Executive Assistant jobs at HCNkids - 97 jobs

This is a full-time, in-person position in Salinas, CA. Salary Range: $70,304 - $74,048 DOE How to Apply Please send a cover letter, resume, and 3 references with contact information to ********************. The full can be found on ****************************** Application deadline: Until filled, priority screening deadline December 12, 2025. About Action Council The Action Council of Monterey County was created in 1994 to address unmet needs of low-income residents due to welfare reform. It has since evolved into a hub for social innovation, incubation, and cross-sector collaboration. Action's mission is to empower people to transform their communities by incubating leaders, ideas, organizations, and collaborative action. It has incubated Building Healthy Communities (BHC), Mujeres en Acción, and other grassroots organizations. Building Healthy Communities Monterey County (BHCMC) engages and develops community leadership to achieve equitable outcomes in health, education, and economic opportunity. Coordinated through Action Teams, BHCMC works towards policy and systems change grounded in a healing-informed racial justice framework. Position Overview Action Council/Building Healthy Communities is seeking an organized individual passionate about supporting our mission to activate Monterey County resident voice and power to build an inclusive, anti-racist democracy and safe, thriving communities. Reporting directly to the Executive Director, the Executive Assistant will serve as a vital link between the Executive Director, the organization, and the community. In this role, the Executive Assistant will manage the Executive Director's calendar and projects, correspondence, and communications, ensuring smooth day-to-day operations. Responsibilities include preparing documents and presentations, scheduling and coordinating meetings, maintaining records, and facilitating communication with the Board of Directors and Board Committees. In addition to supporting the Executive Director, the Executive Assistant will collaborate closely with the Support Team, and assist with administrative duties as needed, as backup to the front office. Responsibilities include maintaining communication channels, bilingual media outreach, and supporting key relationships with a diverse set of stakeholders - from residents, partners and donors, to elected officials. This role is ideal for an energetic multitasker with a knack for relationship-building and a commitment to making a difference. This position is on-site at the Salinas office. College degree preferred, but not required. Responsibilities/Duties: Manage the Executive Director's schedule, coordinate meetings, and actively help prioritize tasks. Attend staff meetings, take notes and track outcomes and follow-up actions, and, facilitate some meetings. Support administrative tasks associated with the Board of Directors, maintaining accurate and organized records for Board and Committee activities. Prepare presentations, communications, and reports for the Executive Director and Board. Play a leadership role in developing internal policies and procedures across the organization. Support the development of bilingual communications, including external communications like press releases and web content. Schedule and coordinate Board and staff events, activities, and festivities. Maintain positive relationships with the Executive Director, Board members, staff, and the public. Act as the first point of contact when the Executive Director is out of the office. Other duties as assigned. Requirements: Commitment to activating resident voice and power to build an anti-racist, inclusive democracy and safe and thriving communities. Excellent verbal, written, and interpersonal communication skills. Must be able to interact effectively with external stakeholders and colleagues across the organization. Ability to gather information and work in collaboration with multiple teams to meet deadline-driven deliverables. Strong critical thinking, problem-solving, analytical, and organizational skills. Excellent project management skills with strong attention to detail, and the ability to prioritize working on multiple projects simultaneously while meeting internal and external deadlines. Willingness to take initiative, troubleshoot, and work with colleagues across departments to support short-term and long-term organizational goals. Ability to give, receive, and incorporate constructive feedback Ability to work effectively and efficiently (both virtually and in-person) with minimal supervision. Ability to work independently and collaboratively. Ability to understand, communicate with, and effectively interact with people across race and cultures. Ability to multi-task in a fast-paced environment. Ability to travel occasionally to coordinate logistical activities, meetings, trainings, and conferences. (While a valid California Driver's License is not required, it is desirable along with the access to a reliable automobile for job related travel.) Skills: Strong attention to detail and accuracy. Experience using a computer, accessing the internet and corresponding by email. Fluency in English, spoken and written. Conversational fluency in Spanish is desired. Previous experience at effective communication and building meaningful relationships with mission-aligned organizations and people. Experience in general office work and customer service, experience supporting a senior manager, or director. Experience with listening and communicating with people of different cultural backgrounds. Experience working/interacting with a diverse set of stakeholders - residents, partners, donors, and elected officials. Experience supporting/working with Boards and Committees. Experience working effectively as a team member in a diverse environment. Proficiency in Google Suite, Word, Excel, PowerPoint, Outlook, various forms of web-based social media and other office software. Strong facilitation skills. Work Environment and Position Type This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is a full-time, in-person role based in Monterey County, with typical hours Monday through Friday, 8:30 a.m. to 5:00 p.m. Occasional evening or weekend work is required. Our office is located in downtown Salinas. Benefits Benefits include Medical, Dental, Vision and 403(b). We also provide competitive vacation, and sick leave. We value the well-being and health of our employees, which is why our benefits package also includes two yearly office closures of the organization mid-year and at the end of the year that will be considered paid holiday time off. Benefits are available when an employee completes the introductory period and meets eligibility. Physical Demands The employee should be able to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk and hear, use hands, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to walk. Able to lift a 30-pound box and carry it 100 feet; push a hand truck/ dolly with a load of 150 pounds a distance of 100 yards; and access items on shelves in files located 0 to 60 inches above the floor. Specific vision abilities required by this job include close vision and the ability to adjust focus. How to Apply Please send a cover letter, resume, and 3 references with contact information to ********************. The full job description can be found on ****************************** Application deadline: Until filled. Action Council of Monterey County is an Equal Opportunity Employer. We are committed to building a diverse and inclusive team and strongly encourage applications from people of color, women, LGBTQ+ individuals, people with disabilities, and members of other historically marginalized communities. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, or any other protected characteristic as established by law. If you are selected for an interview and require accommodations, or if you have any questions about accessibility or the hiring process, please contact ********************. Values: Resident centered / Resident voice, Power-building, Equity, Compassion, Healing, Dignity, Authenticity, Love, Unity, Solidarity, Justice, Affirmation, Inclusion, and People matter and are valued.

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work.Visithere to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and hereto learn more about San José. The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran statusor any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at ************, 711 (TTY), or via email at *************************. About the Department About the Position This is a single-position class in the unclassified service. It is an executive-level Administrative position in the City Service. The Executive Assistant to the Assistant City Manager acts as the City Manager's representative both inside and outside the organization and must utilize a high degree of sensitivity to the impact of the decisions and responsibilities of the Assistant City Manager. Emphasis of this class is in the execution of administrative detail assisting a top-level executive or other entity. This class differs from that of Administrative Assistant in that incumbents of this class are privy to confidential and sensitive information/material that may affect City policy, and often are called upon to make independent decisions and assist with the coordination of complex projects. The duties of this position, including the position(s) this role reports to, may change as needed based on administration priorities within the Office of the City Manager. Position Duties General Qualifications * Ability to manage complex schedules, multiple priorities, and deadlines in a fast-paced environment. * Strong verbal and written communication skills, with a high level of professionalism and discretion. * Proven ability to exercise independent judgment, initiative, and confidentiality in administrative matters. * Strong interpersonal skills, with the ability to build effective working relationships with officials, staff, stakeholders, and the public. * Strong organizational and analytical skills, with the ability to think logically, prioritize tasks, and manage multiple deadlines simultaneously. * Experience organizing meetings and staffing Council Committees, including agenda preparation, proofreading, and logistics coordination. * Intermediate to advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. * Ability to interpret and apply policies, procedures, rules, and instructions accurately. * Ability to respond to inquiries and resolve routine public and internal issues independently. Desirable Qualifications * Knowledge of the functions, responsibilities, and operational relationships of City of San José staff and line departments. * Ability to communicate executive priorities and directives clearly and accurately to internal and external stakeholders, including but not limited to the City Manager, City Council, Mayor, and external parties * Experience conducting independent research and synthesizing data into concise reports. * Ability to track and coordinate multiple projects simultaneously while ensuring adherence to timelines and deadlines. * Knowledge of principles of public administration, management, organizational structure, supervision, and the role of city staff and line departments in delivering municipal services. * Ability to work independently with minimal supervision while maintaining high standards of accuracy and accountability. COMPETENCIES * Building Trust - Communicates an understanding of the other person's interests, needs and concerns; identifies and communicates shared interests and goals; identifies and communicates differences as appropriate; demonstrates honesty, keeps commitments, and behaves in an appropriate manner. * Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. * Computer Skills - Experienced with common business computer applications, including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel. * Decision Making - Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions. * Flexibility - Makes effective decisions and achieves desired results in the midst of major changes in responsibilities, work processes, timeframes, performance expectations, organizational culture, or work environment. * Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. * Multi-Tasking - Can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Minimum Qualifications Education and Experience Associate of Arts degree from an accredited college in business or closely related field plus five (5) years of progressively responsible work experience in the business field and/or office management. Other Qualifications The selection process will consist of an evaluation of the applicant's training and experience based on the resume and responses to the job-specific questions. Only those candidates whose backgrounds best match the position will continue to the next phase of the selection process. Interviews are tentatively scheduled for February 2, 2026, but the posting will remain open until the position has been filled. You MUST answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Answers referring to a resume will be considered non-responsive and result in disqualification. Additional Information: Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application. You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please note that applications are currently not acceptedthrough CalOpps or any other third party job board application system. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email ************************* and we will research the status of your application. AI and the Hiring Process We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be avaluable tool for learning, research, and professional growth. We encouragecandidates to use AI responsibly as a support in preparing application materials, liveassessments, and interviews. However,we value authenticity, accuracy and truthfulness.Application responses and interview answers must reflect your ownknowledge, skills, and experiences. While AI can supplement preparation, it cannotreplace the originality and judgment we look for in our employees. This ensuresfairness,transparency, and equityfor all applicants in the hiring process.

