Operations Coordinator jobs at First Service

The People Operations Coordinator II ensures smooth, compliant, and people-focused operations by supporting onboarding, benefits, compliance, and engagement initiatives. As a trusted resource for employees and a reliable partner for managers, this role promotes accuracy, consistency, and professionalism while enhancing the employee experience and driving operational excellence. KEY RESPONSIBILITIES Onboarding • Manage the full pre-hire and onboarding process, including screenings, background checks, documentation, I-9 verification, and orientation. • Guide new hires through company policies, culture, benefits, and time-off programs to ensure a smooth transition. Benefits & Leave Administration • Administer employee benefits and leave programs, including enrollments, changes, terminations, and carrier reconciliations. • Serve as the first point of contact for benefits and leave inquiries; liaise with insurance providers to resolve coverage issues. • Maintain accurate HRIS and benefits data to ensure compliance with ACA, COBRA, HIPAA, FMLA, ADA, state, and company requirements. Policy & Compliance Support • Monitor completion of compliance training and required documentation. • Conduct regular audits of employee records, payroll, and benefits to ensure accuracy and adherence to company policies and regulations. • Maintain up-to-date employee files, policies, and documentation in compliance with federal, state, and local laws. ADDITIONAL DUTIES • Maintain accurate employee data and generate standard HR reports. • Support engagement, recognition, and wellness initiatives. • Coordinate offboarding, ensuring timely documentation and system updates. • Organize and maintain personnel files in compliance with company and legal standards. • Duties listed reflect the general scope of the role and may include additional responsibilities as assigned. SKILLS & QUALIFICATIONS • Bachelor's degree in HR, Business Administration, or related field preferred; 3+ years of HR experience required. • SHRM-CP or PHR certification (or progress toward) preferred. • Knowledge of benefits programs, leave laws, and compliance (ACA, COBRA, HIPAA, ERISA, FMLA, CFRA, ADA). • Strong understanding of HR practices, employment regulations, and HRIS systems. • Exceptional communication, service, and organizational skills with ability to manage multiple priorities confidentially and accurately. • Proficiency in Microsoft Office Suite. COMPENSATION Pay Range: $28.00 - $38.00/hr. Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. EOE language: *A-C Electric Company is an Equal Opportunity Employer; women, veterans, and minorities are encouraged to apply.

Operations Associate Team: Operations, Leadership Type: Full-time Salary Range: 70-80K; plus equity and other employee benefits & perks. About Veridian From day one, Veridian was built on one belief: communities deserve better. We replace silos and finger-pointing with one accountable partner across management, vendors, and tech. We favor clarity over complexity, own outcomes end-to-end, and put community first-every time. The Role We're seeking an Operations Associate to be the connective tissue between our community managers, vendors, boards, and residents. You'll turn strategic priorities into clean execution: stand up processes, track SLAs (service-level agreements), unblock work, and make sure the right data shows up in the right hands at the right time. If you love tightening messy workflows, running point across functions, and measuring what matters-you'll thrive here. What You'll Do Run the daily drumbeat: Own the end-to-end operating cadence: capture priorities, assign owners, clear blockers, and move work from intake to impact across teams, tools, and partners. Orchestrate vendors & field ops: Stand up and scale external operations-sourcing, logistics, and service delivery-with clear SLAs and lightweight QA so we can move fast without breaking trust. Make the data sing: Build the ops metrics stack (inputs → outputs): instrument key KPIs/OKRs, read the signals, and turn trends into experiments, decisions, and measurable improvements. Kill the friction: Design simple, repeatable workflows; remove handoff gaps; automate the busywork; and document crisp SOPs so the machine runs without heroics. Own communications: Keep stakeholders in the loop with concise updates and decision memos-weekly KPIs, risks, and next steps-so everyone knows what matters and why. Be the accountability layer: Drive programs to closure: manage risk, escalate early, renegotiate scope/timelines, and make tradeoffs explicit so commitments stick. Support launches & pilots: Operationalize new bets-from readiness to rollout to post-launch reviews-defining success upfront and iterating fast based on what the data and customers say. Success Looks Like (90-Day Outcomes) Speed & Reliability Up: Operational median time-to-resolve down 20-30% Execution Consistency: ≥ 95% on-time completion across top workstreams Zero Ambiguity: 100% of active work shows an owner, next step, and due date Foundations Shipped: 4-6 core SOPs live (intake→close) Visibility That Drives Decisions: A weekly exec report + brief highlighting KPIs, risks, and asks-adopted by leadership Learn-to-Scale Loop: At least 1 pilot launched (service or workflow), with defined success metrics and a post-launch retro feeding the roadmap 30 - Establish the Operating Spine Map the core operating system (people, processes, tools, cadences); publish a one-page “How Work Flows at Veridian.” Stand up a lightweight intake → prioritization → assignment loop; create a visible owner/next-step/due-date pattern. Ship v1 KPI set (inputs & outputs) tied to company OKRs; agree on weekly reporting rhythm. Draft RACI for top workflows (ops, vendors, finance touchpoints, compliance) to eliminate ambiguity. 60 - Instrument, Align, and De-risk Convert v1 KPIs into a single report + weekly exec brief (wins, risks, decisions needed). Launch vendor operating model v1 (scorecard, SLAs, escalation ladder); run the first vendor retro. Replace a manual choke point with a simple automation or template pack (SOP + form + checklist). Facilitate a quarterly planning pre-read: capacity view, critical path, and tradeoffs for leadership. 90 - Prove Lift and Lock the System Lead one cross-functional improvement program (e.g., reduce cycle time on approvals or vendor lead time) with measurable lift. Roll out Foundations Pack v1: 4-6 durable SOPs, a risk register, decision memo template, and a post-mortem template. Implement ops governance: monthly business review cadence + red/yellow/green status across workstreams. Hand off a repeatable operating kit (reports, templates, cadences) so the system runs without heroics. You'll Be Great Here If You… Default to ownership-“not my job” doesn't exist in your vocabulary. Communicate with clarity and calm, especially under pressure. Love systems thinking: you zoom out to fix the process, not just the fire. Are data-hungry: you quantify, you visualize, you iterate. Care about people and place-you understand that good ops = better communities. Must-haves 2-4 years in operations at a fast-moving org, preferred field ops at an early stage startup (pre-seed, seed). Strong PM toolkit: backlog triage, SLA management, risk registers, and RCA. Data comfort: advanced spreadsheets; can build clean reports and narrate the “so what.” Superb writing-concise updates, crisp SOPs, and professional stakeholder comms. Willingness to be on-site when escalation, inspections, or business require it. Nice-to-haves Exposure to HOA/COA, multi-site/field ops, or service marketplaces. Familiarity with tools like ticketing/CRM platforms. Continuous improvement chops (Lean, Six Sigma, or equivalent mindset). Pay & Perks 100% employer-paid medical, dental, and vision (employee coverage) Unlimited PTO with a strong minimum encouraged; 40 hours sick-time 15 paid holidays + Seasonal office closure Hybrid work (Miami HQ; on-site as needed) Tech allowance for hardware and tools Equity participation Growth culture: Work alongside deeply experienced teammates who care about doing great work and learning fast

