Administrative Coordinator jobs at Ferguson Enterprises

Our client is a reputable multifamily and mixed-use developer known for delivering some of the most impressive high-rise buildings in Philadelphia! We are seeking a Project Coordinator/Administrator to step into the role of an Executive Assistant to support the VP of Construction and serve as the central coordination hub for the construction team. Position Overview: ✔️ With 2-3 years of experience and an educational background in engineering or architecture, the ideal candidate will operate much like a Project Engineer/Coordinator-highly organized, detail-oriented, and proactive. ✔️ The Executive Assistant will manage the VP's time, priorities, communication, and administrative workflow, with full access to his email, calendar, and meetings, functioning as an extension of his role. ✔️The position requires a hardworking, reliable, driven individual with strong ambition and a desire to grow in the construction industry. ✳️ Given the extensive exposure to leadership, clients, subcontractors, and high-profile projects, this role offers a unique opportunity to fast-track into an Assistant Project Manager or Project Manager role within a few years.

Employment Type: Full-Time Plug is the only wholesale platform built exclusively for used electric vehicles. Designed for dealers and commercial consignors, Plug combines EV-specific data, systems and expertise to bring clarity and confidence to the wholesale buying and selling process. With the addition of Trade Desk™, dealers can quickly receive cash offers or list EV trade-ins directly into the auction, removing friction and maximizing returns. By replacing outdated wholesale methods with tools tailored to EVs, Plug empowers dealers to make faster and more profitable decisions with a partner they can trust. For more information, visit ***************** The Opportunity Plug is seeking an Operations Coordinator to manage essential processes that keep our platform running smoothly in a proactive manner. You'll work closely with the Sales team to verify dealer eligibility, research and list vehicles for sale, and oversee post-sale transactions such as payments, title processing, and transportation dispatching. Additionally, you'll handle customer concerns and collaborate across teams to improve workflows. This role is perfect for someone detail-oriented and excited to contribute to Plug's mission of revolutionizing the EV market. What You'll Do... Operational Support: Assist in the day-to-day coordination of Plug's auction operations, including customer onboarding, inventory management and transaction monitoring. Collaborate with the Sales team to serve as a checks and balances point, ensuring compliance for onboarding dealers. Dealer & Vehicle Management: Research and verify vehicle information to onboard and list vehicles for sale on Plug's platform. Handle post-sale transactions, including but not limited to: Payments Title processing Transportation dispatching Coordination of optional services Arbitration management Process Optimization: Work cross-functionally to regularly review and improve operational processes, ensuring scalability and efficiency. Partner with the product team to provide feedback and enhance tools and systems to support operations. Customer Coordination: Serve as the primary point of contact for buyers and sellers during operational processes, ensuring a seamless transaction experience. Data Management & Reporting: Maintain detailed records of auction activity and generate reports for internal stakeholders. Leverage CRM tools (e.g., Hubspot) and inventory systems to manage operational data effectively. Cross-Functional Collaboration: Partner with leadership to align operations with company-wide goals and objectives. Act as a liaison between sales, product, and operations teams to ensure smooth cross-departmental communication. What You'll Bring... 1-3 years of experience in operations, logistics, or a similar role, preferably in a startup, automotive, or technology sector. Familiarity with operational tools and systems such as CRMs (e.g., Hubspot) and inventory management platforms. Exceptional organizational and multitasking abilities. Strong communication and interpersonal skills for cross-team collaboration and customer interaction. Analytical mindset to identify issues and recommend data-driven solutions. Passion for contributing to the EV market and a sustainable future. Adaptability to thrive in a fast-paced, evolving environment. Attention to detail and commitment to operational excellence. Compensation & Benefits W2 Salary: $70,000 - $75,000 Medical, Dental, Vision This full-time position is based in Santa Monica, CA. We welcome candidates from all locations to apply, provided they are willing to relocate to Plug HQ for the role. Relocation assistance will not be provided for successful candidates. Plug is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Next Steps: Ready to build something from scratch and lead with impact? We'd love to meet you. Email ****************** with your best pitch as to why we should connect with you!

