Administrative Coordinator jobs at Johanna Foods - 62 jobs

The Arc of King County serves all people with intellectual and other developmental disabilities (IDD) across the lifespan, from prenatal diagnosis through end-of-life care. Our programs include: Information and Family Support for individuals with IDD, their family members, and community; Supported Living Services for adults living in the community; and Public Policy and Civic Engagement for people who want to ensure communities and public services work for people with IDD The Arc promotes and protects the human and civil rights of people with IDD, actively supporting their full inclusion so that they can live, learn, work, and play in the community - making the world a better place for us all. For more information about the organization, visit our website at ***************************** Position Description The SLP Financial Administrative Assistant (SLP FAA) is a full-time, non-exempt position responsible for supporting financial and administrative functions of the Supported Living Program. This position oversees financial communication with client representative payees, Washington State Department of Social and Health Services (WA DSHS), Social Security Administration (SSA), housing authorities/landlords and Medicaid/Medicare. The SLP FAA ensures timely processing and tracking of reimbursement forms for client-related expenses, maintains organized financial records, assists Quality assurance team in Individual Financial Plan (IFP) creation and maintenance, oversight of client ledgers, supports audit preparation, and collaborates closely with program management to promote transparency, accuracy, and accountability in financial and administrative processes. Additionally, the SLP FAA oversees SLP vehicle fleet tracking and maintenance. Organizational Reporting Relationships Department: Supported Living Supervisor: Quality Assurance and Outcomes Manager Duties specific to this position Maintains basic accounting and documentation practices. Knowledge of confidentiality standards, including HIPAA and agency policies related to client information. Maintains current knowledge of DDCS financial processes, reimburse systems RARs, and allowable expense guidelines for Supported Living programs. Understanding and ability to implement best practices for internal auditing, documentation accuracy, and data integrity. Awareness of representative payee roles, responsibilities, and communication protocols. Proficiency in Microsoft Office Suite (Excel, Outlook, Word), familiarity with platforms: Therap, Humanity, Paycom, Washington Connects and Relias. Billing and invoice processing for trainings and events, including utilizing website interfaces. Assistance in providing trainings and hands on opportunities to expand both staff and client knowledge of processes and procedures related to finances as well as other administrative tasks associated with SLP. Keeps an up-to-date knowledge of IDD services and resources applicable for clients. Maintains, navigates and reconciles using financial monitoring systems such as, but not limited to Digital Banking portals, QuickBooks and Expensify. Accurately responds to and strives to resolve in a timely manner all Information and Referral questions and/or emotional support requests that come through in-person events or office visits, email, phone, and social media connections. Under supervision, coordinates programs which includes developing program plans and documenting program activities in order to ensure quality service delivery and achievement of program outcomes. Ensure all internal and external materials and trainings are accessible to different cultural communities in terms of disability, language, culture, location, and other cultural considerations through utilizing The Arc of King County's diverse staff team, and/or interpreters (over the phone or in person). Attend SLP hosted events throughout King County. Conduct visits on a quarterly basis to participant homes to ensure financial compliance. Conduct onsite vehicle audits as needed to ensure accurate vehicle maintenance. Proactively participate in team, department and agency meetings to achieve program goals. Maintains good relationships with community stakeholders including groups identified by supervisor. Ensures program documentation and materials are up to date including but not limited to client budgets and IFPs. Work with supervisor to collaborate with other departments in organization when possible. Other duties as assigned. Essential Functions Communicates in a timely and thoughtful manner with participants, co-workers, and community members. Such as: Responds to emails and calls within 2 business days. Shares materials with teammates and consults with supervisor. Maintains timely and thorough documentation. Such as: Meets biweekly deadline to submit hours in Paycom. Maintains an up-to-date Outlook calendar. Collaborates with co-workers when asked. Such as: Regularly attends staff or team meetings. Self-starter: Able to independently identify what needs to be done and does it to completion Time management: Uses time wisely to complete tasks in a timely manner Professional growth: Shows willingness to learn and apply new skills. Such as: Corrects action when coached on performance. Evaluates activities for effectiveness. Attends professional development opportunities. Personal relations: Is flexible and courteous with clients/participants; empathetic while keeping professional boundaries. Such as: Listens attentively. Follows through in a timely manner. Is supportive and helpful. Reliability: Can be counted on to complete job duties. Does not leave team or clients waiting for deliverables. Ability to persevere in the face of obstacles. Maintains a high level of confidentiality and professionalism at all times. The above is not a comprehensive list of activities, duties or responsibilities required of this position. Management may assign or reassign duties and responsibilities at any time as it deems necessary. Physical and Other Requirements Ability to pass a criminal background check Mandatory Reporter. Ability to use phone, email, and internet with ease Work hours typically occur between 8:30 AM - 4:30 PM Monday-Friday with some flexibility Requires some evening and weekend work with advanced notice Daily presence in our main office, The Arc Legacy Center in SeaTac (this is an in-office position) Ability and willingness to drive, navigate, and work anywhere in King County on occasion WA drivers' license and verification of good driving record, insurance, and reliable transportation Ability to lift, push, or pull 15-20lbs Ability to operate standard office equipment Close visual acuity to prepare and analyze data and extensive reading. Repeating motions that may include the wrists, hands and/or fingers. Qualifications Education Bachelor-level degree preferred or equivalent work experience. Experiences Minimum of one year of experience in an administrative or financial position. Direct experience interacting with and supporting people with intellectual and developmental disabilities and their families. Minimum qualifications Current CPR/AED and First Aid Certification or ability to obtain at time of hire. DSHS/DDCS Basic Core Requirements (or completion of these trainings within 90 days of hire). Ability to learn about IDD and community resources through experience and on-the-job training. An ongoing commitment to learning, as policies, services and procedures change over time. Ability to learn implement and apply State of Washington Mandatory Reporting requirements. Demonstrated ability to work effectively with individuals of diverse economic, ethnic, and social backgrounds. Experience in using MS Office Suite (e.g. Word, Excel, PowerPoint, Outlook, etc.) and able to learn and use other required technology. OR a combination of education, experience, and measurable performance which demonstrates the capability to perform the duties of this position. Hours/Salary/Benefits This is a full-time non-exempt position. This position is eligible for The Arc of King County's employee benefits package which includes medical, dental, and vision insurance, 401(K), EAP, Orca card, paid holidays, paid personal leave, and more. Hourly Wage $27-28/hour If reasonable accommodation is needed, please contact Human Resources at **********************. The Arc of King County is an Equal Employment Opportunity employer. All qualified candidates are encouraged to apply.

