Event host jobs in Portland, ME

The Company At Unity, sustainability isn't a buzzword. It's the foundation of our entire approach and has been for more than 50 years. We apply sustainability principles to everything we do, from our properties around the State of Maine, to our online degrees offered to students everywhere, to our enrichment experiences and entrepreneurial endeavors at locations from northern Maine to Arizona to Brazil. Engage with Unity College and you'll start to ask tough questions, challenge the status quo, and envision new possibilities. If taking the lead in creating a more sustainable future sounds like the future you want, we can make it happen. JOB OVERVIEW Reporting to the Executive Director of Brand Strategy and Marketing, the Events Coordinator is responsible for all planning, administrative, and management functions required to deliver exceptional internal events across the Unity College Enterprise. The Events Coordinator supports external revenue-generating event management when directed. Within the framework of functional leadership, the coordinator supports the Executive Director to realize the Unity College mission and strategic plan. The position is in New Gloucester, Maine, with some travel expected on a regular basis. POSITION SPECIFIC RESPONSIBILITIES AND EXPECTATIONS Manage all logistics of the College events such as commencements and panels, to ensure successful delivery and convey the Unity College brand. Maintain high standards of customer service, consistency, and accuracy, appropriate to content of events. Work with appropriate units and personnel such as Maintenance, Custodial, Public Safety, and Dining to ensure integrated services for event needs. Coordinate enough staff to ensure event set up and take down and pre/post event clean-up. Manage all details, such as checklists and contracts with internal clients. This includes following up with client paperwork, ensuring contracts are followed, and updating, reviewing, and renewing contracts as appropriate. Handle proposals, billing, and invoicing in coordination with the business office. Proactively handle issues and troubleshoot any problems before and on the day of the event. May support other Unity College events as assigned. Stay abreast of changes in the events planning environment and make recommendations for ongoing improvements. Work effectively with external vendors to secure additional services as needed to ensure successful execution of events. Maintain recorded (video) records of events for the website and for the archive. Create documentation for events to ensure clear guidelines for execution. Take the lead in assessing event success and gather feedback for improvement. Demonstrate responsible budget management, billing, deposit, and reporting. Maintain inventory of event supplies, replacing items when needed. Pro-actively communicate challenges, successes, and failures with leadership. Coordinate communication plan for event information, including the website, internal and external emails, and social media. Other duties as assigned. POSITION SPECIFIC EDUCATION, SKILLS AND COMPENTCIES: Required: High school diploma and 3 or more years of experience with office administration, facilities management, and/or event coordination. Ability to understand, produce, and follow budgets and reports, and apply basic accounting principles and processes. Demonstrated ability to manage administration and logistics in a busy special events environment. Ability to manage multiple projects and work assignments from a variety of staff and volunteers. Ability to accomplish projects with little supervision. Proficient using the latest versions of Microsoft Word, Excel and PowerPoint, and mail merges; email and web searches. Must be able to work as a team with multiple departments. Excellent interpersonal skills both in person and by phone, with high professionalism. Fantastic customer service ethic and high expectations for quality. Ability to work effectively with other administrative offices. Uses accurate spelling and grammar in written communications. Ability to obtain valid Maine driver's license. Ability to function effectively within a matrix organizational structure, maintaining open lines of communication while being discreet, courteous, and well poised. Ability to work some weekends and evenings, as needed. Preferred: Bachelor's degree. Experience in higher education, destination conferences or destination hospitality. Prior experience with an events management systems Experience with video capture and editing or social media content creation. Experience with coordinating virtual events. The Location This position will be located at 49 Farm View Drive, New Gloucester, Maine. Benefits Unity College offers a generous benefits package which includes medical, dental, vision, short term disability, long term disability, life insurance, PTO, and a company match on our 403b retirement plan. Waiting periods will apply. To Apply Interested and qualified candidates should click on the “Apply Now” button and submit a resume and cover letter. At Unity College, we don't just accept difference - we celebrate it, we support it, and we thrive on it for the benefit of our employees, our students, and our community. Unity College is proud to be an equal opportunity workplace and is an affirmative action employer.

Cliff House Maine Event Coordinator The Event and Group Coordinator at Cliff House Maine will primarily be responsible for preparing event documentation and details. This role will coordinate with sales, catering, other hotel departments, and customers to ensure consistent, high-level service throughout pre-event, event, and post event phases of hotel events. Requirements/Skills: Familiarity with Banquet Event Orders (BEOs) and Banquet Checks Event Detailing Experience: Entering all requirements into the computerized booking system, so that the operating areas are aware of what they need to deliver. This can include such areas as catering, meeting space setup, audio visual and event timelines. Ability to manage complex administrative processes Excellent attention to detail Knowledge of event planning principles and best practices Excellent numeracy, spoken and written communication skills are essential for interacting with clients, vendors, staff, and event attendees Proven ability to work as a member of a team and on your own initiative Proven strong organizational and problem-solving skills Ability to work under tight deadlines and under pressure Highly effective interpersonal skills Salesforce/Delphi experience Having a flexible schedule and ability to work evenings/weekends Job Role Tasks: Attending and coordinating internal team meetings. Managing event logistics, such as room setups, catering, and AV equipment. Overseeing vendor performance and ensuring on-time delivery of services. Ensuring all event details are accurately documented and communicated to relevant parties. Addressing any issues that arise during events (pre, post and during events) promptly. Managing event budget requirements parameters. Detailing event timelines and schedules. Overseeing and coordinating the setup of events, ensuring everything is in place and functioning correctly Tools: Salesforce/Delphi Amadeus Microsoft Word, Excel, Outlook, Teams, Sharepoint and PowerPoint Sertifi Visrez Qualifications A qualified applicant is a “people person” who is flexible with their schedule, loves to serve others, and knows how to multi-task while ensuring attention to detail. Flexibility. This is a demanding business and we look for flexibility with work days and hours, but it's also a lot of fun! Experience. Previous hospitality experience providing exceptional guest experience required. Great communicator. Providing amazing experiences requires the ability to communicate effectively both verbally and through legible writing. Must be able to lift and carry up to 25 pounds Bachelor's Degree in Event Planning, Hospitality, and Business preferred. 2-3 years of experience in hospitality, events, or administrative work preferred. Needed Attributes Employees must fulfill their performance standards for this position and comply with policies, rules and procedures of the Hotel, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees. The is intended to describe the general nature and work responsibilities of the position. This job description and duties of this position are subject to change, modification and addition as deemed necessary by the Hotel. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments requested by supervisors, managers or other Hotel Officials. We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Posting TitleBoston MA Hiring EventJob Posting TitleBoston Hiring Event-Salisbury, MAJob Description We are currently seeking passionate, motivated individuals to join our team! Whether you're experienced or just starting your career, we have opportunities for you. Dates/Times : Wednesday, November 12th 10:00am-6:00pm Location : 18 Fanaras Drive, Salisbury, MA 01952 We're Hiring for Multiple Roles Across Departments: Riggers (Industrial Machinery Movers) Preferred: 2+ years of relevant experience General Laborers CDL Drivers/Riggers Required: 2+ years of commercial driving experience Welder Carpenter Concrete Foreman Rigging Foreman Concrete Laborer Welder What We Offer : Competitive wages and benefits Opportunities for growth and advancement A collaborative, inclusive work environment How to Apply : Apply Online : We will review your application and connect about next steps! Walk-in's are welcome ! Apply and bring your resume and positive attitude! Why Attend? Explore our company culture and career paths Get your questions answered by our hiring team Take the first step toward a rewarding future We're excited to meet you and help you grow your career!!

