Administrative Coordinator jobs at Oregon Health & Science University

Title: Administrative Officer (Senior Business Advisor, West Hawaii) 0097476 Hiring Unit: Academic Affairs/Hawaii Small Business Development Center (HISBDC) Band: B Salary :salary schedules and placement information Full Time/Part Time: Part-time (.50 FTE) Month: 11-month Temporary/Permanent: Temporary Position Overview: Established in 1990, the Hawaii Small Business Development Center (SBDC) program is one of 63 recipient organizations across the U.S and the U.S. Small Business Administration's (SBA's) largest matching grant-funded program. We provide quality research, training workshops, and consulting services to the local small business community. Our research is directly shared with our clients via consulting sessions, workshops, and events. We utilize several reputable resources both online and with community partners to conduct our research goals. Our staff continuously support the local business environment and serve as an advocate for the small business sector. Workshop topics on a broad spectrum are always abundant and another one of the ways we continue to service the business community across Hawaii. The Small Business Senior Advisor is primarily responsible for providing direct, expert consultation and training services to small businesses in West Hawaii while meeting specific SBDC Network goals and acting as an advocate for the small business community. Other Conditions: Appointment to begin approximately January 2026 pending position clearance and availability of funds. Temporary position, renewal contingent upon satisfactory work performance, availability of funds, and program needs. This position is located in the West Hawaii Office. Duties and Responsibilities (*denotes essential functions) * Provide short and long-term one-on-one business counseling services to clients. * Advise clients on critical business functions, including business plan development, financial analysis, capital acquisition, and other operational issues. * Direct and administer educational programs by developing materials and teaching small business classes and workshops. * Participate in statewide needs assessment to determine training topics and collaboratively establish class dates, locations, and co-sponsoring arrangements. * Track all client appointments and sessions accurately via the Client Management System, and maintain an accessible daily schedule. * Perform all required administrative duties and ensure compliance with Hawaii SBDC Network reporting requirements, governmental laws, and policies. * Actively engage in advocacy for small business interests and community development, promoting the SBDC's mission. * Serve on boards, committees, and task forces within Kauai and at the state level to advance the mission of the SBDC and the small business community. * Conduct public relations and outreach activities across Kauai to promote the SBDC's services and engage clients. * Attend all required professional staff meetings and uphold high ethical and professional standards at all times. * Participate actively in a wide variety of professional development activities (e.g., conferences, seminars) to maintain credentials and professional knowledge as part of the SBDC's quality improvement program. * Perform other duties as assigned Minimum Qualifications * Possession of a baccalaureate degree in Business or related field from an accredited four (4) year college or university and three years of experience in office or business administration within a business or service-oriented setting, or related or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Considerable working knowledge of principles, practices and techniques in the area of small business consulting, financial analysis, and strategic management, as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies * Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with small business formation, business finance and capital acquisition, and non-profit/federally-funded grant compliance. * Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. * Demonstrated ability to operate a personal computer and utilizing standard business software, including word processing, spreadsheets, data management, and Client Management Software (CRM). * For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. * Understanding of the business consulting process, business conditions in Hawaii, and small business financing alternatives. * Financial analysis skills necessary to effectively work with entrepreneurs and small business owners. * Excellent verbal and written communication skills, including the demonstrated ability to write high-quality business plans and deliver effective teaching, training, and public presentations at a professional and technical level. * Demonstrated ability to work effectively, efficiently, and independently, while also working collaboratively and harmoniously with co-workers, supervisors, and partners. * Must possess and maintain a valid driver's license and Hawaii-equivalent no-fault personal driver's insurance (or proof thereof) when operating a personal vehicle for work purposes. * Ability to work effectively with diverse populations and conduct remote work as needed Desirable Qualifications * Master's degree in Business, Finance, economics, or related field from an accredited college or university * Documented history of successful ownership or high-level management of a business that achieved significant growth or successfully raised capital. * Demonstrated proficiency in using an email marketing platform, such as Constant Contact, for advanced email marketing campaigns and client list management. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach each of the required documents. Applicant must submit the following: * Cover letter explaining how each minimum and desirable qualification is met * Resume * The names and addresses, email addresses and telephone numbers of three [3] current professional references * Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment) Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Teryn Macayan, ***************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************

You desire impactful work. You're RGA ready RGA is a purpose-driven organization working to solve today's challenges through innovation and collaboration. A Fortune 200 Company and listed among its World's Most Admired Companies, we're the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview The Investment Systems Administration Specialist supports and manages critical Investment platforms and vendors, ensuring stability, security, and alignment with business needs. The role combines technical administration, vendor coordination and continuous improvement to optimize how systems are used across the department. The ideal candidate has deep, hands-on experience working in the Blackrock/Aladdin ecosystem (or equivalent enterprise Investment platforms). What you will do * Provide day-to-day application support, including troubleshooting and incident resolution as well as coordination and communication of system upgrades and new releases with business and vendor teams. Engage with vendors to track, escalate, and resolve support tickets. * Lead the technical implementation and deployment of Aladdin modules (and other Investment systems) into our environment - requirements, design, configuration, testing, rollout, and post-go-live support. * Evaluate new BlackRock and other Investment system product releases and modules; translate product capabilities into business use cases and recommended adoption plans for investment, operations, risk, and data teams * Manage relationships with external Investment system vendors including invoice reconciliation and disbursement. * Manage user access, permissions, and entitlements across investment systems. * Manage network access for the Investments department by maintaining role-based groups and coordinating with system access controls. * Maintain vendor repositories and track application versions. * Develop and maintain reporting policies, procedures, standards, and controls to ensure accuracy and consistency. * Drive continuous process improvement and automation across platforms. * Create, monitor, and track key performance indicators (KPIs) to measure system performance, user satisfaction, and operational efficiency. Education and Experience Required * Bachelor's degree in Accounting, Finance, Information Technology, Mathematics or equivalent working experience AND * 7+ years' experience in the investment industry INCLUDING: * 5+ years' experience with investment operations processes and systems * 5+ years' experience with data management processes, functions, and methodologies * 2+ years' experience as a liaison to IT as a system Product Owner OR * Master's degree in Accounting, Finance, Math or equivalent field AND * 5+ years' experience in the investment industry Preferred * Experience with data visualization software (Tableau, PowerBI etc.) * Experience with BlackRock Solutions Aladdin, Bloomberg, MarkitEDM or other Data Management Platform * Experience with Azure DevOps or similar tool * Experience with SQL Server Management Studio Skills and Abilities Required * Exceptional investigative, analytical, and problem-solving skills * Leader and role model in a highly collaborative environment * Intermediate knowledge of broad investments operations and market data * Well organized with the ability to multi-task and effectively manage changing priorities * Ability to liaise with individuals across a wide variety of operational, functional, and technical disciplines * Ability to translate business needs and problems into viable/ accepted solutions * Ability to work independently with little supervision, as well as in a team * Advanced Knowledge of Microsoft products, Visio * Strong knowledge of the Aladdin product set, common integration patterns (SFTP, APIs, file feeds), and data domains (positions, holdings, prices, transactions) * Proven experience managing vendor relationships and participating in contract/SLA negotiations for enterprise software. #LI-MB1 What you can expect from RGA: * Gain valuable knowledge from and experience with diverse, caring colleagues around the world. * Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought. * Join the bright and creative minds of RGA, and experience vast, endless career potential. Compensation Range: $104,350.00 - $155,350.00 Annual Base pay varies depending on job-related knowledge, skills, experience and market location. In addition, RGA provides an annual bonus plan that includes all roles and some positions are eligible for participation in our long-term equity incentive plan. RGA also maintains a full range of health, retirement, and other employee benefits. RGA is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, age, gender identity or expression, sex, disability, veteran status, religion, national origin, or any other characteristic protected by applicable equal employment opportunity laws.

Campus Disability Resource Center Job #553225 At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #553225) Administrative Support Coordinator I, Office Coordinator, Salary Range: $4047-$5896 per month (Step 1-20). Hiring Range: $4047- $4211 per month (Step 1-3). Step placement will be determined based on relevant qualifications and professional experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in Department. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at ********************************************* Position Summary: This position is to provide administrative support functions for accommodation implementation and day-to-day operations in the Campus Disability Resource Center (CDRC). The position communicates general knowledge of reasonable accommodations to students, staff, faculty, and community members. Coordinates the implementation of several accommodation service programs including note taking technology services, Academic Assistants, and Deaf and hard of hearing services. Responsible for hiring, training and supervising student staff including Peer Technology Assistants, Academic Assistants, and Student Office Assistants. Day-to-day work is performed independently under general supervision and with a high degree of adherence to confidentiality standards around disability and accommodations. This is an in person, on campus position with remote work flexibility. Remote work eligibility and hours to be determined based on departmental needs and employee execution. Key Responsibilities: Coordination of student accommodations include: * Coordinating with ASL Interpreter(s) to schedule Deaf and Hard of Hearing services including ASL interpreting and/or Real-time captioning/CART services. * Coordinating with Facilities Management to ensure appropriate furniture is provided in classrooms as needed. * Processes and reviewing confidential student documents - initial disability documentation and correspondence throughout the accommodation process. * Process student assistive technology (AT) agreements. * Preparing and maintaining various word processing and spreadsheet applications in relation to student accommodations. Office operations: Interacting with a variety to campus and community constituents including: working with students, faculty, and staff to assist them. Build campus relationships to expedite work and projects and to help resolve a wide range of problems. Monitoring and distributing department email, greeting visitors, and scheduling appointments. Updates new Business Practice Guides (BPGs) in coordination with CDRC staff members, as needed. Operation and upkeep of office machines/equipment consisting of computers, printers, copy machines, tablets, etc. Attends and contributes to staff meetings and divisional meetings. Student assistant coordination: * Recruiting, hiring, training, scheduling, supervising, and evaluating 5-7+ part-time student employees who provide reception duties, peer technology assistance, and classroom assistance. * Coordinating, scheduling, and training Student Office Assistants, Peer Technology Assistants (PTA), and Academic Assistants. * Coordinating work and special projects. * Process, complete and submit for approval student assistant (SA) and Federal Work Study (FWS) payroll forms to financial coordinator. Knowledge, Skills, and Abilities Associated with this Position Include: * Experience to be fully functional in all technical aspects of work assignments. * Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. * Thorough knowledge of English grammar, punctuation, and spelling. * Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. * Ability to independently handle multiple work unit priorities and projects. * Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. * Working knowledge of budget policies and procedures. * Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. * Ability to draft and compose correspondence and standard reports. * Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature. * Ability to learn, interpret independently, and apply a variety of complex policies and procedures: Americans with Disabilities Act, and its Amendments, and Section 504 of the Rehabilitation Act of 1973. * Ability to identify deviations from applicable policies. * Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. * Ability to communicate effectively with a variety of individuals * Ability to actively problem solving with effective interpersonal skills. * Ability to perform work with impeccable accuracy and attention to detail. * Ability to provide lead direction to student assistants. * Demonstrate abilities to interpret and apply established rules and regulations. * Demonstrate the ability to manage sensitive and confidential information in a responsible manner and the ability to maintain confidentiality, and exercise judgment and discretion appropriately. * Ability to establish and maintain a comfortable, cooperative working environment with a diverse community including coworkers, faculty, staff, students and visitors to the campus. * Speak and write effectively and draft preliminary and final forms of memoranda, and brochures, etc., and other reports. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with two years of related office work experience. Preferred Qualifications: * 2 or more years of progressive office experience in higher education. * Some knowledge of the Americans with Disabilities Act, and its Amendments, and Section 504 of the Rehabilitation Act of 1973. * Experience working with individuals with disabilities in higher education. * Some knowledge of accommodations and services appropriate for individuals who are deaf or hard of hearing. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: * Letter of Interest * Resume or Curriculum Vitae * Contact information for at least three professional references Application Deadline: The deadline to submit application materials is 11:55 p.m. on December 17th, 2025. Any inquiries about this recruitment can be directed to ******************** or Cal Poly Humboldt's Human Resources Office at **************. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. This position is telecommute eligible; work on-site as scheduled or as requested and telecommute as scheduled. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to ***************. Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a "Campus Security Authority", pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: [1035] Publication Date: [12/03/2025] Advertised: Dec 03 2025 Pacific Standard Time Applications close: Dec 17 2025 Pacific Standard Time

