How to hire a loan doc specialist

How to hire a loan doc specialist, step by step

Here's a step-by-step loan doc specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a loan doc specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new loan doc specialist
• Step 8: Go through the hiring process checklist

What does a loan doc specialist do?

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1. Identify your hiring needs

   Before you start hiring a loan doc specialist, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A loan doc specialist's background is also an important factor in determining whether they'll be a good fit for the position. For example, loan doc specialists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of loan doc specialists.

   Type of Loan DOC Specialist	Description	Hourly rate
   Loan DOC Specialist	Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.	$12-27
   Closing Coordinator	In the real estate industry, a closing coordinator is in charge of coordinating the final stages of a real estate deal, ensuring efficiency and smooth transaction. Among their responsibilities include preparing and processing legal documents, liaising with the buyer and seller, managing timelines and payment plans, and ensuring that both parties adhere to the terms of the agreement... Show more	$13-25
   Closer	The duties of a closer depend on one's line of work or industry of employment. Typically, their responsibilities revolve around liaising with clients to ensure that they understand and adhere to all terms of the agreement, completing all requirements and necessary documents, and maintaining records of all transactions... Show more	$9-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Organization
   • Origination
   • Loan Types
   • Title Commitments
   • FHA
   • Va
   • Comprehensive Knowledge
   • Loan Approval
   • Loan Applications
   • Loan Products
   • Federal Regulations
   • Bank Policies
   • LIS

   Check all skills

   Responsibilities:

   • Manage a pipeline of FHA and conforming conventional mortgage loans for refinance and purchase through closing.
   • Time management and organization skills to effectively prioritize multiple objectives and achieve volume goals.
   • Pull LDP/GSA list, FHA CAIVR numbers, VA certificate of eligibility, VA case numbers and VA appraisals.
   • Schedule loan closing and review final HUD-1 to verify fees are appropriate and within guidelines.
   • Review final HUD-1, payment plan, calculations and closing documents for accuracy, prepare package for funding to review.
   • Make sound business decisions base on credit risk policy and procedures in accordance with TILA, ECOA, and RESPA guidelines.

   More loan doc specialist duties

3. Make a budget

   Including a salary range in your loan doc specialist job description is a great way to entice the best and brightest candidates. A loan doc specialist salary can vary based on several factors:

   • Location. For example, loan doc specialists' average salary in nebraska is 47% less than in west virginia.
   • Seniority. Entry-level loan doc specialists earn 57% less than senior-level loan doc specialists.
   • Certifications. A loan doc specialist with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a loan doc specialist's salary.

   Average loan doc specialist salary

   $38,480yearly

   $18.50 hourly rate

   ---

   Entry-level loan doc specialist salary

   $25,000 yearly salary

   Updated December 19, 2025

   Average loan doc specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New Jersey	$54,707	$26
   2	New York	$51,535	$25
   3	Pennsylvania	$47,307	$23
   4	South Carolina	$44,274	$21
   5	California	$43,621	$21
   6	Illinois	$42,989	$21
   7	Colorado	$42,852	$21
   8	Massachusetts	$42,656	$21
   9	Arizona	$40,450	$19
   10	Michigan	$38,846	$19
   11	Minnesota	$38,797	$19
   12	Texas	$38,564	$19
   13	Iowa	$37,592	$18

   Average loan doc specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Valley Children's	$131,724	$63.33
   2	Citi	$96,968	$46.62	29
   3	United Community Bank	$53,180	$25.57	22
   4	Methodist Health System	$50,521	$24.29
   5	Catholic Health East	$47,424	$22.80
   6	WesBanco	$44,489	$21.39	62
   7	Austin Bank	$43,987	$21.15	2
   8	Pinnacle Bancorp Inc	$42,746	$20.55	11
   9	Home Federal Bancorp Inc/La	$40,661	$19.55	14
   10	Lahey Health Behavioral Services	$39,538	$19.01
   11	HTLF	$39,437	$18.96
   12	Randstad North America, Inc.	$36,479	$17.54	9
   13	Robert Half	$35,379	$17.01	31
   14	Aerotek	$34,472	$16.57	3
   15	Lehigh Valley Health Network	$34,082	$16.39
   16	eTitle Agency	$33,944	$16.32

4. Writing a loan doc specialist job description

   A loan doc specialist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a loan doc specialist job description:

   Loan doc specialist job description example

   The Loan Doc & Proc Intmd AssocAyst is a developing professional role which integrates in-depth specialty knowledge with a solid understanding of industry standards and practices; demonstrates good understanding of how the team and area integrate with others in accomplishing the objectives of the subfunction/ job family. Applies analytical thinking and knowledge of data analysis tools and methodologies. Breaks down information in a systematic and communicable manner. Developed communication and diplomacy skills are required in order to exchange potentially complex/sensitive information. Moderate but direct impact through close contact with the businesses' core activities. Quality and timeliness of service provided will affect the effectiveness of own team and other closely related teams.
   Responsibilities:
   
   * This role will manage preparing and reviewing loan documentation while providing support to a variety of tasks related to the loan process
   * Activities will include independently processing and closing loans within a complex loans operation environment
   * Integrates a solid understanding of industry and business standards and practices of loan documentation processes
   * Deals with most loan-related problems independently and has some latitude to resolve complex issues, where expertise is required to interpret against policies, guidelines or processes
   * Applies judgment when interpreting data, preparing reports, and presents findings to management
   * Makes resolution recommendations based on identified trends and facts
   * Designs and analyzes complex reports often related, but not limited to loan documentation processes to satisfy management requirements and support/control activities
   * Participates in and supports the implementation of projects and process improvement initiatives
   * Interprets data and makes recommendations for the launch of new products/ services and upgraded platforms that loan documentation/processing functions
   * Demonstrates a understanding of the loan documentation processes to identify policy gaps and formulate policies to support the streamlining of related work processes.
   * Minimizes risk to the bank through a solid understanding of procedural requirements - provides solutions to reduce errors, and to adhere to audit and control policies. Servers as a checker for systematic transactions as a last line of defense.
   * Timely escalation and resolution of all inquiries and issues related to loan documentation.
   * Applies a solid understanding of how the team and area integrate with others in accomplishing the objectives of the sub-unit
   * Provides informal guidance and/or on-the-job-training to new team members
   * Works closely with own team and internal stakeholders in order to meet client needs
   * Has direct interaction with external customers to disseminate or explain information
   * Individuals who are emerging as an expert in a specific skill set, business area or product but who remain focused primarily on daily execution
   * Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
   
   Qualifications:
   
   * 2-5 years relevant experience
   * Can work well under pressure and multi-task with a sense of urgency
   * Proactive to escalate issues and drive change on process
   * Deliver results and able to meet tight deadlines
   * Ability to collaborate with team members within and outside of own team
   
   Education:
   
   * Bachelor's/University degree or equivalent experience
   
   This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.

   Copy this example

   

5. Post your job

   To find the right loan doc specialist for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with loan doc specialists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit loan doc specialists who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your loan doc specialist job on Zippia to find and recruit loan doc specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit loan doc specialists, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new loan doc specialist

   Once you've decided on a perfect loan doc specialist candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new loan doc specialist first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a loan doc specialist?