Office Administrator jobs at FORREST Technical Coatings

We are seeking a highly organized, adaptable, and service-oriented Mobile Associate to support multiple client sites. In this role, you will travel between locations to provide coverage in mail, copy/print, office services, hospitality, conference room, and front desk operations. Your flexibility, professionalism, and customer service excellence will ensure seamless daily operations wherever you are assigned. Shift: Varies, to cover absences. 8hr shifts to vary between 7am - 6pm Responsibilities Provide coverage for office services including mail distribution, shipping/receiving, supply management, and copy/print production. Support hospitality operations such as meeting room setups, catering coordination, and maintaining conference rooms to company standards. Deliver front desk and reception services, including greeting guests, managing access, and handling inquiries with professionalism. Quickly adapt to new environments and workflows, ensuring smooth integration into each team. Maintain strong communication with the Workforce Management team regarding schedule, travel, and site updates. Demonstrate proactive problem-solving and attention to detail in all assigned tasks. Represent the company with a polished, client-first approach at every site. Qualifications High school diploma or equivalent; college degree preferred. Minimum 1 year of experience in office services, hospitality, mailroom, or administrative support. Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new systems quickly. Excellent communication, interpersonal, and multitasking skills. Reliable transportation and valid driver's license required. Ability to lift up to 50 lbs and perform physical tasks as needed. Professional appearance, strong work ethic, and commitment to exceptional service. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status. The compensation outlined reflects expectations for candidates who fully meet the role's qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

03 months with possibility of extension depending on performance and business needs Andover-100 % onsite Responsibilities: Calendar invites for team meetings - check schedules, create invite, email and update when necessary Legal Team Calendar - email team for updates, maintain and email weekly Legal team mail - the office FedEx's the mail to my home; I scan all the mail and then email it to the respective lawyer for handling Track Engagement Letters Track Legal invoice spending by law firm and project Notarize documents for the team Cogency - Responsible for all request emails in order to match the work requests to the invoices from Cogency. Track all the Cogency annual report charges, registered agent fees and franchise tax payments. All travel needs for legal team Event coordination for offsites or legal meetings Responsible for Outside counsel & Consultants Invoices Work directly with new law firms and consultants to obtain a W9 to get them set up in SAP. I also work with them to complete the *** banking form and I coordinate that with our accounts payable team to get that detail set up in our payments system. Responsible for KPI team goals, ensure that 70% or more of outside counsel engagements above *** are the result of a competitive tender Track spending on outside counsel fees not including litigation Responsible for all the engagement letters for EGPNA, *** X and ENA. Track the outside counsel invoice payments for EGPNA, *** X and ENA to report monthly on these two KPI goals for the team. Responsible for new hire training monthly schedule coordination Responsible litigation tracker spreadsheet which needs to be update bi-weekly with the detail provided in each meeting and maintain this in our Teams litigation folder Responsible for procurement drape process Skills: Self-motivated with strong problem solving and analytical skills. Ability to communicate across the organization Proven ability to coordinate and communicate with internal and external teams Good understanding of how various functions integrate with others in accomplishing the objectives of the area Ability to work across all levels of the organization and with external clients Ability to demonstrate innovation and creative approaches to business needs Proven ability to work remotely and independently Strong organizational and time-management skills. Ability to effectively manage multiple projects and tasks

LaGasse Machine & Fabrication has proudly served the New York State region for over 65 years, offering expertise across five distinct lines of business, including custom fabrication, CNC machining, orchard and vineyard equipment, Harder dump box spreader manufacturing and assembly, and custom PPE equipment design and production. With plans for national and global expansion in the near future, the company remains committed to fostering strong relationships with customers. Dedicated to its team, LaGasse Machine & Fabrication provides highly competitive compensation packages to attract top talent, as employees are key to the company's continued success. Role Description We are seeking a full-time Office Associate to join our team. This role will be performed on-site at our Sodus & Lyons, NY facilites. The Office Associate will handle a variety of administrative and clerical tasks including managing communications, performing general office administration, assisting with accounting-related activities, social media / marketing and ensuring excellent customer service. The role supports key operational functions and ensures day-to-day efficiency. Qualifications Strong Communication and Customer Service skills to manage client relationships and handle inquiries professionally. Competency in Administrative Assistance and Office Administration tasks for smooth operational support. Basic Accounting knowledge to assist with financial record-keeping and reporting as needed. Proficiency in organizational and multitasking skills, with attention to detail and accuracy. Proficiency in using office software, such as Microsoft Office Suite, Quickbooks, Sage 50. Proficiency in social media posting, ads, trade show booth set ups, videos etc. High school diploma or equivalent required; additional certifications in administration or accounting are a plus. Experience in a similar office role is preferred but not mandatory.