Job Description The LaBelle Team is comprised of ultra-talented go-getters whose goal is to make the LaBelle experience phenomenal each and every time for our customers. We pursue extraordinary in all we do. We believe that the only way to thrive in life is to love what you do. If you enjoy working in a team atmosphere with a variety of tasks, we want to hear from you! Our Event Facility staff members are accountable for making sure our events are set up according to procedures. Responsibilities will vary depending upon the type of event. Moreover, Event Facility staff need to be constantly on their feet and require physical stamina with high energy levels. Job Duties: Heavy lifting of various furniture and equipment Must have the ability to walk up and down stairs frequently while carrying heavy equipment. Must have the ability to work outdoors for set up purposes Set up and take down of tables, chairs, and outdoor furniture. Inspecting equipment/furniture for damage Checking equipment for inventory purposes Ensuring event furniture are clean Working under the instruction of Event Managers and Lead Facility Supervisor Custodial duties as directed Other facility duties as directed Requirements: Must be able to carry 50lbs frequently Must be able to climb stairs Must be able to work in all climate weather Must be able to work weekdays and/or weekends and some holidays Benefits: 401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Referral program Vision insurance Schedule: Weekends, days, nights and holidays Salary: 18.00/hourly We are proud to be an equal opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, gender, pregnancy, gender identity, disability, veteran status, sexual orientation, citizenship, national origin, or any other legally protected status. We encourage and welcome all applicants to apply. Powered by JazzHR A9ErJNQa7G

Job Posting TitleBoston MA Hiring EventJob Posting TitleBoston Hiring Event-Salisbury, MAJob Description We are currently seeking passionate, motivated individuals to join our team! Whether you're experienced or just starting your career, we have opportunities for you. Dates/Times : Wednesday, November 12th 10:00am-6:00pm Location : 18 Fanaras Drive, Salisbury, MA 01952 We're Hiring for Multiple Roles Across Departments: Riggers (Industrial Machinery Movers) Preferred: 2+ years of relevant experience General Laborers CDL Drivers/Riggers Required: 2+ years of commercial driving experience Welder Carpenter Concrete Foreman Rigging Foreman Concrete Laborer Welder What We Offer : Competitive wages and benefits Opportunities for growth and advancement A collaborative, inclusive work environment How to Apply : Apply Online : We will review your application and connect about next steps! Walk-in's are welcome ! Apply and bring your resume and positive attitude! Why Attend? Explore our company culture and career paths Get your questions answered by our hiring team Take the first step toward a rewarding future We're excited to meet you and help you grow your career!!

Ascensus is the leading independent technology and service platform powering savings plans across America, providing products and expertise that help nearly 16 million people save for a better today and tomorrow. Please note, this person must have sufficient experience in Cvent Event Platform The Events Coordinator is a highly organized and detail-oriented professional responsible for the seamless planning and execution of a diverse portfolio of internal company events (approximately 40% of the role). This includes critical gatherings such as quarterly leader meetings, all-associate town halls, key client meetings, executive retreats, and various associate engagement initiatives. In addition, the Events Coordinator will provide essential support to the Events Manager and Events Director in delivering large-scale, externally hosted events like sales conferences, industry trade shows, and incentive programs. This role requires proven proficiency in Cvent and a proactive approach to ensuring exceptional event experiences. Section 2: Job Functions, Essential Duties and Responsibilities * Coordinate logistics for internal events, including scheduling, venue arrangements, vendor communication, and preparation of event materials to ensure seamless execution. * Manage virtual event platforms for key meetings (Zoom, Teams) and partner with external production and internal technology resources to ensure a flawless technical experience. * Support the development of event communications, including drafting messaging, creating PowerPoint presentations, and contributing to invitation content to ensure consistency with event strategy. * Assist with tracking and reconciling event-related expenses, support budget documentation, and ensure timely processing of vendor invoices in coordination with the Events Manager and Events Director. * Assist the Events Manager and Events Director in the planning and execution of large-scale external events by putting together documents, researching venues, reconciling corporate credit card charges, setting up meetings, and other administrative tasks as required. * Support the development of event communications, including drafting messaging, creating PowerPoint presentations, and contributing to invitation content to ensure consistency with event strategy * Collaborate with Brand & Creative and Marketing teams to ensure communications meet brand standards. * Contribute to post-event wrap-up activities, including gathering feedback, organizing debriefs, and compiling lessons learned. * Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients. * At Ascensus we are guided by our Core Values of People Matter, Quality First and Integrity Always. They inspire us every day to prioritize an environment of respect for those we serve and one another and should be visible in your actions on a day-to-day. * Assist with other tasks and projects as assigned. Supervision * N/A Section 3: Experience, Skills, Knowledge Requirements * Bachelor's Degree in hospitality, event management, or a related field. * A minimum of 3 years supporting or managing events in a fast-paced corporate environment, with a focus on internal meetings and virtual platforms. * Financial services industry experience preferred. * Cvent experience required, including building and managing event registration websites, backend configurations, attendee tracking, reporting, and developing custom branded destination pages across multiple lines of business. * Experience coordinating logistics for various event types, including executive meetings, associate engagement initiatives, and client-facing events. * Experience managing external vendors, including sourcing, coordination, and ensuring timely delivery of event-related services and materials. * Strong understanding of virtual event platforms such as Zoom and Microsoft Teams, including setup and live support. * Excellent organizational, planning, and project management skills with a strong attention to detail. * Ability to collaborate cross-functionally and communicate effectively with internal stakeholders and external vendors. * Ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment. * Approximately 30% travel. * Cvent certification preferred but not required. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). * Strong written and verbal communication skills. * Demonstrated commitment to upholding confidentiality and data security standards. * Ability to foster professional relationships that result in consistent and courteous communication with clients and colleagues. * Independent and proactive thinker adept at setting goals, prioritizing, and making decisions. * Exceptional written and verbal communication skills. For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual workspace and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 Mbps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying. We are proud to be an Equal Opportunity Employer The national average salary range for this role is $75-85k in base pay, exclusive of any bonuses and benefits. This base salary range represents the low and high end of the salary range for this position. Actual salary offered will vary and may be above or below the range based on various factors including but not limited to location, experience, performance, and internal pay alignment. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis. Other rewards and benefits may include: 401(k) match, Medical, Dental, Vision, Paid-Time-Off, etc. For more information, please visit careers.ascensus.com/#Benefits. Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate ****************** ****************** email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website. For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual work space and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 MBps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying. Ascensus provides equal employment opportunities to all associates and applicants for employment without regard to ancestry, race, color, religion, sex, (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, national origin, age, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, military or veteran status, genetic information, sexual orientation, criminal conviction record or any other protected category in accordance with applicable federal, state, or local laws ("Protected Status").

