Administrative Assistant jobs at LifePoint Health - 4218 jobs
Executive Personal Assistant
Williamsburg Enterprises Ltd. 4.4
Houston, TX jobs
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Key Responsibilities:
1. Administrative Support:
Manage billing and personal finances for a family business
Oversee payment schedules for household staff
Coordinate meetings, appointments, travel arrangements, and conference calls
Liaise with internal and external stakeholders, including clients, vendors, and board members
Maintain an organized filing system of paper and electronic documents
2. Meeting Coordination:
Schedule and coordinate meetings and events, including preparing agendas, taking minutes, and following up on action items
Ensure executives are well-prepared for meetings, including providing necessary materials and briefing notes
3. Travel Management:
Arrange complex and detailed travel plans, itineraries, and agendas
Compile documents for travel-related meetings.
4. Communication:
Screen and direct incoming calls and emails; prioritize and respond appropriately
Draft and edit correspondence, reports, and presentations
Act as a point of contact between executives and internal/external clients
5. Personal Finances:
Monitor daily activity of AMEX for CEO and staff
Ensure payments are made, credit card limits are managed, and receipts are collected
Put together a monthly reconciliation report for company and personal expenses
6. Office Management:
Work with Office Manager to ensure office supplies and manage vendor relationships
Ensure the CEO's office environment is organized and functional
Skills and Qualifications:
Bachelor's degree in Business Administration, Communications, or related field preferred
Additional qualifications as an Accounting Assistant or AdministrativeAssistant are a plus
Minimum of 5 years experience in an executive assistant role or similar capacity
Experience in managing multiple priorities, administrative coordination, and logistics
Exceptional organizational and time management skills
Strong verbal and written communication abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to multitask and prioritize tasks effectively
High degree of discretion and confidentiality
Professional demeanor and strong interpersonal skills
Ability to work independently with minimal supervision
$53k-77k yearly est. 3d ago
Looking for a job?
Let Zippia find it for you.
Administrative Assistant
Centerstone Management Corp 4.2
Addison, TX jobs
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Responsibilities
Answer phones
Filing
On-boarding of new hires
Assist in monthly financial reporting
Vendor compliance reporting (W-9 & COI)
Audit employee lease bonuses
Audit resident lease contracts
Provide software support and administrative needs
Qualifications
2 + years of recent AdministrativeAssistant experience supporting departments and managers
Strong interpersonal, customer service and communication skills
Professional and positive
Ability to multitask and take initiative
Proficient in Microsoft Office suite (Word, Excel, Outlook and PowerPoint)
High level of attention to detail and organization
More
Flexible hours
Full-time benefits to include health insurance, paid holidays, sick time, vacation time, 401 (k) matching and auto allowance
$25 per hour depending on experience and qualifications
$25 hourly 3d ago
PHYSICAL THERAPY ASSISTANT (PTA) - PINEHURST HEALTHCARE & REHABILITATION CENTER
Liberty Health 4.4
Pinehurst, NC jobs
Liberty Cares With Compassion
At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment.
We are currently seeking an experienced:
PHYSICAL THERAPY ASSISTANT (PTA)
Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support.
Job Requirements:
EDUCATION: Must be a graduate of an accredited Therapy program.
CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working.
EXPERIENCE: Previous rehab SNF experience is preferred.
Visit ********************************* for more information.
Background checks/drug-free workplace.
EOE.
PI9fefec5f6d0c-37***********7
$20k-33k yearly est. 5d ago
PHYSICAL THERAPY ASSISTANT (PTA) - ROXBORO HEALTHCARE & REHABILITATION CENTER
Liberty Health 4.4
Roxboro, NC jobs
Liberty Cares With Compassion
At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment.
We are currently seeking an experienced:
PHYSICAL THERAPY ASSISTANT (PTA)
Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support.
Job Requirements:
EDUCATION: Must be a graduate of an accredited Therapy program.
CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working.
EXPERIENCE: Previous rehab SNF experience is preferred.
Visit ********************************* for more information.
Background checks/drug-free workplace.
EOE.
PI32a686f9c722-37***********0
$20k-33k yearly est. 5d ago
Executive Assistant
Health District 4.7
Fort Collins, CO jobs
Our mission is to enhance the health of our community and to achieve this we provide health services that address unmet needs and opportunities. We demonstrate dignity and respect for all people and focus on our employees, clients and community. Join our organization and help us accomplish our goals and make a meaningful impact in our community!