Job Summary: Edge Construction Supply, a division of NEFCO Construction Supply, is a business-to-business supply distribution company that sells products primarily to commercial contractors, industrial businesses, municipalities, and government entities. Additionally, we have a rental department, repair center, customer training, and other professionally customizable services. We have developed a loyal clientele base. Edge Construction Supply is over 65 years old, privately held, and spans 5 states with 9 locations, headquartered in Spokane, Washington. We sell over 30,000 products from over 200 manufacturers, including: power tools, hand tools, safety equipment, abrasives, fasteners, hangers, strut, ladders and a variety of trade specific tools, equipment, & material handling products. NEFCO is a construction supply company. We provide support to our contractors by serving as the channel that unites them with the construction products that they need. When it comes to the contractor, we are always there when they need us. We never stop working for them. When they build, we build together. #unitedwebuild Job Summary: Reporting to the Regional Accounting Manager, this position will greet, assist, and provide direction and information to clients, visitors, and other guests of Edge Construction Supply/NEFCO. Job Duties: Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts them to the appropriate location. Answers, screens, and directs phone calls to staff; takes messages and schedules appointments. Receives mail, documents, packages, and courier deliveries and delivers or distributes items. Bring items to the Post Office as needed. Performs administrative and clerical support tasks for the Accounting department. Performs basic filing and recordkeeping. Help resolve customer questions about accounts receivable, accounts payable, copies of invoices, and other general requests. Know the appropriate department or individuals to transfer or refer customers as required. Scan signed pick tickets. Process credit applications for approval by management. Assistant in administrative duties, as assigned. Details: Monday - Friday 8am-5pm (this schedule is set due to store operating hours) Typically 40 hours per week Requirements Qualifications: Excellent verbal communication skills. Excellent interpersonal and customer service skills. Basic understanding of administrative and clerical procedures and systems. Proficient with Microsoft Office Suite or related software. Must be able to lift up to 15 pounds at times. Salary Description $20.50 - $21.00 hr

Join our Team as an Office Administrator! We're seeking a highly organized and proactive professional to oversee day-to-day office operations and ensure smooth workflows across the organization. In this role, you will serve as the primary point of contact for all incoming client requests, ensuring smooth and efficient access to our D2C (direct-to-client) services. You will oversee the triage, prioritization, and coordination of requests, playing a key role in delivering timely and exceptional support to our clients. Your future work environment We are looking for an Office Manager at our new facility in Lafayette. Your future team As a global leader in wastewater treatment, rainwater harvesting, stormwater management, liquid storage and organic waste recycling, Premier Tech Water and Environment provides sustainable solutions to current and future problems. Thanks to our local roots and our worldwide reach, we have an extensive knowledge of our markets and are masters of our destiny. What we offer * Health, vision, and dental insurance plans - available day one * Short-Term & Long-Term Disability * Life insurance * Health savings and flexible spending accounts * Telehealth * Team member and family assistance program * 401(K) retirement plan with company match * Skills development through University of Premier Tech platform Your future role * Serve as the first point of contact for all D2C (direct-to-client) requests, ensuring smooth intake and prompt responses * Manage, triage, prioritize, and dispatch client requests to internal teams * Take ownership of order processing, tracking, and fulfillment for accuracy and efficiency * Maintain strong client relationships with proactive communication and solutions * Collaborate with cross-functional teams to resolve complex issues while driving a seamless client experience * Handle team attendance data, payroll support, and onboarding of new team members * Support daily office operations, including shipping, receiving, inventory, and supply management * Maintain accurate records, generate reports, and identify opportunities for process improvement * Promote continuous improvement and environmental health & safety programs Required skills * Degree in administration, A.A.S. in business, or equivalent experience * Dispatch or customer service experience * Office administration experience - HR administration is a plus * Proficient in Microsoft Word, Excel, Outlook, PowerPoint, and common office tools * Experience with CRMs and customer service software * Strong written and verbal communication skills * Excellent problem-solving abilities and attention to detail * Knowledge of NJ geography for planning and dispatching routes * Ability to work independently and collaboratively in a fast-paced environment * Customer-focused mindset with professionalism and strong interpersonal skills * Adaptable, resilient, and proactive in handling challenges * Team player able to collaborate with multiple stakeholders * Forklift experience is a plus * Health and Safety knowledge Do these words spark your interest? office, administration, administrative support, communication, client, dispatch, customer service, collaboration, septic, water treatment Do your eyes light up when you read about this great opportunity? Apply now, we look forward to meeting you!

Olympic Place by Bonaventure is seeking an LPN for our Assisted Living Director/Resident Care Coordinator role! From $30.00 to $40.00 Are you dedicated to making a difference? We are seeking an Assisted Living Director/Resident Care Coordinator to positively impact our residents' daily lives and guide families through the assisted living process. This role is crucial in ensuring our residents receive the highest quality of care, service, and safety. Additionally, the role involves training care staff to provide exceptional care and become future leaders. If you have strong leadership skills and are passionate about making a difference, we want to hear from you! Top reasons to work at Bonaventure High Starting Wage - From $30.00 to $40.00 Health Benefits - Medical and dental coverage with a minimum of 30 hours worked per week. Flexible Spending Account - For Healthcare and Day Care expenses. Retirement - Generous 401k matching program. Professional Growth - We provide on the job paid training. In addition, we provide paid education assistance and career advancement thru promotions to qualified individuals. Paid Time Off - To have fun, take care of yourself and your family. The accrual rate begins at .025 per hours worked. 6 Paid Holidays off What Will You Be Doing? This position oversees the operations of the community's assisted living program, aligning resident needs, state regulations, and company policies and procedures to provide exceptional care to residents. In this role, you will be responsible for the following tasks: Hire, train, supervise, and schedule care staff members. Coordinate and monitor all services relating to resident care needs through service plans. Update care and services to residents as needed through communication logs and service plans; meet with residents and family members to review service plans and charges. Provide hands-on training and support to medication aide and caregiving staff. Alert the Registered Nurse Consultant when a resident has a change of condition. Conduct timely audits of the medication administration program to ensure accuracy and completeness. Address resident and family concerns in a timely and appropriate manner. Model leadership and maturity to staff; present professionally to residents and family members. In other companies, the position of Assistant Executive Director is often referred to by different titles, such as Healthcare Coordinator, Executive Director, Healthcare Management, Memory Care Director, Executive Director of Assisted Living, Home Health Director, and Health Care Administrator. Qualifications Have or obtain state certifications and licenses. Demonstrated experience supervising team members and providing training and support. Understand and follow State regulations as well as company policies and guidelines. Must be able to comply with state vaccine requirements. English language required. CPR Certification (preferred). Must pass a criminal background check and drug test. Olympic Place by Bonaventure Our state-of-the-art senior living communities offer assisted living, residential care, and independent living. We provide in-home health care services to residents in our communities. Immediate job opportunities are available, so apply today! Why Work for Bonaventure Senior Living Not all senior living communities are the same. At Bonaventure, one of our main guiding principles is, "You can never go wrong when you are doing the right thing." This philosophy embodies our commitment to caring for our residents and team members, and we strive to uphold it. Bonaventure is also committed to providing an exceptional senior lifestyle, ensuring our residents and staff remain happy and engaged. Our employees enjoy a lively work environment, thorough training and support, and take pride in working for a company that provides exceptional service. Our culture is based on respect, appreciation, and empowerment. If you are a friendly, driven individual with a passion for helping others, Bonaventure Senior Living is the perfect fit for you!

Home City, Inc. represents three generations of experience with the highest quality fine textiles. What began as a small tailoring operation became an international business bringing the best in luxury fabrics to both customers and retailers. We slowly expanded our products to include sheets, comforters, pillows, towels, robes, and duvets. And throughout the years we've successfully maintained the best pricing in the industry. Home City, Inc. is headquartered in Edison, NJ, but we operate from other offices in the United States, as well as in Egypt, China, and India. And while we have a lot more than a single sewing machine these days, we're still driven by the artistry and craftsmanship my mother fell in love with all those years ago. Job Description Responsibilities Correspondence with Overseas Factories in relation to Purchase Orders, Production, Photography, Sample Requests, etc. Responds and follow-up with all overseas and inter-office email Create Confirms all purchase orders with overseas office and follow up with shipments Ensures all purchase order confirmations or invoices are signed by executives Request new production samples from overseas vendors Request lap-dip samples for all new production with overseas vendors/office. Send samples to customers for new production orders, if needed for approval Communicates with Factory any inconsistencies in containers quantity and quality, take images if needed for proof Follow-up with overseas vendors to ensure all containers are shipped on the date requested. Prepare and mail all USPS/UPS/Fed-Ex packages as needed Assist overseas office with any and all information needed to properly ensure all products are produced as ordered in a timely matter. Gather, send and monitor pre-production/production testing along with samples Communicate with Product Development, Production and Sourcing to exchange information Qualifications Qualifications • At least 5 years of Administrative and/or Secretarial experience • Computer Proficiency, including experience in Microsoft Office. Knowledge of NetSuite preferred. • Qualifications: Multitasking, Works well under Pressure, Leadership and Problem Solving skills, Good Work Ethic, Positive Attitude, Phone Etiquette, Written and Verbal Proficiency, and Confidentiality Additional Information Please provide the following • Resume • Cover letter including your compensation requirements • Examples of work All candidates must be within local commuting distance of our Edison, NJ office. No remote candidates will be considered. All your information will be kept confidential according to EEO guidelines.

Home City, Inc. represents three generations of experience with the highest quality fine textiles. What began as a small tailoring operation became an international business bringing the best in luxury fabrics to both customers and retailers. We slowly expanded our products to include sheets, comforters, pillows, towels, robes, and duvets. And throughout the years we've successfully maintained the best pricing in the industry. Home City, Inc. is headquartered in Edison, NJ, but we operate from other offices in the United States, as well as in Egypt, China, and India. And while we have a lot more than a single sewing machine these days, we're still driven by the artistry and craftsmanship my mother fell in love with all those years ago. Job Description Responsibilities Correspondence with Overseas Factories in relation to Purchase Orders, Production, Photography, Sample Requests, etc. Responds and follow-up with all overseas and inter-office email Create Confirms all purchase orders with overseas office and follow up with shipments Ensures all purchase order confirmations or invoices are signed by executives Request new production samples from overseas vendors Request lap-dip samples for all new production with overseas vendors/office. Send samples to customers for new production orders, if needed for approval Communicates with Factory any inconsistencies in containers quantity and quality, take images if needed for proof Follow-up with overseas vendors to ensure all containers are shipped on the date requested. Prepare and mail all USPS/UPS/Fed-Ex packages as needed Assist overseas office with any and all information needed to properly ensure all products are produced as ordered in a timely matter. Gather, send and monitor pre-production/production testing along with samples Communicate with Product Development, Production and Sourcing to exchange information Qualifications Qualifications • At least 5 years of Administrative and/or Secretarial experience • Computer Proficiency, including experience in Microsoft Office. Knowledge of NetSuite preferred. • Qualifications: Multitasking, Works well under Pressure, Leadership and Problem Solving skills, Good Work Ethic, Positive Attitude, Phone Etiquette, Written and Verbal Proficiency, and Confidentiality Additional Information Please provide the following • Resume • Cover letter including your compensation requirements • Examples of work All candidates must be within local commuting distance of our Edison, NJ office. No remote candidates will be considered. All your information will be kept confidential according to EEO guidelines.

We value: Safety, Integrity, Ownership, Collaboration, Service, Sustainability Moses Lake Industries, Inc. (MLI) is a rapidly growing producer of ultra-pure chemical products, serving the semiconductor and flat-panel screen industries worldwide. We deliver world class products to the leaders of the industries we serve. You will be working for a midsized company with great people and a history of steady growth and profitability. Sound like a match? If you are prepared to work in an exciting and rewarding environment, we look forward to considering your experience and qualifications. Shift/Hours/Location: Monday-Friday, 8am-5pm, onsite Moses Lake, WA Position Type: Temporary (6-Month Assignment) This is a temporary role with a defined 6-month term. At the end of the assignment, the position will be reviewed for potential extension or transition to a regular role, based on business needs. WHAT YOU WILL BE WORKING ON Overall front office management and coordination of effective front desk/visitor functions. Provide high level of professionalism and customer service as the first point of contact for employees, visitors, and vendors. Maintain MLI phone system and MLI phone lists in coordination with IT and ensure effective communication to staff. Answer incoming calls in a timely and professional manner and coordinate effective backup coverage plans. Maintain efficient/organized supplies for front office areas including conference rooms, lunchrooms, beverage and water stations. Support scheduling and logistics for conference room meetings, trainings, and company-wide events. Coordinate with facilities and maintenance teams to address office, lunchroom and and conference room needs. Maintain organization and safety of front office supply room. Overall management of front office supplies and special-order requests from area managers. Manage effective operations of company Micro Markets. Support employee onboarding program and management of employee photos and ID badge supplies. Distribution/mailing of company correspondence in and out of the facility. Maintain front office equipment, (i.e. copiers, fax, postage meter) in good working order. Schedule repairs as needed with approval. Regularly review and maintenance the Front Desk operations manual. Coordinate onsite food catering and deliveries as approved by area managers. Assist with transportation of supplies or equipment for special initiatives, events, or urgent requests. This may include driving to local vendors, offices, etc. Provide administrative support to executive team as needed. Planning and coordination of corporate events and employee celebrations for WA and OR facilities. Maintain corporate events calendar. Collaborate with other Admin Support staff at other facilities to ensure a high level of employee satisfaction with company events, celebrations and department programs. Coordinate and communicate monthly employee birthday and anniversary celebrations. Coordinate MLI Fitness Program and Years of Service Awards. Manage employee clothing and company SWAG programs. Assist employees with business travel programs and arrangements including scheduling of MLI autos and obtaining/maintaining Motor Vehicle Disclosure Authorization form. Prepare and process employee travel documents including passports and visas. Manage list of contracted hotel rates/discount codes for employee use. Collaborate with HR and other teams to support effective employee electronic communications and bulletin boards. Provide administrative support (including employee communications) as needed to accomplish the goals and objectives of the HR team. Uphold all MLI policies and “MLI Code of Conduct.” Strict compliance with Environmental and Safety regulations. Compliance and individual accountability with the MLI Quality System and ISO Registration is required. It is the employee's commitment to ensure that the Company's actual practices and procedures are exercised as directed. Perform other duties as assigned to support and sustain a high performing team. QUALIFICATIONS High School diploma or equivalent required. Minimum of one (1) year of office administration experience required. Must possess valid driver's license. Proficient administrative clerical procedures and systems such as answering phones, customer service, recordkeeping and filing, administrative writing, reporting and scheduling and task management. Experience with event planning and corporate events and or ability to learn. Customer Service: Friendly and helpful demeanor with a focus on employee and visitor experience. Adaptability and Resilience: Ability to adapt to changing priorities and customer needs in a fast-paced work environment while remaining a professional and positive experience with high level of work accuracy. Communication: Clear, professional verbal and written communication skills including creation of internal event promotions using graphic design tools. Organization: Strong ability to manage multiple tasks and prioritize effectively while maintaining high level of customer service and positive atmosphere. Initiative: Proactive in identifying needs, solving problems and escalating as needed. Event Coordination: Skilled in planning and executing events with attention to detail. Office Administration: Proficient using telephone systems and office management software (e.g., Microsoft Office Suite and related). Teamwork: Collaborative mindset with a willingness to support cross-functional teams. Confidentiality: Ability to handle sensitive information with discretion. PREFERRED QUALIFICATIONS Minimum of three (3) years administrative experience in an office environment preferred. Experience with event planning or employee engagement initiatives is a plus. SALARY & BENEFITS Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations. Summary pay range: $22-$30/hour Please note, because this is a temporary position we would not offer the following benefits: Medical, vision, and dental insurance benefits. WORKING CONDITIONS Duties are generally performed indoors in an office and high purity manufacturing environment. The noise level in the work environment is usually quiet to moderate. When working in the presence of safety hazards, the employee is expected to follow company safety rules and use proper personal protective equipment such as: hardhat, safety glasses and full leather shoes, etc. Employees will work in a covered Process Safety Management (PSM) environment containing threshold quantities of flammable liquids and/or gasses that have a potential for fire or explosion. Employees working in this environment are required to be free from devices that are not considered intrinsically safe. Examples of devices that may not be intrinsically safe include Insulin Pumps, Pacemakers, Pain Management devices, etc.

Job DescriptionDescriptionAdministrative Assistant WHO WE ARE: STAHL Companies provides the Program Management for its Channel of Commercial Technology companies in Government that consist of Small Businesses and New Technology start-ups. STAHL advocates for policies that can improve government services and maintain our government's competitive advantage, by bringing more technology into government programs. STAHL Companies advocates on behalf of our nation's innovative, new technology and small businesses looking to work with the U.S. government. We do this by aligning the voice of our small business members with advocacy for change in federal policy that will make the government market more accessible to small businesses and the commercial technology ecosystem. The Channel's founding Technical Board Members include former government leaders and IT executives passionate about bringing best-of-breed technology to the government. We are seeking a skilled and experienced Secretary I to join our team! Successful Stahl Companies employees possess the following traits: An ability to get things done: You are persistent, resourceful, results-oriented, and action-oriented. You constantly plan ahead and foresee issues before they occur. Analytical: In order to improve your comprehension of the market and the demands and problems of your clients, you have good analytical abilities and are at ease reading quantitative data. Creative mind-set: You are able to solve problems creatively and swiftly adjust. You possess a thorough understanding of product management principles and the ability to apply them when analysing data and making recommendations. Emotional Intelligence: You have a strong sense of self and excellent perception of how important relationships function. You are upbeat, sympathetic, adaptable, and inquisitive. Your genuineness, warmth, and competence help you win the respect of your co-workers. Trustworthy: You have a strong sense of morality, principles, and purpose. You are trustworthy because of how you conduct yourself. You are a living example of the company's values. Responsibilities: · Carries out recurring office procedures independently. · Selects the guideline or reference which fits the specific case. · Receives specific instructions on new assignments and checks completed work for accuracy. · Performs varied duties including or comparable to the following: · to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. · Controls mail and assures timely staff response; may send form letters. · As instructed, answers telephone, manages calendar, and arranges for meeting rooms · Reviews materials prepared for government approval for typographical accuracy and proper format · Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans · Requisitions supplies, printing, maintenance, or other services. · Is familiar with Microsoft Office products, prepares correspondence adhering to the Navy Correspondence Manual, takes and transcribes dictation, and establishes and maintains office files. Qualifications: · A minimum of three years of relevant experience is required.· Secret Security Clearance Required· Background experience on the program is required *Position is contingent upon award. Work Location: Naval Undersea Warfare Center Division Keyport, Keyport Washington To know more about the company, visit Stahl Companies (stahlcompanies.com) or G4i Staffing Home (govg4inc.com) There are two levels of support: Administrative Specialist Carry out recurring office procedures supporting specialized tasks in a specific Division/Department/Business Code as follows: Comptroller Department (Code 01) Manage department GOV Desk Guides by editing/revising content, distributing changes, and storing historical data. Manage department specific documentation systems (e.g.: Letters of Delegation) Corporate Operations Department (Code 10B) Point of Contact (POC) for incoming OneCall (KeyportOne) help requests. Log and track requests and maintain metric data. Human Resources Division (Code 101) Reach out to potential GOV employees to gather Personal Identifiable Information (PII) used to create travel orders and profiles to ensure reimbursement and employment. Manage and maintain the Workforce Development System (WDS) database for course enrolments and completed training; distribute training reports. Manage the Bravo Zulu (BZ) Award Centre including accepting award paperwork, showcasing award items, and processing the redeemed award, and maintaining inventory. Infrastructure Division (Code 102) POC for all incoming facilities trouble/maintenance requests. Log and track requests for and completion of service; track and maintain metrics; and prepare reports. Public Affairs & Congressional Affairs Division (Code 103) Manage photo library by posting, filing, and distributing as directed. Corporate Business Office Division (Code 106) Prepare and assist in the preparation of presentations, briefs, and documents and review such documents and correct formatting in support of the following programs: Keyport Directive System Quality Management Representative (QMR) Continuous Process Improvement (CPI) Manager Internal Control (MIC) Command Quality Management Perform Administrative Associate tasks as required. Administrative Associate Carries out recurring office procedures independently. Selects the guideline or reference which fits the specific case. Receives specific instructions on new assignments and checks completed work for accuracy. Performs varied duties including or comparable to the following: to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. Controls mail and assures timely staff response; may send form letters. As instructed, answers telephone, manages calendar, and arranges for meeting rooms Reviews materials prepared for government approval for typographical accuracy and proper format Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans Requisitions supplies, printing, maintenance, or other services. Is familiar with Microsoft Office products, prepares correspondence adhering to the Navy Correspondence Manual, takes and transcribes dictation, and establishes and maintains office files.

Job DescriptionDescriptionAdministrative Assistant WHO WE ARE: STAHL Companies provides the Program Management for its Channel of Commercial Technology companies in Government that consist of Small Businesses and New Technology start-ups. STAHL advocates for policies that can improve government services and maintain our government's competitive advantage, by bringing more technology into government programs. STAHL Companies advocates on behalf of our nation's innovative, new technology and small businesses looking to work with the U.S. government. We do this by aligning the voice of our small business members with advocacy for change in federal policy that will make the government market more accessible to small businesses and the commercial technology ecosystem. The Channel's founding Technical Board Members include former government leaders and IT executives passionate about bringing best-of-breed technology to the government. We are seeking a skilled and experienced Secretary I to join our team! Successful Stahl Companies employees possess the following traits: An ability to get things done: You are persistent, resourceful, results-oriented, and action-oriented. You constantly plan ahead and foresee issues before they occur. Analytical: In order to improve your comprehension of the market and the demands and problems of your clients, you have good analytical abilities and are at ease reading quantitative data. Creative mind-set: You are able to solve problems creatively and swiftly adjust. You possess a thorough understanding of product management principles and the ability to apply them when analysing data and making recommendations. Emotional Intelligence: You have a strong sense of self and excellent perception of how important relationships function. You are upbeat, sympathetic, adaptable, and inquisitive. Your genuineness, warmth, and competence help you win the respect of your co-workers. Trustworthy: You have a strong sense of morality, principles, and purpose. You are trustworthy because of how you conduct yourself. You are a living example of the company's values. Responsibilities: There are two levels of support: Administrative Specialist Carry out recurring office procedures supporting specialized tasks in a specific Division/Department/Business Code as follows: Comptroller Department (Code 01) Manage department GOV Desk Guides by editing/revising content, distributing changes, and storing historical data. Manage department specific documentation systems (e.g.: Letters of Delegation) Corporate Operations Department (Code 10B) Point of Contact (POC) for incoming OneCall (KeyportOne) help requests. Log and track requests and maintain metric data. Human Resources Division (Code 101) Reach out to potential GOV employees to gather Personal Identifiable Information (PII) used to create travel orders and profiles to ensure reimbursement and employment. Manage and maintain the Workforce Development System (WDS) database for course enrolments and completed training; distribute training reports. Manage the Bravo Zulu (BZ) Award Centre including accepting award paperwork, showcasing award items, and processing the redeemed award, and maintaining inventory. Infrastructure Division (Code 102) POC for all incoming facilities trouble/maintenance requests. Log and track requests for and completion of service; track and maintain metrics; and prepare reports. Public Affairs & Congressional Affairs Division (Code 103) Manage photo library by posting, filing, and distributing as directed. Corporate Business Office Division (Code 106) Prepare and assist in the preparation of presentations, briefs, and documents and review such documents and correct formatting in support of the following programs: Keyport Directive System Quality Management Representative (QMR) Continuous Process Improvement (CPI) Manager Internal Control (MIC) Command Quality Management Perform Administrative Associate tasks as required. Administrative Associate Carries out recurring office procedures independently. Selects the guideline or reference which fits the specific case. Receives specific instructions on new assignments and checks completed work for accuracy. Performs varied duties including or comparable to the following: to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. Controls mail and assures timely staff response; may send form letters. As instructed, answers telephone, manages calendar, and arranges for meeting rooms Reviews materials prepared for government approval for typographical accuracy and proper format Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans Requisitions supplies, printing, maintenance, or other services. Is familiar with Microsoft Office products, prepares correspondence adhering to the Navy Correspondence Manual, takes and transcribes dictation, and establishes and maintains office files. Qualifications: A minimum of three years of relevant experience is required. Secret Security Clearance Required Background experience on the program is required *Position is contingent upon award. Work Location: Naval Undersea Warfare Center Division Keyport, Keyport Washington To know more about the company, visit Stahl Companies (stahlcompanies.com) or G4i Staffing Home (govg4inc.com) Key ResponsibilitiesThere are two levels of support: Administrative Specialist Carry out recurring office procedures supporting specialized tasks in a specific Division/Department/Business Code as follows: Comptroller Department (Code 01) Manage department GOV Desk Guides by editing/revising content, distributing changes, and storing historical data. Manage department specific documentation systems (e.g.: Letters of Delegation) Corporate Operations Department (Code 10B) Point of Contact (POC) for incoming OneCall (KeyportOne) help requests. Log and track requests and maintain metric data. Human Resources Division (Code 101) Reach out to potential GOV employees to gather Personal Identifiable Information (PII) used to create travel orders and profiles to ensure reimbursement and employment. Manage and maintain the Workforce Development System (WDS) database for course enrolments and completed training; distribute training reports. Manage the Bravo Zulu (BZ) Award Centre including accepting award paperwork, showcasing award items, and processing the redeemed award, and maintaining inventory. Infrastructure Division (Code 102) POC for all incoming facilities trouble/maintenance requests. Log and track requests for and completion of service; track and maintain metrics; and prepare reports. Public Affairs & Congressional Affairs Division (Code 103) Manage photo library by posting, filing, and distributing as directed. Corporate Business Office Division (Code 106) Prepare and assist in the preparation of presentations, briefs, and documents and review such documents and correct formatting in support of the following programs: Keyport Directive System Quality Management Representative (QMR) Continuous Process Improvement (CPI) Manager Internal Control (MIC) Command Quality Management Perform Administrative Associate tasks as required. Administrative Associate Carries out recurring office procedures independently. Selects the guideline or reference which fits the specific case. Receives specific instructions on new assignments and checks completed work for accuracy. Performs varied duties including or comparable to the following: to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. Controls mail and assures timely staff response; may send form letters. As instructed, answers telephone, manages calendar, and arranges for meeting rooms Reviews materials prepared for government approval for typographical accuracy and proper format Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans Requisitions supplies, printing, maintenance, or other services. Is familiar with Microsoft Office products, prepares correspondence adhering to the Navy Correspondence Manual, takes and transcribes dictation, and establishes and maintains office files.

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Job DescriptionDescriptionSecretary III WHO WE ARE: STAHL Companies provides the Program Management for its Channel of Commercial Technology companies in Government that consist of Small Businesses and New Technology start-ups. STAHL advocates for policies that can improve government services and maintain our government's competitive advantage, by bringing more technology into government programs. STAHL Companies advocates on behalf of our nation's innovative, new technology and small businesses looking to work with the U.S. government. We do this by aligning the voice of our small business members with advocacy for change in federal policy that will make the government market more accessible to small businesses and the commercial technology ecosystem. The Channel's founding Technical Board Members include former government leaders and IT executives passionate about bringing best-of-breed technology to the government. We are seeking a skilled and experienced Secretary III to join our team! Successful Stahl Companies employees possess the following traits: An ability to get things done: You are persistent, resourceful, results-oriented, and action-oriented. You constantly plan ahead and foresee issues before they occur. Analytical: In order to improve your comprehension of the market and the demands and problems of your clients, you have good analytical abilities and are at ease reading quantitative data. Creative mind-set: You are able to solve problems creatively and swiftly adjust. You possess a thorough understanding of product management principles and the ability to apply them when analysing data and making recommendations. Emotional Intelligence: You have a strong sense of self and excellent perception of how important relationships function. You are upbeat, sympathetic, adaptable, and inquisitive. Your genuineness, warmth, and competence help you win the respect of your co-workers. Trustworthy: You have a strong sense of morality, principles, and purpose. You are trustworthy because of how you conduct yourself. You are a living example of the company's values. Responsibilities: Encompasses all responsibilities and skill level of a Secretary II and uses greater judgment and initiative to determine the approach or action to take in non-routine situations. Interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Duties include or are comparable to the following: Prepares materials needed by the Government for conferences, correspondence, and meetings; Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions; Advises Secretary I and IIs on new procedures and requests information needed for periodic or special conferences, reports, inquiries, etc. Qualifications: · Secret Security Clearance Required· Background experience on the program is required *Position is contingent upon award. Work Location: Naval Undersea Warfare Center Division Keyport, Keyport Washington To know more about the company, visit Stahl Companies (stahlcompanies.com) or G4i Staffing Home (govg4inc.com) Key ResponsibilitiesEncompasses all responsibilities and skill level of a Secretary II and uses greater judgment and initiative to determine the approach or action to take in non-routine situations. Interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. Duties include or are comparable to the following: Prepares materials needed by the Government for conferences, correspondence, and meetings; Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions; Advises Secretary I and IIs on new procedures and requests information needed for periodic or special conferences, reports, inquiries, etc.

Job DescriptionDescriptionSecretary II WHO WE ARE: STAHL Companies provides the Program Management for its Channel of Commercial Technology companies in Government that consist of Small Businesses and New Technology start-ups. STAHL advocates for policies that can improve government services and maintain our government's competitive advantage, by bringing more technology into government programs. STAHL Companies advocates on behalf of our nation's innovative, new technology and small businesses looking to work with the U.S. government. We do this by aligning the voice of our small business members with advocacy for change in federal policy that will make the government market more accessible to small businesses and the commercial technology ecosystem. The Channel's founding Technical Board Members include former government leaders and IT executives passionate about bringing best-of-breed technology to the government. We are seeking a skilled and experienced Secretary II to join our team! Successful Stahl Companies employees possess the following traits: An ability to get things done: You are persistent, resourceful, results-oriented, and action-oriented. You constantly plan ahead and foresee issues before they occur. Analytical: In order to improve your comprehension of the market and the demands and problems of your clients, you have good analytical abilities and are at ease reading quantitative data. Creative mind-set: You are able to solve problems creatively and swiftly adjust. You possess a thorough understanding of product management principles and the ability to apply them when analysing data and making recommendations. Emotional Intelligence: You have a strong sense of self and excellent perception of how important relationships function. You are upbeat, sympathetic, adaptable, and inquisitive. Your genuineness, warmth, and competence help you win the respect of your co-workers. Trustworthy: You have a strong sense of morality, principles, and purpose. You are trustworthy because of how you conduct yourself. You are a living example of the company's values. Responsibilities: Encompasses all responsibilities and skill level of a Secretary I and handles differing situations, problems, and deviations in the work of the office according to the government's general instructions, priorities, duties, policies, and program goals. Duties include or are comparable to the following: Screens incoming correspondence and other tasks and responds to requests for information concerning office procedures. Makes arrangements for conferences and meetings and assembles established background materials, as directed. May attend meetings and record and report on the proceedings; Reviews correspondence for consistency and conformance with the Navy Correspondence Manual; assures that proper clearances have been obtained, when needed; Collects information from the files or staff for routine inquiries on office program(s) or periodic reports. Refers non-routine requests to contractor lead; Explains to Secretary I requirements concerning office procedures. Coordinates personnel and administrative forms for the office and forwards for processing. Qualifications: · Secret Security Clearance Required· Background experience on the program is required *Position is contingent upon award. Work Location: Naval Undersea Warfare Center Division Keyport, Keyport Washington To know more about the company, visit Stahl Companies (stahlcompanies.com) or G4i Staffing Home (govg4inc.com) Key ResponsibilitiesEncompasses all responsibilities and skill level of a Secretary I and handles differing situations, problems, and deviations in the work of the office according to the government's general instructions, priorities, duties, policies, and program goals. Duties include or are comparable to the following: Screens incoming correspondence and other tasks and responds to requests for information concerning office procedures. Makes arrangements for conferences and meetings and assembles established background materials, as directed. May attend meetings and record and report on the proceedings; Reviews correspondence for consistency and conformance with the Navy Correspondence Manual; assures that proper clearances have been obtained, when needed; Collects information from the files or staff for routine inquiries on office program(s) or periodic reports. Refers non-routine requests to contractor lead; Explains to Secretary I requirements concerning office procedures. Coordinates personnel and administrative forms for the office and forwards for processing.

Job DescriptionDescriptionSecretary I WHO WE ARE: STAHL Companies provides the Program Management for its Channel of Commercial Technology companies in Government that consist of Small Businesses and New Technology start-ups. STAHL advocates for policies that can improve government services and maintain our government's competitive advantage, by bringing more technology into government programs. STAHL Companies advocates on behalf of our nation's innovative, new technology and small businesses looking to work with the U.S. government. We do this by aligning the voice of our small business members with advocacy for change in federal policy that will make the government market more accessible to small businesses and the commercial technology ecosystem. The Channel's founding Technical Board Members include former government leaders and IT executives passionate about bringing best-of-breed technology to the government. We are seeking a skilled and experienced Secretary I to join our team! Successful Stahl Companies employees possess the following traits: An ability to get things done: You are persistent, resourceful, results-oriented, and action-oriented. You constantly plan ahead and foresee issues before they occur. Analytical: In order to improve your comprehension of the market and the demands and problems of your clients, you have good analytical abilities and are at ease reading quantitative data. Creative mind-set: You are able to solve problems creatively and swiftly adjust. You possess a thorough understanding of product management principles and the ability to apply them when analysing data and making recommendations. Emotional Intelligence: You have a strong sense of self and excellent perception of how important relationships function. You are upbeat, sympathetic, adaptable, and inquisitive. Your genuineness, warmth, and competence help you win the respect of your co-workers. Trustworthy: You have a strong sense of morality, principles, and purpose. You are trustworthy because of how you conduct yourself. You are a living example of the company's values. Responsibilities: Carries out recurring office procedures independently. Selects the guideline or reference which fits the specific case. Receives specific instructions on new assignments and checks completed work for accuracy. Performs varied duties including or comparable to the following: Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. Controls mail and assures timely staff response; may send form letters; As instructed, answers telephones, manages calendar, and arranges for meeting rooms; Reviews materials prepared for government approval for typographical accuracy and proper format; Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans; Requisitions supplies, printing, maintenance, or other services. Is familiar with Microsoft Office products, prepares correspondence adhering to the Navy Correspondence Manual, takes and transcribes dictation, and establishes and maintains office files. Qualifications: · Secret Security Clearance Required· Background experience on the program is required *Position is contingent upon award. Work Location: Naval Undersea Warfare Center Division Keyport, Keyport Washington To know more about the company, visit Stahl Companies (stahlcompanies.com) or G4i Staffing Home (govg4inc.com) Key ResponsibilitiesCarries out recurring office procedures independently. Selects the guideline or reference which fits the specific case. Receives specific instructions on new assignments and checks completed work for accuracy. Performs varied duties including or comparable to the following: Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff. Controls mail and assures timely staff response; may send form letters; As instructed, answers telephones, manages calendar, and arranges for meeting rooms; Reviews materials prepared for government approval for typographical accuracy and proper format; Maintains recurring internal reports, such as time and leave records, office equipment listings, correspondence controls, and training plans; Requisitions supplies, printing, maintenance, or other services. Is familiar with Microsoft Office products, prepares correspondence adhering to the Navy Correspondence Manual, takes and transcribes dictation, and establishes and maintains office files.

$18.00 to $19.00 per hour depending on experience $500 employment bonus after 6 months and $500 employment bonus after 12 months of employment Incredible work/life balance. Great work culture Up to 3 weeks Paid Time Off to start 9 Paid Holidays Annually Medical, Dental, and Vision Benefits 401(k) with Employer match Apply today! Essential Duties & Responsibilities include but are not limited to: Generate and prepare various sales related reports using Margin Minder, Microsoft Excel, and PowerPoint Programs. Maintain internal sales related databases and Excel spreadsheets for current information and accuracy. Variety of clerical duties for sales managers and sales representatives to support customer accounts and the sales department. Provide superior customer service to internal and external customers. Maintain and develop information on company intranet site. Maintain procedures manual to ensure consistent performance of routines. Support sales and sales management in set up of new retail customers, including chain stores, ownership changes and management changes. Support Sales and Delivery in re-routes of accounts and delivery days. Support Sales in permit verification. Regular Data Maintenance across all systems. Official job title is Information Specialist. Job Requirements High school diploma or General Education Degree (GED)preferred; related experience or training in customer service; or equivalent combination of education and experience. Beverage distribution support experience a plus. Proficient in Microsoft Office (Word, Excel, Outlook, etc.). Knowledge of Margin Minder, SQL, and Microsoft SharePoint a plus. Excellent communications skills, both written and verbal. Must be detail oriented, with problem solving ability, and strong organization skills. Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and uses hands and fingers to operate a keyboard, mouse, telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Work Environment This job will be performed at Spokane, WA The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. The noise level in the work environment is usually moderate. Notice: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. The Odom Corporation offers competitive wages, medical and dental benefits, 401k plan, and much more! Background/Drug Screen. EOE.

* $18.00 to $19.00 per hour depending on experience * $500 employment bonus after 6 months and $500 employment bonus after 12 months of employment * Incredible work/life balance. * Great work culture * Up to 3 weeks Paid Time Off to start * 9 Paid Holidays Annually * Medical, Dental, and Vision Benefits * 401(k) with Employer match * Apply today! Essential Duties & Responsibilities include but are not limited to: * Generate and prepare various sales related reports using Margin Minder, Microsoft Excel, and PowerPoint Programs. * Maintain internal sales related databases and Excel spreadsheets for current information and accuracy. * Variety of clerical duties for sales managers and sales representatives to support customer accounts and the sales department. * Provide superior customer service to internal and external customers. * Maintain and develop information on company intranet site. * Maintain procedures manual to ensure consistent performance of routines. * Support sales and sales management in set up of new retail customers, including chain stores, ownership changes and management changes. * Support Sales and Delivery in re-routes of accounts and delivery days. * Support Sales in permit verification. * Regular Data Maintenance across all systems. * Official job title is Information Specialist. Job Requirements * High school diploma or General Education Degree (GED)preferred; related experience or training in customer service; or equivalent combination of education and experience. * Beverage distribution support experience a plus. * Proficient in Microsoft Office (Word, Excel, Outlook, etc.). Knowledge of Margin Minder, SQL, and Microsoft SharePoint a plus. * Excellent communications skills, both written and verbal. * Must be detail oriented, with problem solving ability, and strong organization skills. * Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. Physical Demands * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. * While performing the duties of this job, the employee is regularly required to sit, stand, walk, and uses hands and fingers to operate a keyboard, mouse, telephone to talk and hear. The employee is frequently required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Work Environment * This job will be performed at Spokane, WA * The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job. * The noise level in the work environment is usually moderate. Notice: The above statements are intended to describe the general nature of the environment and level of work being performed by this job. This job description in no way states or implies that these are the only tasks to be performed by the employee in this job. He or she will be required to follow any other instructions and to perform any other job-related duties requested by his or her supervisor. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. The Odom Corporation offers competitive wages, medical and dental benefits, 401k plan, and much more! Background/Drug Screen. EOE.

The OpportunityWe're looking for an Office Administrator to support our internal Talent team. This role is all about coordination, organisation, and follow-up - making sure candidates, recruiters, and hiring managers all have a smooth experience.You don't need recruitment experience. We'll train you. What matters most is that you're organised, reliable, and comfortable communicating with people.This is an ideal role for an organised administrator who enjoys coordination, communication, and bringing order to busy processes. What You'll Do📢 Post and manage job ads across SEEK, LinkedIn, and other platforms.📅 Coordinate interviews, calendars, assessments, and reference checks.🔍 Support candidate sourcing and research by identifying potential talent and assisting with talent pools.📂 Maintain accurate candidate and role records in our recruitment system.📞 Be the first point of contact for candidates via phone and email.✉️ Keep candidates informed about timelines and next steps.📋 Assist with application reviews and prepare candidate summaries.🤝 Support recruiters and the Head of Talent with day-to-day admin and follow-up.🔄 Use checklists, templates, and systems to keep hiring organised and consistent. About You🏆 Experience in office administration, coordination, or a similar support role.💻 Confident using systems, spreadsheets, and email to stay organised.📞 Comfortable communicating professionally with a wide range of people.✅ Detail-focused, reliable, and strong at following tasks through.📈 Keen to learn a new function and grow your skills over time. You do not need any recruitment experience for this role. If you're organised, reliable, and keen to learn, we'll provide all the training and support you need to succeed. Why Join Us?👩 💼 Supportive manager and Talent team with clear, well-structured processes.📚 Comprehensive training provided from day one - no recruitment experience required.📈 Stable, full-time role in a growing business with long-term career opportunities.🌱 Real opportunities to take on more responsibility, build new capabilities, and grow your career as the Talent function continues to expand.🤝 Professional, friendly team culture that values collaboration and reliability.📍 Modern Embleton office with free on-site parking and easy access to public transport. How to ApplyApply via SEEK with your resume and a short cover letter telling us:👉 Why this role interests you👉 What makes you a great fit for a coordination-focused admin role We look forward to hearing from you!

Job Description General Description: Administrative Assistant to enter data, work orders, and procure shop supplies Reports To: Production Manager and Assistant Production Manager Responsibilities: Entering Pos into Sage or an appropriate system Answering telephones and receiving messages for both Production Manager and Assistant Production Manager Receiving Orders from different departments and entering them on to the appropriate database Ensuring employees in the department are up to date on all the ADP forms and actions Minimum Educational Qualification: High school degree Bachelors (preferred) Minimum Previous Experience: Experience with basic data entry Able to communicate efficiently between salaried employees and hourly employees Minimum Additional Training: Will be trained on the database used for the Connector Department Will need to be trained on basic tool language in order to facilitate reordering needs Will be trained on SAGE and PO System Other Skills Fluent in English Fluent in Spanish Proficient in Microsoft suite Quick Learner

Job DescriptionDescription: The Administrative Assistant is responsible for lobby area monitoring, answering telephones, accurately entering, verifying and maintaining electronic or paper business records while upholding company and confidentiality requirements. Essential Duties and Responsibilities Primary person responsible for professionally answering multi-line phone system by 8:00 a.m. and throughout shift, coordinating relief when away from work area Effectively operate multi-line telephone system to answer, greet, screen, transfer callers to appropriate personnel Professionally greet persons entering company, determine nature of visit and alter appropriate personnel of visitor Maintain cleanliness of reception area (i.e. collect shred documents, restock paper in office equipment, etc.) Handle requests from customers, vendors or personnel and ensure they are resolved quickly or redirected to appropriate person Maintain working knowledge of company processes including but not limited Sales and Purchase Order Entry, Receiving, Scanco, data entry, customer service, regulatory compliance, Sage and filing systems Accurately perform manual and electronic tasks including but not limited to filing, scanning, data entry and document control Accurately perform clerical tasks in a variety of areas including but not limited to: Sales Orders and Purchase Orders, Receiving, Department of Transportation compliance requirements and other areas or Departments Apply analytical skills to compute, verify, organize, maintain or update numerical and written records Assist with inventory cycle counts to accurately report product quantities to applicable personnel Efficiently operate computer systems, telephone with voicemail systems, photocopiers, facsimile machines, scanners, payment application systems, spreadsheet and file maintenance equipment to enter, store and retrieve applicable business information Accurately accomplish work tasks within prescribed timeframes and inform Management when assistance is needed Interact as part of a Team maintaining professionalism with personnel, customers, vendors, visitors and associates Demonstrate effective ability to follow work instructions and processes using the English language and mathematics Communicate in a professional, respectful, and courteous manner with all employees, customers, management, and others with whom we may work. Contribute to a successful workgroup and foster a team-oriented culture through positive interactions, active listening, meaningful collaborations, high employee engagement, and the constructive exchange of ideas designed to meet or exceed the organization's strategic goals. Complete special projects and other duties as assigned to meet team, department, and Company goals while actively demonstrating accountability and responsibility for achieving desired outcomes and measurable results Follow all company policies and procedures Other job tasks may be assigned during the course of employment Requirements: Qualifications Ability to effectively hear, understand, read, comprehend, write in the English language Ability to see work environment, instructions, information and people Previous experience performing similar job tasks preferred but not required Physical Work/Environment Requirements A. Work is performed in an office environment (constant 67-100%) and requires seldom (1-10%) movement into a warehouse environment. Reasonable Accommodation Notice Reasonable accommodations may be made to enable individuals with disabilities to perform job functions, ask Manager.

The Administrative Assistant is responsible for lobby area monitoring, answering telephones, accurately entering, verifying and maintaining electronic or paper business records while upholding company and confidentiality requirements. Essential Duties and Responsibilities Primary person responsible for professionally answering multi-line phone system by 8:00 a.m. and throughout shift, coordinating relief when away from work area Effectively operate multi-line telephone system to answer, greet, screen, transfer callers to appropriate personnel Professionally greet persons entering company, determine nature of visit and alter appropriate personnel of visitor Maintain cleanliness of reception area (i.e. collect shred documents, restock paper in office equipment, etc.) Handle requests from customers, vendors or personnel and ensure they are resolved quickly or redirected to appropriate person Maintain working knowledge of company processes including but not limited Sales and Purchase Order Entry, Receiving, Scanco, data entry, customer service, regulatory compliance, Sage and filing systems Accurately perform manual and electronic tasks including but not limited to filing, scanning, data entry and document control Accurately perform clerical tasks in a variety of areas including but not limited to: Sales Orders and Purchase Orders, Receiving, Department of Transportation compliance requirements and other areas or Departments Apply analytical skills to compute, verify, organize, maintain or update numerical and written records Assist with inventory cycle counts to accurately report product quantities to applicable personnel Efficiently operate computer systems, telephone with voicemail systems, photocopiers, facsimile machines, scanners, payment application systems, spreadsheet and file maintenance equipment to enter, store and retrieve applicable business information Accurately accomplish work tasks within prescribed timeframes and inform Management when assistance is needed Interact as part of a Team maintaining professionalism with personnel, customers, vendors, visitors and associates Demonstrate effective ability to follow work instructions and processes using the English language and mathematics Communicate in a professional, respectful, and courteous manner with all employees, customers, management, and others with whom we may work. Contribute to a successful workgroup and foster a team-oriented culture through positive interactions, active listening, meaningful collaborations, high employee engagement, and the constructive exchange of ideas designed to meet or exceed the organization's strategic goals. Complete special projects and other duties as assigned to meet team, department, and Company goals while actively demonstrating accountability and responsibility for achieving desired outcomes and measurable results Follow all company policies and procedures Other job tasks may be assigned during the course of employment Requirements Qualifications Ability to effectively hear, understand, read, comprehend, write in the English language Ability to see work environment, instructions, information and people Previous experience performing similar job tasks preferred but not required Physical Work/Environment Requirements A. Work is performed in an office environment (constant 67-100%) and requires seldom (1-10%) movement into a warehouse environment. Reasonable Accommodation Notice Reasonable accommodations may be made to enable individuals with disabilities to perform job functions, ask Manager. Salary Description $20-$23