Individuals who are eligible for a Training and Development assignment will be considered for this position(s). In an institution, as the administrative head of a large institution program division or organizational unit having primary custodial responsibility for a major area; plans, organizes, directs, and evaluates a correctional program consisting of custody and other program areas such as classification, appeals, business management, academic and vocational education, religious guidance, or library services, and coordinates these activities with other institutional programs; directs the preparation and maintenance of fiscal records, budget estimates, budgetary control system, and personnel records and payroll; directs the supply and warehousing operations, food preparation and service, maintenance operation, repair, construction of physical plant, equipment repair and replacement, clothing issue and replacement and laundry operation; supervises, trains, and evaluates the work of staff engaged in these activities and, when appropriate, takes or recommends action with respect to their work performance; resolves difficult administrative problems in planning and directing work of the staff; as a member of the institution's classification and disciplinary committees, assumes major responsibility for evaluating and determining the proper classification, individual program, and disciplinary action for each inmate; serves as a member of the institution's executive staff; as assigned, acts in the absence of the Warden or Chief Deputy Warden; as assigned, participates in and supervises developmental projects. CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application. Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application. You will find additional information about the job in the Duty Statement. Working Conditions High Desert State Prison is located approximately eight miles east of the town of Susanville, or about a 1 hour 30-minute drive northwest of Reno, Nevada. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * CORRECTIONAL ADMINISTRATOR, DEPARTMENT OF CORRECTIONS Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-504050 Position #(s): ************-XXX Working Title: ASSOCIATE WARDEN Classification: CORRECTIONAL ADMINISTRATOR, DEPARTMENT OF CORRECTIONS $13,161.00 - $15,067.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Lassen County Telework: In Office Job Type: Permanent, Full Time Department Information Vision We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Mission To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment. The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building and fostering a diverse workplace. We believe cultural diversity, backgrounds, experiences, perspectives, and unique identities should be honored, valued, and supported. We believe all staff should be empowered. CDCR/CCHCS are proud to foster inclusion and representation at all levels of both Departments. California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department. CDCR and CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities. CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission. Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation's largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities. Special Requirements Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board. Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board. Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services. Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter. When submitting supporting documents, PDF file format is preferred. CDCR/CCHCS utilizes E-Verify to confirm candidate's identity and employment authorization. For more information about E-Verify, you may go to ***************** This advertisement may be used for other vacancies that occur during the life of this recruitment. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 1/26/2026 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: High Desert State Prison Mail Attn: HDSP - PERSONNEL P.O. Box 270220 Susanville, CA 96127 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: High Desert State Prison Drop Off HDSP - PERSONNEL 475-750 Rice Canyon Road Susanville, CA 96130 07:00 AM - 04:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is optional. It may be included, but is not required. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Shall create and promote an equitable and inclusive workplace where diversity is celebrated and valued. Benefits Benefit information can be found on the California Department of Human Resources (CalHR) website, ***************** and the CalPERS website, ******************* Information on benefits afforded by membership in the California Public Employees' Retirement System can be found on the CalHR Salary and Benefits website at ********************************************************** Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at Merit System Principles - An Overview - CalHR. Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at California State Civil Service Employee Benefits Summary - CalHR. This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Violet Meraz ************** ext: 5634 ************************* Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: Daniel Stalter ************** California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Examination Information EXAM INFORMATION: Examination Schedule - CDCR Careers Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: Under the general supervision of the Vice President for Information Technology (VP/CIO), the incumbent serves as the Executive Assistant and advisor to the VP/CIO, handling issues of complex, confidential, and sensitive nature. The incumbent provides executive administrative support, logistics support, operational support, and communications support to the Office of the VP/CIO, and works closely with Information Technology directors, other Vice Presidents, Associate Vice Presidents, the Office of the President, and the CSU Chancellor's Office. In addition to high-level executive support, this position provides specialized coordination related to technology-enabled initiatives, technical vendors supporting divisional and executive events, and systemwide CIO governance activities. The incumbent regularly coordinates scheduling, communications, and logistics involving campus IT leadership, CSU systemwide CIO council groups, and external partners supporting projects and events connected to the Office of the CIO. The incumbent serves as a primary point of contact for the VP/CIO with internal and external stakeholders, exercising independent judgment in resolving scheduling conflicts, coordinating complex activities, prioritizing competing demands, and ensuring executive readiness for meetings, briefings, and systemwide engagements. The position requires interpretation and application of complex operating policies and procedures, preparation of executive materials and reports, and immediate problem solving in support of Information Technology leadership and institutional priorities. Required Education and Experience: Must possess the experience to be fully proficient in performing most or all of the work assignments defined in this position. Requires the equivalent to a bachelor's degree or professional training program. AND Three (3) years recent related experience in an office environment. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: • Bachelor's Degree. • Thorough knowledge of the university administration and a more comprehensive understanding of the various divisions within a university. • Experience in a technology service organization. • Experience in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. • Experience in coordinating events/conferences and written communications. • Working knowledge of supervisory practices and techniques, employee-employer relationships. Time Base: Full-time Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm CSU Classification Salary Range: $56,244 - $134,676 per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf Additional Information: The Confidential Support Series covers those employees of the CSU who have been designated as "confidential" in accordance with the provisions of the Higher Education Employer-Employee Relations Act (HEERA). According to HEERA, an employee is designated as "confidential" if he or she is "required to develop or present management positions with respect to meeting and conferring or whose duties normally require access to confidential information which contributes significantly to the development of those management positions." California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Designated Group Procurement Card Holder - Category 2) About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555. It is also available on the web at Annual Security & Fire Safety Report. Open Until Filled (Review of Applications will begin 01/30/26. Applications received after that date may be considered.)

Please note there is a new final cut-off date for this recruitment This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on: 1/6/26, *1/27/26 (Final) Under general direction, the Executive Assistant to the Board of Supervisors perform professional administrative and clerical duties for and on behalf of a member of the County Board of Supervisors. Incumbents resolve a variety of constituent issues and concerns; provide information or direct questions and requests to the appropriate staff; and may supervise, assign, review, and coordinate the work of other clerical and office administrative staff. Incumbents also work under tight deadlines, are flexible and responsive to multiple and shifting demands, and are creative and independent problem solvers. Knowledge of * Functions and responsibilities of a County Board of Supervisors * Administrative and secretarial practices and procedures, such as calendar management, and methods of organization * Report and business writing including English usage, composition, spelling, grammar, punctuation, formatting, and content organization in support of messaging * Governmental organization, functions, policies, and practices * Organizational operations of large, complex organizations * Principles of managing and coordinating secretarial support services * Principles and practices of supervision, discipline, leadership, mentoring, and training * Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other related specialized applications * Record keeping, filing methods, and records management techniques * Basic arithmetic (i.e., addition, subtraction, multiplication, division, decimals, percentages, ratios, and fractions) * Principles of effective customer service Ability to * Provide varied, responsible, and confidential executive level secretarial and office administrative assistance * Organize work, set and adjust priorities in order to meet critical deadlines, and follow up on assignments * Use tact, discretion, initiative, and independent judgement * Establish and maintain cooperative, effective working relationships with customers, co-workers, other agencies and the general public * Communicate clearly and concisely, both verbally and in writing * Analyze situations accurately and adopt an effective course of action * Keep accurate and orderly records * Make arithmetical computations accurately and rapidly * Maintain confidential information * Interpret and apply applicable federal, state, and local laws, codes, and regulations * Apply customer service skills, including the identification of customer needs and follow up to ensure customer commitments have been met * Recognize confidential information and exercise discretion in the communication and handling of such information Minimum Qualifications Three (3) years of full-time paid administrative/ secretary level (or above) experience with primary duties which include supporting top-level managers, senior executives or higher-level positions. Qualifying experience includes a combination of the following duties: managing schedules and calendaring; drafting, reviewing and sending communications on behalf of the supported person; organizing and preparing for meetings; gathering documents as needed; coordinating travel arrangements; and processing reimbursements. Note: Education from an accredited college or university may be substituted for a maximum of two years of the required three years of experience as indicated above (30 semester units or 45 quarter units equal one year experience). Note: If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements. Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here or speak to someone in our office before the cut-off date listed in this notice. General Qualifications Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained. The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license/registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act. Physical Requirements: Positions in this class require the incumbent to be able to: * Sit for extended periods of time. * Stand and walk for extended periods of time. * Regularly communicate (verbal, written, visual) with the public, external and internal staff. * Regularly use a telephone and electronic mail for communication. * Regularly use a computer, keyboard and mouse. * Regularly use office equipment such as copiers and fax machines. * Lift, carry, push and pull objects up to 15 pounds such as office supplies or equipment. * Intermittently twist to reach office supplies or equipment. * Perform simple grasping and fine manipulations. Individuals who do not meet these requirements due to disability will be reviewed on a case-by-case basis. Probationary Period The probationary period for this classification is six (6) months. APPLICATION Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here to apply. County of Sacramento Department of Personnel Services Employment Services Division 700 H Street, Room 4667 Sacramento, CA 95814 Phone **************; 7-1-1 California Relay Service Email ************************** Inter-Office Mail Code: 09-4667 ********************* * Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date. * Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. * Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date. * Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified. * A resume may be included with your application, however it will not substitute for the information requested on the application. SUPPLEMENTAL QUESTIONNAIRE Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response. Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered. * Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date. * The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. * Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question. * If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. * Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. * If you have no experience, write "no experience" for the appropriate question. * For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted. * If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete. FORMULA RATE EXAMINATION (Weighted 100%) All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination. This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job. All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination. FREQUENTLY ASKED QUESTIONS Click here for Frequently Asked Questions (FAQ's) For information regarding County jobs: ********************* Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change. We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at ***************** or ************, CA Relay 711. For more information, visit: Reasonable Accommodation Requests - Job Applicant Instructions