The Office Administrator is a highly organized and people-oriented team member who supports both the daily operations of the office and the administrative needs that contribute to a positive employee experience. This role is ideal for someone who enjoys helping others, has strong attention to detail, and brings a dependable, solutions-oriented approach to their work. As a key support resource for both office coordination and employee related initiatives, and office coordination, this role is central to maintaining a positive, organized, and communicative workplace. The Office Administrator works closely with our Organizational Development Specialist on recruiting coordination, employee communications, internal events, survey administration, and training logistics-all while also helping to ensure the smooth day-to-day functioning of the office. This role offers opportunity for professional learning and growth over time for the right individual - someone who demonstrates initiative, reliability, sound judgment, and the ability to work independently while confidently prioritizing tasks in a fast-paced environment. Key Responsibilities Office Administration & Employee Support Assist with internal communications and employee engagement initiatives, including monthly announcements, company event coordination, and employee recognition activities (birthdays, anniversaries, etc.). Provide administrative support for recruiting, including managing candidate and job requisition records, onboarding preparation, weekly and monthly reporting, and assisting with interview scheduling. Track employee participation in quarterly surveys and help compile summary data for leadership. Draft and send calendar invites, internal emails, flyers, and newsletters to support company-wide HR and engagement efforts. Register employees for events, monitor attendance, and follow up on participation. Office & Administrative Support Greet visitors, clients, and vendors with professionalism and a warm demeanor, helping to maintain a positive front office experience. Serve as a general point of contact for incoming phone calls, emails, and in-person inquiries. Help manage conference room bookings and support meeting logistics (materials, setup, etc.). Monitor and reorder office supplies and ensure common spaces are organized and well-maintained. Support general administrative tasks such as filing, mail handling, and document distribution. Coordinate basic office maintenance and vendor service calls as needed. Maintain basic visitor security protocols, including guest logs and badge access procedures. Qualifications 1-3 years of experience in office administration, or similar administrative roles. Proactive mindset and the ability to manage multiple tasks in a fast-paced environment. Excellent organizational skills, attention to detail, and follow through. Strong communication skills-both written and verbal-with a friendly, team-oriented approach. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with applicant tracking systems or HRIS tools is a plus. Ability to handle confidential information with discretion and professionalism. Work Environment On-site presence required during standard business hours (8:00-5:00) Regular interaction with employees, leadership, and external visitors. Occasionally required to lift or move office supplies (up to 25 lbs). May occasionally support after-hours events or training sessions.

Managing user licenses, security settings, access controls, support tickets, and governance. Expertise in Smartsheet, including Control Center and Blueprint management. Build complex, data-driven dashboards and reports for executive and portfolio use. Experience with Smartsheet premium apps/integrations such as Data Shuttle, Dynamic View, Jira Connector

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Download PSP orders into NDS system after review and correction of ROE Edit List. When necessary, manually enter orders into NDS or PSP system. Reviews and corrects Order File Status Report. Transfers order file for routing. Notify customers or sales reps. of customer item “outs”. Ensures COAs, and Spec Sheets are provided to Customers as necessary. Daily invoicing of credit memos. Credit and Collections Answers telephone and direct calls to appropriate person. Research customer, Sales Rep and BAKEMARK Affiliate inquiries. Back up to Will-Call and other positions as directed by Supervisor. Provide Sales Representative vacation relief. Files documents as directed. Assist Office Supervisor with back-office duties as needed, such as cash handling and NDS data input. Treat all customers both externally and internal with dignity and respect. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Other duties will be assigned as needed to meet company goals and objectives. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