Are you a highly organized and detail-oriented person who enjoys working in a fast-paced environment? We are seeking an administrative professional to support the Vice President of Client Experience and the Vice President of Strategy and Impact. The Executive Assistant provides advanced level administrative support, completes complex analysis, recommends solutions, and coordinates projects. Serves as a liaison between the Vice Presidents and internal/external stakeholders.
Compensation & Benefits
$56,000 - $68,600 annually, depending on qualifications (DOQ)
Comprehensive benefits package
Professional development opportunities
Schedule & Environment
40 hours per week, Monday- Friday (Exempt)
Primarily office-based with occasional meaningful community engagement
May require occasional evening or weekend availability
Travel to satellite locations or community partners, as needed
For full qualifications and responsibilities, please review the job description at *******************************
Education and Experience
Bachelor's Degree in relevant field with 5 - 7 years of experience.
Equivalent combination of education and experience level.
Ability to obtain and maintain commission as a Notary Public is preferred.
Key Responsibilities
Provide advanced level administrativeassistant support to the Vice President of Strategy and Impact and the Vice President of Client Experience exercising significant discretion.
Maintain scheduling calendar for both VPs; coordinate meetings and appointments with staff and external contacts, including meeting space, confirmations, room set-up, and all other details.
Support collaboration across departments involved in program delivery, client services, and strategic initiatives.
Complete complex analysis, recommend solutions, and take responsibility for financial assignments, including purchasing requests and reporting.
Manage standard projects or processes, including assisting the VPs with coordination, evaluation, monitoring, or amendments as required.
How to Apply
If you are interested in applying, we encourage you to think broadly about your background and skill set for the role and include relevant knowledge, skills, abilities, education, work, and lived/ living experience. Please include a cover letter that details how your experiences and qualifications align with this position.
Submit a resume and cover letter to Attn: Search Coordinator
Email: ************************************
Fax: ************
Mail: Health District of Northern Larimer County, 120 Bristlecone Drive, Fort Collins, CO 80524
The anticipated close date is Friday, January 23, 2026.
Why work for us
We value a work-life balance
Employees are encouraged to develop their skills and knowledge that result in successful performance in their roles/positions
We offer competitive salary
Medical/Dental benefits: employee covered at 100%; dependents covered at 75%
Low-cost vision plan available
Retirement plan 401(a): employee contribution (3%); employer contribution (5%)
An optional 457(b) retirement plan is available
Generous flexible paid time off. Earn 14 days of PTO in the 1
st
year and 12 paid holidays
Intermediate paid leave benefits to eligible employees in lieu of the State of Colorado FAMLI plan
Employee Assistance Programs (EAPs) that provide confidential and free support to our staff
o Access to legal and financial counseling
o Up to six counseling sessions per issue for mental health concerns
o Variety of additional resources
Federal Student Loan Forgiveness is available for qualifying borrowers
We believe that diverse backgrounds and perspectives strengthen our organization, so we consider a combination of experiences to meet minimum qualifications. Experience may include related knowledge, skills, abilities, education, work, and lived/living experience
We are committed to creating an equitable and inclusive workplace and proudly serves as an Equal Opportunity Employer. We welcome applicants from all backgrounds and ensure that all qualified candidates receive consideration for employment without regard to race, color, ethnic or national origin, ancestry, age, sex, pregnancy, disability, genetic information, veteran status, gender, marital status, sexual orientation, gender identity or expression, religion (creed), political beliefs, or any other characteristic protected by federal, state, or local laws
Infection Prevention
During flu season, flu shots are strongly recommended for this position.
$56k-68.6k yearly 4d ago
Healthcare Data Entry
Horizon Health Services LLC 4.4
Cleveland Heights, OH jobs
STRONG and INDEPENDENT handworker needed.
The Healthcare Data Entry Specialist supports a home healthcare company by accurately entering, updating, and maintaining patient information, visit records, billing details, and compliance documentation within the agency's EMR and scheduling systems. This role ensures all data is complete, timely, and aligned with state and federal regulations. Responsibilities include reviewing documentation for accuracy, resolving discrepancies, and communicating with administrative staff to ensure smooth operations. A strong attention to detail, reliability, and the ability to handle confidential health information (HIPAA) are essential, as this position plays a key part in keeping patient care and agency operations running efficiently.
Qualifications
-Strong attention to detail and accuracy in data entry.
-Familiarity with EMR/EHR systems, Microsoft Office, and willingness to learn quickly.
-Ability to maintain confidentiality and follow HIPAA guidelines.
-Good communication skills for clarifying documentation with caregivers and office staff.