Holder Construction is an ENR Top 30 Construction industry leader with operations throughout the United States. We are currently seeking highly motivated construction professionals to join our company in Field Supervision positions on a commercial construction project site in Ft. Wayne, IN. Primary Responsibilities The responsibilities of a Field Coordinator include field supervision of onsite trade work, including a focus on safety, quality, project schedule requirements, material delivery, and installation, coordination between trades, workforce production, ongoing interaction with project management, and other activities focused on overall project success. Skills in communication with problem solving are critical for this position. Requirements For This Position Include Bachelor's degree in a construction/engineering related field OR 3+ years of equivalent work experience Successful candidates will also possess outstanding communication and time management skills, computer skills, willingness to relocate, and the ability to work in a collaborative environment.

If you are looking for an opportunity to break away from your silo to grow your career while being on projects across mission critical data centers, healthcare, science & technology, we are looking for you. Vanderweil Engineers is a nationally recognized, top-ranked engineering firm specializing in MEP/FP and technology services. For 75 years, we've delivered innovative solutions across diverse sectors-Science & Technology, Mission Critical, Academic, Healthcare, and Commercial. As one of the largest independently owned engineering firms in the U.S., our team of 500+ professionals operates from nine offices nationwide, bringing deep expertise and a commitment to excellence to every project. We offer growth and stability in an ever-changing volatile environment. Join us to do the best work of your career as a BIM Coordinator at our Boston, MA headquarters. (Hybrid - Seaport District three-minute walk from South Station) As a BIM Coordinator, you will be part of a designated team that covers all industry sectors across the company including Mission Critical Data Centers, Healthcare, Science & Technology. While making an impact on BIM improvement projects, you will have the opportunity to be mentored by our BIM Manager. Expand your skillset and have a voice by working outside the box with the way we approach projects at Vanderweil. Benefits: The compensation range is $80 - $100K Medical, Dental, Vision, matching 401K Vacation and paid holidays Mentorship Wellness program Responsibilities: Project model coordination (clash detections) using BIM360/ACC. Working on a variety of projects across different industries. Streamline BIM modeling processes. Research BIM applications and third parties. Assist BIM Manager with in-house BIM Webinars. Requirements: 3+ years BIM or VDC background Bachelor's degree or equivalent experience BIM 360/ACC (Autodesk Construction Cloud) Revit knowledge Our Work Culture: At Vanderweil Engineers, we recognize the importance of work-life synergy and believe our best work is done when flexibility is offered, and wellness is supported. Our flexible and hybrid work style allows team members to have the freedom to be innovative and drive results their way. Our wellness programs are above and beyond, as our team members physical and behavioral health are a priority. If you would like to connect with us for more information, please contact a member of our recruitment team or to learn more about our work culture, please visit us at ******************* We are an equal opportunity employer committed to diversity in the workplace.

