Receptionist Secretary jobs at Knowledge Builders - 693 jobs

Front Desk / Patient Intake Coordinator Schedule: Monday-Friday | 9:00 AM - 5:00 PM Employment Type: Full-Time | Onsite We are seeking a detail-oriented and patient-focused Front Desk / Patient Intake Coordinator to support daily operations in a fast-paced healthcare environment. This role serves as the first point of contact for patients and plays a critical role in intake accuracy, scheduling efficiency, insurance verification, and medical records management. The ideal candidate is organized, professional, and comfortable juggling administrative tasks while delivering exceptional patient service. Key Responsibilities Patient Intake & Front Desk Support Greet patients warmly, manage sign-in, and ensure a positive front-desk experience Assist satisfied patients with completing Google reviews prior to departure Serve as a consistent point of contact for patient questions and office coordination Scheduling & Appointment Management Schedule, confirm, and manage patient appointments Send SMS appointment reminders and proactively contact patients running late or missing appointments to reschedule Maintain accurate scheduling records to support provider workflows Insurance Verification & Financial Processing Verify insurance coverage prior to scheduling new patients Create and maintain patient charts in the EMR system Collect co-payments during check-in and check-out Documentation & Intake Processing Complete new patient intake by scanning IDs and insurance cards (front and back) Secure and document claim numbers, adjuster details, and attorney information for No-Fault and Workers' Compensation cases Ensure all required documentation is complete prior to visits Medical Records & Compliance Organize and maintain accurate medical records in compliance with HIPAA standards Prioritize record requests for in-house attorneys and internal stakeholders Administrative & Communication Support Monitor and respond to office emails throughout the day Manage incoming e-faxes and route documents to appropriate departments Maintain referral and diagnostic imaging logs (MRIs/X-rays) Follow up on missing documentation such as police reports, insurance cards, or claim numbers Required Qualifications Experience with No-Fault (NF) and Workers' Compensation (WC) documentation, including WCB numbers and legal/attorney referrals Proficiency using EMR systems for document uploads and call logs Excellent phone etiquette and comfort handling multiple phone lines Strong organizational skills with the ability to manage competing priorities High level of professionalism and attention to detail Language Requirement Spanish required Why Join Us This role offers the opportunity to be a vital part of a patient-centered healthcare team where organization, communication, and attention to detail truly matter. You'll work in a collaborative, onsite environment with consistent hours and clear expectations, making a direct impact on patient experience and day-to-day operations. If you enjoy being the central point that keeps an office running smoothly, this is a great opportunity to grow your healthcare career!

Do you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technical services we perform with a sense of individual pride and company spirit. Throughout your career with DXP, we will encourage and empower you to take an active role in identifying and driving your development, so you feel total confidence in your ability to achieve ongoing success. We aspire to be the best solution for the Industrial customers' needs for MROP products and services through our Innovative Pumping Solutions, Metal Working, Supply Chain Services and Service Centers. Check out our many videos to learn more! ************************************* Responsibilities of the Temporary Office Clerk include, but are not limited to: Update price-maintained inventory records in a timely manner with accurate information Proactively contact vendors to maintain a current and complete database Manipulate files to import into commerce center using Excel, Access and pricing services, while adhering to current processes and procedures Work closely with product group team members to ensure data is timely and accurate Qualifications of the Temporary Office Clerk include, but are not limited to: In depth experience with Excel and Outlook o Good written and verbal communication skills Ability to work in a team environment Ability to manage large amounts of data Ability to touch type and 10-key quickly and accurately #zrjj Additional Information Physical Demand: N/A Working Conditions: Office environment Training/Certifications: N/A Shift Time/Overtime: Monday - Friday, 8:00am - 5:00pm Travel: N/A Education: High School Diploma required DXP is always looking for individuals who want to join a team of employees who have the desire to achieve remarkable accomplishments together. The culture of the organization is supportive and goal oriented with high expectations, yet it is an environment where the team spirit inspires everyone to do their best. All DXP employees play a vital part in the organization and are treated with respect. By applying to DXP, you will have the opportunity to speak with some of the most respected professionals in the industry. DXP offers a comprehensive benefits package for full-time regular employees, normally working a minimum of 30 hours per week including: Medical, Dental, Vision, Flexible Spending, 401(k), paid holidays, Life and Disability Insurance, and additional supplemental products. All part-time and temporary employees are eligible for 401(k). Minimum Required Salary and benefits commensurate with experience. We are an equal opportunity employer. Except where prohibited by state law, all offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. EOE/M/F/D/V

This is your opportunity to start a long-lasting profession with unlimited opportunity. Find the flexibility you've been trying to find by taking a moment to finish our online application. Benefits Excellent weekly pay Safe work environment Multiple shifts are readily available from early morning to night and no experience is needed. You will have sufficient opportunity for growth Part-time readily available - select the days you wish to work A dedication to promote from within Responsibilities Must have the ability to carry out duties with or without reasonable accommodation Perform all other tasks as appointed Assist in producing a favorable, professional and safe work environment Qualifications No experience, Willing to train Ability to work within recognized turnaround times Must have excellent social skills and the ability to arrange simultaneous tasks Ability to interpret and use company policies and procedures Excellent verbal and written communication abilities Ability to work both separately and within a team environment Ability to stay organized, give attention to detail, follow directions and multi-task in a professional and efficient manner

