Secretary jobs at Liberty HomeCare and Hospice

Tallahassee Memorial Healthcare (TMH) is a private, nonprofit community-based healthcare system that provides care to a 22-county region in North Florida and South Georgia. We are a career destination with over 6,000 colleagues who reflect the diversity of our community. TMH is the region's healthcare leader and top provider of advanced care with a 772-bed acute care hospital and the region's only: Level II Trauma Center Primary Stroke Center Level III Neonatal Intensive Care Pediatric Intensive Care The most advanced cancer, heart and vascular, orthopedic & surgery programs in the Panhandle. Our system also includes a psychiatric hospital, multiple specialty care centers, six residency programs and more than 50 affiliated physician practices. Qualifications Required Education: High school diploma (or equivalent) and graduation from an accredited sonography program Required Experience: None Preferred Experience: One (1) year of relevant sonography experience Required Certification/License/Registry: Basic Life Support (BLS) certification. One (1) of the following credentials: Registered Diagnostic Cardiac Sonographer (RDCS), Adult Echocardiography (AE); RDCS, Pediatric Echocardiography (PE); RDCS, Fetal Echocardiography (FE); Registered Vascular Technologist (RVT); Registered Cardiac Sonographer (RCS); Registered Congenital Cardiac Sonographer (RCCS); or Registered Vascular Specialist (RVS). NOTE: Credentials must be applicable to the work performed in the specific department assigned. Tallahassee Memorial HealthCare is an equal opportunity employer and drug-free workplace. All employment is contingent upon successful completion of a drug screen, background check, reference verification, health assessment, and credential/license verification. Responsibilities Job Summary: Entry-level position to a professional career progression. Performs routine assignments using existing procedures Utilizes conceptual knowledge of theories, practices, and procedures within the sonography/ultrasound discipline, typically acquired through formal training or equivalent work experience. Develops competence by performing structured work assignments. Receives instruction, guidance, and direction from others. Operates diagnostic imaging equipment on patients to examine tissue and body structures. Performs a variety of diagnostic sonographic examinations on adult and/or pediatric patients utilizing ultrasonic equipment in various modes and techniques to locate, evaluate, and record pertinent anatomical, physiological, pathological, and functional data for diagnosing and treating anatomic and physiologic disorders. Performs and assists with cardiovascular diagnostic procedures including adult echocardiograms, stress echoes, non-surgical transesophageal echocardiograms (TEE), carotid ultrasounds, and pulse volume recording (PVR). Schedules and coordinates tests. Prepares and maintains operational logs. Records and documents test results appropriately. Updates patient records for referring physicians. Ensures proper patient care and safety during ultrasound procedures. Reports: Director/Cardiovascular Labs (JC 013201) Supervises:None

Job Details 1700 EDUCATION AVE - PUNTA GORDA, FL Part Time High School $17.00 - $18.50 Hourly Negligible Day Admin - ClericalDescription Under the management of the Director of Adult Community Services Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot. Employee assists in relations with the caregivers, clients, and personnel Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs. Employee must have excellent organizational skills. Ability to assume responsibility with minimum supervision. Ability to remain calm in crisis situations. Writing skills with the ability to produce articulate and professional documents as assigned. Ability to deal professionally, courteously and efficiently with consumers and other persons. Maintains medical records of patients served in TFC/Adult OP CM programs. Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18. Will complete AHCA & AFCH Provider Core Training within six (6) months of employment. Benefits Full-time Dental, vision, health, and life insurance. Employee Assistance Program (EAP). Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan. Paid Time Off (PTO). 11 paid holidays. Must meet eligibility requirements 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff Qualifications High School diploma. Two (2) years administrative/clerical experience. Must have management and organizational skills. Be computer literate with billing background. Be able to type 40 correct words per minute. Have knowledge of medical/behavioral health terminology. Able to communicate knowledgeably with medical professionals. Ability to perform repetitive tasks. Ability to sit or stand for extended periods. Ability to safely operate a motor vehicle in all driving conditions. Ability to lift up to 10 pounds. Must maintain high standards of ethical and professional conduct, while adhering to agency policies and procedures. Ability to use a computer. Attention to detail. Ability to work independently and as part of a team, in collaboration with other community partners. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Strong oral and written communication skills. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Ability to demonstrate excellent customer service.