Meade is looking for a data center coordinator for a data center in Lebanon, Indiana. We are looking for someone to manage the collaboration process between construction layout and construction crews. Responsibilities include, but are not limited to: Evaluate and verify project design documentation Verify layout files are accurate to the design and model Verify as-built data against design model Create field use drawings and markups Conduct field verifications and walk downs Coordinate updates with construction crews and project managers Coordinate layout crews Coordinate with survey company on design changes Participate in design coordination Create and maintain BIM models Review specifications and manage Requests for Information (RFIs) Construct three-dimensional models Resolve competing interests among project participants. Prepare and generate specific reports as needed Strong analytical and problem-solving skills Opportunities for growth, training, and development Flexibility in career path & progression Opportunities for traveling work Safety focused at all times, zero tolerance. Full time position with competitive benefits and pay. Experience Bachelor's Degree in Architecture, Engineering, Construction Management, or related professional experience preferred. Some travel required. Specific role may require relocation. Minimum of five years of experience in a Construction Technology role or similar external experience preferred. Proficient with some of the following: Three-dimensional modeling, drafting, visual scheduling, data structure/analysis, and collaboration tools. Collaboration management; critical thinking abilities; oral, written, and graphic communication skills; and knowledge of construction contract documents are required. · ArcGIS Pro and ArcGIS Online experience · Revizto and Navisworks experience · Knowledge of AutoCAD preferred · Experience with layout and as-built surveying Schedule: 40 Hours a week plus overtime · Monday- Saturday Benefits: Meade Benefits: We are proud to provide a competitive compensation package for this role. Actual Compensation will depend on several factors, such as location, professional experience, education, relevant training, transferable skills, organizational needs, and current market trends. Please note that the salary range is subject to future adjustments. Meade offers a competitive benefits package designed to support the health, well-being, and financial security of our employees. This includes: Medical, Dental, and Vision Insurance Life Insurance 401(k) Plan with Company Matching Contributions Short- and Long-Term Disability Coverage Flexible Spending Accounts (FSA) and Dependent Care Spending Paid Time Off and Holidays for Full-Time positions Bereavement and Jury Duty Pay Tuition Reimbursement Profit Sharing (Not a guaranteed benefit) Wellness Incentive Programs, including access to BetterHelp therapy Employee Recognition and Loyalty Programs Certain positions may also offer discretionary bonuses, car allowance or other incentives. Join our team and experience the support and benefits you deserve!

Holder Construction, an Atlanta-based commercial construction company with operations throughout the United States, is seeking a highly motivated MEP Coordinator to join our Columbus, OH team. Primary Responsibilities Controls/power monitoring coordination including RFIs, submittals, graphics, testing, and checkout. CX lead, including CX schedule ownership, issue tracking and closure, CX checklist readiness reviews, and overall CX communication with client, engineer, and CX provider. Responsible for the specific mechanical and electrical construction needs of Aviation facilities (e.g., Airports) and other related construction projects. This position will supervise all Mechanical, Electrical, and Special Systems Trade contractors and vendors involved in the project. Coordinate all Mechanical, Electrical, and Special Systems schedules, budgets, reports, and documentation from pre-construction through close-out. Requirements For This Position Include 5+ years. commercial construction experience with large sophisticated mechanical and electrical systems. Position requires extensive experience managing the construction of aviation projects and complex electrical and mechanical infrastructure projects. Candidate must have experience in developing project scopes and schedules, coordinating change orders and RFIs, managing and tracking project budgets, and cost control. Strong experience managing professional relationships with owner's representatives, architects, engineers, and clients while supervising trade partners and vendors is a priority.

The ideal candidate will be responsible for working with the Project Manager to ensure the participation of cross-functional stakeholders in furthering project goals. With organization and prioritization skills, this candidate will organize the necessary pieces to ensure project success. Responsibilities Work with Project Manager to develop, drive, and implement project goals Manage communications and deliverables from all stakeholders for project Track project accomplishments Establish partnerships cross-functionally as necessary to ensure project success Qualifications Excellent verbal and written communication skills, problem solving skills, and attention to detail Ability to prioritize and multi-task Expertise in Microsoft Office Suite

Title: Administrative Coordinator Classification: Non-Exempt About The Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. Position Summary The Administrative Coordinator handles essential office tasks in a fast-paced environment, focusing on billing and accounting. Responsibilities include processing invoices, payments, and reconciling accounts with billing software, ensuring accuracy, and resolving discrepancies. Additional duties involve managing incoming calls, scheduling, and general office support. Proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and attention to detail, are crucial for success in this role. Essential Functions Answering and directing incoming phone calls to the appropriate departments or personnel. Setting up jobs in the TCR system and electronically scheduling tickets for field technicians to perform daily rental setups, traffic closures, and flagging operations. Reviewing work tickets daily to ensure all required photos, items, and signatures are completed accurately. Handling filing and mailing tasks to maintain organized records and timely communication. Assisting with Accounts Receivable (AR) collections as needed to support financial operations. Managing the company's cell phone inventory, including setting up and activating phones for new hires and troubleshooting issues by coordinating with the designated cell phone and app contact. Serving as a backup to the Recruiter by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to ensure a safe work environment. Adhering to all company policies and procedures to maintain compliance and consistency. Performing other work-related duties as assigned to support team objectives and operational needs. Education, Experience And Skills Required High School Diploma or GED is required. Associates degree is preferred. Must have 2+ years of experience as an office administrative assistant, construction industry is a plus. Strong verbal, written and interpersonal skills. Attention to detail to ensure invoices are error-free and payments are applied correctly. Proficiency in using billing software and accounting systems is essential for processing invoices, payments, and reconciling accounts accurately. Strong numerical skills and the ability to analyze financial data are necessary to identify discrepancies, resolve billing issues, and provide accurate reports. Ability to work in a fast-paced construction office environment. Ability to organize and prioritize workload to meet deadlines. Proficient in MS Outlook, Excel and Word as well as skilled use of office equipment. Knowledge of TCR software a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans

Sun Country Builders is an award-winning builder of multi-family affordable homes. We believe in meaningful relationships with our employees, clients and vendors. Many of Sun Country's employees have been with the company for years. Our company culture fosters personal responsibility and offers ongoing growth and long-term career opportunities. We have a competitive compensation and benefits package and an excellent supportive work environment. We are looking for those who believe and work within our values of humility, gratitude, determined, hardworking, always learning and caring. Come join the team! Recently named Elite Best & Brightest Companies to Work for in San Diego and Nationwide. Who we are looking for: Must have experience: Prefer minimum of two-year degree and/or 2 years minimum experience with multi-family construction. Strong Word, Excel, Procore, Docusign and general computer skills. Characteristics that succeed in this position: Strong work ethic with the ability to be a team player. Positive attitude and great customer service skills Able to prioritize and handle several different tasks simultaneously Must have excellent follow-up on action items Core Responsibilities: Assist with implementation of project start up and close out procedures as directed by the Project Managers and/or the Project Engineers. Assist Project Managers and Project Engineers in the Subcontract/Buyout process, including but not limited to, workflow process, subcontract document drafting, processing and tracking, and purchase Orders. Ensure Subcontractor's City Business Licenses and Contractor's Licenses are received and current. Ensure Subcontractor Certificates of Insurance are received and current. Processing and tracking of submittals and RFI's as received by Project Managers and Project Engineers, and responses as received by Architects, Engineers, Consultants, and other professionals. Gathering, compiling and arranging closeout packages for each project, as required. Receive, process, allocate, and balance PCO Logs, and COR's as needed. Assist Project Managers with drafting, distributing, and tracking Subcontract and Owner Change orders. Upload, organize, maintain, and distribute plan sheets, reports, and documents as received from the Architect, Engineers, Consultants, and other professionals. Assist Project Managers and Project Engineers in maintaining drawings, SK's, ASI's, etc., and coordinate distribution to Field and Subcontractors. Assist Project Managers and Project Engineers with miscellaneous duties, as needed, to maintain order and to assist in maintaining the project schedule Physical Requirements Prolonged periods sitting at a desk and working on a computer Ability to operate a computer keyboard, mouse, and other office equipment (e.g., copier, scanner, telephone) Frequent use of hands and fingers for data entry and document handling Ability to lift up to 15 pounds occasionally (e.g., boxes of documents or office supplies) Visual acuity to read and produce documents, spreadsheets, and reports Ability to communicate clearly and effectively in person, over the phone, and via email We offer a competitive compensation and benefits package and an excellent supportive work environment. Sun Country Builders (“SCB”) is an equal employment opportunity employer that is committed to complying with all laws providing equal employment opportunities. SCB makes employment decisions such as hiring based on a candidate's merit and our business necessity. SCB encourages qualified applicants from every walk of life to apply as we continue to build our workforce where each employee's uniqueness strengthens our culture of inclusiveness. More About Sun Country Builders Sun Country Builders was founded and incorporated in 1979, and has been in business continuously since then, with no change in name, licenses, or owner. Sun Country holds California B (General Contractor), C-5 (Framing & Rough Carpentry) and C-8 (Concrete) licenses. The firm's primary area of work is multi-family housing, most typically of Type-V construction, either with or without structured parking. Sun Country Builders has worked more than once for almost every one of our clients. One key developer client has brought us back dozens of times, with further projects in the pipeline. We're extraordinarily disciplined, extraordinarily client-oriented, and we act out of a belief that we owe our developers a fiduciary duty, in the old-fashioned and true sense of the term. Come join the team! Job Type: Full-time Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Tuition reimbursement Vision insurance Work Location: In person

About Us Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the "art and science of building," providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects. About Consolidated Distribution Company (CDC) Clayco's Consolidated Distribution Company (CDC) uses its extensive relationships to secure competitive pricing and product availability. By negotiating with top brands and manufacturers, CDC provides cost-effective solutions for construction equipment, materials, and finishes. It excels in managing complex projects through strategic sourcing and mass purchasing, offering integrated design, and purchasing power for both internal and external clients. The Role We Want You For This position will assist in managing the flow of technical information between the Steel Project Management team, customers, subcontractors and vendors, while developing critical relationships with internal and external clients, through verbal and written communication. This position will collaborate with other departments to ensure all aspects of each project are executed smoothly. The Specifics of the Role Coordinate resolution of discrepancies and/or missing information with customers and design teams Coordinate project sequencing and job setup Provide technical instructions and guidance to steel detailers in preparing shop drawings per project requirements and standards Monitor project schedules regarding submittals, approvals, and shop fabrication releases. Identify and communicate possible delays or problems to project management team Organize detailing RFI process through formal RFI to customer and informal RFI's with the engineer, architect, and general contractor. Facilitates and fulfills other documentation efforts and duties Distribute and route drawings Maintain daily communication with Project Team on progress of areas of responsibility Assist the Project Team in achieving successful project results Serve as a direct link between Project Managers, Estimators, and the Detailers Knowledge of contract drawings and trade specific drawings Responsible for participation in site visits to collaborate with project teams on design needs and direction. May occasionally travel to fabrication shops and provide in-shop fabrication coordination through duration of the projects Obtain bids from material suppliers and subcontractors Performs material takeoffs to assist in creation of change orders or project estimates, and the procurement of material needed Perform other duties as required Requirements 3+ years' experience as a Project Coordinator or Project Engineer Knowledge and understanding of building construction Ability to understand construction drawings and specifications Excellent organizational and time management skills Ability to operate in a detail-oriented, fast paced, pro-active environment Microsoft Office Suite Scheduling Software preferred Some Things You Should Know No other builder can offer the collaborative design-build approach that Clayco does. We work on creative, complex, award-winning, high-profile jobs. The pace is fast! Why Clayco? 2025 Best Places to Work - St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal. 2025 ENR Midwest - Midwest Contractor (#1). 2025 ENR Top 100 Design-Build Firms - Design-Build Contractor (Top 5). 2025 ENR Top 100 Green Contractors - Green Contractor (Top 3). 2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3). Benefits Discretionary Annual Bonus: Subject to company and individual performance. Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible. Compensation The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. Compensation decisions are dependent on the facts and circumstances of each case