Summary: As a Telematics Administrator for our Commercial Motor Vehicle fleet, you will help gather and organize information that supports the safe and efficient operation of our vehicles. You will work with data from onboard systems, assist with reporting, and support teams across the company by providing clear information that helps with daily decision-making, safety, and compliance. Key Responsibilities: 1. Data Collection and Organization · Assist in collecting information from GPS units, vehicle systems, and other telematics tools used in our trucks. · Help ensure that data is entered correctly and stored in the proper systems. · Monitor incoming data to make sure it is updating regularly and accurately. 2. Basic Data Review and Reporting · Review reports to spot general trends such as fuel usage, driving habits, or maintenance needs. · Flag unusual activity or potential issues for supervisors or fleet managers. · Help prepare routine reports that support daily operations. 3. Fleet Monitoring Support · Keep an eye on key vehicle information such as mileage, engine alerts, and driver activity. · Assist with scheduling maintenance or follow-up when vehicles show warning indicators. · Support initiatives that improve efficiency, such as route updates or reducing idle time. 4. Administrative and Communication Support · Prepare summaries, spreadsheets, or simple dashboards to help teams understand vehicle performance. · Share important information with managers, drivers, and operations teams in a clear and professional way. · Maintain organized records related to fleet activity. · Support follow-up actions when issues or discrepancies are found. Qualifications: · Strong communication skills and comfort working with basic reports and data. · Good organizational skills and attention to detail. · Associate degree or equivalent work experience preferred.

Job Title: Administrative Assistant II Duration: 6 months contract with likelihood for extension Compile records, documentation and data necessary for standard reports and prepare for use. May use various application databases to obtain information or run reports as requested. May handle confidential or company sensitive data. Schedule appointments, meeting and use of meeting rooms. Organize and plan meetings and special events as instructed. Assure location and equipment are in order to facilitate a smooth meeting experience. Make travel arrangements as directed and submit expenses for budget and reimbursement within policy guidelines. Compose letters and memoranda from dictation, verbal direction, or from knowledge of the company policy or procedures. Input or type and revise material from rough draft, corrected copy, or previous versions. Read instructions accompanying material, or follow verbal instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements. Type and revise material such as correspondence, reports, statistical tables, addresses and forms from rough draft, corrected copy, or previous version displayed on screen. Draft responses to correspondence containing routine inquiries. Input items for purchase and accounts payable and assure process transaction to meet deadline requests. May track, monitor, and gather information for department budget(s). Answer phone, provide information to callers, route calls to appropriate persons and place outgoing calls. Obtain office supplies, equipment and services as necessary within authority to effectively and timely respond to operational needs. File documents, records and reports. Locate and attach appropriate file as requested. Open, sort, and distribute incoming mail. May prepare mail for posting and small package distribution. Receive and route deliveries. May provide relief to receptionist as assigned. May lead other administrative support associates. Other Duties as assigned. Skills Ability to use a personal computer and job-related software Excellent communication skills, both written and verbal Ability to work and multi-task in a fast-paced environment Detail-oriented Excellent customer service skills Type 60+ wpm Knowledge of company policies and procedures preferred 5-7 years of experience 6 years of professional administrative experience Education Associates or equivalent experience Associates degree in Business or related field

Job Title : Cook's Assistant (Food Services) Duration: 13 weeks Schedule Shift: Days | 6:00 AM - 2:30 PM | 8-hour shifts | 40-hour weekly guarantee Pay Rate: $22/hour Description: TITLE: Cook's Assistant (Food Services) EDUCATION/EXPERIENCE/TRAINING Required: 2-4 yrs full-time cooking experience required High school diploma required Graduate of a formal technical school specializing in hotel or institutional cooking STRONGLY PREFERRED Medical terminology course completion preferred Perm address is required for profile Traveler must have their own vehicle for this need DUTIES AND RESPONSIBILITIES Assist cooks with daily meal preparation Prepare ingredients, portion meals, and follow standardized recipes Maintain a clean, safe, and sanitary kitchen environment Operate kitchen equipment safely and correctly Support food delivery, tray setup, and service as needed Follow dietary restrictions and patient-specific needs Collaborate with the food services team to ensure efficient workflow