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

Job Posting Start Date 10-27-2025 Job Posting End Date 12-29-2025Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary Responsible for providing general administrative support to the Operations Department. In charge of performing the administrative tasks relating to production planning Principle Accountabilities: Demonstrates functional skills. Requires basic competency related to function. Demonstrates basic functional process knowledge and participates in process. Has awareness of Flex techniques. To perform the major job responsibilities the use of the following tools may be required: Office Skills: telephones, data entry, office software to include, word processing, spreadsheets, presentation package and database systems. Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Coordinate and follow up on the production plan Follow up and monitor the delivery schedule on time Provide help to the team on the production planning status Scheduling Ordering Supplies Assist with Press Training Knowledge of steel Knowledge of Press and Laser Parts Ability to read blueprint Communication skills (verbal and written) Will be working with team leader and operators Ability to assist with finding steel options Organizational skills Filing Papers Completing work orders Completing MSO (materials shipping orders) Working with suppliers Working with maintenance and tool and die Data Entry Ability to work in a fast past Knowledge of LN SK09 What you'll receive for the great work you provide: Full range of medical, dental, and vision plans Life Insurance Short-term and Long-term Disability Matching 401(k) Contributions Vacation and Paid Sick Time Tuition Reimbursement Job CategoryGlobal Procurement & Supply ChainRelocation: Not eligible Is Sponsorship Available? NoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

Title: Personal Assistant - C Suite About the Role: We are assisting a client in the search for high profile executive assistance/ personal assistant to the CEO of a growing healthcare company in Flint, MI. The Personal Assistant to the CEO provides high-level support that keeps their office and home-life running smoothly and the executive operating at peak effectiveness. This role handles complex scheduling, communication management, and confidential matters with professionalism and discretion. The Personal Assistant also coordinates key projects, prepares meeting materials, and ensures follow-through on priorities. Success in this position requires exceptional organization and the ability to juggle and anticipate needs in a fast-moving environment. Duties and Responsibilities: • Serve as primary point of contact for the CEO and COO • Handle personal errands • Coordinate and manage events • Arrange and oversee travel logistics • Manage household needs and ensure both home and office remain organized • Provide administrative support, including professional handling of calls, messages, and correspondence • Safeguard confidential information and maintain secure operations • Coordinate communication among staff, clients, and executive leadership • Balance competing priorities, respond quickly to requests, and ensure timely completion of projects under deadlines • Is willing and able to be flexible with work-hours Qualifications: • At least 1+ year experience as a personal assistant • Advanced organizational and multitasking abilities in a fast-paced setting • Excellent verbal, written, and phone communication skills • Proficiency with Microsoft Office 365 and other digital platforms • High level of discretion and professionalism Who we are PMC Works, a veteran-owned subsidiary of The PMC Group, delivers customized workforce solutions with the personalized attention of a boutique firm and the proven track record of an industry leader. For over 30 years, we've made thousands of impactful placements, specializing in engineering, technology, and industrial manufacturing talent across the Midwest and beyond. Not finding exactly what you're looking for? Apply anyway! We work with a diverse range of companies and roles across administrative, engineering, technology, and manufacturing. Even if this specific position isn't the right match, we may have other opportunities that perfectly align with your skills and career aspirations. Let's start a conversation about your next move!

The Executive Assistant / Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures strategic initiatives and operational projects are executed efficiently by coordinating stakeholders, tracking deliverables, and maintaining alignment across departments. The role acts as a critical liaison between the CEO, internal teams, and external partners while maintaining strict confidentiality and professionalism. Primary / Key Essential Functions and Responsibilities Act as a liaison between the organization's employees and the CEO to ensure alignment and accountability on strategic priorities. Assist in the coordination of day-to-day business activities to ensure efficiency. Help develop and manage projects and initiatives stemming from the CEO across all operational areas of the business. Coordinate timelines, deliverables, and milestones for CEO-led initiatives. Create detailed reports and dashboards to track performance metrics and project progress. Conduct research and compile data for various projects and reports. Maintain and track timelines and keep key stakeholders accountable for their responsibilities Utilize Project management software to optimize processes and ensure timely project execution. Utilize AI-driven tools to enhance data processing and improve operational efficiency, deadlines, and deliverables. Keep CEO up to date on critical timelines and employee task progress Identify and resolve bottlenecks to maintain project momentum. Assist with the planning and execution of meetings and events. Prepare and organize materials for meetings, presentations, and reports. Attend company meetings with or in the place of CEO, taking notes, setting next steps, and following up on the execution of next steps. Assist with other Administrative Duties as Needed. Requirements Education and/or Experience and Qualifications Bachelor's degree in Business Administration, Management, or related field. 3+ years of experience in project coordination, executive support, or strategic operations (C-suite exposure preferred). Strong command of project management tools Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in AI-driven tools and data visualization platforms. Proficiency in data analytics tools is a plus. Experience in a manufacturing or beauty environment is a plus. Knowledge, Skills and Abilities Ability to translate executive vision into actionable project plans. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced, dynamic environment. Results-driven with excellent organizational skills, follow through, and commitment to quality. Strong attention to detail and accuracy in data handling and reporting. Analytical mindset that uses and interprets data to support informed decision-making. Excellent strategic thinking and problem-solving skills. Excellent presentation and research skills. Quickly adjust to changing priorities and organizational needs High emotional intelligence and situational awareness. Exercises sound judgement, discretion, and reliability.