The Executive Assistant provides highly complex administrative office support for the Chief of Staff and the Office of the President. The incumbent performs specialized work of a highly sensitive and confidential nature requiring access to a variety of sources and forms of information as well as special projects requiring extensive research and analysis, including responsibility for the financial and personnel duties in the Office of the President. The Executive Assistant also supports Cabinet-level and department leadership search processes, campus-wide activities, and events hosted by the Office of the President; provides office support and guidance to confidential administrative support counterparts within and outside the division; and contributes to a welcoming environment for all students, employees, and community members. This position's responsibilities support the overall operations of the Office of the President. Key Responsibilities Provide direct administrative support to the Chief of Staff (COS), including receipt and review of sensitive inbound correspondence, production of presentation materials and other communications as well as project management. Oversee or assist with technical and facility needs and requests of the COS. Coordinate travel, including pre-approval, logistics, and reimbursements; reconciles ProCard, GoCard, and Tower Card. Anticipate the administrative needs of the Office of the President and the COS, while managing multiple tasks of a confidential and sensitive nature. Coordinate and perform executive administrative and project management support for special committees, events, and projects as assigned by the President or COS. Communicate and maintain policies, guidelines and procedures to support the accurate functions of the office. Sensitively communicate on behalf of the office with high-ranking university officials, community leaders, campus colleagues, and the general public while maintaining strict confidentiality where needed. Coordinate sensitive administrative, logistical tasks/timelines associated with Executive Searches. Assist with high level support for the planning, executing and posting of payment for projects from all the departments listed under the President Office. Coordinate and process all personnel actions for staff and students working in the office of the president including: hiring, recruitment, onboarding, offboarding, performance reviews, and disciplinary actions. Request access to university-issued equipment and systems applications to maintain productivity while in the office or working remotely. Process President's Emeritus Granting letters for all Emeritus faculty and staff. Coordinate annual office assessment and improvement process including assembling relevant materials, preparing the agenda, and creating a template for the report and recommendations. Work collaboratively with the Finance office to manage, monitor, and oversee the office budget, including processing financial transactions, such as requisitions, POs, contracts, and reconciling credit card transactions. Assist with the coordination of special events in the Office of the President while coordinating with other campus entities that contribute to group and social cohesion within the division and across campus, staff events, as necessary. Coordinate office administrative/logistical tasks associated with the various annual awards, sponsorship requests, and events that require decisions by the President. Knowledge, Skills & Abilities Demonstrated ability to communicate effectively in written and oral communication and with sensitivity to different audiences Thorough knowledge of and ability to apply extensive expertise to the principles, policies, and practices related to techniques of organization, administration, and functions of a highly sensitive and confidential executive office Thorough knowledge of software applications such as MS Office products including Word, Excel, and PowerPoint, Google Suite, Google Mail, calendar, docs, sheets, forms, etc., and database management Working knowledge of operational and fiscal analysis and techniques as well as software applications Ability to effectively compose, edit, and appropriately format correspondence and reports Skill in the research, development, and evaluation of policies and programs, including the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations Ability to use tact and good judgment in responding to requests for information and/or interpretation of policies or procedures Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved Ability to perform accurately in a detail-oriented environment; handle multiple work priorities; organize, set deadlines, and plan work and projects Ability to apply a high degree of judgment, discretion, and initiative in coordinating activities associated with the President's Office Ability to process information quickly for a fast-paced office Ability to establish and maintain effective working relationships with high-ranking campus administrators, community leaders, and the public Required Qualifications Bachelor's degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position Three years of administrative work experience Preferred Qualifications Bachelor's Degree Professional training in executive support Five years of progressively responsible professional office coordination experience Experience supporting executive management Budget management experience Experience in a higher education environment Compensation Classification: Confidential Administrative Support II Anticipated Hiring Range: $7,472/month - $7,875/month CSU Salary Range: $4,464/month - $10,669/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: December 5, 2025 through January 1, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. #LI-RC1

Job DescriptionDescription: Job Purpose: The executive assistant assists management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Duties & Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Managing schedule & booking appointments (preventing conflicts) Organize bills/paperwork Attend marketing meetings Organized office materials, equipment, or furniture Create correspondence Making follow-ups Developing advertising/communications Liaison with vendors Follow up on documentation/paperwork Troubleshoot basic computer issues Writing and sending out letters Visiting community offices to make connections or drop off materials Screening phone calls Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience. Additional duties as assigned Duties and responsibilities may change, and new ones may be added, at any time with or without advanced notice. Working Conditions: None: The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work). AIJ, Inc. provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws. Consistent with the Americans with Disabilities Act (ADA), it is the policy of AIJ, Inc. to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. Your employment with AIJ, Inc. is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with AIJ, Inc. is not guaranteed for any length of time. Requirements: Skills & Qualifications Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Spanish language proficiency preferred. Desire to be proactive and create a positive experience for others. Physical Requirements: Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. Standing: Remaining upright on the feet, particularly for sustained periods of time Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion. Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to-position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound. Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.

The Executive Assistant is responsible for supporting DHF's Executive Director (ED) with administrative tasks, logistics and communications. Supports organizational activities, speaking engagements, and communications development. The Executive Assistant will also provide support for the ED with scheduling and calendaring meetings, preparing travel arrangements, coordinating board meetings, and processing expense reports and travel reimbursements. The Executive Assistant will be directly supervised by the Executive Director. Duties/Responsibilities: Work with Executive Director to manage calendar and email, prepare for meetings and speaking engagements, provide timely response to internal and external requests, assist with general filing, and organize special projects. Scheduling meetings and appointments for Executive Director and/or President; handling pre and post logistics (travel, reimbursements, follow-up). Coordinating travel arrangements for Executive Director and President, as needed. Coordination of staff meeting, trainings and planning retreat logistics Assist Executive Director and President with internal and external correspondence. Correspondence and updates to DHF Board Members, handle logistics for quarterly board meetings. Attend organizational and network meetings as needed. Work with Executive Director to assist with development of Executive Director's correspondence and communications as needed. Conduct research for Executive Director and administrative team. Provide administrative support for DHF programs including scheduling meetings, taking notes, assisting with travel reimbursements, and assembling meeting packets. Maintain administrative files, including developing new files and systems. Assist with fundraising activities, scheduling donor meetings, and staffing events. Assist with special projects and other duties as assigned. Qualifications: Education and Training: Bachelor's degree or equivalent Administrative training required. Specific Skills/Subject Knowledge: Excellent organizational, time-management, and planning skills. Ultimate level of professionalism, discretion, maturity, integrity and confidentiality. Meticulous attention to detail. Proficiency in Microsoft Office (Outlook, Excel, Word and PowerPoint). Strong computer skills, including Adobe Acrobat and social media platforms. Ability to function at a high level in a fast-paced work environment. Experience managing a Director's calendar, email, and other correspondence. Excellent verbal and written communications skills. Ability to apply initiative, creativity, and resourcefulness. Strong interpersonal skills to work effectively and professionally with diverse staff and stakeholders. Commitment to DHF's mission and relevant public policy issues including LGBTQ and Latino community cultural competencies. Demonstrated commitment to social justice. Written and spoken proficiency in English, Spanish a plus. Patience and flexibility.

The Executive Assistant is responsible for supporting DHF's Executive Director (ED) with administrative tasks, logistics and communications. Supports organizational activities, speaking engagements, and communications development. The Executive Assistant will also provide support for the ED with scheduling and calendaring meetings, preparing travel arrangements, coordinating board meetings, and processing expense reports and travel reimbursements. The Executive Assistant will be directly supervised by the Executive Director. Duties/Responsibilities: Work with Executive Director to manage calendar and email, prepare for meetings and speaking engagements, provide timely response to internal and external requests, assist with general filing, and organize special projects. Scheduling meetings and appointments for Executive Director and/or President; handling pre and post logistics (travel, reimbursements, follow-up). Coordinating travel arrangements for Executive Director and President, as needed. Coordination of staff meeting, trainings and planning retreat logistics Assist Executive Director and President with internal and external correspondence. Correspondence and updates to DHF Board Members, handle logistics for quarterly board meetings. Attend organizational and network meetings as needed. Work with Executive Director to assist with development of Executive Director's correspondence and communications as needed. Conduct research for Executive Director and administrative team. Provide administrative support for DHF programs including scheduling meetings, taking notes, assisting with travel reimbursements, and assembling meeting packets. Maintain administrative files, including developing new files and systems. Assist with fundraising activities, scheduling donor meetings, and staffing events. Assist with special projects and other duties as assigned. Qualifications: Education and Training: Bachelor's degree or equivalent Administrative training required. Specific Skills/Subject Knowledge: Excellent organizational, time-management, and planning skills. Ultimate level of professionalism, discretion, maturity, integrity and confidentiality. Meticulous attention to detail. Proficiency in Microsoft Office (Outlook, Excel, Word and PowerPoint). Strong computer skills, including Adobe Acrobat and social media platforms. Ability to function at a high level in a fast-paced work environment. Experience managing a Director's calendar, email, and other correspondence. Excellent verbal and written communications skills. Ability to apply initiative, creativity, and resourcefulness. Strong interpersonal skills to work effectively and professionally with diverse staff and stakeholders. Commitment to DHF's mission and relevant public policy issues including LGBTQ and Latino community cultural competencies. Demonstrated commitment to social justice. Written and spoken proficiency in English, Spanish a plus. Patience and flexibility.