Job Description Responsible for performing general secretarial and clerical duties, assists nurses in basic patient care needs such as, but not limited to, passing out meal trays & water, answering call bells, activities of daily living, preparing the patient room prior to patient arrival, take specimens to the lab, patient & family rounding, and other duties as assigned by the direction of the unit nurse manager/assistant nurse manager/charge nurse. This position is responsible to order and stock supplies through the IMMS system and office supply vendors, inventory/cycle count, maintaining PAR monitoring items for expiration. Oversees the orderliness of the nurses' desk areas and orders forms and other clerical supplies. Position Qualification: Completion of an approved program for unit secretaries, or equivalent experience preferred Prior Secretary Tech/CNA experience preferred Certified Nursing Assistant certification preferred Strong computer and typing skills. Working knowledge of medical terminology. Ability to perform effectively in fast-paced, stressful environment. Required Licenses/Certifications: High School diploma or equivalent Current BLS certification form the American Red Cross Communication Skills: Ability to effectively communicate in writing and orally with all levels of the organization Palmetto General Hospital is proud to be a minority organization. Diversity, equity, inclusion and belonging are at the foundation of the care we provide, the community services we support and all our employment practices. We do not discriminate on the grounds of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, and or expression or any other non-job-related characteristic. Must clear background and drug test required.

Secretary, Admitting & Registration Full Time, 80 Hours Per Pay Period, Variable Shifts With more than 30 specialties from Cardiology and Neurosurgery to Orthopedics and Vascular care, Methodist Medical Center was one of the first hospitals in East Tennessee to offer cutting-edge treatments and technologies that benefit people with life-threatening aneurysms, severely damaged knee, hip and shoulder joints, sudden heart failure, and non-healing wounds. * 283 licensed beds * 25 ICU beds * 12 intermediate care beds * 38 emergency suites * 2 cath labs * 8 LDRP suites * Over 250 active and courtesy physicians * Over 800 employees Position Summary: To accept assignment to any work station where patients are received and registered. Recruiter: Rachel Dudek-Fleming || ***************** Responsibilities * Greets and assists patients, identifies self, and briefly explains registration process. * Accurately schedules and enters orders and/or charges through the computer system. * Photocopies any necessary forms, returning originals to customer. * Follows department "downtime" procedures. * Possesses a working knowledge of hospital department services and the location of same. * Collects payments and/or deposits, balances cash collected and correctly completes receipts. * Obtains written orders from physicians; maintains a good working relationship with physicians, their staffs, and all hospital departments. * Obtains and verifies pre-certification patient eligibility and/or referrals when required by payor. * Obtains complete and accurate demographic and financial information from patients; obtains necessary signatures for release of information and assignment of benefits. * Completes pre-registration process and accepts reservations. * Effects assignment or transfer of patients to appropriate beds within the hospital, and prepares patient identification armbands. * Files department documents in a timely and accurate manner. * Demonstrates understanding of payor regulations including, bot not limited to: Medicare; 72-hour rule; and secondary payor rules. * Compiles statistical reports including: census; ER log; room reservations; and requests for patient rooms. * Courteously answers telephone calls, rotates calls, takes messages, or completes caller's request. * NON-ESSENTIAL FUNCTIONS: Other duties as assigned. * HEALTH/SAFETY/COMPETENCE: Cannot pose a direct threat to health or safety of self or others. Must provide safe, efficient, competent care to customer or patient population assigned. Must demonstrate competency of the unit specific functions described in the performance continuum, skill lists and/or standards. Qualifications Minimum Education: A high school diploma or its equivalent is required. Course work or on-the-job experience in typing, filing and general office procedures is required. Must be able to read with comprehension, write legibly, and perform simple arithmetic calculations and be proficient in the use of proper grammar. Additional training or on-the-job experience with medical terminology is preferred. Word processing skills are required, and must be able to type a minimum of forty-five net words per minute. Minimum Experience: Previous secretarial experience in a hospital setting is preferred. Licensure Requirements: None is required.

Hours: 7AM - 7PM The Emergency Room Secretary shall be responsible for the data entry of emergency room patients during treatment. The secretary serves as the central focal point connecting the nurse and physician in the chain of care to expedite the evaluation, testing, and disposition of the EC patient. General Responsibilities: Assists with tracking emergency room patients during treatment and enters ordering information into the computer system. Verifies orders. Answers telephone calls appropriately and efficiently. Directs patients to the proper area for treatment as needed. Utilizes equipment available in EC for extending the continuum of care (i.e. fax machine, copy machine, telephone) Qualifications JOB QUALIFICATIONS Education: High school graduate or GED preferred.. Experience: One-year experience in a hospital, similar medical facility, or physician office preferred. Minimum of one year experience with clerical duties. Licenses/Certificates: BLS required within 6 months of hire. Full-Time Benefits * 403(b) Matching (Retirement) * Dental insurance * Employee assistance program (EAP) * Employee wellness program * Employer paid Life and AD&D insurance * Employer paid Short and Long-Term Disability * Flexible Spending Accounts * ICHRA for health insurance * Paid Annual Leave (Time off) * Vision insurance

Job Details Bradley Medical Center LLC - CLEVELAND, TN Full Time Days CNA/Nurse Tech/Patient Care TechDescription Hours: 7AM - 7PM The Emergency Room Secretary shall be responsible for the data entry of emergency room patients during treatment. The secretary serves as the central focal point connecting the nurse and physician in the chain of care to expedite the evaluation, testing, and disposition of the EC patient. General Responsibilities: Assists with tracking emergency room patients during treatment and enters ordering information into the computer system. Verifies orders. Answers telephone calls appropriately and efficiently. Directs patients to the proper area for treatment as needed. Utilizes equipment available in EC for extending the continuum of care (i.e. fax machine, copy machine, telephone) Qualifications JOB QUALIFICATIONS Education: High school graduate or GED preferred.. Experience: One-year experience in a hospital, similar medical facility, or physician office preferred. Minimum of one year experience with clerical duties. Licenses/Certificates: BLS required within 6 months of hire. Full-Time Benefits 403(b) Matching (Retirement) Dental insurance Employee assistance program (EAP) Employee wellness program Employer paid Life and AD&D insurance Employer paid Short and Long-Term Disability Flexible Spending Accounts ICHRA for health insurance Paid Annual Leave (Time off) Vision insurance

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Provides clerical, administrative and general office support for efficient department operations. Performs other duties as assigned. Responsibilities Performs activities within established guidelines to support department operations. Provides secretarial support to facilitate smooth operation of the department. Uses a variety of computer software/applications as necessary to generate reports, spreadsheets, correspondence, presentations, and other pertinent documents or written materials. Responds to a wide variety of calls and/or inquiries for purpose of providing information, resolving problems/issues where appropriate, and/or referring to appropriate staff members. Attends meetings and other required functions for the purpose of recording minutes, coordinating materials distribution, and/or supporting the needs of other attendees. Completes assigned goals. Specifications Experience Minimum Required 2 year secretarial and/or office experience. Preferred/Desired Knowledge of medical terminology where appropriate. Education Minimum Required Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Preferred/Desired Training Minimum Required Preferred/Desired Special Skills Minimum Required Must possess excellent organizational and communication skills both written and verbal). Must also possess computer proficiency working with different office applications. 40 WPM typing speed. Preferred/Desired Licensure Minimum Required Preferred/Desired

Note: This position is in a forensic autopsy facility. There is the potential to see graphic images. Answering phones, fielding calls, and checking main voicemail Assist people coming into the lobby with purchasing reports, etc. Organizing and filing paperwork into charts/plastics Organizing and filing histology slides Pulling charts when tox reports are uploaded & placing them in doctor's box Contacting the lab when there are issues/corrections with tox reports Scanning & uploading miscellaneous documents. ESSENTIAL DUTIES AND RESPONSIBILITIES Accurately file and/or upload documents into each decedent case file. Knowledge and compliance with the policies and procedures of the medical examiner's office and HIPAA; Compliance with customer service and professional telephone etiquette; Receives telephone inquiries to the office and routes call to appropriate personnel; Knowledge and compliance with safety procedures; Follow oral and written instruction; Establish and maintain effective working relationships; Knowledge of word processing, spreadsheets, and internet software.

Job DescriptionDescription: Responsible for scheduling appointments and obtaining registration information from patients receiving outpatient treatment in Rehabilitation Services. Answers telephone and communicates information as appropriate. Maintains patient statistics and enters charges for Outpatient Rehabilitation patients. Completes other secretarial tasks necessary for smooth operation of the department. Has full access to patient health information. Shift: Mon-Thurs 8:00 AM - 5:00 PM, Fri 8:00 AM - 12:00 PM Requirements: High School graduate or equivalent required. Attention to detail; accuracy Excellent written and verbal communication skills. One year clerical or administrative experience, including customer service experience preferred. Proficiency in the use of computers and business software (ex. Word, Excel, PowerPoint, and Outlook). Ability to follow instructions, prioritizes work, and multi-task. Positive, professional attitude; outgoing personality with ability to interact with all contacts. Ability to work well with only general or indirect supervision. Good physical and mental fitness to meet the demands made by patients, families, and physicians. Must possess full range of body motion to pass basic FIT test for position to include walking, kneeling, standing, pushing, pulling, bending, stooping, reaching and sitting for extended periods of time. Must be able to lift and carry up to 30 pounds.