At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE. Administrative Assistant - Engineering Support Position Overview: We're seeking an organized and motivated individual to support Engineering functions across multiple sites. This role will work cross-functionally to support engineering front office activities, CER, and project support functions. This role is ideal for a hands-on problem solver who is passionate about Polaris's “Think Outside” spirit. ESSENTIAL DUTIES & RESPONSIBILITIES: Responsible for engineering purchase orders for Roseau, Osceola, Medina & Wyoming which includes issuing, keying, resolving problems, addressing questions from vendors and the accounting department, and submitting invoices for payment. Manages vendor list for Roseau and Wyoming Eng Functions Maintain Engineering SharePoint site for purchase orders, update as needed. Review and approve invoices for PE purchase orders and CER purchase orders in buyer messages. Process non-purchase order invoices for payment via COR360. Process contractor purchase orders and track invoicing. Responsible for maintaining all engineering support capital spending which includes assigning CER numbers, creating and maintaining CER reports, including providing in-service dates and projects to finance. Assist Snow group with project status meeting schedules and other administrative support as needed. Maintain engineering seating chart in iOffice, obtain name plates, and outlook distribution lists. Collect and distribute daily engineering mail. Monitor, order, and stock office and breakroom supplies. Coordinate and plan retirement or other engineering business meetings as needed Organizational Leader for Profit Sharing week. Provide EPR support, COM order support and other Facility support as needed. Provide purchasing and logistics support to Fab dept as needed. Perform other duties as required. SKILLS & KNOWLEDGE: Advanced Microsoft Office Skills: Work, Excel, Powerlink, PowerPoint and Outlook. Experience working with SharePoint and AS400. Communicate effectively and professionally to internal customers and external vendors. Must be able to establish working relationships with Polaris employees at different locations. Multi-task: ability to manage several projects/demands at one time in a fast-paced environment based on priority and internal process. Ability to compile, analyze and present data and information. Strong attention to detail and follow-up, while working independently and proactively. Excellent organizational and record retention skills. Customer service and strong verbal, written, and interpersonal communication skills required. EDUCATION & EXPERIENCE REQUIRED: High School diploma or equivalent; additional education/training preferred. 3-5 years accounting experience preferred The starting pay range for Minnesota is $20.67 to $27.40 per hour, plus eligibility for overtime. Individual pay and positioning within the range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography. While individual pay could fall anywhere in the range based on these factors, it is not common to start at the high end or top of the range. #LI-ERF1 #LI-ONSITE To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing. We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE. Apply today! At Polaris we put our employees first, by offering a holistic approach to their health and financial wellbeing. Polaris is proud to offer competitive compensation, including a market-leading profit-sharing plan that is fundamental to our pay-for-performance culture. At Polaris, employees are owners of the company through company contributions to our Employee Stock Ownership Plan and discounted employee stock purchases plan. Employees receive a generous matching contribution to 401(k), financial wellness education and consultation to plan for their financial future. In addition to competitive pay, Polaris provides a comprehensive suite of benefits, including health, dental, and vision insurance, wellness programs, paid time off, gym & personal training reimbursement, life insurance and disability offerings. Through the Polaris Foundation and our Polaris Gives paid volunteer time off, we support employees who actively volunteer their time, efforts, and passions to improve the health and wellbeing of the communities in which they live, play and work. Employees at Polaris drive our success and are rewarded for their commitment. About Polaris As the global leader in powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. Polaris' high-quality product line-up includes the Polaris RANGER , RZR and Polaris GENERAL™ side-by-side off-road vehicles; Sportsman all-terrain off-road vehicles; military and commercial off-road vehicles; snowmobiles; Indian Motorcycle mid-size and heavyweight motorcycles; Slingshot moto-roadsters; Aixam quadricycles; Goupil electric vehicles; and pontoon and deck boats, including industry-leading Bennington pontoons. Polaris enhances the riding experience with a robust portfolio of parts, garments, and accessories. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. *************** EEO Statement Polaris Inc. is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law. Applicants with a disability that are in need of an accommodation to complete the application process, or otherwise need assistance or an accommodation in the recruiting process, should contact Human Resources at ************ or ****************************** . To read more about employment discrimination protection under U.S. federal law, see: Know Your Rights: Workplace Discrimination is Illegal (eeoc.gov) .