Maintains database by entering new and updated customer and account information. Prepares source data for computer entry by compiling and sorting information. Establishes entry priorities. Processes customer and account source documents by reviewing data for deficiencies. Resolves deficiencies by using standard procedures or returning incomplete documents to the team leader for resolution. Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format. Maintains data entry requirements by following data program techniques and procedures. Verifies entered customer and account data by reviewing, correcting, deleting, or reentering data. Combines data from both systems when account information is incomplete. Purges files to eliminate duplication of data. Tests customer and account system changes and upgrades by inputting new data. Secures information by completing data base backups. Maintains operations by following policies and procedures and reporting needed changes. Maintains customer confidence and protects operations by keeping information confidential. Contributes to team effort by accomplishing related results as needed. Qualifications Organization skills Quick typing skills Attention to detail Computer savvy Confidentiality Thoroughness Additional Information Coordinate facilities and furnishings maintenance including assembling furniture Effectively and promptly communicate building and maintenance related issues to supervisor and Department Head Assist in the maintenance of clean, attractive, safe and well-repaired facilities Understand the approved use of various chemicals and cleaning agents and be able to use and follow all MSDS materials/precautions and directions associated with them Conducts unit inspections as required by the program policies and guidelines Assist in all necessary repairs and upkeep of program properties, including painting, fire safety, changing door knobs, key copies etc Monitor live vehicle maintenance schedule and other vehicle documentation, performs vehicle inspections, reports issues to supervisor and Department Head, and coordinate vehicle repairs with approved vendors Oversee safety program and inform management of any unsafe conditions Follow all fire, health, licensing, and live related standards and property lease requirements Must be accessible to facility at all times and carry facility cell phone on and off duty Assist and coordinate intakes and departures Oversee delivery of consistent services; work with clients, public/private organizations and program staff Assess need for and assist in the coordination of all facility renovations and upgrades Perform preventative maintenance on equipment throughout the facility Repair and/or replace equipment as needed Teach Independent Living Skills and provide support to participants in relational wellness Provide crises intervention and mediation to participants Communicate effectively with Department Head, co-workers, participants, families, and other service providers Provide a secondary on-call option during specified times Ensure participants maintain safe and adequate living environment Work independently and as a team member to create innovative ways to meet contract goals and provide a high level of service that is engaging and meets the needs of the participants Transport participants in YMCA vehicle as needed Practice non-aggressive defensive driving techniques Operate vehicles in safe manner Vehicle use is for YMCA business only Perform other administrative tasks as assigned and assist with maintaining proper document storage and auditing Participate in and attend all required staff meetings, trainings, staff development events and appropriate agency-wide committees Ability to work effectively with others in alignment with the 4 Core Values Models the 4 Core Values in all aspects of position responsibilities

We are hiring a work from home data entry specialist with good Excel experience. This is your chance to begin a long-lasting profession with unlimited opportunity. Discover the freedom you've been looking for by taking a minute to complete our online application. In your role, you will: Data entry of corrective actions in a timely manner Keep record of maintenance documents for storage on & off-site Support the shop floor by creating service orders, as needed Support the site Operations Manager, as needed Must be able to work off shift hours- Weekend Shift Friday-Sunday 12 hour (7am-7:30pm) Qualifications Experience with Microsoft Office (Mainly Excel, Word, Outlook & PowerPoint) Strong organization skills Strong attention to detail Strong verbal and written communication skills Join Us Are you seeking an opportunity to make a real impact in a company that appreciates ideas and new ways of thinking? Come join us and grow with a team of people who will challenge and inspire you to be the best!