00135563 Employment Type: Part Time Shift: Day Shift Details: 1:30pm-8:00pm every other Mon or Thur & 3:000pm-8:00pm every other Sat & Sun Standard Hours: 16.00 Department Name: Patient Experience/Pt&Fmly Svs Location: Atrium Health Pineville Location Details: Atrium Health Pineville Our mission is to improve health, elevate hope and advance healing - for all. The name Atrium Health allows us to grow beyond our current walls and geographical borders to impact as many lives as possible and deliver solutions that help communities thrive. For more information, please visit atriumhealth.org/about-us. Job Summary Greets and assists visitors,answers and directs incoming telephone calls. Receives, sorts and delivers mail. Essential Functions Greets patients and family members and assists them with check in process, including ensuring necessary forms are completed by patient and calling patients back to exam rooms, when needed. Assists with preparing charts for clinic visits, ensuring each patient's chart is available and accessible when the patient arrives for appointment. Answers multi-line telephone, screens calls, answers questions, takes messages or directs inquiries to the appropriate staff or department. Creates documents including physician letters and physician dictation. Edits physician dictation and physician letters generated by hospital transcription service and then tracks and logs them. Promotes a safe work environment and performs all work related job responsibilities in a safe manner. Physical Requirements Work requires walking, standing, sitting, lifting and reaching. Must be able to lift a minimum of 10 pounds to shoulder height. Must speak English in simple, understandable terms and have an intact sense of sight and hearing. Must be able to be mobile within the entire healthcare system. Education, Experience and Certifications High School Diploma or GED required. Basic clerical and computer skills required. At Atrium Health, our patients, communities and teammates are at the center of everything we do. Our commitment to diversity and inclusion allows us to deliver care that is superior in quality and compassion across our network of more than 900 care locations. As a leading, innovative health system, we promote an environment where differences are valued and integrated into our workforce. Our culture of inclusion and cultural competence allows us to achieve our goals and deliver the best possible experience to patients and the communities we serve. Posting Notes: Not Applicable Atrium Health is an EOE/AA Employer

00135908 Employment Type: Full Time Shift: Day Shift Details: 6:00am-2:30pm Standard Hours: 40.00 Department Name: Patient Experience/Pt&Fmly Svs Location Details: Atrium Health Pineville Our mission is to improve health, elevate hope and advance healing - for all. The name Atrium Health allows us to grow beyond our current walls and geographical borders to impact as many lives as possible and deliver solutions that help communities thrive. For more information, please visit atriumhealth.org/about-us. Job Summary Greets and assists visitors,answers and directs incoming telephone calls. Receives, sorts and delivers mail. Essential Functions Greets patients and family members and assists them with check in process, including ensuring necessary forms are completed by patient and calling patients back to exam rooms, when needed. Assists with preparing charts for clinic visits, ensuring each patient's chart is available and accessible when the patient arrives for appointment. Answers multi-line telephone, screens calls, answers questions, takes messages or directs inquiries to the appropriate staff or department. Creates documents including physician letters and physician dictation. Edits physician dictation and physician letters generated by hospital transcription service and then tracks and logs them. Promotes a safe work environment and performs all work related job responsibilities in a safe manner. Physical Requirements Work requires walking, standing, sitting, lifting and reaching. Must be able to lift a minimum of 10 pounds to shoulder height. Must speak English in simple, understandable terms and have an intact sense of sight and hearing. Must be able to be mobile within the entire healthcare system. Education, Experience and Certifications High School Diploma or GED required. Basic clerical and computer skills required. At Atrium Health, our patients, communities and teammates are at the center of everything we do. Our commitment to diversity and inclusion allows us to deliver care that is superior in quality and compassion across our network of more than 900 care locations. As a leading, innovative health system, we promote an environment where differences are valued and integrated into our workforce. Our culture of inclusion and cultural competence allows us to achieve our goals and deliver the best possible experience to patients and the communities we serve. Posting Notes: Not Applicable Atrium Health is an EOE/AA Employer