Job Details Portland Press Herald - South Portland, MEDescription About Us: The Maine Trust for Local News is Maine's largest media company with daily and weekly newspapers and digital products. We are a wholly owned subsidiary of the National Trust for Local News. We believe in the power of local news to inform, inspire, and connect communities. As the Event Coordinator, you will play a vital role in furthering the Maine Trust brand and mission and creating positive connections with communities. Job Description: We are seeking a detail-oriented, high-energy Events Coordinator to support our growing events business. The coordinator is responsible for advanced planning, promotion, and onsite, day-of event support for events throughout our media footprint, including Waterville, Lewiston, western Maine, Portland and southern Maine. This person should be enthusiastic about creating high-quality, engaging and memorable experiences for all of our guests including hosts, guests, sponsors and attendees. The ideal candidate will be a thorough, organized, solutions-driven person who can also be flexible and improvise when needed. The marketing group is very collaborative, and we are looking for a creative, energetic, team player who can roll up their sleeves and jump in on tasks, but also offer new ideas and help build our strategy for this critical piece of our business moving forward. Key Responsibilities: Event Planning: Work with various stakeholders (internal and external) on all aspects of event logistics: Locations, scheduling, tech/AV, catering, etc. Promotion and Communications: Plan and execute all event promotions including webpages, social media campaigns, email campaigns, post-event surveys, etc. Sponsor and Sales Support: Ensure that all elements of sponsorships are fulfilled; act as the liaison with account executives to support sponsorship sales including attending sales calls as needed Talent Coordination: Ensure that featured guests are cared for including internal guests and hosts (reporters and editors) Support our efforts in community events: Ensure the Maine Trust for Local News and its brands are well-represented at community events we participate in with signage, interactive and engaging experiences, etc. Also help identify other community events we should be participating in Event Execution: Work with your peers to ensure the events all meet our high standard for guest experiences, whether in person or virtual Qualifications Qualifications: Highly organized with the ability to multitask and manage many ongoing projects at the same time High energy and enthusiasm for the mission of the Maine Trust for Local News An entrepreneurial spirit and the desire to work on or own a project from start to finish Ability to participate in events throughout the state Critical thinking skills that result in the ability to take proactive, problem-solving initiative Strong interpersonal skills and the ability to actively listen and communicate effectively. Excellent attention to detail Proficiency in Google Workspace products. A passion for Maine Social media management expertise - managing Facebook, Instagram, TikTok accounts, growing audience, understanding best practices…etc. We offer: Full Benefits Package including medical, dental and vision, life, long-term and short-term disability insurance 401K plan with company match. Generous paid time-off and parental leave. Employee Assistance Program (EAP) for personal and professional support. We are an equal opportunity employer.