Fenwick is seeking a Legal Secretary who will perform a variety of secretarial and administrative tasks to support assigned attorneys and paralegals, providing exceptional customer service and support while consistently producing a high volume and quality work product to meet the needs of the Firm and its clients. This position offers a hybrid schedule and requires three days on-site in our Seattle, WA office with the possibility of additional required in-office days depending on business and client needs and requires a 37.5 hour work week supporting an 8:30 am - 5:00 pm daily schedule. Job Description: Maintain and foster positive and collaborative working relationship with assigned Practice Group Partners/Associates/Paralegals, Firm clients, Administrative Departments, and external vendors. Responsible for producing high quality and error free work product in a timely manner. Develop a comprehensive understanding of efficiencies and teamwork with the local and firmwide secretarial teams. Responsible for effectively collaborating within the secretarial team to ensure the assigned attorneys and paralegals are being supported with an eye towards superior client services. Shared responsibility across offices for coverage of attorneys and paralegals. Possess a solid understanding of the litigation process: Initiating document setup for cases, including Civil Coversheet, Summons and Complaint, along with Corporate Disclosure Statement; Prepare, file and serve Answer to Complaint; Arrange for service via a Process Server. Demonstrate proficiency in handling State, Federal, and Appellate ECF sealed and public filings along with a robust understanding of court rules, local rules, and calendaring needs utilized by courts relevant to attorney's litigation practice. Working knowledge of the court's PacerPro and its workflow procedures/protocols. Proficient in managing all aspects of the discovery process, including drafting, formatting, and proofreading discovery requests and responses, organizing documents, and coordinating with attorneys, clients, and opposing counsel to ensure timely and accurate production of materials. Complete familiarity with trial prep documents such as motions in limine, jury instructions, etc.; thorough understanding of trial logistics; ability to travel as needed for trial/trial preparation. Use legal resources effectively, including court websites, Federal Rules of Civil Procedure, California Code of Civil Procedure, California Rules of Courts, Lexis-Nexis, and Westlaw for research, case law retrieval, and forms access. Generate and troubleshoot Table of Contents and Table of Authorities using Best Authority while maintaining proficiency with Blue Book and state citation styles. Responsible for compiling and coordinating court filings to maintain client's internal file system updated in iManage/Propel. Ability to convert documents from PDF to Word/vice versa, insert/remove pages, bookmark, redact documents and enable OCR formatting for searching capabilities. Perform a variety of administrative functions including preparing check requests, invoices and reimbursements. Responsible for managing and keeping assigned attorney's calendar updated with relevant information, i.e., client meetings, court deadlines, etc. Schedule messengers, process servers and other vendors for pick-up, delivery or service of documents. Knowledge of timekeeping protocols; assist with entering attorney time, as necessary. Acquire knowledge and understanding of the Firm's resources, departmental schedules, and protocols to effectively delegate and ensure completion of assigned tasks. Ability to be flexible and available to work overtime as necessary. Perform other tasks as assigned. Additional responsibilities may include: Review monthly bills for consistency, accuracy, spelling and substance, learn billing practices over time (usual write-offs, client format preferences, etc.); check bills for consistency against special engagement terms (deferrals, rates, caps, etc.). Ensure accurate execution of billing and collection instructions and follow-up with billing coordinator. Respond to client requests for month-end estimates. Monitor, identify and resolve A/R and collections issues, as necessary. Desired Skills and Qualifications Possesses interpersonal skills necessary to support positive working relationships and to effectively communicate, interact, and follow instructions in a demanding environment with/from a diverse group of attorneys, staff, clients and vendors with demonstrated poise, tact and diplomacy. Ability to multitask in a highly demanding, deadline-driven environment. The ability to prioritize and manage time effectively to ensure assignments are completed in a timely manner while operating in a fast-paced environment. Ability and desire to learn and apply new skills and knowledge by attending all ongoing technical training, secretarial and department meetings. Exercise discretion and independent judgment in resolving problems, recommend solutions as appropriate and/or work with the service departments to resolve issues. Must possess a keen eye for details, by proofing materials; demonstrate accuracy and thoroughness to meet the Firm's standards. Adapt to changes in the work environment, manage competing demands and the ability to pivot quickly to manage unexpected events. Ability to work proactively and independently with minimal supervision but can also work within a team. Work requires a high level of cognitive effort while performing a high volume of administrative and clerical tasks and other essential duties. Affinity for and knowledge of current technology and ability to comfortably adapt to new technology. Ability to identify future challenges and be proactive in offering solutions before they materialize. Initiative to identify areas and processes for improvement and takes action to implement change. Effective self-management and ability to make sound, independent decisions. High level of accountability; consistently meeting agreed-upon commitments. Reporting to the Senior Manager, Legal Administrative Services, the ideal candidate will have 5+ years of experience supporting litigation attorneys/paralegals in a law firm setting. Knowledge of patent litigation procedures is strongly preferred. Experience with independently e-Filing documents in accordance with the federal and states court's rules is required. #LI-Hybrid Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. The anticipated range for this position is: $76,000 - $108,250 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

At Stewart, we know that success begins with great people. As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You'll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle Job Description Job Summary Receives callers and visitors at the establishment, determines nature of business, and directs callers and visitors to correct destination. Also, provides general administrative and clerical support as needed.Job Responsibilities Responsible for answering and placing telephone calls, operating company switchboard, and notifying appropriate parties of arriving calls, customers and/or visitors Provides administrative support including but not limited to typing, filing, copying, and coordinating calendars Greets customers, vendors, job applicants and other visitors in a courteous, friendly and timely manner Sorts and routes mail, correspondence, packages, and messages for timely delivery to appropriate party Coordinate's meetings and organizes catering Performs all other duties as assigned by management Follows clearly defined procedures to complete daily tasks and responsibilities Uses existing procedures to solve straightforward problems without the consistent need to exercise discretion Uses basic communication skills to address internal and/or external clients and/or team members Performs all other duties as assigned by management Individual contributor working under direct supervision with little autonomy Education High school diploma required; Bachelor's preferred Experience Typically requires 0-2 years of related work experience Equal Employment Opportunity Employer Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at *******************. Pay Range & Benefits $34,652.80 - $57,766.22 Annually The base salary range provided is consistent with similar roles at the Company. The base salary range is not an absolute, but a guide, and actual offers will be based on the individual candidate's knowledge, skills, education, experience, location, market conditions, and other compensation components. Depending upon all of the preceding considerations, the base salary may be lower or higher than the stated range. Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts

$18.00 - $25.00 Hourly Helping people reclaim the life they deserve At Schenectady Community Action Program (SCAP), we believe in supporting one another as we all work collaboratively towards one common goal - eradicating poverty. By joining our team, you will be joining in the mission to help improve communities, alleviate poverty, and change people's lives. SCAP is an anti-poverty agency dedicated to serving low-income individuals and families who "are in economic, educational or social need.". We recognize the importance of employee satisfaction and will provide you with all the tools you need every step of the way. Here at SCAP, we will provide you with competitive wages, work-life balance, career advancement and an amazing benefits package. We believe that empowering people is the best way to help families move out of poverty. Come join our team if you're looking to make a positive impact on our local community. What SCAP offers for you! Paid Personal Time Paid Sick Time Paid Vacation Time Company Holidays Medical Insurance Dental & Vision Insurance 403(b) with Company Match! Flexible Spending Accounts Referral Program Employee Assistance Program (EAP) Parental Leave AND MORE! Responsibilities This position is responsible for Community Services Program support services, including reception, data entry, and intake & clerical tasks. Efficiently answer multi-line phone system and direct calls to appropriate persons using a customer friendly approach and common courtesies. Provide phone and onsite assistance for customers as needed to help with portal registration and updates. Review and approve registration information. Maintains accurate daily customer log in data as directed and enter accurately and timely all required data using spreadsheets and data entry software as directed. Greet customers and business associates with a pleasant and professional demeanor and be able to determine their reason for coming to SCAP. Direct the customer/business associates to the appropriate person. Keep waiting room neat and professional looking to ensure efficient flow of people by keeping the entry way clear of people and managing the overall waiting area effectively. Complete follow up Agency-wide Outcomes Matrix (AOM) with customers following the matrix decision tree. Generate referrals according to baseline AOM assessment results and service need priorities as outlined in the procedure manual. Qualifications Requirements Associates Degree in a related field. Demonstrated excellent written and verbal communication skills. Demonstrated computer expertise with Microsoft Office, and the ability to stay up to date on office technology. Experience with direct customer service in a busy environment. Five years' experience with answering and referring calls from a multi-line switchboard. Knowledge and understanding of issues related to individuals and families in poverty. Ability to build upon the strengths of those we serve with diverse racial, cultural, social, educational and economic backgrounds, including high risk populations, to provide high-level services and lasting solutions to fit each individual's and family's needs. If you are a motivated individual and see yourself in this role, please complete our application and we will follow up with you on the next steps of the interview process. Schenectady Community Action Program is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, veteran status, or any other basis prohibited by law

Job Summary & Objectives The Receptionist Level I is responsible for providing premier, white-glove level of professional service when answering incoming telephone calls, processing requests for taxi reservations and document transmissions, and conveying a prompt, confident welcome for a moderate volume of visitors. This role is expected to be onsite M-F 11:00 AM - 8:00 PM. Essential Job Duties & Responsibilities Answer up to 50 incoming telephone lines per day in a timely, friendly, professional manner; record messages with accuracy and appropriately handle or refer questions and requests. Assist with placing international calls and conference calls. Welcome clients with exceptional service, assess the purpose of visit, and escort them to their designated conference rooms or other meeting areas, while consistently upholding a high standard of professionalism and courtesy. Actively monitor the event management system (EMS) software to stay informed of real-time conference room activity, ensuring timely communication and updates are provided to Conference Services upon request. Identify Partners and Directors by name and facial recognition to provide them with immediate responses and updates. Update arrival and departure information for visitors in the Escort Register. Transmit faxes, monitor incoming fax queues, and ensure timely routing of faxes to the appropriate recipients. Troubleshoot and test fax transmissions for various locations. Process car service requests for visitors and staff, issuing confirmation emails to requesters. Responsibilities include monitoring flight arrival statuses and ensuring timely dispatch of vendor's vehicles to meet passengers. A quality control (QC) taxi operator serves as both a backup and accuracy checker, sharing full responsibility with the primary operator for the accurate review and coordination of transportation services. Monitor taxi progress via the dispatch system to ensure timely arrivals at correct locations and communicate changes as necessary. Follow daily assignment schedule to ensure reception coverage across multiple floors. Perform other duties as assigned. Education High School Diploma or equivalent Preferred Associate degree in business or communications Professional certification in customer service or administration Skills and Experience Ability to communicate in a clear and professional manner. 4 years of relevant experience. Strong telephone etiquette and customer service abilities. Attention to detail; ability to take and distribute accurate and clear messages both verbally and in writing. Strong organizational and multi-tasking skills with the ability to adjust as per the changing environments. Demonstrate enthusiasm and attentiveness. Basic knowledge of MS Outlook and Word. Ability to type 30 wpm. Basic math skills. Preferred Experience in a law firm environment. Basic knowledge of MS Excel and PowerPoint. Ability to type 50 wpm. This role is expected to be onsite M-F 11:00 AM - 8:00 PM. Salary Information NY Only: The estimated base salary range for this position is $55,000 to $70,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Onsite

