Department Assistant jobs at Kern Community College District - 22 jobs

Basic Function Under the direction of an assigned supervisor, provide a variety of clerical services to College administrators, faculty and staff; provide information to the faculty, staff, students and public; provide staff assistance to departments. DISTINGUISHING CHARACTERISTICS: The Department Assistant II performs typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guidelines. Representative Duties Perform general clerical work; file, schedule appointments and process personnel information; order, distribute and maintain office supplies. Type and proofread a wide variety of reports, letters and memos; type from rough draft, verbal instructions or transcribing machine recordings; compose routine correspondence related to responsibilities assigned; assist in gathering information for College, District and State reports. Provide information on classes, instructors and schedules to other offices and the general public; issue, receive, type and process various applications, permits and other forms; receive and sort mail. Perform a variety of work involved in student and employee assistance, preparation of invoices, preparation of payroll, inventory, time cards, accounts and bank deposits, and administration and scoring exams. Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, the public and outside agencies. Organize and maintain filing systems; maintain records related to area of assignment including employee files, affirmative action records, worker's compensation files, job announcement, application, interview and fiscal files. Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information. Serve as a receptionist; answer the telephone and provide information to the general public regarding community college policies and procedures as required. Order, receive and process textbooks, materials and supplies for students and staff; process refunds; perform cashiering duties; process billing for outside agencies; balance and provide related sales reports. Process and verify financial aid, employment and student assistance program documents. Exercise functional and technical direction over student assistants as assigned; assist in the selection of staff and student assistants. Perform related duties as assigned; duties performed at extension sites may be diverse and varied. Minimum Qualifications Any combination equivalent to: graduation from high school and two years of responsible clerical experience. Knowledge & Abilities KNOWLEDGE OF: Modern office procedures, methods and computer equipment. Word processing methods, techniques and programs. Correct English usage, spelling, grammar and punctuation. Principles and practices of record-keeping. ABILITY TO: Learn, interpret and apply the policies and procedures of the District. Perform general clerical work including maintenance of appropriate records and compiling information for reports. Work courteously with students and the general public on the telephone or in person. Assist in budget preparation, monitoring and administration Perform simple mathematical calculations. Operate a variety of office machines including a computer and applicable software. Understand and follow oral and written direction. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Salary Classified Salary Schedule (Range 35.0) $3,301.50 - $4,664.95 monthly Maximum Entry Level Salary: $3,468.65 monthly Special Instructions Complete application packets will be accepted until the position is filled. However, applications received by 08/20/25 are assured consideration. The District and/or College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point. Completed application packets must include the following. * Completed online application for employment * Current resume * Letter of interest (cover letter) * List of 5 (five) professional references (entered in online application) * Copy of legible transcripts, if applicable It is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. International or Foreign Degrees Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Accommodations Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (See our EEO Plan 2021-2024.) Discrimination Free Work Environment The District and College are strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District and College encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. (See our Discrimination Free Work Environment information.) Work Authorization Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection. Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees. For a detailed list of benefit eligibility please visit our Benefits Website Employer Kern Community College District College Bakersfield College Address 1801 Panorama Dr Bakersfield, California, 93305 Phone ********** Website bakersfieldcollege.edu

Basic Function Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments. DISTINGUISHING CHARACTERISTICS: The Department Assistant III provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to a functional area where use of independent judgment requires related specialized training and experience. Representative Duties Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail. Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information. Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs. Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training. Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students. Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants' time cards; issue, receive, type and process various applications, permits and other forms. Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificated and classified employee files, budget information, student rehabilitation progress and general student files. Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list. Respond to supply and material delivery problems; identify shipping problems and return goods shipped in error to vendors. E Assist in reviewing outgoing correspondence and reports for accuracy, completeness and compliance with established standards; participate in the development of program newsletters. Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, various Board and committee members, the public and outside agencies; maintain departmental bulletin board. Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information. Serve as a receptionist; answer the telephone and provide information to students, other offices and the general public regarding the College's policies and procedures as required; provide information on classes, instructors and schedules. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; prepare requisitions for supplies and equipment for all specially funded projects; monitor and control expenditures. Exercise functional and technical supervision over clerical and secretarial staff and student assistants. Perform related duties as assigned; duties performed at extension sites may be diverse and varied. Minimum Qualifications Any combination equivalent to: graduation from high school and three years of responsible clerical experience. Salary Kern Community College District Salary Schedules, CLASSIFIED, Range 38.0 19 hours per week, 12 months per year $3,828.74 - $5,409.91 monthly (Maximum Entry Level Salary: $4,022.57 monthly) Special Instructions Complete application packets will be accepted until the position is filled. However, applications received by 10/15/25 are assured consideration. The District and/or College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point. Completed application packets must include the following. * Completed online application for employment * Current resume * Letter of interest (cover letter) * List of 5 (five) professional references (entered in online application) * Copy of legible transcripts, if applicable It is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. International or Foreign Degrees Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Accommodations Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.) Discrimination Free Work Environment The District and College are strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District and College encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. (See our Discrimination Free Work Environment information.) Work Authorization Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. Knowledge & Abilities KNOWLEDGE OF: Modern office procedures, methods and computer equipment. Word processing methods, techniques and programs. Correct English usage, spelling, grammar and punctuation. Principles of budget administration. Basic arithmetic. ABILITY TO: Learn, interpret and apply the policies and procedures of the District. Learn class scheduling and academic requirements. Perform general secretarial and clerical work including maintenance of appropriate records and compiling information for reports. Work courteously with students and the general public on the telephone or in person. Train clerical and student staff. Participate in budget administration. Operate a variety of office machines including a computer and applicable software. Understand and follow oral and written direction. Perform simple mathematical calculations. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection. Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees. For a detailed list of benefit eligibility please visit our Benefits Website Employer Kern Community College District College Bakersfield College Address 1801 Panorama Dr Bakersfield, California, 93305 Phone ********** Website bakersfieldcollege.edu

Basic Function Under the direction of an assigned supervisor, provide a variety of clerical services to College administrators, faculty and staff; provide information to the faculty, staff, students and public; provide staff assistance to departments. DISTINGUISHING CHARACTERISTICS: The Department Assistant II performs typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guidelines. Representative Duties Perform general clerical work; file, schedule appointments and process personnel information; order, distribute and maintain office supplies. Type and proofread a wide variety of reports, letters and memos; type from rough draft, verbal instructions or transcribing machine recordings; compose routine correspondence related to responsibilities assigned; assist in gathering information for College, District and State reports. Provide information on classes, instructors and schedules to other offices and the general public; issue, receive, type and process various applications, permits and other forms; receive and sort mail. Perform a variety of work involved in student and employee assistance, preparation of invoices, preparation of payroll, inventory, time cards, accounts and bank deposits, and administration and scoring exams. Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, the public and outside agencies. Organize and maintain filing systems; maintain records related to area of assignment including employee files, affirmative action records, worker's compensation files, job announcement, application, interview and fiscal files. Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information. Serve as a receptionist; answer the telephone and provide information to the general public regarding community college policies and procedures as required. Order, receive and process textbooks, materials and supplies for students and staff; process refunds; perform cashiering duties; process billing for outside agencies; balance and provide related sales reports. Process and verify financial aid, employment and student assistance program documents. Exercise functional and technical direction over student assistants as assigned; assist in the selection of staff and student assistants. Perform related duties as assigned; duties performed at extension sites may be diverse and varied. Minimum Qualifications Any combination equivalent to: graduation from high school and two years of responsible clerical experience. Knowledge & Abilities KNOWLEDGE OF: Modern office procedures, methods and computer equipment. Word processing methods, techniques and programs. Correct English usage, spelling, grammar and punctuation. Principles and practices of record-keeping. ABILITY TO: Learn, interpret and apply the policies and procedures of the District. Perform general clerical work including maintenance of appropriate records and compiling information for reports. Work courteously with students and the general public on the telephone or in person. Assist in budget preparation, monitoring and administration Perform simple mathematical calculations. Operate a variety of office machines including a computer and applicable software. Understand and follow oral and written direction. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. SPECIAL INSTRUCTIONS: First Review of Applications: Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point. Completed application packet MUST include: * Completed Online Application for Employment form * Current resume It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2021-2024 Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection. Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees. For a detailed list of benefit eligibility please visit our Benefits Website Employer Kern Community College District

BASIC FUNCTION Under direction of a Director, the Administrative Assistant II provides a variety of responsible and confidential administrative duties and oversees the proper functioning of all administrative activities under their assigned area of responsibility, including coordination of communication for the Office. DISTINGUISHING CHARACTERISTICS This classification is a mid-level administrative position in the series of administrative classifications requiring an increased level of competency in communication, judgement, confidentiality, working independently, discretion, administrative skills, and governing rules and regulations applicable to the department or service area they are supporting. ESSENTIAL DUTIES & RESPONSIBILITIES The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification. 1. Provide administrative assistance to the Associate Dean or Director by coordinating and maintaining the calendar to schedule meetings, events, appointments, and workshops. 2. Organize and coordinate the flow of activities through the office in relation to priorities, schedules, and deadlines; perform administrative duties for the Associate Dean or Director. 3. Research and analyze information and data; prepare and submit reports; maintain files and records. 4. Acts as an information resource regarding policies and procedures of assigned area responsibility; coordinate and track the review and updating of relevant department policies, procedures, and processes; maintain webpage for assigned area of responsibility. 5. Assemble, prepare, review, and submit Board agenda items and supplemental materials for assigned area of responsibility to appropriate divisional level. Assist and coordinate with the appropriate Administrative Assistant or Vice President's Executive Assistant as required. 6. Prepare correspondence and reports for the Associate Dean or Director, screen, and route incoming correspondence. Compose and prepare responses to correspondence and requests for public records. 7. Coordinate and prepare all necessary materials and documents in preparation for participatory governance and committee meetings; Prepare meeting agenda and take meeting notes and minutes as assigned. 8. Perform and manage administrative related projects and processes unique to assigned area of responsibility, i.e. recruitment, accreditation, program review, special events and activities, reports, and special programs. 9. Monitor, provide work direction, and supervise student employees assigned to the office. 10.Coordinate and train department staff in their area of responsibility for department administrative policies, procedures, and processes as needed. 11.Act as a liaison for the Associate Dean or Director; promote and maintain positive staff relations; screen incoming calls; greet visitors; maintain positive relations with employees and community. Answer inquiries, provide information, address complaints, and offer referrals to appropriate sources. 12.Arrange meeting and event services for the Associate Dean or Director's office such as reception coordination, planning logistics, and providing materials. 13.Compile and prepare federal, State and County reports as assigned; keep informed of pertinent laws, policies, and pending legislation. 14.Propose and administer the budget of the Associate Dean or Director's Office. Process purchase orders as required. 15.Plan and make travel arrangements and process travel claims as assigned. 16.Perform other job-related duties as assigned. Perform related duties as assigned. Please click here to view the full job description Education and Experience: High School graduate or equivalent and two (2) years of administrative related experience. Certificates, Licenses, Special Requirements: Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. RANGE 16 ON THE CLASSIFIED SALARY SCHEDULE: Salary placement is at Step 1. Please click here to review current salary schedule. For Additional inquiries please contact: Gina Snow HR Recruiter Phone: ************ Email: ********************** Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. COMMITMENT TO EQUITY AND DIVERSITY With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community. To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals. We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students. THE COLLEGE Imperial Valley College is co-recipient of the 2023 Aspen Award for Community College Excellence. It offers a full range of associate degrees, professional certificates and basic skills courses as well as a comprehensive array of university transfer and education courses. IVC has an annual full-time enrollment of more than 10,000 students. The Aspen award committee noted that IVC has created one of the nation's most effective partnerships with local K-12 systems and has excelled in graduation rates and post-graduation success of its student population. Its student success is based upon IVC's work in eliminating barriers, addressing student challenges and fostering a culture of care in a rural area with high rates of poverty and traditionally low rates of educational attainment. Imperial Valley College is known throughout the region for its outstanding career programs, excellent programs of study in business, quality allied health, renewable energy and public safety programs and for excellent transfer and general education courses. IVC is also a major economic engine in Imperial County. It is responsible for infusing millions of dollars annually into the local economy through its construction projects, general operations and annual earnings of its current students and graduates. For additional details regarding Imperial Valley College click here.

This is a substitute pool. Positions may be fulltime or part time, based on the needs of the District. Administrative Secretary has recently been re-classified to Administrative Assistant III. BASIC FUNCTION: Under the direction of a Dean or Director, provide complex secretarial and administrative support to the head of a major division; plan, organize, coordinate and participate in clerical operations specific to the administrator's assigned areas of responsibility. REPRESENTATIVE DUTIES: Organize and manage the day-to-day activities of the administrator's office to assure efficient and effective office operations; coordinate communications; perform complex duties to relieve the administrator of detail. Assume responsibility for a variety of specialized functions and projects related to area of assignment as directed by assigned administrator. Perform complex and responsible administrative assistance duties requiring specialized and extensive knowledge of an assigned area of educational administration. Receive and transcribe dictation of letters and memoranda, including material of a confidential nature; prepare correspondence and memoranda independently or from oral instructions. Type a wide variety of materials such as correspondence, reports, forms, applications, memoranda, letters of recommendation and other documents. Serve as office manager and receptionist for the administrator; greet visitors and answer phones; order and maintain supplies; organize and establish filing and recordkeeping systems; open, route and sort department mail. Initiate and answer telephone calls; screen and direct calls and visitors to appropriate personnel; schedule and confirm appointments and meetings and maintain administrator's calendar; arrange travel accommodations as necessary. Provide information and answer questions from students, District personnel and the general public regarding District programs, policies, procedures and regulations. Maintain a variety of complex files and records; maintain budget and other financial records; record expenditures, transfer funds and maintain current account balances. Make decisions in accordance with laws and regulations and apply them to problem situations; receive and resolve complaints. Compile information and data for reports and assist in the preparation of statistical and narrative reports; conduct research as required. Inspect documents, forms, records and other materials for accuracy and completeness; process a variety of forms and documents according to established procedures; assure conformance to established guidelines and standards. Prepare agenda items for meetings; take and transcribe minutes and distribute to appropriate personnel. Maintain confidentiality of records and information, including information regarding Board, District, personnel, student or controversial matters. Compose correspondence independently; determine appropriate format and presentation; develop and revise forms. Coordinate communication and activities with other District departments and personnel, students, educational institutions, vendors, other outside organizations and the public. Operate a variety of office equipment including microcomputer, calculator, copy machine, facsimile machine and dictation equipment; input and retrieve computerized data. Train and provide work direction and guidance to others as assigned; coordinate office workflow to assure the proper and timely completion of work. Perform related duties as assigned. Please click here to view the full Administrative Secretary has recently been re-classified to Administrative Assistant III. Job description above indicates the duties of the Administrative Secretary, as the job duties for Administrative Assistant III are still being completed, in line with the recent update/re-classification EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college-level course work in secretarial science and three years increasingly responsible secretarial and clerical experience, preferably including experience in an educational setting. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. This is a substitute pool. Positions may be fulltime or part time, based on the needs of the District. RANGE 19 ON THE CLASSIFIED SALARY SCHEDULE: Initial salary placement will be no higher than a Step 1. Please click here to review current salary schedule. Administrative Secretary has recently been re-classified to Administrative Assistant III. Pay range above has been listed in accordance with this update/re-classification For Additional inquiries please contact: Gina Snow HR Recruiter Phone: ************ Email: ********************** Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. COMMITMENT TO EQUITY AND DIVERSITY With the goal of ensuring the equal educational opportunity of all students, Imperial Valley College embraces diversity among students, faculty, staff, and the communities we serve as an integral part of our history, a recognition of the complexity of our present state, and a call to action for a better future. Embracing diversity means that we must intentionally practice equity and respect toward one another, and understand that discrimination and prejudices create and sustain privileges for some while creating and sustaining barriers for others. In order to embrace diversity, we also acknowledge that institutional discrimination and implicit bias exist, and that our goal is to eradicate those vestiges from our system. Our commitment to diversity requires that we strive to eliminate those barriers to equity, and that we act deliberately to create a safe and positive environment where individual and group differences are valued and leveraged for our growth and understanding as an educational community. To advance the goals of diversity, equity, inclusion, and social justice for the success of students and employees, we must honor that each individual is unique and that our individual differences contribute to the ability of the college to prepare students on their educational journeys. This requires that we develop and implement policies and procedures, encourage individual and systemic change, continually reflect on our efforts, and hold ourselves accountable for the results of our efforts in accomplishing our goals. We are invested as a community in cultivating and maintaining a climate where equity and mutual respect are both intrinsic and explicit by valuing individuals and groups from all backgrounds, demographics, and experiences. Individual and group differences can include, but are not limited to the following dimensions: race, ethnicity, national origin or ancestry, citizenship, immigration status, sex, gender, sexual orientation, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, religion, creed, military or veteran status, socioeconomic status, and any other basis protected by federal, state or local law or ordinance or regulation. We acknowledge that the concept of inclusion and diversity is ever-evolving, thus we create space to allow our understanding to grow through the periodic review of this statement. In service of these goals, Imperial Valley College is committed to fostering an employment environment that offers equal employment opportunity for all and an educational environment that ensures the equal educational opportunity of all students. THE COLLEGE Imperial Valley College is co-recipient of the 2023 Aspen Award for Community College Excellence. It offers a full range of associate degrees, professional certificates and basic skills courses as well as a comprehensive array of university transfer and education courses. IVC has an annual full-time enrollment of more than 10,000 students. The Aspen award committee noted that IVC has created one of the nation's most effective partnerships with local K-12 systems and has excelled in graduation rates and post-graduation success of its student population. Its student success is based upon IVC's work in eliminating barriers, addressing student challenges and fostering a culture of care in a rural area with high rates of poverty and traditionally low rates of educational attainment. Imperial Valley College is known throughout the region for its outstanding career programs, excellent programs of study in business, quality allied health, renewable energy and public safety programs and for excellent transfer and general education courses. IVC is also a major economic engine in Imperial County. It is responsible for infusing millions of dollars annually into the local economy through its construction projects, general operations and annual earnings of its current students and graduates. For additional details regarding Imperial Valley College click here.

BASIC FUNCTION: Under direction from a Director or Manager, the Administrative Assistant provides a variety of responsible and confidential administrative duties and oversees the proper functioning of all administrative activities under their assigned area of responsibility, including coordination of communication for the Office. DISTINGUISHING CHARACTERISTICS: This classification is an entry level administrative position in the series of administrative classifications requiring a basic level of competency in communication, judgement, confidentiality, working independently, discretion, administrative skills, and governing rules and regulations applicable to the office or service area they are supporting. REPRESENTATIVE DUTIES: The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified, and not all duties listed are necessarily performed by each employee in this classification. 1. Provide administrative assistance to the Director or Manager by coordinating and maintaining the calendar to schedule meetings, events, appointments, and workshops. 2. Organize and coordinate the flow of activities through the office in relation to priorities, schedules, and deadlines; perform administrative duties for the Director or Manager. 3. Research information and data; prepare and submit reports; maintain files and records. 4. Acts as an information resource regarding policies and procedures of assigned area responsibility; coordinate and track the review and updating of relevant department and office policies, procedures, and processes. 5. Assemble, prepare, review, and submit documents, forms, and supplemental materials for assigned area of responsibility to appropriate department level. Assist and coordinate with the appropriate Department or Administrative Assistant as required. 6. Prepare correspondence and reports for the Director or Manager, screen, and route incoming correspondence. Compose and prepare responses to correspondence and requests for public records. 7. Perform and manage administrative related projects and processes unique to assigned area of responsibility, i.e. special events and activities, reports, and special programs. 8. Monitor, provide work direction, and supervise student employees assigned to the office. 9. Coordinate and train office staff in their area of responsibility for department and office administrative policies, procedures, and processes as needed. 10.Act as a liaison for the Director or Manager; promote and maintain positive staff relations; screen incoming calls; greet visitors; maintain positive relations with employees and community. Answer inquiries, provide information, and offer referrals to appropriate sources. 11.Arrange meeting and event services for the Director or Manager's office such as reception coordination, planning logistics, and providing materials. 12.Assist with ordering, receiving, and storing supplies and materials. 13.Perform other job-related duties as assigned. Please click here to view the full job description EDUCATION AND EXPERIENCE: High School graduate or equivalent and one (1) year of administrative related experience. LICENSE AND OTHER REQUIREMENTS: Certain assignments may require a valid California driver's license and the ability to maintain insurability under the district's vehicle insurance program. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. RANGE 10 ON THE UNREPRESENTED CLASSIFIED CONFIDENTIAL SALARY SCHEDULE: Salary placement is at Step 1. Please click here to review current salary schedule. For Additional inquiries please contact: Gina Snow HR Recruiter Phone: ************ Email: ********************** EEO Information Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status. COMMITMENT TO EQUITY AND DIVERSITY Imperial Community College is committed to creating an academic and work environment that fosters diversity, equity, and inclusion and equal opportunity for all, and ensures that students, faculty, management, and staff of all backgrounds feel welcome, included, supported, and safe. Our culture of belonging, openness, and inclusion makes our district a unique and special place for individuals of all backgrounds. It is important that our employees' values align with our District's mission and goals for Equal Opportunity, Diversity, Equity, Inclusion, and Access.

Basic Function Under the direction of an assigned supervisor, provide administrative support and assistance to an assigned program; perform a wide variety of special projects; participate in budget preparation and administration. Provide administrative support and assistance to an assigned program; evaluate office activities; recommend improvements and modifications; assist in the implementation of goal and objectives; review and evaluate work products, methods and procedures. Answer telephone and screen callers; respond to inquiries and requests for information concerning regulations, procedures, systems and precedents; receive and route mail. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts. Respond to budget inquiries from staff; type and process requisitions and purchase orders; prepare budget summaries utilizing a computer and assigned software. Maintain calendar of program or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies; process travel requests. Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and files. Independently compose and edit correspondence related to assigned activities; maintain a variety of manuals, codes, handbooks and directories; prepare or direct the preparation of a variety of annual, quarterly or administrative reports. Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs. Coordinate and participate in a variety of meetings and conferences within assigned area; take and transcribe minutes; disseminate information; coordinate projects and implement procedural changes; follow-up on action items. Process personnel actions for new hires; participate in the recruitment of faculty; evaluate compliance with faculty services areas and verify equivalencies; monitor faculty load; coordinate and maintain job evaluation schedules for staff. Maintain levels of office supplies; order supplies as necessary; receive, verify and distribute supply deliveries. Perform related duties as assigned. Minimum Qualifications Any combination equivalent to: Associate degree and four years of increasingly responsible secretarial experience. Knowledge & Abilities KNOWLEDGE OF: Modern office practices, procedures and equipment. Principles and procedures of financial record-keeping, bookkeeping and audit procedures. Basic principles and practices of fiscal, statistical and administrative research and report preparation. Policies and objectives of assigned program and activities. Budgeting practices regarding monitoring and control. Operation of computer equipment and specified software such as word processing and spreadsheets. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. Oral and written communication skills. Record-keeping techniques. Public relations techniques. ABILITY TO: Read, interpret, apply and explain rules, regulations, policies and procedures. Maintain current knowledge of program rules, regulations, requirements and restrictions. Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports. Participate in budget preparation and administration. Compose correspondence and written materials independently. Answer telephones and greet the public courteously. Maintain records and files. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Operate a computer and specified software such as word processing and spreadsheets. Complete work with many interruptions. Work independently with little direction. Plan and organize work. Work confidentially with discretion. SALARY RANGE $5,277.96 - $7,457.61 monthly Maximum Starting Salary: $5,545.16 monthly SPECIAL INSTRUCTIONS First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by November 18, 2025 at 11:59pm, are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. Completed application packet MUST include: * Completed Online Application for Employment form * Current resume * Letter of interest (Cover Letter) * Copy of legible transcripts * List of five (5) professional references - Listed on application form It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2024 Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection. Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees. For a detailed list of benefit eligibility please visit our Benefits Website Employer Kern Community College District

BASIC FUNCTION: Under direction of an assigned supervisor, perform a wide variety of specialized and technical clerical duties independently; monitor and track information; train and provide work direction to student and/or hourly office assistants as assigned. REPRESENTATIVE DUTIES: Provide clerical support to assigned function; serve as receptionist and answer telephones, providing information and assistance to administrative, academic and support staff and the general public; respond to electronic mail as appropriate. Prepare, maintain and distribute a variety of statistical or narrative documents, specifications, logs, records or reports related to assignment; assure appropriate or requested action by monitoring and following up as necessary. Review request for information, appeal or action and determine appropriate course of action. Operate a microcomputer, facsimile machine, copier, calculator and other office equipment related to assignment. Schedule facilities, meetings and maintain calendars; complete related reports as assigned. Receive, open, sort, route, and distribute mail and faxes; order store, and maintain office supplies; order forms and other items as required. Type correspondence, requisitions, memos, forms, reports and related material independently or from rough draft, copy, notes or oral instructions; format, proofread, edit, print, duplicate and distribute as appropriate. Train and provide work direction to student or hourly workers as assigned. Perform related duties as assigned. Please click here to view the full job description.EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school including or supplemented by training in office practices and procedures and two years of increasingly responsible clerical experience. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.Range 9 (CLASSIFIED SALARY SCHEDULE): Substitute/Short-Term are placed at Step 1. Please click here to review current salary schedule. Applications in the sub-pool will remain on file for one year.Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Basic Function Under the direction of an assigned supervisor, perform a variety of highly responsible secretarial and administrative duties; provide information and assistance to the public. Participate and assist in the administration of the office; research, compile, analyze and summarize data for special projects and various comprehensive reports; prepare or direct the preparation of annual, quarterly and administrative reports; prepare minutes of meetings; supervise the ordering and storage of office supplies. Maintain appointment schedules and calendars for executive staff members and other office staff; schedule and arrange travel itineraries and reservations; coordinate activities with other departments, division chairs, the public and outside agencies. Serve as receptionist for assigned office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret district policies, rules and regulations in response to inquiries and complaints; resolve student concerns and complaints; refer inquiries as appropriate. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items. Initiate and maintain a variety of files and records for information related to the office; maintain manuals and update resource materials. Type and assemble reports, manuals, newsletters and other materials and distribute to staff; attend, take, prepare and distribute minutes of board and committee meetings as directed. Assign, direct and review the work of staff involved in secretarial and clerical duties of the office; review work for accuracy. Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instructions, transcribing machine recordings or dictation; independently compose correspondence related to assigned responsibilities. Exercise functional and technical direction over clerical staff. Perform related duties as assigned. Minimum Qualifications Any combination equivalent to: Graduation from high school supplemented by specialized secretarial or office training and four years of increasingly responsible secretarial experience. Salary Kern Community College District Salary Schedules, CLASSIFIED, Range 39.5 40 hours per week, 12 months per year $4,123.13 - $5,825.88 monthly (Maximum Entry Level Salary: $4,331.87 monthly) Special Instructions Complete application packets will be accepted until the position is filled. However, applications received by 10/11/25 are assured consideration. The District and/or College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point. Completed application packets must include the following. * Completed online application for employment * Current resume * Letter of interest (cover letter) * List of 5 (five) professional references (entered in online application) * Copy of legible transcripts, if applicable It is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. International or Foreign Degrees Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Accommodations Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.) Discrimination Free Work Environment The District and College are strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District and College encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. (See our Discrimination Free Work Environment information.) Work Authorization Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. Knowledge & Abilities KNOWLEDGE OF: Basic principles and practices of fiscal, statistical and administrative research and report preparation. Correct English usage, spelling, grammar and punctuation. Rules, regulations, policies and procedures of the community college system. Modern office procedures, methods and equipment. Public relations techniques. Operation of a computer terminal and specified software such as word processing and spreadsheets. Business letter writing and basic report preparation. Record-keeping techniques. Principles and practices of providing work direction and guidance. ABILITY TO: Interpret and apply office policies and procedures. Work cooperatively with other departments, offices, instructors, students and outside agencies. Perform responsible secretarial work involving the use of independent judgment and personal initiative. Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities. Analyze situations carefully and adopt effective courses of action. Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports. Maintain confidential data and information for executive staff. Independently prepare correspondence and memoranda. Operate a variety of office equipment including a fax machine, copier and multi-line phone. Provide work direction and guidance to assigned staff. Operate a computer terminal and specified software such as word processing and spreadsheets. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection. Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees. For a detailed list of benefit eligibility please visit our Benefits Website Employer Kern Community College District College Bakersfield College Address 1801 Panorama Dr Bakersfield, California, 93305 Phone ********** Website bakersfieldcollege.edu

Basic Function Under the direction of an assigned supervisor, provide administrative support and assistance to an assigned program; perform a wide variety of special projects; participate in budget preparation and administration. Provide administrative support and assistance to an assigned program; evaluate office activities; recommend improvements and modifications; assist in the implementation of goal and objectives; review and evaluate work products, methods and procedures. Answer telephone and screen callers; respond to inquiries and requests for information concerning regulations, procedures, systems and precedents; receive and route mail. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts. Respond to budget inquiries from staff; type and process requisitions and purchase orders; prepare budget summaries utilizing a computer and assigned software. Maintain calendar of program or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies; process travel requests. Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and files. Independently compose and edit correspondence related to assigned activities; maintain a variety of manuals, codes, handbooks and directories; prepare or direct the preparation of a variety of annual, quarterly or administrative reports. Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs. Coordinate and participate in a variety of meetings and conferences within assigned area; take and transcribe minutes; disseminate information; coordinate projects and implement procedural changes; follow-up on action items. Process personnel actions for new hires; participate in the recruitment of faculty; evaluate compliance with faculty services areas and verify equivalencies; monitor faculty load; coordinate and maintain job evaluation schedules for staff. Maintain levels of office supplies; order supplies as necessary; receive, verify and distribute supply deliveries. Perform related duties as assigned. Minimum Qualifications Any combination equivalent to: Associate degree and four years of increasingly responsible secretarial experience. Salary Kern Community College District Salary Schedules, CLASSIFIED, Range 44.5 40 hours per week, 12 months per year $5,277.96 - $7,457.61 monthly (Maximum Entry Level Salary: $5,545.16 monthly) Special Instructions Complete application packets will be accepted until the position is filled. However, applications received by 10/08/25 are assured consideration. The District and/or College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point. Completed application packets must include the following. * Completed online application for employment * Current resume * Letter of interest (cover letter) * List of 5 (five) professional references (entered in online application) * Copy of legible transcripts, if applicable It is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. International or Foreign Degrees Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Accommodations Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.) Discrimination Free Work Environment The District and College are strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District and College encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. (See our Discrimination Free Work Environment information.) Work Authorization Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. Knowledge & Abilities KNOWLEDGE OF: Modern office practices, procedures and equipment. Principles and procedures of financial record-keeping, bookkeeping and audit procedures. Basic principles and practices of fiscal, statistical and administrative research and report preparation. Policies and objectives of assigned program and activities. Budgeting practices regarding monitoring and control. Operation of computer equipment and specified software such as word processing and spreadsheets. Correct English usage, grammar, spelling, punctuation and vocabulary. Interpersonal skills using tact, patience and courtesy. Oral and written communication skills. Record-keeping techniques. Public relations techniques. ABILITY TO: Read, interpret, apply and explain rules, regulations, policies and procedures. Maintain current knowledge of program rules, regulations, requirements and restrictions. Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports. Participate in budget preparation and administration. Compose correspondence and written materials independently. Answer telephones and greet the public courteously. Maintain records and files. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Operate a computer and specified software such as word processing and spreadsheets. Complete work with many interruptions. Work independently with little direction. Plan and organize work. Work confidentially with discretion. Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection. Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees. For a detailed list of benefit eligibility please visit our Benefits Website Employer Kern Community College District College Bakersfield College Address 1801 Panorama Dr Bakersfield, California, 93305 Phone ********** Website bakersfieldcollege.edu

TDEFINITION Under general supervision, perform secretarial, clerical, and record keeping work; assist with the daily activities of initiating and providing health and wellness services to students, maintain health and related records; and perform other related duties as required. DISTINGUISHING CHARACTERISTICS The Health Services Assistant is distinguished from other classes in the clerical/secretarial series in that incumbents perform work related to student health and wellness, including maintenance of personal health records. Incumbents in this position supports the overall mission of the college in the standard of quality, excellence and accessibility, by providing services and programs which promote student involvement to achieve academic and personal success. The incumbent plays a key role in assisting students with clinical care services, mental health services, communicable disease control, illness assessment and referrals, first aid treatment, self-care programs and health education resources. The incumbent in this position supports institutional effectiveness and student learning outcomes by effectively assisting students in accessing student health services and in protecting the confidentiality of health services provided. Essential Functions & Qualifications As a substitute until the permanent position is filled, the job duties may be a subset of the below essential functions. ESSENTIAL FUNCTIONS * Organize and oversee the day-to-day functions of assigned office; * Train and coordinate the work of clerical assistants and student workers; * Receive students in reception area in absence of clerical assistants; * Schedule specialty clinics, health-care provider visitations, and patient appointments using an Electronic Health Record (EHR); * Provide Student Health Services and community resource information in person and by phone; * Receive and maintain student charts and other health related material; * Receive, account for, and deposit cash from sales; * Distribute health education and printed materials to students; * Monitor inventory and order office, student, and event supplies; * Open and classify incoming mail and other information * Complete requisitions, work orders, facility use and other forms; * Assist the Director with the collection and submission of employee leave forms each month ; * Maintain computer files and clinic records; * Receive and process student medical insurance claims, and file accident reports; * Act as a liaison for Student Insurance claims processing; * Maintain current CPR and first aid certificate training; * Maintain confidentiality and ensure adherence to HIPAA and FERPA guidelines in Student Health Services; * Implement clinic form updates; * Demonstrate competency and act as an office lead with current college computer programs including Word, Excel, Banner, Dynamic Forms, MiCollab, Online Requisitions, and, PyraMED, and; * Record and transcribe notes and distribute minutes and agenda items for department meetings; * Assist with student survey distribution and data collection; * Assist with budget monitoring and planning; * Assist with the preparation of Institutional Program Planning and Review documents; * Work independently with a minimum of supervision; and * Perform other related duties as required. QUALIFICATIONS Education: Preferred * Associate's degree; * Secretarial science, office management, and public relations courses. Experience: Required * Three years of increasingly responsible clerical/secretarial experience in a student services or public services environment involving frequent public contact. Preferred * Experience in a health care setting. Knowledge of: * HIPPA and FERPA guidelines; * Efficient record keeping; * Methods of writing correspondence and reports; * Current technologies, personal computer, and associated office software such as word processing, spreadsheet, presentation, and/or database software; * Electronic Health Records (EHR) * Correct usage of English, grammar, spelling, punctuation, and vocabulary; and * District policies and procedures. Ability to: * Establish and maintain cooperative working relationships with those contacted in the performance of duties; and * Demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and of staff and students with physical and learning disabilities. * Communicate effectively orally and in writing; * Maintain a variety of files Physical ability to: * Read and comprehend printed matter and text and data on computer monitors; * Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email; * Sit or stand for extended periods of time; * Lift and/or carry 25 pounds; and * Exert manual dexterity sufficient for keyboard and other office equipment operation. License and Certificates(current within the last year): Required * Possess, or be able to obtain within 6 months, certificates in CPR and basic first aid. * Valid driver's license and eligible to obtain California driver's license upon hire. Additional Information This is a short-term/temporary position.Work schedule Monday-Thursday from 8:00am-4:30PM (In-Person) on the SLO campus. Interview Process Information Selected applicants will be contacted for an interview.

Positions in this class are generally assigned to Associate Vice President and Director I level positions, and incumbents perform complex administrative assistant and clerical tasks that support more than one administrative area, with minimal oversight. This position is filled on an "as needed" basis for all campuses/locations. Applicants are contacted/hired year-round for assignments based on District needs. This pool is open continuously and refreshed once a year in July. Applicants in this pool will remain active until the pool is refreshed and will receive an email with information on how to remain in the pool. For a detailed job description for this temporary postingclick here. Typical Duties Assist administrator with office organization and detail and recommend operating practices and procedures to create new or to revise existing methods; implement systems to improve internal process in support of changing departmental and District needs, informing affected staff and providing training as needed; interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate; provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public; assist students and staff to resolve problems relating to special programs, student services records, or related complaints, referring to appropriate staff members; coordinate activities with other District offices; schedule meetings, conferences and appointments; assist with coordinating events; maintain calendars for managers and/or professional staff; make arrangements for travel, meetings, and conferences, and process travel claims; prepare materials for presentations and instruction; prepare records and reports for District and/or external agencies; independently prepare correspondence, memoranda, agendas, reports, technical requests, and other materials, including information of a confidential nature; prepare required District and departmental documents including, but not limited to, time sheets, reports, preliminary payroll records, travel forms, purchasing forms, requisitions, and workers compensation claim forms; assist with the monitoring and reconciliation of department and/or office budgets; order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment to vendors; maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars; prepare and distribute meeting agendas, minutes, correspondence, memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing and composition; assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; develop and maintain forms; verify and calculate full-time equivalency (FTE) and instructional load for faculty; track flex obligation for faculty; prepare adjunct faculty assignment paperwork and related documents; assist with coordination of department hiring and orientation processes; process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have lead responsibility for temporary employees, including interviewing and training. Serve as a resource to support Administrative Assistant I's and others on District/College-wide processes, policies and procedures and assists the administrator in the assigned areas of responsibility. Perform related duties as required. Minimum Qualifications EXPERIENCE: Three years of experience related to the duties of the position. EDUCATION: One year of college level business, office technology, or related course work from an accredited institution may be substituted for up to one year of the required experience. Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment. (Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.) Education must be from an accredited institution. Application Instructions Applicants applying to this position are REQUIRED to complete and submit: * A Los Rios Community College District Application ADDITIONAL INSTRUCTIONS: * Applications submitted without all required documents listed above will be disqualified. * Applications submitted with additional materials NOT requested, will be disqualified. * Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications. * Applicants indicating "see resume" on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified. * ONLY copies of transcripts from a US College/University or Foreign Transcript Evaluation will be accepted. Please DO NOT include any foreign transcripts. * Individuals who have completed college/university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents, even if the foreign document has been accepted by another college/university in the United States. * Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here. * Graduate advising documents, certificate of degrees, diplomas, and grade reports will not be accepted as transcripts. Do not submit additional materials that are not requested.

Positions in this class are generally assigned to Dean level positions, and incumbents perform varied and complex administrative assistant and clerical tasks within a framework of standard policies and procedures with minimal oversight. This position is filled on an "as needed" basis for all campuses/locations. Applicants are contacted/hired year-round for assignments based on District needs. This pool is open continuously and refreshed once a year in July. Applicants in this pool will remain active until the pool is refreshed and will receive an email with information on how to remain in the pool. For a detailed job description for this temporary postingclick here. Typical Duties Assist administrator with office organization and detail and recommend operating practices and procedures to create new or to revise existing methods; implement systems to improve internal process in support of changing departmental and District needs, informing affected staff and providing training as needed; interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate; provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public; assist students and staff to resolve problems relating to special programs, student services records, or related complaints, referring to appropriate staff members; coordinate activities with other District offices; schedule meetings, conferences and appointments; assist with coordinating events; maintain calendars for managers and/or professional staff; make arrangements for travel, meetings, and conferences, and process travel claims; prepare materials for presentations and instruction; prepare records and reports for District and/or external agencies; independently prepare correspondence, memoranda, agendas, reports, technical requests, and other materials, including information of a confidential nature; prepare required District and departmental documents including, but not limited to, time sheets, reports, preliminary payroll records, travel forms, purchasing forms, requisitions, and workers compensation claim forms; assist with the monitoring and reconciliation of department and/or office budgets; order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment to vendors; maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars; prepare and distribute meeting agendas, minutes, correspondence, memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing and composition; assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; develop and maintain forms; verify and calculate full-time equivalency (FTE) and instructional load for faculty; track flex obligation for faculty; prepare adjunct faculty assignment paperwork and related documents; assist with coordination of department hiring and orientation processes; process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have lead responsibility for temporary employees, including interviewing and training. Perform related duties as required. Minimum Qualifications EXPERIENCE: Two years of experience related to the duties of the position. EDUCATION: One year of college level business, office technology, or related course work from an accredited institution may be substituted for up to one year of the required experience. Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment. (Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.) Education must be from an accredited institution. Application Instructions Applicants applying to this position are REQUIRED to complete and submit: * A Los Rios Community College District Application ADDITIONAL INSTRUCTIONS: * Applications submitted without all required documents listed above will be disqualified. * Applications submitted with additional materials NOT requested, will be disqualified. * Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications. * Applicants indicating "see resume" on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified. * ONLY copies of transcripts from a US College/University or Foreign Transcript Evaluation will be accepted. Please DO NOT include any foreign transcripts. * Individuals who have completed college/university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents, even if the foreign document has been accepted by another college/university in the United States. * Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here. * Graduate advising documents, certificate of degrees, diplomas, and grade reports will not be accepted as transcripts. Do not submit additional materials that are not requested.

Positions in this class are generally assigned to Vice President and Associate Vice Chancellor executive level positions, and incumbents perform tasks that support broad institution-wide systems, processes and procedures with minimal oversight. This position is filled on an "as needed" basis for all campuses/locations. Applicants are contacted/hired year-round for assignments based on District needs. This pool is open continuously and refreshed once a year in July. Applicants in this pool will remain active until the pool is refreshed and will receive an email with information on how to remain in the pool. For a detailed job description for this temporary postingclick here. Typical Duties Assist administrator with office organization and detail and recommend operating practices and procedures to create new or to revise existing methods; implement systems to improve internal process in support of changing departmental and District needs, informing affected staff and providing training as needed; interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate; provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public; assist students and staff to resolve problems relating to special programs, student services records, or related complaints, referring to appropriate staff members; coordinate activities with other District offices; schedule meetings, conferences and appointments; assist with coordinating events; maintain calendars for managers and/or professional staff; make arrangements for travel, meetings, and conferences, and process travel claims; prepare materials for presentations and instruction; prepare records and reports for District and/or external agencies; independently prepare correspondence, memoranda, agendas, reports, technical requests, and other materials, including information of a confidential nature; prepare required District and departmental documents including, but not limited to, time sheets, reports, preliminary payroll records, travel forms, purchasing forms, requisitions, and workers compensation claim forms; assist with the monitoring and reconciliation of department and/or office budgets; order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment to vendors; maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars; prepare and distribute meeting agendas, minutes, correspondence, memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing and composition; assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; develop and maintain forms; verify and calculate full-time equivalency (FTE) and instructional load for faculty; track flex obligation for faculty; prepare adjunct faculty assignment paperwork and related documents; assist with coordination of department hiring and orientation processes; process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have lead responsibility for temporary employees, including interviewing and training. Serve as a resource to support Administrative Assistant I's and others on District/College-wide processes, policies and procedures and assists the administrator in the assigned areas of responsibility. Serve as the primary point of contact with District departments to assist with coordinating institution-wide personnel, hiring, risk management, legal, budget and other related areas of responsibility; assist with coordinating District/College-wide instructional, student, or administrative functions. Perform related duties as required. Minimum Qualifications EXPERIENCE: Four years of experience related to the duties of the position. EDUCATION: Two years of college level business, office technology, or related course work from an accredited institution may be substituted for up to two years of the required experience. Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment. (Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.) Education must be from an accredited institution. Application Instructions Applicants applying to this position are REQUIRED to complete and submit: * A Los Rios Community College District Application ADDITIONAL INSTRUCTIONS: * Applications submitted without all required documents listed above will be disqualified. * Applications submitted with additional materials NOT requested, will be disqualified. * Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications. * Applicants indicating "see resume" on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified. * ONLY copies of transcripts from a US College/University or Foreign Transcript Evaluation will be accepted. Please DO NOT include any foreign transcripts. * Individuals who have completed college/university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents, even if the foreign document has been accepted by another college/university in the United States. * Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations click here. * Graduate advising documents, certificate of degrees, diplomas, and grade reports will not be accepted as transcripts. Do not submit additional materials that are not requested.

Equity and Diversity The District is strongly committed to achieving staff diversity and the principles of equal opportunity employment. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, color, national origin, ancestry, sex, age, religion, marital status, disability, or sexual orientation in any of its policies, procedures or practices. In fact, the college encourages applications from all segments of qualified people. Closing Date This position will close on January, 30th, 2026 at 11:59 PM (or when 150 applications are received, whichever occurs sooner). College Profile Cerritos College is ranked 14th among the top 100 schools with the highest Hispanic enrollment in the United States by the United States Department of Education. Cerritos College serves as a comprehensive community college for southeastern Los Angeles County. Communities within the college's district include Artesia, Bellflower, Cerritos, Downey, Hawaiian Gardens, La Mirada, Norwalk, and portions of Bell Gardens, Lakewood, Long Beach, Santa Fe Springs and South Gate. Cerritos College offers degrees and certificates in more than 180 areas of study in nine divisions. Enrollment currently averages 20,000 students. Visit Cerritos College online at ************************ Department Profile The Division of Science, Engineering, and Mathematics (SEM) is committed to promoting equity, providing service excellence, and ensuring student success as we guide students in investigating and understanding the world in which we live. The Division offers degree programs, certificates, and courses in a variety of disciplines across six departments-biology; chemistry; computer and information sciences; earth sciences; mathematics; and physics, astronomy, and engineering. The Division's rigorous programs of study prepare students to seamlessly transfer into a four-year course of study or to successfully start a career in the workforce. Programs and courses are offered in a variety of formats, including traditional on-campus, hybrid, and fully online sections. In addition to courses at our main campus in Norwalk, we offer classes at multiple educational sites in the area. The SEM Division provides effective, experiential learning environments in the sciences, engineering, and mathematics at the highest standards by using the latest technology in our state-of-the-art laboratories and learning spaces. The Division Office team manages payroll, class schedules. instructor office hours, key requests, financial requisitions, reports, and room reservations to meet the needs of the students, staff, faculty and dean. Summary Performs a variety of technical, secretarial, and administrative support duties for Dean, comparable administrator of a function with multiple sub-functions, or College-wide service with substantial secretarial needs. Coordinates and performs administrative projects within an instructional division. Coordinates work flow and support activities for the office and related functions. Distinguishing Career Features The Administrative Secretary II typically reports to a Dean or comparable function, and requires the ability to perform workload computations for faculty assignments, to assist with curriculum processes, and to schedule and sequence the required reports and other time sensitive activities. Essential Duties and Responsibilities * Performs administrative support involving applications of a working understanding of the functions and procedures of the division, with a basic understanding of functions and procedures of other divisions. * Responds to inquiries and conveys information about programs and services provided by the organizational unit and college. Interprets and conveys policies and procedures, referring difficult or sensitive matters to the appropriate administrator. * Organizes work by researching and setting up business and academic calendars and cycles, then establishing and sequencing deadlines and/or timelines for projects, activities, and required submissions. Coordinates and performs administrative support for projects and events, integrating them with ongoing work routines. * Provides administrative support to special processes including, but not limited to, committees, advisory boards, and special subject group meetings. Prepares forms, revisions, and final documents to support proceedings. * Takes notes and prepares meeting recollections. Types (keyboards) from rough drafts or instructions a variety of materials such as letters, memoranda, reports and statistical data. Composes original correspondence and forms on routine department matters. * Maintains committee records and assists in the preparation of departmental/divisional reports by gathering and summarizing information from a variety of sources. * Receives, handles, and stores private information pertaining to the College or assigned division. Maintains confidentiality of private and sensitive information. * Receives telephone calls and visitors, screening callers, handling routine matters, providing information, or routing calls to administrators as necessary. * Schedules appointments and arranges meetings. Prepares schedules and informs participants, confirming dates and times. Makes hotel, conference, and travel reservations. * Prepares agreements and contracts for services used by and/or provided by the division. Processes and distributes contract documents for approval. * Prepares from text, types, and checks course outlines, curriculum proposals, class schedules and teaching assignments. * Creates, verifies, edits, and distributes faculty load records. Monitors, records, and reviews adjunct faculty load records with administrator for approval and compliance with work limits. * Enters faculty workload information onto spreadsheet or database models used for accumulating information and decision support. Verifies and calculates faculty overload and forwards information to payroll. Arranges for substitute coverage for classes and/or prepares announcements for cancellation. * Schedules and types/keyboards faculty member and other staff performance evaluations including peer-level evaluations. * Records, verifies, codes, and processes faculty, staff, and student or temporary employee timesheets, including information for stipends and other compensable elements. * May assists the administrator with development of organizational unit budget proposals, maintaining communications with work sections on status and information needs. * Maintains approved budgets, transaction records, and audit trails, including those for capital outlay, special projects, and grant-funded activities. * Oversees and may reconcile expenditures and initiates budget allocation changes and reassignments of funds to and from various accounts, working with accounting staff to assure compliance with college processes and regulations. * May train and oversee the work of hourly staff members or student assistants. * May update and modify division's web pages as approved by the Dean/Director. * Oversees and may prepare requisitions and claims for reimbursement. Resolves purchase orders and contractual matters with vendors and other service providers. * Maintains currency of knowledge and skills related to the duties and responsibilities. * Performs other related duties as assigned. Education and Experience The position requires knowledge equivalent to an Associate Degree and two years of progressive administrative assistant/secretarial experience. Alternatively, may require one year of post-secondary education in a business profession and four years of experience. Additional administrative assistant/ secretarial experience may substitute for some higher education. Preferred Qualifications * Bachelor's Degree * 4 years of office experience, preferably in an academic environment. * High level of accuracy in verifying instructor payroll, building course sections, and reviewing student records. * Experience coordinating departmental and grant-related financial transactions. * Advanced skill set across a diverse range of office software, database management systems, and productivity tools. * Strong communication and interpersonal skills for collaborating within a diverse educational team. Knowledge and Skills The position requires in-depth knowledge of office practices, procedures and equipment, including the design and organization of filing systems, receptionist and telephone techniques, and letter and report writing. Requires a working knowledge of computerbased software programs that support this level of work, including, but not limited to, word processing, spreadsheet, presentation graphics, desktop publishing, special applications used by the organization unit, and data entry onto custom databases. Requires basic skill at facilitating small group problem-solving processes. Requires sufficient math skills to perform financial, numeric, and other record keeping. Requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence. Requires sufficient human relations skills to work cooperatively with diverse teams, convey technical information, solve problems, and exercise sensitivity when dealing with internal and external customers, and convey technical concepts. Abilities Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections. Requires the ability to learn, interpret, explain and apply knowledge of College and department organization, operations, programs, functions, special terminology used in the organization unit, and labor agreements to relieve an administrator or program director of a variety of administrative details. Requires the ability to learn and apply techniques for curriculum development processes and recording and monitoring faculty workload information and processing payroll transactions. Requires the ability to prepare spreadsheets, graphs and charts. Requires the ability to learn and enter, import, and export data to and from databases and college information systems within a reasonable time frame. Requires the ability to plan, organize and prioritize work in order to meet schedules and timelines. Requires the ability to maintain confidentiality of private and sensitive information. Requires the ability to communicate with faculty, students, staff, and the public using patience and courtesy, and in a manner that reflects positively on the college. Requires the ability to maintain productive and cooperative working relationships with others. Physical Abilities The position incumbent must be able to function indoors in an office environment engaged in work of primarily a sedentary nature. Requires ambulatory ability to sit for extended periods of time, to utilize microcomputers and peripheral equipment, accomplish other desktop work, and to move to various campus locations. Requires the ability to use near vision to read printed materials. Requires auditory ability to carry on conversations in person and over the phone. Requires the ability to retrieve work materials from overhead, waist, and ground level files. Requires manual and finger dexterity to write, use a pointing device and keyboard at an advanced rate, operate microcomputer, and to operate other standardized office equipment, almost constantly requiring repetitive motions. Licenses and Certificates May require a valid driver's license. Working Conditions Work is performed indoors where minimal safety considerations exist. Salary/Fringe Benefits Grade 34 on District Classified Salary Schedule ($5,692.16 /month). Health and welfare benefits include District contribution for medical/dental/vision benefits and employee life insurance ($50,000). (Cash in lieu option available on medical insurance.) Participation in the Public Employee's Retirement System that is also integrated with Social Security. Selection Procedure After the application closing date, a search committee will review and invite the most qualified applicants for an interview. As these are highly competitive positions, meeting the minimum requirements does not guarantee an interview. If you have questions or would like to follow-up regarding your application, please contact Human Resources at *************** as search committee members are unable to discuss specific recruitments. Conditions of Employment This is a full-time, 12-calendar month classified position. Hours of employment are: Monday - Friday, with a preference for a 9/80 schedule over two weeks. Initial placement of employees on Classified Salary schedule is at Step 1. After six months of successful probationary employment, employee is placed at Step 2. Employment is to be effective as soon as possible following completion of the selection process. Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints, Federal Bureau of Investigation (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment. Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109. Candidates must be able to provide proof of California residency prior to employment. Please note - the District does not provide for immigration sponsorships such as H1B Visas. Application Procedures Application materials must be submitted by the closing date. We are committed to providing an inclusive and accessible application process. If you require a reasonable accommodation to apply or interview due to a disability, please contact Human Resources at *************** as early as possible. While advance notice (ideally at least 72 hours before the application deadline or scheduled interview) helps ensure we can meet your needs, we will make every effort to accommodate requests made at any time. It is the applicant's responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position. Transcripts must be from regionally accredited institutions. A foreign transcript must be evaluated by a NACES certified agency. The website address is ************** Required Documents * Cover Letter * Resume/Curriculum Vitae * Copy of Transcripts (OR High School Diploma if applicable)

Basic Function This is a temporary, professional expert opportunity. Greet and assist students, faculty, and visitors at the Disabled Students Programs & Services front desk. Provide general information about Disabled Students Programs & Services services, eligibility, and intake procedures. Schedule appointments for Disabled Students Programs & Services counselors and specialists. Maintain accurate records of student contacts, services provided, and accommodation usage. Assist with data entry and reporting for program compliance and tracking. Support the coordination of Disabled Students Programs & Services events, workshops, and outreach efforts. Maintain confidentiality and adhere to FERPA and ADA guidelines. Perform other clerical and administrative duties as assigned. Minimum Qualifications Any combination equivalent to high school diploma. Salary Kern Community College District Salary Schedules $19.05/hour Special Instructions Complete application packets will be accepted until the position is filled. However, applications received by 09/17/25 are assured consideration. The District and/or College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point. Completed application packets must include the following. * Completed online application for employment * Current resume * Letter of interest (cover letter) It is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. International or Foreign Degrees Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Accommodations Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.) Discrimination Free Work Environment The District and College are strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District and College encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. (See our Discrimination Free Work Environment information.) Work Authorization Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. Employer Kern Community College District College Bakersfield College Address 1801 Panorama Dr Bakersfield, California, 93305 Phone ********** Website bakersfieldcollege.edu

Basic Function The Educational Services Assistant is under the general direction of the Vice Chancellor, Educational Services, to perform administrative work requiring application of a broad knowledge of rules, regulations, law, and policies governing the District; to work closely with District administration; independently handles and completes projects; and provides a wide range of responsible confidential matters and clerical duties in the area of assignment. Representative Duties Duties may include, but are not limited to, the following: 1. Perform highly responsible and complex administrative and secretarial work exercising independent judgment in assisting the Chancellor; Vice Chancellor, Educational Services, and other Educational Services administrators as assigned. 2. Coordinate and participate in meetings: take and transcribe meeting summaries; disseminate agenda and meeting information; coordinate projects; and implement procedural changes in follow-up on action items. 3. Assist in budget preparation for Educational Services and its operational departments. Prepare cost estimates for budget recommendations; monitor, process purchases, and submit justifications for budget items. 4. Assist the Vice Chancellor, Educational Services, in the composition of new and revised Board policies, procedures, appendices relating to area of assignment for the Board Policy Manual. 5. Process and monitor items for the Board of Trustees approval. 6. Maintain calendar of department or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies. 7. Coordinate with the College for the preparation and submittal of the application for funds, and annual evaluation report. 8. Work in close liaison with the District and campus administrators and staff on matters of a confidential nature. 9. Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs. 10. Assist in the preparation of confidential reports relating to collective bargaining. 11. Prepare or review for completeness and conformity established regulations and procedures, a variety of forms, reports, summaries, and contracts. 12. Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and filing. 13. Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receive and route mail. 14. Coordinate with the College administrators the preparation of an annual application for federal vocational education funds, and the final evaluation report. 15. Independently compose correspondence related to assigned area; maintain a variety of manuals, codes, handbooks, and directories. 16. Communicate with members of the Chancellor's Cabinet and their assistants promoting communication with the District Office and the campuses. 17. Prepare and disseminate academic calendars. 18. Assist in the preparation of workshops, receptions, meetings, and conferences. 19. Organize, plan, supervise, and evaluate temporary clerical staff, if assigned. 20. Perform other task/duties as assigned. Minimum Qualifications * Associate degree or equivalent to four years of college or six years of full-time increasingly responsible secretarial and clerical experience. * Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic, and disability backgrounds of community college students and employees. Knowledge & Abilities * Knowledge of modern office procedures, methods and computer applications; ability to interpret District Board Policy and laws applicable to instructional procedures; ability to communicate clearly and concisely; ability to operate a microcomputer and word processing/desktop publishing software; and ability to establish and maintain cooperative working relationships. * Ability to analyze situations accurately and adopt an effective course of action. * Ability to work independently with minimum direction and under strict deadlines, exercising good judgment in recognizing the scope of authority and care in administrative detail. * Ability to plan, organize work, and direct and oversee the work of others, as assigned. * Ability to learn and use an integrated administrative information system. SPECIAL INSTRUCTIONS First Review of Applications: Complete application packets will be accepted until the position is filled; but those received by January 23, 2026 are assured consideration. The College reserves the right to extend time limits or re initiate the recruitment/selection process at any point. Completed application packet MUST include: * Completed Online Application for Employment form It is the applicant's responsibility to redact (or remove) any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. Foreign Degree: Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your on-line application. Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. EEO Plan 2021-2024 Note: The District is strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. Discrimination Free Work Environment Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection. Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees. For a detailed list of benefit eligibility please visit our Benefits Website Employer Kern Community College District

BASIC FUNCTION: Under the direction of Area Administrator(s), provide employees, students and public help desk support and information; assist IT staff with technical and clerical work as assigned. Serve as a help desk resource to employees and students with respect to campus technology service requests, services, projects and other functions; provide general customer service and assistance in connecting employees, students and the general public to appropriate departments as needed. E Receive, prepare and manage work orders related to technology and technology support systems; Provide assistance to faculty and staff via help desk ticket(s), phone, and email. E Assist users one-on-one with support of IT service application use; compile and type training documentation; assist in hardware and software installation. E Enter existing and new hardware and software inventory into District database; verify existing data by checking hardware and software and update changes in inventory; notify appropriate personnel regarding change in status of hardware and software; maintain system inventory. E Set-up and maintain email and email distribution accounts for employees and employee groups. E Maintain purchase records of IT orders, invoices by vendors and by product, warranty information and software licenses; serve as liaison between IT department and other District departments relative to quoting and placing of IT orders, inventory and requisitions. E Prepare and generate reports and records as needed (i.e. prepare billing reports, track printing costs and needs, monitor systems and equipment usage reports, etc.). E Portray and provide cultural competence, inclusion, and equity when providing customer service and interpersonal interaction. E Perform related duties as assigned. Please click here to view the full job description. EDUCATION AND EXPERIENCE: Graduation from high school or the equivalent with some college level coursework in computer information systems, computer science or related field and one (1) year experience working with computers and computer software. IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings. RANGE 15 ON THE CLASSIFIED SALARY SCHEULE: Substitute/Short-Term are placed at Step 1. Please click here to review current salary schedule. Applications in the sub-pool will remain on file for one year. Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Basic Function Under the direction of an assigned supervisor, provide assistance and information to students applying for financial aid; perform a variety of general clerical duties; maintain lists and statistics related to assigned activities. Provide assistance and information to students applying for financial aid; answer telephones and greet visitors; interpret and explain related rules, policies, procedures and regulations. Assist students in the completion of financial aid applications and verification forms; review documentation; determine applicant status; determine eligibility for fee waivers; schedule interview appointments. Perform a variety of general clerical duties; compose routine correspondence; maintain filing systems; type and process various lists, forms and cards. Compile and maintain a variety of statistical information related to financial aid; prepare statistical reports as required. Produce and mail various verification forms and notices to students including award and eligibility letters; update student records in computer utilizing specialized software. Communicate with the public, other departments and outside agencies to exchange information; refer to appropriate financial aid staff; provide information on the availability of grants, loans and scholarships. Provide work direction and guidance to student workers. Attend various workshops and training seminars as assigned. Perform related duties as assigned. Minimum Qualifications Any combination equivalent to: graduation from high school and two years of general clerical experience. Salary Kern Community College District Salary Schedules, CLASSIFIED, Range 35.0 40 hours per week, 12 months per year $3,301.50 - $4,664.95 monthly (Maximum Entry Level Salary: $3,468.65 monthly) Special Instructions Complete application packets will be accepted until the position is filled. However, applications received by 01/28/25 are assured consideration. The District and/or College reserves the right to extend time limits or re-initiate the recruitment/selection process at any point. Completed application packets must include the following. * Completed online application for employment * Current resume * Letter of interest (cover letter) * List of 5 (five) professional references (entered in online application) * Copy of legible transcripts, if applicable It is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant. International or Foreign Degrees Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Accommodations Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.) Discrimination Free Work Environment The District and College are strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District and College encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. (See our Discrimination Free Work Environment information.) Work Authorization Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. Knowledge & Abilities KNOWLEDGE OF: Modern office practices, procedures and equipment. Telephone techniques and etiquette. Statistical record-keeping techniques. Operation of a computer, specified software and data entry techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Business letter composition and basic report preparation. ABILITY TO: Learn the financial aid application procedure. Maintain accurate and complete files and records. Learn and explain the scholarships, grants, loans and awards available through the college and the requirements of these programs. Learn, apply and explain laws, rules and regulations related to assigned activities. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Perform clerical duties such as filing, typing and duplicating materials. Answer telephones and greet the public courteously. Complete work with many interruptions. Compose correspondence and written materials independently. Operate office machines including a computer and specified software. Meet schedules and time lines. Work confidentially with discretion. Kern Community College District provides a rich health and welfare benefits package to our full-time permanent employees, including Health, Dental, Vision, Life Insurance, and Long-term Disability. In addition to the above benefits, the District also offers a robust voluntary benefits selection. Limited benefits and Affordable Care Act (ACA) benefits are offered to less than full-time and temporary employees. For a detailed list of benefit eligibility please visit our Benefits Website Employer Kern Community College District College Bakersfield College Address 1801 Panorama Dr Bakersfield, California, 93305 Phone ********** Website bakersfieldcollege.edu