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story. We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee. At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact. Title: Congress & Events Coordinator Location: Remote (U.S. Based) Central Time Zone preferred for team alignment and collaboration The Congress Coordinator will support the U.S. Aesthetic, Prescription, and Consumer businesses by managing Tier 4 (local/regional) congresses and sponsorship requests. The incumbent will oversee the full execution of up to 80 Tier 4 congresses annually, ensuring all logistical, financial, and compliance-related tasks are completed efficiently. The Congress Coordinator will report to the Director, U.S. Congresses & Events. Key Responsibilities Congress Execution: * Manage up to 80 Tier 4 (local/regional) congresses, including processing applications, registrations, and sponsorship payments. * Order booth assets, ensuring alignment with brand needs and maintaining sufficient inventory of display materials (tabletops, tablecloths, invitations, literature racks, and banners if permitted). * Coordinate with Cx/Lx on sample orders, shipping logistics, and necessary approvals. * Request and manage on-site booth staff, including name submission for badges. * Provide meeting communication to stakeholders, detailing agenda, location, attendee list, exhibit setup/dismantle times, and sample/display shipment tracking. * Offer support and troubleshooting while teams are onsite. * Facilitate sponsorship agreements, including processing Letters of Agreement (LOAs), updating budgets in Cvent, and reconciling event closeout procedures. * Complete monthly credit card reconciliation related to congress expenditures. Sponsorship and Compliance Management: * Manage sponsorship requests from external and internal stakeholders, including monetary donations. * Receive sponsorship requests from either Galderma stakeholders or external organizations and register them in the meeting platform. * Review sponsorship requests, gather documentation, and communicate with societies/organizers to collect missing data if necessary. * Route sponsorship requests to the appropriate Regional Sales Manager (RSM)/Director for financial review and approval. * Collaborate with Compliance and Legal teams for sponsorship vetting and necessary approvals. * Route LOAs for organizational signature, ensure proper filing, and manage execution. * Communicate outcomes of sponsorship requests to relevant teams, including approvals and declinations. * Update Cvent with sponsorship status and maintain accurate event tracking. Congress & Events Department Support: * Assist in vendor management, including opening new supplier accounts, updating bank details, and processing invoices. * Raise purchase orders (POs) and ensure payment execution for congress-related expenses. * Support creation and execution of LOAs for all congresses and events. * Order samples and marketing materials for national congresses. Skills & Qualifications * 2+ years of event or congress management experience, preferably within the pharmaceutical or healthcare industry. * Experience with Cvent preferred. * Strong organizational and project management skills with attention to detail. * Ability to manage multiple projects simultaneously and adapt to changing priorities. * Excellent communication and stakeholder management skills. * Proficiency in Microsoft Office Suite. Position is commensurate with experience. About the Compensation: The base salary range for this role is determined based on several factors. These include but are not limited to job accountabilities; skill sets; experience and training; certifications; work location; competitive market rates and other business needs. At Galderma, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on a unique combination of factors for each role. A reasonable estimate of the hiring range for this role is $55,000 - $85,000. In addition to base salary, we provide an opportunity to participate in an annual short-term incentive program that is based on corporate performance with a multiplier focused on individual performance. We offer a competitive and comprehensive benefits program including health insurance, 401(k) plan with employer match, a generous paid time off policy, hybrid work schedules and more. What we offer in return You will be working for an organization that embraces diversity & inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base. You will also have access to a range of company benefits, including a competitive wage with shift differential, annual bonus opportunities and career advancement and cross-training. Next Steps * If your profile is a match, we will invite you for a first virtual conversation with the recruiter. * The next step is a virtual conversation with the hiring manager * The final step is a panel conversation with the extended team Our people make a difference At Galderma, you'll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do. Employer's Rights: This does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Now Hiring: Part-Time Event Coordinator (20 hours/week) Join Waypoint's Growing Philanthropy Program Waypoint is seeking a warm, detail-oriented, and community-minded Event Coordinator to support our mission of empowering New Hampshire individuals and families to thrive. As part of our expanding Philanthropy team, you will help bring to life events that inspire action, strengthen relationships, and generate vital support for our programs across the state. About the Role The Part-Time Event Coordinator will play a key role in the planning and execution of Waypoint's community engagement and fundraising events. This position blends logistics, relationship-building, and creativity to ensure memorable, mission-driven experiences for participants, donors, volunteers, and partners. In this role, you will be a central contributor to Waypoint's two signature annual events: SleepOut - a statewide awareness and fundraising event supporting runaway and homeless youth Touch-a-Truck - a family-friendly community event that draws thousands to learn, play, and connect You will also assist with smaller stewardship gatherings and community engagement activities that help deepen donor relationships and expand Waypoint's impact. Key Responsibilities Coordinate event logistics including venue arrangements, timelines, equipment needs, and on-site setup and breakdown Serve as a primary point of contact for vendors, sponsors, and community partners Support volunteer recruitment, communication, and day-of coordination Assist with donor and sponsor engagement through outreach, stewardship, and event-day hospitality Help manage event registrations, tracking, and follow-up Collaborate closely with the Philanthropy team to ensure events reflect Waypoint's mission, values, and community-centered approach Contribute to creative planning, event design, and storytelling opportunities that elevate participant experience What You Bring A warm, personable communication style and a genuine enthusiasm for connecting with people Strong organizational skills and ability to manage many moving pieces with calm and care Experience supporting events, volunteer coordination, or community engagement (professional or volunteer experience welcomed) Ability to work some evenings or weekends as needed for event activities Comfort working both independently and collaboratively within a mission-driven team Why Waypoint? Since 1850, Waypoint has been a trusted partner to New Hampshire individuals and families. Our work is rooted in compassion, dignity, and empowerment-and our events play a meaningful role in advancing that mission. As part of our Philanthropy Program, you will help foster community connections that translate into real impact for the people we serve. Join Us If you're energized by community-building, inspired by purpose-driven work, and skilled at creating experiences that bring people together, we'd love to meet you. Apply today at ******************************* and help us create events that spark connection, generosity, and positive change.

Are you passionate about providing exceptional service and creating memorable experiences? We are urgently hiring dedicated Event Staff to join our dynamic team in Orono, ME. As a valued member of our event staffing team, you will play a crucial role in the success of various events by ensuring smooth operations and customer satisfaction. This is an excellent opportunity for individuals seeking flexible, short-term work in a vibrant environment. Key Responsibilities: Event Setup and Breakdown: Assist in setting up and dismantling event spaces efficiently to ensure a seamless experience for clients and attendees. Meal Service: Provide plated meals or facilitate buffet-style service with attention to detail and guest satisfaction. Stocking and Preparation: Ensure silverware, dishes, and glassware are adequately stocked and ready for service. Food and Beverage Assistance: Support food and beverage service by maintaining a high standard of quality and professionalism. Cleanliness and Professionalism: Uphold a clean and organized work environment before, during, and after events. Qualifications: The ideal candidate will possess: Ability to stand and walk for the duration of a shift. Capacity to lift 30+ pounds as needed. Excellent teamwork and communication skills to collaborate effectively with fellow staff and guests. Willingness to pass a background check. A reliable and professional work ethic, with a commitment to delivering outstanding service. Benefits: Enjoy affordable health and prescription coverage with no waiting period. Take advantage of our Referral Bonus Program to earn extra cash for introducing new team members! Why Join Us? This position not only offers competitive pay and flexible scheduling but also provides the opportunity to develop valuable skills in hospitality and event management. Join a team that values your contributions and helps you grow. Ready to Take the Next Step? If you are enthusiastic about being part of exciting events and thrive in a fast-paced environment, apply now for the Event Staff role in Orono, ME, or contact us to learn more about this fantastic opportunity!

The Event and Workspace Coordinator supports the planning and execution of Institute events and day-to-day operations of designated workspaces and conference rooms, ensuring safe, compliant, and efficient use of facilities. The role coordinates room scheduling, event logistics, vendor services, audiovisual support, and onsite execution in a complex, multi-site academic medical environment. This position implements standard operating procedures for space utilizations and maintains inventories and equipment readiness. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. Responsibilities * Event Logistics and Execution: Coordinate end-to-end event logistics (room sets, audiovisual, catering, registration, accessibility) for internal users; maintain detailed event orders, floorplans, and timelines; provide onsite support for setup, live event operations, and breakdown. * Space Scheduling and Calendar Management: Manage room reservations and space assignments in the enterprise scheduling system; balance priorities across clinical, research, administrative, and external users; issue confirmations and usage policies; resolve conflicts and last-minute changes. Manage AV Support inbox to answer and triage emails as needed. * Conference Room Operations and Readiness: Maintain Conference Room SOPs, usage guidelines, and equipment checklists; ensure rooms are clean, set according to standards, and stocked with necessary supplies; track and coordinate preventive maintenance and repairs with Facilities and AV. * AV and Technical Coordination: Serve as liaison to first-line support for audiovisual needs (projectors, microphones, hybrid/virtual meeting platforms); coordinate with AV technicians for complex setups; test equipment and connections in advance; escalate and document issues/resolutions. * Other AV and conference services related requests as directed. Qualifications * High School Diploma required. * Bachelor's degree preferred in Hospitality/Events Management, Business Administration, Communications, or related discipline. * 2 years of experience in event operations, venue/conference services, hospitality, or facilities coordination within a complex organization required (healthcare, higher education, or nonprofit preferred). * Experience with a scheduling system, AV coordination, vendor management, and onsite event execution required. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: * Knowledge of event and venue operations, including room setup standards, run-of-show execution, and post-event reconciliation in a complex, multi-stakeholder environment. Proficiency with space scheduling/calendaring tools and collaboration platforms; ability to read floor plans and produce basic room diagrams. * Working knowledge of AV fundamentals (microphones, projectors/displays, conferencing platforms) with the ability to triage common issues and coordinate with technical teams. * Strong organizational and time management skills with ability to manage multiple events, timelines, and stakeholders simultaneously; meticulous attention to detail and follow-through. * Effective written and verbal communication skills; ability to produce clear event orders, vendor instructions, and client updates; professional customer service orientation. * Ability to build positive working relationships and collaborate with other internal departments, including Facilities Operations, Security, Environmental Health & Safety, Food Services, and external vendors. * Problem-solving skills and situational awareness to anticipate risks, adapt plans, and execute under time constraints; calm, professional demeanor in high-visibility settings. * Hybrid position that will require onsite presence for large and/or VIP events. Ability to work early mornings, evenings, and weekends as event schedules require; ability to stand for extended periods. * Commitment to inclusion and accessibility in event planning and execution; awareness of universal design and accommodation practices. Pay Transparency Statement The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate's relevant experience, skills and qualifications. For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA) $27.98/hr - $31.97/hr At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff that offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. EEOC Poster

In order to participate in Berklee Student Employment, a student must fulfill the following requirements: Current student at Berklee College of Music or Boston Conservatory at Berklee. Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters. Have a valid United States Social Security Number (SSN). Remain in “valid” Visa status as applicable. A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester. Federal Work Study student may apply. In good disciplinary standing. Must be located in the U.S. For complete program details, please go to our website: ********************** Movement is a student-led program in Berklee's Office of Community and Government Relations that facilitates student, faculty, staff and alumni volunteer initiatives featuring music as a catalyst for social change. Volunteers collaborate with partner organizations to conduct a broad range of activities including performing at an event, mentoring youth or conducting a workshop. Recent events include organizing six Berklee student acts to perform 45 minute sets on the oncology floor at Massachusetts General Hospital, playing music for animals at Zoo New England, producing a Battle of the Bands toraise food for the hungry and bringing faculty to play live music at The Women's Lunch Place for an hour. The Event Coordinator for the Movement, with guidance from Community and GovernmentRelations staff, is responsible for creating and managing music based volunteer initiatives that serve Boston-area communities and include Berklee students, faculty, staff and alumni. S/he will serve as liaison to the college's community partner sites, and coordinate program related activities. Specific Responsibilities Recruit members of the Berklee community (students, faculty, staff and alumni) to volunteer throughtabling, social media and word of mouth. Plan volunteer appreciation efforts. Build and maintain lasting relationships with partner organizations on behalf of Berklee (such as schools, homeless shelters, after school programs, hospitals and senior centers). Design and oversee music-based community service projects, including scheduling, volunteer recruitment, transportation, equipment and day-of management. Track, document and evaluate all events. Qualifications: The Event Coordinator for the Movement must have experience working in community outreach and volunteer initiatives. S/he must have interest in promoting music as a catalyst for social change as well as demonstrated experience working with culturally diverse groups. Outgoing public speaking skills and excellent, professional writing required, as well as the ability to work independently and collaboratively as part of a fast-paced student team. Also required: Proficiency in contemporary communication tools such as Facebook and Twitter, as well as familiarity with contemporary office systems technologyincluding gmail calendar, word processing, e-mail and spreadsheet applications. Priority given to candidates with previous leadership, event management, or administrative experience. Experience with Pages, Evernote, inventory tracking software and/or databases a plus. Hourly Rate: $17 Hiring Manager: Abria Smith