Performance Contractors, Inc. was established in 1979 as a Merit Shop General Industrial Contractor. We provide all phases of industrial construction- from site prep through start-up. As a seasoned veteran in the industrial construction, turnaround, and maintenance arena, Performance serves the chemical, petrochemical, power, automotive manufacturing, steel, fertilizer, pulp and paper, and refinery industries. Delivering stellar quality construction and maintenance safely on every project, Performance Contractors is able to remain on top of a very competitive industry. Even the company name is a testimony to the service it provides. Performance Contractors, Inc. consistently strives to improve its own performance, with outstanding people who are trained to succeed. Please visit our website: ***************************** Title: Project Controls / Project Coordinator Position Overview: Core responsibilities include estimating, workface planning, P6 scheduling, cost analysis and forecasting, field accounting, progress and productivity tracking, material management and change management (RFIs, EWOs). The role also oversees documentation and progress reporting, coordinates materials, equipment, subcontractors, and other deliverables and maintains clear communication with project managers, field management teams and clients. Qualifications: - BS in Engineering, Construction Management, or other equivalent discipline preferred - A minimum of 5+ year's relevant industrial construction experience - Strong Microsoft Office skills, especially Excel - Primavera experience a plus, but not required Performance Contractors Inc. is an equal employment opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability and/or protected veteran status in accordance with governing law. We are not accepting resumes from third party recruiting firms for this position.

Objectives and Responsibilities Assist all PM's and APM's with necessary paperwork (purchase orders / RFIs / Change Order Request / Change Orders (to clients & subs) / check requests etc.) Maintain and process Submittal and RFI logs and follow up with Subcontractors, Owners, and Architects for outstanding submittals and RFI's Verify subcontractor required documentation (Master Subcontractor Agreement, Certificates of Insurance) Process subcontractors/purchase orders and send out with all attachments and billing instructions Daily interaction/collaboration with VP, PX, PM, and/or APM to ensure all projects are running smoothly; discuss any issues or concerns that need to be addressed Assist PX, PM, and/or APM with follow up with Subcontractors, Owners, and Architects for any outstanding paperwork (Signed Subcontracts, Signed Change Orders, PO's, COR's, etc.) Assist Project Managers in maintaining project-specific spreadsheets and logs Attend meetings, via phone or on-site, with Project Manager and Field Superintendent to take notes and interact with client/team Monthly invoicing for projects and any required back up from Vericon and or all subcontractors (lien waivers, affidavits) Send draft invoice to client for review and approval before finalizing Provide and continuously update the Project Superintendent with Start Up binder for all new projects (project directory, local hospitals/clinics, scopes of work, approved submittals, answered RFIs, updated drawings, etc.) Assist estimating with making calls to subs for bids Maintain job specific network drive folders, including but not limited to emails, contracts, RFI's, photos, daily reports, change orders, change order requests, etc. Assist and maintain Project Team calendar including scheduling meetings with clients, job meetings, site visits, etc. Assist with compiling meeting minutes on certain projects Assist with the Permitting Process (Fill out tech cards, file permit package/pickup approved permits from township) Order drawings for project super, PM, or APM Order materials, supplies, and equipment for projects when necessary Process safety documents for clients/project (varies from project to project) Provide back-up for the receptionist (answer phone overflow, provide lunchtime back-up, sign for packages, hand out mail, etc.) Prepare all required paperwork for PM to bring to project meetings (RFI logs, submittal logs, prior meeting minutes) Additional tasks as given by PM/APM as needed

Holder Construction, an Atlanta-based commercial construction company with operations throughout the United States, is seeking a highly motivated MEP Coordinator to join our Washington D.C team. Primary Responsibilities Controls/power monitoring coordination including RFIs, submittals, graphics, testing, and checkout. CX lead, including CX schedule ownership, issue tracking and closure, CX checklist readiness reviews, and overall CX communication with client, engineer, and CX provider. Responsible for the specific mechanical and electrical construction needs of Aviation facilities (e.g., Airports) and other related construction projects. This position will supervise all Mechanical, Electrical, and Special Systems Trade contractors and vendors involved in the project. Coordinate all Mechanical, Electrical, and Special Systems schedules, budgets, reports, and documentation from pre-construction through close-out. Requirements For This Position Include 5+ years. commercial construction experience with large sophisticated mechanical and electrical systems. Position requires extensive experience managing the construction of aviation projects and complex electrical and mechanical infrastructure projects. Candidate must have experience in developing project scopes and schedules, coordinating change orders and RFIs, managing and tracking project budgets, and cost control. Strong experience managing professional relationships with owner's representatives, architects, engineers, and clients while supervising trade partners and vendors is a priority.

Holder Construction, an Atlanta-based commercial construction company with operations throughout the United States, is seeking a highly motivated MEP Coordinator to join our Fort Wayne, IN team. Primary Responsibilities Controls/power monitoring coordination including RFIs, submittals, graphics, testing, and checkout. CX lead, including CX schedule ownership, issue tracking and closure, CX checklist readiness reviews, and overall CX communication with client, engineer, and CX provider. Responsible for the specific mechanical and electrical construction needs of Aviation facilities (e.g., Airports) and other related construction projects. This position will supervise all Mechanical, Electrical, and Special Systems Trade contractors and vendors involved in the project. Coordinate all Mechanical, Electrical, and Special Systems schedules, budgets, reports, and documentation from pre-construction through close-out. Requirements For This Position Include 5+ years. commercial construction experience with large sophisticated mechanical and electrical systems. Position requires extensive experience managing the construction of aviation projects and complex electrical and mechanical infrastructure projects. Candidate must have experience in developing project scopes and schedules, coordinating change orders and RFIs, managing and tracking project budgets, and cost control. Strong experience managing professional relationships with owner's representatives, architects, engineers, and clients while supervising trade partners and vendors is a priority.

Holder Construction is an ENR Top 25 industry leader with operations throughout the United States. We are currently seeking highly motivated construction professionals to join our company in MEP Preconstruction . Holder's MEP Preconstruction department is currently located in our Atlanta office. Primary Responsibilities Work with project teams to lead and manage MEP preconstruction activities, including estimating, design management, and subcontractor/vendor procurement. Communication with electrical/mechanical equipment vendors, electrical/mechanical design engineers, clients, and subcontractors. Internal communication responsibility amongst the different departments and project stakeholders. Prepare comparative analysis to previous (internal and external) estimates and develop a clear and concise explanation of the variances for each of the project stakeholders. Lead and coordinate teams of preconstruction Engineers to develop a complete scope of work centered around MEP systems to help teams avoid typical “gotcha's” as well as guide teams through atypical situations. Prepare detailed MEP analyses of subcontractor and vendor bid proposals along with recommendations for award. Include a comprehensive analysis of all project risks and challenges against the client's project schedule and budget. Train and develop preconstruction engineers for complete technical and non-technical development in the world of MEP systems Lead responses to RFPs which enhance Holder's reputation and consideration by clients for current and future opportunities. Represent Holder at all design/coordination meetings, industry events, as well as maintaining positive relationships with subcontractors, vendors, and our clients/owners. Ownership for creating, updating, and presenting project deliverables and tools to our clients. Support meetings with the owner, architect, and engineer for all aspects of the preconstruction phase of the project. Requirements For This Position Include Bachelor's degree in Mechanical or Electrical Engineering, or Construction Management or have MEP subcontractor preconstruction experience. The ideal candidate will have 7+ years of preconstruction experience specific to mechanical, electrical, plumbing, and/or building automation systems/power monitoring systems. Ability to read and understand electrical, HVAC, plumbing, architectural, and civil plans and specifications. Familiar with standard concepts, practices, and procedures of MEP Systems and equipment. Experience leading a team of MEP Project Engineers / Estimators. Outstanding communication and time management skills. Ability to work in a collaborative environment including: Accepts and adapts to change in a professionally appropriate and thoughtful manner Effectively communicates and listens Looks to continually improve and grow Organizes and uses meeting time effectively Lead by example via a work ethic and effort above standard in the industry Presents ideas in a manner that is clear, concise, and easy to understand Able to handle confrontation in a professional and constructive manner Proven ability to develop the team around them, including: Enables others to act Emphasizes the importance of people's contributions Engages others and encourages high performance Engages in radical candor that develops others while being professional and respectful Willing to accept constructive criticism from others to improve themselves

