Receptionist jobs at Galpin Motors

Front desk responsibilities · Register patients for scheduled appointments and walk-in XR's · Copy insurance cards and photo ID every time · Give patients proper paperwork · Collect any out-of-office costs and self pays · Notify posting if any change is needed or refunded · Check that all paperwork is completed with benefit worksheet and ABNs for all Medicare patients. · Complete check in (insurance, RTE, update demographics and scan registration packet) into patient's chart · Answer incoming calls · Schedule patients for upcoming appointments. Notes and initials should be documented. · Work on assigned modality off the workque · Make reminder calls for appointments, reminding patients of appt time/estimated OOP/address and phone numbers of facility and prep and labs (if needed)/ins cards/photo ID and which entrance is needed if before 8am and after 5pm. Document all calls. · End of day making sure packets are complete and updated as add-ons occur. ABN's and benefit worksheet should be included if needed. · Batch reports ran at the end of the shift and reconciled with receipts Back-office responsibilities · Answer any incoming calls · Process and handle any incoming faxes · Transcribe outside orders and call patients to schedule · Work on assigned modality off the workque · Schedule patients for future appointments, confirming patient demographics, insurance information, running RTE, give prep and get labs if needed. Inform patients to bring insurance cards and photo ID. Document details and initial · Check voicemails and return calls · Relieve the front desk for lunch and breaks · Assist with medical records requests · Make registration packets when needed · Complete ABNs for next day Medicare patients Compensation Package At BASS Medical Group, we understand that a comprehensive, high quality, and affordable health benefits program is now more essential than ever. The overall well-being of our employees is at the forefront of our focus. With this in mind, we offer our eligible employees a generous benefits program. Health & Welfare Benefits: Medical through Anthem Blue Cross PPO, Low-Cost Dental and Vision, Medical FSA & HSA. Retirement Savings & Income Security: Basic Life & AD&D Insurance, Long Term Disability, 401K plan with an employer contribution, Access to Financial Advisors, Identity Theft Program. Work/Life Balance Benefits: Paid Time Off and Company Paid holidays, Life Assistance Program, Commuter & Parking Benefits, Secure Travel Services, Healthy Rewards Program, Will Preparation Program, Additional perks to include discounts for Cellular phone and Gym memberships. Voluntary Benefits: Optional Life & AD&D Insurance, Aflac Supplemental Insurance, Pet Insurance Compensation will be based on experience Pay Scale/Ranges: $21.00-$33.00/hour (and the hourly equivalent for salaried employees).* *Employees actual pay rate will depend on a host of factors including, without limitation, job location, specialty, skillset, education, and experience. The patey scale/ranges shown are representative of the pay rates for the job title reflected above, but an employees actual pay rate will be determined on a case-by-case basis.

Job Description Receptionist Department: Administration FLSA Status: Non-Exempt Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Essential Duties & Responsibilities: Answers incoming calls and directs the caller to the appropriate person, if asked for by name, or department. Communicates with callers in a professional, courteous and efficient manner, minimizing the time a caller is put on hold. Informs caller if there is no answer, requesting if they would like voice mail. Takes messages, if requested by the caller, including full name, time of call, reason for call and return number. Communicate messages to the appropriate party in a timely manner. For general inquiries, provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information. Updates and distributes company telephone roster. Greets and directs visitors to the company. Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information. Receives, sorts and forwards incoming mail. Maintains and routes publications. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) May also assist with other related clerical duties such as photocopying, faxing, filing and collating. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience: High school diploma or general education degree (GED); or six months to one year related experience and/or training; or equivalent combination of education and experience. Language Skills: Ability to read and interpret documents such as procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to patients, employees and the general public. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, percentages. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Other Skills & Abilities: Skill and ability to operate a computer. Skill and ability to organize and prioritize work. Skill and ability to meet deadlines and operate office equipment. Skill and ability to use company software. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer. The employee frequently is required to talk, hear and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level in the work environment is usually quiet. THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB. ______________________________ ________________ Signature (Employee) Date ______________________________ ________________ Signature (Supervisor) Date

Receptionist Department: Administration FLSA Status: Non-Exempt Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Essential Duties & Responsibilities: Answers incoming calls and directs the caller to the appropriate person, if asked for by name, or department. Communicates with callers in a professional, courteous and efficient manner, minimizing the time a caller is put on hold. Informs caller if there is no answer, requesting if they would like voice mail. Takes messages, if requested by the caller, including full name, time of call, reason for call and return number. Communicate messages to the appropriate party in a timely manner. For general inquiries, provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information. Updates and distributes company telephone roster. Greets and directs visitors to the company. Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information. Receives, sorts and forwards incoming mail. Maintains and routes publications. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) May also assist with other related clerical duties such as photocopying, faxing, filing and collating. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education & Experience: High school diploma or general education degree (GED); or six months to one year related experience and/or training; or equivalent combination of education and experience. Language Skills: Ability to read and interpret documents such as procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to patients, employees and the general public. Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, percentages. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Other Skills & Abilities: Skill and ability to operate a computer. Skill and ability to organize and prioritize work. Skill and ability to meet deadlines and operate office equipment. Skill and ability to use company software. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer. The employee frequently is required to talk, hear and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level in the work environment is usually quiet. THE ABOVE DECLARATIONS ARE NOT INTENDED TO BE AN “ALL-INCLUSIVE” LIST OF THE DUTIES AND RESPONSIBILITIES OF THE JOB DESCRIBED OR OF THE SKILLS AND ABILITIES REQUIRED TO PERFORM THE JOB. RATHER, THEY ARE INTENDED ONLY TO DESCRIBE THE GENERAL REQUIREMENTS OF THE JOB. ______________________________ ________________ Signature (Employee) Date ______________________________ ________________ Signature (Supervisor) Date

. (Approx. 6-9 months) Sit ‘n Sleep is searching for a Receptionist . This role will add to the current Human Resources team and ensure a flawless employee and guest experience from the very beginning. This role provides general front desk coverage including managing front lobby entry, greeting guests/visitors and vendors, answering and re-directing incoming calls, supporting the Human Resources department in administrative duties and employee engagement activities and events, and additional tasks as needed. Essential Functions Management of the Front Office Lobby door. Answering, screening, forwarding all incoming calls and voicemail emails with a sense of urgency. Answering email queries and redirecting to correct departments as necessary. Assisting guests, vendors or visitors for Main St. building directions. Direct visitors to the appropriate person or office. Ensure the Front Lobby area and reception is tidy and presentable, with all necessary stationery and materials. Monitor the daily log of visitors and maintain office security by following safety procedures and controlling access via the reception desk (monitoring Swiftlane, Team Go, issue visitor badges, radio communications, etc.) Manage Outlook and Team Go calendars and schedule meetings for the Corporate Office accordingly. Manage and update bulletin and injury boards. (For newsletters, monthly flyers, new hires, etc.) Managing Human Resources department projects (Basecamp, etc.) Receive, sort and distribute daily mail/deliveries. Provides support related to personnel and staff recruiting activities such as scheduling appointments, scanning resume and paperwork, etc. Provides administrative support to the Human Resources department including employee engagement activities. Provides support to other departments as needed. Perform other clerical receptionist duties such as filing, printing, scanning, and faxing. Prepare and schedule special package and courier bag pick-up and deliveries. (FedEx and NDS for Daily Mail and Courier Bags) Performs other duties, administrative support, and special projects as assigned. Competencies Proven work experience as a Receptionist, Front Office Representative or similar role Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint preferred), Adobe Acrobat Pro, etc. Hands-on experience with office equipment (e.g. PC, desk phones, fax machines and printers) Professional attitude and appearance Ability to maintain confidentiality with tasks and employee relations. Solid written and verbal communication skills Excellent time management skills and ability to multitask Ability to be resourceful and proactive when issues arise Team player who works together with multiple teams to create effective solutions. Attention to detail and problem-solving Strong organizational and planning skills Customer Service attitude Basic understanding of clerical procedures and systems such as filing Project Management Systems Ability to work independently. Supervisory Responsibilities No direct supervisory responsibilities Work Environment Typical office environment with standard equipment and tasks. Position requires work at a computer/video display terminal and desk for extensive periods of time. Occasional lifting up to 20lbs. Must be willing to work overtime if needed, open availability. (Monday through Fridays) Physical Demands The ability to work in a constant state of alertness and in a safe manner is required for this position. Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods at a stationary/mobile workstation. Ability to lift up to 20 pounds. Ability to maneuver packages up to 20 pounds with appropriate equipment and/or assistance from another person. Sit ‘n Sleep will reasonably accommodate qualified individuals with a disability so that they can perform the essential functions of a job unless doing so causes a direct threat to these individuals or others in the workplace and the threat cannot be eliminated by reasonable accommodation or if the accommodation creates an undue hardship to Sit ‘n Sleep. Applicants who require reasonable accommodations should submit a written request and may contact the Human Resources Department via email at **************** or via telephone at ************. Travel Required On occasion within 5 -10 miles Required Education and Experience Education High school diploma or equivalent Equivalent work experience in the field Experience 1-3 years of customer service and/or administrative experience Work Authorization Requirements Sit ‘n Sleep participates in the Department of Homeland Security U.S. Citizenship and Immigration Services' E-Verify program. Affirmative Action (AA)/Equal Employment Opportunity (EEO) Statement Sit ‘n Sleep is an AA/ EEO employer and prohibits discrimination and harassment against any applicant or employee on the basis of race, color, religion, national origin, citizenship, genetic information, age (except for bona fide occupational qualifications), sex, pregnancy (including childbirth or a related medical condition), disability, sexual orientation, gender identity, gender expression, marital status, military leave or service, status as a disabled veteran or other covered veteran status, participation in EEO protected activity, any other status protected by federal, state, or local law, or association with a person on the basis of one or more of the foregoing. Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Receptionist - Automotive Dealership (Part-Time, Mon-Fri 2-8 PM) We are seeking a friendly, professional Receptionist to join our team at our busy automotive dealership. The ideal candidate will be the first point of contact for customers and must provide excellent customer service both in person and over the phone. Key Skills and Responsibilities: Greet customers and visitors in a welcoming and professional manner Answer and direct incoming calls efficiently Schedule appointments and manage customer inquiries Sort, distribute, and organize incoming and outgoing mail and deliveries Maintain a clean and organized front desk and reception area Provide administrative support to the sales and service departments Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Basic computer proficiency and familiarity with office equipment Schedule: Monday-Friday, 2:00 PM to 8:00 PM Join a team that values professionalism, customer service, and teamwork. Murgado Automotive Group is an equal opportunity employer. Murgado Automotive Group does not discriminate in employment on account of race/ethnicity, color, religion, national origin, gender, sexual orientation/transgender status, age disability, martial/parental status, citizenship status, military status, political affiliation and/or beliefs, pregnancy, order of protection status or other non-merit status. We are an employer who participates in the E-verify program with the Department of Homeland and Security.

Job DescriptionJoin Our Luxury Automotive Team!Mercedes Benz of Laguna Niguel, part of the prestigious Murgado Automotive Group, is looking for a professional, friendly, and organized Receptionist to be the face of our dealership. If you thrive in a fast-paced, customer-centric environment, this is a fantastic opportunity to join a luxury brand and make a lasting impression on our customers. Key Responsibilities:Greet and assist customers in a welcoming and professional manner, ensuring an exceptional first impression.Answer and direct incoming calls promptly and efficiently to the appropriate departments or personnel.Maintain the dealership's front desk area, keeping it organized and professional at all times.Handle customer inquiries, provide basic information about services, and direct customers to the correct areas.Schedule appointments for sales and service departments.Assist with administrative tasks such as filing, data entry, and other tasks assigned by management.Coordinate mail, deliveries, and other general office tasks.Support the sales and service teams with customer needs, as necessary. Qualifications:Previous experience as a receptionist or in a customer-facing role preferred.Strong interpersonal skills with a friendly and professional demeanor.Excellent communication skills, both in-person and over the phone.Ability to multitask and handle a fast-paced environment with ease.Attention to detail and organizational skills.Proficient in basic computer skills (Microsoft Office, email, etc.).Positive attitude and team-oriented mindset.Bilingual (English/Spanish) is a plus, but not required. What We Offer:Competitive Pay: Salary and performance-based incentives.Comprehensive Benefits: Medical, dental, vision, and 401(k) with company match.Career Growth: Opportunity to advance within the dealership or the Murgado Automotive Group.Employee Discounts: On vehicles, parts, and services.Training and Development: Ongoing support to help you succeed and grow within the company.Positive Work Environment: Be part of a friendly, customer-focused team representing world-class luxury brands. Why Work at Mercedes Benz of Laguna Niguel?At MBLN, we are committed to delivering a luxurious experience not only for our customers but also for our employees. You'll be working in a state-of-the-art facility surrounded by some of the world's most iconic automotive brands. Join a company that values teamwork, excellence, and personal growth. Murgado Automotive Group is an equal opportunity employer. Murgado Automotive Group does not discriminate in employment on account of race/ethnicity, color, religion, national origin, gender, sexual orientation/transgender status, age disability, martial/parental status, citizenship status, military status, political affiliation and/or beliefs, pregnancy, order of protection status or other non-merit status. We are an employer who participates in the E-verify program with the Department of Homeland and Security. Murgado Automotive Group is an equal opportunity employer. Murgado Automotive Group does not discriminate in employment on account of race/ethnicity, color, religion, national origin, gender, sexual orientation/transgender status, age disability, martial/parental status, citizenship status, military status, political affiliation and/or beliefs, pregnancy, order of protection status or other non-merit status. We are an employer who participates in the E-verify program with the Department of Homeland and Security. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Murgado Automotive Group is an equal opportunity employer. Murgado Automotive Group does not discriminate in employment on account of race/ethnicity, color, religion, national origin, gender, sexual orientation/transgender status, age disability, martial/parental status, citizenship status, military status, political affiliation and/or beliefs, pregnancy, order of protection status or other non-merit status. We are an employer who participates in the E-verify program with the Department of Homeland and Security.

Job DescriptionReceptionist - Automotive Dealership (Part-Time, Mon-Fri 2-8 PM) We are seeking a friendly, professional Receptionist to join our team at our busy automotive dealership. The ideal candidate will be the first point of contact for customers and must provide excellent customer service both in person and over the phone. Key Skills and Responsibilities: Greet customers and visitors in a welcoming and professional manner Answer and direct incoming calls efficiently Schedule appointments and manage customer inquiries Sort, distribute, and organize incoming and outgoing mail and deliveries Maintain a clean and organized front desk and reception area Provide administrative support to the sales and service departments Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Basic computer proficiency and familiarity with office equipment Schedule: Monday-Friday, 2:00 PM to 8:00 PM Join a team that values professionalism, customer service, and teamwork. Murgado Automotive Group is an equal opportunity employer. Murgado Automotive Group does not discriminate in employment on account of race/ethnicity, color, religion, national origin, gender, sexual orientation/transgender status, age disability, martial/parental status, citizenship status, military status, political affiliation and/or beliefs, pregnancy, order of protection status or other non-merit status. We are an employer who participates in the E-verify program with the Department of Homeland and Security. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

North County Cadillac GMC is looking for a Receptionist to manage our front desk and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a professional and pleasant demeanor, as this is also a customer service role. Shift Description: Monday - Wednesday from 2pm to 8pm.Thursday and Friday off. Saturday from 9am to 5pm. Sunday from 10am to 6pm. What are the day-to-day responsibilities? Answer phones and direct customers to the correct personnel Ensuring that all calls presented are answered promptly and professionally Following the guidelines on all inbound and outbound calls Scanning documents Ability to work well under pressure Acquiring a complete knowledge of product information related to the makes and models of the Dealership Developing proficiency with all features of the dealership software Ensuring that all information entered in the software is consistent and accurate, 100% logging of all contact made with customer Maintaining a current knowledge of all service advertising and promotions and inventory Maintaining a current knowledge of schedules of service staff and management Developing a thorough understanding of the Dealership policies and procedures and demonstrating adherence to them Maintaining the essential communication link between the client and Dealership What are the requirements for this job? Excellent communication skills in person, on the phone, and in writing. Ability to interact with customers with professionalism, efficiency, and courtesy. Knowledge of appropriate telephone etiquette. Ability to listen and answer customer questions on the phone and in person. Ability to properly document customer concerns. Ability to work with and quickly resolve customer complaints. Strong attention to detail and ability to handle multiple tasks simultaneously. Computer knowledge required. Compensation: $18.00 per hour - $20.00 per hour Benefits: 401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Job Description North County Cadillac GMC is looking for a Receptionist to manage our front desk and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist's duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a professional and pleasant demeanor, as this is also a customer service role. Shift Description: Monday - Wednesday from 2pm to 8pm.Thursday and Friday off. Saturday from 9am to 5pm. Sunday from 10am to 6pm. What are the day-to-day responsibilities? Answer phones and direct customers to the correct personnel Ensuring that all calls presented are answered promptly and professionally Following the guidelines on all inbound and outbound calls Scanning documents Ability to work well under pressure Acquiring a complete knowledge of product information related to the makes and models of the Dealership Developing proficiency with all features of the dealership software Ensuring that all information entered in the software is consistent and accurate, 100% logging of all contact made with customer Maintaining a current knowledge of all service advertising and promotions and inventory Maintaining a current knowledge of schedules of service staff and management Developing a thorough understanding of the Dealership policies and procedures and demonstrating adherence to them Maintaining the essential communication link between the client and Dealership What are the requirements for this job? Excellent communication skills in person, on the phone, and in writing. Ability to interact with customers with professionalism, efficiency, and courtesy. Knowledge of appropriate telephone etiquette. Ability to listen and answer customer questions on the phone and in person. Ability to properly document customer concerns. Ability to work with and quickly resolve customer complaints. Strong attention to detail and ability to handle multiple tasks simultaneously. Computer knowledge required. Compensation: $18.00 per hour - $20.00 per hour Benefits: 401(k) Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Referral program Vision insurance We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Powered by JazzHR RFzbZNkm4g

Who we are: Animal Friends of the Valleys (AFV) is the leading animal shelter for the cities of Temecula, Murrieta, Lake Elsinore, Menifee, Canyon Lake and Wildomar, and small parts of Riverside County. We provide top-quality animal welfare and animal control services for our client cities. If you are looking for a way to make a difference and not just a job, AFV is exactly what you're looking for! Who we're looking for: VETERINARY RECEPTIONIST What you will be doing: Check in patients with a courteous and friendly manner Provide information to clients and answer their questions Accurately process payments Answer incoming calls with cheerful and professional customer service Call owners for early pickup of surgery clients Maintains neat and organized files related to animal information and outcomes Update Shelter database with clear, accurate notes on patients Administer pet vaccinations and microchips What you'll need: Courteous and professional customer service experience and skills Vaccine administration experience and/or willingness to learn and administer pet vaccinations and microchips Ability to work independently and prioritize and complete admin and data entry during slower call volume periods Dog and cat handling experience Ability to multi-task, prioritize, and take rapid, accurate notes and enter into database, particularly during periods of high call volume Clerical, receptionist and administrative experience, particularly with high volume call environments Cash handling experience Proficiency and knowledge in basic Microsoft programs and database entry Ability to deescalate difficult conversations and resolve complaints Bilingual (Spanish) preferred, but not required What can we offer you? $17.00 per hour Be part of an amazing team that loves and cares for the animals that need them! Work in a newly constructed Spay and Neuter Clinic Opportunities for additional training Uniform Allowance Medical, Dental, Vision, and Life insurance benefits available. Colonial Voluntary Insurance 403B Retirement Savings (Think 401K for non-profits.) Extensive Employee Discount Program to help you save money on a wide variety of products and services. Employee Assistance Program to help you through life's challenges, including counseling and coaching services; assistance with legal, financial and career questions; and so much more!

Full-time Description ABOUT US: From the hacienda-style architecture to the lush gardens and scattered artwork, Estancia La Jolla is a true Southern California escape. This former ranch dates back to the late 1800s, a history the property celebrates and honors. In Estancia's 210 casually elegant rooms and suites, this AAA Four Diamond boutique hotel feels like home. THE JOB: As a Front Desk Agent, you will have the opportunity to meet and interact with people from all over the world! Our Front Desk Agents proudly showcase our hotel, amenities and surroundings. The Front Desk Agent is a highly visible role in which you directly impact the guests stay and have the ability to create memorable experiences for our guests. YOU: To be successful in this position, we're looking for an amazing people connector, who thrives on creating experiences and problem solving. This role as Front Desk Agent requires skills such as patience, empathy, and a desire to make memorable experiences and provide excellent service for our guests. OUR CULTURE: Be part of our award-winning team named TOP Workplace in San Diego 2022-2024 and TOP Workplace USA 2023-2025 by our Team Members. Estancia La Jolla is a part of Noble House Hotels and Resorts offering a collection of luxury hotels and resorts in the Americas. To provide our guests with exceptional service and the most memorable experiences, we look for team members who share our core values. People who best fit Estancia La Jolla are sharp, hardworking team players. We look for candidates with experience in having fun! THE OFFER: In return, we offer competitive pay, health insurance benefits, Team Member and Family & Friends hotel and restaurant discounts within the Nobel House Hotel & Resorts family, Matching 401k (After 1 year), On-Demand Pay (Earned wage access before payday!) PTO, Complementary Parking, and Meals. Requirements THE IDEAL CANDIDATE WILL HAVE: Experience within a Hotel/Resort environment. Previous customer-related experience as an asset Excellent communication skills and a professional presentation Strong interpersonal and problem-solving abilities Highly responsible & reliable, must be able to work evenings, weekends, holidays, and overnight shifts At Estancia La Jolla Hotel & Spa, we take pride in supporting our initiatives towards Diversity, Equity Inclusion, and Accessibility. We have established a hotel committee to bring together a variety of thoughts, perspectives, and expressions - and we would love for you to share yours with the team! If you enjoy being a part of a team providing an excellent experience for our guests and meeting new people, we invite you to apply! Estancia La Jolla Hotel & Spa is an equal opportunity employer M/F/V/D EEO Statement Noble House Hotels & Resorts are proud to encourage and support an environment where everyone can be a successful team member (come as they are) as their true authentic self. We are an equal opportunity workplace and employer that does not discriminate based on race, color, disability, gender/sex, sexual orientation, religion, national origin, age, veteran status, or any other protected status. We are committed to building a team (rooted in family) and a workplace where we are all able to be successful based solely on our individual qualifications, experience, abilities, and job performance. Salary Description $24.00 per hour

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Job Description Type: Full Time Overtime Exempt: No (SCA) Reports To: ARMADA HQ Security Clearance Required: Public Trust Level *********************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Manage multiple executive calendars (District and Area Commanders), schedule meetings, and prepare meeting materials and minutes. Provide reception and front-office support-greeting visitors, answering phones and emails, and routing inquiries to appropriate personnel. Compose correspondence, draft and edit official letters, memoranda, and reports using Microsoft Word, Excel, and Outlook. Maintain personnel files, time and attendance records, and prepare daily attendance reports using GovTA. Create, organize, and maintain electronic and hard-copy filing systems, including records related to budgets, personnel actions, and operational reports. Support the Protective Security Officer (PSO) program by entering inspection data, prohibited-item reports, and case-control numbers into government system. Collect and compile Government-Owned Vehicle mileage and maintenance reports; maintain monthly fleet logs. Assist with post inspections, training file updates, and tracking audits, covert testing, and supply inventories. Coordinate mail processing, courier shipments, and procurement of office supplies. Maintain shared drives and data folders for committee memos and other operational documents. Support management in preparing reports, maintain databases, and assist in the preparation of security-related contract documentation. Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Prior knowledge of federal office procedures highly preferred. Advanced knowledge and proficiency in Microsoft Word & Access. Intermediate knowledge and proficiency in Microsoft Excel and PowerPoint. Excellent communication skills (both written and verbal) with the ability to prepare and make group/executive presentations. Ability to create travel plans, schedule meetings, manage executive calendars, and other general clerical duties. Minimum/General Experience: 2+ years of secretarial/administrative support experience Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Our Palo Alto practice are seeking part-time Front & Back Office Medical Assistant. This position is ideal for an individual who enjoys working in a fast-paced environment, where multi-tasking skills are key. You will have a high degree of responsibility and independence. This position will consist of front and back-office duties including: · Scheduling appointments · Responding to patient calls · Insurance knowledge · Appointment Reminders · Data entry into Electronic Health Record (Athena) · Scanning and faxing Mandatory qualifications: Excellent customer service/interpersonal skills · Medical terminology · Excellent verbal and written communication skills · Comfort with interacting with the elderly and disabled · Strong computer skills · English Strongly Preferred Qualifications: · Electronic Health Record (Athena) Requirements: · 1+ years Front and Back Office experience · MA Certificate desired Compensation Package At BASS Medical Group, we understand that a comprehensive, high quality, and affordable health benefits program is now more essential than ever. The overall well-being of our employees is at the forefront of our focus. With this in mind, we offer our eligible employees a generous benefits program. Health & Welfare Benefits: Medical through Anthem Blue Cross PPO, Low-Cost Dental and Vision, Medical FSA & HSA. Retirement Savings & Income Security: Basic Life & AD&D Insurance, Long Term Disability, 401K plan with an employer contribution, Access to Financial Advisors, Identity Theft Program. Work/Life Balance Benefits: Paid Time Off and Company Paid holidays, Life Assistance Program, Commuter & Parking Benefits, Secure Travel Services, Healthy Rewards Program, Will Preparation Program, Additional perks to include discounts for Cellular phone and Gym memberships. Voluntary Benefits: Optional Life & AD&D Insurance, Aflac Supplemental Insurance, Pet Insurance Compensation will be based on experience. Pay Scale/Ranges: $21.00-$22.00/hour (and the hourly equivalent for salaried employees). * *Employees' actual pay rate will depend on a host of factors including, without limitation, job location, specialty, skillset, education, and experience. The pay scale/ranges shown are representative of the pay rates for the job title reflected above, but an employee's actual pay rate will be determined on a case-by-case basis.

Job DescriptionNewport Cove/ Laguna Dermatology stands as a distinguished private practice, dedicated to delivering top-tier specialty cosmetic, medical, and surgical care to patients spanning all age groups. Currently, we are actively seeking a dynamic Patient Care Coordinator who can elevate our commitment to delivering unparalleled customer service to our valued patients. Amidst our bustling workflow, we are in search of an individual adept at maintaining the seamless operation of our practice. At this time we are seeking a full-time role, catering to diverse schedules. If your fervor lies in offering exceptional patient care and collaborating with individuals, we encourage you to seize this opportunity and submit your application today! Benefits: Full-time: Monday - Friday: 9:00am - 5:00pm Health insurance benefits (medical) Paid holidays or Part-time Unpaid holidays No health insurance Work setting: Clinic In-person Responsibilities Requirements Adhere to punctuality for your assigned shift. Adhere to our uniform policy by dressing in professional attire, as outlined in our guidelines, which includes business attire and/or scrubs. Maintain a professional appearance for hair, makeup, and nails. Thoroughly follow the Standard Operating Procedures for opening and closing the facility each day. Effectively handle appointment scheduling, modifications, and cancellations with precision. Take charge of the schedule and accurately generate invoices. Prior to checkout, assist clients in checking their reward program points or enrolling new clients in the program. Assume responsibility for enrolling new patients in the membership program, offering comprehensive information about all company initiatives to all clients. Exude a friendly, vibrant, and relatable demeanor. Extend a warm welcome to all individuals entering and exiting our premises. Rise from your seat, address them by their name, introduce yourself with your name and title, and extend offers of coffee and water Dress professionally in accordance with our uniform policy; business attire and/or scrubs. Hair, makeup and nails are all professional. Provide detailed descriptions of treatments, packages, services, facility features and hours of operation Answer the phone promptly (3 rings) and use the patient's name throughout the phone conversation. Upbeat, very personable and treats clients like a friend. Actively promote the treatments, services, and retail, as well as programs, promotions and/or discounts available. Achieve social media goals of 5 reviews per month on Yelp or Google. Some of your duties will include: Making sure patients feel welcome as soon as they walk in the door Pleasantly answering questions and making appointments for existing and potential clients Reviewing and organizing patient medical charts for accuracy and authenticity Using your friendliest phone voice to answer incoming calls, setting up appointments, take messages, complete outreach to patients (some re-engagement required) Assisting in opening and closing the office Understanding and respecting patient privacy laws Required Skills If these sound like you, please apply! You effortlessly build rapport and connect with a diverse range of individuals. Your boundless energy is infectious, and people feel invigorated in your presence. You possess a deep admiration for the talents of others and thrive in collaborative problem-solving. Your commitment to your word is unwavering - you follow through without excuses. Your reputation for honesty and uprightness is renowned. The concept of "not my problem" or "not my responsibility" is foreign to you. Your readiness to assist knows no bounds - you readily lend a hand. You approach your work with a sense of pride and proprietorship, consistently delivering excellence. Gratitude flows openly from you towards those around you. You perceive yourself as an indispensable contributor to the success of your team. Embracing new knowledge is second nature, and you quickly master fresh skills. Witnessing the happiness and growth of others brings you joy, and you wholeheartedly support their journey towards success. Ability to commute/relocate: Laguna Hills, CA 92653 Newport Beach, CA 92660

Crowley Car Company LLC is looking for an Office Assistant to file documents, paperwork, and perform a variety of clerical tasks. The Office Assistant must be detail-oriented, well organized, able to multi-task, and work in a fast-paced environment while maintaining great accuracy and confidentiality. This is an entry level position. Candidates with limited to no office experience are encouraged to apply. Duties/Responsibilities: Accurately file invoices, checks, employee information, schedules, and other documents and paperwork daily according to filing system. Alphabetizes files and documents daily. Responsible for preparing outgoing checks to clients, vendors, and other counsels. Retrieves materials for qualified personnel upon request. Periodically boxes old files. Assists with mailings. Makes copies and send faxes as needed. Periodically assists department with special projects. Required Skills/Abilities: Must know and understand the English alphabet and numeric sequencing for alphanumeric filing systems. Ability to read and comprehend written and oral instructions and information. Strong attention to detail and ability to handle multiple tasks simultaneously. Proficiency in Microsoft Word, Excel and other personal computer applications preferred. Excellent organizational skills Qualification Requirements: High school diploma or General Education Diploma (GED), or 3 months related experience and/or training; or equivalent combination of education and experience. Job Type: Full-time Pay: $17.00 - $19.00 per hour We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Job Description Crowley Car Company LLC is looking for an Office Assistant to file documents, paperwork, and perform a variety of clerical tasks. The Office Assistant must be detail-oriented, well organized, able to multi-task, and work in a fast-paced environment while maintaining great accuracy and confidentiality. This is an entry level position. Candidates with limited to no office experience are encouraged to apply. Duties/Responsibilities: Accurately file invoices, checks, employee information, schedules, and other documents and paperwork daily according to filing system. Alphabetizes files and documents daily. Responsible for preparing outgoing checks to clients, vendors, and other counsels. Retrieves materials for qualified personnel upon request. Periodically boxes old files. Assists with mailings. Makes copies and send faxes as needed. Periodically assists department with special projects. Required Skills/Abilities: Must know and understand the English alphabet and numeric sequencing for alphanumeric filing systems. Ability to read and comprehend written and oral instructions and information. Strong attention to detail and ability to handle multiple tasks simultaneously. Proficiency in Microsoft Word, Excel and other personal computer applications preferred. Excellent organizational skills Qualification Requirements: High school diploma or General Education Diploma (GED), or 3 months related experience and/or training; or equivalent combination of education and experience. Job Type: Full-time Pay: $17.00 - $19.00 per hour We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Powered by JazzHR 2b9RgjPES6

CarGuys Inc. -America's #1 Automotive Recruiter If you are looking for a new career in the car Biz CarGuys Inc. is the go-to company to assist you. We work with dealerships that are looking to hire, all across the country. Anytime you are looking to find a new career…contact us, CarGuys Inc. to assist. We help dealers to hire, from porters all the way up to CEO's Currently we have a dealership in your area looking to hire Office Staff: Automotive Title Clerk, Accounts Payable/Receivable, Billers, Receptionists, BDC, Representatives, Accounting Clerk, This dealership may offer: An above average salary based on industry standards A full benefits package Paid Vacation and Paid Time Off Employee Discounts Growth and advancement opportunities Long term Job Security Responsibilities may include: Customer payment and credit transactions Accounts Payable/Receivable Basic accounting skills Perform basic administrative and other duties as assigned. A team player who is focused on providing exemplary customer service Excellent communication skills; both written and verbal Ability to multi-task in a fast paced work environment Skill: Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Dealer Track, CDK, Reynolds & Reynolds, Financial Statement, Car Dealership Office Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Accounting, accounts payable, accounts receivable, POS system, Journal entries, accounting software, quickbooks, invoices, Vendor statements, Bank account reconciliation, controller, automotive biller, auto dealership biller, automotive billing clerk, office manager, automotive accounts payable clerk, automotive billing clerk. Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office manager, Car Dealer office manager, Manager, Automotive Dealership Office Manager, New Vehicle office Manager, used vehicle office manager, Automotive dealership, automotive title clerk, Automotive biller, Auto dealership biller, auto dealership title clerk, auto title biller, auto title clerk, auto biller, dealership biller, car dealer biller, car dealer title clerk, office title clerk, office biller, office billing specialist office titling clerk, Title processor, title processing, Dealership receptionist, automotive receptionist, car dealership receptionist, auto dealer receptionist, car dealer receptionist, auto receptionist, auto body shop receptionist, auto repair receptionist Office assistant, office admin, admin assistant, administrative assistant, office manager, organization, communication skills, computer skills, customer service, attention to detail, scheduling, multi-tasking, record-keeping, data entry, administrative support, typing, filing, teamwork, problem solving, microsoft, word, excel, bookkeeping, office procedures. *You are applying through Car Guy's Inc, America's and Canada's #1 Automotive Recruiter. Companies all over America and Canada hire us to find them qualified candidates. If deemed a qualified candidate your resume will be forwarded to a local dealer.