Office Administrator jobs at HNTB

Morgan Consultants, Inc provides specialized engineering, management, and consulting services to a wide variety of food and beverage companies. We are seeking an Office and Admin Management professional with strong xls skills for immediate, full-time (40 hrs/wk) hire to be a significant part of our exciting and growing technical consulting firm located in the Decatur area. Compensation is based on level of experience and skillset. W-2 benefits include Holiday and PTO, 401k, Health, and Dental. This is an exciting, multi-faceted opportunity with potential to leverage existing skills and develop more! This role immerses you into the Food Manufacturing industry. Candidates must be self-starters, motivated, and have excellent organizational and computer skills. Must have own car to occasionally run errands. The office is a non-smoking environment with dogs and cats. Office Administration Ability to perform basic office hardware and software troubleshooting for PCs, Laptops, Printers, etc Answer and handle all incoming calls from employees, clients, partner companies, etc Assist with new employee and sub-contractor onboarding - Background Check coordination, completion of employment documents, Drug Test scheduling, etc Handle Travel Arrangements such as car, air, and hotel, with some price negotiating Maintain an atmosphere of professionalism, responsiveness, and a can-do attitude Order Supplies for the general office and individual employees as required PowerPoint, Word, and Excel proficiency including labeling photos, developing spreadsheets with formulas, and creating and editing presentations from other materials Provide Financial Reporting assistance as needed using Excel spreadsheets Run miscellaneous errands such as Post Office, Bank, FedEx, Shipping, Office Supplies Scheduling of office support services such as IT Provide daily e-Filing System Management and Hard Copy filing for new documents Update various Excel spreadsheets for record-keeping and financial analyses Update weekly Man-hour tracking for projects using Excel forms Required Skills 6 years minimum experience with Office Management roles Ability to respond quickly to needs and changing priorities Associates degree or higher in related field Reporting assistance using Excel spreadsheets Highly organized, self-starter, multi-tasker, with ability to prioritize LinkedIn Recruiter experience Office or Operations Management experience Strong Level MS Excel skills Preferred Skills Experience with a consulting or engineering firm Highly detailed and accurate work Experience with data entry Great documentation skills

Job Title: Coordinator / Admin Onsite Requirements: Communications Skills Basic Computer Skills Organization/Scheduling Skills Job Description: Responsibilities: Assisting with the County's component school districts in procuring arts and enrichment programming Communicating daily with school district administrators and teachers, artists/arts organizations, and the public (PTA/PTO representatives) Tracking contracts and required documentation, assisting with paying invoices and filing Entering data into the "Arts in Education" website Monitoring and directing emails and phone calls Assisting artists and arts organizations with program listings, school bookings and contract issues Inputting artist credit card payments and tracking website revenue Required skills: Self-directed, organized and collaborative High level oral and written communication skills Strong computer skills, database entry and filing Ability to establish and maintain collaborative working relationships with program staff and administrators Experience with technology, including presentation programs (PowerPoint, Canva, etc.) **3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply. This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future. This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role. Due to the nature of the work, a United States Government Clearance is required to be eligible for the position**

Job Description: Recruiter/Office Coordinator - Maritime Division - Newport News, VA About the Company HKA is a premier staffing and Employer of Record (EOR) company focused on connecting skilled professionals with leading organizations in the maritime industry. We specialize in staffing solutions for shipbuilding and ship repair projects, ensuring our clients have access to the best talent available. Our commitment to diversity and inclusion drives our success, as we strive to create a collaborative and innovative workplace. Position Overview We are seeking a Recruiter/Office Coordinator to join our maritime division. This multifaceted role combines recruitment responsibilities with office coordination tasks, focusing on interfacing with hiring managers to recruit for skilled trades and other maritime roles. The ideal candidate will excel in a fast-paced, outcome-oriented environment, managing walk-in traffic, escorting candidates to client sites, and overseeing office inventory, including personal protective equipment (PPE). Key Responsibilities Recruitment and Candidate Management: Interface with hiring managers to understand recruitment needs for skilled trades and other maritime positions. Build and maintain relationships with potential candidates through proactive outreach and networking. Manage the full recruitment process, including screening, interviewing, and onboarding candidates. Office Coordination: Manage walk-in traffic at the office, providing a positive first impression and assisting candidates with inquiries. Escort candidates and new hires to client sites, ensuring a smooth transition and positive experience. Oversee office inventory, including PPE and other supplies, ensuring availability and compliance with safety regulations. Sourcing Strategies: Develop and implement effective sourcing strategies to attract a diverse pool of candidates for maritime roles. Generate leads for new business opportunities by identifying potential clients through candidate interactions and market research. Performance Tracking: Monitor and report on key recruitment metrics to assess effectiveness and identify areas for improvement. Stay informed about industry trends and best practices to enhance recruitment and office coordination efforts. Required Qualifications High school diploma or equivalent; Bachelor's degree in Human Resources, Business Administration, or a related field is a plus. Minimum of 2 years of experience in recruitment or office coordination, preferably in a staffing or maritime environment. Strong organizational skills and the ability to manage multiple tasks in a fast-paced setting. Excellent communication and interpersonal skills, with a focus on building relationships. Basic knowledge of safety regulations and PPE requirements in the maritime industry. Preferred Qualifications Experience in a staffing agency or EOR setting. Familiarity with applicant tracking systems (ATS) and recruitment software. Knowledge of skilled trades and technical roles within the maritime sector. Strong problem-solving skills and a proactive approach to challenges. Work Environment Fast-paced and collaborative office environment. Commitment to innovation and exceptional customer service. Compensation & Benefits Competitive salary based on experience. Performance-based incentives. Comprehensive health, dental, and vision insurance. Opportunities for professional development and career growth. Equal Opportunity Statement HKA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you are an organized and motivated individual with a passion for recruitment and office coordination in the maritime industry, we invite you to apply for the Recruiter/Office Coordinator position at HKA!

Schedule: Monday-Friday, 8:30AM-3:00PM (25 - 30 hrs/week; hours may increase) Compensation: $25/hr We're hiring a highly organized, proactive, and reliable Administrative Assistant to support a private family office in Irvine. This role is perfect for someone who thrives in a calm, relationship-driven environment and enjoys keeping schedules, communication, and office operations running smoothly. What You'll Do Manage a detailed daily calendar, including personal, medical, and wellness appointments Coordinate weekly schedules for support staff and send real-time updates as plans shift Communicate daily with internal stakeholders via text and email Assist with invoice processing and follow a clear approval workflow Provide light tech support (Mac preferred) Maintain organization, confidentiality, and a steady flow of communication throughout the day Who You Are Experienced in administrative or executive support Highly emotionally intelligent, mature, and discreet Excellent with time management, coordination, and follow-through Comfortable working on a Mac and handling light tech troubleshooting Calm, organized, proactive, and dependable Notary experience is a plus Name: All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

💼 1) $21.50/hr - Front Desk Coordinator - South Mopac ✅ Experience in medical billing & coding is required. ✅ Thrive in a fast-paced environment with ~160 patients daily. ✅ Bubbly, professional, client-facing personality. 🎁 Benefits Upon Permanent Placement: ✨ Medical/dental/vision insurance (after 60 days). ✨ Paid Time Off (PTO) & sick time. 📣 Reliable candidates with medical billing expertise and a friendly personality are encouraged to apply! All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Service Office Coordinator - Direct Hire (Onsite) Pay: $23-$26 per hour (DOE) Schedule: Monday-Friday | 8:00 AM - 4:30 PM Join a Team Where Your Work Truly Matters! Are you organized, reliable, and excited about supporting a busy service department? This direct-hire role is perfect for someone who enjoys keeping operations running smoothly, helping both internal teams and customers, and working in a fast-paced office environment. We're looking for a Service Office Coordinator who can handle order entries, purchasing support, technician paperwork, scheduling, and general office operations all while bringing a positive, can-do attitude to the team. What You'll Do Enter and proof all new work orders and budgets Maintain customer records in CRM/Jobscope Prepare and send purchase orders Support purchasing needs (service parts, supplies, logistics, subcontractors) Coordinate rentals, shipping, and contractor activity Manage Fastenal inventory and related reporting Prepare documents and paperwork for field service technicians Assist with travel arrangements, expenses, and timesheet reviews Greet visitors and assist with phone calls Collaborate with Shipping, Purchasing, and Proposals teams Take on additional duties as needed - every day is different! Education: High School Diploma required Skills & Experience: 2+ years of office experience preferred Strong Microsoft Office skills (Excel, Word, Outlook, etc.) Excellent organizational, communication, and multitasking abilities General understanding of Purchasing, Shipping & Receiving Comfortable working onsite full-time Professional, dependable, and team-oriented Physical & Work Environment Full-time onsite in an office environment Occasional collaboration on the shop floor If you're ready to join a company where your work makes a real impact and every day brings something new, we want to meet you. Email your résumé to: Daisy - ************************* or Call: ************

Our client is looking for a positive and friendly Temporary Front Office Coordinator/ Administrative Assistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism. Responsibilities: Maintain great customer service and professionally represent the company when welcoming visitors Answer and direct all incoming phone calls. Take messages, transfer calls to appropriate party and provide overall information to callers Scheduling appointments and maintaining calendars Maintain a safe and clean reception and kitchen area. Monitor office supplies and order when needed Process all incoming and outgoing mail. Scan, file and index documents as requested Assist with invoice data entry and processing Provide a wide range of administrative support Qualifications: 1 or more years' previous experience in a front desk position Proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook Excellent communication (written & verbal) and proofreading skills Positive, friendly, and energetic demeanor Demonstrated strong interpersonal communication skills Excellent organization skills with strong attention to detail Ability to adapt quickly and be flexible in a dynamic work environment

Summary: As a PMO Manager, you can contribute your skills as we harness the power of technology to help our clients improve the health and well-being of the members they serve - a community's most vulnerable. Connect your passion with purpose, teaming with people who thrive on finding innovative solutions to some of healthcare's biggest challenges. The PMO Manager integrates project management and aspects of DevOps practices to ensure the successful delivery of software development projects. This client-facing, strategic role combines organizational, technical, and leadership skills to oversee project teams, and drive continuous improvement. Roles & Responsibilities: • Team Leadership & Collaboration o Manages client relationship. o Oversee project management team (10+ members), fostering collaboration, mentorship, and a culture of continuous improvement. o Provide periodic performance feedback and mentorship to team members, ensuring alignment with organizational goals. • Project & Process Management o Coordinate status reporting for internal and external stakeholders, ensuring clarity and compliance with requirements. o Proactively identify, mitigate, and manage project risks and issues, including response strategies and status tracking. o Integrate and coordinate efforts with internal and external leadership, internal and external project managers, and system managers. o Develop, maintain, and enforce processes related to system implementation. o Enforce change management and governance policies for both the organization and clients. o Collaborate with software development, QA, and IT teams to align priorities, requirements, and improve overall delivery performance. Required Skills & Experience: • Project Management: Minimum 3 years (preferably 6+) in similar roles; PMI certification; knowledge of PMBOK and best practices. • 9+ years' experience in project management both waterfall and agile methodologies • 7+ years' experience with healthcare delivery, health insurance management, managed care management or pharmacy benefit management. • Demonstrates advanced knowledge of project management methodologies and tools, client relations, IT industry, accounting, risk management, change management, and effort tracking. • Healthcare/IT Experience: Experience supporting healthcare claims, financial processing, or pharmacy benefits manager projects for state governments, hospitals, or insurance companies. • Technical Proficiency: Skilled in using laptops, Microsoft products, and project scheduling tools (e.g., Microsoft Project). • Leadership & Communication: Excellent verbal and written communication; ability to train, guide, and mentor personnel; effective with technical and non-technical stakeholders. • Attention to Detail: Strong compliance orientation and ability to analyze data and processes. • Advanced Planning: Project management skills to keep deliverables on track during review cycles. • Bachelor's degree in a relevant field (e.g., Computer Science, Information Technology, Business Administration). • Project Management Professional (PMP) certification required. Skills: Project Management, Medicaid, PMBOK, PMP, PMO, MS Products Education: Bachelors' Degree About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Akib Email: *************************** Internal Id: 25-52840

Salary: 45,000 to 55,000 depending on experience. Schedule: Monday through Friday, 9 am to 6 pm. Environment: Business casual About the Role We are looking for a highly organized Office Coordinator to support sales operations, customer service, and communication with factories and headquarters. You will help keep orders, schedules, and documentation on track while providing responsive support to customers and the internal team. Key Responsibilities • Process invoices and support closing sales to ensure accurate and timely billing. • Enter purchase orders in QuickBooks Desktop and Excel with a high level of accuracy. • Coordinate delivery schedules and product procurement to meet customer timelines. • Prepare and ship samples, including handling all packaging and shipping details. • Maintain and strengthen customer relationships through prompt, professional communication. • Compile sales data and prepare clear, organized reports for headquarters. • Assist with annual sales budgeting and related reporting tasks. • Perform credit checks and maintain documentation to support compliance needs. What You Need • Strong communication skills, written and verbal. • Proficiency in Microsoft Office. • QuickBooks Desktop experience preferred. • Customer service mindset with strong attention to detail. • Ability to manage multiple tasks and deadlines in a fast paced environment. • Japanese language skills are a plus. Benefits • 100 percent employer paid medical, plus 50 percent for dependents. • 401k with 3 percent match after three months. • Five vacation days in the first six months, ten days after the first year. • Thirteen paid holidays each year.

Trilliant offers a universal communications platform that is at the convergence of the smart grid, smart city, and global Industrial Internet of Things (IIoT) applications. We bring together multi-technology solutions, global capabilities, and mission-critical communications to deliver future-proof solutions. We are a device-agnostic, integrated, multi-technology communication platform that provides flexibility to balance technological capabilities with economic needs. Trilliant is committed to best-in-class solutions that empower our customers and their customers to connect to the world of things We are an equal-opportunity employer offering comprehensive benefits and compensation packages with a selection of insurance programs. We have dynamic and collaborative work environments with some of the brightest employees in the world. We invest in people and provide opportunities for our employees to grow hand in hand with our business. Job Description: Trilliant is seeking an Office Administrator who will maintain a positive working environment and play a central role in keeping leadership team members organized, on track, and moving forward. Position Responsibilities: Office Management: Responsible for the front lobby area to include greeting visitors, clients, and vendors in a professional manner. Answer and direct incoming calls to appropriate personnel. Maintain all shared office spaces in a clean and organized manner. Coordinate day-to-day office operations, including handling mail and couriers, managing office supply procurement and organization, and overseeing kitchen maintenance. Provide general office support to employees as needed Coordinate logistics for in-office events such as sales training, executive meetings, and client visits. Organize and coordinate staff lunches as needed Lead the Health & Safety Committee and ensure compliance with workplace safety protocols. Executive Staff Support: Schedule and calendar management. Arrange travel and prepare itineraries. Schedule and coordinate meetings, including preparing agendas and taking meeting minutes. Prepare and track expense reports for executive team members. Draft, edit, and proofread presentations, correspondence, memos, charts, tables, graphs, and other business documents. Maintain confidentiality and handle sensitive information with discretion. Assist with special projects and other administrative tasks as assigned. Position Requirements: Must be able to be onsite for 5 days. Must be able to lift 25 lbs. Excellent communication and customer service skills Prior administrative experience supporting a team in a fast-paced, high-tech environment preferred. Proficiency in Microsoft Office applications including Word, PowerPoint, Excel and Outlook. Comfortably using the Internet as a daily research and productivity tool. Education/Certification: BA/BS degree preferred. Excellent academic credentials. Trilliant Values: PASSIONATE- We find the right solutions for customers and exceed their expectations. ACCOUNTABLE- We work smart and tackle problems with urgency to get the job done. CONFIDENT- We look to the future and partner with each other to deliver world-class solutions. ENERGIZED- We are excited and support the growth and direction of Trilliant.

Our Client in Rancocas, New Jersey is seeking an Administrative Assistant to provide direct support to the Operations Department. This is a Temp to Hire position, Monday through Friday, 8:00 am - 5:00 pm. The pay rate for this position is $20 - $25 per hour. Job Duties: Typing correspondence Create and maintain spreadsheets Verify and process expense reports Copy, file, and assemble documentation Maintain excellent attention to detail Communicate with employees and all levels of management Maintain office supply inventory including purchase and replenishment of office supplies Willing to work a reasonable amount of overtime Additional administrative duties as needed Requirements: High School Diploma or GED One year of office/clerical experience in a business office. Familiar with Microsoft Office suite including Word, Excel, and PowerPoint. Familiar with Microsoft Dynamics 365 ERP System Excellent written and verbal communication J & J pays WEEKLY and we offer Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a $$$ Referral Bonus $$$ !!! If you have previously registered with us, please call our office at 856-751-5050 so that we can update your information with you. If you are interested in signing up with J & J Staffing Resources today, please copy and paste the link below into your web browser to get started. https://hrcenter.ontempworks.com/en/JJStaff Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands or candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!

We are seeking an organized, personable, and mission-minded Office Director to help ensure the smooth and welcoming daily operation of our church office. This position supports pastors, ministry leaders, and our church family by keeping essential administrative systems running effectively and by fostering a warm, professional environment for everyone who walks through our doors. The ideal candidate will be someone who is detail-oriented, adaptable, and comfortable coordinating a variety of administrative tasks. Because this role interacts with staff, volunteers, and congregants, we're looking for someone who brings a gracious attitude, strong communication skills, and a heart aligned with the culture and ministry of the church. Key Responsibilities Oversee everyday office functions and serve as a friendly first point of contact for visitors and callers. Maintain office organization, supplies, records, and basic equipment needs. Support church scheduling by managing calendars, coordinating events, and assisting with facility use. Work within church management software to keep information, forms, and attendance records up to date. Provide administrative support to pastoral staff, ministry leaders, and various church teams. Assist with internal and external communication, including routine church updates. Carry out additional administrative tasks that contribute to the mission and smooth operation of the church. Qualifications Strong administrative and organizational abilities. Clear and professional communication skills. Comfort with office software and willingness to learn church-specific tools. Ability to maintain confidentiality and handle sensitive information with care. Warm, welcoming demeanor and strong interpersonal skills. Experience in office administration or church operations is helpful but not required.

A newly established family office is seeking an Administrative/Operations Assistant to provide high-level support across personal, family, and business operations. This role offers the opportunity to work closely with a small, dynamic team, supporting private services, home operations, entities, personal investments, and real estate holdings. We are seeking an organized, proactive, and adaptable professional eager to join a collaborative environment with competitive compensation and benefits. ***This is primarily a remote role for someone on the Peninsula that can be in office/at the home as needed. Responsibilities Support the CFO with light accounting tasks, including bill pay, invoices, wire transfers, and gathering/prepping information for taxes; work in Ramp. Assist with ad hoc operational projects for the family office, providing flexible support across initiatives. Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries. Manage calendars, meetings, and scheduling for the family principals. Provide light personal support as needed, including errands, shipping/packages, home projects, and vendor research. Serve as a proactive problem solver, helping the team prioritize tasks amidst competing demands. Requirements 4-8 years of relevant experience, ideally within family offices, finance, or investment environments. Degree strongly preferred. Comfortable working in a small team of two employees; highly adaptable and independent. Ability to be on-site as needed. Exceptional organizational skills, with strong attention to detail and ability to anticipate needs. Excellent written and verbal communication skills. Tech-savvy and comfortable learning new tools and systems as needed. Compensation: $120,000-$150,000 based on experience. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/. Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.

About the Company We are committed to delivering innovative solutions and fostering a culture of collaboration and excellence. About the Role The role involves supporting project management staff in various tasks to ensure project success and effective communication with stakeholders. Responsibilities Support project management staff in completing necessary tasks/deliverables to ensure project success Input data and records into tracking systems, project management tools, and SCE systems of record ensuring data integrity Collaborate and communicate with both internal and external stakeholders on project status Perform necessary tasks to ensure project completion such as (but not limited to): Sending easement requests Sending contracts/invoices Confirming receipt of payment/executed contracts Releasing meters to SCE operations personnel Checking project status and dependencies, and communicating status to internal and external stakeholders Inputting data into SCE systems Generating reports regarding project status/health and providing to both internal and external stakeholders Processing initial customer submittals, and routing the submittals to the appropriate stakeholders Sending/Receiving documents, designs, etc. as required to both internal and external stakeholders Attend status update calls with stakeholders, and presenting on current project status Perform ad-hoc reviews and/or generate ad-hoc reports, as required by leadership in support of corporate goals/initiatives Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

The Bradley Group is currently seeking an Administrative Assistant to join our team! The Administrative Assistant supports the daily operations of our staffing agency with a strong focus on payroll, compliance, workers' compensation, and benefits administration. This role is essential to ensuring accurate documentation, smooth internal processes, and a positive experience for both clients and candidates. The ideal candidate is highly organized, detail-oriented, and comfortable managing confidential information in a fast-paced environment. Key Responsibilities Administrative & Operational Support Prepare, maintain, and organize internal documentation, reports, and compliance records. Assist with scheduling interviews, onboarding, and operational tasks as needed. Support recruiters with job postings, sourcing coordination, and candidate communication. Maintain accurate and up-to-date candidate and client files in the ATS/CRM. Payroll Support Collect and verify timesheets and hours worked for temporary employees. Assist with payroll entry, auditing, and troubleshooting payroll discrepancies. Communicate with employees regarding pay inquiries, missing time, or corrections. Workers' Compensation Assist with filing and tracking workers' compensation claims. Maintain documentation related to incidents, claims, and return-to-work processes. Coordinate communication between employees, work comp carriers, and internal teams. Benefits Administration Assist employees with benefit enrollment, eligibility questions, and status changes. Maintain accurate benefits records and ensure timely processing of updates. Support open enrollment activities and benefit communications. Staffing Compliance Ensure candidate files meet all compliance standards for federal, state, and client-specific requirements. Maintain accurate documentation for audits, client reviews, and internal reporting. Qualifications Required 1-3 years of administrative or operations experience. Strong organizational skills with impeccable attention to detail. Experience handling confidential information. Proficiency with Microsoft Office (Word, Excel, Outlook). Excellent written and verbal communication skills. Ability to work efficiently in a fast-paced environment. Preferred Experience in staffing, HR, payroll, or benefits administration. Familiarity with ATS/CRM systems (e.g., Bullhorn, Avionté, JobDiva). Knowledge of workers' compensation processes and employment compliance. Bilingual skills (e.g., Spanish/English) a plus.

Pride Health is looking a Administrative Support Specialist to support our client's medical facility which is Boston, MA Title: Administrative Support Specialist Rate : $20 to $23/hr Position Summary The Administrative Support Specialist will provide comprehensive administrative and clerical support to a team of four providers (3 MDs and 1 PA). This role involves patient scheduling, coordination of clinical activities, maintaining accurate records, and facilitating communication between patients, providers, and internal departments. The ideal candidate is organized, detail-oriented, and able to support a fast-paced clinical environment. Essential Responsibilities Communication & Front Desk Support Answer and screen incoming telephone calls, take accurate messages, or direct calls appropriately. Greet and assist patients, families, visitors, and staff. Provide timely, clear, and accurate information within the scope of authority. Scheduling & Patient Coordination Update patient demographics and insurance details; obtain specialist referrals as needed. Schedule, reschedule, and confirm patient appointments using scheduling tools. Coordinate ancillary appointments and procedures with hospital departments. Clinical Support & Record Management Obtain necessary patient information from referral sources. Prepare, maintain, and organize patient records for clinical activities. Act as a liaison with other departments and external parties in a professional and supportive manner. Handle confidential information responsibly and communicate relevant policies as needed. Billing & Financial Responsibilities Collect co-payments at point-of-service. Process billing tickets accurately and forward them to billing staff per protocol. Reconcile daily collections following established procedures. Provider Calendar & Documentation Support Manage provider clinical and administrative schedules. Type correspondence, manuscripts, letters, and patient notes as required. Support documentation in clinical computer systems and prepare routine reports. Appointment Communication Notify, confirm, and remind patients of upcoming appointments (consultations, follow-ups, simulations) via phone or mail. Authorization Management Obtain authorizations for radiologic exams as required. General Administrative Duties Sort, copy, file, and distribute incoming and outgoing correspondence and mail. Provide backup support for these tasks in the absence of the Administrative Assistant I (AAI). Special Projects & Process Improvement Participate in special projects and contribute to process improvement initiatives as assigned. Required Qualifications Education: High School diploma or GED required; Associate's degree preferred. Experience: 1-3 years of related work experience in an administrative or healthcare setting. Technical Skills: Proficiency with computer systems, including web-based applications and Microsoft Office (Outlook, Word, Excel, PowerPoint, Access). Benefits Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors. Equal Opportunity Employer As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

Are you organized, friendly, and looking for a role where you can support people and keep things running smoothly? ProSearch is hiring for a Temporary Front Desk Support position at a busy health center in Biddeford, Maine. This full-time, on-site role is ideal for someone who enjoys being the first point of contact, working with people, and managing a variety of front desk responsibilities. You'll be the welcoming face of the center, such as answering phones, scheduling appointments, assisting walk-ins, and helping people navigate the services available to them. If you're detail-oriented, tactful regarding people's sensitive information, and enjoy creating a supportive, professional environment, this is a great opportunity to stay active in your career and contribute to a meaningful resource. Key Responsibilities: Work on-site in Biddeford, ME, Monday through Friday, 8:00 AM to 4:30 PM, 40 hours per week Greet patients and visitors professionally in person and by phone Schedule and confirm appointments, follow-ups, and reminders Verify insurance information and update patient records accurately Ability to deal courteously and efficiently with health care providers, medical personnel, insurance companies, attorneys' offices, and others Manage electronic health records and prepare daily provider schedules Respond to voicemail messages and route calls appropriately Maintain confidentiality and ensure a welcoming, organized front office environment Qualifications: Strong communication, organization, and multitasking skills Experience in customer service or office reception Ability to maintain professionalism and discretion in a patient-facing role Proficiency with EHR systems and knowledge of medical terminology is preferred but not required This role is perfect for medical office assistants, healthcare administrative professionals, administrative assistants, or receptionists in southern Maine looking to be active in the healthcare field. Apply today to join ProSearch, Maine's leading staffing and recruiting firm, and take the next step in your career!

Office Assistant Pay: $18 to $20/hour (depending on experience) Experience: Previous experience in property management or affordable housing programs, or low-income housing is required. LIHTC experience is required. Type: Full-time; Temporary Schedule: Monday - Thursday, 7:30am to 5:00pm; Friday, 8:00am to 12:00pm HH Staffing is seeking an Office Assistant to join a growing and dynamic team! Job Description: Greet residents, visitors, and vendors in a professional and friendly manner. Answer and direct phone calls; respond to emails and inquiries promptly. Assist with leasing and property management administrative tasks. Prepare and organize resident files and documentation. Support staff with scheduling, correspondence, and general office duties. Maintain a clean, organized, and welcoming front office environment. Assist with rent collection, notices, and other resident communications as needed. Position Requirements: Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite and property management software. Positive attitude, strong work ethic, and willingness to learn and grow within the company. HH Staffing is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Our client, a growing technology company, is seeking a PMO Manager to lead a team of technical Project Managers in Gray, Maine. This position will drive successful delivery of electronics-based NPD/NPI programs, primarily in regulated industries such as medical devices. This is a high-impact leadership role with visibility across engineering, operations, and customers. What You'll Do Lead, mentor, and develop a team of Project Managers. Drive planning and execution for multiple complex NPD/NPI projects. Build and improve PMO processes, tools, and governance. Partner with engineering, manufacturing, sales, and account teams to ensure alignment. Support customer communications around scope, timeline, risk, and delivery. What You Bring Background in electronics, embedded systems, or related product development. Experience with NPI, DFM/DFT, test development, and manufacturing workflows. Knowledge of ISO 13485, FDA, EU MDR, or similar regulatory standards. Proven success leading PMs and cross-functional project teams. Strong communication, planning, and risk management skills. 5+ years in electronics product development or electronics manufacturing. Engineering degree preferred; PMP/Lean/Six Sigma a plus. Why It's a Great Opportunity You'll shape the PMO function, influence product strategy, and help bring innovative, life-enhancing technologies to market. If you enjoy building teams and leading technical projects from concept to production, this role is for you. Apply Now Ready to take the next step in your PMO leadership career? Apply to learn more.