Administrative Support Specialist jobs at Pathways - 520 jobs

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. Safe Options Support (SOS) teams address the needs of individuals experiencing homelessness on the street and in public transit locations. This is done by offering direct linkages to services that address their immediate needs, including transitional housing placement, connection to medical and mental health care, and access to benefits. Additionally, SOS provides support during the period of transition from street homelessness to stable housing. SOS Teams are comprised of licensed behavioral health clinicians, registered nurses, care managers, and peer specialists. This is an excellent opportunity to play a pivotal role in the Governor's newly launched, innovative Safe Options Support (SOS) program, which will provide comprehensive care to street homeless or subway dwelling individuals. Our full time Administrative Assistant is responsible for office operations including managing the reception desk, answering phones, greeting clients, data entry and records filing, receiving and sending mail, and supplies/equipment inventory and purchasing. The Administrative Assistant provides high level support to program administrators and maintains the program's credit cards, MetroCards, and other goods. The Administrative Assistant is also responsible for assisting with other tasks as needed to help support the program. These tasks can include client intake and field work. RESPONSIBILITIES Fiscal Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and submitting purchase orders, packing slips, and invoices to the fiscal department on a timely basis. Utilize purchasing software including Nexonia/Emburse to submit accurate and timely records for Expenses, Purchasing, and Billing. Submit staff reimbursement requests to the fiscal department in a timely and accurate manner. Compliance Maintain inventory log on a monthly basis for all items, equipment, and furniture purchased, transferred, traded in, or discarded. Maintain Critical File to ensure site compliance with regulatory agencies such as Department of Health, Department of Labor, etc. Ensure that all office equipment is in working condition. Communicate with IT and fiscal departments as necessary to problem solve. Scan, log, and file charts for discharged clients. Assist with storing client files. Client Services File and copy client documents and charts. Enter client data into relevant databases (StreetSmart, AWARDS, and CARES). Data entry includes bed and housing placements, client demographics, and notes. Flag data discrepancies to supervisory staff. Manage reception desk and greet clients entering the office. Answer office phone, record and pass messages to relevant staff. Other duties as assigned. Receive, sort, and distribute client mail. Miscellaneous Assist with staff hiring, including completing phone screens and reference checks and facilitating writing samples. Maintain office organization and cleanliness. Organize meetings and staff events. QUALIFICATIONS Associates degree, or high school diploma or equivalent and two years related experience. Strong oral and written communication skills Detail-oriented and resourceful with strong time management and organizational skills Proficiency in modern business communications including personal computer, electronic mail, voicemail, facsimile, and copier equipment. Prior experience with office management a plus. Proficiency in basic filing principles and standard correspondence formats. Bilingual/multilingual preferred, but not required. Driver's license preferred, but not required. PHYSICAL REQUIREMENTS Good time management, writing, and communication skills. Ability to work on a team. Community minded, patient, creative, flexible, and compassionate. Demonstrated proficiency with MS Office, electronic databases, and prolonged use of a computer. Ability to occasionally lift and/or move up to 10 pounds. Ability to stand, walk, or sit for long periods of time. Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork. Ability to bend and retrieve objects and/or documents. Ability to travel in the boroughs of New York City and its adjacent counties via public transportation. Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. TB Test required within the first 120 days of employment. BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact *************************.

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 62 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field. Our family shelters are safe, welcoming spaces where families can stay temporarily while they work toward long-term stability. Program staff provide compassionate support, life-enhancing services, and community-based resources to help empower each family. Together, we guide families on their journey back to independence and into permanent housing. RESPONSIBILITIES Interaction with visitors, vendors and funders: Act as liaison with vendors and Department of Homeless Services representatives. Outreach and establish relationships with supply vendors. Outreach supply vendors monthly to confirm bills have been paid. Coordinate with DHS PATH department for daily processing of new intakes, transfers, discharges, add-ons and case comp changes. Greet and direct visitors to the appropriate location. Documentation: Review invoices for accuracy and forward to fiscal department on a timely basis Maintain an inventory log on a monthly basis for all items, equipment and furniture purchased, transferred, traded in, or discarded. Forward inventory logs to the Residence Director and/or Department Director monthly. Complete program reports on a monthly basis, or more frequently as required. Provide updates to the Director of Social Services and Residence Director. Maintain training logs, office certificates, etc., to ensure compliance with regulatory agencies as well as BronxWorks requirements. Administrative: Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis Maintain and balance Emburse card fund by making purchases and reconciling and submitting receipts to fiscal on, at a minimum, a monthly basis Maintain OSHA data sheets, training logs, office certificates, etc., to ensure site compliance with regulatory agencies, such as the Department of Health, Department of Labor, etc. Guide and assist support staff, such as maintenance, social services, security, etc and volunteers with day-to-day needs and procedures/agency policies. Draft, copy, fax and file memoranda, letters and other agency documents. Maintain calendar, schedule appointments and arrange Conference and Multipurpose rooms. Assist with the collection of documents for audits and submission of proposals. Deliver and/or pick up documents to/at BronxWorks offices, funding sources and or other agencies Training/Supervision: Report to, and meet with, supervisor on a minimum monthly basis. Train staff on protocol, policies and procedures as needed. Perform other duties as assigned by the manager. QUALIFICATIONS Associates degree, or high school diploma/equivalent and two years related experience Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment Proficiency in basic filing principles and standard correspondence formats Minimum typing speed of 50 words per minute • Excellent communication and interpersonal skills. PHYSICAL REQUIREMENTS Ability to use a computer for prolonged periods. Ability to occasionally lift and/or move up to 10 pounds. Ability to stand, walk, or sit for long periods of time. Ability to climb five flights of stairs. Ability to bend and retrieve objects and/or documents. BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact *************************.