Helps facilitate information maintenance and distribution by learning and drafting routine presentations, basic correspondence, and reports. Supports workflow by identifying and assisting in the resolution of routine requests from front-line teams and department managers on an ad-hoc basis, with close supervision. Assists with event coordination by following clearly defined procedures to assist in coordination of calendar meetings for directors and their direct teams, with guidance from senior colleagues. Assists with event execution by arranging routine small-scale events, according to clearly detailed instructions and guidance. Learns to execute data maintenance and management by becoming familiar with essential department and documentation retention policies. Essential Responsibilities: Works with others within immediate work group to obtain basic information. Listens to and addresses performance feedback. Learns fundamental knowledge and skills; acknowledges strengths and weaknesses. Adapts to change and feedback with significant guidance. Responds to the needs of others as directed to support completion of routine work tasks. Follows clearly defined procedures and well-defined, specific instructions to complete routine tasks with significant guidance. Collaborates with others within ones team to address basic task issues; communicates status and escalates more complex issues. Adheres to established processes, procedures, and deadlines, with guidance. Identifies and speaks up for improvement opportunities within own work. Helps facilitate information dissemination by: learning and drafting routine presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables with detailed direction from senior colleagues with minimal interpretation; writing basic correspondence (e.g., letters, reports, confidential documents) to staff and managers based on well-defined procedures and guidelines; and following a detailed delineation of labeling, sorting, and maintaining the integrity of department files. Supports the work flow of the department by: identifying and assisting in the resolution of routine requests from front-line teams and department managers on an ad-hoc basis, with close supervision; learning about potential problems and typical routes for resolution, with well-defined, specific instructions instruction; operating standard office equipment (e.g., email, fax, xerox), with specific goals and significant guidance; learning to maintain routine inventory control and stocking department office supplies, equipment, and employee work environment resources (e.g., space assignment, computer) and may escalate basic inventory issues; and receiving, screening, and referring straightforward incoming and outgoing mail, emails, calls, and visits to the appropriate staff member by following a well-defined process. Assists with event coordination by: following clearly defined procedures to assist in coordination of calendar meetings for directors and their direct teams, with guidance from senior colleagues; finding and booking meeting rooms appropriate for the audience and meeting objectives, with close monitoring. Assists with event execution by: arranging routine small-scale events, according to clearly outline detailed instructions and guidance; assisting to organize basic and routine travel arrangements for department head and/or staff members; assisting in execution of essential and routine small group meetings, conferences in accordance with defined procedures; providing on-site coordination for simple issues, with detailed supervision; assisting to obtain necessary typical audio-visual equipment, conference rooms, and catering for events, with frequent routine review; and distributing the agenda. Learns to execute human -resources data maintenance and management by: becoming familiar with essential department data and documentation retention policies; inputting and monitoring data to ensure integrity, and performing basic routine data analyses when requested, with close guidance from senior colleagues; and learning to format straightforward graphs, spreadsheets, and reports. Qualifications Minimum Qualifications: High School Diploma or GED, or equivalent OR Minimum one (1) year experience working in a corporate or business office environment. Additional Requirements: Knowledge, Skills, and Abilities (KSAs): Computer Literacy; Data Entry; Interpersonal Skills; Customer Experience