Apply/Register Job no: 498543 Work type: Staff Full-time Department: Office of Academic Affairs The Grant Administration Specialist - Pre-award/Compliance position serves as a key member of the university's grant administration unit. This unit is comprehensive, providing all-inclusive support for the entire research funding lifecycle from proposal development through award management. The pre-award grant specialist will combine expertise in pre-award processes, compliance oversight, and strategic proposal development to maximize the university's research funding success while ensuring adherence to federal, state, and foundation requirements. This position offers the opportunity to play a vital role in advancing the university's research mission while developing expertise in the complex and evolving field of research administration. The role may be considered for a remote work arrangement. Position Responsibilities: RFP Review & Strategic Planning * Analyze federal and foundation solicitations to identify funding opportunities aligned with institutional priorities * Conduct strategic meetings with Principal Investigators (PIs) to discuss proposal requirements, eligibility criteria, and competitive positioning * Evaluate federal compliance requirements and assess institutional capacity to meet solicitation demands Proposal Development & Management * Review and provide substantive edits on PI-submitted proposal narratives, ensuring clarity, compliance, and competitive positioning * Collaborate with PIs to develop accurate and compelling project budgets, including direct costs, indirect costs, and cost-sharing arrangements * Prepare and submit proposals through various electronic systems including Cayuse, Research.gov, and other agency-specific platforms * Coordinate with partner institutions on subaward development, budget negotiations, and collaborative agreement terms Compliance Management * Design and deliver research compliance training programs for faculty and staff * Maintain tracking systems for required compliance elements including Conflict of Interest (COI) disclosures, Responsible Conduct of Research (RCR) training, and research security protocols * Generate compliance reports for internal leadership and external agencies * Monitor changes in federal compliance requirements and contribute to the updating of institutional policies and procedures accordingly Award Management * Partner with post-award finance team to ensure seamless transition from pre-award to post-award phases Experience & Educational Background: * Bachelor's degree; master's preferred. * Minimum 3-5 years of experience in research administration, grant management, or related field * Experience with electronic submission systems (Cayuse, Research.gov, or similar platforms) * Experience in higher education or academic research environment Skills & Competencies: * Demonstrated knowledge of federal grant regulations (OMB Uniform Guidance, agency-specific requirements, NIH, NSF) * Strong project management and organizational skills * Excellent written and verbal communication abilities * Proficiency in budget development and financial analysis * Knowledge of research compliance requirements (COI, RCR, research security) * Experience with subaward negotiations and multi-institutional collaborations Salary Range: $100,000- $120,000 About Us: Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future. As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future. Equal Employment Opportunity: Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state or local laws.

Salary: Commensurate with experience Benefits: Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents. Details at ******************** Position Status: Full-time Hours: Varied Position Number: 002428/30-474 FLSA Status: Non-exempt POSITION SUMMARY: This is complex clerical work requiring the exercise of professional judgment, progressive computer skills, and the ability to communicate clearly with staff, students, and the public. Work of this class requires a high degree of independent judgment and maintaining confidentiality for the various projects and functions that are performed by Facilities Management staff. Job responsibilities are expanding with the new CMMS system, Team Dynamix, combined with existing front line department and campus support. DUTIES AND RESPONSIBILITIES: Provides coverage to the Facilities Management front office operations. Primary point of contact for Facilities phone, door and emails. Provide support with multiple aspects of utility processing, reporting, maintenance and analysis. Contributes to the use of the existing CMMS (Computerized Maintenance Management System) Team Dynamix by monitoring and dispatching work orders. Also assists with the creation and distribution of reports from the system. Provide clerical support to Facilities Management supervisors, administrators and other staff, both Union and non-Union employees, and student aides as assigned with strong attention to detail. Provide computer support for various department programs. These include: Team Dynamix, Sitemaster, Watchdog, Kronos, Microsoft 365, etc. Provide support and coverage to various committees and programs across campus. Examples include: University Safety, Labor-Management, Facilities Partners and Tech Partners. Performs related work as assigned and required. SUPERVISORY RESPONSIBILITIES: Supervises student employees only. REQUIREMENTS: Minimum qualifications: High School Diploma or equivalent. 3-5 years of work-related experience. Preferred qualifications: Associate's degree from an accredited institution. Strong organizational and analytical skills. Considerable experience in general clerical work, supplemented by courses in business education. Knowledge of mechanical, electrical, H.V.A.C., plumbing and building service systems. Supervision of student aides. Alternately, the successful candidate may possess any equivalent combination of experience and training, which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Considerable knowledge of Microsoft 365 (Office Suite) is essential. Visio, Omni-Form, Sitemaster, and Kronos are additional software required in completion of departmental responsibilities. Also have the ability to learn new software and assist department staff in the implementation and utilization of software packages. Excellent organizational, oral and written communication skills combined with the ability to maintain complex clerical records, prioritize and perform several tasks simultaneously, use independent judgment in making decisions and prepare reports with strong attention to detail. Ability to establish and maintain effective working relationships with students and their parents, administrative and support staff throughout the University, various outside contacts (vendors) and the general public by providing exceptional service and related follow-up to all customers. Willingness to work flexible schedules with demonstrated dependability and reliability. Completion of assigned professional development classes within the first 2 years of employment. Demonstrated commitment and ability to interact successfully with a variety of constituents within and outside the campus community. Remote work will follow University TAP 54, ****************************************************************************************** and is at the supervisor's discretion. Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.

For Best Consideration, please submit application materials by January 4th, 2026. Performs a wide variety of program coordination and administrative support activities for the Health, Physical Education, Athletics, Aquatics and Recreation Division; serves as liaison with internal and external faculty, staff, students and stakeholders. Essential Duties * Acts as the first point of contact for the office. Greets walk-ins and responds to requests for information in person, by phone, and via email. Provides information on programs, policies, and procedures. Provides direction on next steps for students, staff, and visitors. Escalates questions to the appropriate personnel as necessary. * Provides administrative assistance and support to the Dean and designated staff in project research, data analysis, preparing reports and recommendations, calendar maintenance, time and attendance recording and related activities. Initiate, compose and/or edit a variety of correspondence, documents and forms for assigned projects. Reviews and revises College website to ensure accurate catalog information, degree worksheets, advising materials and other division-specific content * Monitors and maintains a variety of files, program checklists, and other documentation and data for faculty and students. Coordinates student related checks and verifications for programs. Collects forms, tracks completion, follows-up with students, and maintains databases. Provides reporting as needed. Escalates issues and concerns to the dean as appropriate. * Assists faculty and staff with textbook ordering processes, travel procedures and processing of forms; maintains student liability waivers; coordinates reservation of vans, transportation, group and individual travel; reconciles invoices and coordinate with vendor to resolve billing issues, as necessary. * Coordinates and prepares prospective employment candidate materials and interview schedules for hiring committees and recruitment and selection activities; collaborates with Human Resources and Instructional Services to finalize new employee employment and compensation documentation. Facilitates and provides one-on-one and group new-employee orientations and on-boarding activities related to College and program policies, procedures, processes and documentation. * Monitors full and part-time faculty workloads, class size and enrollment to ensure compliance with policies and collective bargaining agreement provisions; proactively prepares and recommends options and solutions to avoid and correct underload and overload issues and complete adjustment processes as appropriate. Evaluates and monitors assigned discipline(s) course offerings to ensure faculty staffing needs are fulfilled. * Supports assigned discipline(s), management, faculty and staff in the ongoing initiation, development, facilitation, monitoring and adjusting of class scheduling; researches and resolves faculty employment issues, facility concerns, student registration issues, scheduling conflicts and service problems; coordinates and processes schedule changes, course additions and cancellations as necessary; develops and processes term teaching assignments for part-time instructors within budgetary, accreditation standards, and contractual limitations. * Assists in the coordination and implementation of program policies, processes, procedures and documents to ensure efficiencies, organization of the program and compliance with accreditation, union agreements and college policies and procedures. * Prepares clinical education agreements and contracts as requested by faculty. Contacts facility, if needed, to acquire site information. Initiates, tracks, and files contracts. Notifies faculty when contract is in place and regularly reviews expiration dates to ensure continued coverage. Coordinates with faculty to renew contracts or let them lapse. * Prepares, initiates, coordinates, and executes purchase orders; researches availability, cost and quality of requested materials and services; tracks purchase costs against department balances; authorizes and/or requests authorizations for purchases as appropriate; completes, submits, and tracks purchase and payables documentation in accordance with College purchasing and accounting processes and procedures. * Assists in budget preparation and control activities; maintains department and program budget records, purchases and purchase orders; verifies expenditures; records, inputs, updates, extracts, and analyzes budget and financial data to ensure appropriate usage and allocations. Tracks accreditation and program fees as they relate to the current budget. Additional Duties * Assists with recruiting, hiring, and training work study and student aid position; Provides direction and guidance, and coordinates student scheduling. * Performs all other duties as assigned. Minimum Qualifications * High School Diploma/GED or equivalent * Five (5) years of experience providing administrative coordination and direct support to a complex program(s), management, and staff. * Experience working with diverse backgrounds of the college's community, students and employees; demonstrated commitment to promoting access and diversity. Equivalent combinations of education and experience may be considered on a year for year basis Preferred Qualifications * Bilingual skills in English and Spanish or another language that meets community needs * Experience working in education, recreation, health professions, and/or clinical setting Working Conditions Work is typically performed in a normal office environment while sitting at a computer terminal. Visual eye strain and repetitive hand/wrist motion for data entry and keyboarding functions. See ADA/ADAAA (Americans with Disabilities Act and Amendments Act) Physical Requirements Section on file in Human Resources for other usual and customary physical requirements. This position is primarily on site but may be eligible for remote work on an intermittent basis. Any remote work requires prior approval and must comply with MHCC Remote Work policies and administrative regulations. Remote work must be within the states of Oregon or Washington. Salary Placement Initial salary placement will be based on years of relevant full-time equivalent experience at the sole discretion of the College, per the guidelines in the Collective Bargaining Agreement and in accordance with all applicable state and federal laws. Please include all relevant full and part-time experience (including unpaid and volunteer experience) in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: College of Arts & Sciences Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Events & Administrative Assistant will work closely with the Director of Strategic Initiatives and Special Projects within the College of Arts and Sciences to coordinate and facilitate the setup and event logistics for CAS events at various locations on campus. The Events & Administrative Assistant will be cross-trained to assist with other administrative duties within the CAS Dean's Office as and when required. The Assistant is expected to act professionally as a CAS Special Events Office representative. Essential Functions: * Must be dependable, organized, and skilled with the Microsoft Office suite. * Assist with responding to emails, coordinating event logistics, assisting with set up and breakdown, maintaining registration list, creating event webpage, and/or running technology for virtual events. * As applicable, assist with marketing campaigns and website maintenance. * Other duties as determined by the CAS Dean's Office. Position Type/Expected Hours of Work: * Part-time. * 5 - 10 hours per week. * Remote work flexibility, based upon need. Salary Range: * $17.95 per hour. Required Education and Experience: * Ability to maintain a high level of confidentiality. * Excellent organizational and communication skills. * Ability to work in a team and multicultural environments. * Positive and able to handle multiple tasks simultaneously. * Strong sense of initiative, maturity, and a high level of attention to detail. * Should be able to prioritize and work well as a team member. * Quality customer service and interpersonal skills. * Comfortable moving event tables/chairs/equipment and able to lift 25 pounds. Preferred Education and Experience: * Event planning knowledge and experience. * Experience using Outlook and Microsoft Office. * Prior office experience is helpful. Additional Eligibility Qualifications: * Position may require occasional evening, in-person, or virtual event attendance. * Open to all undergraduate students with a Federal Work Study Award who are enrolled in an American University degree program for the 2025-2026 academic year. Other Details * This position is available only to enrolled American University students. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. * Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