Job DescriptionIf you are hired, we will require you to prove that you have received the COVID-19 vaccine and are fully vaccinated, or you have a valid religious or medical reason not to be vaccinated. Our mission is to serve, provide for, and champion individuals with disabilities. Evergreen Life Services (ELS) is a charitable, non-profit organization that provides a full range of professional services to people with intellectual and developmental disabilities (IDD). Founded in the 1950s, today we are proud to serve more than 1,100 individuals with disabilities in 8 states. Working at Evergreen Life Services isnt just a job; its a rewarding career. Whether you provide direct care in our adult day care or in a group home, or you serve in a support or corporate office role, you will be an important part of the Evergreen team. If you are looking for a place where you can make a difference, at Evergreen Life Services you will change lives. Every employee is a valuable part of the team because, at Evergreen, everyone matters. Position Description: Secretary I Reports To: Executive Director FSLA Classification: Non-Exempt Created: November 30, 2013 Revised: June 1, 2021 Job Summary Provides general and limited specialized secretarial services for the Administrative Office and assists the Executive Director and/or Administrative Assistant in administering the Human Resource functions of the division office. Essential Job Functions Type memos, letters and other materials as assigned Maintain and order office supplies Receive and redirect all incoming telephone calls Handle incoming and outgoing mail and express packages Assist with the submission and coding of accounts payable Compile data as requested Assist with leave request administration and documentation Complete filing as requested Screen potential applicants as requested Refer screened applicants to Home Managers, as needed Process selected employee packets in preparation for submittal to Corporate Office Process and schedule all potential employees drug screen Coordinate all employees Hepatitis B and TB records Other duties as assigned by the Administrative Assistant or Executive Director Qualifications/Experience/Job Knowledge High school diploma or equivalent; some college preferred One (1) year minimum of general office experience Read, write and follow verbal and written instructions Working knowledge of computers and the ability to write basic business letters Physical Requirements Constantly moves about to coordinate work Regularly works in fast pace environment with multiple task deadlines Regularly moves and positions objects weighing up to 50 pounds Occasionally exposed to viruses and infectious conditions Constantly alert and observant during working hours Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions. Special Requirements Represent Evergreen in public in a fashion that would reflect credibility and professionalism on the organization Must have understanding, patience, and tact in dealing with individuals with intellectual and developmental disabilities Must have the ability to maintain good working relationships with Evergreen staff and with contact from other agencies or entities Function successfully in stressful situations Ability to work extra hours when needed Employment Variables Must have a good driving record which meets the minimum requirements for Evergreen and reliable transportation. Must pass drug screen and criminal background check. Must be able to work some evenings when required. Working Environment General office environment. Evergreen is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, or any other legally protected status

If you are hired, we will require you to prove that you have received the COVID-19 vaccine and are fully vaccinated, or you have a valid religious or medical reason not to be vaccinated. Our mission is to serve, provide for, and champion individuals with disabilities. Evergreen Life Services (ELS) is a charitable, non-profit organization that provides a full range of professional services to people with intellectual and developmental disabilities (IDD). Founded in the 1950s, today we are proud to serve more than 1,100 individuals with disabilities in 8 states. Working at Evergreen Life Services isn't just a job; it's a rewarding career. Whether you provide direct care in our adult day care or in a group home, or you serve in a support or corporate office role, you will be an important part of the Evergreen team.If you are looking for a place where you can make a difference, at Evergreen Life Services you will change lives. Every employee is a valuable part of the team because, at Evergreen, everyone matters. Position Description: Secretary I Reports To: Executive Director FSLA Classification: Non-Exempt Created: November 30, 2013 Revised: June 1, 2021 Job Summary Provides general and limited specialized secretarial services for the Administrative Office and assists the Executive Director and/or Administrative Assistant in administering the Human Resource functions of the division office. Essential Job Functions Type memos, letters and other materials as assigned Maintain and order office supplies Receive and redirect all incoming telephone calls Handle incoming and outgoing mail and express packages Assist with the submission and coding of accounts payable Compile data as requested Assist with leave request administration and documentation Complete filing as requested Screen potential applicants as requested Refer screened applicants to Home Managers, as needed Process selected employee packets in preparation for submittal to Corporate Office Process and schedule all potential employees drug screen Coordinate all employees Hepatitis B and TB records Other duties as assigned by the Administrative Assistant or Executive Director Qualifications/Experience/Job Knowledge High school diploma or equivalent; some college preferred One (1) year minimum of general office experience Read, write and follow verbal and written instructions Working knowledge of computers and the ability to write basic business letters Physical Requirements Constantly moves about to coordinate work Regularly works in fast pace environment with multiple task deadlines Regularly moves and positions objects weighing up to 50 pounds Occasionally exposed to viruses and infectious conditions Constantly alert and observant during working hours Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions. Special Requirements Represent Evergreen in public in a fashion that would reflect credibility and professionalism on the organization Must have understanding, patience, and tact in dealing with individuals with intellectual and developmental disabilities Must have the ability to maintain good working relationships with Evergreen staff and with contact from other agencies or entities Function successfully in stressful situations Ability to work extra hours when needed Employment Variables Must have a good driving record which meets the minimum requirements for Evergreen and reliable transportation. Must pass drug screen and criminal background check. Must be able to work some evenings when required. Working Environment General office environment. Evergreen is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, or any other legally protected status Compensación: $10.00 per hour