At Stewart, we know that success begins with great people. As a Stewart employee, you'll be joining a company that was named a 2024-2025 Best Company to Work For by U.S. News & World Report, and a 2025 Top Workplace by USA Today. We are committed to helping you own, develop, and nurture your career. We invest in your career journey because we understand that as you grow, so does our company. And our priority is smart growth - by attaining the best people, investing in tools and resources that enable success, and creating a better home for all. You will be part of an inclusive work environment that reflects the customers we serve. You'll be empowered to use your unique experiences, passion and skills to help our company and the communities we serve constantly evolve and improve. Together, we can achieve our vision of becoming the premier title and real estate services company. Stewart is a global real estate services company, providing title insurance, settlement, underwriting, and lender services through our family of companies. To learn more about Stewart, visit stewart.com/about. More information can be found on stewart.com. Get title industry information and insights at stewart.com/insights. Follow Stewart on Facebook @StewartTitleCo, on Instagram @StewartTitleCo and on LinkedIn @StewartTitle Job Description Job Summary Receives callers and visitors at the establishment, determines nature of business, and directs callers and visitors to correct destination. Also, provides general administrative and clerical support as needed.Job Responsibilities Responsible for answering and placing telephone calls, operating company switchboard, and notifying appropriate parties of arriving calls, customers and/or visitors Provides administrative support including but not limited to typing, filing, copying, and coordinating calendars Greets customers, vendors, job applicants and other visitors in a courteous, friendly and timely manner Sorts and routes mail, correspondence, packages, and messages for timely delivery to appropriate party Coordinate's meetings and organizes catering Performs all other duties as assigned by management Follows clearly defined procedures to complete daily tasks and responsibilities Uses existing procedures to solve straightforward problems without the consistent need to exercise discretion Uses basic communication skills to address internal and/or external clients and/or team members Performs all other duties as assigned by management Individual contributor working under direct supervision with little autonomy Education High school diploma required; Bachelor's preferred Experience Typically requires 0-2 years of related work experience Equal Employment Opportunity Employer Stewart is committed to ensuring that its online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you have a disability and need assistance or an accommodation in the application process, please contact us by email at *******************. Benefits Stewart offers eligible employees a competitive benefits package that includes, but is not limited to a variety of health and wellness insurance options and programs, paid time off, 401(k) with company match, employee stock purchase program, and employee discounts.

Full-time Description Animal Dermatology Group (ADG) is the largest veterinary dermatology business in the U.S., providing the highest quality of specialty care to pets with acute and chronic skin conditions. ADG has over 40 locations nationwide. With over 80 doctors supporting the ADG medical team, they strive to lead in clinical practice, research and education in our field. In additional to providing advanced, dermatology specialized care to patients and supporting general practice veterinarians in our geographic service areas, ADG participates in drug/product development and clinical trials. ADG also has the largest dermatology residency program approved by the American College of Veterinary Dermatology to support the training of the next generation of dermatologists. Animal Dermatology Clinic - Tacoma is seeking a Receptionist. We are looking for someone with the following qualities: Energetic Positive Upbeat personality Takes initiative Commitment to the needs of the clinic Punctual Willingness to teach others and share ideas Openness to diversity Adaptability to change Accountable Able to see big picture Professional and caring when dealing with patients/clients/ and maintain a professional appearance and attitude Requirements Knowledge, Skills and Abilities (including but not limited to): Excellent client service skills Excellent phone skills Computer skill preferred Excellent communication skills Ability to work in a team oriented environment Organized and detail oriented, ability to take direction, ability to handle money accurately and honestly Possess sound decision making skills and multi-task while working in a stressful environment Duties (including but not limited to): Client service Answer phone calls Take accurate messages and book appointments Maintain charts and computer records Pharmacy and retail sales Marketing implementation Maintenance/housekeeping Financial responsibilities Education and Physical Requirements: High school diploma or equivalent required Must have experience working in the public (ie: restaurant, retail or service business) Experience in a veterinary hospital or doctor's office is a plus Dependable attendance is required Must be able to lift 40 pounds The ability to walk, bend, squat, stand or reach constantly during a minimum 8-hour day Benefits: No weekends Paid vacation ( full-time employees only ) Paid holidays ( full-time employees only ) Competitive wages Monthly bonuses based on clinic dietary sales ( full-time employees only ) Medical, dental, vision, dependent care FSA, and short-term disability benefit options ( full-time employees only ) Various voluntary benefit offerings, including hospital indemnity, accident, critical illness, etc. 401K with employer match CE opportunities Uniforms Discounts on services and medications for employee pets *Some traveling may be required For more information about Animal Dermatology Clinic, please visit our website animaldermatology.com! Salary Description $19.75 - $25.00 / hour depending on experience

A confidential, community-focused organization is seeking a professional and customer-service-oriented Receptionist to serve as the first point of contact for visitors, clients, and vendors. This role is critical to front office operations and requires strong communication skills, discretion, and the ability to work in a fast-paced, public-facing environment. Key Responsibilities Greet visitors and clients in a courteous and professional manner Answer and direct incoming phone calls and general inquiries Provide basic information regarding programs, services, and application processes Assist with forms, applications, and document intake Maintain visitor logs and ensure reception area is orderly Schedule appointments and manage calendars as needed Perform data entry, filing, scanning, and general clerical support Distribute incoming and outgoing mail Support administrative staff with special projects as assigned Qualifications High school diploma or equivalent required Previous receptionist, front desk, or administrative experience preferred Strong communication and interpersonal skills Ability to interact professionally with a diverse population Proficiency in Microsoft Office (Word, Outlook, Excel) Strong organizational skills and attention to detail Bilingual skills a plus Work Environment Onsite role in a high-volume, public-facing office setting Why Join Us Stable, mission-driven organization Opportunity to make a meaningful impact through daily community interaction Supportive team environment

About NYPCC New York Psychotherapy and Counseling Center (NYPCC) is New York State's largest community mental health clinic, serving more than 15,000 clients each month through accessible in-person and telehealth services. With over 50 years of experience, we remain deeply committed to clinical excellence and meaningful care for the communities we serve. In 2025, NYPCC was recognized by City & State as both a Top Place to Work and a Top Mental Health Care Provider in New York, and we are proud to hold Mental Health America's Platinum Bell Seal. These honors reflect our mission-driven culture and our strong emphasis on employee well-being, professional growth, and lasting impact. Why Work at NYPCC: We Pay Down Your Student Loans! Productivity Bonus Medical, Dental, and Vision Insurance is Paid for by NYPCC 100% Paid Time Off and Company Paid Holidays Annual Rate Increases 403B Retirement Plan with Company Match! Continuing Education Opportunities Available Professional Development through NYPCC Academy Amazing Workplace Culture NYPCC Health and Wellness Events Job Description General office responsibilities (answer phones/take messages, scan, fax and copy, etc.) Schedule appointments Greet/direct clients and visitors upon arrival Check clients in and out on electronic health record system File documents in patient charts Coordinate drop-offs and pickups of transportation services Provide support to the clinical team and chart maintenance Maintain confidentiality and comply with HIPPA regulations Perform other related duties as assigned by the Office Manager and Program Administrator Qualifications Must be Bilingual in English and Spanish High School Diploma or equivalent is required 1 to 2 years of reception experience in a fast paced office, preferably in medical or community mental health office, is required Must be proficient in MS Office (Outlook, Word, and Excel) Must have the ability to learn new software Possesses the personality and demeanor to work with difficult clients Must be detail-oriented and have the ability to multi-task Must be a team player Thrives under pressure in an outpatient client environment 1 form of picture ID (non-expired) Unexpired passport: OR Driver's License AND Social Security Card; OR State ID Card AND Social Security Card Additional Information The ideal candidate for this position possesses a personal presence characterized by a sense of honesty, integrity, and care with the ability to inspire and motivate others to promote the mission, vision, goals, and values NYPCC Has the ability to self-care and cope with mental and emotional stress related to the position, function independently, have flexibility, consistency, and professionalism Can develop and sustain safe, positive, and productive work habits and demonstrate compliance with NYPCC policies and procedures NYPCC is a fast-paced, energetic, dynamic environment that employs people with a passion for our mission. NYPCC is an Equal Opportunity Employer Salary: $19.00-$23.00 Compensation commensurate with experience and qualifications.

Schedule: Monday-Friday, 9:00 AM - 5:00 PM The Role Our client is seeking an enthusiastic Office Clerk to join their operations team, you'll be supporting everything from customer orders to production scheduling, keeping track of inventory, and helping with administrative accounting support. What You'll Do Process customer orders and coordinate delivery schedules with our logistics team Maintain inventory records for products, packaging materials, and finished products Support accounts receivable/payable tasks including invoice processing and payment tracking Answer phones and emails from current customers and new prospects Assist with production documentation and quality control record-keeping Coordinate with our roasting team on batch schedules and packaging needs Help plan sampling events and customer tastings General office administration including filing, data entry, and supply ordering What We're Looking For Strong organizational skills and attention to detail Comfortable with computers and learning new software systems Friendly phone manner and customer service mindset Ability to multitask in a dynamic environment Team player who can also work independently