Monmouth University is seeking applications for a Part-Time, Temporary, Office Coordinator in the Biology department, which is part of the School of Science. This is a temporary, grant-funded position (current contract through 5/31/26) through a contract with Monmouth University for fisheries monitoring related to offshore wind development off the New Jersey coast. Subsequent years are contingent upon yearly project renewal and with funding agency. Additional time is subject to grant renewal. A flexible part-time schedule is available during the week and will be determined upon acceptance of the offer. The incumbent will work as part of a fast-paced team under the direction of Professors Dunton and Adolf at Monmouth University, to provide administrative support to a team of scientists who are monitoring fisheries related to various offshore wind development lease areas. This is an in-person, on-campus, non-remote position. For more information about the department, please visit the Department of Biology web page. Additional Application Material Required: Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. Resume or Curriculum Vitae Optional Documents: Professional References Cover Letter Duties and Responsibilities: Provide support for office functions specific to the Grants and contracts Assist with completing and processing grants paperwork Perform clerical duties, including but not limited to: typing documents, forms, reports, photocopying, faxing, scanning, and filing Process expense vouchers, travel vouchers, and other documents related to vendors and subawards Purchase materials and supplies, including following up with vendors Assist in maintaining and tracking budgets Arrange and confirm meetings Provide support for scheduling travel Proofreading documents, responding and sending email correspondence Other duties as assigned Minimum Qualifications: 1 - 3 years of related experience Basic level knowledge of Microsoft Word/Excel 2016 Must be able to utilize a variety of computer software programs to successfully complete assigned tasks Excellent interpersonal, organizational and communication skills Must be able to treat confidential and sensitive information appropriately Must be able to operate a variety of office equipment Preferred Qualifications: Experience with processing grants and contracts Experience in higher education Questions regarding this search should be directed to: Barbara Santos at ******************** or ************ Note to Applicants: Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position. Working at Monmouth University perks: Earned sick leave: Monmouth University provides its part-time staff employees, including on-call staff and temporary employees, with earned sick leave according to the New Jersey Paid Sick Leave Act. Employee Assistance Program (EAP) Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT or on-call capacity Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore. To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University Department: Biology Work Schedule: Flexible schedule based on workload and availability Total Weeks Per Year: October 2025 - May 2026 Hours Per Week: Approximately up to 10 hours per week; flexibility for slightly more or less, or as needed Expected Salary: $20.00 per hour Union: N/A Job Posting Close Date Open until filled

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment. If you need assistance or have questions regarding the application process, please contact our recruitment helpline at ************** or ************. For UNR Med professional job postings, please contact the Office of Professional Recruitment at **************. Job Description The University of Nevada, Reno Extension is seeking a detail-oriented, customer-service-focused Administrative Assistant 3 to support the State 4-H Office. This position plays an important role in helping deliver high-quality statewide youth development programming by providing administrative, fiscal, and logistical support to the State 4-H Program Leader and statewide 4-H faculty and staff. The Administrative Assistant 3 helps coordinate daily program operations, assists with fiscal and travel processes, maintains statewide databases and records, supports statewide 4-H events, and serves as a key contact for county 4-H offices, volunteers, families, and community partners. This position requires strong organizational skills, excellent communication, and the ability to work independently within established procedures and guidelines. Key Responsibilities Provide administrative support to the State 4-H Program Leader and statewide 4-H team, including scheduling, communication, and document preparation. Process travel, purchasing, reimbursements, and other routine fiscal documents. Support statewide 4-H programs-including 4-H Online, Shooting Sports, and the State 4-H Camp-through data entry, recordkeeping, and general program assistance. Coordinate logistics for statewide 4-H events, trainings, and meetings. Maintain office operations, including supplies, mail, and preparation of program materials. Required Qualifications This position requires graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR One (1) year of experience as an Administrative Assistant II in Nevada State service; OR An equivalent combination of education and experience as described above Preferred Qualifications Experience supporting statewide programs, volunteer-based organizations, or youth development programs. Familiarity with UNR or NSHE administrative systems (Workday, p-card, travel). Experience with basic design or document-formatting tools (Word, Publisher, Canva, etc.). Experience using or supporting data systems such as 4-H Online Schedule & Working Conditions Monday - Friday, 8:00 am - 5:00 pm; Some evening, weekend, or offsite work may be required to support statewide 4-H events. Ability to lift up to 20 lbs. for event set-up and materials transport. Compensation Grade Grade 27 In classified service, salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment, the candidate's qualifications, internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code. To view the classified compensation schedules, please visit: Classified Compensation. Select Salary schedule, PP01. For more information, visit the Classified Salary Calculator The Perks of PERS! Employees are enrolled in The Public Employees' Retirement System of Nevada (PERS) upon hire. For information on contribution rates, please visit: NV PERS Contribution Rates “I'm so thankful that I followed the path that lead me to a PERS retirement. I was able to retire at age 60 with a paycheck close to my full salary. I watched the solid performance of PERS funds for 25 years. Even in times of a poor economy, PERS kept it together! I'm completely secure and confident that my retirement will always be there for me.” - Robin F. Rich retirement plan - Retirement Calculator Perks of Working at UNR! Health insurance options including dental and vision - Health Insurance Life insurance, generous annual and sick leave - Classified Benefits E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options. E.L. Wiegand Fitness Center Mountain EAP supports employees (and eligible dependents) through life's difficult moments. Mountain EAP is located in Reno and specializes in counseling and advising services for personal or interpersonal issues. Staff Employees' Council (SEC) represents all Classified employees. SEC holds monthly meetings to provide a forum for employees to participate. SEC Grants-in-aid for Classified Employees The University encourages employees to pursue training and educational opportunities available to them through the Nevada System of Higher Education institutions. Tuition is paid in full when Classified employees enroll in a course that can apply toward the completion of a degree or is job-related. Classified Staff Grants-In-Aid Benefit Classified Employee Family Opportunity Program The University offers this program for spouses, domestic partners, and dependents of Classified employees (working at least 50%). The Classified Employee Family Opportunity Program may be used for undergraduate and graduate state-supported courses. Classified Employee Family Opportunity Program Department Information About Extension & Nevada 4-H University of Nevada, Reno Extension delivers statewide, research-based programming that strengthens Nevada's communities. Nevada 4-H is the youth development branch of Extension, serving thousands of youth each year through STEM, agriculture, leadership, camp, volunteer, and afterschool programs. The State 4-H Office provides leadership, support, and resources to 4-H professionals, volunteers, and families across all Nevada counties. For questions, please contact: Lindsay Chichester, ******************* - Hiring Manager No Full-Time Equivalent 100.0% Required Attachment(s) Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at ************. Attach the following attachment(s) to your application Resume/CV - (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter - (required) Contact Information for Three Supervisory References - (required) Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position. Transcripts - (optional) If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Veteran Interview Consideration - (optional) - To receive interview consideration for veterans and veterans with a service-connected disability, proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214, disability letter from Veteran's Administration, etc). This posting is open until filled Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. Posting Close Date Note to Applicant A background check will be conducted on the candidate(s) selected for hire. HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member's first day of employment. References will be contacted at the appropriate phase of the recruitment process. Applicants hired on a federal contract may be subject to E-Verify. As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks. For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment. Schedules are subject to change based on organizational needs. The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person's age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). About Us The University of Nevada, Reno is a leading public research university committed to the promise of a future powered by knowledge. Founded in 1874 as Nevada's original land-grant university, the University serves more than 23,000 undergraduate and graduate students from all 50 states and 63 countries. Classified by the Carnegie Classification of Institutions of Higher Education as an R1 (“Very High Research”) university, it is also recognized in the Carnegie Community Engagement classification. The University is also ranked by U.S. News & World Report among the “Best National Universities” and “Best National Public Universities.” It also ranks in the top tier of the WSJ/Times Higher Education World University Rankings and the New York Times' “Top Colleges for Economic Diversity.” Since 2009, nearly $1 billion has been has invested in advanced labs, facilities, and residence halls on the main campus. The University is home to Nevada's first medical school - the University of Nevada, Reno School of Medicine and the Wayne L. Prim Campus at Lake Tahoe, where education, research, and creative work thrive in a stunning mountain setting. The University delivers on its original land-grant mission with outreach across the state through the University of Nevada, Reno Extension, Nevada Agricultural Experiment Station, Nevada Bureau of Mines and Geology, Nevada Small Business Development Center, the Nevada Seismological Laboratory, and Wolf Pack Athletics. The main campus is in Reno, Nevada, a burgeoning global technology hub with a vibrant midtown and downtown. Found where the high desert of the Great Basin meets the High Sierra and Lake Tahoe, the beautiful, 290-acre main campus is also a Nevada State Arboretum. The University's physical infrastructure is expanding with ongoing construction of the newly named John Tullock Business Building, set to open in fall 2025. Groundbreaking is also planned for a new State Public Health Laboratory Building on campus, alongside the recent acquisition of 16 parcels near campus, known as “University Village,” to provide affordable housing for graduate students and early career faculty. Collaborating with world-renowned organizations, the University fosters innovation through initiatives such as the Digital Wolf Pack partnership with Apple, which ensures equitable access to technology for students, providing new incoming freshman or transfer students with an iPad Air and accessories. Google's TechWise initiate is an 18-month program that fully supports undergraduate students in becoming entry-level software engineers by graduation. In 2023, the U.S. Department of Commerce's Economic Development Administration (EDA) announced that Nevada - led by the University of Nevada, Reno - was named one of the inaugural 31 Regional Technology and Innovation Hubs (TechHubs). Nevada was selected from a competitive pool of 489 applicants from across the United States and its territories. Nevada's Tech Hub will strengthen America's lithium batteries, critical elements and other electric vehicle materials industry sectors within the state. Through its commitment to high-impact education, world-improving research and creative activity, and outreach that's transforming Nevada's communities and businesses, the University continues its 150-year tradition of benefitting our state, nation and world. The University recognizes that diversity promotes excellence in education and research. The inclusive and engaged community on campus recognizes the added value that students, faculty, and staff from different backgrounds bring to the educational experience. Today, the University delivers on its original land-grant mission of access to education and knowledge by investing in the academics, facilities, support, engagement and vibrant campus life that promote our diverse students' cognitive growth and academic achievement - all while remaining one of the best values in American higher education. For more information, please visit the University's website. University of Nevada, Reno

Job Description Join the vibrant team at Colorado Springs Christian Schools as a Part-Time Athletic Administrative Assistant and experience the excitement of working in a faith-driven educational environment. This role offers the unique opportunity to combine your organizational skills with your passion for sports while enjoying the flexibility of working from home. The dynamic culture encourages creativity and forward-thinking, making every day engaging. You'll connect with students and athletes while contributing to a Christ-centered mission that emphasizes excellence and integrity. This position suits those seeking a rewarding experience in the education sector. If you're looking to be part of a fun and energetic team in Colorado Springs, CO, apply today and help shape the future of our athletic programs! Hello, we're Colorado Springs Christian Schools Founded in 1971, Colorado Springs Christian Schools (CSCS) is one of Colorado's leading Christian educational schools for grades K-12. CSCS is a private, non-denominational school accredited by the Association of Christian Schools International (ACSI) and the North Central Association Commission on Accreditation and School Improvement (NCA CASI). CSCS exists to provide an excellent education from a Christ-centered, biblical perspective for lifelong service. Are you excited about this Athletic Administrative Assistant job? As a Part-Time Athletic Administrative Assistant at Colorado Springs Christian Schools, your day-to-day expectations will include coordinating schedules for athletic events and practices, managing communications between coaches, parents, and students, and maintaining accurate records of athlete participation and performance. You will assist in organizing team meetings and help with the preparation of promotional materials for the athletic department. Collaborating with coaches, you will help facilitate a positive and organized environment that enhances our students' athletic experiences. Embrace the challenge of problem-solving as you contribute to the continuous improvement of our programs while upholding our core values of excellence and integrity. Your proactive approach will be key to supporting our mission and fostering a safe and energized atmosphere for all athletes. What you need to be successful To be successful as a Part-Time Athletic Administrative Assistant at Colorado Springs Christian Schools, you should possess strong organizational skills and the ability to multitask effectively. Excellent communication skills are essential, as you will be the primary liaison between coaches, parents, and students. A keen attention to detail will help you manage schedules, maintain records, and prepare promotional materials accurately. Problem-solving skills are crucial for addressing any challenges that may arise during athletic events or practices. Additionally, a strong sense of initiative and the ability to work independently are important, especially with the flexibility of working from home. Being adaptable and forward-thinking will enable you to contribute to the dynamic environment of our athletic department. Finally, a passion for sports and a commitment to upholding a Christ-centered mission will help you thrive in this rewarding role. Ready to join our team? If you think this part-time job is a fit for what you are looking for, applying is a snap - just follow the instructions on this page. Good luck! Job Posted by ApplicantPro

Job Category Regular Support Staff FVTC Worksite Wautoma Regional Center Hours Per Week 28 Note to internal applicants: Do not apply via this portal. Login to your Workday Account and Find Internal Career Opportunities through the Internal Portal. This position is responsible for providing outstanding service to students, instructors, and general public in the community by providing customer information and knowledge of all aspects of the college, admissions process, programs, school policies, billing practices, and facilitating the daily operation of the Regional Center. Normally work will be performed at the Regional Center, but staff may be assigned to work remotely under certain circumstances with prior authorization of the manager. Essential Functions and Responsibilities The following duties are primarily performed and are essential for this position. Employees are expected to be able to perform each of these job duties satisfactorily to be qualified for the position. Other duties may be required and assigned. * Serves as the initial customer service contact for all student services. Assess student needs and provide direct assistance in helping students apply to the College, enroll in class, collect documents, process payments, and apply for funding. Understand and communicate program plans, checklists, and admissions requirements. * Process enrollments for student records for all in-person, mail-in, email and contract classes; maintain daily log files and records regarding individual student academic record, process unofficial transcript requests, process receipts and mail to students. * Provide information on all FVTC programs to prospective students which requires understanding the programs, courses, and student services at the College. Assess student needs and provide referrals to college and community resources to support the educational goals of the student. * Utilize the CRM system to enter leads appropriately and ensure targeted communication is distributed per established rules to prospective students. This includes collaborating with the CRM Enrollment/Retention Specialist to provide feedback to influence strategies to successfully meet the needs and demands of customers. * Provide one-on-one and/or group intake sessions for incoming students to discuss FVTC program requirements, scheduling classes, paying for college, and developing a plan for transition from their current situation to being an enrolled student. This may include collaboration with faculty and other departments across the College. Assist with Open House, New Student Orientation, tours, and other Student Services/Student Life activities. * Address Student Financial Services questions (student payments, payment plan enrollment, general financial aid questions). Serves as primary contact for third party billing for classes and governmental agencies. * Serve as College cashier - open/close cashier office, balance/reconcile daily collection, create bank deposit slip, verify all center deposit slips, and personally transport all deposits to the bank. * Administer and monitor standardized testing sessions and collect, score, record, and report results. Proctor tests for outside organizations, and internal departmental exams. Maintain security of testing materials and environment. Interpret college entrance assessments. Inform students and staff about policies, procedures, and operations of the testing center. Administering a variety of academic and skills tests. * Serve as the center instructional contact by assisting instructor, student, and community entities. This may involve room set up, supplies, assist with virtual and online class connectivity, blackboard, zoom or other modes of virtual communications. * Compose, design and/or edit correspondence, reports, forms, agendas, presentations, minutes, and create and distribute flyers for class offerings. Create and develop advertisements for social media (Facebook), radio, and local newspapers following FVTC marketing protocol. * Responsible for determining the nature of emergency messages and following proper procedure to contact student. In the absence of the manager, serves as the security personnel at the outreach location including emergency evacuations. Disarms the building at the start of the day and/or secures and closes the building. Non-Essential Functions and Responsibilities * Cross-train in all regional center functions. * Contribute ideas to, and help develop new initiatives including new courses, etc. in an effort to expand the regional center offering and presence in the community. * Gather, coordinate, maintain, and monitor the college's processes to provide and create reports for internal and external use in reporting to the State and Federal government and auditors as needed. * Willingness to travel to off-site locations for class registration and informational programs. * Provide assistance in contracting to include hospitality, room set up, instructor support, etc. * Proctor and schedule exams for other educational entities. Minimum Qualifications Education and/or Experience Requirements: * Associate degree in Administrative Assistant or related field. * Two years of recent relevant office and customer service experience. Licenses, Certifications, and Other Requirements: * Intermediate skills in Microsoft Word, Excel and Outlook. Proficiency in Workday is preferred. In evaluating candidates for this position, Fox Valley Technical College may consider a combination of education, training, and experience which provides the necessary knowledge, skills, and abilities to perform the duties of this position. Work Environment * Work must be completed in person. Work environment may change based upon college needs. Physical Requirements * Sitting: This role requires extended periods of sitting while performing tasks and utilizing computer systems. * Mobility: While much of the work is desk-based, occasional mobility may be necessary for attending meetings, office tours, or events within the workplace. * Lifting and Carrying: The role requires occasional/continuous lifting and carrying of light to moderate items (20 pounds). * Climbing: Capability to climb stairs or ladders, if applicable to the job. * Fine Motor Skills: This role may need precise hand movements or manual dexterity for activities such as writing on a whiteboard, demonstrating experiments, or using instructional technology like computers. * Repetitive Motions: Capacity to perform repetitive motions, such as typing, without discomfort or injury. * Communication: Clear verbal and written communication skills are essential for interacting with employees, candidates, and stakeholders, both in-person and through electronic means. * Travel: Support staff position may require travel for professional development. * Driving: Valid driver's license and ability to operate a vehicle, if driving is a requirement of the position. EOE/ADA Statement Fox Valley Technical College (FVTC) is an Equal Opportunity Employer (EOE). In compliance with the Americans with Disabilities Act (ADA), FVTC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Nothing in this limits management's right to assign or reassign duties and responsibilities to this job at any time. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement or affect the at-will nature of the employment arrangement between the employee and company and is subject to change by the employer as the needs of the employer and requirements of the job change. Additional Information Starting Range: $21.88 - $25.74 per hour Pay is based on a multitude of factors, including experience, qualifications, education, relevant certifications, internal equity, and market data. Note: Internal applicants' wage will be based upon the applicable compensation guidelines. At Fox Valley Technical College, we recognize employees as key contributors to our mission and are committed to fostering a culture of fairness, transparency, and excellence. Our total rewards philosophy ensures equitable compensation and benefits, supporting a highly engaged workforce. Our comprehensive benefits package includes medical, dental, and vision insurance, along with retirement contributions to the Wisconsin Retirement System and 403(b)/457 plan options. Employees enjoy paid time off, sick leave, holidays, bereavement leave, and recess periods. We offer life and disability insurance, with options for additional coverage. Work-life balance is supported through flexible schedules or remote work options (for some positions) and wellbeing programs. Professional development opportunities include training, certifications, and tuition reimbursement. Additional perks at the Appleton Main Campus include an onsite health and wellbeing clinic, dental clinic, fitness center, Parent/Child Center (onsite child care), library, café, printing services, Trilogy Salon & Spa, and more. Fox Valley Technical College is an Equal Opportunity/Affirmative Action institution, providing equal opportunity to all persons, including members of underrepresented racial and ethnic backgrounds, females, veterans and individuals of all abilities. For questions regarding the College's nondiscrimination policy, contact: Rayon Brown - ************************ (Affirmative Action), **************** (sex-based discrimination or harassment), or Dan Squires - *************************** (Disability related discrimination).

AA/EEO Statement: Lane Community College is an Affirmative Action / Equal Opportunity / Veteran / Disabled Employer embracing equity, inclusion and accessibility. We encourage a safe and hospitable environment for historically marginalized populations including women, BIPOC, Latinx, LGBTQ+ individuals, veterans, and candidates and employees living with disabilities. Veterans Statement Lane actively recruits veterans and those with disabilities for all positions. For accommodations and questions call ************. * Veterans, please fax, e-mail, mail or deliver your documentation (DD214/DD215/letter of disability) to Human Resources, *****************, ************ * Lane Community College ensures that all documentation submitted to HR will remain confidential. Position Information: Posting Number: 250135 Job Title: Part-Time Administrative Specialist Applicant Notification: Department Information Lane Community College (LCC) seeks to hire a part-time Administrative Specialist for the Gender Equity Center and Multicultural Center at the Lane Community College main campus. Search Information * Provide all documents as requested. * A resume may not take the place of any section of the application. * Incomplete applications will not be considered. * Applications will remain in the applicant pool until the position(s) is filled. Location: Main Campus Classification: Administrative Specialist Position Type: Hourly Part-Time Classified Anticipated Start Date: Upon hire Salary/Wage: Hourly Salary/Wage Range: $20.17- $29.58 hourly (Classified Salary Level 9) Salary/Compensation Statement: * Our application is used to determine your initial salary placement for selected candidates. All employment and education history will be considered. * Part-Time Benefits may be available for qualified employees. Grant Statement: Working Schedule: * Part-time; generally Monday - Thursday, 9:00 am - 3:00 pm. Variable work hours based upon department needs; Mornings, evenings, and weekends may be required. * Schedules may vary with hours increasing during peak periods up to 40 hours per week, up to 1039 hours in a 12 month period. FLSA: Non-Exempt Position Status: Temporary Full/Part: Part-Time Annual Schedule: 260 Day (12 Month) Annual Schedule Details: Quicklink for Posting: ************************************** POSTING TEXT Posting Date: 12/12/2025 Closing Date: 01/04/2026 Applicant Pool: No Open Until Filled: No Required QUALIFICATIONS Required Education: * Two (2) years of post-secondary education. Required Experience: * Two (2) years of general office experience performing the full range of office support duties, including extensive public contact. * Job-related experience with Microsoft Office Suite (Word, Excel, etc.) or Google Workplace (Docs, Sheets, etc.) Licensure or Certification Requirements Conditions of Employment: * Successful applicants are required to complete a criminal background check. Infractions do not necessarily disqualify a candidate, and will be evaluated on a case-by-case basis. See our FAQs for more detail. * Must work and reside in the state of Oregon at the time their work is being performed. Preferred QUALIFICATIONS Preferred Education * Two (2) years of post-secondary education in office management, human services or a related field. Preferred Experience * Experience in customer service. * Experience in reception. * Experience in applying and enforcing procedures and guidelines. * Practical experience supervising or mentoring student workers. Language Statement We welcome multilingual applicants who can support and welcome all students. Bilingual/Multicultural Statement: Inclusiveness, diversity, and equity are integral to Lane's commitment to excellence in education and our commitment to student and community engagement. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage applications from candidates that identify with groups that are historically underrepresented in higher education. Equivalency Statement: We want to find the best candidate for the job, and that candidate may be one who comes from a less traditional background. We welcome applicants who bring a diversity of identity, culture, experience, perspective, and thought. We encourage you to apply, even if you do not believe you meet every one of the qualifications described. You are also encouraged to address how your professional and lived experience, scholarship, teaching, mentorship and/or service will contribute to the Lane mission of transforming lives through learning. Position Purpose: * The Administrative Specialist is a part of a team dedicated to facilitating access and full inclusion of students into the college environment. This is partially accomplished through proactive student support, effective collaborations and consultations with faculty and staff through a social justice framework (Equity Lens). The Administrative Specialist reports directly to the Dean of Student Engagement. * This position works with students to facilitate student success and an inclusive and accessible educational experience, consistent with federal law and universal design principles. This position provides administrative support to the Gender Equity Center, Multicultural Center, and the Division of Student Affairs. Essential Functions: Daily Program Operations * Assist and support the daily work flow in the front office of the department. * Greet students, staff, and visitors; answer phone and email inquiries. * Create, maintain, educate and enforce operations manuals and procedural guidelines. * Understand, articulate and apply department policies, procedures and philosophies.. * Properly refer students to accommodation specialists, coordinators, and other departmental staff, campus and community resources. * Actively participate in a shared workload; using plans and communication skills for a positive result; establish and maintain effective working relationships. * Work independently and as a member of a team. Work with Campus Community and Community Partners * Problem solve and manage sensitive information with appropriate awareness of FERPA standards; maintain confidentiality and sensitivity to the privacy needs of students. * Interact consistently in a respectful, pleasant, courteous, tactful manner with students, faculty, staff and the public. * Problem-solve difficult interactions with students, employees and the public: de-escalate and boundary situations as needed. * Track tasks thoroughly through full completion, using problem solving skills as needed, to the satisfaction of the lead worker who assigned the tasks. * The individual in this position exhibits professionalism and collegiality in a team environment, and the ability to create a welcoming, inclusive, accessible and professional atmosphere. * Other duties as assigned. Equity and Inclusion * Demonstrate Lane Community College's core value of social justice by ensuring equity and inclusion skills such as respect, inclusiveness, reflecting, valuing of cultural and personal differences. These are the basis of employee and student interpersonal communications and relationships and are applied to all position responsibilities. * Duties are carried out respectfully, inclusively, regardless of age, color, disability, gender, gender identity or expression, social class, marital status, national origin, race, ethnicity, religion, sexual orientation, veteran's status, nationality, age, language, origin or employment status. * Must demonstrate an active concern for meeting the needs of students, staff, and the public. * Actively assist with ADA compliance in conjunction with Lane Community College's Human Resources and Disability Resources departments; support appropriate access for persons with disabilities to facilitate student and staff success; mentor and role-model cultural competency for persons with disabilities. Supervision Statement: The Dean of Student Engagement is the supervisor of the Administrative Specialist position. Work is performed independently based on previous knowledge and professional judgment, according to local, state, and federal regulations, applicable laws, College policies, and program guidelines. The Dean will provide guidance and direction to the coordinator regarding responsibilities, including program oversight and authority. Work may be reviewed by the supervisor for the effective coordination of the project/program and the quality of services provided to the target population by staff. This position may provide supervision of student employees. Physical Demands/Working Environment: This position works indoors in a normal office working environment and is exposed to usual office working conditions that include office noises and interruptions, such as printers, telephones, and visitors. This position requires that an employee be able to sit or stand for extended periods of time; perform cognitive and psychometric work for more than six (6) hours a day. This position may work with individuals who may be in crisis, have difficulty tracking, or are in need of mental health support. Work may require transporting materials up to twenty-five (25) pounds. Work safely. Knowledge Skills and Abilities: Knowledge of and skill in * College/department policies and procedures and the ability to apply them appropriately to daily operations. * Demonstrated understanding of issues facing diverse groups (e.g., low-socioeconomic, first-generation, students with disabilities, underrepresented students of color, non-traditional, and under-prepared individuals). * Demonstrated strong written and oral communication skills. * Demonstrated high-level organizational skills with the ability to prioritize and multitask effectively in a fast-paced, detail-oriented, and time-sensitive environment. * Demonstrated skill in the use of MS Office Suite (or similar); database management; and the use of active listening, assertiveness, problem-solving, and public relations techniques. Ability to * Perform the essential functions of the position, recognize situations that warrant initiative and move forward without hesitation. * Resolve issues, problems, or situations. * Sustain regular work attendance, anticipate the next steps and execute independently. * Prioritize tasks, work under stress and pressure to meet critical deadlines. * Establish and maintain effective working relationships with supervisor, staff, students and the general public. * Interact with students, staff and the public in a pleasant, tactful and courteous manner. * Maintain the confidentiality of records and information. * Be aware of others' reactions and adjust interpersonal skills accordingly. * Represent the College with diplomacy and in a professional manner in person and on the phone. * Exhibit cultural humility and agility, with the ability and commitment to work with individuals from diverse backgrounds. * Demonstrated ability to work collegially and collaboratively with diverse internal and external constituencies. * Provide support to employees working to meet accreditation standards through evaluation and assessment of student outcomes Applicant Instructions: Applicant Instructions * Incomplete applications will not be considered. All fields in the application must be completed, including employment dates, work hours, and detailed job duties. * The Curriculum Vitae (CV)/Resume may not take the place of any section in the application. Required Documents To be considered a candidate for this position, all of the following must be included in the application package: * Application - Complete and submit online via the applicant portal. * Resume - Comprehensive of experience, education, and accomplishments. * Cover Letter - Clearly detailing how you meet the qualifications for the position. If applicable: DD214 - Veterans, please fax, e-mail, mail, or deliver your documentation (DD214/DD215/letter of disability) to Human Resources at Lane Community College, attn. Zack Roush, *****************, Fax: ************. Additional Documents and Letters of reference are not accepted. Questions? * For assistance with the online application call Human Resources at ************. * For position questions contact Carl Yeh at ***************. How to monitor your application: * Enter ********************** into your Safe Senders list. Notifications will be sent toward the end of the search process. * Visit your Employment Opportunities account. The main page will show your status in the search. Positions close at 9:00 pm. Transcript Instructions: * Transcripts are not required, however if you have obtained a degree higher than the required education for this position, then unofficial transcripts are required to ensure an accurate salary placement is conducted. * International degrees will require a foreign degree evaluation for their US equivalent. For more details, click here. Attach under "Optional Documents", fax, e-mail, deliver or mail to: Lane Community College Human Resources Posting 250135, Attn: Jill Deneault 4000 E. 30th Ave. Building 3, 1st floor Eugene, OR 97405 Fax: ************** E-mail: ******************** Union Association: LCC Employees Federation (Classified)

Title Code: Temp: Support Assistant This position is posted to create a pool of candidates. Eligible Candidates will be contacted as positions become available at this school. JOB SUMMARY Under the direction of the supervising teacher or administrator, Temporary Support Assistants (TSA) assists teachers with the physical, emotional, behavioral, and instructional needs of students at the Preschool/PreK, elementary and secondary grade levels. Supervision of students throughout the school day, both in the school building and on work sites, includes carrying out instructional tasks, supporting self-care, and collecting data as outlined by professional staff based upon individual student objectives. Employee(s) must be capable of performing any and all of the listed duties individually or independently which may vary based upon their work location/assignment and available staffing. ESSENTIAL DUTIES/RESPONSIBILITIES Participates in routine supervision of students throughout the school day within the school building and/or worksite /community environment; to include assisting on/off bus, lifting, pushing students in equipment and monitors entry and exit of students to assure they get to the correct location. Assists students with performing and developing proper social behavior, personal hygiene and self-help skills including, but not limited to, toileting (i.e., changing diapers and soiled clothing), feeding, grooming as assigned by the position throughout the school day and/or while at off-site locations. Supports students during instruction and other curriculum tasks, including reinforcing subjects initially introduced by the teacher in one-on-one or small groups, and implements instructional plans and activities as designated by the job coach and/or teacher. Provides reinforcement techniques to keep students focused and on task. Observes and manages behavior of students in the classroom, lunch areas, playground, and other learning environments according to approved procedures. Observes and gathers data regarding student performance on instructional and behavioral goals and provide data collection to the supervising teacher. Supports students with social, emotional, and behavior concerns including the implementation of behavior strategies and supports. Follows AACPS policies & procedures while assisting students and staff in the building and off-site work training activities and/or community-based settings. Participates in professional development; attends workshops and in-service training for all specialized related care needs, seizures, disruptive behavior, etc. as provided by Board of Education. Performs other related duties as assigned within the same classification or lower. MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education High School Diploma or Equivalency Certificate required. Some College Level Courses in the field of child development with specific applications to the area of special education required. Experience None Knowledge, Skills, Abilities and Other Characteristics Ability to exercise considerable patience and the ability to work with physically, mentally, emotionally, and/or multiple disabilities students. Job requires direct in-person provision of service, therefore punctual, regular and predictable attendance is essential. Ability to employ a variety of teaching styles to respond to the needs of diverse learners. Demonstrated ability to effectively work and communicate with diverse populations. Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment. Hold or be eligible for Driver's License (DL) Class C Non-Commercial issued by Maryland or State of Legal Residence (MVA/DMV) required; and Daily access to reliable transportation. Driving Requirements Driving is required to conduct bona fide Board business that is within the scope of employment in this position. Personal Vehicle LEADERSHIP ROLE N/A PHYSICAL DEMANDS/WORKING CONDITIONS The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands Standing: under 1/3 percent of the time Walking: between 1/3 and 2/3 percent of the time Sitting: between 1/3 and 2/3 percent of the time Keyboarding: under 1/3 percent of the time Talking: between 1/3 and 2/3 percent of the time Hearing: between 1/3 and 2/3 percent of the time Driving: between 1/3 and 2/3 percent of the time As required by the duties and responsibilities of the position. Vision The vision demands with correction described here are representative of those that must be met to successfully perform the essential functions of this job. No special vision requirements Work Environment Location Office, school or similar indoor environment: over 2/3 percent of the time Noise Level Moderate: between 1/3 and 2/3 percent of the time Weight & Force Lifting and carrying requirements Up to 50 pounds: between 1/3 and 2/3 percent of the time Travel Requirements 20% daily day travel within the county to assist at locations (other schools, parks, libraries) as needed. JOB INFORMATION Approved Date: 7/1/2023 Established Date: 9/5/2014 Title Code: D33019 Title: ASSISTANT SUPPORT: TEMPORARY Alternate Title: Assistant: Support Temporary Reports to Generic: Manager;Principal Reports to Specific: ORGANIZATION Division: Varies Business Unit: Department: Negotiated Agreement: N/A HR JOB INFORMATION Unit: 0 Days Worked: 191; 195; 260 FLSA Exemption Status: Non-Exempt Grade: Click HERE to view Terms of Employment, Benefits and Salary Scale. Scroll down to locate (Temp-Terms of Employment) Essential Job: Months Worked: 10;12 Hours Worked: 7;7.5 Job Family: Educational Support Services Sub-Function: Classroom Assistants

Operations & Administrative Staff/Administrative Assistant/Clerical Date Available: 01/05/2026 Additional Information: Show/Hide Administrative Assistant I, 8.0 hrs/day (1.0 FTE), Full Time, Permanent * Spanish speaker highly recommended.* * First round of interviews will be conducted by a review of applicants' video submissions.* * Pre-employment language testing is required for bilingual applicants.* The North Clackamas School District strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster equity and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. POSITION SUMMARY: Performs in one or more of a variety of school clerical or district office support environments. Activities may include but are not limited to front office operations, reception activities, student attendance reporting, counseling services support, special education and/or district office or department support, and English language development support. COMPENSATION: Initial wage placement according to NCSD/OSEA Collective Bargaining Agreement. CLASSIFIED WAGE SCHEDULE 2025-2026 JOB GROUP Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 D 21.85 22.93 24.10 25.30 26.58 27.90 29.30 30.76 Retirement Plan Contributions North Clackamas School District participates in the Oregon Public Employee Retirement System (PERS and OPSRP) on behalf of its employees. The district contributes the employer portion; there is also a mandatory employee portion. Upon eligibility, which is defined as working at least six full calendar months in a qualifying position, the employee is required to contribute 6% as their employee portion, via payroll deduction. Part-time employees working at least six months and 600 hours in a calendar year will qualify. SCHEDULE: 7:30 a.m. - 4:00 p.m.; Subject to change depending on department need WORK CALENDAR: 212B days MINIMUM QUALIFICATIONS: Incumbents must have successful experience in working with culturally diverse families and communities, or have otherwise demonstrated a commitment to strengthening engagement of a diverse community and skill in communicating with a diverse population. Demonstrate sensitivity to the cultural, ethnic, gender, and religious diversity of students, staff, parents, and community. * Graduation from high school or equivalent. * Must possess basic clerical skills including typing and filing, and must possess knowledge of basic office equipment and technology and keyboarding skills of at least 40 words per minute. * First Aid, CPR and defibrillator training may be required. * Knowledge of general secretarial procedures including excellent grammar and proofing skills, and the ability to organize, maintain accurate and reliable records and data. * Ability to work effectively in an environment with frequent interruptions requiring the ability to concentrate and consistently produce accurate work while responding to interruptions and changing priorities. * Ability to interact with students, parents, staff, and community members, personally, telephonically, and through electronic communications, in a warm and confident manner. * Initiative and ability to work with minimal direction; sound judgment and decision making capabilities are essential. * Ability to maintain confidentiality of all school and personnel matters. DESIRED QUALIFICATIONS: * Bilingual and bicultural skills. MAJOR DUTIES AND RESPONSIBILITIES (depending on specific assignment): * Secretarial support: performs a wide range of general office administrator and clerical tasks. Prepares, maintains, and assists in disposition of files and records. Inputs, operates, and maintains electronic data bases and files as assigned. Assist in preparation and distribution of mail, bulletins, special materials. Answers telephones, directly assist or routes callers to the proper office/person, and make calls to parents and community members. Enters and updates computer records. Assists students, teachers, parents, volunteers and community members as needed. May perform bookkeeping functions in accordance to district and department policy and procedures to include but not limited to: collecting local school funds, student funds, administering impress funds. Maintains and manages student funds and records; receives money for fees, maintains collection record, verifies and balances receipts, prepares and makes bank deposits, trial balances and financial statements for transmittal to central office, keeps revolving fund records according to district standards. Coordinates with building fiscal clerk/bookkeeper when assigned. May have access to and responsibility for the use and/or reconciliation of district credit cards. Maintains building and department inventory records and supply orders; prepares requisitions, checks in merchandise, and arranges for purchase order payment; prepares budget and purchasing reports for administration and department heads as needed. Operates, maintains office equipment and is skilled in the use of such equipment, and may make service calls. * Student Attendance/Transportation: types, maintains, files and records student registration or attendance data. Reports attendance data and refers attendance problems to the designated administrator. Answers telephone and make calls pertaining to attendance and school bus transportation coordination. Enters and updates student data in the computer. Assists students, teachers and parents with attendance questions and issues. Prepare and mail letters and forms. Processes truancy referrals by contacting students and parents. * Student Registration: Registers all new students, making sure all appropriate paperwork and data entry is completed, all affected personnel are informed, and all information is input into the computer system. Updates, audits, and maintains accuracy of student verification/demographic forms. Ensures students live in attendance area and if not, that all required paperwork for boundary exceptions are completed and on file. Schedule enrollment related appointments and confirm attendees. * Educational Staff Support: May assist the school counselor(s), school psychologist, school nurse, and other specialized staff by providing school program organization, secretarial and other various support services. Promotes positive public relations for the office, the school, and the district. May provide assistance with student supervision. Oversees student safety by such activities as recess and playground supervision, bus duty, crossing guard duty, hallway supervision, in-school detention, etc. May provide testing coordination, data collection and record keeping. May coordinate and process program and school field trips. * Publication & Events Support: Secretarial support includes scheduling, publishing newsletters, planning and supporting graduation processes and materials at the secondary level and ceremonies at the school level, distributing and assisting with testing information and scheduling, and provides school orientation to students, parents, and community members. May create graphic design of digital media and print materials for the school/program. May serve as web master by monitoring, maintaining, troubleshooting and updating the school website. * Student Records. Receives, maintains and forwards permanent student records for new and withdrawing students according to District standards. May assist with the review and processing of incoming transfer credits for evaluation according to course credit policies. Enters, updates, and maintains confidential student personnel data and computer records in accordance with district standards. Maintains security of and access to the computer data system; inputs and reports data on student attendance, grades, transcript changes, and special education programs; orders and maintains student rosters and class schedules; maintains and reports daily student enrollment and classroom counts; prepares and generates self-designed custom reports for administrators, staff, and PTA; prepares reports on ethnicity, accreditations, and class rank; maintains records with regard to inter/intra district transfers. May prepare, order, distribute, and proof information for student progress/report card; student assessment data and reporting, maintains teacher comment codes; distributes finalized student progress/report cards to teachers or mails report cards home to students. * Scheduling and Enrollment Support. May assist counselors and administration in designing master class schedule by providing course codes for each class, teacher numbers, staff FTE, section numbers, class counts, new courses, and noted changes; distributes class registration packets to incoming students; processes information returned on student enrollment, immunization, and records; reviews conflicts and finds alternative classes; maintains data on master schedule throughout the school year. May assist with course description handbook and translates transcripts. * Secondary ASB Support. Keep appropriate account records of ASB bookkeeping, purchase orders, invoices, and master activity calendars; prepare schedules, appointments and budget. Follow district's procedures for the procurement of supplies, equipment, printing, maintenance services, etc. Prepare monthly statements for ASB Club Advisors and coaches. Maintain athletic eligibility records and other miscellaneous duties related to athletic events. * Health Room Management. Maintains health room in the absence of the nurse. Serves as building contact with parents/students. Performs minor first aid. Maintains health room records concerning student injuries and medications. Maintains, secures and delivers student medication according to protocols. Determines appropriate action based on protocols and evaluation. Acts as primary communication liaison with parent(s) when student is ill and communicates student attendance procedures regarding district health and safety standards. Updates nurse staff with health room information and communications. * Production. Makes copies and/or coordinates the production of copy jobs to improve copier efficiency. Performs other duties as assigned. Please refer to the job descriptions for detailed information. Applicant agrees to assume cost and arrange for FINGERPRINT-BASED CRIMINAL RECORDS CHECK upon offer of employment. Equal Opportunity Employer/Drug Free Workplace. North Clackamas School District policy provides veterans and disabled veterans with preferences as required by law. The North Clackamas School District does not discriminate on any basis protected by law, including but not limited to, an individual's perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability or perceived disability, pregnancy, familial status, economic status, veterans' status. The following position has been designated to handle inquiries regarding discrimination: Michelle Riddell, Title IX Coordinator, 12400 SE Freeman Way, Milwaukie, OR 97222, ************. For employment related information, please go to our Human Resources employment page at ************************************************* Attachment(s): * 2025-2026_212B-DayClassifiedCalendarHSAdminAssistI.pdf * administrative_-_school_based_5_administrative_assistant_i.pdf

Date application must be received for priority consideration by: October 23, 2025 Closing Date or if blank, Open Until Filled: Job Family Group: Support Staff Support Staff Classification Title: Administrative Program Assistant Division/Department: Academic and Student Affairs/Outreach and Engagement Compensation Range (commensurate with experience): Salary Range 19, Steps 1-3, $20.98-$22.83 hourly; $3,636-$3,958 monthly @ 1.0 FTE FLSA Status: Non-Exempt Appointment Basis: 12-month Time Type: Full-time Benefits Eligible: Yes Renewable/Non-renewable/Grants/Limited Duration: Renewable This position must possess and maintain a current, valid Driver License: No This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes Remote Work Type: On-campus Work Hours: M-F (8:00a - 5:00p) Hours are subject to change with notice. Worker Status: Must be able to legally work in the United States without visa sponsorship SPECIAL INSTRUCTIONS TO APPLICANT: Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant's qualifications and interest in the position; and (2) current resume/CV. - PLEASE NOTE - during the application process, you will be prompted to attach these documents in the area titled "Resume." Please either combine ALL documents into ONE attachment, OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration. For inquiries and additional information, please contact Human Resource Services via email at *********** or by phone at *************. POSITION DESCRIPTION: The Division of Outreach & Engagement at SOU provides non-credit programs and access to credit programs for K-12 youth. This position supports SOU Pre-College Youth Programs through process enhancements, assigned projects, data analysis and reporting, customer service, management of registration and payment processes, and technical support in the running of programs including Advanced Southern Credit, Early Entry, Academic Competitions, summer camps, and more. These programs are self-support through user fees, grants, and donations. Ability to successfully interact with a diverse population is a must. Minimum Requirements Three years of office experience which includes two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures Preferred Requirements Five years experience in general office work Bachelor's degree Intermediate level of experience with Microsoft Office programs, especially Excel Experience composing, editing, and proofing correspondence Experience in basic accounting Web page management and social media marketing experience with demonstrated effectiveness Working knowledge of Banner SIS Working knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign) Two+ years working in higher education, nonprofit organizations, education systems, or with youth Essential Functions Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive: (70%) Pre-College (Credit & Non-Credit) Program Support Manage registration processes for an extensive array of youth programs in multiple complex systems (including Banner/Workday, IdealLogic, hard copy, and Excel), including training support staff for these functions; Serve as the primary point of contact for prospective and current program participants, families, community, teachers, coaches, and program partners by phone, email, and in person. Greet, assist, and explain registration/application processes, rules, laws, and policies with professionalism and service excellence as a core value. Maintain a complex multi-program calendar with critical dates for communications, application opening/due dates, and planning benchmarks. Manage and anticipate timelines, content, and audience for communications regarding departmental activities and university policies, processes, and procedures. Understand varying constituent needs. Strategize and modify activities and messages accordingly for external constituents, school district contacts, and affiliate adjunct faculty and instructors. Maintain and enact extensive Pre-College Youth Programs communications strategy, including website, social media presence, email and text messaging, and mailed communications for multiple programs. Oversee and implement back-end preparation for all non-credit programs. Anticipate potential problems, and identify and enact solutions. Meet with the program director to review new program details and make recommendations. Research opportunities, competitors, potential, and current partnerships. Assess the current landscape and trends and make recommendations accordingly. Create and manage systems for tracking and reporting of data as required to meet grant guidelines. (30%) Administrative Duties: Organize, process, and prepare applications from multiple programs for review and acceptance. Review applications against program criteria and make acceptance determinations. Establish and maintain student information digitally for all programs; proficient use of complex CRM system to create, run, and analyze reports and ensure accuracy of data collection. Plan and execute small and large-scale event logistics including food and room reservations; support volunteer recruitment and training. Serve as a liaison to the campus community. Independently create flyers, certificates, and other documents for program use. Assemble and distribute materials and prepare for programs. Ensure accuracy and anticipate needs. Act as webmaster. Ensure the website is up to date with pertinent, engaging, accessibility-compliant, and helpful information in conjunction with program openings and deadlines. Take registration payments via cash, check, and credit card. Apply online deposits to credit registrations. Handle daily deposits, including reconciling online payments for registrations and delivery to Business Services. Create, distribute, and follow up on invoices to external partners. Purchase, procure, and manage departmental inventory. Anticipate and initiate orders for programs. Hire, train, and supervise student and temporary workers to assist with program preparation tasks and registrations. Skills, Knowledge, and Abilities Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to answer inquiries, explain rules, regulations, policies, and procedures; compose, format, and edit written communication; maintain a filing system; use an automated accounting system. Ability to work with frequent interruptions and deal politely with the public. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations. Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Expressed ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment. Strong analytical and research skills; demonstrated ability to gather, evaluate, and develop well-reasoned conclusions and recommendations. Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems. Great ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Must be able to exercise sound judgment and discretion, tact, and diplomacy. Takes initiative in independently planning, organizing, and performing work assignments within broadly defined parameters Demonstrated ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, databases, online systems, social media platforms, Internet as well as online calendaring and email. Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Willingness to work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies. Working knowledge or ability to quickly learn, university infrastructure, policies, and procedures. Demonstrated ability to provide training and direction to student assistants. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Physical Demand Office activities such as sitting in front of a computer for extended periods of time, walking, stooping, bending, answering a phone, move/transport up to 50 lbs. Special Conditions Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. Must be able to successfully pass a pre-employment background check. This position classification has been defined as non-exempt and is subject to the overtime provisions of the Fair Labor Standards Act (FLSA). The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services. _________________________ SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources. Diversity Statement: Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators, and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community. SOU Land Acknowledgement We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, the discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together - who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return, they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon (******************* and the Confederated Tribes of Siletz Indians (**************** are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We encourage YOU to learn about the land you reside on and to join us in advocating for the inherent sovereignty of Indigenous people. Notice to Prospective Employees Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), require that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention. An electronic copy of the Annual Security Report (ASR) can be accessed at the following link: ****************************************************** A physical copy of the ASR is available at no charge upon request. To request a copy, please visit the Office of the General Counsel located in Churchill Hall, 1250 Siskiyou Boulevard, Ashland, Oregon 97520. For more information, call ************, or email ************************.

Classified Special Education/Secretary 4 - Team Support Secretary Application Deadline: In-District Bargaining Unit Members December 1, 2025. If the position is not filled with a bargaining unit member, outside applicants will be considered thereafter until filled. Projected Start Date: Approximately January 05, 2026. Exact date to be determined by the district. This is a temporary position for the 25/26 school year only. 8 hours/day, 190 days/year Salary Range 13 $24.35 to $33.37/hour Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the desired qualifications as described in a . We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't believe you meet every one of our desired qualifications described. If you are unsure whether you meet the desired qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically and racially diverse communities. The job of the Special Services Secretary assists the assigned school teams (teachers, psychologists, speech pathologists, specialists, counselors, etc.) in managing meetings, parent communications, student records and other information necessary for the efficient and effective operation of special services programs. The Special Services Secretary will convey information regarding school and/or District functions and procedures and ensure compliance with state and federal legal requirements. MINIMUM QUALIFICATIONS Education, Training, Experience, Licensure and Certification Experience Required: Prior job-related experience with in special services with increasing responsibility. Education Required: High school diploma or equivalent Licenses, Certifications, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance and current First Aid/CPR Card Knowledge of: Rules and regulations related to processes and procedures Customer service principles, protocols, and methods Skill in: Proficient in the use of computers and Internet based applications, including but not limited to email, systems applications, word processing, databases, spreadsheets, etc.) Communicating effectively in English, both verbally and in writing (e.g. correct spelling, grammar and punctuation) Exercising good judgment and in identifying, handling and protecting confidential information. Understanding and carrying out verbal and written instructions Functioning as a self-starter, who works well independently or in a team Planning, prioritizing and completing assignments with minimum supervision Handling multiple projects, tasks, and deadlines simultaneously Interacting with persons of different age groups and cultural backgrounds ESSENTIAL JOB FUNCTIONS Collects and maintains data and records on special services students as required by the district, state, and federal regulations under the supervision of licensed staff Composes reports and documents for administrators and other school and district staff regarding enrollment, referrals, services, etc. regarding special services students Manages referrals from parents, teacher and counselors and ensures case managers are assigned according to Special Services Team decisions Processes documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties Schedules Special Education Meetings as recommended; notifies parties involved according to established procedures Responds to inquiries of staff, the public, parents, and or students for the purpose of providing information and/or direction as may be required Orders necessary supplies and other materials as requested Monitors assigned activities and/or program components for the purpose of ensuring compliance with financial, legal and/or administrative requirements Maintains special services students' permanent records for students enrolled, including entering student information in the student information system or other related program (i.e. enter program assignments in the student information system and IEP program on student transcripts.) Composes documents (e.g. correspondence) for the purpose of communicating information to school and district personnel, the public, state and federal officials, etc. Evaluates situations to take appropriate action and/or direct the situation to the appropriate personnel for resolution Collects statistical data and compiles data for reports; researches and updates files and databases; locates information for staff and students. OTHER JOB FUNCTIONS: Cross-trains in a variety of GBSD functions and assists other personnel as may be required for the purpose of supporting them in the completion of their work activities within scope of job description and pay range Processes documents and materials (i.e. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties Prepares written materials (i.e. brochures, fliers, etc.) for the purpose of conveying information regarding school and/or district activities and procedures in the assigned areas of responsibility Supports the relationship between the Gresham-Barlow School District and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and district staff Performs other duties and responsibilities as assigned by supervisor PHYSICAL REQUIREMENTS: Ability to: sit, stand or walk for prolonged periods of time talk and hear conversations in a potentially noisy environment use precise control of fingers and hand movement, often in a repetitive motion such as typing; reach for and handle objects use close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus Regularly focus on a computer screen Bending, stooping, kneeling and lifting and/or moving up to 40 pounds may also be required on occasion. WORKPLACE EXPECTATIONS Maintaining regular and punctual attendance. In case of an absence, site and/or district protocol for reporting absences is followed. Dress in a professional and appropriate manner for the assignment and the work setting Maintaining appropriate confidentiality regarding information relating to staff, students and parents Exercising prudent judgment Work independently in the performance of routine duties Follow all District policies and work procedures Participate in required meetings and trainings related to the position If employee is bilingual, they may be required to interpret, translate documents, and/or communicate orally in the second language Cultivate and model a respectful working and learning environment *Applications must be submitted to Frontline Recruiting and Hiring by the closing date in order to be considered for the position. All employees hired by the District into a position not requiring licensure must be fingerprinted and have a criminal history check completed. The cost is $71.50 and is the responsibility of the employee. This employment is considered probationary pending return of the criminal records check from the FBI and Oregon State Police through the Oregon Department of Education. Gresham-Barlow School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any education programs, activities or employment. Gresham-Barlow provides equal access to individuals with disabilities.

Details Information Department Ext Washington Co Office (TEX) Classification Title Administrative Program Assist Job Title Administrative Program Assistant Appointment Type Classified Staff Job Location Beaverton Benefits Eligible Not benefits eligible Remote or Hybrid option? Employment Category Limited Duration Job Summary This recruitment will be used to fill one, part-time (approximately 4 hours per week) Administrative Program Assistant position for the Division of Extension and Engagement's Oregon Naturalist Program in the Oregon State University (OSU) Extension Washington County Office. This is a limited duration position with hours that will vary based on the programming needs and is expected to last approximately six months from the appointment begin date. This is a limited duration Administrative Program Assistant (APA) position with the Oregon State University Division of Extension and Engagement's Oregon Naturalist Program. The Oregon Naturalist Program (ONP) is part of the OSU Extension Service Forestry and Natural Resources Program. This position is based in Washington County, Oregon. This APA is supervised by the Oregon Naturalist Program Coordinator. The weekly hours for this position will vary based on programming needs. The APA provides critical administrative support for the Youth and Environment Educators (YEE) program, a partnership with Metro Regional Government that trains youth leaders to educate and engage children and families on the natural environment, and is nested under the ONP. This support includes assisting with programming planning, organization, collaboration, and outreach related to training youth leaders to educate and engage children and families on the natural environment. Ensuring compliance to youth safety, this position will work with the OSU Youth Protection office. This APA works with the Oregon Naturalist Program Coordinator to ensure that non-credit educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language/visual access regulations The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources. This APA position requires working outside the office setting. Active and effective communication with OSU employees and key stakeholders is critical to the success of this position. About the Oregon Naturalist Program: The Extension Oregon Naturalist Program provides people with an opportunity to learn about natural resources through the study of rigorous science and research-based content: the natural history of plants, animals, habitats, and geology, the history and processes of landscape change, as well as the most relevant topics in present-day sustainable natural resource management. Participants volunteer for natural resources programs, agencies, organizations, and other groups in their communities. About the Division of Extension and Engagement (division): The Division of Extension and Engagement (division) is core to Oregon State University's mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division's website. Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: * Top 1.4% university in the world * More research funding than all public universities in Oregon combined * 1 of 3 land, sea, space and sun grant universities in the U.S. * 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties * 7 cultural resource centers that offer education, celebration and belonging for everyone * 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates * 35k+ students including more than 2.3k international students and 10k students of color * 217k+ alumni worldwide * For more interesting facts about OSU visit: ***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: * Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. * Free confidential mental health and emotional support services, and counseling resources. * Retirement savings paid by the university. * A generous paid leave package, including holidays, vacation and sick leave. * Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. * Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. * Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. Key Responsibilities 60% Oregon Youth and Environment Educators (YEE) administrative support * Provide administrative program support functions related to the daily operational activities for the YEE program in Washington County. * Ensure compliance with the OSU youth safety policies. * Ensure of safe, inclusive, and welcoming environment for adults and youth in the YEE program at both the office and site locations. * Collaborate with the ONP Coordinator and the ONP Education Program Assistant to explore ways that YEE and ONP can work together on mutually beneficial projects. * Mentor youth leaders. Individuals will have different backgrounds and communication styles and expectations. * Foster positive and supportive youth peer interactions and community between YEE members. * Track requests from YEE participants and community members through appropriate digital communication and tracking tools, such as Ideal-Logic and MailChimp. * Organize, schedule, and coordinate events on behalf of YEE, based on program needs. * Commitment to offering a physically, psychologically and emotionally safe environment for all adults and youth. 30% Administrative assignments * Attend program meetings, including those attended by youth participants and community partners. * Follow up on tasks discussed in program meetings. * Complete administrative tasks, which include digital drive organization and archival maintenance. * Maintain and update records of youth participants' attendance and engagement. * Assist with non-credit programming planning, organization, and outreach. * Follow OSU and division brand guidelines for programmatic communications, marketing and engagement. * Develop procedures necessary for work completion. 10% Other duties * Process financial transactions related to the program (e.g., mileage reimbursements). * Complete the division's civil rights training session(s). * Perform other duties as assigned. What We Require Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures. What You Will Need * A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. * Ability to communicate successfully and inclusively with broad and diverse groups in a culturally responsible manner. * General knowledge and ability to use computers, including proficiency with information technology, collaborative work platforms, and professional office software such as or similar to the Microsoft Applications. * Ability to work independently with minimal supervision. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have * Demonstrated leadership experience with volunteer programs. * Experience working with youth in a formal or informal educational setting. * Prior participation in youth development and education or similar educational programs. * Ability to learn and adapt to using multiple forms of digital communication systems, including website software, email newsletters, social media, and other tools in a changing technological environment. Working Conditions / Work Schedule * The Administrative Program Assistant has regular contact with the public, in person and by telephone or email, to promote awareness of interest in the Oregon Youth and Environmental Educators Program. There is regular communication in person, by telephone and email with participants, potential participants, and community partners related to the program. * Flexibility to work non-standard schedule: evenings and weekends may be required based on programming needs, coordinating with supervisor to adapt work schedule to address needs. * This is a limited duration position with intermittent hours which will vary weekly based on programming needs. More work hours will be assigned in the spring and summer. * Position duties will include working in a varied working environments including professional offices and outdoors. * The primary work location for this position is the OSU Washington County Office in Beaverton, Oregon. However, remote work may be established via OSU's Flexible Work Arrangement Agreement Form, with pre-determined periodic reviews of on-going work for continuation of the agreement. Pay Method Hourly Pay Period 1st through the last day of the month Pay Date Last working day of the month Min Salary $20.98 Max Salary $31.63 Link to Position Description ********************************************************* Posting Detail Information Posting Number P05481CT Number of Vacancies 1 Anticipated Appointment Begin Date 12/31/2025 Anticipated Appointment End Date 06/30/2026 Posting Date 12/01/2025 Full Consideration Date 12/10/2025 Closing Date 12/17/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by 12/10/2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact: Nadine Menashe, ****************************** Accommodation and/or Accessibility Requests: Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at **************. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team at **********************************. Supplemental Questions

Details Information Department Ext Washington Co Office (TEX) Classification Title Administrative Program Assist Job Title Administrative Program Assistant Appointment Type Classified Staff Benefits Eligible Not benefits eligible Remote or Hybrid option? Employment Category Limited Duration Job Summary This recruitment will be used to fill one, part-time (approximately 4 hours per week) Administrative Program Assistant position for the Division of Extension and Engagement's Oregon Naturalist Program in the Oregon State University ( OSU ) Extension Washington County Office. This is a limited duration position with hours that will vary based on the programming needs and is expected to last approximately six months from the appointment begin date. This is a limited duration Administrative Program Assistant ( APA ) position with the Oregon State University Division of Extension and Engagement's Oregon Naturalist Program. The Oregon Naturalist Program ( ONP ) is part of the OSU Extension Service Forestry and Natural Resources Program. This position is based in Washington County, Oregon. This APA is supervised by the Oregon Naturalist Program Coordinator. The weekly hours for this position will vary based on programming needs. The APA provides critical administrative support for the Youth and Environment Educators ( YEE ) program, a partnership with Metro Regional Government that trains youth leaders to educate and engage children and families on the natural environment, and is nested under the ONP . This support includes assisting with programming planning, organization, collaboration, and outreach related to training youth leaders to educate and engage children and families on the natural environment. Ensuring compliance to youth safety, this position will work with the OSU Youth Protection office. This APA works with the Oregon Naturalist Program Coordinator to ensure that non-credit educational programming and outreach activities serve broad and diverse populations in an accessible, inclusive, equitable, and socially just manner. This includes complying with civil rights and language/visual access regulations The division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's awareness of and engagement with our organization, programs and resources. This APA position requires working outside the office setting. Active and effective communication with OSU employees and key stakeholders is critical to the success of this position. About the Oregon Naturalist Program: TheExtension Oregon Naturalist Program (**************************************************** provides people with an opportunity to learn about natural resources through the study of rigorous science and research-based content: the natural history of plants, animals, habitats, and geology, the history and processes of landscape change, as well as the most relevant topics in present-day sustainable natural resource management. Participants volunteer for natural resources programs, agencies, organizations, and other groups in their communities. About the Division of Extension and Engagement (division): The Division of Extension and Engagement (division) is core to Oregon State University's mission. The division helps create real solutions and positive impact across Oregon and beyond. The division is aligned under the leadership of the Vice Provost for Extension and Engagement. To learn more about our division and its core units and initiatives, visit the division'swebsite (************************************ . Oregon State University strives to ensure that all educational programs, services, activities, and materials we offer to the public are identified, developed, delivered, and evaluated in an accessible, inclusive, equitable, and socially just manner. OSU division's educational programs, services, activities, and materials are available to all people. OSU division prohibits discrimination in all its programs, services, activities, and materials. All employees are responsible for and expected to comply with Civil Rights obligations and actively work to expand access to all eligible populations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS : -Top 1.4% university in the world -More research funding than all public universities in Oregon combined -1 of 3 land, sea, space and sun grant universities in the U.S. -2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties -7cultural resource centers (********************************************************************** that offer education, celebration and belonging for everyone -100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates -35k+ students including more than 2.3k international students and 10k students of color -217k+ alumni worldwide -For more interesting facts about OSU visit:***************************** Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers acomprehensive benefits package (********************************************************* with benefits eligible positions that is designed to meet the needs of employees and their families including: -Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. -Free confidential mental health and emotional support services, and counseling resources. -Retirement savings paid by the university. -A generous paid leave package, including holidays, vacation and sick leave. -Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. -Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. -Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator (********************************************************************** to learn more about the full value of the benefits provided at OSU . Key Responsibilities 60% Oregon Youth and Environment Educators ( YEE ) administrative support + Provide administrative program support functions related to the daily operational activities for the YEE program in Washington County. + Ensure compliance with the OSU youth safety policies. + Ensure of safe, inclusive, and welcoming environment for adults and youth in the YEE program at both the office and site locations. + Collaborate with the ONP Coordinator and the ONP Education Program Assistant to explore ways that YEE and ONP can work together on mutually beneficial projects. + Mentor youth leaders. Individuals will have different backgrounds and communication styles and expectations. + Foster positive and supportive youth peer interactions and community between YEE members. + Track requests from YEE participants and community members through appropriate digital communication and tracking tools, such as Ideal-Logic and MailChimp. + Organize, schedule, and coordinate events on behalf of YEE , based on program needs. + Commitment to offering a physically, psychologically and emotionally safe environment for all adults and youth. 30% Administrative assignments + Attend program meetings, including those attended by youth participants and community partners. + Follow up on tasks discussed in program meetings. + Complete administrative tasks, which include digital drive organization and archival maintenance. + Maintain and update records of youth participants' attendance and engagement. + Assist with non-credit programming planning, organization, and outreach. + Follow OSU and division brand guidelines for programmatic communications, marketing and engagement. + Develop procedures necessary for work completion. 10%Other duties + Process financial transactions related to the program (e.g., mileage reimbursements). + Complete the division's civil rights training session(s). + Perform other duties as assigned. What We Require Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures. What You Will Need + A commitment to collaborative and respectful learning and working environments that are safe, inclusive, and welcoming. + Ability to communicate successfully and inclusively with broad and diverse groups in a culturally responsible manner. + General knowledge and ability to use computers, including proficiency with information technology, collaborative work platforms, and professional office software such as or similar to the Microsoft Applications. + Ability to work independently with minimal supervision. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have + Demonstrated leadership experience with volunteer programs. + Experience working with youth in a formal or informal educational setting. + Prior participation in youth development and education or similar educational programs. + Ability to learn and adapt to using multiple forms of digital communication systems, including website software, email newsletters, social media, and other tools in a changing technological environment. Working Conditions / Work Schedule + The Administrative Program Assistant has regular contact with the public, in person and by telephone or email, to promote awareness of interest in the Oregon Youth and Environmental Educators Program. There is regular communication in person, by telephone and email with participants, potential participants, and community partners related to the program. + Flexibility to work non-standard schedule: evenings and weekends may be required based on programming needs, coordinating with supervisor to adapt work schedule to address needs. + This is a limited duration position with intermittent hours which will vary weekly based on programming needs. More work hours will be assigned in the spring and summer. + Position duties will include working in a varied working environments including professional offices and outdoors. + The primary work location for this position is the OSU Washington County Office in Beaverton, Oregon. However, remote work may be established via OSU's Flexible Work Arrangement Agreement Form, with pre-determined periodic reviews of on-going work for continuation of the agreement. Pay Method Hourly Pay Period 1st through the last day of the month Pay Date Last working day of the month Min Salary $20.98 Max Salary $31.63 Link to Position Description ********************************************************** Posting Detail Information Posting Number P05481CT Number of Vacancies 1 Anticipated Appointment Begin Date 12/31/2025 Anticipated Appointment End Date 06/30/2026 Posting Date 12/01/2025 Full Consideration Date 12/10/2025 Closing Date 12/17/2025 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants Special Instructions to Applicants To ensure full consideration, applications must be received by 12/10/2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants. Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position. Equivalent required experience is based on full-time equivalent (40 hours per week). PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties. Typically, the starting salary is at the lower end of the salary range. For additional information please contact:Nadine Menashe, ****************************** Accommodation and/or Accessibility Requests: Please reach out to the Search Chair with any requests or questions for accommodation and/or accessibility relating to the interview process. Alternatively, requests may be directed to the Office of Equal Opportunity and Access at **************. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks (***************************************************** website including thefor candidates (********************************************** section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team ************************************. Supplemental Questions Read More at: ******************************************** OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

OHSU is Oregon's only public academic health center. We are a system of hospitals and clinics across Oregon and southwest Washington. We are an institution of higher learning, with schools of medicine, nursing, pharmacy, dentistry and public health - and with a network of campuses and partners throughout Oregon. We are a national research hub, with thousands of scientists developing lifesaving therapies and deeper understanding. We are a statewide economic engine and Portland's largest employer. And as a public organization, we provide services for the most vulnerable Oregonians, and outreach to improve health in communities across the state. This position provides Administrative and Dispatching support to the Environmental Services Department. They are the primary contact for effectively handling daily in-bound calls, emails, pages and supporting timely and accurate coordinating EVS cleaning requests. The individual who holds this position exemplifies the OHSU mission, vision and values and acts in accordance with OHSU policies and procedures. Function/Duties of Position Operations: Answering and dispatching all EVS 24/hr pager requests. Assists with dispatching EVS techs where needed. Manages heavy call volume through the shift. Familiar with numerous guidelines, instructions, regulations, manuals and procedures. Must work with multiple supervisors and admin staff on multiple shifts. Must be able to communicate in a manner which conveys a level of graciousness and professionalism representing the EVS department. Communicate in person and over the phone with a wide variety of individuals including employees, patients, patient family members and disgruntled staff members. Defuse upset persons using good communication skills. Must communicate effectively with Mission Control team. Attends Mission Control Huddle. Maintains a working knowledge of the hospital bed tracking system (Epic) and and notifies supervisors of issues, tracks and sends information for breaks and lunch times of EVS staff. Uses epic to manage bedflow to assign beds, page EVS techs and monitor delayed breaks and lunches. Maintains a working knowledge of GE Tiles and reports response times to supervisors. Uses GE tile to manage bedflow and bed prioritization. Uses GE tile to monitor and report to supervisors on delayed transit times, and delayed cleaning times. Daily Reporting out to EVS leadership using EVS Expeditor Worksheet Able to work independently, using judgment to make decisions or select a course of action based on OHSU policies, and procedures within the department operations. Reporting: Uses Epic software to pull reports and extract data. The data is then manipulated and put into Excel spreadsheets to manage response, clean, room turn times and break and meal times. Uses GE Tile software to pull reports and extract data. Creates and maintains routine spreadsheets, track various EVS projects. Create or revise evs procedures to improve and expedite work flow. Create spreadsheets using data from Epic for reporting purposes. Quality and Safety: Assist staff compliance to the standard work by monitoring and reporting to supervisors. Submit work orders for maintenance repairs as needed. Demonstrated ability to manage sensitive information regarding employees and patients at OHSU Other duties and responsibilities as assigned. Required Qualifications Two years of general office or secretarial experience; OR An Associate's degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR A Bachelor's degree and one year of general office or secretarial experience; OR An equivalent combination of training and experience. Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. Preferred Qualifications Bachelors Degree 1 years EVS Technician experience 1 year Lead worker experience 2-3 years use of a computer in a workplace setting. 6 months-1 year Epic Experience Knowledge of Microsoft Office programs Additional Details Busy enviroment with a lot of interuptions, multiple demands and people interactions. Must demonstrate regular attendance by coming to work on scheduled working days. Must be able to work independently and get along with all staff, visitors and patients All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at ************ or *************.