How to hire a group coordinator

How to hire a group coordinator, step by step

Here's a step-by-step group coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a group coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new group coordinator
• Step 8: Go through the hiring process checklist

What does a group coordinator do?

Post a group coordinator job for free, promote it for a fee

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1. Identify your hiring needs

   Before you post your group coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a group coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A group coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, group coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents group coordinator salaries for various positions.

   Type of Group Coordinator	Description	Hourly rate
   Group Coordinator	Recreation workers design and lead recreational and leisure activities for groups in volunteer agencies or recreation facilities, such as playgrounds, parks, camps, aquatic centers, and senior centers. They may lead activities such as arts and crafts, dance, sports, adventure programs, music, and camping.	$14-26
   Activities/Volunteer	An activity volunteer is responsible for supporting community activities for the benefit of the citizens and social development in general. Activity volunteers assist in fundraising activities, coordinating with other organizations for sponsorship, recruiting target audience, planning the program outline, and releasing promotional materials, press releases, and media marketing... Show more	$12-19
   Activities Leader	An activity leader's main duty is to offer sports programs and exercises that are riveting in a positive manner. The activities typically assigned to leaders are the ones they understand for the smooth promotion and planning of events... Show more	$9-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Reservations
   • Front Desk
   • Booking
   • Group Reservations
   • VIP
   • CPR
   • Group Bookings
   • Computer System
   • Room Reservations
   • Revenue Management
   • PowerPoint
   • Room Types
   • Delphi
   • Administrative Functions

   Check all skills

   Responsibilities:

   • Manage group blocks by making sure that PMS and Delphi are interfacing correctly and maintaining cut off dates.
   • Prepare and manage client correspondence relating to individual and group reservations and other group reservation functions.
   • Coordinate all large group contracts to ensure all information is accurately reflect in reservations systems.
   • Certify, CPR certify, and catheter certify.
   • Develop PowerPoint presentations for client and in-house pitches.
   • Assist guests and group coordinators with various activities such as ground transportation, tours, and dining options.

   More group coordinator duties

3. Make a budget

   Including a salary range in the group coordinator job description is a good way to get more applicants. A group coordinator salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for a group coordinator in Tennessee may be lower than in Mississippi, and an entry-level engineer typically earns less than a senior-level group coordinator. Additionally, a group coordinator with lots of experience in the field may command a higher salary as a result.

   Average group coordinator salary

   $40,832yearly

   $19.63 hourly rate

   ---

   Entry-level group coordinator salary

   $30,000 yearly salary

   Updated December 16, 2025

   Average group coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$55,258	$27
   2	Washington	$54,267	$26
   3	District of Columbia	$51,930	$25
   4	California	$50,058	$24
   5	Oregon	$48,856	$23
   6	New Jersey	$45,840	$22
   7	Colorado	$45,551	$22
   8	North Carolina	$44,730	$22
   9	Maryland	$44,213	$21
   10	Hawaii	$44,195	$21
   11	Minnesota	$42,861	$21
   12	Florida	$42,314	$20
   13	Arizona	$41,623	$20
   14	Massachusetts	$40,913	$20
   15	Nevada	$36,748	$18
   16	Texas	$35,736	$17
   17	Georgia	$35,434	$17
   18	Missouri	$34,609	$17
   19	Tennessee	$33,451	$16
   20	Ohio	$32,925	$16

   Average group coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	IBM	$68,688	$33.02
   2	Mayer Brown	$58,175	$27.97	1
   3	First Book	$56,728	$27.27	1
   4	Sachs Electric	$54,258	$26.09
   5	Pepper Construction	$54,024	$25.97
   6	Rheem Manufacturing	$51,498	$24.76	3
   7	ICF	$51,395	$24.71
   8	Queens Health Systems	$50,016	$24.05	1
   9	Pfizer	$49,219	$23.66
   10	Club	$48,706	$23.42	1
   11	North Carolina A&T State University	$46,798	$22.50	1
   12	Hilton Grand Vacations	$46,779	$22.49	7
   13	Apple	$46,119	$22.17	1
   14	Kimpton Hotels & Restaurants	$45,830	$22.03	2
   15	Anna Jaques Hospital	$45,713	$21.98
   16	Denver Public Schools	$45,408	$21.83
   17	HEI Hotels & Resorts	$45,350	$21.80	12
   18	Universal Health Services	$45,048	$21.66	19
   19	Hillcrest Family Services	$44,098	$21.20
   20	Grace Chapel	$44,054	$21.18

4. Writing a group coordinator job description

   A group coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a group coordinator job description:

   Group coordinator job description example

   Community Health Center, Inc. (CHC), with offices in Connecticut, Colorado and California, is one of the country's most creative and dynamic providers of primary medical, dental, and behavioral health services, and a leader in practice-based research, health professionals training, and use of innovative technologies to advance health and healthcare. CHC is designated as a federally qualified health center and a patient-centered medical home by HRSA, the Joint Commission, and NCQA, respectively. We deliver more than 600,000 patient visits per year from primary care hubs and community clinics across the state of CT, all connected by technology and common standards for quality. We employ several hundred medical, dental, and behavioral health providers who are engaged in practice, teaching, and research. Our Weitzman Institute is devoted to research and practice transformation and is recognized around the country as one of the premier research institutes focused on improving health care and health outcomes for special and vulnerable populations. In addition, the organization has developed three wholly owned subsidiaries from the original pilot developments within the Weitzman Institute: the National Nurse Practitioner Residency and Fellowship Training Consortium (NNPRFTC), the National Institute for Medical Assistant Advancement (NIMAA), and ConferMed.
   Job Description:
   The Virtual Group Therapy Coordinator will be primarily responsible for increasing access to quality telehealth group therapy for patients though the Optimizing Virtual Care (OVC) Initiative of CHCI. The OVC is a key and prominent new initiative, nationally funded to create and innovate with new models of virtual care that advance access and impact health outcomes with a particular focus on improving access to and quality of behavioral health services.
   The Virtual Group Therapy Coordinator is a talented clinical social worker, MFT, or counselor, or other with a passion for and commitment to working with clients who are engaged in or would benefit from engagement in Group therapy. This clinician provides technical assistance to ensure the groups success, assist with therapeutic interventions, based on the needs of each patient, and promote group referrals.
   
   ROLE AND RESPONSIBILITIES
   Effectively engage and support clients across the lifespan with a variety of mental health disorders Develop and implement psychotherapy groups across the lifespan Support and oversee staff and trainees in the developing group psychotherapy curricula Utilize the agency's electronic health record (EHR) system to ensure accurate and timely completion of all required clinical documentation and outcomes data Learn about on-going group therapy sessions by observation Interface with a multidisciplinary team of mental health and medical professionals Assist in promoting referrals to groups by medical and behavioral health staff Collaborate with Virtual Telehealth Navigator to schedule patients Assist in scheduling patients for group sessions Virtual group therapy room setup for Hybrid In-person/virtual group sessions Follow-up with patients who are not consistently engaging in group therapy sessions Help to advertise and promote groups with patients Monitor group engagement data Assists with keeping group descriptions up to date Collaborate with Virtual Telehealth Care NavigatorAssist as needed with Text or call reminders to patients attending groups Provide excellent customer service to all patients
   
   QUALIFICATIONS
   Required Skills and Education
   
   M.S.W., Masters in Counseling, MFT, or other license track mental health profession required Licensed in a mental health profession in Connecticut, or eligible to immediately become licensed preferred Minimum 1 year experience providing mental health diagnostic and treatment services Experience working with patients from culturally diverse backgrounds, and the ability to demonstrate cultural competence and sensitivity required Computer skills required; familiarity with Electronic Health System a plus Discretion and culturally sensitive attitude required Ability to work independently and collaboratively Superior organizational skills and attention to detail Verbal and written English fluency required; candidates with fluency in Spanish, Haitian Creole, or another language widely spoken in our community, a strong asset
   
   Confidentiality of Information
   Confidentiality of business information is a requirement. Confidentiality must be maintained according to CHC policies
   
   Location:
   Community Health Center of Danbury
   City:
   Danbury
   State:
   Connecticut
   
   Time Type:
   Full time

   Copy this example

   

5. Post your job

   To find the right group coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with group coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit group coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your group coordinator job on Zippia to find and recruit group coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit group coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new group coordinator

   Once you've found the group coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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