Receptionist Secretary jobs at Knowledge Builders

Adams & Martin Group has partnered with a well-respected law firm to identify an experienced Litigation Legal Secretary for their team. This is a full-time, on-site opportunity supporting attorneys with high-level litigation, legal document production, trial preparation, and administrative responsibilities. Responsibilities Perform advanced and highly skilled legal secretarial duties, including drafting, proofreading, and preparing complex litigation documents, pleadings, and correspondence Maintain consistent communication with attorneys, paralegals, clients, and regulatory agencies while upholding strict confidentiality of all legal matters Handle litigation calendar management, including monitoring court appearance dates, deadlines, filing requirements, and trial schedules Set up shell pleadings with minimal supervision and follow court-specific litigation protocols for federal and state courts Coordinate attorney travel arrangements, meetings, conferences, and trial preparation logistics Process incoming mail, enter attorney time, and prepare expense reports Exercise sound judgment and discretion when communicating with clients and legal partners Provide administrative support, overflow support, and serve as a team facilitator/team lead when needed Recommend and implement new procedures to improve workflow efficiency Maintain organized physical and electronic litigation filing systems for accurate document retrieval Perform clerical tasks including photocopying, mailing, messenger/FedEx coordination, and transcribing dictations or telephone messages Use litigation knowledge to ensure accurate and timely e-filings in federal and state courts Apply strong attention to detail when proofreading documents for accuracy, grammar, and legal formatting compliance Support attorneys with multitasking across competing litigation priorities and deadlines Integrate fully with the litigation team and contribute to a proactive, collaborative environment Qualifications Minimum of seven years of litigation secretarial experience in a law firm Expert-level knowledge of litigation court protocols, filing requirements, and e-filing procedures (federal and state) Strong proficiency in Microsoft Office Suite and legal document production Ability to type 60+ WPM Strong communication skills, professionalism, and ability to work with confidential legal information Highly organized, detail oriented, and able to work independently with minimal supervision Ability to prioritize tasks, meet deadlines, and manage shifting litigation demands Strong judgment, discretion, and ability to exercise initiative Problem-solving skills and ability to handle high-volume legal document workflows High school diploma or equivalent required Willingness to work overtime as necessary Benefits Thirty-five-hour work week Two weeks' vacation to start; three weeks after three years; up to four weeks accrued Ten days of sick leave Full health benefits, including vision coverage Work Schedule Full-time position, Monday-Friday, 9:00 AM-5:00 PM Hybrid schedule - must be in the office a minimum of three days per week Evening and weekend work may be required during peak litigation periods Non-exempt position under the Fair Labor Standards Act This firm offers competitive compensation, comprehensive benefits, and the opportunity to join a collaborative legal team with a strong litigation practice. Please submit your resume for confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

The Front Desk Administrator is responsible for providing exceptional customer service at the front desk while supporting property management operations and assisting with accounts payable tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced commercial property environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Greet and assist tenants, visitors, and vendors in a professional and courteous manner. Answer and direct phone calls, respond to emails, and manage general inquiries. Maintain a clean and organized reception area. Coordinate scheduling for conference rooms and building amenities. Assist property management team with administrative tasks, including preparing correspondence, filing documents, and updating tenant records. Process work orders and track maintenance requests to ensure timely completion. Support accounts payable by coding invoices, verifying charges, and submitting for approval. Monitor and order office supplies as needed. Assist with tenant communications, including notices and newsletters. Maintain confidentiality of tenant and company information. Qualifications High school diploma or equivalent; associate degree or higher preferred. Previous experience in property management, office administration, or customer service. Prior experience in accounts payable is highly preferred. Proficiency in Microsoft Office Suite and property management software (Yardi, MRI, or similar preferred). Strong communication and interpersonal skills. Ability to prioritize tasks and work independently. Basic understanding of accounts payable processes. If you are interested in learning more, please apply now.

This is your chance to begin a lifelong career with limitless opportunity. Find the flexibility you've been trying to find by taking a minute to finish our online application. Benefits: Excellent weekly pay Safe workplace Multiple shifts are available from morning to night and no experience is needed. You will have ample opportunity for growth Part-time readily available - choose the days you wish to work A commitment to promote from within Responsibilities: Must be able to perform duties with or without sensible accommodation Perform all other tasks as designated Assist in producing a positive, professional and safe workplace Qualifications: No experience, Willing to train Ability to work within recognized turn-around times Must have outstanding interpersonal skills and the ability to organize simultaneous tasks Ability to interpret and apply company policies and procedures Excellent verbal and written communication skills Ability to work both individually and within a team environment Ability to remain organized, regard to information, follow directions and multi-task in a professional and efficient way APPLY TODAY! Send us your complete resume in English.

Kforce has a client in NYC that is seeking a Data Entry Support. Responsibilities: * Enter, update, and maintain underwriting data * Review and interpret financial statements to extract relevant data for underwriting entry * Verify and reconcile information from multiple data sources to ensure accuracy and completeness * Identify and flag discrepancies or missing information for follow-up with internal stakeholders * Maintain confidentiality of sensitive data and adhere to compliance standards * Meet daily productivity goals and provide progress updates to the underwriting operations team* Prior experience in data entry, underwriting support, accounting, or insurance * Ability to read and interpret financial statements (balance sheets, income statements, etc.) * Proficient in Excel and data management systems * Strong attention to detail and accuracy * Strong organizational and communication skills * Experience working independently in a fully remote environment

This is your chance to start a long-lasting career with unlimited opportunity. Find the liberty you've been trying to find by taking a minute to finish our online application. Benefits: Excellent weekly pay Safe work environment Multiple shifts are offered from early morning to night and no experience is needed. You will have sufficient opportunity for growth Part-time readily available - pick the days you want to work A dedication to promote from within Responsibilities: Must have the ability to perform duties with or without sensible accommodation Perform all other responsibilities as designated Assist in creating a positive, professional and safe work environment Qualifications: No experience, Willing to train Ability to work within recognized turn-around times Must have outstanding interpersonal skills and the ability to arrange simultaneous tasks Ability to translate and apply company policies and procedures Excellent verbal and written communication abilities Ability to work both separately and within a team environment Ability to stay organized, regard to information, follow guidelines and multi-task in a professional and effective manner

We are seeking a Receptionist to join our team working from home! You will perform clerical and administrative functions such as answering phones, in order to drive company success. Responsibilities: Answer phones Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls Develop and implement organized filing systems Perform all other office tasks Qualifications: Friendly outgoing disposition Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills

ANNOUNCEMENT Job Title: Programs Office Special Assistant Salary Grade: 20 Salary Range: $71,613 -$74,536 New York City Department of Health and Mental Hygiene, Division of Mental Hygiene seeks one (1) full-time Programs Office Special Assistant for the Bureau of Children, Youth, Families & Developmental Disabilities with primary responsibilities supporting the implementation of strategic priorities for the Office of Programs. The Bureau of Children, Youth, Families & Developmental Disabilities (CYF-DD) is responsible for planning and monitoring much of NYC's comprehensive network of child and adolescent community mental health services. CYF-DD relies on research and surveillance to guide its decisions around service planning, implementation and evaluation and incorporates a health equity lens into its work. CYF-DD oversees a portfolio of over 100 programs and supports a family-driven, individualized and strength-based approach to care. The Office of Programs oversees the management of contracts providing mental health services to children, youth, and families and monitors programs through data analysis, site visits and provides technical assistance to providers to improve program quality. The portfolio under the Office of Programs includes the Crisis Response Unit, Non-Medicaid Care Coordination, Court-Involved Youth, School Response Teams and Adolescent Skill Centers. The Office collaborates across Bureaus within the Division of Mental Hygiene to complete the timely submission of contracts, payments and contractor performance evaluations. Reporting to the Senior Director of Programs, the Programs Office Special Assistant will support the implementation of administrative and strategic priorities for the Office of Programs and perform the following tasks: * Plan, organize and manage administrative tasks key to supporting strategic priorities * Ensure scheduling, preparing for and/or following up on meetings, e.g., prepare agendas, meeting materials, and minutes; draft communications for meeting participants; ensure appropriate follow-up on action items * Review and summarize program data to support program consultants' delivery of technical assistance and decision-making * Prepare report summaries related to providers' services and/or performance * Track and monitor provider contracts and underspending in coordination with Sr. Director of Programs * Review data collection and management tools, to optimize our use of them * Organize internal processes related to program planning, monitoring, evaluation and quality improvement * In collaboration with leadership, update policies and procedures and program guidelines * Conduct internet research on evidence-based models of service delivery and/or promising practices and summarize findings * Contribute to the design of new programs and procurement-related documents such as Requests for Proposals * Consult and collaborate with offices within the Bureau on special projects * Maintain/update provider mailing lists and distribute provider communications as needed * Participate in internal and external workgroups, as needed. Minimum Qualifications * Bachelor's degree in a relevant field and 2 years of experience in administrative, operations/organizational or program planning/evaluation. * Master's degree in a relevant field and 1 year of experience in administrative, operations/organizational or program planning/evaluation. Preferred Qualifications: * Experience with Microsoft Office Suite * Experience with and/or understanding of DOHMH contracted programs and contracting processes * Good interpersonal and communication skills * Experience preparing written summaries and reports * Strong organizational, coordination and planning skills. * Ability to prioritize work, meet deadlines and produce quality results with attention to detail. Remote Work Policy: DOHMH employees working through RFMH are allowed a Hybrid option post training and onboarding. Sponsorship Policy: Applicants must be authorized to work in the U.S. Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time. Location: 42-09 28th Street, Long Island City, NY 11101 To Apply: Submit a resume and cover letter on our website at *********************************** . Only applications submitted through our website will be considered. The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer. The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.

We're looking for a friendly and organised Front Desk Receptionist to join our team and be the first point of contact for our clients and visitors. The Front Desk Receptionist will be responsible for managing the front desk operations, greeting visitors, handling phone calls, and ensuring a positive experience for everyone who enters our facility. This role is crucial in maintaining a professional and welcoming atmosphere. Key Responsibilities: Greet clients and visitors warmly and ascertain their needs. Answer and direct phone calls in a courteous manner. Manage the scheduling of appointments and meetings. Maintain the reception area and ensure it is tidy and welcoming. Handle incoming and outgoing mail and packages. Assist with administrative tasks as needed, including filing, data entry, and record keeping. Provide information about the company and its services. Collaborate with various departments to support office operations. Qualifications: High school diploma or equivalent; further education or relevant certifications are a plus. Proven experience as a receptionist or in another customer service role. Excellent communication and interpersonal skills. Proficiency in MS Office Suite (Word, Excel, Outlook). Strong organisational skills and the ability to multitask. Ability to handle sensitive information with confidentiality. A friendly, professional demeanour and a positive attitude.

Hello and thank you for your interest! We're looking for folks nationwide who are great at data entry and typing. We offer a flexible work from home remote position that allows you to stay home with the family! The pay range is flexible from $16/ph to $30/ph DOE and level of experience. You'll meet these requirements to work from home remotely • Stable Internet connection • Work can be done using the following: Phone device, laptap or computer • Must be able to type accurately with a minimum speed of 30 words per minute • Able to focus on tasks without being distracted • Must be resident of the US • Not afraid of emailing clients as needed We're looking for folks who we can depend on who can work from home remotely without distraction and are go-getters. Pay range from 16 to 30 hourly depending on the role, level of experience and proven ability to work from home at the same level as from an office. Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more • Must be 16 year of age or older • Must be proficient with basic PC skills • Must have an internet connection • Basic english written language • Basic english spoken language Thank you for your interest!

Job DescriptionSalary: Part time Transaction Manager and Office Assistant You will have transaction duties and responsibilities for the New Jersey office and a contributory role for overseas offices as needed. Ideally every aspect of the office that you interact with is in a positive way with the current and future interests of the company as overriding priority and guiding principle. Initially envisaged as a Part-time role with schedule flexibility. Your time in the office can be set as a regular schedule for a portion of each work day; alternatively for only several days per week. May lead to full timeor partial remote hours. Below is a summary of the key responsibilities for the position. Each of the items below is an integral part of your performance measure. This list is not exhaustive. Specific duties, activities and responsibilities may vary from time to time. Transaction Management: General knowledge and experience with QuickBooks Desktop version for Windows. Specific QuickBooks experience creating new customers, jobs, vendors, invoices, bills and reports; editing and/or reissuing invoices; marking invoices and bills as paid; exporting invoices as PDFs; exporting reports to Excel to generate management reports; generating and saving local QuickBooks database backups; ability to quickly learn to use new QuickBooks features as required. Maintain and update Excel logs of invoice requests and outgoing payment requests made by Globex team; track and report status to President upon request. Maintain and update Excel logs of checks received, electronic payments received, and outgoing check/wire requests; track and report status to President upon request. Generate and distribute monthly Revenue Reports, Outstanding Invoice Reports, Transaction Reports, and other reports as needed. Reconcile QuickBooks against external logs and other records to confirm the completeness and accuracy of the database. Discuss and, upon Presidents approval, correct any discrepancies uncovered. Experience or knowledge of Foreign currencies is a plus. Office Assistant- Activities & Duties: Implement all Globex International procedures for Accounts and Account control for both our Customers and our Business. Make weekly status reports on all Brokers, Accounts, Money-In, Outstanding Monies report and item status. Regular daily and weekly reporting of all new developments to the President. Support presentation preparation, communications, report and exhibit creation/typing of letters, e-mails, reports as needed. Assist with the creation and distribution of monthly Newsletters for each department via Constant Contact. Update various distribution lists on a regular basis. Create and track data and reports as needed for office expenses. Keep copies of all expenses and payments. Act as office receptionist when in the office. Other activities as assigned Globex International -************************ is an international consultancy providing its Partner Insurance Brokers with an international capability in both Property & Casualty and Health & Benefits. We work with more than 50 of the largest regional brokers in North America and interact with 300 agents, brokers and consultants in over 160 countries worldwide.

Hello and thank you for your interest! We're looking for folks nationwide who are great at data entry and typing. We offer a flexible work from home remote position that allows you to stay home with the family! The pay range is flexible from $16/ph to $30/ph DOE and level of experience. You'll meet these requirements to work from home remotely • Stable Internet connection • Work can be done using the following: Phone device, laptap or computer • Must be able to type accurately with a minimum speed of 30 words per minute • Able to focus on tasks without being distracted • Must be resident of the US • Not afraid of emailing clients as needed We're looking for folks who we can depend on who can work from home remotely without distraction and are go-getters. Pay range from 16 to 30 hourly depending on the role, level of experience and proven ability to work from home at the same level as from an office. Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more • Must be 16 years of age or older • Must be proficient with basic PC skills • Must have an internet connection • Basic english written language • Basic english spoken language Thank you for your interest!

Hello and thank you for your interest! We're looking for folks nationwide who are great at data entry and typing. We offer a flexible work from home remote position that allows you to stay home with the family! The pay range is flexible from $16/ph to $30/ph DOE and level of experience. You'll meet these requirements to work from home remotely • Stable Internet connection • Work can be done using the following: Phone device, laptap or computer • Must be able to type accurately with a minimum speed of 30 words per minute • Able to focus on tasks without being distracted • Must be resident of the US • Not afraid of emailing clients as needed We're looking for folks who we can depend on who can work from home remotely without distraction and are go-getters. Pay range from 16 to 30 hourly depending on the role, level of experience and proven ability to work from home at the same level as from an office. Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more • Must be 16 years of age or older • Must be proficient with basic PC skills • Must have an internet connection • Basic english written language • Basic english spoken language Thank you for your interest!

Frost Brown Todd LLP, a national law firm with 1000+ legal and business professionals in eighteen offices, is currently searching for a full-time Office Assistant/Receptionist to join our Columbus office. This individual will play a crucial role in supporting our team and providing a welcoming environment to our clients and guests. Key Responsibilities: Answer phone calls and greet clients, vendors, and other personnel with courtesy and professionalism. Coordinate the use of conference rooms and visitor offices through scheduling software to ensure seamless meeting logistics. Coordinate food orders with hospitality staff and external vendors; oversee payment and set-up for meetings and events. Track and notify building security of all visitors, ensuring security protocols are followed. Record and manage parking validation distribution for visitors and staff. Maintain the cleanliness and organization of conference rooms, reception desk, and surrounding areas to ensure a welcoming environment. Provide general administrative assistance as needed, such as copying, scanning, assembling files, making travel arrangements, submitting expense reimbursements, attorney time entry and other routine tasks. Maintain accurate parking validation and visitor logs. Assist office manager with the coordination and execution of larger office-wide events. Job Requirements: Some college preferred, or equivalent combination of education, training, and experience. Minium of 1 year of experience working in an office setting required. Previous law firm experience preferred. Computer proficiency, preferably with Microsoft Office products such as Word, Excel, and Outlook. Ability to operate standard office equipment such as multi-functional devices, copiers, printers, and scanners. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to shift attention from one area of work to another quickly without frustration. Ability to handle confidential information. Interpersonal skills necessary to communicate in person, by e-mail and telephone and follow instruction effectively from a diverse group of attorneys, managers, business professionals, and vendors to provide information with ordinary courtesy and tact. Ability to self-direct and proactively seek out work during slow periods. Ability to answer phone courteously and professionally and transfer calls quickly. Ability to greet clients in a courteous and professional manner. Frost Brown Todd offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Frost Brown Todd is fully committed to equality of opportunity in all aspects of employment. It is the policy of Frost Brown Todd to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.

Hello and thank you for your interest! We're looking for folks nationwide who are great at data entry and typing. We offer a flexible work from home remote position that allows you to stay home with the family! The pay range is flexible from $16/ph to $30/ph DOE and level of experience. You'll meet these requirements to work from home remotely • Stable Internet connection • Work can be done using the following: Phone device, laptap or computer • Must be able to type accurately with a minimum speed of 30 words per minute • Able to focus on tasks without being distracted • Must be resident of the US • Not afraid of emailing clients as needed We're looking for folks who we can depend on who can work from home remotely without distraction and are go-getters. Pay range from 16 to 30 hourly depending on the role, level of experience and proven ability to work from home at the same level as from an office. Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more • Must be 16 year of age or older • Must be proficient with basic PC skills • Must have an internet connection • Basic english written language • Basic english spoken language Thank you for your interest!

Hello and thank you for your interest! We're looking for folks nationwide who are great at data entry and typing. We offer a flexible work from home remote position that allows you to stay home with the family! The pay range is flexible from $16/ph to $30/ph DOE and level of experience. You'll meet these requirements to work from home remotely • Stable Internet connection • Work can be done using the following: Phone device, laptap or computer • Must be able to type accurately with a minimum speed of 30 words per minute • Able to focus on tasks without being distracted • Must be resident of the US • Not afraid of emailing clients as needed We're looking for folks who we can depend on who can work from home remotely without distraction and are go-getters. Pay range from 16 to 30 hourly depending on the role, level of experience and proven ability to work from home at the same level as from an office. Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more • Must be 16 years of age or older • Must be proficient with basic PC skills • Must have an internet connection • Basic english written language • Basic english spoken language Thank you for your interest!

Hello and thank you for your interest! We're looking for folks nationwide who are great at data entry and typing. We offer a flexible work from home remote position that allows you to stay home with the family! The pay range is flexible from $16/ph to $30/ph DOE and level of experience. You'll meet these requirements to work from home remotely • Stable Internet connection • Work can be done using the following: Phone device, laptap or computer • Must be able to type accurately with a minimum speed of 30 words per minute • Able to focus on tasks without being distracted • Must be resident of the US • Not afraid of emailing clients as needed We're looking for folks who we can depend on who can work from home remotely without distraction and are go-getters. Pay range from 16 to 30 hourly depending on the role, level of experience and proven ability to work from home at the same level as from an office. Data entry clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more • Must be 16 year of age or older • Must be proficient with basic PC skills • Must have an internet connection • Basic english written language • Basic english spoken language Thank you for your interest!

Job Description Blossom Care Center is in need of a part-time Receptionist on the weekends and evenings! Apply now and come make a difference to those we serve! Greet individuals as they walk through the door and answer phones Direct individuals to where in the building they are going as well as transfers phone calls to staff members throughout the building Perform administrative tasks as assigned by administrator Maintain current directories of staff and residents Maintain the comfort, privacy, and dignity of residents and interact with them in a manner that displays warmth, respect, and promotes a caring environment Comply with facility policies and procedures Communicate and interact effectively with residents, visitors, families, staff, and supervisors Attend and participate in departmental meetings and in-services as directed Report all resident, staff, or other concerns to the appropriate department head Report all incidents, accidents, unsafe situations, and concerns immediately Maintain knowledge of applicable federal, state, and local rules and regulations relating to responsibilities Ensure that responsibilities are performed consistent with all applicable federal, state, and local rules and regulations as well as facility policies and procedures Required Education and Experience High school diploma or GED One-year relevant experience Strong computer literacy skills (Microsoft Outlook, Microsoft Office, Internet) Must be proficient in using computers and general office machines, including telephone system, copier, fax machine, and postage meter Associate or bachelor's degree preferred Two years of relevant experience preferred

Are you outgoing, organized, and passionate about delivering exceptional patient experiences? Evolv Medical Aesthetics, led by the nationally recognized Dr. Frank Barone, is seeking a Front Desk Receptionist to be a welcoming face of our premier aesthetic clinic. Why Evolv? Founded in 2007, Evolv combines cutting-edge technology, surgical excellence, and holistic skincare to deliver transformative results. Our team provides a comprehensive range of services, including injectables, laser treatments, body contouring, and skin rejuvenation, creating a patient experience like no other. About Dr. Frank Barone Founding Visionary & Esteemed Leader: Board-certified plastic surgeon (MD, FACS), blending surgical mastery with holistic skincare. Decades of Expertise: Practicing since 1988, Fellow of the American College of Surgeons, member of ASPS & ASAPS. Pioneer & Educator: Introduced medical skincare to Northwest Ohio, published clinical studies, and taught at the University of Toledo. Global Humanitarian: Over 25 years volunteering with Operation Smile, recognized as “America's Top Plastic Surgeons” (2007) & “Healthcare Heroes” (2011). Your Role As a Front Desk Receptionist, you will be the first point of contact for patients, managing scheduling, greeting clients, and providing knowledgeable support about services including injectables, skin rejuvenation, and non-surgical body contouring. Responsibilities Welcome and check in patients Collect and enter patient information into charts and systems Escort patients to exam rooms and maintain cleanliness Handle patient check-out and process payments Answer calls, schedule appointments, and direct inquiries Prepare charts and manage patient messages Ensure patient comfort and a welcoming environment Qualifications Knowledge of medical terminology, cosmetic procedures, and skincare products 2+ years of check in in a medical office or medical spa Proficient in phone systems, computer use, and typing Excellent communication, organizational, and interpersonal skills Outgoing, friendly, and able to multitask High integrity and eagerness to grow within the practice Benefits Paid holidays Medical, dental, vision, and life insurance 401(k) with company contribution Employee corporate discount program Paid time off (PTO) And much more! Click Apply to join Evolv Medical Aesthetics and be part of a team dedicated to innovation, excellence, and exceptional patient experiences.

EVOLV Plastic Surgery & Medical Aesthetics, one of our valued partners, is looking for a Front Desk Receptionist to join their fast-growing, state-of-the-art clinic located in Toledo, OH. About the Clinic: EVOLV Plastic Surgery & Medical Aesthetics, led by board-certified plastic surgeon Dr. Frank Barone in Toledo, Ohio, is a premier destination for comprehensive surgical and non-surgical aesthetic care. The practice combines advanced technology, evidence-based treatments, and personalized service to help patients achieve natural, confidence-boosting results. With a collaborative team of skilled providers, EVOLV offers a full spectrum of procedures-from cosmetic surgery to injectables, laser treatments, and wellness services-all within a supportive, patient-centered environment focused on safety, innovation, and excellence. About the Role: The primary responsibilities of this role include scheduling client appointments, warmly greeting clients upon arrival, and maintaining a thorough knowledge of the services offered. The ideal candidate will demonstrate exceptional patient care, possess excellent communication skills, and be well-spoken and articulate. They should be flexible with scheduling, have strong analytical and decision-making abilities, and exude a friendly, outgoing demeanour. Additionally, they must be able to multitask effectively, work well in a team, and be comfortable with basic computer and software applications. Work Schedule: This is a part-time position requiring under 30 hours per week, with scheduled days on Monday, Tuesday, Wednesday, and Friday. We believe in maintaining a healthy work-life balance while ensuring business needs are met. Responsibilities: Greet and check-in patients, ensuring a warm and professional welcome. Collect patient information and enter it into the system. Escort patients to exam rooms, ensuring they are comfortable. Maintain cleanliness and organization of exam rooms between appointments. Process patient check-outs and collect required fees. Answer phone calls, retrieve voicemail messages, schedule appointments, and direct calls to the appropriate staff. Prepare patient charts and handle all administrative tasks efficiently. Ensure the waiting area remains comfortable and tidy. Qualifications: Knowledge of medical terminology, cosmetic procedures, and skincare products is a plus. Minimum of 2 years of experience in a medical office or medical spa setting. Experience managing phone systems and scheduling in a medical office environment. Excellent communication, organizational, and multitasking abilities. Proficiency in computer systems and typing skills.