Allied Construction Industries (ACI) is a not-for-profit trade association serving the Cincinnati region's commercial construction industry. With 500+ members who employ over 31,000 people, ACI's mission is to grow the Cincinnati region's commercial construction industry. Consequently, we are focused on delivering workforce solutions that solve talent challenges, engaging in industry advocacy that removes obstacles and creates a climate of growth, and providing networking opportunities where meaningful connections can be made. Established in 1929, ACI's membership includes both union and non-union employers who are general contractors, subcontractors, architects, engineers, developers, material suppliers, and service providers to the commercial construction industry. ACI is also home to the Associated General Contractors (AGC) Cincinnati division. For more information, visit aci-web.com OUR CULTURE: ACI's team works hard, loves to have fun, and believes deeply in the organization's mission to grow the commercial construction industry. We are also entrepreneurs at heart, in fact, being dynamic is one of our core values, along with being curious, being committed to excellence and being community builders. Additionally, ACI offers opportunities for continuous learning (because we believe in continuous improvement), a superb benefits package (because our employees make it happen every day and deserve the best), and a collaborative work environment (because it's more fun working together!) JOB SUMMARY: ACI plays an integral role in the Cincinnati region's renaissance through its support of companies that are building the places where we work, live, and play as well as the infrastructure that connects it all. One of the ways we do this is by providing workforce solutions that address the number one issue facing the construction industry: closing the workforce skills and talent gaps. ACI's workforce solutions are designed to strengthen pathways to careers in construction, upskill incumbent employees, and develop the next generation of construction industry leaders. The Workforce Solutions Coordinator supports ACI's workforce education and training programs for youth and adults. This role is ideal for someone who is organized, service-oriented, and passionate about helping others advance their careers through impactful programming and community engagement. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: • Program Support & Coordination o Provide administrative support for education and training programs. o Coordinate logistics including communication with trainers, ordering materials, scheduling, and follow-up. o Ensure a seamless and positive experience for all participants. • Program Facilitation o Assist with recruitment and outreach for training programs. o Assist with securing logistics related to in-house trainings, school related activities, and external events. o Prepare classrooms and training spaces. o Track participant progress and manage completion protocols (e.g., certificates, online systems). • Community Engagement o Support K-12 construction career programming and adult upskilling initiatives through coordination and assisting with facilitation. o Communicate program opportunities to schools, member companies, and training partners. o Represent ACI positively in the community and at events. • Assessment & Certification o Administer and proctor exams (e.g., NCCER, WorkKeys); training provided. Please note that this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. COMPETENCIES: • Execution & Reliability: Follows through on tasks with accuracy, timeliness, and accountability. • Professional Communication: Communicates clearly and professionally with colleagues, members, and partners. • Member & Community Focus: Provides responsive, empathetic service to members, students, and partners. • Adaptability: Adjusts effectively to changing priorities and event demands. • Collaboration: Works productively within a small team and supports collective goals. • Initiative & Improvement: Identifies ways to enhance program delivery and efficiency. • Integrity & Judgment: Handles relationships and information with discretion and sound decision- making. PREFERRED QUALIFICATIONS: • Experience collaborating with schools is a plus • Experience managing training providers is a plus • Experience in workforce development is a plus REQUIRED QUALIFICATIONS: • 1-2 years of professional experience in administration, program coordination, event support, or a related role. • Demonstrated ability to produce clear, professional written and verbal communication; an example may be requested. • Demonstrated customer service mindset - responsive, dependable, and proactive in meeting internal and external needs. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to learn new software platforms or data systems (training provided). • Strong organizational skills with the ability to manage multiple projects and deadlines with accuracy and attention to detail. • Ability to exercise sound judgment, maintain confidentiality, and work effectively in a small, fast- paced team environment. • Must be able to work in schools and around students (background check required). PHYSICAL DEMANDS AND WORK ENVIRONMENT: • To successfully perform the essential functions of this position, an employee must be able to meet the physical requirements listed below, with or without reasonable accommodation: o Ability to stand and walk for extended periods of time during events and program activities. o Ability to lift, carry, and move materials or equipment weighing up to 20 pounds. o Ability to set up and take down event materials such as signage, registration tables, and classroom supplies. o Ability to work occasional early mornings or evenings during ACI-hosted programs and events. • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. EQUAL OPPORTUNITY EMPLOYMENT: We are an equal opportunity employer committed to diversity. All qualified individuals are encouraged to apply. The position offers a rewarding challenge in a professional environment, a competitive salary, and an excellent benefits package. We support employees who can perform essential job functions both with and without accommodation. ACI does not currently provide sponsorship for work visas.

Help Lead Care in a New Era of Tribal Healthcare - OR Nurse Manager Be part of a historic expansion in tribal healthcare. We are assisting our client in a nationwide search for an OR Nurse Manager to help open and lead in a brand-new, state-of-the-art hospital currently being built in Tahlequah, Oklahoma. This extraordinary 400,000 sq. ft., six-story facility will serve tribal citizens and the surrounding region with expanded access to world-class care. This advanced new hospital will feature 127 beds, a rooftop helipad, a NICU, cardiac catheterization lab, inpatient hospice, ICU, full OR suites, ER, pharmacy, and comprehensive imaging services including CT, MRI, and nuclear medicine. We are seeking a purpose-driven OR Nurse Manager who wants to help build, lead, and shape clinical excellence from the ground up in a mission-focused environment. What You'll Do Oversee patient care and daily OR operations Lead and develop a team of 5 direct reports Ensure clinical quality, safety, and operational efficiency Partner with leadership as new service lines and programs launch What's Offered Competitive salary Exceptional benefits Sign-on Bonus and Relocation assistance (if needed) The opportunity to make a generational impact in a growing health system Preference is given to Native American candidates. If you are inspired by mission, motivated by growth, and excited by the rare opportunity to help launch a hospital from day one, we'd love to connect.