←Back to all jobs at Littleton Cinemas Event Coordinator Event Coordinator Benefits Competitive pay Vacation time Sick time Holiday pay 401K Dental Health Flexible schedules Free movies, fountain drinks, popcorn, and movie posters Discounted meals Contests and prizes Event Coordinator Job Overview: O'Neil Cinemas and Backstage Lounge are looking for a creative and highly organized Event Coordinator to manage and execute events, parties, and rentals. This role is responsible for responding to and booking private events, developing exciting event concepts, and ensuring smooth execution. The ideal candidate will work closely with the theater staff and the entire O'Neil team to create memorable experiences for guests. Event Coordinator Key Responsibilities: Manage inquiries and bookings for birthday parties, private rentals, and special events. Develop and execute engaging event ideas to enhance customer experiences. Conduct outreach efforts to promote events and partnerships. Train and prepare staff to ensure seamless event execution. Collaborate with theater management and team members across O'Neil Cinemas. Attend and oversee all events to ensure quality and guest satisfaction. Event Coordinator Qualifications: Experience in event planning, hospitality, or a related field preferred. Strong organizational and multitasking skills. Excellent communication and customer service abilities. Ability to work independently while collaborating with a team. Willingness to work flexible hours, including evenings and weekends as needed. Event Coordinator Compensation: Salary based on experience. If you are passionate about creating exceptional events and enjoy a dynamic work environment, we'd love to hear from you! Apply today to join the O'Neil Cinemas team. Please visit our careers page to see more job opportunities.

Bike to the Beach is a non-profit, 501c3, that develops networks of support for the autism and disabilities community through collaborative partnerships with non-profits, companies, and the community. Our signature fundraising events are cycling events from cities. We host these events and have a network of partners in 7 major markets around the country. Job Description The Nation's largest charity cycling series to support Autism and disabilities is looking for an energetic Event Coordinator to help execute our remaining Charity cycling events in July, September, and October. Your Primary Responsibility: Working with existing Event Staff to planning, organize and execute a 100, 50, and 25-mile cycling events. Bike to the Beach is a non-profit committed to funding meaningful solutions for lives touched by autism spectrum disorders and intellectual/developmental disabilities. We do this through fundraising cycling events in 8 cities nation-wide that will raise over $2 million in 2022. You will be helping host two (or more) of our remaining, covid-friendly events on the following dates: New England (Boston to Newport, RI): September 17, 2022 New York (NYC to Smith Point, LI)): September 24, 2022 Houston (Houston to Galveston, TX): October 15, 2022 POSITION REQUIREMENTS With over 10+ years of hosting cycling events, our event staff meticulously plans each event aspect of our 100-mile, destination rides. Each event is 8 to 10 events in one: a pre-ride packet pick-up, starting-line, an event course, 7 to 8 rest stops, a finish-line, a bus send-off, and more. And it will be your job to work with our team to execute events that amaze our fundraisers/riders flawlessly. The event execution for each of our events occurs over a four (4) day period. We will transport you to the host event city starting the Wednesday before the event. Prior to the event: You will help execute the planning of the event, including picking-up or dropping off equipment or supplies, marking the route, hosting our packet pick-up, and more. On ride day: You will be one of four (4) or five (5) event Coordinators assigned to execute all aspects of the event, including setting-up and closing event locations (staring-line, rest stops, etc.), coordinating with and managing volunteers and other event staff, driving the route to support and cheer on our riders and volunteers, pack van and trucks, and more. You will be an important part of a passionate, hardworking team that likes to work hard and have enjoys doing it. You will love this job if you like to problem solve, work hard, help others, bring positive energy, and, most importantly, have fun. In your response please include your contact information (phone number and email), let us know why you are interested in helping us with our charity event and/or include a resume outlining your similar experience. Qualifications POSITION REQUIREMENTS Availability: Availability to work 4 days (Wednesday - Saturday) for each event. Experience and mindset: Prior event experience: endurance event experience is a plus. Guest focused mindset (We love our riders!) Teamwork is a must (Teamwork makes the dream work!) Exceptional attention to detail and organizational skills. Skills: Strong influence, interpersonal, communication, problem solving and creative solution generation skills Ability to develop, plan, and implement goals and make procedural decisions and judgments. Can effectively communicate with Management, Team Members, and Guests First aid certification a plus Movement: Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance: sites will require carrying tables, coolers, chairs, etc. Move over sloping, uneven, or slippery surfaces as well as up and down stairs and/or service ramps. Reach overhead and below the knees, including bending, twisting, pulling, and stooping. Driving Skills: A valid and up-to-date driver's license. Comfort driving a van, truck (including driving over bridges, etc.) Additional Information PERKS AND BENEFITS This is a consulting contract that will pay: $1,250 per event, plus event expenses. Our Event Team Members are expected to give their best on the job - so we do our part in making sure we give you what you need to stay motivated, valued and embrace living your best life! Awesome culture that's inclusive, rewarding and FUN! Full travel reimbursement including hotel and travel to and from each event. Food and beverage credit for each day worked. Event gear and merchandise. All your information will be kept confidential according to EEO guidelines.