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

** MUST BE ABLE TO TRAVEL TO 1441 SOUTH AVE, STATEN ISLAND, NY 10314 FULL TIME Jets.com is seeking a highly organized and detail-oriented IN HOUSE Administrative Assistant to support daily operations and help coordinate company-wide projects. This role blends administrative support, project coordination, and light office management. We're looking for someone proactive, reliable, and able to keep tasks and timelines moving. Responsibilities Provide administrative support , including scheduling, follow-ups, and document preparation Coordinate and track projects, tasks, and deadlines across multiple departments Create and maintain organized Excel trackers, reports, and timelines Build clean, professional PowerPoint presentations and summaries Gather updates from teams and prepare weekly dashboards Assist with cross-functional initiatives and ad-hoc projects Manage office operations such as supplies, vendor coordination, deliveries, and guest support Maintain organized digital files, documentation, and structured workflows Support logistics for internal meetings and small office events Handle general administrative and operational tasks as needed Qualifications 1-3 years of administrative, operations, or project coordination experience Strong Excel skills (pivot tables, charts, formulas) Strong PowerPoint and presentation-building skills Excellent organizational and communication abilities Ability to multitask, prioritize, and follow through Comfortable working across multiple teams in a fast-paced environment Professional, dependable, and detail-oriented Compensation for this position is set at $55,000-$70,000, and will be determined according to the candidate's experience and skill level.

The Office Manager ensures smooth day-to-day operations and an exceptional workplace experience. This role oversees office and pantry services, vendor coordination, expense and invoice processing, and facilities support, all while maintaining a polished, client-ready environment. The ideal candidate is proactive, organized, and service-oriented, with strong communication skills and the ability to work independently while supporting leadership and the broader team. Key Responsibilities Manage office and pantry supplies, daily lunch orders, and catering requests. Oversee seating, access badges, and assist with minor tech issues. Coordinate shipping, receiving, and vendor relationships. Track invoices, expenses, and payments; prepare and mail checks and documents. Serve as the main point of contact for internal communications and vendor coordination. Maintain records, files, and documentation with accuracy and attention to detail. Partner with facilities and building teams to ensure a clean, well-maintained office. Identify opportunities to streamline administrative processes and update procedures as needed. Qualifications 3+ years of experience in office management or administration in a corporate environment. Strong organizational, communication, and multitasking skills. Proficient in Microsoft Office Suite; Salesforce experience a plus. Experience with Workday and Concur a plus. Professional, dependable, and able to manage multiple priorities with minimal supervision. Why Join Us As Office Manager you'll play a key role in creating a professional, welcoming, and efficient workplace that supports the success of our people, clients, and partners. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Posting Start Date 11-20-2025 Job Posting End Date 01-20-2026Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.Job Summary To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a Program Administrator located in Milpitas, CA. Reporting to the Program Management Director, the Program Administrator's role involves assisting with managing customer accounts in all aspects of supporting the business relationship. What a typical day looks like: Assist in the review of program proposals or plans to define time frame, procedures for accomplishing program, staffing requirements and allotment of available resources to various phases of program. Confers with appropriate managers within Program Management, Operations and others to outline work plan and to assign duties, responsibilities and scope of authority, and to receive technical advice and resolve problems. Drives and coordinates projects/activities with the Customer Focus Team (CFT) members to ensure program progresses on schedule and within prescribed budget, including facilitating the work/communication across different departments. Prepares program reports and executive presentations for management, client, or others. May assist in metric development and tracking for the program. Occasional travel to customer locations. Drive the team to look for continuous improvement activities that have an impact in the project timeline, cost or daily production activities. Follow up on shipments to ensure we meet site and customer guarantees without any delay and coordinate the team to any issue that could generate an impact. The experience we're looking to add to our team: Bachelor's degree or equivalent experience in addition to 5 years of experience in a manufacturing or related Industry. Has awareness of the functional impact upon work processes and other functions. Use of the following tools may be required: Microsoft Project, Access, Excel Office Skills: telephones, data entry, office software to include, word processing, spreadsheets, presentation package and database systems. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals as well as the ability to write routine reports and correspondence. Effective presentation skills to include speaking before groups of customers or employees. SA63 What you'll receive for the great work you provide: Full range of medical, dental, and vision plans Life Insurance Short-term and Long-term Disability Matching 401(k) Contributions Vacation and Paid Sick Time Tuition Reimbursement Pay Range (Applicable to California)$70,900.00 USD - $97,500.00 USD AnnualJob CategoryOperationsRelocation: Not eligible Is Sponsorship Available? NoRequired Skills: Problem Solving Ability, Visual BasicFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).