Job Summary & Objectives The Receptionist Level I is responsible for providing premier, white-glove level of professional service when answering incoming telephone calls, processing requests for taxi reservations and document transmissions, and conveying a prompt, confident welcome for a moderate volume of visitors. This role is expected to be onsite M-F 11:00 AM - 8:00 PM. Essential Job Duties & Responsibilities Answer up to 50 incoming telephone lines per day in a timely, friendly, professional manner; record messages with accuracy and appropriately handle or refer questions and requests. Assist with placing international calls and conference calls. Welcome clients with exceptional service, assess the purpose of visit, and escort them to their designated conference rooms or other meeting areas, while consistently upholding a high standard of professionalism and courtesy. Actively monitor the event management system (EMS) software to stay informed of real-time conference room activity, ensuring timely communication and updates are provided to Conference Services upon request. Identify Partners and Directors by name and facial recognition to provide them with immediate responses and updates. Update arrival and departure information for visitors in the Escort Register. Transmit faxes, monitor incoming fax queues, and ensure timely routing of faxes to the appropriate recipients. Troubleshoot and test fax transmissions for various locations. Process car service requests for visitors and staff, issuing confirmation emails to requesters. Responsibilities include monitoring flight arrival statuses and ensuring timely dispatch of vendor's vehicles to meet passengers. A quality control (QC) taxi operator serves as both a backup and accuracy checker, sharing full responsibility with the primary operator for the accurate review and coordination of transportation services. Monitor taxi progress via the dispatch system to ensure timely arrivals at correct locations and communicate changes as necessary. Follow daily assignment schedule to ensure reception coverage across multiple floors. Perform other duties as assigned. Education Required High School Diploma or equivalent Preferred Associate degree in business or communications Professional certification in customer service or administration Skills and Experience Required Ability to communicate in a clear and professional manner. 4 years of relevant experience. Strong telephone etiquette and customer service abilities. Attention to detail; ability to take and distribute accurate and clear messages both verbally and in writing. Strong organizational and multi-tasking skills with the ability to adjust as per the changing environments. Demonstrate enthusiasm and attentiveness. Basic knowledge of MS Outlook and Word. Ability to type 30 wpm. Basic math skills. Preferred Experience in a law firm environment. Basic knowledge of MS Excel and PowerPoint. Ability to type 50 wpm. This role is expected to be onsite M-F 11:00 AM - 8:00 PM. Salary Information NY Only: The estimated base salary range for this position is $55,000 to $70,000 at the time of posting. The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible. Simpson Thacher will not sponsor applicants for work visas for this position. Privacy Notice For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at ******************************************** Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran's status or any other legally protected status. This Policy pertains to every aspect of an individual's relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment. #LI-Onsite

Join our team! We are currently seeking to hire a Front Desk Receptionist for a facility located in Tyler, TX! Monday - Friday 9am-5pm $15-$16 DOE This position is not entry level and requires at least 6 months of recent related experience for consideration Key Responsibilities: Greet, welcome and direct visitors, clients and staff. Answer, screen, and forward incoming phone calls, take messages, handle general inquires in person, over the phone, and via email. Manage mail and deliveries, schedule meeting and appointments, and maintain office supplies. Maintain the cleanliness of the reception area and organized. Perform general clerical tasks such as filling, scanning, and data entry. Qualifications: Must have previous experience with Excel, Work, Outlook and customer service. Must be able to pass a nationwide background check and drug screening test Submit an application today

Department: Head Start Reports To: Office Manager/Director FLSA Status: Non-Exempt WSP Grade: Secretary I= Grade 3 OSHA Class: III Prepared By: Hs Administrator Approved By: OPC/CAO Board Approved Date: May 2001/Approved 1/2017 Hourly Salary: $16.50 SUMMARY Subject to the direction of the Office Manager or Director. The person in this position will assist the Office Manager or Director. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Assists Office Manager with new and renewal licensing of CAO Head Start sites. Assists Office Manager in compiling data for Program Information Report (PIR). Program Secretary works with CAO Head Start Coordinators and personnel to create and update CAO Head Start program forms. Types minutes of meetings for CAO Head Start Program. Responsible for maintaining supplies inventory and distribution of supplies to CAO Head Start centers and office personnel. Assists Office Manager in coordination of transportation. Responsible for trouble-shooting and maintenance of desktop copiers at various CAO Head Start sites. Makes deliveries or drop-off paper work to centers as needed. Maintain network printers in office. Prepares a variety of correspondence, complex summaries and reports as it relates to the program. Operates office machines and manages all out-of-town travel requests and reimbursements. Serves as switchboard operator when needed. Assists Office Manager with time sheets and payroll. Fill in for office clerk as needed, model positive work ethic for parents and staff. Qualifications QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must have some training in the following: Spreadsheet applications (i.e., Lotus, Excel) Operating systems (i.e., Windows 3.1, Windows 95, MSDOS Must have ability to understand and carryout complex written and oral instructions Must have good organizational skills Must have drivers license and transportation EDUCATION and/or EXPERIENCE Secretary II: Associates Degree in Business Administration; or two years business school with certificate of completion; or Certified Professional Secretary. Secretary 1: High School diploma Either position: Two to three years computer experience Certificates, or other documentation, of computer training At least two (2) years progressively responsible experience in secretarial work Good knowledge of office terminology, procedures and equipment Previous Head Start experience preferred Erie County resident preferred PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk/hear, write/type, stand and walk. The employee must occasionally lift and/or move up to 25 pounds. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, sometimes, noisy.

