liaison with study sponsors; coordinate updates of grant information. 13. Assists in the preparation of reports to administration regarding the scientific and financial growth of research activities and funding. 14. Oversees transactions for grant accounts. Track research time and effort of study personnel. 15. Performs other related duties incidental to work described herein. Performs other related duties as assigned by leadership. SKILLS/QUALIFICATIONS Excellent oral and written communication skills Strong organization skills Proven ability to manage multiple tasks Must be a team player with focus on customer satisfaction Ability to work independently and be self-motivated Ability to maintain confidentiality WORK ENVIRONMENT Clean, comfortable, office environment Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
$30.7-46.1 hourly Auto-Apply 37d ago
Grants Administrator I, Implementation Science
Advocate Aurora Health 3.7
Winston-Salem, NC jobs
Department: 85037 Wake Forest University Health Sciences - Academic Public Health Sciences: Implementation Science Status: Full time Benefits Eligible: Yes Hours Per Week: 40 Schedule Details/Additional Information: Monday-Friday, 9:00 am to 5:00 pm Pay Range $30.70 - $46.05 JOB SUMMARY Under administrative review, facilitate the acquisition of extramural funding for a large group of investigators in the preparation and submission of a high volume of proposals. Coordinate a variety of administrative research activities including pre-award efforts, proposal submission, and post-award management. Perform management level work directed toward the planning, development and evaluation of original and assigned projects. EDUCATION/EXPERIENCE Bachelor's degree in a related field with four years' experience in grants and contracts coordination or management; or, an equivalent combination education and experience. Master's degree preferred. ESSENTIAL FUNCTIONS 1. Assists in preparing, editing and proofreading final proposals. 2. Provides expertise in developing budgets and preparing forms for the appropriate funding agencies. Obtain information from the Office of Research and translate this into material appropriate for submission according to guidelines of each funding agency. 3. Provides technical advice regarding administrative and financial aspects of proposals, budget, budget justification, subcontracting, indirect cost rates, fringe rates, etc. to investigators. 4. Maintains a thorough understanding of guidelines of NIH, DOD, and numerous agencies. Provides direction to investigators, collaborators, subcontractors, and others regarding requirements for proposals. 5. Creates, coordinates, and reviews complex subcontracts. Serves as liaison with contract representatives to ensure all guidelines are met. 6. Coordinates Conflict of Interest correspondence. Works with the Office of Research and others as necessary to complete accurate COI information and to ensure all guidelines and policies are followed. 7. Develops resources to assist multiple investigators in the preparation and submission of complex proposals and administration of awards. 8. Confers with the Office of Research, and research available databases such as Community of Science to identify the appropriate funding agencies for projects. 9. Identifies potential sponsors and programs for funding. Communicates funding opportunity information to faculty. Contacts appropriate personnel for coordinating funding. 10. Maintains a database of divisional bio sketches, departmental, divisional, center, and institutional resource pages and environment and training information to assist in preparation of training grants, contracts, program projects and other multi-departmental initiatives. 11. Manages the preparation of progress reports. 12. Functions as liaison with study sponsors; coordinate updates of grant information. 13. Assists in the preparation of reports to administration regarding the scientific and financial growth of research activities and funding. 14. Oversees transactions for grant accounts. Track research time and effort of study personnel. 15. Performs other related duties incidental to work described herein. Performs other related duties as assigned by leadership. SKILLS/QUALIFICATIONS Excellent oral and written communication skills Strong organization skills Proven ability to manage multiple tasks Must be a team player with focus on customer satisfaction Ability to work independently and be self-motivated Ability to maintain confidentiality WORK ENVIRONMENT Clean, comfortable, office environment Our Commitment to You: Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including: Compensation * Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training * Premium pay such as shift, on call, and more based on a teammate's job * Incentive pay for select positions * Opportunity for annual increases based on performance Benefits and more * Paid Time Off programs * Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability * Flexible Spending Accounts for eligible health care and dependent care expenses * Family benefits such as adoption assistance and paid parental leave * Defined contribution retirement plans with employer match and other financial wellness programs * Educational Assistance Program About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.
$30.7-46.1 hourly 36d ago
(CW) Contract Associate (Document Control Records Management)
Biomarin Pharmaceutical 4.6
San Rafael, CA jobs
Who We Are BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health. Since our founding in 1997, we have applied our scientific expertise in understanding the underlying causes of genetic conditions to create transformative medicines, using a number of treatment modalities. Using our unparalleled expertise in genetics and molecular biology, we develop medicines for patients with significant unmet medical need. We enlist the best of the best - people with the right technical expertise and a relentless drive to solve real problems - and create an environment that empowers our teams to pursue bold, innovative science. With this distinctive approach to drug discovery, we've produced a diverse pipeline of commercial, clinical and preclinical candidates that have well-understood biology and provide an opportunity to be first-to-market or offer a substantial benefit over existing therapeutic options. About Corporate Groups It takes a village, and at BioMarin our corporate groups are the people behind our success. Groups such as IT, Finance, Legal, Global Compliance & Ethics, and our People Team provide foundational support of all areas of operation at BioMarin. CONTRACT 6 MONTHS Location: Remote of Hybrid (Prefer Hybrid in San Rafael on Tues. and Thurs) Duties • 3 to 5 years of experience with end-to-end contract management, including receiving and submitting, monitoring and tracking a large volume of contracts from draft through final signatures • Monitoring and tracking a large volume of requisition requests from submission to financial approval and PO creation • Creating and submitting contract and financial requisition requests using SAP/Ariba (contracting & procurement platform) and Coupa/Spend Source (spend management tool) • Researching vendors in systems to determine if vendors are active, prior to contracting new relationships; handle new supplier submissions or updating existing suppliers as necessary • Drafting and routing multiple contract types for review/negotiation: Non-Disclosure Agreements, Scopes of Work, and Change Orders • Acting as a liaison between BioMarin, internal business partners, and outside vendors to facilitate contract execution • Building and maintaining relationships with internal business partners • Engaging with other functional areas within BioMarin to assess and respond to contracting and requisition needs, obligations, and revisions • Monitoring and coordinating complex workflows between the business, Procurement, Finance and Legal Departments to ensure tasks move forward in a timely manner Skills • Prior experience in contract management required • Strong acumen for SAP/Ariba and Icertis • Comfortability with ambiguity and navigating complex processes and systems • Ability to work autonomously and proactively, capable of troubleshooting and figuring things out • Detail-oriented: strong proofreading and editing skills • Strong computer skills in database management and document preparation (Word, PowerPoint, Excel) • Ability to manage heavy workload and aggressive timelines in a timely manner, prioritize, and work under pressure • Strong written and verbal communication skills • Customer service oriented: must be able to communicate effectively with internal business partners as well as external vendors/suppliers Preferred: • Experience in contracts administration or other relevant experience is strongly preferred. • Experience at a large law firm or within an in-house legal department of a public company a plus. • Experience within biotech/pharma/medical device industry or other contract-intensive fields a plus. • Science background is a plus Education • BA/BS degree Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned. Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
$76k-103k yearly est. Auto-Apply 21h ago
Sr. Administrator, Clinical Contracts
Neurocrine Biosciences 4.7
San Diego, CA jobs
Who We Are: At Neurocrine Biosciences, we pride ourselves on having a strong, inclusive, and positive culture based on our shared purpose and values. We know what it takes to be great, and we are as passionate about our people as we are about our purpose - to relieve suffering for people with great needs. What We Do: Neurocrine Biosciences is a leading neuroscience-focused, biopharmaceutical company with a simple purpose: to relieve suffering for people with great needs. We are dedicated to discovering and developing life-changing treatments for patients with under-addressed neurological, neuroendocrine and neuropsychiatric disorders. The company's diverse portfolio includes FDA-approved treatments for tardive dyskinesia, chorea associated with Huntington's disease, classic congenital adrenal hyperplasia, endometriosis* and uterine fibroids,* as well as a robust pipeline including multiple compounds in mid- to late-phase clinical development across our core therapeutic areas. For three decades, we have applied our unique insight into neuroscience and the interconnections between brain and body systems to treat complex conditions. We relentlessly pursue medicines to ease the burden of debilitating diseases and disorders because you deserve brave science. For more information, visit neurocrine.com, and follow the company on LinkedIn, X and Facebook. ( *in collaboration with AbbVie ) About the Role:Supports the Clinical Medical Contracting Center of Excellence by administering contractual agreements related to clinical research activities. This role is crucial for ensuring that all clinical trials and related activities adhere to legal, regulatory, and ethical standards, as well as internal policies, while minimizing risk and supporting clinical research objectives. This individual will work closely with legal to ensure clinical contracts are fully executed in a timely manner by reviewing budgets and business terms, managing vendor communication, and tracking activities. _ Your Contributions (include, but are not limited to): Collaborates with Clinical Outsourcing (or designee) in processing MSAs, Work Orders, Service Agreements, Consulting Agreements, CDAs, and other agreements Ensure all contracts comply with Food and Drug Administration (FDA) regulations, EU Directive, International Conference on Harmonization (ICH) guidelines, and NBI Standard Operating Procedures (SOPs) and policies Ensures on-time processing of all assigned contracts from initial request through execution in accordance with the project timelines Provides contract administration support for departments within Clin Med including Clinical Operations, Clinical Development, Clin Ops, Drug Safety and Pharmacovigilance, Experimental Medicine, and Analytics and Data Sciences Maintains trackers and accurately uses internal systems (Coupa and Agiloft) across multiple projects Serves as the primary point of contact for internal departments (e.g., legal, finance, clinical operations) and external parties (e.g., vendors, consultants) on contract matters Participates in the development and improvement of contract management tools, templates, and processes to enhance efficiency in clinical contracting Works collaboratively with assigned study teams in developing, implementing and ensuring NBI standard processes across clinical programs Other duties as assigned Requirements: Bachelor's degree in relevant field and 4+ years of contracts administration or similar transactional experience in a role that requires direct interaction with vendors, providers, and internal stakeholders OR Master's Degree in Business Administration or health care/science related field and 2+ years of contracts administration or similar transactional experience in a role that requires direct interaction with vendors, providers, and internal stakeholders Understands Neurocrine's business objectives and develop understanding of Neurocrine's services and customers Experience in specific functional discipline while working to acquire higher-level knowledge and skills Interpersonal and communication skills and experience supporting multiple teams Project management skills Works to improve tools and processes within functional area Comfortable with tools and processes that support work conducted by functional area Strong computer skills with advanced knowledge in Microsoft Word and Excel communications, problem-solving, analytical thinking skills Must be detail oriented Ability to meet multiple deadlines across a variety of projects/programs, with a high degree of accuracy and efficiency Knowledge of Clinical Trial process, regulations and guidelines Ability to read and interpret contracts, ensure contract language / terms meet company standards Ability to meet multiple deadlines across a variety of projects/programs, with a high degree of accuracy and efficiency Ability to work as part of a cross functional project team Contract administration skills, including budgeting, billing/invoicing, issue resolution, point of contact for CRO Knowledge of clinical contract accounting and budgeting process Excellent interpersonal and communication skills and experience supporting multiple teams Can recommend best practices in the functional discipline and familiarity with the broader underlying concepts of related business disciplines Neurocrine Biosciences is an EEO/Disability/Vets employer. We are committed to building a workplace of belonging, respect, and empowerment, and we recognize there are a variety of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don't line up to exactly what we have outlined in the job description. _ The annual base salary we reasonably expect to pay is $97,000.00-$133,000.00. Individual pay decisions depend on various factors, such as primary work location, complexity and responsibility of role, job duties/requirements, and relevant experience and skills. In addition, this position offers an annual bonus with a target of 20% of the earned base salary and eligibility to participate in our equity based long term incentive program. Benefits offered include a retirement savings plan (with company match), paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.
$97k-133k yearly Auto-Apply 11d ago
Sr. Administrator, Clinical Contracts
Neurocrine Biosciences Inc. 4.7
San Diego, CA jobs
Who We Are: At Neurocrine Biosciences, we pride ourselves on having a strong, inclusive, and positive culture based on our shared purpose and values. We know what it takes to be great, and we are as passionate about our people as we are about our purpose - to relieve suffering for people with great needs. What We Do: Neurocrine Biosciences is a leading neuroscience-focused, biopharmaceutical company with a simple purpose: to relieve suffering for people with great needs. We are dedicated to discovering and developing life-changing treatments for patients with under-addressed neurological, neuroendocrine and neuropsychiatric disorders. The company's diverse portfolio includes FDA-approved treatments for tardive dyskinesia, chorea associated with Huntington's disease, classic congenital adrenal hyperplasia, endometriosis* and uterine fibroids,* as well as a robust pipeline including multiple compounds in mid- to late-phase clinical development across our core therapeutic areas. For three decades, we have applied our unique insight into neuroscience and the interconnections between brain and body systems to treat complex conditions. We relentlessly pursue medicines to ease the burden of debilitating diseases and disorders because you deserve brave science. For more information, visit neurocrine.com, and follow the company on LinkedIn, X and Facebook. (*in collaboration with AbbVie) About the Role: Supports the Clinical Medical Contracting Center of Excellence by administering contractual agreements related to clinical research activities. This role is crucial for ensuring that all clinical trials and related activities adhere to legal, regulatory, and ethical standards, as well as internal policies, while minimizing risk and supporting clinical research objectives. This individual will work closely with legal to ensure clinical contracts are fully executed in a timely manner by reviewing budgets and business terms, managing vendor communication, and tracking activities. _ Your Contributions (include, but are not limited to): * Collaborates with Clinical Outsourcing (or designee) in processing MSAs, Work Orders, Service Agreements, Consulting Agreements, CDAs, and other agreements * Ensure all contracts comply with Food and Drug Administration (FDA) regulations, EU Directive, International Conference on Harmonization (ICH) guidelines, and NBI Standard Operating Procedures (SOPs) and policies * Ensures on-time processing of all assigned contracts from initial request through execution in accordance with the project timelines * Provides contract administration support for departments within Clin Med including Clinical Operations, Clinical Development, Clin Ops, Drug Safety and Pharmacovigilance, Experimental Medicine, and Analytics and Data Sciences * Maintains trackers and accurately uses internal systems (Coupa and Agiloft) across multiple projects * Serves as the primary point of contact for internal departments (e.g., legal, finance, clinical operations) and external parties (e.g., vendors, consultants) on contract matters * Participates in the development and improvement of contract management tools, templates, and processes to enhance efficiency in clinical contracting * Works collaboratively with assigned study teams in developing, implementing and ensuring NBI standard processes across clinical programs * Other duties as assigned Requirements: * Bachelor's degree in relevant field and 4+ years of contracts administration or similar transactional experience in a role that requires direct interaction with vendors, providers, and internal stakeholders OR * Master's Degree in Business Administration or health care/science related field and 2+ years of contracts administration or similar transactional experience in a role that requires direct interaction with vendors, providers, and internal stakeholders * Understands Neurocrine's business objectives and develop understanding of Neurocrine's services and customers * Experience in specific functional discipline while working to acquire higher-level knowledge and skills * Interpersonal and communication skills and experience supporting multiple teams * Project management skills * Works to improve tools and processes within functional area * Comfortable with tools and processes that support work conducted by functional area * Strong computer skills with advanced knowledge in Microsoft Word and Excel communications, problem-solving, analytical thinking skills * Must be detail oriented * Ability to meet multiple deadlines across a variety of projects/programs, with a high degree of accuracy and efficiency * Knowledge of Clinical Trial process, regulations and guidelines * Ability to read and interpret contracts, ensure contract language / terms meet company standards * Ability to meet multiple deadlines across a variety of projects/programs, with a high degree of accuracy and efficiency * Ability to work as part of a cross functional project team * Contract administration skills, including budgeting, billing/invoicing, issue resolution, point of contact for CRO * Knowledge of clinical contract accounting and budgeting process * Excellent interpersonal and communication skills and experience supporting multiple teams * Can recommend best practices in the functional discipline and familiarity with the broader underlying concepts of related business disciplines Neurocrine Biosciences is an EEO/Disability/Vets employer. We are committed to building a workplace of belonging, respect, and empowerment, and we recognize there are a variety of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don't line up to exactly what we have outlined in the job description. _ The annual base salary we reasonably expect to pay is $97,000.00-$133,000.00. Individual pay decisions depend on various factors, such as primary work location, complexity and responsibility of role, job duties/requirements, and relevant experience and skills. In addition, this position offers an annual bonus with a target of 20% of the earned base salary and eligibility to participate in our equity based long term incentive program. Benefits offered include a retirement savings plan (with company match), paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage in accordance with the terms and conditions of the applicable plans.
$97k-133k yearly Auto-Apply 11d ago