FrontDesk / Office Support Coordinator (Contract)
Schedule: 32 hours per week
A well-established professional services office is seeking a reliable and friendly FrontDesk / Office Support Coordinator to provide onsite support on a contract basis. This role is ideal for someone who enjoys being the first point of contact in an office environment and is comfortable pitching in with a variety of tasks as needs arise.
Schedule
Monday-Thursday
8:00 AM - 5:00 PM
Key Responsibilities
Staff the frontdesk and greet visitors with a welcoming, professional demeanor
Answer and route incoming calls and emails
Maintain an organized and presentable reception area
Provide general office and administrative support as needed
Assist with light hospitality support, including conference room setup and refreshing supplies during meetings
Support meetings by discreetly entering and exiting conference rooms as needed
Use Microsoft Word and Excel for basic administrative tasks
Pitch in on a wide variety of ad hoc tasks during a busy office transition period
Requirements
At least 1 year of experience in a frontdesk, receptionist, or office support role
Working knowledge of Microsoft Office (Word and Excel)
Strong customer service and interpersonal skills
Reliable, punctual, and dependable
Comfortable working fully onsite
Flexible, team-oriented attitude
$26k-33k yearly est. 4d ago
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Office Associate
Exela Technologies 3.8
Front desk agent job in Chicago, IL
Health & Wellness
We offer comprehensive health and wellness plans, including medical, dental and vision coverage for eligible employees and family members; paid time off; and commuter benefits. In addition, supplemental income protection including short term insurance coverage is available. We also offer a 401(k)-retirement savings plan to assist eligible employees in saving for their retirement. Participants are provided access to financial wellness resources and retirement planning services.
Military Hiring
Exela seeks job applicants from all walks of life and backgrounds including, but not limited to, those who are transitioning military members, veterans, reservists, National Guard members, military spouses and their family members. Individuals will be considered no matter their military rank or specialty.
About the Role:
As a Customer Service Representative/Technical Site Representative, your primary responsibility is for electronic print, but not limited to copiers, printers, multifunctional printer equipment, customer satisfaction, troubleshooting, hardware and related technology, and Help Desk assistance.
Key responsibilities include, but are not limited:
ยท Maintaining equipment, meter reads, color printer calibration, etc.
ยท Ordering supplies
ยท Maintaining identified metric reports
ยท Coordinating Device ordering, logistics and transportation
ยท Providing assessment and recommendations for device requests
ยท Scheduling remote Device machine on a routine basis
ยท Responding to end-user service calls within one (1) business hour to
ยท provide first level of support.
ยท Acting as single point of contact for Device support and supplies
To perform the job successfully, requires being able to demonstrate the following competencies:
ยท Problem Solving - identify and resolve problems in a timely manner
ยท Oral Communication - listens, clarifies and responds appropriately
ยท to questions.
ยท Planning/Organizing - set prioritizes and plans work activities
ยท To use work time efficiently.
ยท Quality - demonstrates accuracy and thoroughness
ยท Attendance/Punctuality - consistently at work and on time
ยท Dependability - follows instructions and responds to management
ยท direction
ยท Ability to work independently
Essential Qualifications:
ยท High school diploma or equivalent (GED) preferred
ยท Minimum of 2 years of experience in a customer service or technical support role, preferably in a technology-related industry.
ยท Basic experience in networking functions including IP addresses and DNS, print servers
ยท 1-2 Years customer service experience
ยท Consistent walking, lifting, and standing is required
ยท Experience with maintaining and basic troubleshooting of printers, copiers, and fax equipment
ยท Good mechanical skills including comfort with opening printer and adding toner, cleaning, replacing networking cards, maintenance/usage kits
ยท Perform other duties as assigned by supervisors, demonstrating flexibility and adaptability in task execution.
ยท Work in various environments, including office settings, computer rooms, production floors, warehouses, and shipping/receiving areas, with occasional exposure to environmental factors like dust, dirt, toner, and ink.
ยท Strong technical aptitude and proficiency with computer systems, software applications, and troubleshooting methodologies.
ยท Ability to work at a computer for extended periods.
ยท Excellent communication skills, both verbal and written, with the ability to convey technical information clearly and concisely to clients of varying technical backgrounds.
ยท Proven ability to prioritize tasks, manage multiple priorities simultaneously, and work effectively under pressure in a fast-paced environment.
ยท Exceptional problem-solving skills and a demonstrated ability to think analytically and creatively to resolve complex issues.
ยท Customer-focused mindset with a passion for delivering exceptional service and building positive client relationships.
ยท Willingness to work flexible hours, including evenings and weekends, to accommodate client needs and support team coverage.
ยท Ability to interfacing with end user in professional manner, sense of urgency
ยท Ability to effectively work individually or in a team environment
ยท Competency in performing multiple functional tasks
ยท Ability to meet employer's attendance policy
ยท Capability to stand, walk, grasp, reach with hands and arms, sit, talk, or hear as required by job duties.
ยท Ability to engage in repetitive motion activities like twisting, bending, and climbing.
ยท Lifting up to 50 pounds
ยท Standing for long periods of time
ยท Significant walking
ยท Close vision and ability to focus are necessary for performing tasks accurately.
"The pay range for this position starts at $17/hr; however, base pay offered may vary depending on job-related knowledge, skills, and experience. Bonus opportunities may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.โ
EEO Statement
Exela is committed to creating a diverse environment and is proud to be an equality opportunity employer. Qualified applicants will considered for employment without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, gender/sex, marital status, sexual orientation, gender identity, gender expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
XBP Global recruiters or representatives will only contact you from emails ending with @xbpamericas, @xbpasia, @exelaonline.com, @exelatech.com, @lexicode.com, @rustconsulting.com ****************. We would never ask you for payment or ask you to deposit a cheque into your personal bank account during the recruitment process.
$17 hourly 1d ago
Trading Application Support Front Office
Quanteam-North America (Rainbow Partners Group
Front desk agent job in Chicago, IL
As the founding entity of RAINBOW PARTNERS, Quanteam is a consulting firm specialized in Banking, Finance, and Financial Services. Through our core human values - proximity, teamwork, diversity, excellence - our 1000 expert consultants, hailing from 35 different nationalities, collaborate across 13 international offices: Paris, Lyon, New York, Montreal, London, Brussels, Luxembourg, Geneva, Lisbon, Porto, Casablanca, Madrid and Singapore.