The Secretary II provides administrative and clerical support to ensure efficient operations within the department. This role coordinates communication between patients, surgeons, and staff regarding the scheduling of surgeries, appointments, and tests. Responsibilities include accurately entering patient and surgical information into the system, maintaining organized and up-to-date provider schedules, and managing order/charge entry. The Secretary II also ensures timely completion of daily reports and assigned tasks to support smooth departmental workflow. Telephone and Fax Management Promptly answer telephones using approved scripting and provide assistance to patients. Direct all clinical questions to physicians or clinical staff in accordance with clinic policy. Use instant messaging or other approved communication methods to immediately contact clinical personnel for urgent requests. Return all phone calls within one business day; urgent calls must be addressed immediately. Deliver accurate messages to staff and task physicians with referring physician requests. Process incoming faxes and send outgoing faxes daily. Scheduling Surgeries and Ancillary Services Select surgery dates based on availability, diagnosis, urgency, and physician preferences. Prepare surgery charge tickets with CPT and ICD-10 codes for physician approval. Enter global days into the system per clinic policy. Input surgery charges or forward to department coder per policy. Schedule ancillary services and document reasons when diagnostic tests are not scheduled at Pinehurst Surgical. Schedule hospital or surgery center surgeries/tests and fax posting sheets/orders along with required patient records. Provide routing slips with prioritized steps and escort patients to preadmissions as needed. Patient Registration and Appointment Scheduling Enter or verify demographic and insurance information accurately. Use iHealth task list to register patients when information is received via the patient portal. Process incoming referrals according to clinic and department policy. Determine if a referral from the primary provider is required based on insurance guidelines. Confirm patient insurance coverage with contracted carriers. Schedule appointments and provide patients with directions and preparation instructions. Notify patients and referring physicians of missed appointments and document cancellations in the patient chart. Precertification Verify insurance card information in the system and check eligibility. Complete benefit forms accurately and contact insurance carriers online or by phone. Forward benefit forms to the financial counselor and escort patients to the counselor when present. Order Management and Charge Entry Enter provider orders as permitted by clinic policy and monitor requests through completion. Notify appropriate personnel if results are delayed per department protocol. Maintain current daily, weekly, and monthly order and task reports. Input provider charges daily, ensuring all diagnosis and procedure codes are accurate and complete. General Administrative Duties Schedule committee meetings, seminars, vacations, and personal appointments on the provider's calendar. Notify managers and relevant personnel of provider schedule changes to ensure proper staffing and surgery adjustments. Collect and distribute mail promptly. Communicate with PAS department regarding provider delays or schedule changes per clinic policy. Complete Disability and FMLA forms in compliance with clinic policy. Review failed fax logs and resolve issues by working hold/denial buckets. Requirements Minimum of two years' experience in a medical or healthcare setting. Associate degree in Medical Office Administration, Healthcare Technology, or a related field. Working knowledge of ICD-10 and CPT-4 coding standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.). Strong interpersonal skills with the ability to interact sensitively and professionally with patients. Excellent verbal and written communication skills. Personal Characteristics Strong interpersonal skills with the ability to build positive relationships. Highly organized and detail-oriented. Demonstrates discretion and maintains strict confidentiality. Committed to providing exceptional service and support. Works accurately, methodically, and efficiently under pressure.