Events Coordinator Department: Operations Reports to: VP of Operations and Production FLSA Designation: Part Time, Non-exempt The Events Coordinator is responsible for attracting and securing functions and private events in all spaces, including the stage, lobby spaces, function rooms and the spaces in the Jean McDonough Arts Center; events to include meetings, cocktail receptions (pre- or post-performance, or standalone), graduations and commencements, fundraisers, weddings, and other non-ticketed events. They seek to maximize net revenue from rental functions and events, while coordinating with other operations staff to deliver the highest level of quality in customer service, in keeping with the theatre's brand as a world-class venue. They foster positive relationships with outside vendors and community organizations and maximize use of the facilities for additional revenue outside of performances. ESSENTIAL FUNCTIONS: Rental Functions Coordinate with the communications department to generate marketing materials, place advertisements, use social media and other means to generate interest in event rentals. Responsible for timely communication with all potential and contracted renters including meetings, phone calls, emails, and negotiating estimates and sales contracts. Collaborate to generate new and unique ideas to maximize use of theatre and function rooms on non-performance days. Maintain a current calendar of rental events and potential rental events through the PRISM shared calendar; including details for confirmed events. Prepare cost estimates for potential rentals, incorporating estimates from production staff for the stage or BrickBox rentals as required. Produce and execute rental agreements and collect deposits as appropriate. Work to ensure that each event is successful. Create and revise room layouts for each event; convey set-up and break down information to facilities and operations staff. Participate in the set-up and break down of events. Communicate event information to the VP of Operations & Production to coordinate staffing needs, volunteers, logistics and parking. Communicate event information to Food and Beverage Director to coordinate food and beverage needs. Keep track of event finances for each event, including check requests, invoicing and reporting. Convey information to finance staff to generate a final invoice. Remain onsite until the conclusion of the event to settle the invoice with the client. Remain onsite until the conclusion of the event to coordinate any rentals (either by THT or the client) for pickup. Be present at rental events, rehearsals and meetings, with the understanding that the Events Coordinator is not expected to work more than 20 hours during any one week. For events where the Events Coordinator will not be present, designate a surrogate from amongst the part-time Events staff to be “manager on duty” and coordinate with that person in advance, including making introduction to the renter. In-House Events Coordinate in-house events such as annual meetings, subscription launch events, FSS recognition nights, 1926 Society luncheons; and partnership events where we provide use of our facility to the city or other organizations at reduced or no cost. Manage communication and coordination with operations, facilities and production staff as required. Coordinate and contract with vendors such as caterers, florists, and others as required. Track expenses as we would for a third-party rental and deliver final expense information to finance staff as would be required to generate an invoice. Approve all billing and invoices for commencements and other in-house events. Remain on-site until the conclusion of the event to settle any vendor invoices. OTHER ESSENTIAL FUNCTIONS Adhere to the organization's values at all times and in all interactions with staff, volunteers and members of the public. Fully comply with the organization's rules and regulations for the safe and efficient operation of all spaces. SKILLS AND SPECIFICATIONS: The employee must possess the following knowledge, skills and abilities and be able to demonstrate that they can perform the above responsibilities and essential functions to a high level of competency, with or without reasonable accommodation. Ability to work extended or irregular hours to include days, nights, weekends, and holidays is required. Must be willing to work event-based hours determined by the busy theatre schedule. Excellent communication skills, including writing, proofreading skills, and speaking. Proficient using the Web to conduct research, event administration and procurement as well as with the latest version of Microsoft Outlook, Word, Excel, PowerPoint. Ability to effectively deal with internal and external customers, donors and members with high levels of patience, tact and diplomacy. Ability to prioritize and manage multiple tasks in a fast-paced environment. Excellent interpersonal skills both in person and by phone, with high professionalism. Fantastic customer service ethic and high expectations for quality. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to stand for long periods of time (upwards of 5 hours) and climb stairs repeatedly. Ability to move throughout the theatre environment and building, and continuously perform essential functions for an extended period of time. Ability to lift and carry up to 50 LBS continuously. Ability to see details at close range. EDUCATION & QUALIFICATIONS: Three years of events planning and sales experience. Bachelor's Degree in hospitality or related field, or equivalent combination of education, training, and experience preferred.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Event Staff position is responsible for providing a safe and welcoming environment for all patrons and employees and filling multiple staffing posts that may vary from event to event. Event Staff are the first and last impression and front facing role to the guests for the venue, university, and clients. In this role, you will wear many different hats and have the potential to work in several different areas of the arena. These posts include but aren't limited to: ticket taker, usher, ADA Assistant, and providing exceptional general guest services. This role will pay an hourly rate of $18.50 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until December 12, 2025. About the Venue The Tsongas Center on the campus of UMass Lowell (UML) is a 7,000 seat multi-purpose arena. The Tsongas Center is one of the premier arenas in the New England region and is home to UML Division I Men's Ice Hockey, UML Men's and Women's basketball programs, PWHL Hockey, Massachusetts Pirates Football as well as a variety of events including concerts, family shows, comedy, and other live events. The Tsongas Center serves as a public venue to the community and has been a staple of the region for the past 26 years. Additionally, this position supports the operations for LeLacheur Park which is also managed by our Tsongas Center Management team. Responsibilities * Maintain consistent alertness and observation to surroundings * Communicate efficiently at all times with necessary parties * Provide Tsongas deliverables above guest expectation * Assist with emergency and standard procedures and guest safety at all times * Assist with resolving patron questions and concerns during events * Maintain a positive disposition and asset to the team Qualifications * Must be at least 18 years of age * Ability to work independently and collaboratively * Ability to communicate and comprehend English both verbally and in written form * Must be able to stand for long periods of time * Ability to carry out routine physical tasks (e.g.:walk, crouch, climb stairs, lift 10+ pounds, push a wheelchair, etc.) * Ability to utilize necessary technology (e.g.: email, online scheduling, two-way radio, scanning devices, etc.) * Able to perform basic visual and auditory functions * Ability to perform in varying climates and settings (e.g.: temperature variances, lighting and sound variances, air quality differences, weather variances, etc.) * Reliably work scheduled shifts * Ability to work days, nights, weekends, and holidays as necessary Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Reporting to the Director of Alumni Relations, with frequent collaboration with Advancement Services and Communications, the Advancement Events Digital Coordinator supports Advancement efforts through project management and coordination of event planning, communication, and technology support within the Advancement department. This role requires a mix of communication, technical, and analytical skills, as well as the ability to manage details across departments and maintain brand consistency. Primary Duties and Responsibilities Communications * Communicate with external constituents regarding event details, RSVPs, and fees via phone and email. Answer event-related inquiries and make decisions on special attendee requests. * Work closely with Advancement, Communications, the Academy Events Manager, and other campus departments to ensure effective invitation tracking and follow-ups for both on- and off-campus events. * Adhere to the Academy's email policies, visual identity, and style standards to maintain brand consistency. Ensure relevance, accuracy, and timeliness in all online communications. Technology * Serve as the primary events liaison for Advancement and Communications for systems like Salesforce and RSVP forms * Address and resolve any technical issues related to event platforms, such as Cvent and Salesforce, at times with ITS or vendor support. * Develop, manage, and update all web pages, systems, and forms associated with Advancement events, including Reunion and Family Weekends. * Lead efforts with external vendors to manage Reunion registration and on-campus housing. Reporting * Collaborate with Advancement Services to code and track event attendance, manage database entries, and produce reports on response rates and attendance. * Partner with the Social Media and Email Manager to analyze data and advise on best practices, making data-driven recommendations for improvements. Job Specifications Bachelor's degree or equivalent experience required * 1 - 3 years of experience with website maintenance/development and form design, analysis and reporting * Experience with image editing, graphic design, and basic HTML preferred * Attention to detail * Experience with Salesforce, content management systems (i.e. WordPress), project management software (i.e. Wrike), and bulk email distribution applications such as Salesforce, Mailchimp, etc. preferred * Strong customer service orientation and collaborative nature required. * Skilled with MS Office, data entry, and familiarity with integrated databases * Excellent verbal and written communication and organizational skills * Ability to work independently and as part of a team * Demonstrated commitment to diversity and inclusion and to serving the needs of a diverse community * Ability to manage, and sensitivity to, highly confidential information * A high level of integrity and a strong work ethic * Some evening and weekend work required (likely 1-2 times per year) Physical Job Demands * Close visual acuity to analyze data and figures and to view a computer terminal * Ability to sustain substantial movements of the wrist, hands and/or fingers * Ability to occasionally lift, carry, push, pull or otherwise move objects up to 10 lbs * Ability to occasionally stoop, kneel or reach Special Instructions for Applicants Application materials must include: * A cover letter summarizing interests and qualifications * A complete resume or curriculum vitae Working Conditions The worker is mainly in an office environment, and not substantially exposed to adverse environmental conditions. SIGN-ON BONUS The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment.) Disclaimer The above is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.

Events Coordinator Department: Operations Reports to: VP of Operations and Production FLSA Designation: Part Time, Non-exempt The Events Coordinator is responsible for attracting and securing functions and private events in all spaces, including the stage, lobby spaces, function rooms and the spaces in the Jean McDonough Arts Center; events to include meetings, cocktail receptions (pre- or post-performance, or standalone), graduations and commencements, fundraisers, weddings, and other non-ticketed events. They seek to maximize net revenue from rental functions and events, while coordinating with other operations staff to deliver the highest level of quality in customer service, in keeping with the theatre's brand as a world-class venue. They foster positive relationships with outside vendors and community organizations and maximize use of the facilities for additional revenue outside of performances. ESSENTIAL FUNCTIONS: Rental Functions Coordinate with the communications department to generate marketing materials, place advertisements, use social media and other means to generate interest in event rentals. Responsible for timely communication with all potential and contracted renters including meetings, phone calls, emails, and negotiating estimates and sales contracts. Collaborate to generate new and unique ideas to maximize use of theatre and function rooms on non-performance days. Maintain a current calendar of rental events and potential rental events through the PRISM shared calendar; including details for confirmed events. Prepare cost estimates for potential rentals, incorporating estimates from production staff for the stage or BrickBox rentals as required. Produce and execute rental agreements and collect deposits as appropriate. Work to ensure that each event is successful. Create and revise room layouts for each event; convey set-up and break down information to facilities and operations staff. Participate in the set-up and break down of events. Communicate event information to the VP of Operations & Production to coordinate staffing needs, volunteers, logistics and parking. Communicate event information to Food and Beverage Director to coordinate food and beverage needs. Keep track of event finances for each event, including check requests, invoicing and reporting. Convey information to finance staff to generate a final invoice. Remain onsite until the conclusion of the event to settle the invoice with the client. Remain onsite until the conclusion of the event to coordinate any rentals (either by THT or the client) for pickup. Be present at rental events, rehearsals and meetings, with the understanding that the Events Coordinator is not expected to work more than 20 hours during any one week. For events where the Events Coordinator will not be present, designate a surrogate from amongst the part-time Events staff to be “manager on duty” and coordinate with that person in advance, including making introduction to the renter. In-House Events Coordinate in-house events such as annual meetings, subscription launch events, FSS recognition nights, 1926 Society luncheons; and partnership events where we provide use of our facility to the city or other organizations at reduced or no cost. Manage communication and coordination with operations, facilities and production staff as required. Coordinate and contract with vendors such as caterers, florists, and others as required. Track expenses as we would for a third-party rental and deliver final expense information to finance staff as would be required to generate an invoice. Approve all billing and invoices for commencements and other in-house events. Remain on-site until the conclusion of the event to settle any vendor invoices. OTHER ESSENTIAL FUNCTIONS Adhere to the organization's values at all times and in all interactions with staff, volunteers and members of the public. Fully comply with the organization's rules and regulations for the safe and efficient operation of all spaces. SKILLS AND SPECIFICATIONS: The employee must possess the following knowledge, skills and abilities and be able to demonstrate that they can perform the above responsibilities and essential functions to a high level of competency, with or without reasonable accommodation. Ability to work extended or irregular hours to include days, nights, weekends, and holidays is required. Must be willing to work event-based hours determined by the busy theatre schedule. Excellent communication skills, including writing, proofreading skills, and speaking. Proficient using the Web to conduct research, event administration and procurement as well as with the latest version of Microsoft Outlook, Word, Excel, PowerPoint. Ability to effectively deal with internal and external customers, donors and members with high levels of patience, tact and diplomacy. Ability to prioritize and manage multiple tasks in a fast-paced environment. Excellent interpersonal skills both in person and by phone, with high professionalism. Fantastic customer service ethic and high expectations for quality. PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to stand for long periods of time (upwards of 5 hours) and climb stairs repeatedly. Ability to move throughout the theatre environment and building, and continuously perform essential functions for an extended period of time. Ability to lift and carry up to 50 LBS continuously. Ability to see details at close range. EDUCATION & QUALIFICATIONS: Three years of events planning and sales experience. Bachelor's Degree in hospitality or related field, or equivalent combination of education, training, and experience preferred.

Program/Department Responsibilities Assist in organizing, implementing and promoting assigned programs, special events and birthday parties. Be informed of all current and/or upcoming programs and special events in order to interpret YMCA membership and program information to members and potential members to increase their participation in each area. Assist programs and birthday parties with movement throughout facility as well as maintain a safe atmosphere for parties and programs. Facilitate birthday party games and program activities when needed. Adhere to YMCA emergency procedures, including notification of appropriate professional staff person(s). Ensure all requests, comments and/or complaints are immediately addressed by you, and referred to your supervisor and/or the appropriate staff person.