Context :
Our client, a leading player in Global Markets based in Chicago, is seeking a Front Office IT Business Analyst to join its Business Support & Monitoring IT team. The role focuses on providing Level 1 functional support and business analysis across critical trading, booking, pricing, and risk management applications for Equity Derivatives, Equity Finance/Delta One, Securities Lending, Global Macro, and Credit.
Your Role :
Act as the main point of contact for traders, building trusted relationships with Front Office desks.
Handle Level 1 functional support: user requests, incident management, escalation, and follow-up.
Gather and document business requirements, conduct functional testing, and support production releases.
Collaborate with IT development teams (local and global) to deliver system enhancements.
Provide training, user documentation, and guidance on applications (Fidessa, Dash, Sophis, Loanet, etc.).
Monitor trading workflows, identify improvement opportunities, and ensure smooth business operations.
What We're Looking For :
Bachelor's degree in Computer Science, Finance, or related field.
Solid experience as an IT Business Analyst or IT Support Analyst within Front Office - Equity Derivatives.
Strong knowledge of Equity Derivatives products, trading workflows, pricing, and risk management.
Confortable working on Unix/Linux (Shell Scripting, etc.) and Windows environments (Powershell, Batch, etc.).
Familiarity with trading platforms (Fidessa, Dash, EMSX) and systems such as Sophis or Loanet.
Experience working with relational and no-relational databases (good SQL skills).
Knowledge of FIX and other order/rfq/trading protocols.
Excellent communication and stakeholder management skills, customer-focused mindset.
Ability to multi-task, prioritize, and thrive in a fast-paced trading environment.
Knowledge of Agile methodologies is a plus.
This role offers the chance to work closely with trading teams and cutting-edge systems in a dynamic, multicultural environment.
$29k-37k yearly est. 4d ago
Front Desk Agent
Atira Hotels
Front desk agent job in Schaumburg, IL
"Join the Atira Hotels Family and Build a Legacy of Hospitality!"
Job Details
Job Type: Full-time
Pay: $18- $20 per hour
Schedule: 8-hour shifts, Monday to Friday, Night shifts, Holidays, and Weekends
Job Overview
The FrontDeskAgent is responsible for providing excellent customer service, managing reservations, and maintaining professional relationships with guests. This role involves various clerical duties and requires prompt and courteous resolution of customer inquiries and issues.
Key Responsibilities
Reservation Management:
Receive and process reservations via phone, fax, and mail.
Enter reservations into the computer system and provide additional information.
Verify pricing, discounts, and billing information, and notify customers of room features and availability.
Maintain reservation files and resolve related problems.
Understanding of basic hotel operations, including reservations, guest check-ins and check-outs, and customer service protocols.
Customer Service:
Check in and out guests efficiently.
Process customer payments and post applicable charges.
Inform customers of credit holds and conduct customer surveys.
Interact with guests regarding their stay, resolving questions, requests, and problems promptly and courteously.
Keep customers informed of company policies, procedures, and account statuses.
Professional Relations:
Maintain the company's professional reputation by providing superior customer service.
Assist and support area personnel as needed.
Coordinate with the Accounting Department regarding customer credit status.
Keep management informed of area activities and significant problems.
Effective working relations with company personnel.
Safeguard guest information, including but not limited to: Personal information, address, room numbers, credit card numbers, etc.
Perform any other tasks/duties as assigned by the manager/ supervisor.
Qualifications
Education/Certification: High school graduate or equivalent.
Experience: Customer service and data entry experience preferred.
Skills/Abilities:
Excellent communication and public relations skills.
Well organized and attentive to detail.
Willingness to assist others.
Strong typing abilities and proficiency with PC, calculator, and office equipment.
Benefits
Employee hotel room discount
Holiday pay
Paid training
WHY YOU'LL LOVE WORKING WITH US:
Unleash Your Creativity: We're all about innovation and fresh ideas. Let your imagination run wild!
Be Authentically You: Join a team that values diversity and lets you bring your whole self to work every day.
Level Up Your Career: Our fast-paced environment is perfect for those who want to advance quickly and seize new opportunities.
Feed Your Curiosity: With endless learning and development options, you can always stay one step ahead.
Prioritize Your Well-being: Start day one with fantastic benefits because your health and happiness matter to us.
If you're still with us, there's only one thing left to do: Apply now and become part of something amazing!
Diversity, Equity, Inclusion & Equal Employment Opportunity at Doubletree Schaumburg Hotels: Doubletree Schaumburg is dedicated to creating a workplace that is inclusive, diverse, and fair for everyone. We provide equal employment opportunities to all, regardless of characteristics such as race, color, genetic information, creed, national origin, religion, sex, sexual orientation, gender identity, immigration status, ancestry, age, marital status, veteran status, or disability. Our hiring decisions are based on the needs of the business and the merits of each applicant, including their qualifications, experience, skills, availability, cooperation, and job performance.
$18-20 hourly Auto-Apply 6d ago
Front Desk Agent at Southbridge
Southbridge 3.9
Front desk agent job in Chicago, IL
Job Description
Gray Line Tennessee in Chicago, IL is looking for one frontdeskagent to join our team. Our ideal candidate is attentive, ambitious, and engaged.
Benefits
We offer many great benefits, including free early access to your pay through Homebase.
Responsibilities
Greet and welcome guests in a friendly and professional manner
Answer and screen phone calls
Organize and schedule meetings as needed
Maintaining office cleanliness and organization of resources
Qualifications
Proven experience working as a frontdeskagent or similar position
Knowledge of spreadsheets and word processing documents
Excellent customer service skills and courteous phone manner
Time-management and organizational skills
We are looking forward to reading your application.
Available shifts and compensation: We have available shifts all days of the week. Compensation is $15.60 - $19.80/hour.
About Gray Line Tennessee: Gray Line Tennessee is looking for an individual to join our team. Our ideal candidate is self-driven, motivated and trustworthy.
By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply.
Powered by Homebase. Free employee scheduling, time clock and hiring tools.