Job Description The Finance Department is seeking a highly organized and proactive Administrative Coordinator to provide essential support in travel coordination, expense reconciliation, and insurance compliance. This role is ideal for a resourceful individual who thrives in a dynamic, fast-paced environment and enjoys managing diverse administrative tasks. Duties & Responsibilities: Travel platform administrator for all company travel including assisting in travel arrangements Reconcile corporate credit card statements to ensure accuracy, proper documentation, and correct general ledger coding. Certificate of Insurance Compliance - ensure companies are compliant with providing accurate and current insurance certificates. Switchboard coverage Assist in scanning and organizing various documents Other administrative support needs Position Requirements: High school diploma required Proficient in Microsoft, Excel, Word, & Adobe Need to be flexible with assignments Physical/Mental Requirements Needed to Perform the Essential Functions of the Position: Normal standing, bending, walking and lifting for an office environment. Ability to communicate at all levels and the ability to function in a dynamic environment are required.

About Us: VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country. About You: VT-ARC is seeking an organized and energetic individual to help run a US Air Force collaboration center. The Staff Admin will serve as VT-ARC s point of contact for maintaining our collaboration environment, including scheduling events, customer relationship management, front-desk staffing, and inventory management. This individual will be part of a team of event support staff who collaborate to staff our facilities in Chantilly, VA. Check out our recent events on LinkedIn: ***************************************** Duties/Responsibilities: Positively represent the company to guests by providing empathetic and friendly customer service at all times Support a schedule among the event coordinator team to man front desks in our Chantilly facility. Manage our event calendar in coordination with managers and event staff Answer incoming customer calls, emails, and messages regarding service questions and general customer concerns Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, laptop inventory, and provide basic technical support to meetings (Zoom, Microsoft Teams, etc.) Required Education, Certification, Skills, Capabilities: 2-5 years of experience in customer service role and/or office administration Dependability, flexibility, and ability to rapidly and effectively respond in a fast-paced environment Strong interpersonal and communication skills; attention to detail and strong organizational skills Ability to lift and move items up to 50 pounds Preferred Skills/Experience: Degree in Administration, Hospitality, Marketing, or Business Experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams) Primary Work Location: Work is to be performed on-site in Arlington, VA, where you will work with the team to select your shifts. Security: Must be a US citizen Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations. To learn more about VT-ARC s Benefits, Perks, Culture & more visit our Careers page: *************************** Virginia Tech Applied Research Corporation is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, national origin, disability, or status as a protected veteran. Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit *****************

About Us: VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country. About You: VT-ARC is seeking an organized and energetic individual to help run a US Air Force collaboration center. The Staff Admin will serve as VT-ARC s point of contact for maintaining our collaboration environment, including scheduling events, customer relationship management, front-desk staffing, and inventory management. This individual will be part of a team of event support staff who collaborate to staff our facilities in Chantilly, VA. Check out our recent events on LinkedIn: ***************************************** Duties/Responsibilities: Positively represent the company to guests by providing empathetic and friendly customer service at all times Support a schedule among the event coordinator team to man front desks in our Chantilly facility. Manage our event calendar in coordination with managers and event staff Answer incoming customer calls, emails, and messages regarding service questions and general customer concerns Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, laptop inventory, and provide basic technical support to meetings (Zoom, Microsoft Teams, etc.) Required Education, Certification, Skills, Capabilities: 2-5 years of experience in customer service role and/or office administration Dependability, flexibility, and ability to rapidly and effectively respond in a fast-paced environment Strong interpersonal and communication skills; attention to detail and strong organizational skills Ability to lift and move items up to 50 pounds Preferred Skills/Experience: Degree in Administration, Hospitality, Marketing, or Business Experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams) Primary Work Location: Work is to be performed on-site in Chantilly, VA, where you will work with the team to select your shifts. Security: Must be a US citizen Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations. To learn more about VT-ARC s Benefits, Perks, Culture & more visit our Careers page: *************************** Virginia Tech Applied Research Corporation is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, national origin, disability, or status as a protected veteran. Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit *****************