We are located in beautiful Northern California on the Sacramento River, near Shasta Lake, Whiskeytown Lake, Mt. Shasta, Mt. Lassen, and many other natural wonders. We are an outdoor enthusiast's ideal destination. If you are searching for a place with affordable homes, where you can escape traffic and congestion, and with a true sense of community then come explore Shasta County, California. We are committed to ensuring that all students receive a quality education taught by highly qualified and motivated staff committed to the academic, social, and emotional needs of every student. Our mission at the Shasta County Office of Education, "To be leaders in educational excellence, offering support to schools and community to ensure Shasta County students receive a quality education preparing them for high school graduation and success in career and college". It is a mission we do not take lightly. We are accountable to our clients, not only in providing a quality education for our youth, but also in maintaining sound management practices and care in how we provide oversight to the 25 school districts in Shasta County. Together with the school district superintendents we have developed common goals centered around collaboration and support for all students throughout Shasta County. Core Values Service to and Engagement of school districts, and community partners and each other for the benefit of all students Hopeful and Helpful Aspire to improve and innovate Shared humor and joy Trustworthy Attract, hire, and retain the best employees POSITION: Executive Assistant Purpose The job of Executive Assistant is done for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support to a Cabinet or Executive Director level administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities. This job reports to a Cabinet or Executive Director level administrator. Essential Functions * Acts as a liaison to County Office administrators, staff, districts, and the public for the purpose of responding to requests, answering questions, clarifying information, resolving poblems, explaining policies and procedures or referring callers to others as necessary. * Attends and participates in meetings, workshops and trainings (e.g. assigned teams/committees, professional organizations, collective bargaining meetings, budget meetings, etc.) for the purpose of providing or receiving information, recording and transcribing minutes, and supporting the needs of the attendees. * Compiles data from a wide variety of sources (e.g. correspondence, inter-office communications, letters, forms, lists, memoranda, bulletins, contracts, reports, forms, calendars, schedules, newsletters, announcements and agenda items, etc.) for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator. * Coordinates a wide variety of projects, functions and/or program components (e.g. services for meetings/events, schedules, travel and accommodations, SCOE recognition programs, website pages, procurement of supplies, etc.) for the purpose of completing activities and/or delivering services in a timely fashion. * Maintains a wide variety of manual and electronic documents files and records (e.g. budget data, employee records, financial records, reports, collective bargaining activities, minutes for collective bargaining team, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. * Processes a wide variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, credit card reconciliation, county car scheduling requests, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements. * Prepares a wide variety of reports, documents and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, meeting minutes, outlines, presentations, written publications for internal or external communication, operational procedures, manuals, website updates, performance tracking, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information. * Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of supporting the school districts and the public with information and/or recommendations that address a variety of administrative requirements and procedures. * Responds to a wide variety of inquiries from internal and external parties (e.g. personnel, administrators, visitors, various outside agencies, parents, public, etc.) for the purpose of providing information concerning operations, issues, activities, schedules, laws, rules, regulations, policies and procedures, or directing to appropriate personnel. * Provides technical support and assistance in the collective bargaining process for the purpose of assisting in the implementation and interpretation of negotiated agreements in response to employee questions regarding labor relations issues. * Operates a variety of office equipment (e.g. calculator, copier, fax machine, computer, software, etc.) for the purpose of ensuring completion of activities/assignments within established guidelines. * Serves as the back-up to the Executive Assistant to the Superintendent of Schools for the purpose of maintaining administrative and secretarial support services to the Superintendent. Other Functions * Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. Job Requirements: Minimum Qualifications Skills, Knowledge and Abilities SKILLS are required to perform single, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using job related software applications, preparing and maintaining accurate records; and planning and managing projects; analyzing budgets; analyzing data; applying job-related codes, regulations and laws; classifying data and/or information; conducting meetings; and providing customer service. KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business telephone etiquette; concepts of grammar and punctuation; office practices and procedures; codes/laws/rules/regulations/policies; office equipment and technology; knowledge of community resources; and recordkeeping and record retention practices. ABILITY is required to schedule a number of activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team, and working with frequent interruptions; checking for accuracy; paying attention to detail; multitasking; organizing tasks; and diffusing argumentative behavior. Responsibility Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services. Working Environment The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. Experience Job related experience with increasing levels of responsibility is required. Education Community college and/or vocational school degree with study in job-related area. Equivalency Any combination equivalent to: associate's degree with course work in secretarial science, business or related field and four (4) years of increasingly responsible administrative and secretarial experience. The stated education and experience requirements are the preferred minimum qualifications for this job. However, relevant experience to substitute for the education requirement and relevant education, certificates and/or licenses to substitute for the experience requirement may be allowed. Required Testing Certificates Performance and/or Written Testing Valid California Driver's License Continuing Educ./Training Clearances Department of Justice & FBI LiveScan Clearance Pre-Placement Health Assessment Tuberculosis Risk Assessment Clearance FLSA Status Approval Date Salary Range Non Exempt 5/23/23 (Cabinet) 14 Refer to the job posting for a list of experience requirements or if you have any questions or need further clarification, please contact the email address listed in the posting. * Submit a completed online application via EDJOIN. *Submit Letter of Introduction stating educational background and experience as it relates to this position. *Submit a current resume'. *2 Letters of Recommendation, current within 5 years (you will not be considered for this position if these instructions are not followed). *Please attach copies of college degrees or transcripts, if applicable. ALL ITEMS MUST BE SUBMITTED ONLINE FOR A COMPLETE APPLICATION * Submit a completed online application via EDJOIN. *Submit Letter of Introduction stating educational background and experience as it relates to this position. *Submit a current resume'. *2 Letters of Recommendation, current within 5 years (you will not be considered for this position if these instructions are not followed). *Please attach copies of college degrees or transcripts, if applicable. ALL ITEMS MUST BE SUBMITTED ONLINE FOR A COMPLETE APPLICATION * Letter of Introduction (Cover Letter (Not to exceed one page)) * Letter(s) of Recommendation (2 Letters of Recommendation, current within 5 years (you will not be considered for this position if these instructions are not followed)) * Resume (Resume') Comments and Other Information Business Services Location: 1644 Magnolia Ave, Redding, CA Monday - Friday, 8:00am to 4:30pm (8 hours/day); permanent, 12 months The job of Executive Assistant is done for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support to a Cabinet or Executive Director level administrator; conveying information regarding department functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities. ALL ITEMS MUST BE SUBMITTED ONLINE FOR A COMPLETE APPLICATION

Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Executive and Operations Assistant. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $85,356 per year, commensurate with qualifications and experience. Classification Confidential Administrative Support II Position Information The California State University, Office of the Chancellor, is seeking an Executive and Operations Assistant to provide professional organizational and administrative confidential support to the VCAA, who is the Chief Academic Officer for the California State University, and to other members of the Division of Academic Affairs (DAA) leadership team. The EOA serves as the first point of contact for the division and for internal and external constituents on all matters related to the Division. This position performs a wide range of administrative responsibilities, many of which are highly sensitive and confidential in nature, including directing key administrative operations, coordinating, scheduling, maintaining confidential communications and information, and managing or leading special projects for DAA. The EOA is a high-visibility team member who must have a sharp awareness of division priorities and a strong understanding of the division functions in relation to other units within the Chancellor's Office, Board of Trustees, CSU institutions and external partners. This position requires autonomy, judgment and decision making, problem solving, and independent work. The work environment is dynamic and fast-paced, and the incumbent must effectively manage competing priorities by evaluating and setting work goals and actions. Assignments are often general in scope and require considerable initiative, self-motivation, and critical assessment to carry out and complete work independently. This is an exciting time with a new strategic plan CSU Forward, a new student success framework, and other emerging opportunities. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Under the general direction of the Vice Chancellor for Academic Affairs, Chief Academic Officer, the Executive and Operations Assistant will perform duties as outlined below: Executive Administrative and Operations Support -Provide confidential executive-level administrative support to the VCAA -- including, but not limited to managing, prioritizing, and addressing inquiries to the VCAA from internal/external constituencies; leveraging the VCAA's office team by deploying internal/external inquiries to the appropriate team member; scheduling appointments and managing the VCAA's and Division-wide calendars; coordinating meeting arrangements; managing phone and email inquiries on behalf of the VCAA; managing travel arrangements, and; serving as the primary point of contact for administrative staff matters. -Monitor and review meeting requests, resolve scheduling conflicts, establish appointment priorities, create master schedule for VCAA and DAA staff meetings. Make conference calls and virtual appointments. -Arrange and confirm travel in adherence to the CSU travel policies and procedures; prepare and process travel approvals and claims, track reimbursements, prepare itineraries, and provide meeting materials, maps etc. -Maintain high confidentiality in handling sensitive information and interactions with internal/external constituents. Exercise professionalism and collegiality with all constituents, with the appropriate amount of speed and professional discretion. -Consult with the VCAA concerning progress on assignments and resolution to student, faculty, and employee issues. Handle sensitive materials such as collective bargaining documents, labor practices, CO personnel materials, and performance evaluations. -Serve as key member of the VCAA and DAA support team ensuring the smooth administration of office operations, including DAA meetings and events, and support the onboarding of CSU leaders. -Support the coordination of projects and initiatives across the Office of the Vice Chancellor. Prepare agenda, take minutes and maintain records for Academic Affairs Leadership Council. Schedule the use of the DAA conference rooms and offices. Maintain essential records and files. -Monthly reconciliation of the department credit card. Process expenditures consistent with applicable CSUCO procurement policies and procedures. -Interpret and apply Chancellor's Office wide operating policies and procedures. Project Management -Independently manage assigned special projects from start through completion. Attend and participate in meetings and/or college events as related to assigned project responsibilities. Coordinate workflow and follow up to ensure project progress and completion, review and follow up on deliverables, and document project progress as necessary. -Lead and provide administrative and analytical support for special projects related to DAA and Chancellor Office operations. -Independently collect data from internal/external sources, manipulate/analyze large sets of data and prepare spreadsheets/reports to support Division and Chancellor office decision-making. -Design and coordinate action plans to achieve strategic goals and objectives of the DAA and VCAA. -Support the tracking, coordination of projects and initiatives within DAA and across other units. Collaboration with Key DAA leadership and Other Chancellor Office Teams -Establish strong liaisons and coordinate activities with the various divisions that relate to assigned responsibilities. -Work collaboratively, and as a team member, within DAA office and across CSUCO units and beyond (e.g., external associations and groups involving the VCAA). Communications Support -Prepare technically sound, accurate and timely correspondence, spreadsheets, and PowerPoint presentations. -Regularly engage with the Assistant Director of Academic Affairs communications to ensure scripts, background materials, and talking points are prepared for speaking engagements and other formal events. -Write and/or edit high quality communications, letters, memos, presentations, reports, many of a highly sensitive and confidential nature. -Work collaboratively with CSUCO Communications with research, preparation and proofreading of