Job DescriptionAbout Popow Popow (***************** is an AI-powered creator platform connecting micro and nano TikTokers (1K-50K followers) with brands to produce viral, authentic content at scale. Born from Samyang Foods's innovation initiative, Popow now operates independently to accelerate the creator economy opportunity, helping creators turn ideas into income and helping brands launch organic, data-driven viral campaigns without agency overhead. Role Summary The Office Administrator will be responsible for coordinating all administrative activities related to the set up and ongoing operations of our office. This includes vendor coordination, office set up, documentation, compliance support and general administrative duties. The ideal candidate is proactive, organized, and comfortable wearing multiple hats in a fast-evolving environment. What You'll Do Office Setup & Coordination Assist leadership with office lease, procurement, and vendor management (IT, utilities, furniture, supplies, etc.). Coordinate logistics for setting up the physical office - including space planning, furniture installation, and equipment setup. Manage vendor and service provider relationships to ensure timely delivery and installation. Administrative & Operational Support Organize and maintain company records, correspondence, and filing systems (digital and physical). Support entity formation documentation, business registration, and compliance tracking. Handle incoming and outgoing communication - mail, email, phone calls, and scheduling. Assist in creating internal policies and office procedures as the organization grows. Manage inventory of office supplies and maintain budgetary control. HR & Onboarding Support Support the HR function by coordinating recruitment schedules, onboarding new hires, and maintaining employee records. Help set up payroll systems, benefits enrollment, and compliance documentation (as applicable). Finance & Vendor Coordination Process invoices, expense reimbursements, and petty cash management. Liaise with accountants, consultants, and external service providers for bookkeeping and compliance needs. General Support Assist management in ad-hoc projects and provide administrative support to various departments. Contribute to building a positive office culture and ensuring a productive work environment. What You'll Bring Bachelor's degree in Business Administration, Management, or a related field. 2+ years of administrative operations experience (startup or small business experience a plus). Bilingual in English and Korean preferred. Strong organizational and multitasking skills, with excellent attention to detail. Proficient in MS Office, Google Workspace, Notion, Slack; experience with project management or accounting tools a plus. Comfortable leveraging AI assistants and automation tools to optimize workflows. Ability to handle confidential information with discretion. Self-starter with a proactive approach and ability to work independently in a fast-paced setup environment. Why Join Us Base Salary: USD 65k - 80k / year High-performance, high-reward culture Join a fast-moving startup shaping the next generation of viral brand-creator collaboration. Full healthcare provided Mobile/Cell phone allowance support Location Based at Popow Inc. Office of LA county in California Office Location : MAR VISTA, LA county The base salary for this position is between $65,000.00 and $80,000.00 per year. Actual compensation will depend on a variety of factors, including qualifications, experience, and location. This position may also be eligible for additional compensation and benefits, including an annual incentive bonus, medical/dental/vision insurance, life insurance, PTO/FTO, and a 401(k) plan with company match. Equal Employment Opportunity Employer: Popow is committed to providing equal employment opportunities to all individuals. We do not discriminate in employment decisions on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected by applicable federal, state, or local laws.