$15.6-19.8 hourly 5d ago
Front Desk Agent- Morning Shift- Homewood Suites, Schaumburg
Paycor Hospitality LLC
Front desk agent job in Schaumburg, IL
Job Description
The FrontDeskAgent plays a vital role in ensuring the highest level of visitor and guest satisfaction by delivering superior customer service. This position is responsible for efficiently checking guests in and out of the hotel, managing phone calls, and addressing customer inquiries, all while creating a welcoming atmosphere for every guest.
Primary Duties and Responsibilities
Room Assignments, Changes, and Issues:
Check guests into and out of the hotel with accuracy, efficiency, and courtesy, ensuring a positive first and last impression.
Handle all payment transactions with diligence, balancing and verifying all monetary transactions in the appropriate accounts.
Distribute room keys to guests and maintain confidentiality by following security protocols.
Accurately document all aspects of room registration, including changes, charges, credit card transactions, and customer service inquiries.
Guest Service:
Provide assistance to guests whenever possible, fostering a welcoming and helpful environment.
Resolve escalated customer relations issues with professionalism and care, ensuring guest satisfaction.
Answer inquiries regarding hotel policies, services, and amenities with clear and informative responses.
Proactively respond to and follow up on all guest requests, ensuring they are satisfied with the hotel's services and accommodations.
Positively represent and promote the hotel, enhancing the guest experience and reputation of the property.
Ensure that systems and procedures are followed to maintain guest safety and security.
Other Duties as Assigned:
Maintain a clean, organized, and visually appealing lobby and frontdesk area, ensuring it is well-stocked with necessary supplies.
Compile, complete, and distribute reports to management and relevant staff accurately and on time.
Report any maintenance, security, or safety issues to the appropriate personnel promptly to ensure a safe environment for guests and staff.
Skills, Educational Background, and Experience:
High School Diploma or GED is required.
Basic math skills are essential for handling payments and transactions.
Previous frontdesk experience is highly preferred, showcasing customer service expertise.
Familiarity with Windows-based software, including Microsoft Word, Excel, and Outlook, is highly preferred.
Excellent organizational and prioritization skills to manage multiple tasks effectively.
Strong ability to work collaboratively with colleagues and provide outstanding customer service.
Superior communication skills, both verbal and written, to engage with guests professionally.
Must be able to stand for extended periods and work holidays and weekends, including Saturdays and Sundays.
Join Our Team:
If you are a friendly, organized individual with a passion for customer service and a desire to create memorable experiences for guests, we invite you to apply for the FrontDeskAgent position. Be part of a dedicated team committed to excellence!
Job Type: Full-time
Pay: $16 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Employee discount
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Morning shift
Weekends as needed
Experience:
hotel frontdesk: 1 year (Preferred)
Shift availability:
Day Shift (Preferred)
Work Location: In person
If offered, employment is contingent on cleared Background check.
$16 hourly 22d ago
Front Desk Agent at Hilton Brand Hotel
Matt 3 LLC
Front desk agent job in Matteson, IL
Job DescriptionBenefits:
Competitive salary
Paid time off
Training & development
About Us: At Hilton-branded hotels within the Garnet Hotels portfolio, we believe in warm hospitality, efficiency, and creating a seamless guest experience. We manage multiple properties across the U.S. and are currently seeking a reliable, friendly, and detail-oriented FrontDeskAgent to join our team and represent the front line of guest service.
Job Responsibilities:
Greet guests with professionalism and a warm, welcoming attitude
Check guests in and out using Hiltons property management system (OnQ preferred)
Handle guest requests, complaints, and room assignments
Answer phones, manage reservations, and provide information about hotel amenities
Process payments and maintain accurate records
Collaborate with housekeeping and maintenance teams for smooth operations
Uphold Hilton brand standards at all times
Requirements:
Previous frontdesk or hospitality experience preferred (Hilton brand experience is a plus)
Excellent communication and customer service skills
Ability to work flexible shifts, including weekends and holidays
Familiarity with frontdesk systems or willingness to learn
Strong attention to detail and ability to multitask
High school diploma or equivalent required
Benefits:
Competitive hourly pay
Hilton employee discounts
Career growth opportunities within Garnet Hotels
Supportive work environment
On-site training provided
Shift:
Full-time / Part-time options available
Shifts may vary (morning, evening, overnight)
To Apply:
Interested candidates may send their resume to: ***********************
$27k-33k yearly est. Easy Apply 10d ago
Front Desk Agent
Delta Willowbrook, 7800 Kingery Hwy, Willowbrook, Il 60527
Front desk agent job in Willowbrook, IL
Job Description
FrontDeskAgent
"Join the Atira Hotels Family and Build a Legacy of Hospitality!"
Job Details
Job Type: Full-time
Pay: $16- $16.50 per hour
Schedule: 8-hour shifts, Monday to Friday, Night shifts, Holidays, and Weekends
Job Overview
The FrontDeskAgent is responsible for providing excellent customer service, managing reservations, and maintaining professional relationships with guests. This role involves various clerical duties and requires prompt and courteous resolution of customer inquiries and issues.
Key Responsibilities
Reservation Management:
Receive and process reservations via phone, fax, and mail.
Enter reservations into the computer system and provide additional information.
Verify pricing, discounts, and billing information, and notify customers of room features and availability.
Maintain reservation files and resolve related problems.
Understanding of basic hotel operations, including reservations, guest check-ins and check-outs, and customer service protocols.
Customer Service:
Check in and out guests efficiently.
Process customer payments and post applicable charges.
Inform customers of credit holds and conduct customer surveys.
Interact with guests regarding their stay, resolving questions, requests, and problems promptly and courteously.
Keep customers informed of company policies, procedures, and account statuses.
Professional Relations:
Maintain the company's professional reputation by providing superior customer service.
Assist and support area personnel as needed.
Coordinate with the Accounting Department regarding customer credit status.
Keep management informed of area activities and significant problems.
Effective working relations with company personnel.
Safeguard guest information, including but not limited to: Personal information, address, room numbers, credit card numbers, etc.
Perform any other tasks/duties as assigned by the manager/ supervisor.
Qualifications
Education/Certification: High school graduate or equivalent.
Experience: Customer service and data entry experience preferred.
Skills/Abilities:
Excellent communication and public relations skills.
Well organized and attentive to detail.
Willingness to assist others.
Strong typing abilities and proficiency with PC, calculator, and office equipment.
Benefits
Employee hotel room discount
Holiday pay
Paid training
Professional development assistance
WHY YOU'LL LOVE WORKING WITH US:
Unleash Your Creativity: We're all about innovation and fresh ideas. Let your imagination run wild!