Full Time Receptionist Fort Worth, Texas Recovery Resource Council is looking for need of a self-starter, multi-tasker that is also a people person. The selected candidate should have the ability to maintain client records and communicate effectively, confidentially both orally and written. Possess high quality customer service and phone etiquette. The selected candidate should have a good understanding of working with a diverse client population. Maturity to withstand pressure that may arise in relation to the public. Be able to multi-task with client registration, phones, and problem solving. Be responsive to new information and adapt to meet the needs of clients, staff, and visitors. Competencies, Knowledge, and Qualifications: Knowledge of multi-line digital telephone equipment and phone customer service. Engage clients and guests to create a welcoming, positive experience. Ensures a smooth flow of clients and visitors through the agency. Confidentially collects client information and accurately documents into computer program. Complies with agency policies and laws/regulations to protect client confidentiality. Maintain the security of the building, clients, and staff. Assists with clerical duties and filing. SKILLS / REQUIREMENTS: Minimum requirement- must have a GED/diploma, typing 45 wpm, bilingual is preferred, but not required. Must be proficient in Microsoft office 365 software including Email and Excel. Must have excellent references and be able to pass background check with no felonies. Intermediate Customer Service and Clerical experience. Must be able to work in an office environment, (no remote work). Must have reliable transportation. Current Texas Driver's license and evidence of auto liability insurance. Pay rate is $16 per hour Full Time Recovery Resource Council complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex (including pregnancy, sexual orientation, and gender identity).

Job Title: Receptionist Front Desk Department: Administration Summary: Provides customer service to callers and visitors, administrative support to Recovery Resource Council staff and performs facilities management duties. Supervises: No positions Duties, Responsibilities and Measures Maintains excellent customer service levels with external customers. Greet all visitors/clients in a kind, confidential and courteous manner. Answers, properly screens incoming telephone calls by the 3 rd ring, and in a helpful, polite manner saying “Good morning/Afternoon Recovery Resource Council, how may I direct your call” then forwards all incoming calls to the correct staff or program. Helps clients, visitors, and staff navigate through the office flow and process. Maintaining the reception, waiting room and kitchen clean and secure creating a positive, secure, and comfortable first impression for clients, visitors and staff. Provides administrative and clerical support to the Director of Facilities and Information Systems and other Council staff as requested by supervisor. Checking overflow calls, voicemails, faxes twice a day and forwarding the information to the appropriate staff or department maintaining efficient communication flow. When voicemails are incomplete the receptionist will return the callers, ensuring accurate handling and routing of call. and receives for packages contacting the program or staff member who it's for. Responsible for backing coworkers on versatile tasks such as data entry, analytics, monthly bills and invoices, credit card workbooks, training records, destruction of electronics and inventory, facilities, clerical and front desk duties meeting deadlines. Performs Building and Facility Duties. Maintains the conference and shared office schedules and areas well maintained. Posts the next day's schedules before leaving each afternoon. Keeps the waiting room and lobby clear of clutter by ensuring it is safe and kept clean and neat. Maintains and oversees security of the building monitoring the security cameras on a regular basis to maintain a safe environment for staff, visitors and clients. Provides support to facilities management as needed by making calls for maintenance when necessary or processing building requests. Ensures that office equipment is kept in good running condition and calling support when needed. When opening and closing of the building will ensure that all common areas and doors are properly locked and secure. Follow the opening and closing procedures and check lists following safety protocol. Properly opening and closing the building by following the lock up procedures and setting the alarm. When opening the buildings, starting the coffee machine, and replenishing kitchen supplies. Cleaning the break room daily and clearing out the refrigerator on Fridays by throwing out expired food. General Employee Responsibilities Is at work on a timely basis and notifies supervisor within 30 minutes of start time if going to be absent or late. Completes time sheets and mileage requests as required and submits them on a timely basis. Exhibits a positive attitude with co-workers. Follows ethics as set forth in both Council Policy and Procedure manual. Supervisory Responsibilities: None Qualifications: To perform this job successfully an individual must be able to perform each duty satisfactorily, multitask simultaneously, have basic knowledge of office management procedures, and possess good telephone etiquette. The requirements listed below are representative of the knowledge, skill and/or ability required. *Reasonable accommodation may be made to enable persons with disabilities to perform the essential functions. Education and/or Experience: High school degree with a minimum of two years' experience in a related area. Certificates, Licenses or Registrations: N/A REQUIRED COMPETENCIES: Customer Service Experience Knowledge of multi-line digital telephone software Proficient knowledge of Microsoft Office 365 and applications Type at least 35 WPM Good knowledge of Safety Practices Ability to work under pressure and multitask. Language, Skills & Reasoning Ability: Must have good oral and written communication skills. Ability to respond to common inquiries or complaints from visitors, clients, and staff. Physical Demands: While performing the duties of this job, the employee is frequently required to sit, stand and walk, use hands and fingers, handle or feel, and talk and hear. The employee occasionally must lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function of the job. Work Environment: Most job-related activities are carried out in an office environment. The noise level in the work environment is usually quiet to moderate. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function of the job.