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and are guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. Across our 60+ locations, we provide programs in a variety of service areas, including workforce development, children, youth, families, seniors and homeless prevention. The BronxWorks Workforce Development Program was created to empowering your career journey. Your skills, your future, our mission. RESPONSIBILITIES Ability to articulate the mission, objectives of the New York City Office of Financial Empowerment Program. Answer phones and field all calls, delegate questions and issues to the necessary counselors or management. Provide customer follow-up and appointment setting and other general office administrative duties as assigned. Promote upcoming programs and events. Assist financial empowerment clients as needed. Help to create and help establish community trainings/workshops based on client need and partner needs as approved by OFE. Assist Program Manager in the reconciliation of management and grant reports on a monthly basis. Provide support to Financial Coaches. Assist with Outreach and all Outreach activities and events Assist with all database entry and report management. Confirm RSVPs for upcoming workshops and one-on-one sessions. Assemble workshops materials. Provide support at workshops or events. Help create and update client files. Photo copy, display and distribute OFE approved program and marketing materials. Meet specific goals that have been set for the position. Provide general support to visitors and act as point of contact for program clients. Maintain inventory log, balance office petty cash fund, all data sheets, logs, office certifications to ensure site compliance with regulatory agencies. Interface with building management at all site locations. Other duties as assigned. QUALIFICATIONS High School Diploma or better with preferred background in finance, financial education, counseling/coaching, or social service delivery. A minimum of one to two years' of prior work experience as a program specialist or program assistant Knowledge of office management systems and procedures. Engaging "consumer service" personality and detailed orientated skills are essential. Bi-lingual fluency in Spanish, Urdu or Bengali preferred. Certification as a Financial Counselor with NYC Department of Consumer Affairs (DCA) - Office of Financial Empowerment (OFE), added plus. Encourage to take and pass OFE's financial counselor certification, 45-hour accredited City University of New York (CUNY) personal finance course. Obtain Volunteer Standard of Conduct Certificate Must be flexible, with availability to work a rotational schedule day schedule (i.e. 9am-5pm, 11am- 7pm, etc.) which includes weeknights and Saturdays. Strong oral and written communication, time management and organizational skills are necessary. Proficiency in Microsoft Office suite and other standard business technology is required. Maintain the confidentiality of the client information. Provide general assistance to clients. Assist in other administrative duties, including file maintenance and answer phone calls. PHYSICAL REQUIREMENTS Ability to use a computer for prolonged periods. Ability to occasionally lift and/or move up to 10 pounds. Ability to stand, walk, or sit for long periods of time. Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork. Ability to bend and retrieve objects and/or documents. Ability to travel in the boroughs of New York City and its adjacent counties via public transportation. Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work. BronxWorks seeks to build an inclusive organization grounded in respect for differences. We support all aspects of diversity, and in accordance with federal, state and local laws, does not discriminate unlawfully against employees and applicants for employment on the basis of age, color, creed, disability, marital status, military status, national origin (including ancestry), predisposing genetic characteristic, race, sex, gender, actual or perceived sexual orientation (including actual or perceived heterosexuality, homosexuality, bisexuality and asexuality), status as a victim of domestic violence, or any other characteristic protected by law. This commitment applies to all terms, conditions and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination.

Administrative Assistant/ Front Desk Bedford-Stuyvesant Restoration Corporation, founded in 1967, is the nation's first community development corporation nestled in the heart of Central Brooklyn in Bed-Stuy. Located at Restoration Plaza, a 300,000 square foot commercial complex that offers a mix of retail, dining, recreation and entertainment, this historic organization is steeped in its mission to close the racial wealth gap. We provide direct services across an economic mobility platform centered on workforce development, affordable housing/homeownership, community revitalization, small business development and arts and culture to 60,000 people annually About the Role The Administrative Assistant / Front Desk position serves as the first point of contact for clients and visitors to the Center for Personal Financial Health (CPFH). CPFH advances economic stability and wealth-building through three core program areas: Care Coordination, Financial Inclusion, and Workforce Development, as a part of the Program Department. This role is critical to ensuring a welcoming, organized, and well-coordinated front-of-house experience. The Administrative Assistant/ Front Desk provides administrative support across all CPFH programs, supports intake and triage, manages scheduling and front desk operations, and helps ensure smooth daily office functionality. The position reports directly to the Senior Director of Program Operations, works closely with CPFH leadership and program staff across programs. Key Responsibilities: Front Desk & Client Engagement Serve as the first point of contact for all clients and visitors, providing a warm welcome and overview of CPFH services. Answer phones, respond to inquiries, route calls appropriately, take messages, and check voicemail daily. Schedule first-time and follow-up appointments, including reminder and confirmation calls. Assign participants to appropriate staff, track no-shows, and reschedule appointments as needed. Conduct follow-up outreach via phone or email to thank participants and share upcoming events and survey clients on their experience. Administrative & Program Support Provide administrative support across CPFH programs, including Care Coordination, Financial Inclusion, Workforce Development, Tax Preparation, and Operations. Maintain daily sign-in sheets, electronic intake trackers, and internal touch-point logs. Order and manage office supplies for all CPFH programs Maintain and update bulletin boards and program materials. Support file maintenance, document shredding, and basic record-keeping. Assist with event support and outreach activities held on the Restoration Plaza campus. Operational Support Open and close CPFH offices daily. Maintain office readiness and organization during business hours (Monday-Friday, 9:00 AM-5:00 PM). Other Perform additional duties as assigned to support CPFH operations and organizational needs. What you bring to the role: Bachelor's degree with at least 1 year of social service experience or High school diploma/equivalency with 1+ year of social service or customer service experience. Experience working in fast-paced, high-volume environments. Knowledge of community resources and experience working with underserved populations. Strong written and verbal communication skills. Excellent organizational, documentation, and time-management skills. Ability to work independently with professionalism, discretion, and strong boundaries. Commitment to confidentiality and ethical standards. Cultural sensitivity and experience working with diverse communities. Proficiency with Google Workspace, Microsoft Word, and calendar systems. Experience with data systems and intake or tracking platforms preferred. Salary Range: $21.97-$23.07 What We Offer: Health, dental, and vision coverage; 12 paid holidays; 4 weeks PTO; paid sick leave; 403(b); commuter benefits; employee assistance program; employee discounts; and additional leave benefits. Application Process: Please include a resume and cover letter outlining your interests and qualifications when applying for this position. (may include other requirements, e.g writing samples, graphic design samples, etc.) Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship. Bedford Stuyvesant Restoration Corporation, its board members, President & CEO, executives and employees are committed to providing equal employment opportunities for all persons regardless of race, creed, color, national origin, sex, ethnicity, gender identity or expression, religion, source of income, sexual orientation, age, disability status, marital status, citizenship status, familial status, military status, domestic violence victim status, predisposing genetic characteristics, employment status, arrest or conviction record or any other characteristic protected by federal, state or local law. Equal employment opportunities extend to all aspects of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment. Anti-Nepotism Policy: Bedford Stuyvesant Restoration Corporation is committed to a policy of employment and advancement based on qualifications and merit and does not discriminate in favor of or in opposition to the employment of relatives.

SNL Lobby Assistant Salary Range: $16.00 per hour Employment Type: Part-Time, Non-Exempt About Us Founded in 1876, The Boys' Club of New York (BCNY) is a youth development organization with the mission to empower boys and young men, ages 7 to 21, by providing effective programs and a supportive community. BCNY provides evidence-based programs to address the evolving social, emotional, health, creative, educational, and vocational needs of our members in meaningful, lasting ways. BCNY develops programs to cultivate positive qualities in members and strives to continually deepen and broaden our impact. Job Summary The SNL Lobby Assistant will perform a variety of duties to ensure the smooth and efficient operations of the Clubhouse facilities and lobby area during rental program hours. This role involves overseeing the building security, traffic control, emergency response, and the welfare/safety of our rental groups. The Lobby Assistant will also perform office related management and operation duties supporting the Lobby Supervisor, Operations Manager and the Clubhouse Director. Job Requirements Frontline employees are not required to be fully vaccinated against COVID-19, however, BCNY strongly encourages all employees to be vaccinated against COVID-19 and obtain a booster shot. Responsibilities Oversee the building security, traffic control, emergency response, and welfare/safety of rental Inspect entire building (entry, exits, stairwells) before rental arrives and after programs ends Prepare rental areas according to renter's request in compliance with policy and procedures Monitor and positively interact with rental staff to ensure rental staff and members are safe in the lobby area, gym, pool, locker-room, changing area, basement, 2nd floor, and bathrooms Monitor all areas in use including but not limited to entry, exit ways and stairwells Secure lobby area; direct parents to waiting area Monitor rental members under 12 leaving with an authorized adult Monitor the rental staff and member ratio count in each area every hour on the 1⁄2 hour Monitor the chemical pool water readings every 2 hours and report any declining changes immediately to Supervisor Assist Lobby Supervisor in any administrative duties as needed Use behavior management strategies to defuse inappropriate behavior when necessary Attend mandatory professional development trainings Other duties as assigned Qualifications High School Diploma or equivalent required 1 year of Front Desk work experience and experience with youth Demonstrated organizational/ leadership ability First Aid and CPR certification desirable What We Offer * PTO: Sick time only The Boys' Club of New York is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other status protected by law. If you have a disability or other protected need requiring an accommodation, please contact Human Resources.

Abode, one of the largest and effective nonprofits working to end homelessness in the Bay Area, is seeking Peer Specialist for our Renascent Place program in San Jose, CA. About the role: The Peer Specialist provides outreach, case management, or rehabilitative services. This position, along with team members will provide outreach, engage, house, and wrap around clinical services to participants. These participants will be identified through county data and other assessment processes as being the most frequent users of emergency services, criminal justice, and other homeless/county services in the County. Program participants will have Serious Mental Health Disorders, Substance Use Disorders, and/or Chronic Health Conditions. The People and Culture: You will be surrounded by some of the most talented, supportive, smart, and kind leaders and teams - people you can be proud to work with Abode Services regularly recognizes employees' efforts, seeks employees' input, and cares for employees as people with lives outside of work. We believe that we make better decisions and provide quality services when our workforce reflects the diversity of the communities in which we operate. People of color make up nearly 70% of our workforce and we strive to recruit and retain employees from all backgrounds. Our Benefits & Perks: $25.00-$27.50/ DOE 100% paid health, vision, and dental options 19 PTO days & 12 Holidays per year Voluntary benefits: FSA, EAP, Commuter Checks, Life Insurance, Legal, and more 3% retirement match/contribution Professional Development Trainings and Opportunities, Leadership Academy Programs, and All Staff Events Dynamic, mission-driven culture and supportive leadership. We support you in supporting others How You Make an Impact: Provide outreach and engagement to homeless adults to locate referred individuals. Locations include but are not limited to encampments, parks, shelters, treatment facilities, jail, court, etc. Help re-engage participants enrolled in the program who have lost contact with the team. Assist in interviewing and completing initial intakes with clients, gathering, and assembling related information, and maintaining appropriate records and files. Maintain thorough and concise case notes. Assist in linking participants with community treatment services for mental health, substance recovery, physical health care, financial assistance, educational and employment services, housing, advocacy, socialization activities, and other services. Assist participants with establishing goals and strategies for increasing self-sufficiency. Assist participants with accessing public benefits (i.e., General Assistance, Food Stamps, and SSI). Support participants as they navigate the criminal justice and court systems. Advocate for participants by interacting with judges, court mental health staff, public defenders, etc. Help participants develop a Wellness Recovery Action Plan. Provide support, role modeling, and coaching to participants in the program. Attend clinical, administrative, and case conferencing meetings as dictated by the program supervisor. Enter all data on time and correctly to support program evaluation and outcomes tracking. Ensure proper and timely documentation of services including written case notes using the BIRP formats and billing services to Medi-Cal. Assist the Program Manager, Clinical Supervisor, and other staff as needed. Other duties as assigned. How You Meet Qualifications: High school diploma or equivalent required. Personal life experiences with recovery from addiction, homelessness, and/or mental health recovery required. Six months of field experience working with people experiencing homelessness. Use of personal vehicle and proof of a valid and current California Driver's License and current insurance along with a clean DMV record required. COMPETENCIES: Excellent verbal & written communication, organizational, and time management skills. Strong analytical and problem-solving skills with meticulous attention to detail. Ability to work well independently and collaboratively with teams. Possess an understanding of and practice cultural sensitivity. Experience in building rapport and engaging in the most difficult to serve participants. Experience and ability to build supportive and respectful working relationships with individuals with disabilities and/or are experiencing homelessness that instills hope and promotes self-determination using a strengths-based approach. Sensitivity to and understanding of the special needs of the homeless. Proficiency in Microsoft Office programs, systems, and platforms. Ability to learn and use required mobile devices and business-related applications. High degree of emotional intelligence, cultural humility, with a proven track record to build and maintain effective relationships with a wide variety of internal and external contacts. Notice: This description is to be used as a guide only. It does not constitute a contract, commitment or promise of any kind. Abode Services reserves the right to change, add, delete, upgrade, or downgrade the position as dictated by business necessity at any time with or without notice. Notice: Abode Services is an Equal Opportunity Employer/Drug Free Workplace Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Hill House Home is seeking an experienced Executive Assistant to join our New York team, reporting directly to the CEO. This person will be the central point of contact and right hand to the CEO for a range of business operational and personal administrative duties and responsibilities. The ideal candidate is highly organized, confident, and collaborative with strong professional boundaries and a no-drama attitude. This role will be supporting the CEO in a hybrid environment, working at least 4 days per week in office. What You'll Do: Provide full executive and personal support to the CEO, anticipating needs in advance. Manage complex daily calendars, including personal and professional scheduling, meetings, events, fittings, photo shoots, travel, and family commitments. Manage personal appointments, inclusive of family appointments when necessary Liaise across departments to ensure the CEO has all necessary materials and updates prior to meetings, events, and speaking engagements. Work across departments to track and communicate key dates (photo shoots, events, product launches), ensuring the calendar is always up to date. Oversee domestic and international travel arrangements (flights, hotels, ground transportation, reservations, and itineraries). Manage RSVPs for personal and professional events, ensuring accurate calendar updates and reminders Manage personal shopping, wardrobe coordination, and event styling support in partnership with internal team members Manage arrival and ordering of new clothing collections; coordinate try-ons for CEO. Work with PR and communications teams to support interviews, appearances, and guest engagements. Coordinate with family support and household staff on school schedules, family travel, and personal appointments/ logistics. Support office management needs, including groceries, supplies, building liaison responsibilities, onboarding, and sample management. Assist with company board meetings, team events, and special projects as needed. Maintain strong communication across all key stakeholders to ensure the CEO is informed and prepared. Who You Are: 4-6 years' experience in a similar Executive/Personal Assistant role, ideally supporting a founder, CEO, or high-profile individual. Proficiency with G-Suite, expense management systems, communication and presentation tools and comfort with digital-first workflows. Exceptional organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment. A natural problem-solver, who is also intuitively analytical and creative. Collaborative and kind, who understands the importance of boundaries and discretion. A proactive problem-solver who can anticipate needs and guide with thoughtful support. Ability to work from NYC HQ 4 days a week You get things done by engaging in high level teamwork and flexing your interpersonal skills. You are organized and able to handle multiple tasks with a sense of urgency. A natural problem-solver, who is also intuitively analytical and creative. Ability to work in a fast-paced work environment. Compensation for the role will be determined based on the candidate's qualifications, skills, and experience. The estimated annual compensation for this role is $95,000+ Hill House Home is a digital-first lifestyle brand that brings beauty and joy to every day rituals. Since launching with bedding in 2016, Hill House Home has extended its collections to offer bath, baby, accessories and apparel, including their widely beloved Nap Dress . With its design-centric approach, Hill House Home offers impeccable quality, and timeless, feminine styles through quality products designed to enhance and celebrate life. Their specific aesthetic point-of-view and customer-led approach bring a fresh, accessible perspective to these time honored categories. Hill House Home Inc. is committed to building a diverse team and fostering an inclusive culture and is proud to be an equal opportunity employer. We embrace and encourage our employees' differences in ethnicity, religion, national origin, gender, family status, sexual orientation, gender identity, gender expression, age, veteran status, disability, pregnancy, medical conditions, and other characteristics. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by sending an email to ***********************.

EMPLOYMENT TYPE: Full Time FLSA Status: NON-EXEMPT COMPENSATION: $20.91- $26.77 APPLICAITON DEADLINE: Open Until Filled MISSION STATEMENT: Join Kings Community Action Organization (KCAO) and make a difference in Kings County, CA. KCAO envisions a future where all people in Kings County are able to live with dignity, have access to available resources and have the opportunity, motivation and ability to live economically productive and satisfying lives. Our Mission: Working as a team, KCAO will seek and provide programs that develop self-sufficiency in individuals, families, and communities within Kings County. Our Vision: Kings County residents and communities will achieve self-sufficiency through the high quality and client-focused programs of KCAO. We are a private nonprofit helping people and changing lives in Kings County since 1965. Do you see yourself as part of our team of passionate, committed, and caring people? JOB SUMMARY: The Administrative Assistant III models outstanding customer service to all stakeholders. Administrative Assistant III works under the supervision of and supports the Administrative Services Director in order to enhance the effectiveness of the Administrative Services Department through a one-on-one relationship. The Administrative Assistant III serves as the primary point of contact for all essential matters pertaining to the Administrative Services Department and is responsible for performing a variety of administrative and operational tasks related to the oversight of daily office operations and acts as a representative of the Administrative Services Director. DUTIES AND RESPONSIBILITIES: Conserves Administrative Services Director's time by tracking and routing correspondence, mail, contracts, grants, and other related documentation. May draft letters and documents, initiating telecommunications. Communicates clearly and effectively with the Administrative Services Director regarding organizational needs, appointments and other commitments. Welcomes guests and staff to the office by greeting them, in person or on the telephone, answering or directing inquiries. Supporting the Administrative Services Director by scheduling meetings, information sharing, compiling monthly board committee packets and information, and may serve as the Recorder as needed. Assist in maintaining Administrative Services Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Provides administrative support to all Administrative Services areas, including the Finance and Human Resources Departments. May occasionally provide support to other Administration and Executive Departments as needed. May submit inquiries or requests regarding personnel action forms on behalf of the Administrative Services Director. Assist with maintaining records, reports, and logs pertaining to various flow processes as needed. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Perform administrative/office work including but not limited to compiling data for reports, preparing reports, composition and typing of correspondence, memos, entering computer data, establishing and maintaining files, and maintaining flow of internal and external correspondence. Maintain confidence and protect operations by keeping information confidential. Gather and compile necessary information in anticipation of Administrative Services Director's and department's needs. Responsible for maintaining a key box that contains select keys for the Administrative Services Department; checks keys in/out to staff as needed. Maintains the department's spare equipment, such as laptops; checks devices in/out to staff as needed. Supports Administrative Services team by requesting vehicle check outs, and submitting facilities and IT tickets as needed. Ensure operation of office equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; evaluating new equipment and techniques. Prepares purchase requisitions and check requests for the department to ensure prompt payment of financial obligations in accordance with Fiscal procedure(s). Maintains office supplies for Administrative Services Offices; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies all in accordance with KCAO purchasing policy. Prepare reports monthly and annually as requested by the Administrative Services Director. May support Administrative Services Department by assisting with preparations and coordination of meetings, including but not limited to department staff meetings, New Employee Orientation, Supervisor Orientation, Onboarding, PHAT Friday, and Financial Advisor meetings with staff. May serve as a core member of the Annual Celebration of Employees (ACE) event planning committee. May serve as a department representative and an active member on KCAO committees, such as the Employee Advisory Committee (EAC) and the Safety Committee. May serve as back-up to provide coverage or coordinate coverage for the front desk reception area. Recording meetings as requested by the Administrative Services Director. Maintains professional and technical knowledge by attending educational workshops or training, as applicable. Attend all necessary meetings and conferences. Special events and projects assigned. Perform all other duties as assigned. EDUCATION/EXPERIENCE: A.A degree in Business Administration or related field. AND A minimum of two years administrative support experience to a department manager or director; OR High School diploma or (equivalent). AND A minimum of five years administrative support experience to a department manager or director. OTHER REQUIREMENTS: Travel and attend out of area meetings and conferences as per the funding source(s). Work variable hours and days, including those outside regular Monday through Friday, 8 a.m. to 5 p.m. business hours. Meet and maintain KCAO hiring requirements which include: Criminal Record Clearance including California DOJ, FBI, Child Abuse Centralized Index (CACI), National Sex Offender Public Website (NSOPW), and the California Sex and Arson Registry (CSAR)(Megan's Law). Health examination with tuberculin clearance. Ability to be contacted outside of regularly scheduled work hours in case of emergency. KNOWLEDGE, SKILLS AND ABILITIES: Bi-lingual (English/Spanish) is preferred. Customer Service - Basic knowledge of principles and processes for providing high quality customer service through individual, group and community interactions. Editing - The ability to check for spelling, comprehension and consistency, and then suggest revisions as needed. Problem Solving - Identifying problems and reviewing related information to develop and evaluate options and implement solutions. Organization - Very strong organization and follow-up skills. Interaction - Ability to interact effectively with entire organizational strata from entry level to senior management, Executive Director, and up through Board of Directors' level to gain consensus and feedback on decisions and initiatives. Prioritization - Ability to multitask and prioritize objectives and tasks daily, as well as mid and long term. Timeliness - Responding to requests and other needs in a timely manner; consistently meeting deadlines. Objectivity - Must be able to maintain a sense of objectivity and confidence at all times, particularly when handling sensitive issues. Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Computers and Electronics - Knowledge of, electronic equipment, and computer hardware and software, including applications and programming. Attention to Detail - Must have good attention to detail skills such as being thorough in completing work tasks accurately. Typing - Ability to type 45 wpm on a keyboard Mathematics - Ability to add, subtract, divide, multiply; use fractions, percentages, decimals and basic math. Collaboration - Ability to work in a team-based environment to accomplish common goals. Professionalism - Ability to maintain professional objectivity in all situations and act in a manner distinguished by high level of character. Adaptability - Ability to adapt easily to changing conditions and work responsibilities, including the acceptance of suggestions and ideas from Supervisors, team members and authorities in the field. Transportation - Access to reliable transportation is needed, but a personal vehicle is not . PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to assist qualified individuals with disabilities in performing the essential functions. While performing the duties of this job, the employee is required to: Frequently sit for lengthy periods of time of 6 hours or more per day, with the ability to stand, walk short distances and stretch as needed. Occasionally stand and walk for periods or 2 or more hours per day. Frequent use of hands and fingers to handle or feel objects, tools or controls such as pens to write, and computer keyboard and mouse, requiring repetitive motion of fingers, hand, wrist and arms for lengthy periods of time. Frequently reaching with hands and arms upward, outward and downward. Frequently bend and stoop to access files and documents. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus, including the ability to use a computer and drive a company vehicle. Communicate through frequent use of telephone and other forms of oral communication throughout the day (also requiring repetitive motion of fingers, elbow and hand). Frequently lift up to 5 pounds from ground level to a height of 60 inches. Occasionally lift up to 30 pounds from ground level to a height of 60 inches. Occasionally ascend/descend one flight of stairs. Occasionally use fingers, hands, arms, legs, feet, eyes and other related body movements to drive a vehicle. Occasionally travel from site to site in all weather conditions as requested or needed. Occasionally walk and stand outdoors for periods up to 2 hours. This position description is only a listing of the representative duties and responsibilities and not meant to be an exhaustive list of every duty and responsibility. This position description is meant to communicate expectations for minimal and satisfactory job performance and not intended to be an employment contract of any kind or type.

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal Competitive Compensation Starting pay $24/hour OVERVIEW OF POSITION: Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. ESSENTIAL FUNCTION: Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc. Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Orders office and program supplies; researches options with vendors and suppliers. May deliver scheduling services, based on the service lines needs. Performs other duties as assigned. EDUCATION: Typically requires H.S. Diploma or national equivalent. EXPERIENCE: 1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully. KNOWLEDGE, SKILLS, ABILITIES: Demonstrated proficiency with MS Office applications (Word, Excel, Outlook). Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public. Ability to maintain customer service orientation and professionalism in all interactions. Ability to exercise independent judgment and employ basic reasoning skills. Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements. The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc. The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting. Carrying/Lifting: Occasional / Up to 30 lbs. Standing: Occasional / Up to 3 hours per day Sitting: Constant / Up to 8 hours per day Walking: Occasional / Up to 3 hours per day Repetitive Motion/Activity: Keyboard activity, telephone use, writing Visual Acuity: Ability to view computer monitor and read newsprint Travel: None Environmental Exposure: None

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal Hourly rate $22.12 per hour. OVERVIEW OF POSITION: Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. ESSENTIAL FUNCTION: Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc. Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Orders office and program supplies; researches options with vendors and suppliers. May deliver scheduling services, based on the service lines needs. Performs other duties as assigned. EDUCATION: Typically requires H.S. Diploma or national equivalent. EXPERIENCE: 1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully. KNOWLEDGE, SKILLS, ABILITIES: Demonstrated proficiency with MS Office applications (Word, Excel, Outlook). Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public. Ability to maintain customer service orientation and professionalism in all interactions. Ability to exercise independent judgment and employ basic reasoning skills. Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements. The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc. The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting. Carrying/Lifting: Occasional / Up to 30 lbs. Standing: Occasional / Up to 3 hours per day Sitting: Constant / Up to 8 hours per day Walking: Occasional / Up to 3 hours per day Repetitive Motion/Activity: Keyboard activity, telephone use, writing Visual Acuity: Ability to view computer monitor and read newsprint Travel: None Environmental Exposure: None

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal M-F 10-6 $23 per hour OVERVIEW OF POSITION: Under general guidance, performs a variety of administrative support activities for the efficient operation of the Behavior Provider Network (BPN), as well as leading and providing direction to other Administrative Assistants within the BPN. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles, audits, and analyzes information for inclusion in reports or presentation materials. ESSENTIAL FUNCTION: Leads and provides guidance to administrative assistants within the behavior provider network to ensure the highest quality of service with referrals, assignments, reports, and communications. Hires, trains, evaluates, and counsels administrative assistants, as necessary. Provides support in meeting organization and preparation; sets agenda and takes notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments; books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls; retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence, memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Aggregates and produces monthly data reports on network provider performance. Coordinates and oversees audit data review as necessary. Performs other duties as assigned. EDUCATION: Requires a High School Diploma, GED, or national equivalent EXPERIENCE: 5+ years of related experience. KNOWLEDGE, SKILLS, ABILITIES: Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint), Windows-based applications, databases, and internet usage. Excellent organizational, decision-making, and oral and written communication skills to be able to communicate effectively with all levels of associates, physician's office personnel, and the general public. Ability to assist in efficient office operations, work independently, and as a team member. Ability to maintain customer-service orientation and professionalism in all interactions. Ability to exercise discretion and confidentiality pertaining to the work environment. Ability to prioritize and organize workload and be able to produce high-quality results with meticulous attention to detail. Ability to remain focused and flexible while shifting/changing priorities, heavy workload and tight deadlines. Ability to acquire an understanding of organization and department policies and practices. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals of Southern California and/or program requirements. Ability to travel locally; maintain driving record in compliance with Transportation Safety Standards; maintain auto insurance and vehicle registration. Carrying/Lifting: Occasional Standing: Occasional Sitting: Occasional Walking: Occasional Repetitive Motion/Activity: Frequent speaking, listening to clients, staff, andother professionals. Visual Acuity: Paying close visual attentionwhile working on a tablet/computer/laptop. Travel: Up to 10% Environmental Exposure: Exposure to unpleasant or hazardous workingconditions (noise, heat, dust, bodily fluids, etc.) less than 5% of work time.

Ministry Administrative Coordinator (Adult Ministries) Reports to: Ministry Pastor FLSA Status: Non-Exempt Job Status: Full-Time The Ministry Administrative Coordinator provides essential administrative, organizational, and relational support to the Adult Ministry teams and the Granite Bay Campus. This role helps ensure smooth day-to-day operations, clear communication, and an excellent experience for volunteers, staff, and the congregation. The ideal candidate is detail-oriented, highly relational, a self-starter, and someone who thrives in a fast-paced ministry environment. Key Responsibilities Administrative & Operational Support Serve as the primary administrative support for ministry pastors and ministry team members. Manage calendars, schedule meetings, coordinate appointments, and prepare meeting materials. Maintain updated ministry records, files, rosters, and databases. Assist with budget tracking, expense reports, invoices, and purchase orders. Coordinate ministry communication, including email responses, weekly updates, newsletters, and follow-ups. Support weekend service readiness by preparing materials, printing resources, and ensuring ministry spaces are stocked and organized. Create, update, and distribute ministry-related documents, forms, and resources. Event & Program Coordination Assist with the planning and execution of ministry events, classes, retreats, trainings, and special gatherings. Oversee event registration, attendance tracking, payment processing, and communication touchpoints. Coordinate facilities requests, room setups, equipment needs, and event logistics. Ensure volunteers and participants have the materials and information needed for a great experience. Volunteer Support Support volunteer onboarding by preparing applications, verifying background checks, follow-up communication, and orientation materials. Maintain up-to-date volunteer schedules, rosters, and contact lists. Coordinate with ministry leaders regarding volunteer assignments, communication, and appreciation efforts. Help create an environment where volunteers feel valued, equipped, and connected. Communication & Guest Experience Serve as a warm and welcoming point of contact for ministry guests, parents, volunteers, leaders, and new attendees. Respond promptly and professionally to emails, phone calls, and in-person inquiries. Assist with weekend and midweek ministry presence as needed, helping ensure smooth operations and excellent hospitality. Team & Campus Support Work closely with the ministry pastor and staff team to help bring the ministry vision to life. Collaborate across departments to support campus-wide initiatives, projects, and events. Maintain confidentiality, professionalism, and a spirit of unity in all interactions. Mission Critical Consistently live out and uphold Bayside's Core Values, Staff Culture & Values, Vision Statement, and Points of Accountability. Attend campus, department, and all-campus/all-staff meetings. Requirements Skills & Attributes Strong administrative skills with the ability to manage multiple tasks efficiently. Team-oriented, collaborative, and able to work effectively with staff and volunteers. Excellent communication and interpersonal skills. Detail-oriented and proactive problem solver. Adaptable and able to work in a dynamic, evolving ministry environment. Experience & Education High school diploma required; Associate's or Bachelor's degree preferred. Previous administrative or ministry support experience strongly preferred. Proficiency in Microsoft Office and the ability to easily learn new systems. Experience coordinating events, volunteers, or ministry environments is a plus. Excellent written, verbal, and organizational skills. Physical Requirements Ability to lift up to 25 lbs. Able to sit, stand, walk, and move around campus as needed for ministry operations. Time Commitment Full-time, up to 40 hours per week Able to work weekends or evenings occasionally for ministry events. The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Administrative Coordinator Reports to: Executive Pastor FLSA Status: Non-exempt Job Status: Part-time The Administrative Coordinator plays a vital role in making ministry happen by providing top-notch administrative support, helping our staff and volunteers stay organized, and ensuring daily operations run smoothly. This person thrives in a fast-paced environment, communicates clearly, and has a heart to serve others with excellence. Responsibilities Provide administrative support to ministry leaders and campus staff. Oversee main phone lines, general inboxes, and inbound communication. Manage room reservations, events logistics, and resource allocation. Manage calendars, meetings, and scheduling needs with accuracy and attention to detail. Prepare correspondence and ministry-related documents. Assist with event coordination, registrations, and communication between teams. Maintain accurate records, databases, and files. Help with purchasing, expense reports, and basic budget tracking. Greet and assist guests, staff, and volunteers with warmth and professionalism. Collaborate with other administrative and ministry teams to support church-wide initiatives. Other duties as assigned by the Executive Pastor. Mission Critical Uphold the Bayside Core Values, Staff Culture & Values, Vision Statement and Points of Accountability for Staff. Attend campus and team meetings as directed by the Executive Pastor Requirements Qualifications Strong organizational and time management skills with the ability to prioritize multiple projects. Excellent written and verbal communication skills. Proficient in Microsoft Office with a solid understanding of basic computer operations and the ability to quickly learn new applications and systems. Dependable, flexible, and able to maintain confidentiality. A team player who enjoys helping others succeed. Previous administrative or office support experience preferred. A heart for ministry and a desire to see people grow in their faith. The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

Purpose and Scope The Donor Relations & Administrative Specialist is responsible for coordinating, administering, and enhancing diocesan donor engagement and stewardship operations. Serving as a key strategic partner to the Office of Mission Advancement leadership team, this position provides comprehensive administrative and strategic support. This position is accountable for designing and implementing stewardship initiatives, analyzing donor engagement data, recommending improvements to donor experience, and overseeing the execution of donor communication strategies across digital, phone, and in-person channels. The role also develops engagement frameworks and content to support interns and contributes meaningfully to the overall donor engagement and advancement strategy of the Diocese. Essential Job Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Serve as a strategic administrative partner to the Office of Mission Advancement leadership team by coordinating workflows, priorities, and donor-related initiatives with minimal supervision. Manages donor engagement processes, timelines, and communications to ensure alignment with diocesan advancement goals. Maintain well established systems for organizing donor engagement records, communications, and stewardship strategies. Administer and oversee the operational and strategic functions of all diocesan giving societies, including stewardship plans, communications cadence, recognition standards, and donor benefits. Design and manage annual stewardship touchpoints, spiritual benefits, recognition pieces, and donor appreciation initiatives. Evaluate the effectiveness of stewardship activities and recommend improvements to enhance donor satisfaction and retention. Develop, implement, and manage a comprehensive mid-level donor engagement strategy focused on increasing donor loyalty, retention, and philanthropic investment. Analyze donor data and segment donor portfolios to identify trends, opportunities, and tailored stewardship approaches. Design donor journeys based on giving history, engagement level, and donor interests, using a variety of relationship-building methods. Draft and oversee donor-facing communications, including letters, emails, newsletters, updates, prayer intentions, and invitations, ensuring consistency with diocesan voice and mission. Collaborate strategically with the Communications Manager to shape donor storytelling and digital engagement initiatives. Develop talking points, templates, and micro-campaign materials to guide intern and team outreach efforts in alignment with diocesan priorities. Independently manage CRM-related processes tied to donor acknowledgment, engagement tracking, and stewardship reporting. Ensure data integrity, confidentiality, and proper documentation of donor interactions. Utilize CRM data to inform strategic decisions and recommend process improvements to leadership. Additional Job Functions Provide professional-level support for Office of Mission Advancement events, donor gatherings, and stewardship receptions including on-site coordination. Uphold strict confidentiality standards related to donor information and diocesan operations. Represent the values and mission of the Roman Catholic Diocese of Phoenix in all donor and stakeholder interactions. Perform other related duties as assigned that are consistent with the scope and level of the position. Requirements Knowledge, Skills and Abilities Required High level of initiative and ability to manage multiple deadlines. Exceptional organizational, analytical, and project management skills. Strong written and verbal communication skills, including professional donor correspondence. Ability to interpret donor data and translate insights into engagement strategies. Proficiency with CRM systems (Raiser's Edge preferred). Ability to collaborate effectively with clergy, donors, leadership, and staff. Bilingual preferred. Minimum Qualifications · Active practicing Roman Catholic in full communion with the Church. · Ability to articulate and witness to the mission and teachings of the Catholic faith. · Bachelor's degree preferred; associate's degree accepted with commensurate experience. · 1-3 years of professional experience in donor relations, advancement, stewardship, administration, or nonprofit operations. · Demonstrated experience managing projects, communications, or programs requiring independent judgment. · Proficiency in Microsoft Office and database systems. · Experience in a nonprofit, parish, ministry, or development environment preferred. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing. Physical Demands This is a sedentary role; however, attendance and travel to events is required. This position also requires the ability to lift files, open filing cabinets and bend or stand, as necessary. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice

Join Our Team as an Administrative Support Specialist! Are you passionate about supporting the Senior Population and making a real difference in their lives? EAC Network, a leading not-for-profit social service agency dedicated to helping over 79,000 people through 100 impactful programs across Long Island and NYC, is looking for a dedicated Part-Time Administrative Support Specialist to join our Hempstead Senior Community Service Center Program. Salary: $19.83 Schedule: 25 hour per week, 9am to 2:30pm Monday through Friday Location: Hempstead Senior Center, 24 Clinton C Boone Blvd in Hempstead NY (Basement of Baptist Church) What drives the core purpose of this job: The Administrative Support Specialist is responsible for assisting the Hempstead Center Manager with the daily operations of the Center. What are the key responsibilities: Answer telephone, take messages and respond to requests for lunch reservations and transportation. Prepare and maintain daily program sign in sheets. Assist with maintaining all client records - paper and electronic. Input data and prepare monthly calendars. Develop and conduct small group activities such as crafts, games, current events & clean up. Assist in the kitchen with morning set up and lunch service. Assist with escorting seniors to off-site activities. Interact with seniors and encourage them to participate in activities. Oversee daily operations of the Center in the absence of the Center Manager. Perform all other relevant duties as determined by supervision and EAC NETWORK Administration. What key knowledge, skills, and abilities are required to excel in this role: High School Diploma or educational equivalent required. Must have minimum of 1 years' previous experience working with the elderly. Must be proficient in computer applications or other automated systems such as spreadsheets, Microsoft Office applications, calendar, and email and/or database software necessary to perform work assignments including the ability to use all office equipment. Excellent communication and organizational skills. Upon hire, must obtain certificate in Food Managers Training from Nassau County Department of Health. Must possess valid NY State Drivers License, have access to an automobile. What We Offer At EAC Network, you will find more than just a job - you will find a supportive work environment committed to your well-being and growth. We champion equity, justice, and belonging, fostering a workplace where every voice is valued and empowered.

Department Activity Team Employment Type Fixed Term Contract Location Global Workplace type Onsite Key Responsibilities Skills, Knowledge & Expertise Job Benefits About Princess Cruises At Princess Cruises, we believe in creating a welcoming, inclusive, and supportive work environment for our diverse, multicultural teams, both at sea and on shore. We offer unique career opportunities that combine professional growth, adventure, and the chance to make a lasting impact on people's lives through travel. Whether you're looking to advance your hospitality career, explore the world, or work in a dynamic, high-performing environment, Princess Cruises offers: Opportunities to travel and experience new cultures. Comprehensive training and development programs. A strong focus on teamwork and personal growth. Competitive compensation and benefits. A chance to be part of a world-class brand known for excellence. Get to know us by exploring our career site. You'll learn about our history, hear first-hand what our employees love about working for Princess Cruises, and discover the passion we have for giving our guests lifetime memories. Princess Cruises is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to the applicant's age, color, race, religion, national origin, sex (including pregnancy and pregnancy related conditions), sexual orientation, gender identity or expression, disability, genetic information, or military or protected veteran status or any other characteristic protected under applicable laws. Scam Alert Protect Yourself from Recruitment Scams. Your safety and trust are important to us. Thank you for helping us maintain a secure and transparent hiring process. Documents

Department Activity Team Employment Type Fixed Term Contract Location Global Workplace type Onsite Key Responsibilities Skills, Knowledge & Expertise Job Benefits About Princess Cruises At Princess Cruises, we believe in creating a welcoming, inclusive, and supportive work environment for our diverse, multicultural teams, both at sea and on shore. We offer unique career opportunities that combine professional growth, adventure, and the chance to make a lasting impact on people's lives through travel. Whether you're looking to advance your hospitality career, explore the world, or work in a dynamic, high-performing environment, Princess Cruises offers: Opportunities to travel and experience new cultures. Comprehensive training and development programs. A strong focus on teamwork and personal growth. Competitive compensation and benefits. A chance to be part of a world-class brand known for excellence. Get to know us by exploring our career site. You'll learn about our history, hear first-hand what our employees love about working for Princess Cruises, and discover the passion we have for giving our guests lifetime memories. Princess Cruises is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to the applicant's age, color, race, religion, national origin, sex (including pregnancy and pregnancy related conditions), sexual orientation, gender identity or expression, disability, genetic information, or military or protected veteran status or any other characteristic protected under applicable laws. Scam Alert Protect Yourself from Recruitment Scams. Your safety and trust are important to us. Thank you for helping us maintain a secure and transparent hiring process.

Job DescriptionDescriptionBy applying to this position, your application will be submitted to Princess Cruises' internal Talent Acquisition team and will be reviewed by a professional recruiter who will contact you soon if your qualifications meet our requirements for this position. As the world's leading cruise line, our guests have high expectations of us, and we have high expectations of our team members. We appreciate your patience as we carefully review each candidate. Set a course for adventure with Princess Cruises! The employer of choice in the cruise industry, our fleet of Love Boats offer exceptional facilities and extensive professional development and recreational programs for our valued teammates who hail from more than 60 countries around the globe. An iconic brand beloved by millions, we love people who love what they do and work together to help our guests create a lifetime of wonderful memories while providing friendly, attentive and authentic service like only Princess can. As a member of the Princess Family, you'll enjoy a truly adventurous career with excellent incentives, unlimited opportunities for growth, and ports of call that will leave you breathless. Key Responsibilities The Activity Staff is responsible for creating lasting memories by consistently delivering a guest-centric product experience that aligns with brand standards and health and sanitization protocols. They create positive connections, emcee key activity and entertainment programming, and support a guest and teammate-centric culture that increases Net Promoter, profitability, Service Excellence, and drives a safe and healthy environment in accordance with HESS protocols. As a natural performer, they create, host, train, promote, emcee, and assist all activities and events, creating an engaging and entertaining experience for guests. They embrace MedallionClass products, services, and applications to identify guests and deliver exceptional, personalized service. They are accountable for consistent product delivery and apply the Service Excellence philosophy. They collaborate with onboard teammates to provide reliable information and updates to deliver an outstanding guest experience. They provide a positive first impression to guests through a warm, welcoming greeting, maintain the company's standard, and comply with fleet safety regulations in accordance with HESS protocols. They own their experience area and support the development, implementation, and execution of initiatives in alignment with the Entertainment leadership team. They anticipate and take ownership of guest needs and requests, demonstrate responsibility, authority, and accountability in all performance areas, and actively learn and answer questions on product, policy, demographic, itinerary, and port information. They arrive at events at least 15 minutes early to ensure efficient setup and engage with guests, and prioritize performance standards set out by the Cruise Staff Tier Program. They responsibly use consumable items and maintain assigned equipment clean and in good condition. Skills, Knowledge & Expertise Candidates for the role of Activity Staff must demonstrate an understanding of the fundamental principles of guest experience and hospitality operations. They must also exhibit a commitment to providing exemplary guest service and a willingness to support others in the delivery of the same. Those who are successful in their candidacy must demonstrate a comprehensive knowledge and enthusiasm for the implementation of an engaging and high-quality activity program, with a commitment to providing experiences for individuals of all ages and abilities. Furthermore, they must exhibit a clear understanding of the importance of offering a diverse range of activities that cater to the varying interests and abilities of participants. The candidate must possess a stage style that is confident yet charming, charismatic and energetic. The delivery must be controlled, natural and easy to watch, yet engaging, humorous and endearing. A comprehensive curriculum vitae is essential. It is important to provide a concise and easily readable overview of one's professional experience. However, if we may offer a suggestion, it is often preferable to present a minimalist approach. Additionally, a brief video presentation showcasing the candidate's personality, communication abilities, and public speaking skills is required. While it is not necessary to have a professional video, it is essential that it accurately represents the candidate's genuine appearance. Please refer to the attached Video Submission Instructions. This Job Opportunities is available for Japanese speaking candidates only. Job BenefitsEmbark on a career adventure like no other! As part of the Princess Cruises team, you'll enjoy: A competitive salary package. Your comfortable double cabin - your space to relax and recharge. Company-paid travel to and from the ship, so you can focus on the journey ahead. Access to exclusive areas and benefits onboard (depending on the rank and occupational group). A vibrant recreation and welfare program designed to support your well-being and work-life balance. Access to exceptional learning and development opportunities to grow your skills and advance your career. The chance to travel the world, exploring exciting destinations while doing what you love. A welcoming, inclusive, and dynamic work environment where your contributions are valued. Join us and become part of a global team that's passionate about delivering unforgettable experiences-both for our guests and for one another.

Job DescriptionDescriptionBy applying to this position, your application will be submitted to Princess Cruises' internal Talent Acquisition team and will be reviewed by a professional recruiter who will contact you soon if your qualifications meet our requirements for this position. As the world's leading cruise line, our guests have high expectations of us, and we have high expectations of our team members. We appreciate your patience as we carefully review each candidate. Set a course for adventure with Princess Cruises! The employer of choice in the cruise industry, our fleet of Love Boats offer exceptional facilities and extensive professional development and recreational programs for our valued teammates who hail from more than 60 countries around the globe. An iconic brand beloved by millions, we love people who love what they do and work together to help our guests create a lifetime of wonderful memories while providing friendly, attentive and authentic service like only Princess can. As a member of the Princess Family, you'll enjoy a truly adventurous career with excellent incentives, unlimited opportunities for growth, and ports of call that will leave you breathless. Key Responsibilities The Activity Staff is responsible for creating lasting memories by consistently delivering a guest-centric product experience that aligns with brand standards and health and sanitization protocols. They create positive connections, emcee key activity and entertainment programming, and support a guest and teammate-centric culture that increases Net Promoter, profitability, Service Excellence, and drives a safe and healthy environment in accordance with HESS protocols. As a natural performer, they create, host, train, promote, emcee, and assist all activities and events, creating an engaging and entertaining experience for guests. They embrace MedallionClass products, services, and applications to identify guests and deliver exceptional, personalized service. They are accountable for consistent product delivery and apply the Service Excellence philosophy. They collaborate with onboard teammates to provide reliable information and updates to deliver an outstanding guest experience. They provide a positive first impression to guests through a warm, welcoming greeting, maintain the company's standard, and comply with fleet safety regulations in accordance with HESS protocols. They own their experience area and support the development, implementation, and execution of initiatives in alignment with the Entertainment leadership team. They anticipate and take ownership of guest needs and requests, demonstrate responsibility, authority, and accountability in all performance areas, and actively learn and answer questions on product, policy, demographic, itinerary, and port information. They arrive at events at least 15 minutes early to ensure efficient setup and engage with guests, and prioritize performance standards set out by the Cruise Staff Tier Program. They responsibly use consumable items and maintain assigned equipment clean and in good condition. Skills, Knowledge & Expertise Candidates for the role of Activity Staff must demonstrate an understanding of the fundamental principles of guest experience and hospitality operations. They must also exhibit a commitment to providing exemplary guest service and a willingness to support others in the delivery of the same. Those who are successful in their candidacy must demonstrate a comprehensive knowledge and enthusiasm for the implementation of an engaging and high-quality activity program, with a commitment to providing experiences for individuals of all ages and abilities. Furthermore, they must exhibit a clear understanding of the importance of offering a diverse range of activities that cater to the varying interests and abilities of participants. The candidate must possess a stage style that is confident yet charming, charismatic and energetic. The delivery must be controlled, natural and easy to watch, yet engaging, humorous and endearing. A comprehensive curriculum vitae is essential. It is important to provide a concise and easily readable overview of one's professional experience. However, if we may offer a suggestion, it is often preferable to present a minimalist approach. Additionally, a brief video presentation showcasing the candidate's personality, communication abilities, and public speaking skills is required. While it is not necessary to have a professional video, it is essential that it accurately represents the candidate's genuine appearance. Please refer to the attached Video Submission Instructions. Job BenefitsEmbark on a career adventure like no other! As part of the Princess Cruises team, you'll enjoy: A competitive salary package. Your comfortable double cabin - your space to relax and recharge. Company-paid travel to and from the ship, so you can focus on the journey ahead. Access to exclusive areas and benefits onboard (depending on the rank and occupational group). A vibrant recreation and welfare program designed to support your well-being and work-life balance. Access to exceptional learning and development opportunities to grow your skills and advance your career. The chance to travel the world, exploring exciting destinations while doing what you love. A welcoming, inclusive, and dynamic work environment where your contributions are valued. Join us and become part of a global team that's passionate about delivering unforgettable experiences-both for our guests and for one another.