Job DescriptionDescriptionWe're seeking a detail-oriented and highly organized Administrative Specialist to join our team. In this role, you'll be responsible for producing timely, accurate, and professional technical documentation and end-user manuals that support our industrial air compressor packages. You'll collaborate with multiple departments to ensure all documentation reflects current product configurations and meets both internal and customer standards. Key Responsibilities Assemble and complete industrial, engineered, and customer-formatted technical manuals for air compressor packages. Revise and update documentation as new issues arise or product changes occur. Publish and distribute technical documents, including Technical Manuals and Manufacturing Data Record Books. Coordinate printing, translation, and CD replication of manuals with external vendors. Assemble, complete, and issue service modifications and rerate technical manuals. Gather materials from technical staff, edit and proofread documents to ensure accuracy and clarity. Maintain controlled documents with proper revision tracking and timely submission to customers. Support and improve document control management processes and standardize organizational documentation. Perform other related duties as assigned by management. Skills, Knowledge and ExpertiseRequired Skills & Experience: Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint). Advanced skills in document layout and formatting. Exceptional attention to detail, organization, and ability to manage multiple priorities. Self-motivated and resourceful with the ability to work independently and collaboratively. Strong writing, grammar, and communication skills. Ability to interpret and communicate technical information clearly and effectively. Commitment to customer service excellence and high-quality standards. Ability to follow established procedures and maintain consistency. Associate's Degree (AA) from a two-year college or technical school, or 6 months to 1 year of related experience and/or training, or An equivalent combination of education and experience.

Department Sales Support Employment Type Full Time Location Pittsburgh Workplace type Onsite Reporting To Erin Brenner Key Responsibilities Skills, Knowledge and Expertise About FS-Elliott FS-Elliott is a global leader in the engineering and manufacturing of oil-free, centrifugal compressors with operations in over 90 countries. Building on a 50-year tradition of excellence, we combine an unwavering commitment to quality with the desire for advancing technology to bring value to our customers, allowing them to increase their productivity and lower system operating costs.

Job DescriptionDescription: Edwards Chrysler Dodge Jeep Ram at Village Pointe in Omaha, NE is looking for a Parts Admin Specialist to join their team! As a Parts Admin Specialist, you will be responsible for tasks like ordering, tracking, invoicing and working with Service techs & customers. Responsibilities Clerical duties including tracking, ordering, invoicing and other duties assigned by management Working with Technicians, advisors and customers to assist them in finding the parts they need Assist with inventory management and verify that all parts are correctly stocked and displayed correctly Organize parts and participate in modifying displays to reflect the current inventory Label different parts based on their function and price using predetermined methods for organization and documentation Inspect returned parts to find defects and promptly assist employees and customers with a replacement Participate in accepting shipments of parts, sending orders to customers and documenting all inventory that enters and exits the facility Requirements: Personal, friendly and willing to listen Good interpersonal communication skills Familiarity with inventory is preferred but not required Positive attitude and a willingness to help others

Requirements Personal, friendly and willing to listen Good interpersonal communication skills Familiarity with inventory is preferred but not required Positive attitude and a willingness to help others