-Strong organizational skills and the ability to manage repetitive or high-volume tasks.
-Proficiency with computers, spreadsheets, and basic office software.
-Reliable, self-motivated, and able to work independently or with minimal supervision.
Starting pay: $20-$22/hr
Schedule: In office Monday-Thursday: 8:30am-4:30pm. Friday: 8:30am-12:00pm (3.5 working hours on Fridays, but you will be paid for a full 8 hours for a total of 40 hours per week).
$20-22 hourly 2d ago
PHYSICAL THERAPY ASSISTANT (PTA) - SHORELAND HEALTHCARE CENTER
Liberty Health 4.4
Whiteville, NC jobs
Liberty Cares With Compassion
At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment.
We are currently seeking an experienced:
PHYSICAL THERAPY ASSISTANT (PTA)
Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support.
Job Requirements:
EDUCATION: Must be a graduate of an accredited Therapy program.
CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working.
EXPERIENCE: Previous rehab SNF experience is preferred.
Visit ********************************* for more information.
Background checks/drug-free workplace.
EOE.
PI85a04a0f8d23-37***********2
$20k-34k yearly est. 7d ago
Dermatology Physican Assistant
Hoag Health 4.8
Newport Beach, CA jobs
Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management.
Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy.
This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes.
Details:
Fulltime position. Schedule is Monday - Friday
Outpatient-based position working in clinic setting
Clinic location: Irvine, CA
Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator
Compensation:
Competitive Compensation Package
Base guaranteed salary
Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match)
Generous paid time off policy
CME stipend of $2,000 annually
Malpractice coverage provided
Hoag Health qualifies for public student loan forgiveness
Qualifications:
Has prior dermatology experience
Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill
Thrives in a focused specialty environment rather than general or cosmetic dermatology
Values patient continuity and the opportunity to build long-term, meaningful relationships
Appreciates working with autonomy while supported by a highly collaborative team
Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements
Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California
Current and active DEA licensure
Current BLS and ACLS certification
Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must.
Epic EMR experience is preferred but not required
Contact:
Steven Yi
Physician Consultant
******************
$31k-36k yearly est. 4d ago
Cardiologist Is Wanted for Locums Assistance in WA
Global Medical Staffing 4.6
Seattle, WA jobs
This experience is the perfect opportunity to go far and do good - call us today.
7 am - 7 pm day shifts with 7 pm - 7 am beeper call 1:4 rotation
10 - 12 patients per day
20 minute call response requirement
Inpatient critical care setting
Strong focus on ECMO and LVAD management
VV and VA Impella experience required
Shock program participation required
Long-term opportunity available
Competitive compensation
Pre-paid travel and housing
Paid AAA-rated claims made malpractice
Licensing assistance and cost reimbursement
Member of NALTO
From $250.00 to $350.00 Hourly
Ranges shown should be used as an estimate and are affected by many factors including the critical need of the position, your overall experience and qualifications, and other considerations. Please reach out to your consultant for more information.
Global Medical Staffing JOB-
Our history
In the early 1990s, Australia and New Zealand had an urgent need for doctors. A need we were born to fill in the form of an unprecedented business. Since then, we?ve successfully matched thousands of doctors with clients around the world.
Our advantage(s)
Our reach is global. But our service is personal. And our size allows us to move with both the speed and attention to detail our doctors and clients deserve.
At the same time, we?re part of the CHG family of companies, which gives us the resources and support of the largest organization in locum tenens. Although we operate independently, we?re backed by a powerhouse of resources to ensure everything goes to plan.
$25k-31k yearly est. 13d ago
Cardiologist Is Wanted for Locums Assistance in ME
Global Medical Staffing 4.6
Bangor, ME jobs
This experience is the perfect opportunity to go far and do good - call us today.
Monday - Friday, 8am - 5pm schedule
20 patient encounters per shift
Inpatient cardiology service with ICU coverage
Non-invasive cardiology practice
Optional outpatient cardiology responsibilities
Echocardiography and TEE opportunities available
Nuclear cardiology services offered
No hospital privileges required
Competitive compensation
Pre-paid travel and housing
Paid AAA-rated claims made malpractice
Licensing assistance and cost reimbursement
Member of NALTO
Global Medical Staffing JOB-
Our history
In the early 1990s, Australia and New Zealand had an urgent need for doctors. A need we were born to fill in the form of an unprecedented business. Since then, we?ve successfully matched thousands of doctors with clients around the world.
Our advantage(s)
Our reach is global. But our service is personal. And our size allows us to move with both the speed and attention to detail our doctors and clients deserve.
At the same time, we?re part of the CHG family of companies, which gives us the resources and support of the largest organization in locum tenens. Although we operate independently, we?re backed by a powerhouse of resources to ensure everything goes to plan.
$22k-34k yearly est. 13d ago
PHYSICAL THERAPY ASSISTANT (PTA) - THE FOLEY CENTER AT CHESTNUT RIDGE
Liberty Health 4.4
Blowing Rock, NC jobs
Liberty Cares With Compassion
***$5000 Sign-On Bonus***
At Liberty Healthcare and Rehabilitation Services, we promote a challenging, but rewarding opportunity in a caring environment.
We are currently seeking an experienced:
PHYSICAL THERAPY ASSISTANT (PTA)
Work with a multidisciplinary team to insure a wonderful rehab experience for patients and their families by being responsive and individualizing treatment plans. Be able to work in a supportive rehab environment with progressive treatment modalities to address a variety of diseases and impairments. In-house therapy with local management support.
Job Requirements:
EDUCATION: Must be a graduate of an accredited Therapy program.
CERTIFICATE / LICENSE: Must be licensed in the state of the SNF you will be working.
EXPERIENCE: Previous rehab SNF experience is preferred.
Visit ********************************* for more information.
Background checks/drug-free workplace.
EOE.
PIe6420ce90408-37***********5
$20k-32k yearly est. 7d ago
Radiologist Is Wanted for Locums Assistance in Wisconsin
Global Medical Staffing 4.6
La Crosse, WI jobs
Interested? There is more to tell. Feel free to request information, or just pick up the phone and give us a call.
Monday - Friday, 7:30 am - 5 pm schedule
Split schedule: half-day screening, half-day diagnostics
Annual volumes: 37,900 screenings, 10,000 diagnostics, 2,700 biopsies
100% outpatient setting
Performs mammography, breast ultrasound, and breast MRI
Conducts ultrasound, stereotactic, and MRI-guided biopsies
Patient population primarily 40 years and older
No call required
Competitive compensation
Pre-paid travel and housing
Paid AAA-rated claims made malpractice
Licensing assistance and cost reimbursement
Member of NALTO
Global Medical Staffing JOB-
Our history
In the early 1990s, Australia and New Zealand had an urgent need for doctors. A need we were born to fill in the form of an unprecedented business. Since then, we?ve successfully matched thousands of doctors with clients around the world.
Our advantage(s)
Our reach is global. But our service is personal. And our size allows us to move with both the speed and attention to detail our doctors and clients deserve.
At the same time, we?re part of the CHG family of companies, which gives us the resources and support of the largest organization in locum tenens. Although we operate independently, we?re backed by a powerhouse of resources to ensure everything goes to plan.
$20k-27k yearly est. 13d ago
Remote Work From Home Data Entry
Work Out World 3.8
New York jobs
Basic Data Entry Clerk Wanted - Work From Home 25 Words Per Minute Input
We are
Legitimate Work From Home Data Entry Jobs are going to require that you have skills relevant to the position you are applying for. Training is provided based on the position.
JOB REQUIREMENTS
Computer with internet access
Quiet work space away from distractions
Must be able and comfortable to working in an environment without immediate supervision
Ability to read, understand, and follow oral and written instructions.
Data entry or administrativeassistant experience is not needed but can be a bonus
We are recruiting those who have a background in health care, ware house worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn
You must apply on our website only.
Our paid focus group members come from all backgrounds and industries including remote data entry clerk, administrativeassistant, receptionist, sales assistant, customer service agent, warehouse or factory workers, driver, medical assistant, nurse, call center representative, etc. If you are looking for a part time remote work from home job, this is a great position for earning a good extra income.
Earn Part time income from the comfort of your home. This work allows you to:
Work on your time - you work when you want.
Learn new skills, get access to in demand work from home jobs
No dress code, work in your pj's or work in a suit - If you choose
Get started today by visiting our web site - and once there follow instructions as listed
Qualifications
Computer with internet access
Quiet work space away from distractions
Must be able and comfortable to working in an environment without immediate supervision
Ability to read, understand, and follow oral and written instructions
Data entry or administrativeassistant experience is not needed but can be a bonus
We are recruiting those who have a background in health care, ware house worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn
Benefits
Earn Part time income from the comfort of your home
Work on your time - you work when you want
Learn new skills, get access to in demand work from home jobs
No dress code, work in your pj's or work in a suit - If you choose
$25k-33k yearly est. 60d+ ago
Remote Work From Home Data Entry
Work Out World 3.8
Washington jobs
Basic Data Entry Clerk Wanted - Work From Home 25 Words Per Minute Input
We are
Legitimate Work From Home Data Entry Jobs are going to require that you have skills relevant to the position you are applying for. Training is provided based on the position.
JOB REQUIREMENTS
Computer with internet access
Quiet work space away from distractions
Must be able and comfortable to working in an environment without immediate supervision
Ability to read, understand, and follow oral and written instructions.
Data entry or administrativeassistant experience is not needed but can be a bonus
We are recruiting those who have a background in health care, ware house worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn
You must apply on our website only.
Our paid focus group members come from all backgrounds and industries including remote data entry clerk, administrativeassistant, receptionist, sales assistant, customer service agent, warehouse or factory workers, driver, medical assistant, nurse, call center representative, etc. If you are looking for a part time remote work from home job, this is a great position for earning a good extra income.
Earn Part time income from the comfort of your home. This work allows you to:
Work on your time - you work when you want.
Learn new skills, get access to in demand work from home jobs
No dress code, work in your pj's or work in a suit - If you choose
Get started today by visiting our web site - and once there follow instructions as listed
Qualifications
Computer with internet access
Quiet work space away from distractions
Must be able and comfortable to working in an environment without immediate supervision
Ability to read, understand, and follow oral and written instructions
Data entry or administrativeassistant experience is not needed but can be a bonus
We are recruiting those who have a background in health care, ware house worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn
Benefits
Earn Part time income from the comfort of your home
Work on your time - you work when you want
Learn new skills, get access to in demand work from home jobs
No dress code, work in your pj's or work in a suit - If you choose
$32k-39k yearly est. 60d+ ago
Personal Executive Assistant
Mosaic Medical Center 3.7
New York, NY jobs
The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills.
Responsibilities:
Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives.
Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur
Screens incoming calls and correspondence and responds independently as needed
Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel
Responsible for the oversight of office housekeeping, supply and office management
Arranges, books and monitors details of complex travel and itineraries
Prepares expense reports and reconciles corporate credit card account
Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required
Organizes and facilitates meetings, appointments, and conference calls as requested
Creates and maintains presentation, database and spreadsheet files
Organizes programs, events, meetings or conferences by arranging facilities and caterers
Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required
Request couriers and deliveries
Supports and demonstrates strong commitment to organization policies and procedures
Exercises discretion and maintains confidentiality at all times
Qualifications
Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted
Prior work experience in similar role required, preferably in entertainment industry
Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently
Demonstrated ability to work collaboratively in a team environment
Exemplary planning and time management skills and ability to multi-task and prioritizing workload
Excellent interpersonal, verbal and written communication skills
Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application
$57k-88k yearly est. 60d+ ago
Personal Executive Assistant
Mosaic Medical Center 3.7
Houston, TX jobs
The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills.
Responsibilities:
Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives.
Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur
Screens incoming calls and correspondence and responds independently as needed
Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel
Responsible for the oversight of office housekeeping, supply and office management
Arranges, books and monitors details of complex travel and itineraries
Prepares expense reports and reconciles corporate credit card account
Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required
Organizes and facilitates meetings, appointments, and conference calls as requested
Creates and maintains presentation, database and spreadsheet files
Organizes programs, events, meetings or conferences by arranging facilities and caterers
Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required
Request couriers and deliveries
Supports and demonstrates strong commitment to organization policies and procedures
Exercises discretion and maintains confidentiality at all times
Qualifications
Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted
Prior work experience in similar role required, preferably in entertainment industry
Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently
Demonstrated ability to work collaboratively in a team environment
Exemplary planning and time management skills and ability to multi-task and prioritizing workload
Excellent interpersonal, verbal and written communication skills
Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application
$53k-72k yearly est. 60d+ ago
Executive Personal Assistant
His 3.3
New York jobs
Well established children's fashion company seeking an Executive Personal Assistant to work closely with and support the President and Vice President of the company. Our ideal candidate must be a reliable, self-motivated, high energy individual with a strong work ethic and the ability to function effectively as part of a growing team. Must have solid organizational & prioritization skills. Candidate must have excellent communication and interpersonal skills, and enjoy working with people in a fast-paced environment.
Responsibilities include:
Calendar & schedule management.
Handling communication.
Travel & event coordination.
Project support.
Assist with meeting preparation, participating in meetings, and note-taking.
Keeping detailed accounts & status reports.
Qualifications
Extremely detail oriented.
A fast learner.
Great working within a team.
Excellent follow-up.
Extremely proficient with excel.
Excellent written and verbal communication skills.
Good math skills.
Must be able to adapt to changing requirements and priorities.
Additional Information
All candidate information is confidential as according to EEO guidelines.
$69k-101k yearly est. 13h ago
Executive Personal Assistant
His 3.3
New York, NY jobs
We are a leading children's sportswear company doing business in licensed and private label with ALL major retailers across the USA.
Job Description
Well established children's fashion company seeking an Executive Personal Assistant to work closely with and support the President and Vice President of the company.
Our ideal candidate must be a reliable, self-motivated, high energy individual with a strong work ethic and the ability to function effectively as part of a growing team. Must have solid organizational & prioritization skills. Candidate must have excellent communication and interpersonal skills, and enjoy working with people in a fast-paced environment.
Responsibilities include:
Calendar & schedule management.
Handling communication.
Travel & event coordination.
Project support.
Assist with meeting preparation, participating in meetings, and note-taking.
Keeping detailed accounts & status reports.
Qualifications
Extremely detail oriented.
A fast learner.
Great working within a team.
Excellent follow-up.
Extremely proficient with excel.
Excellent written and verbal communication skills.
Good math skills.
Must be able to adapt to changing requirements and priorities.
Additional Information
All candidate information is confidential as according to EEO guidelines.
$69k-102k yearly est. 20d ago
Office & Marketing Assistant (Part-Time)
Main Street Therapy Partners 3.5
Ohio jobs
Part-Time Marketing Assistant - Canfield, Ohio
Flexible Hours | Entry-Level | Perfect for Students
Main Street Therapy Partners is seeking a Part-Time Marketing Assistant to join our team in Canfield, Ohio.
This entry-level position is ideal for a student or early-career professional interested in gaining hands-on experience in marketing, recruiting, and office administration within a growing outpatient physical therapy organization.
Responsibilities
Office & Administrative Support
Assist with staff engagement initiatives and team events
Manage inbound and outbound mail and packaging
Provide general administrative support to the leadership team
Recruiting Support
Review applications and candidate profiles
Conduct phone screens and coordinate interviews
Marketing Support
Print and assemble clinic marketing materials
Prepare liaison and community outreach packets
Draft and post social media content to support brand visibility
Qualifications
Organized, proactive, and detail-oriented
Strong communication skills by phone and email
Creative thinker with good writing and design sense
Proficient in Microsoft Office or Google Suite (Canva experience a plus)
Interest in marketing, HR, or business operations
Position Details
Location: Canfield, Ohio
Schedule: Part-Time (10-20 hours per week, flexible)
Compensation: $12.00 - $12.50 per hour
Students welcome to apply
$12-12.5 hourly 60d+ ago
Secretary I
Pinehurst Surgical Clinic Pa 4.3
Pinehurst, NC jobs
The Secretary I provides essential clerical support to ensure smooth and efficient department operations. This role may include a variety of tasks outlined in this position description and provides support either directly to the department or to the primary secretary assigned to a physician.
Telephone & Fax Management
Answer calls promptly using approved scripting
Assist patients and route clinical questions per policy
Communicate urgent requests to clinical staff via approved methods
Return calls within one business day: urgent calls immediately
Deliver accurate messages and process referring physician requests
Handle incoming and outgoing faxes daily
Patient Registration & Scheduling
Verify or enter demographic and insurance details
Register patients via portal tasks
Process referrals per clinic policy and insurance requirements
Confirm insurance coverage and schedule appointments
Provide directions and preparation details to patients
Document no-shows and cancellations in patient charts
Pre-certifications
Verify insurance information and eligibility
Complete benefit forms accurately
Contact insurance carriers online or by phone
Forward benefit forms to financial counselors and assist patients as needed
Coverage for Secretary II
Schedule and order tests/procedures
Obtain pre-certs and referrals
Enter charges into the system
ORGANIZATIONAL RELATIONSHIPS
Accountable to Department Manager
Requirements:
Preferred Qualifications
Two years of experience in a medical setting
Associate degree in Medical Office Administration or related field
Knowledge of ICD-10 and CPT-4 coding
Proficiency with Microsoft Office Suite
Ability to communicate effectively and interact sensitively with patients
Personal Characteristics
Strong interpersonal skills
Highly organized and detail-oriented
Maintains confidentiality at all times
Demonstrates a service-oriented approach
Works accurately and methodically
PI4ea80fee9437-31181-39146993