Be Authentically You: Join a team that values diversity and lets you bring your whole self to work every day.
Level Up Your Career: Our fast-paced environment is perfect for those who want to advance quickly and seize new opportunities.
Feed Your Curiosity: With endless learning and development options, you can always stay one step ahead.
Prioritize Your Well-being: Start day one with fantastic benefits because your health and happiness matter to us.
If you're still with us, there's only one thing left to do: Apply now and become part of something amazing!
Diversity, Equity, Inclusion & Equal Employment Opportunity at Delta Willowbrook Hotels:
Delta Willowbrook is dedicated to creating a workplace that is inclusive, diverse, and fair for everyone. We provide equal employment opportunities to all, regardless of characteristics such as race, color, genetic information, creed, national origin, religion, sex, sexual orientation, gender identity, immigration status, ancestry, age, marital status, veteran status, or disability. Our hiring decisions are based on the needs of the business and the merits of each applicant, including their qualifications, experience, skills, availability, cooperation, and job performance.
$16-16.5 hourly 5d ago
Front Desk Agent
VH Maliha Chicago Inc.
Front desk agent job in Chicago, IL
Job DescriptionDescription:
FrontDeskAgent
We are seeking a friendly and professional FrontDeskAgent to be the welcoming face of our organization. This role is essential in creating a positive first impression for our clients, visitors, and team members. If you enjoy providing excellent customer service and thrive in a dynamic environment, we invite you to join our team.
Key Responsibilities:
- Greet and assist visitors, clients, and staff in a courteous and professional manner
- Manage check-in and check-out processes efficiently
- Answer and direct incoming phone calls promptly and accurately
- Handle inquiries and provide information about the organization and services
- Maintain the reception area in a clean, organized, and welcoming condition
- Manage scheduling, appointments, and reservations as needed
- Perform administrative tasks such as data entry, filing, and correspondence
- Ensure security protocols are followed and report any concerns to management
Skills and Qualifications:
- High school diploma or equivalent; additional certification is a plus
- Proven experience in customer service or frontdesk operations preferred
- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Proficiency in Microsoft Office Suite and basic office equipment
- Ability to remain calm and professional under pressure
- Attention to detail and problem-solving skills
- Friendly, approachable demeanor with a positive attitude
Join our team and be part of a company that values professionalism, teamwork, and growth. We offer a supportive work environment, opportunities for advancement, and comprehensive benefits to help you succeed.
Requirements:
Education & Experience
High school diploma or equivalent (required)
Previous customer service or hospitality experience (preferred)
Prior frontdesk or reservations experience a plus
Skills & Abilities
Strong verbal and written communication skills
Friendly, professional, and guest-focused attitude
Excellent customer service and problem-solving skills
Ability to multitask in a fast-paced environment
Strong attention to detail and accuracy
Basic computer proficiency and data entry skills
Job Knowledge
Experience with hotel reservation and property management systems, including PEP (Property Engagement Platform) and OnQ
Knowledge of check-in and check-out procedures
Understanding of room types, rates, and availability
Familiarity with billing, payments, and cash handling
Ability to handle guest requests, complaints, and special accommodations
Physical & Schedule Requirements
Ability to stand for extended periods
Ability to lift up to 25 lbs
Flexible availability including weekends, holidays, evenings, and overnight shifts
Personal Qualities
Professional appearance and demeanor
Reliable, punctual, and adaptable
Respect for guest privacy and confidentiality
Preferred Qualifications
Multilingual abilities
Knowledge of local attractions and transportation
Previous hotel frontdesk experience
$27k-33k yearly est. 21d ago
Front Desk Agent
United Dental Partners 4.3
Front desk agent job in Arlington Heights, IL
**MUST HAVE PREVIOUS DENTAL EXPERIENCE**
We are looking for a qualified part-time FrontDesk to act as the first point of contact for patients in our Dental office! The right applicant will have experience greeting patients, verifying insurance and personal information, answering questions and directing patients until they are met by the Dental Assistant. FrontDesk is responsible for general administrative tasks associated with the efficient running of the office. Responsibilities
Greet patients and check guests in according to established office protocols and verify and update patient information
Move patients through appointments as scheduled and schedule appointments ensuring patients are attended to on time
Collect payments from patients at time of treatment and Inform patients of financial treatment plan options
Manage inbound and outbound calls in a timely manner
Requirements
Previous administrative work in a dental office is required
Positive attitude and enthusiasm for the workday
Excellent customer service skills with an outgoing, people friendly personality
The ideal applicant will display and demonstrate excellent communication skills with staff and patients
Desire to learn new skills and expand your potential
Schedule is Monday - Saturday, with one day off
Compensation Package and Benefits
Compensation will be comprised of a base salary that is commensurate with experience
Company Overview United Dental Partners is a very fast-growing Dental Support Organization (DSO) serving multi-specialty dental practices in Chicago and Northwest Indiana. The multi-specialty dental groups we serve collectively care for children and adults and offer general, pediatric, orthodontic and oral surgery care.We work in an energetic environment with phenomenal people who love providing fantastic care for patients and know that our ability to provide consistently great care is underpinned by the personalities and values of the people we hire.
$29k-34k yearly est. Auto-Apply 36d ago
Office Worker
Artech Information System 4.8
Front desk agent job in Bedford Park, IL
Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.
Job Description
ยท
Performs general clerical functions within the unit (including but not limited to billing, accounts receivable/payable, billing, ordering supplies, filing paperwork, data entry, or taking inventory)
Additional Information
If you are interested, please contact:
Sahil Arora
**********
sahil.arora ATartechinfo.com
$36k-47k yearly est. 16h ago
Front Office Agent
Trump International Hotel and Tower Chicago
Front desk agent job in Chicago, IL
Greets and registers guests, providing prompt and courteous service. Checks guests out of the hotel. Resolves guest challenges throughout their stay in our hotel. Upgrades guests, as required. Promotes hotel services, amenities and upsells products to the guests in accordance with Five Star Service Standards.
EXAMPLES OF DUTIES
ESSENTIAL FUNCTIONS:
Average Percent of Time
30% Completes the registration process by inputting and retrieving information from a computer system, confirming pertinent information including number of guests and room rate. Makes appropriate selection of rooms based on guest needs. Codes electronic keys. Non-verbally confirm the room number and rate. Promotes and administers Trump Hotels Marketing Programs such as Trump Card, for arriving guests. Ensures guest knows location of room, and arranges for Associate to accompany guest to room. Provides welcome packet containing room keys, tokens of our appreciation, gifts, etc. to guests.
20% Ensure rooms and services are correctly accounted for within guest statement. Properly accounts for services provided by the hotel.. Assists guest with check out payments or charges. Accepts and records vouchers, credit, traveler's checks, and other forms of payment. Converts foreign currency at current posted rates.
15% Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such on outlet hours, special VIP programs, events, etc.
10% Receives special requests from guests, and responds appropriately or forwards requests to appropriate Associates for decisions and actions.
10% Promptly answers the telephone and email inquiries. Inputs messages into the computer and advises other Associates of special guest needs. Retrieves messages and communicates the content to the guest. Retrieves mail, packages and facsimiles or other special items for customers as requested.
10% Field guest complaints, conducting through research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgement and discretion.
SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.
Attempts to communicate with guest in guest's native language, if applicable.
Remains calm and alert, especially during emergency and/or heavy hotel activity, and resolve complications such as location changes or credit issues.
Summons Bell Services Associates to escort guests to/from their rooms as appropriate.
Provides safety deposit boxes for guest by escorting them to the vault pulling the box from the vault and carrying it to the guest.
Operate various office machines.
Performs duties as assigned by Director of Front Office and Front Office Manager
PHYSICAL REQUIREMENTS:
Frequency Key: Never - 0 hours; Rare - up to 1 hour; Occasional - 1-3 hours; Frequent - 3-6 Hours; Constant - 6-8 hours
Physical Activity Frequency
Sitting Occasional
Walking, standing Constant
Climbing stairs Occasional
Crouching/Bending/Stooping Occasional
Pushing/Pulling Occasional
Stooping Frequent
Lifting and carrying Occasional - up to 20 pounds.
Reaching Constant
Grasping Constant
Talking Constant
Hearing Constant
Near Vision Constant
Far Vision Constant
Smell Rare
Travel Rare
SAFETY REQUIREMENTS
Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The hotel will provide the required PPE. Associates will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager.
ORGANIZATIONAL RELATIONSHIPS
Positions reporting directly to this position (titles):
None
SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
Considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
Ability to read, listen and communicate effectively in English, both verbally and in writing.
Ability to access and accurately input information using a moderately complex computer system.
QUALIFICATION STANDARDS
EDUCATION
High School graduate or equivalent required. 4 year college degree preferred with emphasis in Hospitality.
EXPERIENCE
1 - 2 years of prior guest service experience are preferred. Prior hospitality experience also preferred.
LICENSES OR CERTIFICATES
CPR certification and/or first aid training preferred.
GROOMING
All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.
OTHER
Additional language ability is strongly preferred.
BENEFITS: At Trump International Hotel and Tower Chicago, we offer a range of employment benefits for this [Non-Full Time] position, subject to any applicable eligibility, enrollment and/or benefit plan requirements. An overview of the benefits offered can be found on the Hotel's Career Center webpage here: Click Here.
E-VERIFY: Trump International Hotel and Tower Chicago participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee's Form I-9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company.
Equal Opportunity Employer
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.
$31k-38k yearly est. Auto-Apply 32d ago
Part Time Retail Guest Service Agent
Experience Group
Front desk agent job in Chicago, IL
Job Title: Part-Time Concierge (8-12 hours) About The Experience Group: At The Experience Group, we specialize in transforming real estate assets to meet the demands of modern audiences, elevating their purpose and profitability. We cater to property ownership across various sectors including Office, Retail, Hotel, Event Venue, and Multi-Family spaces.
Through our innovative cultural programming and astute operational expertise, we manage and activate high-performance spaces infused with bold style, setting trends ahead of the curve.
Position Overview:
As Concierge, you will be responsible for providing exceptional customer service to our clientele, shoppers and visitors while offering assistance, information, and personalized recommendations. Your primary objective is to ensure a seamless and enjoyable shopping experience, while exceeding customer expectations and enhancing the overall satisfaction of their experience. This role requires good communication and interpersonal skills, and a passion for delivering outstanding customer experiences.
Key Responsibilities:
Customer Service Excellence: Ensure that all concierge services meet or exceed customer expectations by providing assistance, information, and guidance to shoppers and visitors in the following areas:ยท Texting and wayfinding ยท Recommendations and reservations ยท Gift card sales Customer Engagement: Warmly greet and welcome shoppers and visitors, providing information about store locations, product offerings, promotions and special events
Visitor Assistance: Assist shoppers and visitors with inquiries, directions, recommendations, and other requests to enhance their center experience
Problem Resolution: Assist in the timely resolution of customer complaints or issues while maintaining a positive, professional and welcoming atmosphere
Collaboration: Work closely with center management, security, housekeeping, and other departments to coordinate activities, address concerns, and enhance overall center operations
Promotions and Events: Support promotional activities, events, and special programs to engage visitors and enhance their center experience
Maintaining Facilities: Maintain the cleanliness and appearance of the concierge desk and surrounding areas
Qualifications:
ยท High school diploma or equivalent requiredยท 1 - 2 years of customer service, hospitality, retail or related role preferredยท Good communication and interpersonal skillsยท Familiarity with Microsoft Office Suite and customer service management softwareยท Ability to remain calm and composed under pressure and resolve conflicts or difficult situations effectivelyยท Flexible schedule, including evenings, weekends, and holidays, as required by center operationsยท Familiarity with local attractions, events, and amenities is a plus
Physical Requirements:
ยท Remaining in a stationary position, often standing or sitting for prolonged periods
ยท Adjusting or moving objects up to 25 pounds in all directions
ยท Walking short to moderate distances frequently
ยท Navigating stairs, elevators and escalators safely
Other duties:
ยท Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice
Equal Opportunity Employer: We are an equal opportunity employer and committed to diversity, equity, and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Compensation: $18.00 per hour
At The Experience Group, we are experts at reimagining real estate assets to meet modern audiences; enhancing purpose and profitability. We serve ownership in the Office, Retail, Hotel, Event Venue, and Multi-Family spaces.
Our ahead-of-trend cultural programming and keen operational savvy delivers high-performance spaces with high-statement style.
$18 hourly Auto-Apply 60d+ ago
Guest Services Agent - Sable at Navy Pier
The Facilities Group 4.5
Front desk agent job in Chicago, IL
General Purpose
The Guest Service Agent performs all reception area duties such as greeting guests, answering guest questions, checking guests in and out of guestrooms, answering phones, and booking reservations. The Guest Service Representative also maintains the cleanliness and organization of the reception/office area.
Essential Duties and Responsibilities
The following represents a list of essential duties and responsibilities; other duties may be assigned as required.
Welcomes hotel guests and visitors with a warm smile and a professional demeanor before determining the reason for their visit and assisting them accordingly.
Answers all incoming calls promptly and professionally, maintaining a positive attitude while assisting the caller. If unable to help the caller, accurately determine the proper department/person to transfer the caller to or take and relay a message.
Enters and/or update data related to guest registration, billing, guestroom assignment, or cancellations.
Handles all guest requests within reason (e.g. Making restaurant reservations, booking car service, recommending local attractions, making arrangements, etc.)
Maintains and controls room inventory and availability.
Possesses knowledge of the hotel's credit policies.
Possesses knowledge of hotel products, rates, and special programs.
Distributes guests 'mail and packages.
Completes checkout procedures for guests.
Balances all departments' accounts and completes all required back-up documents.
Maintains security of guest keys and cash drawer; counts and verifies the cash at the end of each shift.
Monitors guest accounts and notifies supervisor of any extreme changes to any guest account or suspicious actions by guests.
Runs a detailed shift audit by employee and balances daily work to computers.
Resolves guest requests and complaints in cooperation with appropriate departments.
Possesses knowledge of, and uses, emergency procedures.
Communicates all guest and employee issues with MODs.
Maintains cleanliness and organization of Reception Area.
Other Duties
Perform special projects and other responsibilities as assigned.
Perform other duties as requested by management.
Minimum Required Technical Skills and Qualifications
Proficient in Microsoft Office applications suite.
Excellent people skills and possesses a positive, outgoing, and naturally curious personality.
Ability to work productively with other employees as part of a team.
Demonstrate a high-levelofproficiencywith computers.
Ability to be a clear thinker in pressure situations and exercise good judgment. Remain calm and courteous in demanding and difficult customer situations.
Ability to handle obstacles in a positive and professional manner and to effectively communicate these problems, along with suggested solutions.
Ability to work a flexible workweek including nights, weekends and holidays.
Education/Certifications/Licensure/Experience
High School Diploma or GED.
Previous hotel frontdesk experience.
Previous guest relations training.
Experience in hospitality industry in similar position, preferred.
Language Skills
Excellent reading, writing, and oral proficiency in the English Language.
Physical Demands
The physical demands and environmental factors described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to continuously stand for extended periods of time.
Use of hands, fingers, and forearms tooperatecomputeris repetitive.
Occasional sitting for completion of paperwork.
Ability to push/pull cart as needed.
Ability to lift or move objects up to 20 lbs.
Standing and walking is continuous for 4-5 hours at a time.
Standing, walking, bending, kneeling, and ascending and descending stairs are repetitive movements.
United Service Companies is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it's about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.
Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of United Service Companies to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. United Service Companies also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team ************.
$26k-33k yearly est. Auto-Apply 20d ago
Guest Services Agent - Sable at Navy Pier
Nfm & J LP
Front desk agent job in Chicago, IL
General Purpose
The Guest Service Agent performs all reception area duties such as greeting guests, answering guest questions, checking guests in and out of guestrooms, answering phones, and booking reservations. The Guest Service Representative also maintains the cleanliness and organization of the reception/office area.
Essential Duties and Responsibilities
The following represents a list of essential duties and responsibilities; other duties may be assigned as required.
Welcomes hotel guests and visitors with a warm smile and a professional demeanor before determining the reason for their visit and assisting them accordingly.
Answers all incoming calls promptly and professionally, maintaining a positive attitude while assisting the caller. If unable to help the caller, accurately determine the proper department/person to transfer the caller to or take and relay a message.
Enters and/or update data related to guest registration, billing, guestroom assignment, or cancellations.
Handles all guest requests within reason (e.g. Making restaurant reservations, booking car service, recommending local attractions, making arrangements, etc.)
Maintains and controls room inventory and availability.
Possesses knowledge of the hotel's credit policies.
Possesses knowledge of hotel products, rates, and special programs.
Distributes guests 'mail and packages.
Completes checkout procedures for guests.
Balances all departments' accounts and completes all required back-up documents.
Maintains security of guest keys and cash drawer; counts and verifies the cash at the end of each shift.
Monitors guest accounts and notifies supervisor of any extreme changes to any guest account or suspicious actions by guests.
Runs a detailed shift audit by employee and balances daily work to computers.
Resolves guest requests and complaints in cooperation with appropriate departments.
Possesses knowledge of, and uses, emergency procedures.
Communicates all guest and employee issues with MODs.
Maintains cleanliness and organization of Reception Area.
Other Duties
Perform special projects and other responsibilities as assigned.
Perform other duties as requested by management.
Minimum Required Technical Skills and Qualifications
Proficient in Microsoft Office applications suite.
Excellent people skills and possesses a positive, outgoing, and naturally curious personality.
Ability to work productively with other employees as part of a team.
Demonstrate a high-levelofproficiencywith computers.
Ability to be a clear thinker in pressure situations and exercise good judgment. Remain calm and courteous in demanding and difficult customer situations.
Ability to handle obstacles in a positive and professional manner and to effectively communicate these problems, along with suggested solutions.
Ability to work a flexible workweek including nights, weekends and holidays.
Education/Certifications/Licensure/Experience
High School Diploma or GED.
Previous hotel frontdesk experience.
Previous guest relations training.
Experience in hospitality industry in similar position, preferred.
Language Skills
Excellent reading, writing, and oral proficiency in the English Language.
Physical Demands
The physical demands and environmental factors described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to continuously stand for extended periods of time.
Use of hands, fingers, and forearms tooperatecomputeris repetitive.
Occasional sitting for completion of paperwork.
Ability to push/pull cart as needed.
Ability to lift or move objects up to 20 lbs.
Standing and walking is continuous for 4-5 hours at a time.