The Secretary II supports the daily operations of a busy general surgery ambulatory clinic by managing patient flow, coordinating surgical and clinical scheduling, maintaining accurate documentation, and facilitating communication among patients, surgeons, and staff. Must be able to work in a fast- paced environment while maintaining professionalism. This role is essential to deliver efficient, accurate, organized, and patient-centered care. Patient Coordination & Customer Service Serve as a primary point of contact for patients regarding appointments, procedures, preparation instructions, & follow-up care. Conduct patient intake, including demographic verification, insurance updates & authorization verification, and consent forms. Address patient questions and concerns with professionalism and empathy. Support multidisciplinary care coordination, including radiology, oncology, and wound care services. Clinical & Surgical Scheduling Schedule new patient visits, follow-up appointments, diagnostic testing, minor procedures, and pre-operative consultations, outgoing referrals. Coordinate surgery dates, pre-operative requirements, and perioperative instructions with surgeons and OR scheduling teams. Ensure all pre-op clearances and requirements are completed prior to surgery. Manage provider calendars for efficient patient flow and clinic productivity. Monitor and triage incoming referrals for timely scheduling. Operational & Administrative Support Answer phones, manage electronic messages, and process medical record requests by clinic protocol. Fax posting sheets, orders, and documentation to hospitals, surgery centers, and ancillary services. Provide routing slips with prioritized steps for each patient encounter. Complete disability, FMLA, work notes, and medical leave forms accurately and within required timelines. Scan clinic documents into patient charts following clinic policy to maintain accurate, up-to-date medical records. Maintain compliance with HIPAA, organizational policies, and regulatory standards. Assist with quality initiatives, and performance improvement projects. Billing, Documentation & Insurance Tasks Enter global surgical days into the EHR or scheduling system per clinic policy. Verify patient insurance coverage for appointments, procedures, and surgical encounters. Obtain insurance authorizations and pre-certifications for imaging, procedures, and surgeries. Communicate authorization requirements or coverage issues to patients and providers in a timely manner. Input provider charges daily following clinic protocol, ensuring accuracy and timely submission. Distribute clinical notes, operative reports, and orders to referring providers as needed. Ensure complete and accurate documentation in the electronic health record (EHR). Requirements Required High school diploma or GED. Minimum 2 years of experience in an outpatient medical office or clinic setting. Knowledge of medical terminology, scheduling workflows, and EHR systems. Strong communication, organizational, and customer service skills. Ability to multitask in a fast-paced clinical environment. Preferred Associate's degree or certification in healthcare administration, medical assisting, or related field. Experience in surgical scheduling or specialty care coordination (ideally general surgery). Familiarity with insurance verification, authorizations, pre-certifications, and charge entry. Skills & Competencies High attention to detail and accuracy Strong multitasking and prioritization abilities Professional and patient-centered communication Proficiency with Microsoft Office and clinic software Ability to maintain confidentiality and handle sensitive information appropriately Ability to work independently and make sound, critical decisions

Administrative Assistant-Sobering Center Join our mission to provide a comprehensive continuum of care for people in Louisiana, encompassing primary care, behavioral health, and substance use disorder treatment. Help save lives at OHL! Job Summary Odyssey House Louisiana, Inc. is seeking a full-time or part-time non-exempt Administrative Assistant for the Sobering Center Program. The schedule is Monday-Friday 8am-5pm. The Administrative Assistant performs a wide variety of administrative tasks for the Sobering Center Program and assists the Sobering Center Program Manager. DUTIES & RESPONSIBILITES It is the primary duty and responsibility of the Administrative Assistant to: • assess potential guest for appropriateness for stay • conduct preliminary triage if needed • complete initial triage forms • conduct intake and discharge, oversee intake process and guest's documentation • review all intake packets to determine if potential guest is eligible for enrollment • maintain inactive guest's documentation • contact referral sources daily and update/maintain referral spreadsheets • assist in guest transportation arrangements and coordination activities • enter required information into agency's assigned data system, run and distribute reports • create, maintain food, household, and office supply inventory • draft requisitions for the purchase of food, household and office supplies; may involve entering information into an automated system • complete all Incident Reports prior to the end of scheduled shift as required by Incident Policy and Procedure • contact the Program Manager in the event of a fire or evacuation of the facility as required • contact the Program Manager or the Program Director if the Police or other law enforcement officials come to the Agency • screen incoming mail and draft responses to inquiries for information concerned with matters of non-technical nature and/or matter in which precedents are clear • assist Program Manager and perform duties to ensure that the Sobering Center functions properly during the program Manager's absence • participate in staff meetings when necessary; and • perform other duties as assigned by Program Manager. PHYSICAL DEMANDS Lifting, twisting, standing and bending will occur 90% of the time. There may be days where sedentary activities are involved during the work day to accomplish administrative task. WORK ENVIRONMENT Work is normally performed inside of the premises throughout the treatment facility, which is climate controlled. MINIMUM: Minimum qualifications include the following: • Proficient in MS Office Suite • At least 6 months' experience with substance abuse treatment and serving the homeless population • Excellent communication skills • EMT- Paramedic, LPN, or RN license Preferred: Preferred qualifications include the following: · More than 2 years of substance abuse treatment experience · At least 1 year of Electronic Health Record system experience · At least 1 year of MS Access experience · Knowledge of Narcotics Anonymous and Alcoholics Anonymous principles Compensation and Benefits Competitive Compensation and Benefits package include insurance (health, dental, vision, life, long-term and short-term disability), leave benefits and 401k match. Odyssey House Louisiana, Inc. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Full-time Description The secretary performs clerical tasks ensuring a smooth and efficient department flow. The secretary facilitates notification of patients and surgeons regarding scheduling of surgeries, appointments and tests. The secretary enters patient/surgery information in computer and maintains accurate and orderly schedules for the provider. The secretary maintains order/charge entry and completion of daily reports and tasks. ORGANIZATIONAL RELATIONSHIPS Accountable to the Clinical Department Manager POSITION REQUIREMENTS Answer telephones/Process faxes Promptly answer the telephones using approved scripting Provide assistance to patients Task all clinical questions to physicians or clinical staff per clinic policy Utilize instant messaging or other department communication method to immediately contact clinical personnel with urgent requests Return all phone calls within one business day; urgent calls immediately Provide accurate messages to all staff and task physicians with referring physician requests Process incoming faxes and send out faxes as needed daily Schedule Surgeries and Ancillary Services Select surgery dates based upon scheduling availability, diagnosis, urgency, and MD preferences. Write up surgery charge tickets with CPT and ICD-9 codes for MD approval. Put global days into computer per clinic policy Input surgery charges or turn in to department coder per department policy Schedule Ancillary Services: document the reason whenever a diagnostic test is not scheduled at Pinehurst Surgical. Schedule hospital or surgery center surgeries/tests: Fax in the surgery posting sheet/orders and appropriate patient records based on procedure Provide a routing slip with prioritized steps Escort the patient to preadmissions as needed Input appropriate orders for surgery or ancillary services Register New Patients and Schedule Appointments Enter or verify demographic and insurance information Use ihealth task list to register patient if info is received from patient portal Process incoming referrals based on clinic and department policy Assess whether a referral from the primary is necessary based on patient insurance Assure the patient's insurance has a contracted insurance carrier Schedule the appointment Provide the patient directions and any needed information to prepare them for the appointment Send note to the patient and referring physician for patients who don't show up Make note in patients' chart for patients who cancel their appointments Complete Pre-certifications Verify the insurance card is up to date in the system Check eligibility Accurately complete the benefit form Contact the insurance carrier on-line or by phone Task the benefit form to the financial counselor and if the patient is present, escort the patient to the financial counselor Order Management/Charge Entry for Clinic Charges Input appropriate orders per provider requests Follow order and request thru to completion Notify appropriate person(s) if results have not been received in timely manner per department protocol Keep current daily/weekly/monthly order & task reports per clinic policy Input provider charges on a daily basis ensuring all diagnosis and procedure codes are accurately and completely entered General Administrative Duties Schedule committee meetings, seminars, vacations, and personal appointments on the provider's calendar Send out notifications to manager and other persons/entities of provider changes in schedule so that appropriate staffing and surgery schedule adjustments can be made Collect and distribute mail Contact PAS department with any clinic delays in providers arrival or clinic schedule per clinic policy Complete all Disability forms and FMLA forms per clinic policy Review failed fax logs Correct any issues by working the hold/denial buckets PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to sit, reach with hands and arms, talk and hear. Requirements PREFERRED QUALIFICATIONS Associates degree in medical office administration or technology Two years experience in a medical setting Experience with ICD-9 and CPT-4 coding Experience with Microsoft Office Suite PERSONAL CHARACTERISTICS Strong interpersonal abilities Well organized Maintains confidentiality Service orientation Ability to relate sensitively to patients

Job Details FL Corporate Support - Tampa, FL Practice SupportDescription Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. Ensure fees are being paid at the negotiated rate. Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. Reset passwords and manage user accounts for insurance carrier websites per office requests. Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. Perform other duties, as assigned. Knowledge, Skills and Abilities: Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. Professionalism- Accepts responsibility for own actions; Follows through on commitments. Qualifications Detailed experience with insurance company pricing, underwriting or medical/dental billing and coding. Dental office or dental experience is preferred.