Job Description Under general supervision, responsible for providing branch support duties for branch operations. The person could be assigned tasks that would encompass duties in various accounting systems such as SAP, Total Service, and Concur Travel & Expense. The essential functions of the position include, but are not limited to the following: Follow established processes and procedures regarding all office functions including IIPP, Payroll, A/R and A/P. Become proficient in all MEUS systems and electronic tools (Total Service, SalesForce, ADP, etc.) Accurately input mechanics' time into computer data base (Total Service and SalesForce) daily and process weekly payroll. Prepare weekly A/R billing. Enter invoices in customer billing portals as required in a timely manner. Follow up customers on outstanding receivables as directed. Create Purchase Orders upon request. Provide parts ordering support as directed. Submit Total Service forms for all accounts and jobs for all Customers/Accounts & Vendors Prepare invoices for payment. Process Inspection Reports and maintain Open Order / Inspections / Planned Repair binder and e-files as directed. Code payments for proper distribution and verify payments are in compliance with policy. Prioritize payments based on cash discount potential and payment terms. Ensure that discounts are taken when possible. Prepare proof of material delivery to Finance. Maintain vendor relationships and reconcile accounts. Request information for new vendors and maintain files of same, including W-9 and W-8 forms. Process contracts upon receipt including e-files, COI and bond requests and all other related forms. Answer telephones and respond to general customer service inquiries and service support requests. Mail distribution and preparation including FedEx or other packages. Provide administrative support as needed for other office personnel including material research, bid forms, correspondence and other various reports as needed. Order service repairs for machines (printers, copiers etc.) and other office related services (telephone, data, etc.); order company and general office supplies. Perform other duties as assigned. EDUCATION AND EXPERIENCE: 3-4 years of applicable experience. High school diploma required, college courses in accounting preferred. Must have strong work ethic, be well organized, manage time well and a self-starter. Must be able to follow standard filing procedures. The pay range for this position at commencement of employment is expected to be between $26.93/hr and $37.02/hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including commissions based on achieving individual performance and/or sales metrics, incentive compensation and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these additional compensation and benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. We are an equal employment opportunity employer. All employment decisions are made without regard to race, color, religion, sex, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, sexual orientation, gender identity, gender expression, domestic partnership, physical disability, mental disability, medical condition, genetic characteristic or information, military or veteran status or other legally protected status (except when one of these criteria is a legally permissible bona- fide occupational qualification). The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the Company, or (c) consistent with the Company's legal duty to furnish information. To view the EEO is The Law Poster and the supplement, please visit *********************************************************************************************************** To view the Notice to Job Applicants and Employees regarding San Francisco's Fair Chance Ordinance and the Know Your Rights poster please visit ************************************************************* Applicants with a disability who need assistance with the application process may contact Human Resources by email at *********************** or by calling ************.

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At ProMach, we're looking for people who want to shine. You'll have opportunities to take your career in the direction you desire. You can be creative. Strategic. Persuasive. Influential. Meticulous. A technical enthusiast. A closer. A futurist. ProMach offers rewarding, challenging opportunities throughout the world, across multiple packaging segments. If you are energized by providing best-in-class customer experiences and strive for advanced technical skills, we want to talk to you. Do we have your attention? Keep reading. Modern Packaging is seeking a talented Office Administrator to join a growing team. This position contributes to the company's success by being the welcoming voice of the company, providing support to the Finance department, and assisting in the day-to-day welfare of employees and guests through various on-site management duties and event coordination. Does this work interest you? Answer, screen, transfer incoming phone calls. Distribute messages as appropriate. Perform light accounting duties, e.g., customer billing, coding of A/P invoices, data entry. Proactively bring any apparent discrepancies or inconsistencies to Controller for review. Contact customers regarding past due invoicing. Organize, manage, event planning, catering. Guest meetings, in-house. Employee functions (lunches, holiday party, etc.). Receive, sort, distribute incoming mail and packages. Manage vending machines. Includes shopping for snacks, filling machines, managing money. Greet guests and direct appropriately from position at front desk. Support aftermarket, engineering and production with overflow of targeted administrative tasks when requested. REQUIREMENTS 3 - 5 years' administrative experience. Proficiency with MS Office Suite. Excel - basic understanding of formulae. Excel - VLOOKUP experience preferred. Basic math skills. Manufacturing work environment experience. Strong organizational skills. Attention to detail. Excellent interpersonal and communication skills (both oral & written). Accounting or bookkeeping experience (preferred, but not required). What's in it for you? There's no monopoly on good ideas or limits to how far you can advance with our team. We offer an open, communicative environment that fosters individual initiative. We pride ourselves in being a company where people choose to build a career and find professional happiness. In addition to growth opportunities, as a ProMach employee, you receive more than just a paycheck. Total compensation includes your salary, comprehensive medical/dental and well-being programs, as well as life insurance, a generous paid time off program, and a retirement savings plan with a company match. And because we understand the importance of feeling protected, there is no waiting period for benefits - you are eligible on your first day of employment! If this sounds like you, we want to connect! Pro Mach, Inc. We have been named to the Inc. 5,000 list of the fastest growing private companies in the U.S. seven times. We continue to introduce innovative products, enter new markets, expand our global presence, and actively acquire new capabilities. We have the rewards, opportunities, and the market strengths of a large organization combined with the entrepreneurial culture of a small, fast-paced company. You will enjoy the benefits of working with a growing company that competes globally, with the personal touch and feel of a smaller company where you can make an impact every day. Curious about life at ProMach? Follow us on LinkedIn, Twitter, and Instagram! More career opportunities to consider!