Standing, walking, bending, kneeling, and ascending and descending stairs are repetitive movements.
United Service Companies is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it's about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.
Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of United Service Companies to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. United Service Companies also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team ************.
$24k-30k yearly est. Auto-Apply 19d ago
Front Desk Agent
Atira Hotels
Front desk agent job in Wood Dale, IL
"Join the Atira Hotels Family and Build a Legacy of Hospitality!"
Job Details
Job Type: Part-time
Pay: $16- $19 per hour
Schedule: Monday to Friday, Night shifts, Holidays, and Weekends
Job Overview
The FrontDeskAgent is responsible for providing excellent customer service, managing reservations, and maintaining professional relationships with guests. This role involves various clerical duties and requires prompt and courteous resolution of customer inquiries and issues.
Key Responsibilities
Reservation Management:
Receive and process reservations via phone, fax, and mail.
Enter reservations into the computer system and provide additional information.
Verify pricing, discounts, and billing information, and notify customers of room features and availability.
Maintain reservation files and resolve related problems.
Understanding of basic hotel operations, including reservations, guest check-ins and check-outs, and customer service protocols.
Customer Service:
Check in and out guests efficiently.
Process customer payments and post applicable charges.
Inform customers of credit holds and conduct customer surveys.
Interact with guests regarding their stay, resolving questions, requests, and problems promptly and courteously.
Keep customers informed of company policies, procedures, and account statuses.
Professional Relations:
Maintain the company's professional reputation by providing superior customer service.
Assist and support area personnel as needed.
Coordinate with the Accounting Department regarding customer credit status.
Keep management informed of area activities and significant problems.
Effective working relations with company personnel.
Safeguard guest information, including but not limited to: Personal information, address, room numbers, credit card numbers, etc.
Perform any other tasks/duties as assigned by the manager/ supervisor.
Qualifications
Education/Certification: High school graduate or equivalent.
Experience: Customer service and data entry experience preferred.
Skills/Abilities:
Excellent communication and public relations skills.
Well organized and attentive to detail.
Willingness to assist others.
Strong typing abilities and proficiency with PC, calculator, and office equipment.
Benefits
Employee hotel room discount
Holiday pay
Paid training
Professional development assistance
WHY YOU'LL LOVE WORKING WITH US:
Unleash Your Creativity: We're all about innovation and fresh ideas. Let your imagination run wild!
Be Authentically You: Join a team that values diversity and lets you bring your whole self to work every day.
Level Up Your Career: Our fast-paced environment is perfect for those who want to advance quickly and seize new opportunities.
Feed Your Curiosity: With endless learning and development options, you can always stay one step ahead.
Prioritize Your Well-being: Start day one with fantastic benefits because your health and happiness matter to us.
If you're still with us, there's only one thing left to do: Apply now and become part of something amazing!
Diversity, Equity, Inclusion & Equal Employment Opportunity at Courtyard Wood Dale Hotels:
Courtyard Wood Dale is dedicated to creating a workplace that is inclusive, diverse, and fair for everyone. We provide equal employment opportunities to all, regardless of characteristics such as race, color, genetic information, creed, national origin, religion, sex, sexual orientation, gender identity, immigration status, ancestry, age, marital status, veteran status, or disability. Our hiring decisions are based on the needs of the business and the merits of each applicant, including their qualifications, experience, skills, availability, cooperation, and job performance.
$16-19 hourly Auto-Apply 13d ago
Front Desk Agent
United Dental Partners 4.3
Front desk agent job in Arlington Heights, IL
**MUST HAVE PREVIOUS DENTAL EXPERIENCE**
We are looking for a qualified part-time FrontDesk to act as the first point of contact for patients in our Dental office! The right applicant will have experience greeting patients, verifying insurance and personal information, answering questions and directing patients until they are met by the Dental Assistant. FrontDesk is responsible for general administrative tasks associated with the efficient running of the office.
Responsibilities
Greet patients and check guests in according to established office protocols and verify and update patient information
Move patients through appointments as scheduled and schedule appointments ensuring patients are attended to on time
Collect payments from patients at time of treatment and Inform patients of financial treatment plan options
Manage inbound and outbound calls in a timely manner
Requirements
Previous administrative work in a dental office is required
Positive attitude and enthusiasm for the workday
Excellent customer service skills with an outgoing, people friendly personality
The ideal applicant will display and demonstrate excellent communication skills with staff and patients
Desire to learn new skills and expand your potential
Schedule is Monday - Saturday, with one day off
Compensation Package and Benefits
Compensation will be comprised of a base salary that is commensurate with experience
Company Overview
United Dental Partners is a very fast-growing Dental Support Organization (DSO) serving multi-specialty dental practices in Chicago and Northwest Indiana. The multi-specialty dental groups we serve collectively care for children and adults and offer general, pediatric, orthodontic and oral surgery care.
We work in an energetic environment with phenomenal people who love providing fantastic care for patients and know that our ability to provide consistently great care is underpinned by the personalities and values of the people we hire.
$29k-34k yearly est. Auto-Apply 35d ago
Front Desk Agent- Spark by Hilton, O'Hare
Paycor Hospitality LLC
Front desk agent job in Des Plaines, IL
Job Description
SUMMARY STATEMENT Assures the highest possible level of visitor and guest satisfaction by providing superior customer service. Responsible for checking guests into and out of the hotel as well as answering phone calls and customer inquiries
PRIMARY DUTIES AND ACCOUNTABILITIES
Room Assignments, Changes, and Issues
Checks guests into and out of the hotel in an accurate, speedy, and courteous manner.
Efficiently handles all payments received whether they are cash, credit card, checks, or traveler's checks. Balances/verifies all monetary transactions in the appropriate accounts.
Ensures that all hotel keys are distributed to the appropriate parties and that guest privacy is maintained.
Responsible for maintaining all documentation regarding room registration, changes, charges, credit card transactions, customer service, and maintenance issues.
Guest Service
Offers guests assistance whenever possible.
Responsible for resolving escalated customer relations issues.
Answers inquiries pertaining to hotel policies and services.
Must respond to and follow up on all guest requests to ensure customers are satisfied with the hotel's services and accommodations.
Responsible for positively representing and promoting the property.
Ensures systems and procedures are in place and followed for guest safety and security.