Join the Schaedler Yesco Distribution Team! Why Youll Love Schaedler Yesco Distribution: At Schaedler Yesco Distribution, weve been illuminating the electrical industry since 1924! As a family- and employee-owned company, we take pride in providing innovative solutions and exceptional customer service. With 29 locations across Pennsylvania, Ohio, and New York, we provide comprehensive solutions in lighting, datacomm, automation, and industrial services. What Sets Us Apart are our Core Values: * Commitment to Integrity * Teamwork * Accountability * Profitability Where we work hard and go home happy! Electrifying Benefits: * Health Coverage: Choose from 2 PPO options for Medical, Dental, Vision, and RXcoverage kicks in just 60 days after the 1st of the month! * 401K with company match. * Flexible Spending Account (FSA) & Health Savings Account (HSA). * Employee Stock Ownership Plan (ESOP): Become a stakeholder in our success! * Quarterly bonuses. * Company-paid disability and life insurance. * Generous paid holidays and paid time off. * Opportunities for continuing education and professional development. Summary/ Objective: The Administrative Support Specialist is responsible for welcoming visitors, coordinating meetings and appointments, and managing all incoming communications. Additionally, the Administrative Assistant will provide administrative support to various members of management and departments as requested. Work Shift Hours: MondayFriday, 7:30 a.m.4:30 p.m. or 8:00 a.m.5:00 p.m. Work Location: Onsite in Mechanicsburg, PA. Essential Functions: * Managing communication * handling phone calls, emails, and faxes coming into main console * Reception duties * greeting visitors, answering inquiries, directing them to appropriate contacts * Provide administrative support for various departments/managers/executives * Prepare and submit executive expense reports * Support in managing departmental projects * Greet vendors, customers, job applicants and other visitors and confirm appointment(s) with requested employees * Travel arrangements complete registrations, book travel accommodations, transportation, and itineraries for attendees * Scheduling and meeting coordination * Assist in coordinating appointments, meetings, conference calls for executives and others. Assist in arranging meeting spaces, restaurant reservations, preparing agendas, taking/typing meeting minutes and distributing to attendees. * Office Maintenance * overseeing office supplies, including paper goods, cleaning supplies, and miscellaneous food we keep onsite for meetings * Coordinate the ordering and distribution of office, cleaning and lunchroom supplies throughout the company * Order, set up and clean up lunch for meetings and training events * Must always adhere to strict confidentiality and will be required to sign a non-disclosure agreement Competencies: * Excellent customer service skills * Strong organizational skills with high degree of attention to detail * Outstanding verbal and written communication skills * Ability to multitask and work in a fast-paced environment Knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) Supervisory Responsibility: * This position is not a supervisory role and does not have any direct reports. Work Environment: This job operates in an office setting. This position requires the use of standard office equipment such as computers, internet, smart phones, and photocopiers. Mental Demands: * Able to gather information, use logic to analyze information and adapt well in a fast-paced environment * Strong interpersonal and communication skills * Ability to learn, grow, and adapt to change * Ability and willingness to work collaboratively * Ability to analyze workload and establish priorities with time sensitive deadlines Physical Demands: While performing the duties of this job, the employee is required to have: * Ability to use a keyboard and type proficiently * Ability to lift to 30lbs * Ability to walk short distances periodically * Specific vision abilities required by this job include close vision and ability to adjust focus * Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Travel: This position may require occasional travel to local branches. Clearances and Certifications: * U.S. Citizenship or U.S. Permanent Resident status required. Education and Experience: * High School Diploma required Other Duties: * Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Jan-Pro Cleaning Systems of the SC/GA Coast is looking for an Office Coordinator/ Operations Administrative Assistant to perform a variety of administrative tasks and provide support to our Operations Department. The position is located at our Mt. Pleasant, SC office. JOB DUTIES: Greeting clients, visitors, and staff with a professional and courteous manor. Maintaining a clean and organized reception area that reflects the company's commitment to high standards. Professionally answer main telephone line, screen, and direct calls. Monitor main line voicemail messages. Maintain inventory of office and cleaning supplies and place orders when needed. Unbox cleaning supplies that we sell and organize in the supply closet. Put together franchise kits for purchase after they have completed training. Write up all supplies purchased by franchise owners on supply purchase sheets and give to accounting for billing. Responsible for checking out, checking in, and inspecting all Jan-Pro rental equipment to franchise owners. Monitor the supply email account and place supply orders for customers with our supplier. Monitor the customer care email address when our customer care representative is out of the office and enter customer calls into our company software. Create customer and franchise files. Scan and load documentation into our company software related to customers and franchises. Assist the accounting department by mailing out monthly invoices. Monitor and maintain office equipment. Place service calls when there are any issues with office equipment. Issue security access badges and contact the security company to program badges. Perform administrative assistant duties to the Operations Department which will included but not limited to: performing follow-up calls, coordinating the transfer of client keys, sending out paperwork for signatures, schedule training for franchise owners, ensuring all required documentation is received for franchise files, ordering franchise marketing materials, and ordering FDD books. EDUCATION AND REQUIRED SKILLS: High School Diploma or GED Two years of administrative experience. Excellent written and verbal communication skills. Experience with MS Word, Excel, and Outlook. Experience with scanning documents and uploading them. Ability to multi-task. Detail oriented. PHYSICAL REQUIREMENTS: Ability to lift 25 lbs. Ability to sit for prolonged periods of time COMPENSATION: We offer a competitive salary based upon experience Company paid short term disability, long term disability, and life insurance Medical, vision, and dental insurance Company contribution to SIMPLE IRA plan Paid vacation, sick days, and holidays