We are seeking a responsible, experienced individual to fill the vacant position of Office Coordinator at the GP Poultry Vaccination Office in Sallisaw, Oklahoma. This individual will be responsible for general clerical and administrative duties and will report to the GP Poultry Vaccination Manager. Job Description: The ideal candidate will possess the following skills and attributes: Advanced Pivot Table Experience Experience with processing payroll Advanced computer skills, including Word, Excel, and Outlook Rapid data entry skills Organizational skills and interpersonal skills Proficient in both oral and written communication skills Ability to establish and maintain effective working relationships with fellow employees Self-motivator with ability to perform tasks with accuracy and efficiency Problem solver Ability to perform tasks with little or no supervision Must have negotiation skills and tact Equipment calibration knowledge Detail oriented, professional, and strong organizational skills. The following duties will vary according to the needs of the department. Normal duties will include: File and organize records, invoices and other important documentation. Extensive Excel/Pivot Tables operation Works with manager on scheduling interviews Facilitates onboarding process with new hires E-requester and Credit Card system operation Daily cross-departmental interaction Monitor and order inventory for office supplies Manage incoming and outgoing correspondence including mail and packages Provide assistance to vaccination and production staff and be a support function Administrative duties including typing, filing, answering phones and greeting guests Supervise laundry crew Other duties as assigned by manager We Offer: Affordable health insurance 401K PTO Paid holidays Bonus plan Education assistance We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Jan-Pro Cleaning Systems of the SC/GA Coast is looking for an Office Coordinator/ Operations Administrative Assistant to perform a variety of administrative tasks and provide support to our Operations Department. The position is located at our Mt. Pleasant, SC office. JOB DUTIES: Greeting clients, visitors, and staff with a professional and courteous manor. Maintaining a clean and organized reception area that reflects the company's commitment to high standards. Professionally answer main telephone line, screen, and direct calls. Monitor main line voicemail messages. Maintain inventory of office and cleaning supplies and place orders when needed. Unbox cleaning supplies that we sell and organize in the supply closet. Put together franchise kits for purchase after they have completed training. Write up all supplies purchased by franchise owners on supply purchase sheets and give to accounting for billing. Responsible for checking out, checking in, and inspecting all Jan-Pro rental equipment to franchise owners. Monitor the supply email account and place supply orders for customers with our supplier. Monitor the customer care email address when our customer care representative is out of the office and enter customer calls into our company software. Create customer and franchise files. Scan and load documentation into our company software related to customers and franchises. Assist the accounting department by mailing out monthly invoices. Monitor and maintain office equipment. Place service calls when there are any issues with office equipment. Issue security access badges and contact the security company to program badges. Perform administrative assistant duties to the Operations Department which will included but not limited to: performing follow-up calls, coordinating the transfer of client keys, sending out paperwork for signatures, schedule training for franchise owners, ensuring all required documentation is received for franchise files, ordering franchise marketing materials, and ordering FDD books. EDUCATION AND REQUIRED SKILLS: High School Diploma or GED Two years of administrative experience. Excellent written and verbal communication skills. Experience with MS Word, Excel, and Outlook. Experience with scanning documents and uploading them. Ability to multi-task. Detail oriented. PHYSICAL REQUIREMENTS: Ability to lift 25 lbs. Ability to sit for prolonged periods of time COMPENSATION: We offer a competitive salary based upon experience Company paid short term disability, long term disability, and life insurance Medical, vision, and dental insurance Company contribution to SIMPLE IRA plan Paid vacation, sick days, and holidays