briefings, correspondence, reports for the VCAA. Ensure quality control and approve draft documents for distribution and signature. -Maintain up to date internal/external contact lists, including listservs of division staff, and campus presidents, provosts and other groups. Coordinate distribution of division wide or other group emails and develop communications relevant to current and long-term projects and initiatives. Meeting and Event Support -Support special events, and project convenings for the VCAA, develop agendas, manage logistics, and prepare and distribute materials. Attend on and off-site meetings, as needed. -Prepare minutes and meeting notes as needed and handle requisitions, reimbursements, business meal forms and other inter-office documents in accordance to the CSU hospitality policy. Other Duties -May serve on special committees, or act as DAA representative. -Perform other duties as assigned in support of DAA goals. Qualifications This position requires: -A bachelor's degree from an accredited four-year college or university. -Minimum of four years of experience providing administrative support to an executive. -Superior analytical and project management skills. Superior proficiency with Microsoft Office Suite, Outlook Mail, Microsoft Teams, Zoom and the ability to quickly learn new applications. -Strong Excel skills - formulas, pivot tables, VLOOKUPs -Strong written, verbal, interpersonal, and customer service skills. Ability to work with a diverse group of individuals in a multicultural environment, including employees at all levels within the university system, trustees, local and state agencies, students and more. -Strong organizational skills with high level of confidentiality, accuracy, attention to detail, and timeliness. Must be able to exercise judgment when handling sensitive and confidential information. High tolerance for ambiguity. -Ability to take initiative and use sound judgment in solving problems, developing solutions and prioritizing work, in the context of fast paced environment and competing demands. Preferred Qualifications -Master's degree or higher. -Ability to gain a firm understanding of academic organizations within the University as well as policies and procedures applicable to institutions of higher education. -Proficiency with tools such as People Soft, data visualizations, SharePoint, project management software. -Data and analytics management and use. -Demonstrated resilience, diplomacy, problem-solving, and conflict resolution skills in a variety of situations, including across departments and with external partners. Maintain effective and cooperative working relationships. Application Period Priority consideration will be given to candidates who apply by December 29, 2025. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at **************. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: ********************************* E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor's Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor's Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Executive and Operations Assistant. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $85,356 per year, commensurate with qualifications and experience. Classification Confidential Administrative Support II Position Information The California State University, Office of the Chancellor, is seeking an Executive and Operations Assistant to provide professional organizational and administrative confidential support to the VCAA, who is the Chief Academic Officer for the California State University, and to other members of the Division of Academic Affairs (DAA) leadership team. The EOA serves as the first point of contact for the division and for internal and external constituents on all matters related to the Division. This position performs a wide range of administrative responsibilities, many of which are highly sensitive and confidential in nature, including directing key administrative operations, coordinating, scheduling, maintaining confidential communications and information, and managing or leading special projects for DAA. The EOA is a high-visibility team member who must have a sharp awareness of division priorities and a strong understanding of the division functions in relation to other units within the Chancellor's Office, Board of Trustees, CSU institutions and external partners. This position requires autonomy, judgment and decision making, problem solving, and independent work. The work environment is dynamic and fast-paced, and the incumbent must effectively manage competing priorities by evaluating and setting work goals and actions. Assignments are often general in scope and require considerable initiative, self-motivation, and critical assessment to carry out and complete work independently. This is an exciting time with a new strategic plan CSU Forward, a new student success framework, and other emerging opportunities. This position is approved for telecommuting (two days telecommuting, three days in office (in-person)) with onsite work at the main headquarters located in Long Beach, California. Responsibilities Under the general direction of the Vice Chancellor for Academic Affairs, Chief Academic Officer, the Executive and Operations Assistant will perform duties as outlined below: Executive Administrative and Operations Support -Provide confidential executive-level administrative support to the VCAA -- including, but not limited to managing, prioritizing, and addressing inquiries to the VCAA from internal/external constituencies; leveraging the VCAA's office team by deploying internal/external inquiries to the appropriate team member; scheduling appointments and managing the VCAA's and Division-wide calendars; coordinating meeting arrangements; managing phone and email inquiries on behalf of the VCAA; managing travel arrangements, and; serving as the primary point of contact for administrative staff matters. -Monitor and review meeting requests, resolve scheduling conflicts, establish appointment priorities, create master schedule for VCAA and DAA staff meetings. Make conference calls and virtual appointments. -Arrange and confirm travel in adherence to the CSU travel policies and procedures; prepare and process travel approvals and claims, track reimbursements, prepare itineraries, and provide meeting materials, maps etc. -Maintain high confidentiality in handling sensitive information and interactions with internal/external constituents. Exercise professionalism and collegiality with all constituents, with the appropriate amount of speed and professional discretion. -Consult with the VCAA concerning progress on assignments and resolution to student, faculty, and employee issues. Handle sensitive materials such as collective bargaining documents, labor practices, CO personnel materials, and performance evaluations. -Serve as key member of the VCAA and DAA support team ensuring the smooth administration of office operations, including DAA meetings and events, and support the onboarding of CSU leaders. -Support the coordination of projects and initiatives across the Office of the Vice Chancellor. Prepare agenda, take minutes and maintain records for Academic Affairs Leadership Council. Schedule the use of the DAA conference rooms and offices. Maintain essential records and files. -Monthly reconciliation of the department credit card. Process expenditures consistent with applicable CSUCO procurement policies and procedures. -Interpret and apply Chancellor's Office wide operating policies and procedures. Project Management -Independently manage assigned special projects from start through completion. Attend and participate in meetings and/or college events as related to assigned project responsibilities. Coordinate workflow and follow up to ensure project progress and completion, review and follow up on deliverables, and document project progress as necessary. -Lead and provide administrative and analytical support for special projects related to DAA and Chancellor Office operations. -Independently collect data from internal/external sources, manipulate/analyze large sets of data and prepare spreadsheets/reports to support Division and Chancellor office decision-making. -Design and coordinate action plans to achieve strategic goals and objectives of the DAA and VCAA. -Support the tracking, coordination of projects and initiatives within DAA and across other units. Collaboration with Key DAA leadership and Other Chancellor Office Teams -Establish strong liaisons and coordinate activities with the various divisions that relate to assigned responsibilities. -Work collaboratively, and as a team member, within DAA office and across CSUCO units and beyond (e.g., external associations and groups involving the VCAA). Communications Support -Prepare technically sound, accurate and timely correspondence, spreadsheets, and PowerPoint presentations. -Regularly engage with the Assistant Director of Academic Affairs communications to ensure scripts, background materials, and talking points are prepared for speaking engagements and other formal events. -Write and/or edit high quality communications, letters, memos, presentations, reports, many of a highly sensitive and confidential nature. -Work collaboratively with CSUCO Communications with research, preparation and proofreading of briefings, correspondence, reports for the VCAA. Ensure quality control and approve draft documents for distribution and signature. -Maintain up to date internal/external contact lists, including listservs of division staff, and campus presidents, provosts and other groups. Coordinate distribution of division wide or other group emails and develop communications relevant to current and long-term projects and initiatives. Meeting and Event Support -Support special events, and project convenings for the VCAA, develop agendas, manage logistics, and prepare and distribute materials. Attend on and off-site meetings, as needed. -Prepare minutes and meeting notes as needed and handle requisitions, reimbursements, business meal forms and other inter-office documents in accordance to the CSU hospitality policy. Other Duties -May serve on special committees, or act as DAA representative. -Perform other duties as assigned in support of DAA goals. Qualifications This position requires: -A bachelor's degree from an accredited four-year college or university. -Minimum of four years of experience providing administrative support to an executive. -Superior analytical and project management skills. Superior proficiency with Microsoft Office Suite, Outlook Mail, Microsoft Teams, Zoom and the ability to quickly learn new applications. -Strong Excel skills - formulas, pivot tables, VLOOKUPs -Strong written, verbal, interpersonal, and customer service skills. Ability to work with a diverse group of individuals in a multicultural environment, including employees at all levels within the university system, trustees, local and state agencies, students and more. -Strong organizational skills with high level of confidentiality, accuracy, attention to detail, and timeliness. Must be able to exercise judgment when handling sensitive and confidential information. High tolerance for ambiguity. -Ability to take initiative and use sound judgment in solving problems, developing solutions and prioritizing work, in the context of fast paced environment and competing demands. Preferred Qualifications -Master's degree or higher. -Ability to gain a firm understanding of academic organizations within the University as well as policies and procedures applicable to institutions of higher education. -Proficiency with tools such as People Soft, data visualizations, SharePoint, project management software. -Data and analytics management and use. -Demonstrated resilience, diplomacy, problem-solving, and conflict resolution skills in a variety of situations, including across departments and with external partners. Maintain effective and cooperative working relationships. Application Period Priority consideration will be given to candidates who apply by December 29, 2025. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity Consistent with California law and federal civil rights laws, the CSU provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor's Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor's Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Catholic Charities of Los Angeles, Inc. is one of the largest human services organizations in California, guided by the mission of creating help and hope for those that are served. The Agency operates community centers and homeless shelters and delivers a comprehensive range of programs serving individuals and families in need, including in-home services for homebound seniors, refugee resettlement, youth employment services, counseling, affordable before- and after-school care, immigration assistance, early childhood education for low-income children, and a temporary worker center. In addition, Catholic Charities of Los Angeles oversees the Catholic Youth Organization (CYO), which coordinates interscholastic athletics for schools throughout Los Angeles. The Executive Director seeks a highly experienced Executive Assistant to provide executive-level administrative, operational, and confidential support within the Executive Office. This exempt position serves as a key liaison between the Executive Director, senior leadership, Board members, and internal and external stakeholders. The successful candidate will demonstrate exceptional organizational and communication skills, sound judgment, discretion, and the ability to manage complex and competing priorities in a fast-paced, mission-driven nonprofit environment, while supporting and upholding the values and mission of the Agency. Responsibilities: Provide comprehensive administrative support to the Executive Director, including calendar management, meeting coordination, travel arrangements, and expense tracking. Serve as a primary point of contact for the Executive Director, screening calls, emails, and requests with professionalism and discretion. Prepare, edit, and manage correspondence, reports, presentations, and briefing materials for internal and external audiences. Coordinate and support Board of Directors meetings, including agenda preparation, packet distribution, minutes, and follow-up action items. Maintain confidential files, records, and sensitive information in compliance with organizational policies and legal requirements. Assist with special projects, strategic initiatives, and cross-departmental coordination as assigned. Track deadlines, commitments, and action items to ensure timely follow-through. Support communication between the Executive Director and senior leadership, staff, partners, and community stakeholders. Perform additional duties as required to support the effective operation of the Executive Office. Qualifications: Bachelor's degree or equivalent combination of education and experience. Bilingual English/Spanish required. Minimum of 3-5 years of experience providing executive-level administrative support, preferably in a nonprofit or public sector setting. Strong written and verbal communication skills. High level of professionalism, discretion, and confidentiality. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms. Excellent organizational, time-management, and problem-solving skills. Ability to work independently, prioritize effectively, and adapt to changing priorities. Experience supporting a CEO, Executive Director, or Board of Directors. Familiarity with nonprofit governance and operations. Experience coordinating Board meetings and preparing Board materials. Knowledge of document management systems and scheduling software. Catholic Charities offers a wide range of employee benefits to support the total wellness of its employees. Our competitive package provides the flexibility to select the benefits that best meets the employee's needs. Benefits are effective the first of the month following 30 days of employment. Medical, Dental & Vision Life Insurance Retirement Plan to include 401a/employer contribution only and 403(b) Supplemental Insurance (life, Accident, disability insurance, etc.) Flexible Spending Account Health Care Spending Account Reimbursement accounts (HAS) Vacation days - 12 days per year Sick time - 10 days per year Short and Long Term Disability 13 holidays per year for regular f/t & p/t employees Public Service Loan Forgiveness Cell Phones for those working in Shelters or with Clients outside of the office Employee Recognition - Annual Staff Appreciation Day Event Free Parking

Under the general direction of the Chief Executive Officer (CEO), the Executive Assistant provides comprehensive administrative assistance and secretarial support to the CEO of the 22nd District Agricultural Association ("the District"), a state institution governed by a nine member Board of Directors appointed by the governor, that produces the San Diego County Fair and owns and operates the Del Mar Fairgrounds. The Executive Assistant is responsible for helping to ensure the smooth, forward-looking operation of executive functions and managing and executing a broad range of administrative tasks, including but not limited to coordinating meetings, managing correspondence, arranging travel, and serving as a liaison for the Board of Directors. This role requires exceptional organizational skills, a high level of discretion, an ability to analyze and anticipate needs and issues, and strong communication capabilities. You will find additional information about the job in the Duty Statement. Working Conditions Work is primarily performed in a standard office environment with artificial light and climate control. While performing this job, the employee is frequently required to sit, talk, and hear. The employee is occasionally required to walk, use hands and fingers to operate standard office equipment, push and pull file drawers, and move bank boxes up to 25 pounds. At times, work activities can involve walking and standing on foot for long periods. Work activities also require the employee to read, write, and speak English at a level required for successful job performance. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * EXECUTIVE ASSISTANT Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-503388 Position #(s): 012-000-1728-XXX Working Title: Executive Assistant Classification: EXECUTIVE ASSISTANT $4,733.00 - $6,102.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: San Diego County Telework: In Office Job Type: Permanent, Full Time Department Information WHO WE ARE The 22nd District Agricultural Association owns and operates the Del Mar Fairgrounds on behalf of the State of California, and is governed by a nine-member board appointed by the governor. Fairgrounds operations are primarily funded by revenues generated by hosting events, the largest being the annual San Diego County Fair. OUR PURPOSE We are a timeless community treasure where all can flourish, connect, and interact through year-round exceptional experiences. OUR MISSION We connect our community through shared interests, diverse experiences, and service to one another in an inclusive, accessible, and safe place with an emphasis on entertainment, recreation, agriculture, and education. OUR VISION We will be the community's iconic place for social interaction and cultural expression, honoring traditions, embracing innovation, celebrating excellence, and having fun. Department Website: ***************************** Special Requirements IF NEW to State Service: Individuals new to State service must have list eligibility to gain employment with any State agency. Individuals must take and pass the Executive Assistant online exam to be eligible prior to receiving a job offer. For exam information and instructions, visit the following link: ******************************************************************************** Application Instructions Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: Until Filled Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: 22nd DAA/Del Mar Fairgrounds Kaitlyn Findley-Thorn Attn: Human Resources Attn: HR Exams/Certs 2260 Jimmy Durante Blvd. Del Mar, CA 92014 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: 22nd DAA/Del Mar Fairgrounds Kaitlyn Findley-Thorn Human Resources Attn: HR Exams/Certs 2260 Jimmy Durante Blvd. Del Mar, CA 92014 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. * Statement of Qualifications - REQUIRED - Please see the Statement of Qualifications section below on the job advertisement for details and instructions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Bachelor's Degree * Professional certification for assistants such as Certified Administrative Professional or Professional Administrative Certification of Excellence * Three to five years' experience supporting an executive or senior leadership team * Exceptional writing, editing, and proofreading skills * Excellent organization and time-management skills * Demonstrated ability to multitask and pay attention to details * Experience handling highly sensitive and confidential information * Excellent computer skills, including Microsoft 365 products and Microsoft Teams * Demonstrated resourcefulness and creative problem-solving skills Benefits Our Amazing Perks! There are many benefits to joining our team, we have a Comprehensive Employee's Benefits Package which includes: Health and wellness benefits (e.g., medical, dental, vision, etc.); Time off benefits (e.g., paid vacation, sick leave, professional development days, personal holidays, 11-paid holidays per year, etc.); Financial security benefits (e.g., California Public Employees' Retirement (CalPERS) pension upon retirement, 401(k), life insurance for excluded employees: supervisors / managers, etc.). Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the position or application process. Department Website: ***************************** Human Resources Contact: Brittany Stroffolino ************** ext: 2012 *********************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: 22nd DAA - EEO ************** ********************* California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Statement Of Qualifications When preparing your Statement of Qualifications, you must adhere to the following guidelines: * Responses to the Statement of Qualifications must be addressed and numbered in the same order as listed below. * Resumes, letters, and other materials will not be considered as responses to the Statement of Qualifications. 1. Describe how your education and experience qualify you as the best person for the role of Executive Assistant. 2. Identify your strengths, special skills and abilities as an Executive Assistant and provide examples of how you have applied them in supporting an executive and/or a senior leadership team. 3. Provide a list of computer programs or software - including artificial intelligence - relevant to the Executive Assistant role that you have experience with and describe how you have used these tools to effectively support an executive leader. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Executive Assistant to the Vice President for Information Technology/CIO (Executive Assistant III) Compensation and Benefits Anticipated Hiring Salary Range: $5,797 - $5,913 per month Full CSU Classification Salary Range: $5,797 - $8,445 per month This is a full-time, probationary, exempt position. The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here. Job Summary The Executive Assistant to the Vice President for Information Technology and Chief Information Officer (CIO) serves as a strategic partner in advancing the daily operations and long-term initiatives of the IT Division at Fresno State. This position provides executive and administrative support, coordinating strategic priorities, special projects, and confidential initiatives critical to the effective management of the Office of the Vice President for Information Technology and CIO. The incumbent manages complex administrative, operational, and project activities that support university and divisional leadership. The role ensures alignment with institutional goals, exercises sound judgment in decision-making, and contributes to the development and implementation of programs, policies, and procedures. In addition, the Executive Assistant serves as the Strategic IT Communications Lead, acting as the primary liaison for all IT-related communications across the university. In collaboration with executive leadership and technical teams, the incumbent develops and delivers clear, consistent, and strategic messaging that promotes transparency, engagement, and awareness of IT initiatives in alignment with institutional priorities. Key Qualifications Comprehensive knowledge of administrative principles, business practices, and organizational operations. Demonstrated expertise in project coordination, fiscal management, and the development and implementation of administrative programs and processes. Strong analytical skills to collect, interpret, and summarize data, metrics, and operational trends to support strategic decision-making. Exceptional organizational and time management abilities to plan, prioritize, and manage multiple projects and competing deadlines. Excellent written and verbal communication skills, with the ability to prepare clear, accurate, and professional correspondence, reports, and presentations. Advanced interpersonal and relationship management skills to collaborate effectively with diverse internal and external stakeholders and represent executive leadership with professionalism and tact. Proven ability to lead, train, and mentor administrative staff, student employees, and volunteers. High attention to detail and accuracy, with strong problem-solving and critical-thinking capabilities. Proficiency in current office technologies, including word processing, spreadsheets, and relevant enterprise or data management systems. Ability to handle highly sensitive and confidential information with discretion and integrity. Flexibility and adaptability to shifting priorities, changing environments, and emerging institutional needs. Thorough understanding of applicable policies, laws, and regulations, with the ability to analyze complex administrative or operational challenges and recommend sound solutions. To view the full list of qualifications and job responsibilities, please click the Position Description button above. Education and Experience Equivalent to a bachelor's degree in related field. Four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Preferred Knowledge, Skills, or Abilities: Advanced degree in business administration, management, communications, information technology, or a related field. Demonstrated experience in higher education administration, preferably within the California State University system. Advanced leadership, organizational, and analytical skills with a proven ability to plan, coordinate, and execute complex projects and initiatives with institution-wide impact. Exceptional interpersonal and emotional intelligence skills, including self-awareness, empathy, and the ability to foster collaboration across diverse teams and stakeholders. Proven ability to develop and implement detailed action plans, manage competing priorities, and consistently meet or exceed deadlines in a dynamic environment. Strong strategic thinking, problem-solving, and decision-making capabilities with the ability to anticipate challenges and recommend effective solutions. Excellent written and verbal communication skills, with advanced proficiency in preparing executive-level reports, presentations, and correspondence. Department Summary Technology Services is dedicated to providing a broad range of technology-based planning, resources and services to the students, faculty and staff of California State University, Fresno. Technology Services will be a leader in providing effective technology and quality services and support that are integrated into the daily activities of the university community, advance teaching and learning, enhance productivity and safeguard information. Deadline & Application Instructions Applications received by January 4, 2026 will be given full consideration by the search committee. Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee. Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references. Fresno State California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce. Equal Employment Opportunity Information California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer. COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr@csufresno.edu. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter. Fresno State is a tobacco-free, smoke-free and vapor-free campus. Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Description and Essential Functions The Senior Administrative Secretary performs a variety of highly responsible administrative and secretarial duties in support of executive staff; performs a variety of highly responsible and complex clerical, secretarial and administrative duties for a department; and may supervise secretarial and/or clerical staff and direct the work of interns. This is the advanced journey level class in the Administrative Secretary series. Positions at this level are distinguished from other classes by the analytical nature of a majority of the work performed as well as providing secretarial support to an executive and/or a department with a significant level of City Council activity. Individuals in this position must keep multiple tasks on schedule, use tact and judgment, and preserve confidentiality of sensitive information. The current vacancy is in the Office of the City Clerk; however, the eligibility list established from this recruitment may be used to fill additional vacancies as they occur. Essential Functions Functions may include, but are not limited to, the following: research, compile and analyze background data; perform routine and special administrative projects for management personnel; prepare independent draft reports and documentation; coordinate calendars; maintain hard copy and electronic records and files regarding department administrative activities; perform a wide variety of complex, responsible, and confidential secretarial and administrative duties for executive staff and other management personnel including providing routine analytical support; coordinate the department-wide City Council and/or Commission/Task Force agenda process; review staff reports for quality and completeness; ensure related attachments and exhibits are included; coordinate agenda process with City Clerk's office; assist in developing staff reports for submittal to the City Manager or City Council including preparing reports, assembling background materials, and composing first drafts; participate and assist in the development and administration of a department budget; prepare budget reports; compile annual budget requests; monitor and control expenditures. Interpret and explain City and department policies, rules, and regulations in response to inquiries; refer inquiries as appropriate; assist in developing department policies and procedures in order to meet department objectives; independently respond to letters and general correspondence not requiring the attention of executive and/or management personnel; recommend and assist in the implementation of goals and objectives; establish schedules and methods for office operations; implement office policies and procedures. Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities; review and summarize miscellaneous reports and documents; prepare background documents as necessary; research and analyze routine administrative projects for executive and/or management staff or the City Council; prepare first draft reports on routine administrative matters; receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attentio; provide follow up to assignments given to management and/or operations staff by executive and/or management staff; provide status reports to executive and/or management staff; receive telephone calls including complaints, and provide assistance to callers using judgment as to calls requiring priority attention; coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences; provide secretarial/clerical support for assigned task forces, commissions, and boards; may supervise assigned staff; plan, prioritize, assign, and review the work of staff involved in providing administrative support; conduct employee evaluations; may participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; recommend disciplinary action and implement discipline procedures as directed; may order and purchase supplies for administrative operations; perform accounting functions related to ordering supplies, equipment and services; may maintain time card and payroll records; maintain personnel files and records for management personnel including employee evaluations and disciplinary actions; assist in the support of a board or commission including posting legal notices, preparing agendas, assembling background materials, and typing minutes of meetings as assigned. Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; perform related duties as assigned. Minimum Qualifications Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Five years of increasingly responsible administrative and secretarial experience, including two years of office management and/or supervisory experience AND equivalent to the completion of the twelfth grade preferably supplemented by course work in secretarial, business, accounting or a related field. Required Typing Certificate:A valid typing certificate demonstrating a minimum speed of 55 net words per minute dated within 12 months of your application is required and must be attached to the employment application. Please note: Online and/or self-administered typing certificates, and typing certificates that do not show net words per minute and the error rate are not qualifying. For additional information regarding the City of Chula Vista's requirements and a list of local agencies applicants can obtain their typing certificate, please click here. Desirable Qualifications:Bilingual skills at the business conversational level are desirable. Knowledge, Skills and Abilities / Physical Demands and Working Conditions Knowledge, Skills and Abilities Knowledge of: Principles and practices of routine analytical research. Principles and practices of office management. Principles and practices of supervision and performance assessment. English usage, spelling, grammar, and punctuation. Modern office methods, procedures, computer equipment, and computer software. Pertinent City functions, policies, rules and regulations. Principles and methods of business letter and report writing. Principles and practices of bookkeeping. Ability to: Prepare draft reports requiring analytical skill. Understand the organization and operation of the City and of outside agencies as necessary to assume assigned administrative responsibilities. Intermittently review documents related to department operations; perform data entry and basic searches in various databases and information management computer applications; create and run reports as directed in these programs; observe, identify, and problem solve office systems and procedures; understand, interpret and explain department policies and procedures; explain and problem solve office issues for the public and with staff. Plan, organize and schedule priorities in the office. Compose general correspondence and letters. Interpret and apply administrative and departmental policies, laws, and rules. Preserve confidentiality of sensitive material routinely encountered as part of work assignments. Develop and recommend policies and procedures related to assigned office operations. Supervise, train and evaluate assigned staff. Operate and use modern office equipment including personal computers and related software. Analyze situations carefully, recommend solutions, adopt effective courses of action. Compile and maintain complex and extensive records and prepare reports. Take notes and write summaries of meetings. Type at a speed of 55 Net Words Per Minute. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Physical Demands and Working Conditions On a continuous basis, sit at desk for long periods of time. Intermittently, twist and reach office equipment; write or use keyboard to communicate through written means; occasionally run errands; lift up to 10 pounds. Additional Information Recruitment No. 26018501 To be considered, applicants must submit a City Application by closing date and time listed.Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail. Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.

Salary and Benefits Salary Range: $5,540.00 per month to $7,893.00 per month. PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $5,540.00 per month to $6,716.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Student Services Professional III About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position Please Note: Review of applications will begin on November 4, 2025. The Online BSBA Senior Academic Advisor & Graduate Programs Assistant (Self-Support Programs) provides comprehensive academic advising for the Online BSBA Self Support Program and program coordination support for the Self Support Graduate Programs within the College of Business & Economics (CBE). The position serves as a main advisor for Online BSBA students, assisting with academic planning, course progression, graduation eligibility, and degree completion. In addition, the incumbent supports Self Support Graduate Programs through administrative coordination, including processing degree checks, preparing graduate capstone completion memos, and submitting degree audit updates. This role requires close collaboration with faculty, department chairs, program coordinators, and University Extension, and campus administrative offices to ensure effective program delivery, data accuracy, and high-quality student support. Responsibilities Online BSBA Academic Advising Provide comprehensive academic advising to Online BSBA Self Support students on major requirements, GE, and university policies. Assist students with course selection, registration, petitions, and degree progress tracking. Identify students experiencing academic difficulties and develop individualized plans for success. Evaluate transfer, test, and military credits for degree applicability and ensure approvals are recorded accurately. Conduct final major/minor checks and determine graduation eligibility for Online BSBA students. Utilize advising systems (Bay Advisor, degree planning tools, PeopleSoft) for degree tracking and proactive student outreach. Respond promptly to student inquiries via email, phone, and virtual advising platforms. Collaborate with University Extension and the Student Support & Success Coordinator on advising processes, registration campaigns, and retention efforts. Maintain adherence to FERPA and ethical advising standards in all student interactions. Student Resources and Academic Support Advise students and faculty on course articulation and transfer credit evaluation processes. Collaborate with advisors, faculty, and the Articulation Officer to ensure accurate use of the Transfer Equivalency System (TES). Serve as liaison with the Study Abroad Office, department chairs, and program coordinators to review international course materials and determine transfer applicability. Maintain and update advising and program materials such as graduation checklists, orientation guides, and academic resources. Assist in training staff and advisors on academic policies and procedures. Contribute to the accessibility and accuracy of academic resources to enhance student success and retention. Self-Support Graduate Program Coordination Provide administrative coordination for Self-Support Graduate Programs. Collaborate with University Extension, department chairs, Graduate Program Coordinators, and Enrollment Services to manage processes and student records. Assist with processing degree checks, preparing graduate capstone completion memos, and submitting update requests for Degree Audit Reports (DARs). Maintain graduate program documentation, advising guides, and electronic forms. Support program planning and scheduling efforts based on enrollment needs and student feedback. Provide administrative and communication support to graduate coordinators and faculty. Meetings and Professional Development Participate in college and university committees, working groups, and events representing CBE and its self-support programs. Meet regularly with the Student Support & Success leadership to follow up on projects and initiatives. Collaborate with Academic Affairs, Student Affairs, Stateside College of Business & Economics Advising Offices, and Extended Education partners to enhance student services and advising efficiency. Attend conferences, workshops, and trainings on advising best practices and self-support program coordination. Contribute to continuous improvement and innovation in advising and program management. Minimum Qualifications Knowledge and Abilities Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Experience Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. Required Qualifications Knowledge and Abilities Knowledge of student success and academic advising best practices in higher education. Strong understanding of online and self-support program structures, policies, and coordination requirements. Ability to interpret and apply academic and administrative policies related to degree requirements, transfer credit, and graduation evaluation. Familiarity with graduate program processes, including degree check, capstone completion, and audit documentation. Excellent communication, organizational, and problem-solving skills. Ability to collaborate effectively with faculty, staff, and administrators across multiple units. Proficiency in PeopleSoft, EAB Navigate, TES, and related systems, as well as Microsoft and Google applications. Attention to detail, strong analytical skills, and ability to manage multiple projects simultaneously. Commitment to diversity, equity, inclusion, and holistic student success. Equipment Used Standard office equipment and software including PeopleSoft, EAB, Adobe Sign, CSU Student Success Dashboard, and Google/Microsoft Office Suites. Education and Experience Bachelor's degree (or equivalent professional experience) and three years of progressively responsible experience in student services or a related field. Master's degree in a relevant area may substitute for one year of required experience. Physical/ Environmental Conditions Ability to sit or stand for extended periods. Occasional evening and weekend work required for events and program support. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

THIS POSITION MAY BE ELIGIBLE FOR A HYBRID WORK SCHEDULE. THE AMOUNT OF TELEWORK IS AT THE DISCRETION OF THE DEPARTMENT AND IS SUBJECT TO CHANGE AS BUSINESS NEEDS ARISE. Are you an innovative thinker? Are you looking for a leadership position with a dynamic team? Do you want to be a trailblazer of the hybrid workforce? If your is answer yes, this may be the place for you! The Operations Support Section's (OSS) provides support to the Tax Processing and Accounting Division (TPAD). The Policy and Technical Support Group's mission focuses on the administrative needs of TPAD. Day-to-day you will find yourself collaborating with all levels of staff and management on a variety of vital activities. This will include but is not limited to the Balanced Scorecard and Strategic Plan maintenance, division specific technical training, and workload management reports. You will actively participate in special projects and management meetings. As a first-line manager, you will have the opportunity to coach, mentor, and develop staff into tomorrow's leaders. In OSS, we work as a team and encourage innovative ideas. Our management team has thoughtful insights on training, legislation, reports, process improvements and strategic planning. It is a wonderful place to gain perspective and experience with Tax program support functions. Please review our desirable qualifications and position statement for further insight into the tasks performed and skills utilized. This position is headquartered in Sacramento and may be eligible for telework under EDD's telework policy. California Government Code Section 14200 requires employees to reside in California to telecommute. Employees are required to report to their headquarters office, as needed. Travel expenses to and from the assigned headquarters are the responsibility of the employee. Position located at 1416 9th Street Sacramento, CA 95814. Position exists in Sacramento County. Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours in the Personal Leave Program 2025 (PLP 2025) per month. For more details, please click here to visit the California Department of Human Resources (CalHR) website. You will find additional information about the job in the Duty Statement. Working Conditions Visa Sponsorship This position is not eligible for visa sponsorship. Applicants must be authorized to work in the US without the need for visa sponsorship by the start date of employment. This position is headquartered at the New Labor Agency Building (NLAB), a newly remodeled high-rise building. Located in the heart of Downtown Sacramento and in close proximity of the State Capitol and the Golden1 Center, this beautiful and modern building provides the following amenities: Break areas, wellness/lactation rooms, coffee points, a fitness center with private showers, a Career Center for EDD Employees, a micro market, building-wide WiFi, an outdoor terrace, bike storage, nearby public transit options, and much more. Apply today for the opportunity to work in this state-of-the-art building! Travel is required for meetings and/or training. Minimum Requirements You will find the Minimum Requirements in the Class Specification. * TAX ADMINISTRATOR I, EMPLOYMENT DEVELOPMENT DEPARTMENT Additional Documents * Job Application Package Checklist * Duty Statement Position Details Job Code #: JC-505082 Position #(s): ************-020 Working Title: Group Manager Classification: TAX ADMINISTRATOR I, EMPLOYMENT DEVELOPMENT DEPARTMENT $8,109.00 - $10,583.00 New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Work Shift: 8:00am - 5:00pm Work Week: Monday - Friday Department Information The Employment Development Department (EDD) is one of the largest State departments with employees at hundreds of service locations. For more than 70 years, the EDD has connected millions of job seekers and employers in an effort to build the economy of the Golden State. In order to continue our mission, we are constantly looking for the best and the brightest to join our ranks. Working at EDD presents many opportunities. If you strive to make a difference, we invite you to seek a career with EDD. Department Website: ********************* Special Requirements It is strongly encouraged to apply through your CalCareer Account at ********************** Please only submit ONE application. Electronic applications submitted through your CalCareer Account are highly recommended and will be received/processed faster than other methods of filing. If you are unable to apply electronically through your CalCareer account, please mail a completed and signed State Examination/Employment Application STD Form 678 and application package to the mailing address provided in the "Application Instructions' section below and ensure the following: * Clearly indicate the Job Code #, Position Number and the Classification Title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on Page 3 of your State Examination/Employment STD Form 678. * Clearly indicate the basis of your eligibility (list, transfer, reinstatement, etc.) in the "Explanations" section located on Page 3 of your State Examination/Employment Application STD Form 678. * Remove and do not submit the "Equal Employment Opportunity" questionnaire (Page 10) with your completed State Examination/Employment Application STD Form 678. This page is for examination use only. * Do not include your full Social Security Number on your documents and/or do not provide any LEAP information. Examination/Assessment To apply for this position, you must obtain list eligibility by taking and passing the examination. If you already have list eligibility for this classification, you do not need to retake the examination unless your list eligibility has expired. For more information about the State hiring process, click here. To watch tutorials on how to apply for a State job, click here. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 1/30/2026 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at ********************** When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Employment Development Department Mail In Address Attn: Job Control #505082 Human Resource Services Division, MIC 54 PO Box 826880 Sacramento, CA 94280-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Employment Development Department Drop Off Address Attn: Job Control #505082 EDD/Human Resource Services Division 1416 9th Street, 1st floor lobby Sacramento, CA 95814 08:00 AM - 04:30 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: * Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at ********************** All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. * Resume is required and must be included. * Other - A Cover Letter is required and must be included. * Statement of Qualifications - A Statement of Qualifications (SOQ) is Required. Please see "Statement of Qualifications Requirements" section for more information about the SOQ. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: * Ability to create a work environment which encourages creative thinking and innovation and seeks innovative solutions to problems. * Knowledge of the Tax Branch strategic plan and balanced scorecard. * Ability to develop and implement operational plans and lead the organization through change and achieve its goals. * Excellent professional written and oral communication skills. * Strong attention to detail. * Experience with creating and presenting training in-person and virtually. * Ability to facilitate meetings and delegate tasks. * Experience with building relationships with internal customers/partners. * Experience with team projects. * Ability to anticipate and plan for future workload adjustments. Benefits Benefit information can be found on the CalHR website, ***************** and the CalPERS website, ******************* Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Department Website: ********************* Hiring Unit Contact: Kami Chavez ************** ********************** Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer ************** Accessibility@edd.ca.gov California Relay Service: ************** (TTY), ************** (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Statement of Qualifications Requirements A Statement of Qualifications (SOQ) is Required. Applicants must include a Statement of Qualifications (SOQ) for this recruitment. The SOQ should be no more than 2-pages in length, using 12-point font. Please use the below questions as heading, with your response underneath. Applicant first and last name should be in the upper right-hand corner. * Describe a time you successfully communicated with a team member that had opposing opinions on a project or assignment. What steps did you take to communicate effectively? What was the outcome? * Describe a difficult decision you had to make as a leader, and how did you come to that decision. * Please describe an experience you have had with a co-worker or customer involving miscommunication, and how you dealt with it, and what was the outcome? The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. Resumes and Cover Letters do not take the place of the SOQ. Applications received without the SOQ may not receive consideration and may be excluded from the hiring process. Background Investigation Requirement The position(s) may require an applicant to pass a background investigation. However, applicants will not be asked to provide information about a conviction history unless they receive a conditional offer of employment. The department will make an individualized assessment of whether the conviction history has a direct or adverse relationship with the specific duties of the job and the work performed by the department. The department will consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency, nature and seriousness, and age at the time of the offense(s). The investigation will consist of completion of a personal history statement and fingerprinting checks with the Federal Bureau of Investigation, Department of Justice, and/or local law enforcement agencies. Anyone failing to pass the background investigation will be provided information on how to appeal the process. A criminal conviction may not result in an automatic determination of "Not Qualified." ADDITIONAL DEPARTMENT INFORMATION The Employment Development Department may require a new probation in accordance with applicable probationary period rules. Click on the link to complete the Employment Development Department Recruitment Survey: EDD Recruitment Survey Merit System Principles Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at ******************************************************************************************* Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Introduction This examination is being given to fill multiple vacancies countywide and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. OA.SOA-01.26.26 by Employment Services Team TYPICAL DUTIES * Prepares routine reports and documents from written material or machine transcription using a typewriter, word processor or other office equipment; formats documents, charts, reports and forms using techniques that may require the use of office automation equipment; edits for punctuation and spelling; proofreads for accuracy and consistency; may independently compose and prepare reports, letters and/or memoranda. * Performs basic secretarial work; receives and screens visitors, callers and mail, and directs to appropriate individual or office; takes and transmits messages; makes appointments; greets and assists customers in person, on the phone, on the computer or through other means of communication. * Provides and gathers routine information to/from a variety of sources; asks/answers questions and completes forms; identifies customer needs; searches for, receives and explains information regarding rules, regulations, policies, procedures and technical office operations; may issue certificates, permits, licenses and other documents; provides customer service in a calm, helpful and effective manner. * Processes and maintains routine information related to departmental operations, including information of a limited technical, specialized or sensitive nature; codes, files and retrieves documents and records using standard alphabetical, numerical, coded and computerized filing systems. * Researches, compiles, maintains and processes basic statistical, financial and/or numerical data related to departmental personnel, payroll, purchasing, inventory, budget and/or other functions; verifies and makes basic entries and notations; reviews material for completeness and accuracy; performs basic computations and calculations; may compute, collect and receipt small amounts of money; may maintain basic ledgers and accounts; may process basic accounts payable/receivable, billing operations, and/or deposits; may develop and maintain routine spreadsheets and databases, either by hand or computer. * May operate a multi-line telephone switchboard; may dispatch vehicles. * May help train or review the work of others; may provide technical assistance as part of a training program. MINIMUM QUALIFICATIONS (Special Note: For positions reclassified to this class as part of Classification Studies #01-18 and #02-08, the incumbents occupying those positions on the effective date that the study is implemented by the Board of Supervisors shall be deemed to meet the minimum qualifications for the class.) Experience: One year of general clerical, secretarial and/or office technical work. Substitutions: a) One year of business training in an approved vocational training program may substitute for the above-required experience; or b) Completion of 30 semester/45 quarter units at an accredited college or university may substitute for the above-required experience. Certificates: 1) Valid typing/keyboarding or other acceptable certification of ability to input data at the rate of 45 words per minute, if required by the nature of the assignment; and/or 2) Possession of an acceptable proficiency certificate in one or more computer software programs, if required by the nature of the assignment. Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the position, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE General office practices and procedures; personal computer systems and general office computer software; fundamental public relations techniques; basic filing and recordkeeping systems; standard language mechanics; standard correspondence and report formats; basic arithmetical operations related to clerical processes; basic cash handling procedures. ABILITY Utilize standard office procedures and equipment; follow oral and written directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform basic arithmetical operations; match names and numbers. PHYSICAL/MENTAL REQUIREMENTS Mobility-Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Frequent decision making, concentration, and public contact; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org). Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021. Health Insurance: San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance: The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance: The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at ************* under Human Resources/Employee Benefits. Life Insurance: The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan: This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan: Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at ************** for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation: The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation: Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays: Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave: 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive: An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave: 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase: New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing: Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program: Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities: Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: * Written Exam: The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. * Oral Exam: The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. * Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. * Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Online Written Exams: Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: * Online exams must be completed in one sitting and can only be taken once * Candidates will have access to an online exam within the allotted time only * A steady internet connection is highly recommended * The allotted time will still continue if a candidate closes the window or gets disconnected * Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer. Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at ************* for information on accommodations. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at ************** prior to the examination date. Veteran's Points: Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: * September 16, 1940 to December 31, 1946 * June 27, 1950 to January 31, 1955 * August 5, 1964 to May 7, 1975 * Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. * Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. * Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; * They are related to the Appointing Authority or * The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Please be advised that Human Resources will only be accepting Online Application submittals for this recruitment. Paper application submittals will not be considered or accepted. Apply Online: *************/department/hr Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: ************** Job Line: For current employment opportunities please call our 24-hour job line at **************. When a final filing date is indicated, applications must be submitted online to the Human Resources Division before the submission deadline. Resumes and paper applications will not be accepted in lieu of an online application. (The County assumes no responsibility for online applications which are not received by the Human Resources Division). San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer: San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to *************/department/hr/eeo. Click on a link below to apply for this position: