Office Administrator jobs at Dycom Industries

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers - certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associate's direction. Ensure all marketing tactics are executed as per the Company's Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associate's direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (PO's). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills ___ years of Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated. Compensation: $30,000.00 per year Opportunity is Knocking Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters brand culture. This makes each independently owned and operated CertaPro Painters franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters franchise, as well. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

The Field Office Coordinator works closely with all members of the project team (project managers, project engineers, superintendents and project accountants.) Specific responsibilities include the following: Subcontracts - write contracts from completed A2 or SK Request Help complete project safety requirements, including the Emergency Response Plan, site specific orientation, site clinic with map and MPN Acknowledgement Form and documents for distribution Maintain and organize project files (digital, hard copy) using company standards as much as possible Upload contractual documents to sub module in CMiC, e.g., executed contracts, insurance certificates, executive change orders) Maintain compliance module Change management - support PM/PE/Cost Controls Manager with uploading, posting and issuing sub SCO's Cost management - help maintain and track General Conditions budget as directed E-time - if required on your job, enter field time and/or approve field time in Rumbix General office/jobsite items - coordinate trailer cleaning, office inventory and break room inventory Closeout - depending on the project, do all or some of the close out, e.g., logs, gathering, packaging; coordinate with project team to ensure closeout is per the owner contract and expectations Coordinate with Regional Archivist and IT to archive project General document control for the team - ordering drawings, sending for scanning, etc. Help facilitate field new hire process and onboarding as needed Jobsite mobilization & demobilization Qualifications 3+ years of prior experience in general office, administrative or other related work Detail-oriented team player Ability to manage multiple tasks, produce quality work, and consistently meet deadlines Ability to identify and resolve complex issues Flexible in day-to-day tasks Ability to think critically and prioritize work tasks Excellent listening skills and strong communication skills Ability to create and support team morale Proficient computer skills in Microsoft Office Suite Knowledge of ACC a plus Proficient in Bluebeam and CMiC A strong work ethic and a “can-do” attitude Current CPR/First Aid certification DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Evergreen Innovation Group, part of the DPR Family of Companies, is seeking a detail-oriented and proactive Field Office Coordinator with at least 2 years of experience in commercial construction. This role is pivotal in ensuring smooth day-to-day operations across multiple projects and supporting both field and office teams. Responsibilities will include but may not be limited to the following: Supervisory Responsibilities None. Duties and Responsibilities Project setup and document control. Review owner contracts to understand deadlines and requirements. Manage and oversee the lifecycle of subcontracts. Handle job specific accounting functions, accounts payable and receivable, and project close out. Act as the point of contact for facilitating essential communication and job specific forms. Follow up on projects/tasks to ensure action items are completed. Create and analyze financial reports. Assist in cost management. Assist in project compliance and auditing payroll. Perform general administrative duties, including organization, jobsite support, coding invoices for the office, event planning and fleet coordination. Communicating with and support craft employees, including, but not limited to, hiring within internal system, entering benefits, per diem, weekly payroll/entering time, and apprenticeship program. Assist in coordinating internal and external trainings. Participate in the planning and execution of company events. Manage purchasing card program within region. Required Skills and Abilities Strong communication and interpersonal skills. Ability to identify and resolve complex issues. Team player with the ability to remain flexible with day-to-day tasks. Ability to think critically and prioritize work tasks. Proficient in Microsoft Office. Knowledge of Bluebeam and CMiC a plus. A strong work ethic and a “can-do” attitude. Education and Experience A minimum of 2 years within the construction industry. Knowledge of the construction project lifecycle. Electrical commercial construction experience preferred. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Job DescriptionCertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associates direction. Ensure all marketing tactics are executed as per the Companys Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associates direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (POs). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills ___ years of Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated.

Schedule: Monday through Friday | 9:00AM-5PM Pay: $75,000 yr As an Project Administrator , you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensure that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess a strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Job DescriptionAre we the road to your future? We are currently searching for an experienced Project Administrator to join our Southeast Region in Florida. To be considered for this position, applicants must have, at minimum, a Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience. What you'll be doing: Provide plan review and project management for the FDOT and/or the local municipalities in this region Responsible for organizing activities, schedules, and reporting in support of assigned projects Prepare, issue and track project documentation such as contracts, change orders, client sign-off, etc. for all phases of assigned project work Prepare correspondence and documents with clients, vendors and regulatory agencies as required Assist with other documents such as invoices and purchase orders and communicate with outside resources, when needed Preparing and/or editing meeting minutes and presentations Assist with project submittals and bidding activities Provide support to project team as requested Support our team and client by providing technical and administrative support Market local municipal clients Performs other duties as assigned What you need to have: Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience, which could include an Associate's Degree and 4 years of industry experience At least 5 years of progressive responsibility within industry Ability to pass pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines. If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role. Valid driver's license. A satisfactory motor vehichle report (MVR). Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: Employee Stock Ownership Plan (ESOP) Medical, Dental, & Vision 401(k) retirement savings plan + employer matching Paid Time Off (PTO) and holidays Employer-Paid Life/AD&D insurance Employer-Paid short-term disability and long-term disability Wellness incentives Student Debt Retirement Match Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “ For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference .” - Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-DNI Florida

Job DescriptionAre we the road to your future? We are currently searching for an experienced Project Administrator to join our Southeast Region in Florida. To be considered for this position, applicants must have, at minimum, a Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience. What you'll be doing: Provide plan review and project management for the FDOT and/or the local municipalities in this region Responsible for organizing activities, schedules, and reporting in support of assigned projects Prepare, issue and track project documentation such as contracts, change orders, client sign-off, etc. for all phases of assigned project work Prepare correspondence and documents with clients, vendors and regulatory agencies as required Assist with other documents such as invoices and purchase orders and communicate with outside resources, when needed Preparing and/or editing meeting minutes and presentations Assist with project submittals and bidding activities Provide support to project team as requested Support our team and client by providing technical and administrative support Market local municipal clients Performs other duties as assigned What you need to have: Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience, which could include an Associate's Degree and 4 years of industry experience At least 5 years of progressive responsibility within industry Ability to pass pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines. If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role. Valid driver's license. A satisfactory motor vehichle report (MVR). Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: Employee Stock Ownership Plan (ESOP) Medical, Dental, & Vision 401(k) retirement savings plan + employer matching Paid Time Off (PTO) and holidays Employer-Paid Life/AD&D insurance Employer-Paid short-term disability and long-term disability Wellness incentives Student Debt Retirement Match Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “ For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference .” - Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-DNI Florida

CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers - certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: Create sales packages, send and schedule estimates for Sales Associates Send estimate follow up letters to customers with Sales Associate's direction. Ensure all marketing tactics are executed as per the Company's Annual Marketing Plan. Ensure all customer mailing lists are up to date. Perform commercial telemarketing. Maintain inventory and update all point of sale material. Order paint and materials with Production Associate's direction. Enter Annual Financial Plan (AFP) into QuickBooks. Issue Purchase Orders (PO's). Pay all bills and maintain all files. Manage paperwork for new hires and terminated employees. Conduct constant follow ups with customers. Participate in regional or national on-going training conferences/meetings. Qualifications/Certifications: High school diploma or GED College degree a plus Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills ___ years of Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated. Compensation: $25,000.00 per year Opportunity is Knocking Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters brand culture. This makes each independently owned and operated CertaPro Painters franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters franchise, as well. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

Job DescriptionAre we the road to your future? We are currently searching for an experienced Project Administrator to join our Southeast Region in Florida. To be considered for this position, applicants must have, at minimum, a Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience. What you'll be doing: Provide plan review and project management for the FDOT and/or the local municipalities in this region Responsible for organizing activities, schedules, and reporting in support of assigned projects Prepare, issue and track project documentation such as contracts, change orders, client sign-off, etc. for all phases of assigned project work Prepare correspondence and documents with clients, vendors and regulatory agencies as required Assist with other documents such as invoices and purchase orders and communicate with outside resources, when needed Preparing and/or editing meeting minutes and presentations Assist with project submittals and bidding activities Provide support to project team as requested Support our team and client by providing technical and administrative support Market local municipal clients Performs other duties as assigned What you need to have: Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience, which could include an Associate's Degree and 4 years of industry experience At least 5 years of progressive responsibility within industry Ability to pass pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines. If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role. Valid driver's license. A satisfactory motor vehichle report (MVR). Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: Employee Stock Ownership Plan (ESOP) Medical, Dental, & Vision 401(k) retirement savings plan + employer matching Paid Time Off (PTO) and holidays Employer-Paid Life/AD&D insurance Employer-Paid short-term disability and long-term disability Wellness incentives Student Debt Retirement Match Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “ For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference .” - Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-DNI Florida

Benefits: 401(k) Competitive salary Opportunity for advancement Paid time off Training & development CertaPro Painters is a leader in the residential and commercial painting industry throughout North America. We are an organization of professional painting contractors specializing in beautifying homes and buildings; interiors, exteriors, commercial, offices, and condominiums. Our success has been built on the foundation of delivering certainty to our customers - certainty of a job well done. We focus on the details of every project and most importantly, we focus on our clients. Position Overview: Provide support to the following functions: Marketing, Sales, Production, Financial, Administrative, Human Resource and Business Development. Responsibilities: MARKETING: o Update direct mail (DM) drops in CertaOne. o Manage and process all Datamining mailings. o Maintain franchise website to be compliant with CertaPro Standard Operating Procedures (SOP). o Ensure all Marketing Tactics are executed per the Company's Annual Marketing Plan. o Ensure all customer mailing lists are up to date. o Organize trade shows. SALES: o Create sales packages. o Enter leads into CertaOne. o Update customer reference lists regularly. o Maintain inventory and update all point-of-sale material. PRODUCTION: o Collect and track actual hours worked on job sites daily. o Update Production Scheduler in CertaOne. o Create Job Jackets. FINANCIAL: o Enter Annual Financial Plan (AFP) into QuickBooks o Keep QuickBooks up to date and accurate. o Cost all completed jobs. o Invoice customers. o Prepare reports. o Reconcile supplier invoices and manage the office supply budget. o Reconcile expense reports submitted by staff. ADMINISTRATIVE: o Update and keep CertaOne accurate daily. This includes changing the job status, updating customer contact information, etc. o Reconcile CertaOne to the completed job jackets, including all handwritten notes and change forms. o File job jacket when the job is complete. o Process payroll o Maintain all files. o Process all mail. o Maintain professional presentation of the office. o Order supplies for the office and others as required. o Maintain vendor relations and files for insurance, phone companies, subcontractors, etc. o Manage facilities. o Answer the phones and coordinate messages and tasks. o Prepare weekly breakdown of results in preparation for weekly meetings with supervisor. o Create and maintain any requested reports. o Organize company functions. Qualifications/Certifications: College degree (preferred) Experienced with social media and digital marketing Organized and detailed oriented Knowledge of Microsoft office packages Proficiency in QuickBooks (preferred) Excellent verbal and written communication skills Excellent organizational and time management skills 5 years of Office Assistant experience (preferred) Each CertaPro Painters business is independently owned and operated. Compensation: $35,000.00 - $45,000.00 per year Opportunity is Knocking Qualities like working hard, getting the job done right, and fostering respect while working as part of a team are core to the CertaPro Painters brand culture. This makes each independently owned and operated CertaPro Painters franchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers, but for team members of each independently owned and operated CertaPro Painters franchise, as well. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to CertaPro Painters Corporate.

The Project Administrator will support various project operations and teams throughout the entire duration of a given construction project. Responsibilities + Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues. + Maintain proposal, project and contractual documentation including contract repositories. + Ensure compliance with contract requirements and perform all other position related duties as assigned. + Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues. + Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders. + Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance. + Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements. + Assist Program Manager in preparation of monthly reports and other financial reports. + Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material. + Prepare documentation for employee permits, security, certification, travel requests. + Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations. + Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge. + Document and accurately capture information from meetings, conversations, and presentations. + Research, analyze, and cite reference materials from print and online sources. + Design professional document templates for internal and external use. + Develop schedules, outlines, and templates for various types of proposal and project documentation. + Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines. + Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided. + Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements. Qualifications + A minimum of 4 years of business experience with proven experience in a technical field + High School diploma or GED required. + Experience in professional writing, editing, and document production required. + Excellent organizational skills and ability to work well under stress, despite numerous interruptions. + Accuracy and attention to detail. + Ability to work independently and resolve practical problems. + Must be an effective leader with excellent written and oral communication skills. + Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing. Must have strong multitasking skills. + Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite. + Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries. Beneficial Skills: + Microsoft SharePoint, Visio, and Project. + Adobe software, including Acrobat Professional, Creative Suite + Federal and DoD contract experience. Some U.S. Government acquisitions experience. + Experience working with Government contract vehicles to include ID/IQs and Multiple Award Contracts (MAC). + Knowledge of proposal preparation, contract or pricing functions, contract administration principles, industry practices, regulations and policies. Abilities: + Exposure to computer screens for an extended period of time. + Sitting for extended periods of time. + Reach by extending hands or arms in any direction. + Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard. + Listen to and understand information and ideas presented through spoken words and sentences. + Communicate information and ideas in speaking so others will understand. + Read and understand information and ideas presented in writing. + Apply general rules to specific problems to produce answers that make sense. + Identify and understand the speech of another person.

Job DescriptionAre we the road to your future? We are currently searching for an experienced Project Administrator to join our Southeast Region in Florida. To be considered for this position, applicants must have, at minimum, a Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience. What you'll be doing: Provide plan review and project management for the FDOT and/or the local municipalities in this region Responsible for organizing activities, schedules, and reporting in support of assigned projects Prepare, issue and track project documentation such as contracts, change orders, client sign-off, etc. for all phases of assigned project work Prepare correspondence and documents with clients, vendors and regulatory agencies as required Assist with other documents such as invoices and purchase orders and communicate with outside resources, when needed Preparing and/or editing meeting minutes and presentations Assist with project submittals and bidding activities Provide support to project team as requested Support our team and client by providing technical and administrative support Market local municipal clients Performs other duties as assigned What you need to have: Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience, which could include an Associate's Degree and 4 years of industry experience At least 5 years of progressive responsibility within industry Ability to pass pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines. If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role. Valid driver's license. A satisfactory motor vehichle report (MVR). Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: Employee Stock Ownership Plan (ESOP) Medical, Dental, & Vision 401(k) retirement savings plan + employer matching Paid Time Off (PTO) and holidays Employer-Paid Life/AD&D insurance Employer-Paid short-term disability and long-term disability Wellness incentives Student Debt Retirement Match Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “ For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference .” - Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-DNI Florida

Are we the road to your future? We are currently searching for an experienced Project Administrator to join our Southeast Region in Florida. To be considered for this position, applicants must have, at minimum, a Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience. What you'll be doing: Provide plan review and project management for the FDOT and/or the local municipalities in this region Responsible for organizing activities, schedules, and reporting in support of assigned projects Prepare, issue and track project documentation such as contracts, change orders, client sign-off, etc. for all phases of assigned project work Prepare correspondence and documents with clients, vendors and regulatory agencies as required Assist with other documents such as invoices and purchase orders and communicate with outside resources, when needed Preparing and/or editing meeting minutes and presentations Assist with project submittals and bidding activities Provide support to project team as requested Support our team and client by providing technical and administrative support Market local municipal clients Performs other duties as assigned What you need to have: Bachelor's degree or equivalent in Construction, Engineering, or Architecture OR a minimum of 8 years relevant industry experience, which could include an Associate's Degree and 4 years of industry experience At least 5 years of progressive responsibility within industry Ability to pass pre-employment drug screening to ensure a safe and productive work environment. Volkert adheres to federal guidelines, which may include testing for substances such as marijuana. Please note that federal regulations may differ from state-specific guidelines. If applicable to the position, a post offer fit for duty evaluation to ensure the individual can safely perform the essential functions of the role. Valid driver's license. A satisfactory motor vehichle report (MVR). Why Volkert? Volkert is employee owned and a Top 100 design firm, committed to providing clients with creative solutions for sustainability, including improvements to infrastructure, the environment, and natural resources. Founded in 1925, Volkert is celebrating a century of serving our employees, clients, partners, and communities. At Volkert, we pride ourselves on providing all of our employees with competitive compensation, positive work/life balance, and professional development opportunities, as well as fostering a diverse and inclusive workplace in all of our offices nationwide. Key Benefits: Employee Stock Ownership Plan (ESOP) Medical, Dental, & Vision 401(k) retirement savings plan + employer matching Paid Time Off (PTO) and holidays Employer-Paid Life/AD&D insurance Employer-Paid short-term disability and long-term disability Wellness incentives Student Debt Retirement Match Additional voluntary benefits The words from our Chairman of the Board and Chief Executive Officer, Thomas A. Hand, PE, capture best how you can make an impact while working for Volkert. “ For a century, Volkert has done meaningful work that improves our infrastructure and quality of life throughout our communities. We are proud of our one-hundred-year legacy and humbled by the opportunities ahead of us as we look forward to our next century of service. With our commitment to employee ownership and sustainable growth, you can build a career here that really makes a difference .” - Thomas A. Hand, PE, Chairman of the Board and Chief Executive Officer EOE-Race/Sex/Vets/Disabled Volkert does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services. #LI-HF1 Florida

A Project Administrator for Hedrick Brothers Construction is responsible for assisting the Project Manager and project team with the daily management, supervision, coordination, and successful completion of the project(s) to meet time and cost objectives with respect to contracting, scheduling, estimating, bidding and contract administration functions. This position will be based in Miami and will complete initial training from our West Palm Beach office ESSENTIAL DUTIES AND RESPONSIBILITIES: Manage submittal package. Process invoices and subcontractor Pay Applications in Timberscan. Assist the Project Manager with preparation/writing contracts and purchase orders. Assist the Project Manager with processing RFIs. Assist the Project Manager in recording and monitoring the Notice of Commencement, bonds, and Builders Risk policies. Verify and maintain subcontractor compliance including insurance coverage, licenses, and permits. Record, input and distribute meeting minutes in ProCore. Assist the Project Manager with the preparation of monthly application for payment then follow up with routing and scheduled payments. Enter Potential Change Orders in ProCore for Project Manager review. Enter project team's weekly timesheets in About Time. Manage and maintain Owner Direct Purchase Program. Issue subcontractor Change Orders and Purchase Orders once the owner has signed a PCCO. Obtain all shop drawings, product data, physical samples, and other information as required by the contract documents; distribute procurement information to the Project Manager and appropriate parties so that the project is expedited. Notify the Project Manager immediately regarding any delays or concerns. Copy and distribute plans to subcontractors and vendors with discretion. When starting a new job, set up the Project Manager's Binder, ProCore project, Permit Log Binder and Superintendent files. Assist the Project Manager and Superintendent in setting up job site and necessary equipment. Coordinate with the Superintendent to track progress of the rolling punch list. At job completion, compile documents for the Owner's Maintenance Manual for Project Manager distribution. Assist the Project Manager and preconstruction team in estimating activities, plan distribution, subcontractor database and GMP preparation. EDUCATION AND EXPERIENCE REQUIREMENTS: Bachelor's degree or minimum of 7 years' relevant experience required. Proficient knowledge of Microsoft Office required. Reliable transportation and a valid, Florida Driver License required PHYSICAL DEMANDS: Ability to sit with back at a 90-degree angle for up to 8 hours per day. Ability to look at a computer for up to 8 hours per day. Full dexterity of wrists and fingers required with repetitive motions. Ability to hear and speak on a standard telephone. Ability to occasionally lift, push, pull or carry up to 50 pounds. Ability to regularly lift, push, pull or carry up to 25 pounds. Ability to occasionally lift files, open filing cabinets by bending at the waist or standing on a stool as necessary. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES Create and maintain Project files for multiple projects. Support the Project Manager and maintain all copies of Contracts, Purchase Orders, Change Orders, and other documentation in the Project files and electronically Maintain current insurance certificates and proper documents for each Subcontractor to ensure contract compliance Process bi-weekly and monthly Subcontractor draws for payment, as well as process all supplier invoices on a weekly basis Support the field staff with orders and communication needs Maintain Purchase Order/Contract log for your projects and send all copies of signed Contracts, Purchase Orders and Change Orders to the field Superintendent Assign the correct cost code to invoices Review and assist with the budget for labor and material costs allocated for the project and ensure that all efforts are made to complete the project within budget. Responsible for gathering all warranties and close-out documents from Subcontractors in duplicate Mail out all Notice of Commencements to suppliers upon request. Establish and maintain communications with Vendors and Subcontractors Organize and complete all project paperwork filing Prepare various monthly reports Ensure all project-related tasks are completed on time. Performs other related duties as assigned. EXPERIENCE 3 years of experience with providing support within the construction industry, specifically accounts payable support 3 years of experience with AIA contract documents, preferred EDUCATION High School Diploma SKILLS/CERTIFICATIONS Organizational skills to handle/process multiple projects/tasks Working knowledge of current practices and software, specifically Microsoft Word, Excel and 10- Key proficiency. Ability to work with tight deadlines Strong Microsoft Office skills Ability to follow instructions and complete assignments independently. Strong customer service skills IND1 What we offer: Great benefits, including health insurance (medical, dental, and vision, behavioral health and more) on the first of the month following 30 days of employment 401(k) Savings Plan (4% employer match; 100% vested after 1 year of service) Company paid life insurance (1x base salary) Paid Time Off package with a carryover provision Training and career development opportunities Company Apparel Store allowance The friendliest leaders and teammates in the industry! More information can be found on our Benefits page. Are you excited about this opportunity, but your experience does not align perfectly with every qualification in the job description? No problem! We encourage you to still apply, as you just might be the right candidate for this role or other positions. Who we are: Over the past 25 years, Morrow Construction has established itself as one of the top construction firms in the country. Specializing in multifamily construction, MC proudly develops and constructs premier luxury apartment communities throughout the Southeast region of the United States. With over 10,000 units currently under construction and 25,000+ completed, MC continues to maintain its reputation as a leader in new multifamily construction. At Morrow Construction, you will find a sense of pride, commitment, and determination that allows every team member the opportunity to have a meaningful impact. We hope you come build with us! Morrow Construction is an equal opportunity employer and proud to support diversity in the workplace. No calls or emails from third party recruiters at this time please.

The Operations Administrative Assistant performs multiple and varying tasks in support of general warehouse, crating, and operational areas. The Ops Admin Assistant may help support sales or accounting functions as necessary for regional office needs, including collections, assisting with job quotes and booked jobs, and pending/ongoing projects. Some office support, such as answering or responding to customer or vendor inquiries, record-keeping, and information dissemination may also be necessary. Essential Job Duties and Responsibilities: Assist or complete job-related quotes requiring immediate attention while salespeople are in the field or otherwise unavailable. Perform collection duties and document all collection related communication. Obtain purchase orders and ensure vendor receipt of same, and other necessary closing transactions. Generate daily paperwork, such as work orders, purchase orders, etc., and ensure that all pertinent information is noted, and all necessary documents are attached. Communicating with customers as requested regarding change orders, storage confirmations, new customer information packets, etc. Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board. Coordinate with site safety professionals to organize and manage safety certification training & compliance. Administers the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin. for customer invoicing. Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects. Interact with customers, drivers, vendors, auditors, and visitors in a manner that is consistent with MEI's values. Research and collaborate with regional operations team to build awareness and understanding of customer needs and expectations to aid in delivering the highest level of quality service. Utilize customer service approach to communicate and follow up with customers regarding final confirmation or coordination of job site work by making pre-calls the prior day to being onsite as well as job completion courtesy calls. Provide backup for incoming phone calls or assisting walk-in customers as needed. Capture job utilization information from dispatch and operations team in sale scheduling software; assist in scheduling equipment and labor; enter/reconcile hours (including overtime) to time and attendance systems (ADP) hours daily. Warehouse data entry of incoming/outgoing truckloads for storage into company data portal and Excel. Maintenance of storage logs and filing. Compile & organize crating and warehouse handling packets, daily workorder time slips, and Bill of Lading (BOL's) for Sales Admin team to invoice customers. Assist with monthly storage and inventory reporting. Identify work order discrepancies and communicate with appropriate stakeholders for resolution. Facilitate master tracking of open jobs and customer information to be used for forecasting and communications. Coordinate and track the vetting and badging of employees for site access per customer and job requirements. Utilize analytical skills to track procurement and distribute information for operational needs. Perform all other duties as necessary and assigned. Minimum Qualifications (Experience, Skills, and Education): HS Diploma or GED equivalent necessary; higher education (associate degree) strongly preferred. Two (2) years of experience in fast paced construction industry environment preferred. A minimum of 2 years' experience working in Microsoft Office Suite to include Word, Excel, Outlook and PowerPoint Excellent written and oral communication skills; strong interpersonal skills and ability to build positive relations with internal and external stakeholders, and all levels of staff. Excellent organizational skills, is detail oriented, and has superior time management skills; able to work independently or with minimal supervision. Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate. Ability to multi-task and process multiple activities successfully Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor. HazMat regulation knowledge and working experience strongly preferred. TSA certification or ability to pass TSA Background check required. Problem Solving aptitude required. Valid driver's license or the ability to attain. Physical Requirements and Working Conditions: Work is typically performed in a normal, climate-controlled environment involving frequent use of hands / arms and manual dexterity. Extended periods of seated work using a computer, telephone, and standard office equipment. The Operations Administrative Assistant may stand or walk as needed. Occasional exposure to normal warehouse environment including accessing low-lit areas. Will periodically work outdoors with exposure to inclement weather and uneven terrain. Additional Requirements: Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect. Disclaimer: This is intended to summarize the type and level of work performed by the Operations Administrative Assistant, and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary. MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

Pay: $20/hr Schedule: Monday, Tuesday, Wednesday 3PM - 11PM, Saturday & Sunday 7AM - 3PM (Thursday & Friday OFF) Job Responsibilities As a Front Desk Associate, you'll be responsible for working independently, and without direct supervision. Possess strong communication, telephone, and customer service skills. Be detailed oriented and able to multitask. Meet and greet residents; checks guests and service providers in/out. Able to understand and react to emergency response and access control procedures; monitors and operates electronic security control systems; and accurately maintains daily logs, records and forms. Additional Duties: * Demonstrates excellent customer service, communication, and time management skills. * Monitors Emergency Response System. * Greets and directs Residents, guests, and invitees. * Monitors and controls Electronic Security Control Systems. * Responds to emergency situations in a timely and efficient manner. * Monitors and controls access to the building. * Maintains daily log, records, and forms. * Resolves and follows-up on all complaints/issues. * Maintains a safe and secure environment throughout the building/property(s). * May be assigned other duties by the on-site property manager. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Supervisory Responsibilities N/A Education & Experience * High school diploma or equivalency preferred. * College level courses in business or hospitality preferred. * Two (2) to three (3) years of business experience preferred. Knowledge, Skills & Proficiencies * Computer literacy: command of information system hardware/software is preferred. * Effective written and verbal communication skills. * Multiple language fluency is desirable. * Strong customer service, communication and interpersonal skills required. Tools & Equipment Used N/A Physical Requirements & Working Environment * Ability to lift 30 - 50 lbs. * Work in an upright standing or sitting position for long periods of time. * Handle, finger, grasp and lift objects and packages. * Reach with hands and arms. * Communicate, receive, and exchange ideas and information by means of the spoken and written word. * Ability to quickly and easily navigate the property/building as required to meet the job functions * Complete all required forms. * Ability to work extended hours and weekends based on project requirements. * Ability to respond to emergencies in a timely manner. Travel N/A Disclaimer The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Our mission is to be a trusted workplace for team members to be their whole selves at work. A company that people love and positively impacts the lives of all whom we touch. be your best self At Interstate Batteries, you have the chance to be excellent at work and excellent at life. We know that professional success depends on personal wellbeing. That's why we want to enrich your life with the tools and services you need to succeed in every area of your life. Join us! Purpose of Job: Performs all administrative duties supporting warehouse operations. Job Components: Accurately maintain accounts payable and accounts receivable including auditing, paying and filing vendor invoices according to company policy and procedure, preparing customer invoices, purchase orders and delivery tickets accurately and timely. Perform monthly, quarterly and year-end close efficiently, accurately and on schedule. Verify deposits are accurate and made on a timely basis. Maintain and diplomatically collect accounts receivable. Upload and download handheld computer devices and process data according to a set schedule. Provide exceptional customer service both in person and over the phone Assists customers at the front counter and answers incoming calls Maintain dealer database. Assist with inventory count and research variances. All other duties as assigned Qualifications : High school graduate (or equivalent). Some college preferred. At least one year of administrative support experience in a warehouse or retail environment At least one year of bookkeeping or accounting experience, including AP, AR and Collections. Proficient in Microsoft Office products, including Outlook and Excel. Multi-line phone experience required. Demonstrated use of professional phone etiquette required. Excellent verbal communication skills are required. Previous experience in a customer-facing role is required. Ability to multi-task, quickly transitioning from one function/task to the next. Demonstrates good organizational skills and can prioritize tasks Works with a high degree of accuracy and attention to detail Approaches tasks with a sense of urgency Must work effectively in a team environment Strong data entry skills Excellent communication skills required. Use of PPE required (steel toe boots, safety glasses, protective gloves, etc.) Scope Data: Works under general supervision. Work receives regular review by Manager. Work Environment: Office environment but is also exposed to battery warehouse conditions such as moving equipment, mechanical parts, fumes or airborne particles and toxic or caustic chemicals. Specific vision abilities include close vision, depth perception and ability to adjust focus. Regularly required to stand, walk, hear, talk, and use hands to grasp and handle objects. Occasional lifting up to 45 lbs. Ability to sustain extended periods of sitting, occasional standing and walking throughout the day Prolonged use of personal computer and telephone Use of PPE required (steel toe boots, safety glasses, protective gloves, etc.) Note: We do not accept resumes from headhunters, placement agencies, or other suppliers that have not signed a formal agreement with us. Interstate Batteries provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Interstate Batteries complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Interstate Batteries expressly prohibits unlawful discrimination on the basis of age, race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, medical condition, genetic information, national origin, ancestry, disability (mental and physical), marital status, military status, veteran status, citizenship or any other characteristic protected under applicable local, state or federal law.

At Palm Harbor Villages, we ignite opportunity delivering a huge impact on people's lives through the delivery of affordable housing. We exist for our employees, our communities and our stakeholders. We take on big problems to help real people find, fund and protect their homes providing stability and opportunity. ABOUT THE ROLE The Retail Office Assistant is responsible for providing additional administrative support at the direction of the Sales Center Management Team. The daily responsibilities will change based on the support required. Bilingual-Spanish a plus! ESSENTIAL DUTIES & RESPONSIBILITIES (All or some of these duties will be performed) Assists in the following areas: Maintains filing systems General data entry Various office duties AP or AR processing Contract Entry or closing Customer Service communication MINIMUM QUALIFICIATIONS High School Diploma 2 year Degree preferred Cavco Industries is committed to providing equal employment opportunity without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status with respect to recruitment, hiring, promotion and other terms and conditions of employment. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.