BIM / VDC Coordinator Department: Project Controls Reports To: Project Controls Manager Company: The Newtron Group About Us The Newtron Group is one of the largest privately owned specialty electrical construction organizations in the United States and a national leader in Industrial Electrical and Instrumentation (E&I) services. With over five decades of experience, Newtron delivers large-scale industrial and infrastructure projects that demand precision, coordination, and innovation. Our Project Controls Department integrates advanced Building Information Modeling (BIM) and Virtual Design and Construction (VDC) technologies into every phase of project execution-bridging design, prefabrication, and field construction to ensure quality and efficiency. We are seeking a BIM / VDC Coordinator to join our Project Controls team and play a key role in advancing digital project delivery across The Newtron Group's industrial portfolio. Position Overview The BIM / VDC Coordinator supports the design, planning, and execution of complex electrical and instrumentation projects by managing model coordination, ensuring data accuracy, and improving digital workflows across disciplines. This position bridges the office and the field-linking design intent with constructability. The ideal candidate has a strong understanding of industrial construction, is technically proficient with BIM tools, and is passionate about using technology to improve visualization, collaboration, and execution on the jobsite. Key Responsibilities Digital Coordination & Execution Support the digital delivery of large industrial and E&I projects from concept through closeout. Coordinate BIM workflows and model setup using Revit, AutoCAD, and Civil 3D. Perform clash detection and multidisciplinary coordination using Navisworks and Revizto. Manage model hosting, collaboration, and deliverables using the Autodesk Construction Cloud (ACC) platform. Conduct model quality checks, assist with digital turnover, and encode asset data for project closeout. Work with laser scans and point clouds to validate field conditions and produce accurate as-built models. Process & Innovation Implement and maintain digital standards and workflows that align with The Newtron Group's Project Controls systems. Identify and develop process improvements that enhance data integrity, model usability, and reporting accuracy. Expand the use of point cloud and scan data for layout, prefabrication, and progress tracking. Stay informed on emerging BIM/VDC technologies and contribute to continuous improvement initiatives. Collaboration & Support Act as a liaison between engineering, project management, and field operations to ensure accurate coordination and model use. Provide technical support and training to project teams on BIM and coordination tools. Collaborate with vendors, design partners, and subcontractors to ensure model alignment and consistency. Qualifications Bachelor's degree in Construction Management, Engineering, Architecture, or a related field. 3-5 years of experience in BIM coordination, VDC, or digital delivery within industrial or commercial construction. Proficiency in Autodesk Revit, Navisworks, AutoCAD, and Autodesk Construction Cloud (ACC). Familiarity with industrial electrical and instrumentation workflows. Strong communication, problem-solving, and organizational skills. Ability to manage multiple priorities in a collaborative, deadline-driven environment. Preferred Qualifications Experience with laser scanning, point cloud processing, or asset data management. Proficiency in Civil 3D or Plant 3D for industrial applications. Professional certifications such as Autodesk Certified Professional, LEED, or PE license (a plus).

The Operations Manager is responsible for overseeing the day-to-day operations of a branch. This role focuses on the logistical and operational aspects of branch management, ensuring smooth coordination of personnel, equipment, and materials for job sites. The Operations Manager works closely with dispatch teams to ensure that employees and equipment are deployed on time, trucks are properly loaded, and job site operations begin on schedule. This role also emphasizes maintaining operational efficiency and improving employee productivity all while ensuring a safe working environment and proper training for all branch field employees. Duties and Responsibilities: Coordinate and manage the dispatch of employees, equipment, and materials to job sites. Ensure that trucks are loaded with the necessary tools, materials, and equipment for each job. Monitor daily job assignments and work schedules to ensure employees arrive at job sites on time and jobs are completed efficiently. Communicate with Account Managers and Superintendents to track job progress and adjust operations as needed. Oversee the return of equipment, ensure proper inventory [management, and verify job completion reports. Manage the scheduling of employees and equipment to ensure optimal utilization of resources. Work closely with the Branch Manager to forecast equipment needs and coordinate repairs or maintenance. Ensure compliance with all safety regulations and procedures, including equipment handling and transport. Supervise, train, and mentor operations staff, including drivers, dispatchers, and laborers. Utilize servant leadership principles to foster a positive work environment that emphasizes teamwork, accountability, and personal growth. Conduct regular performance evaluations and provide feedback to encourage employee development. Assist with workforce planning, including recruitment and scheduling of staff based on operational needs. Serve as the operational point of contact for customers, addressing any scheduling or on-site concerns promptly and effectively. Ensure that jobs are completed according to customer expectations, maintaining a focus on safety, quality and timeliness. Work with the Branch Manager to identify areas for operational improvements to enhance customer satisfaction Assist with managing the operational budget, ensuring that resources are used efficiently. Monitor operational costs, including labor, fuel, and equipment maintenance, to ensure they stay within budgetary guidelines. Collaborate with the Branch Manager on strategies for cost reduction and operational efficiency. Enforce company policies and ensure compliance with all relevant regulations, including OSHA standards. Conduct regular safety inspections and ensure all team members are trained on and adhere to safety protocols. Investigate and address any operational or safety incidents, implementing corrective actions where necessary. And other duties as assigned by your manager. Required Skills and Abilities: Strong organizational and time management skills. Excellent leadership and team-building abilities. Effective verbal and written communication skills. Problem-solving and critical thinking skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and Vista. Familiarity with fleet management and scheduling tools. Strong focus on safety and compliance. OSHA 30 hour training completed within the last five years. Essential Core Competencies: Operational Efficiency: Demonstrated ability to manage day-to-day operations and optimize resource usage. Leadership: Proven ability to lead and develop teams with a focus on servant leadership. Customer Focus: Commitment to providing excellent service and resolving issues to meet customer needs. Time Management: Skilled at managing multiple tasks and schedules, ensuring timely execution of all operational activities. Attention to Detail: Ensures accuracy in scheduling, dispatch, and equipment management. Safety Conscious: Proactively enforces safety standards and promotes a safety-first culture. Resourcefulness: Securing and deploying resources effectively and efficiently. Action Orientated: Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Education and Experience: Associate's degree in business or logistics preferred; equivalent work experience required. At least 3-5 years of experience in operations management, preferably within the construction or related industry. Experience with employee supervision and development. Familiarity with transportation and logistics coordination. Physical Requirements: Ability to lift up to 50 pounds at times. Prolonged periods of standing, walking, or sitting. Must be able to navigate job sites, including rough or uneven terrain. May require occasional travel to job sites or other locations. Legal Disclaimer: Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job. Penhall Company is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, compensation inquiries, discussions or disclosures, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. (41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a)) This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Penhall Company reserves the right to modify, add, or remove duties and to assign other responsibilities as necessary.