Other Duties as Assigned
Ensures that the lobby and frontdesk area are clean, organized, visually appealing, and well stocked with all necessary supplies.
Properly compiles, completes, and distributes reports to all management and relevant staff.
Reports any maintenance, security, or safety issues to the appropriate staff.
SKILLS, EDUCATIONAL BACKGROUND, AND EXPERIENCE
High School Diploma or GED required.
Previous frontdesk experience is highly preferred.
Prior experience using Windows-based software including Microsoft Word, Excel, and Outlook is highly preferred.
Excellent organizational and prioritization skills.
Ability to work well and collaborate with others.
Superior customer service skills.
Excellent communication skills.
May be required to stand for an extended period of time.
Able to work holidays and weekends (Saturday and Sunday)
Job Type: Part-time/ Full-time
Pay: From $15.00 per hour
Benefits:
401(k)
Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Holidays
2nd Shift 3p-11p
Weekends as needed
Experience:
hotel Frontdesk: 1 year (Required)
Shift availability:
* Morning Shift 7am-330pm
Work Location: In person
If offered, employment is contingent on cleared Background check.
$15 hourly 6d ago
Office Worker
Artech Information System 4.8
Front desk agent job in Bedford Park, IL
Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost.
Job Description
ยท Performs general clerical functions within the unit (including but not limited to billing, accounts receivable/payable, billing, ordering supplies, filing paperwork, data entry, or taking inventory)
Additional Information
If you are interested, please contact:
Sahil Arora
**********
sahil.arora ATartechinfo.com
$36k-47k yearly est. 60d+ ago
Front Office Agent
Trump International Hotel and Tower Chicago
Front desk agent job in Chicago, IL
Job Description
Greets and registers guests, providing prompt and courteous service. Checks guests out of the hotel. Resolves guest challenges throughout their stay in our hotel. Upgrades guests, as required. Promotes hotel services, amenities and upsells products to the guests in accordance with Five Star Service Standards.
EXAMPLES OF DUTIES
ESSENTIAL FUNCTIONS:
Average Percent of Time
30% Completes the registration process by inputting and retrieving information from a computer system, confirming pertinent information including number of guests and room rate. Makes appropriate selection of rooms based on guest needs. Codes electronic keys. Non-verbally confirm the room number and rate. Promotes and administers Trump Hotels Marketing Programs such as Trump Card, for arriving guests. Ensures guest knows location of room, and arranges for Associate to accompany guest to room. Provides welcome packet containing room keys, tokens of our appreciation, gifts, etc. to guests.
20% Ensure rooms and services are correctly accounted for within guest statement. Properly accounts for services provided by the hotel.. Assists guest with check out payments or charges. Accepts and records vouchers, credit, traveler's checks, and other forms of payment. Converts foreign currency at current posted rates.
15% Greet customers immediately with a friendly and sincere welcome. Use a positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information such on outlet hours, special VIP programs, events, etc.
10% Receives special requests from guests, and responds appropriately or forwards requests to appropriate Associates for decisions and actions.
10% Promptly answers the telephone and email inquiries. Inputs messages into the computer and advises other Associates of special guest needs. Retrieves messages and communicates the content to the guest. Retrieves mail, packages and facsimiles or other special items for customers as requested.
10% Field guest complaints, conducting through research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgement and discretion.
SUPPORTIVE FUNCTIONS
In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the supervisor based upon the particular requirements of the company.
Attempts to communicate with guest in guest's native language, if applicable.
Remains calm and alert, especially during emergency and/or heavy hotel activity, and resolve complications such as location changes or credit issues.
Summons Bell Services Associates to escort guests to/from their rooms as appropriate.
Provides safety deposit boxes for guest by escorting them to the vault pulling the box from the vault and carrying it to the guest.
Operate various office machines.
Performs duties as assigned by Director of Front Office and Front Office Manager
PHYSICAL REQUIREMENTS:
Frequency Key: Never - 0 hours; Rare - up to 1 hour; Occasional - 1-3 hours; Frequent - 3-6 Hours; Constant - 6-8 hours
Physical Activity Frequency
Sitting Occasional
Walking, standing Constant
Climbing stairs Occasional
Crouching/Bending/Stooping Occasional
Pushing/Pulling Occasional
Stooping Frequent
Lifting and carrying Occasional - up to 20 pounds.
Reaching Constant
Grasping Constant
Talking Constant
Hearing Constant
Near Vision Constant
Far Vision Constant
Smell Rare
Travel Rare
SAFETY REQUIREMENTS
Personal Protective Equipment (PPE) may be required when performing work duties that may have the potential of risk to your health or safety. The hotel will provide the required PPE. Associates will be trained in the proper use and care of any assigned PPE. It is your responsibility to report defective, damaged or lost PPE, or equipment that does not fit properly, to your Manager.
ORGANIZATIONAL RELATIONSHIPS
Positions reporting directly to this position (titles):
None
SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation.
Considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
Ability to read, listen and communicate effectively in English, both verbally and in writing.
Ability to access and accurately input information using a moderately complex computer system.
QUALIFICATION STANDARDS
EDUCATION
High School graduate or equivalent required. 4 year college degree preferred with emphasis in Hospitality.
EXPERIENCE
1 - 2 years of prior guest service experience are preferred. Prior hospitality experience also preferred.
LICENSES OR CERTIFICATES
CPR certification and/or first aid training preferred.
GROOMING
All employees must maintain a neat, clean and well-groomed appearance. Specific uniform guidelines and/or required articles of clothing will be explained to you as a part of the orientation process.
OTHER
Additional language ability is strongly preferred.
BENEFITS: At Trump International Hotel and Tower Chicago, we offer a range of employment benefits for this [Non-Full Time] position, subject to any applicable eligibility, enrollment and/or benefit plan requirements. An overview of the benefits offered can be found on the Hotel's Career Center webpage here: Click Here.
E-VERIFY: Trump International Hotel and Tower Chicago participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee's Form I-9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company.
Equal Opportunity Employer
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.
How much does a front desk agent earn in Gary, IN?
The average front desk agent in Gary, IN earns between $23,000 and $33,000 annually. This compares to the national average front desk agent range of $25,000 to $37,000.
Average front desk agent salary in Gary, IN
$27,000
What are the biggest employers of Front Desk Agents in Gary, IN?
The biggest employers of Front Desk Agents in Gary, IN are: