Associate Administrative Assistant jobs at PepsiCo

The Administrative Assistant (SAP) provides day-to-day administrative and operational support to the General Manager and leadership team, with a strong focus on working within SAP. This role is responsible for coordinating meetings, managing purchasing activities, and ensuring accurate and timely processing of purchase requests and receipts. The ideal candidate is detail-oriented, organized, and comfortable navigating SAP to support business operations efficiently. Key Responsibilities: Provide administrative support to the General Manager, including calendar management, meeting coordination, and scheduling. Create, track, and manage meetings, agendas, and related documentation. Create and submit purchase requests (PRs) in SAP in accordance with company policies. Process goods receipts and ensure accurate receipt of purchased items in SAP. Monitor purchase orders and follow up with internal stakeholders and vendors as needed. Maintain accurate records and documentation related to purchasing and administrative activities. Communicate effectively with internal teams to support operational needs. Assist with additional administrative tasks and projects as assigned. Qualifications: Previous experience in an administrative assistant or administrative support role. Hands-on experience working in SAP, particularly with purchase requests and receipts, preferred. Strong organizational and time-management skills with attention to detail. Ability to manage multiple tasks and priorities in a fast-paced environment. Proficient in Microsoft Office (Outlook, Word, Excel, Teams). Strong written and verbal communication skills. Ability to work independently while supporting leadership and cross-functional teams. Preferred Skills: Experience supporting senior leaders or general management. Familiarity with procurement or purchasing processes. Strong follow-up and documentation skills. Work Environment: Office-based or hybrid environment, depending on business needs. Regular interaction with SAP and internal stakeholders to support daily operations.

Job Summary This position combines leadership of Georgia Highlands College s regional engagement with executive support for the Office of the President. The role assists in managing at all GHC locations, fosters strong community partnerships, plans and executes events and outreach, and provides comprehensive administrative support to the President s Office to advance institutional effectiveness, student success, recruitment, and visibility. Responsibilities RESPONSIBILITIES * Is responsible for understanding, support, and carrying out the college s mission, vision, and values and compliance with mandates and regulations of government and accrediting bodies. * Scheduling, Correspondence and Travel * Manages multiple calendars and email accounts for the President s Office daily * Schedules and coordinates appointments and meetings across multiple offices; makes travel arrangements; assists in planning and hosting special events * Manages daily operations of the President s Office including answering phone calls, sorting and distributing mail, addressing visitor/student walk-ins, submitting travel expense reports, and approving time off requests and travel expenses for the President s direct reports * Edits correspondence and publications for internal and external distribution. Committees and Events * Serves the Graduation Committee to plan and coordinates activities associated with the President s Office and commencement ceremonies * Records and transcribes minutes of executive meetings as needed * Prepares and distributes the President s List letters (semesterly) * Generates announcements and invitation mailings for graduation, ribbon cuttings, open houses, and other special events. Community Engagement * Represents the college at community events, meetings, and forums, serving as an advocate for its programs and initiatives * Strengthens partnerships with K 12 school systems, local industries, and civic organizations to enhance recruitment, resource sharing, and collaborative opportunities * Attends community meetings, forums, and events to expand the college s visibility and influence in the region * Develops and implements initiatives that position the college as a community resource and partner of choice. Event Management and Outreach * Directs the planning and execution of internal and external events, ensuring alignment with institutional priorities and goals * Works with internal teams to coordinate logistical needs, such as AV, IT, catering, and facilities support * Actively promotes the use of college facilities by community organizations to enhance engagement and generate revenue * Assists with signature events that highlight the college s impact and foster deeper community connections. Student and Institutional Support * Collaborates with academic and student services teams to foster a supportive and engaging environment for students * Participates in recruitment and retention initiatives, including outreach to prospective students and support for student organizations * Acts as a resource for faculty, staff, and students to ensure effective communication and access to college services * Supports institutional projects and initiatives. Budgets and Databases * Manages President s Office databases and purchasing reports * Organizes, maintains, and updates department files properly * Maintains budgets related to the President s Office * Ensures presidential approval and routing of memoranda of understanding to Finance * Orders equipment and supplies. Miscellaneous * Supervises work and travel schedules of the President s Student Assistants * Acts as a liaison between the President s Office and faculty, staff, students, and community partners * Performs other assigned duties. Required Qualifications * Knowledge and level of competency commonly associated with the completion of a bachelor's degree in a course of study related to the occupational field; master's degree preferred in higher education, business administration, or a related field * Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department to direct and coordinate work, usually interpreted to require three (3) to five (5) years of related experience * Strong interpersonal, organizational, and communication skills with a proven ability to build relationships and manage complex projects * Demonstrated success in budget management, event planning, and staff supervision * Possession of or ability to readily obtain a valid driver's license issued by the State of Georgia for the type of vehicle or equipment operated * Required to hold a GHC purchasing card which requires a credit check to receive and continue holding a purchasing card Proposed Salary This is an Exempt, full time, fully benefitted position Salary is $65,478/year Required Documents to Attach Cover Letter Resume Unofficial transcripts Knowledge, Skills, & Abilities * Knowledge of the mission of postsecondary education and the functions of the Office of the President * Knowledge of Board of Regents and University System of Georgia policies, and institutional policies and procedures * Knowledge of computers and job-related software programs; skill in the operation of modern office equipment * Skill in decision-making, problem-solving, oral and written communication * Skill in the preparation of clear and accurate reports and analysis of problems to develop and implement solutions * Skills in project management with emphasis on detail orientation; organizational skills to work in a fast-paced environment * Demonstrated expertise in written communication, social media strategy, and web/media content management and design * Ability to provide excellent customer service; the ability to plan and execute a variety of events. Apply Before Date Applications will be accepted and reviewed as received. Applications will be accepted until position is filled. Contact Information For more information or questions about a job posting, please contact Human Resources by email at ****************** For technical support, please call the USG Service Desk at **************, or email ***************. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Highlands College, as determined by Georgia Highlands College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Other Information The President assigns work in terms of broad goals and objectives and reviews work through conferences, reports, and observation of activities. This is a Position of Trust and requires handling of Budget and Confidential Information Candidate will need to have a credit check and will possess a Purchasing Card Some driving for the college will be required This position is a Campus Security Authority. Background Check Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job based screenings such as motor vehicle report, credit check, preemployment drug screening and/or verification of academic credentials. *****************************************************************************************

Job Title: Special Assistant to the President's Office Department: President's Office Classification: Part-Time, Non-Exempt Supervises: N/A Reports to: President and Chief of Staff IS ONLY TEMPORARY AND UNTIL JUNE 2026! About Siena Heights University: Siena Heights University is a Catholic institution founded by the Adrian Dominican Sisters, located in beautiful Adrian, Michigan. With a student population averaging 1,700 undergraduates and 163 graduate-level students, with approximately 300 employees. The Siena Heights University mission is "to assist people to become more competent, purposeful, and ethical through a teaching and learning environment which respects the dignity of all," and the team at Siena supports the Catholic and Dominican mission and identity, which are inspired by the life and teachings of St. Catherine of Siena. Position Overview: The Special Assistant to the President's Office provides high-level administrative, organizational, and project support to the President. This part-time position (20-28 hours per week) requires exceptional professionalism, discretion, and attention to detail while supporting the day-to-day operations of the President's Office. The Special Assistant plays a critical role in coordinating schedules, managing communications, supporting institutional initiatives, and assisting with special projects, ceremonies, and institutional closing efforts. This position works closely with Cabinet members and other campus partners and must handle sensitive and confidential information with the utmost care. Essential Responsibilities: * Manage and coordinate the President's calendar, scheduling meetings, appointments, and events with internal and external stakeholders. * Serve as a point of contact for incoming calls and communications to the President's Office, ensuring timely and professional responses. * Prepare, organize, and maintain documents, correspondence, reports, and briefing materials for the President. * Take accurate and detailed meeting minutes for planning, documentation, and follow-up purposes. * Provide project management support for special initiatives, including tracking timelines, action items, and deliverables. * Assist with special assignments and projects for members of the President's Cabinet, as assigned through the President's Office to ensure alignment with executive priorities. * Support planning and execution of special ceremonies, events, and institutional functions. * Assist with institutional closing efforts, including coordination, documentation, and communication support. * Maintain strict confidentiality related to the President's Office, Cabinet discussions, and institutional matters. * Perform other duties as assigned in support of the President's Office. Qualifications, Experience, Abilities and Skills Required: Education/Certification: * Bachelor's degree required. * Previous experience in an executive administrative, special assistant, or higher-level support role preferred. * Experience working in a confidential, fast-paced professional environment; higher education or nonprofit experience a plus. Professional Experience: * Minimum of 3-5 years of progressively responsible administrative or executive support experience, preferably in support of senior leadership, executive offices, or boards. * Demonstrated experience in calendar management, scheduling, and high-level coordination. * Proven experience working in an environment requiring a high degree of confidentiality, discretion, and professionalism, particularly with executive leadership and governing bodies. * Experience with project coordination or project management, including tracking timelines, deliverables, and follow-up on executive initiatives. * Experience preparing meeting materials, agendas, briefing documents, and official meeting minutes for planning and documentation purposes. * Experience collaborating with executive leadership teams or cabinet-level groups and supporting cross-functional initiatives. * Prior experience in higher education, nonprofit, or complex organizational settings preferred. Skills and Abilities: * Demonstrated ability to handle highly sensitive and confidential information with discretion and professionalism. * Strong organizational and time-management skills with the ability to prioritize multiple responsibilities. * Proven ability to manage calendars, scheduling, and executive communications effectively. * Strong attention to detail, Excellent written and verbal communication skills. * Ability to work independently while also collaborating effectively with senior leadership. * Proficiency with standard office technology and software (e.g., Microsoft Office, Google Workspace, calendaring tools). * Flexible, adaptable, and professional demeanor with strong problem-solving skills. * Passion for the institution's mission, and traditions. Consistently demonstrate the mission, vision, and values of the University. * Demonstrate commitment and ability to: * Provide quality customer service * Plan, organize, and remain accountable for actions * Problem-solving utilizing critical thinking skills * Function in a confidential manner * Collaborate with other staff * Reliable and dependable attendance Physical Demands & Work Environment: * Involves working in an office environment infrequently exposed to extreme temperatures, noise, fumes, dust, etc. * Sitting/standing at desk and on computer regularly. * Ability to travel to locations throughout the campus regularly, regionally, and beyond on occasion. * Ability to operate standard office equipment/technology.

ABOUT RAMAPO COLLEGE: Ramapo College of New Jersey (RCNJ) develops ethical leaders who serve as change agents across all sectors. The College's unique interdisciplinary academic structure, its liberal arts core, its size (approximately 5,500 students), and its setting in the foothills of the Ramapo Mountains on the New Jersey/New York border provide an optimal environment for individualized, student-centered learning and leadership development. RCNJ's designation as "New Jersey's Public Liberal Arts College" by the State legislature is the foundation from which the College's commitment to an accessible and transformative undergraduate and graduate education is realized. Established in 1969, CondeNast Traveler named Ramapo one of the 50 Most Beautiful College Campuses in America. The barrier-free campus occupies 300 acres and is home to 52 bachelor's degree programs spanning the arts, business, data science, humanities, education, nursing, social work, social sciences, and the sciences. Ramapo College boasts an average student/faculty ratio of 16:1 and an average class size of 21; affording students the opportunity to develop close ties to the College's exceptional faculty. In addition, the College offers graduate programs leading to master's degrees in Accounting, Applied Mathematics, Business Administration, Contemporary Instructional Design, Computer Science, Creative Music Technology, Data Science, Educational Leadership, Nursing, Social Work, and Special Education, as well as a Doctor of Nursing Practice. Every degree program is designed and delivered through the collaborative and interdisciplinary efforts of student-centered faculty scholars and staff who are committed to serving the public good through the delivery of an academically rigorous, inclusive, and a transformative collegiate experience. Ramapo is ranked #1 among New Jersey public institutions by College Choice and is recognized as the State's top college on the list of Best Disability Schools by Great Value Colleges. Further commendations include designation as a "Military Friendly College" in Victory Media's Guide to Military Friendly Schools, and as a leading college by U.S. News & World Report, Kiplinger's, Princeton Review, and Money Magazine, among others. Position Type/Expected Hours of Work: This is a full-time, managerial position, and days of work and hours are Monday through Friday, 8:30 a.m. to 4:30 pm. Note: This position is in the "NL" category of employment (non-fixed work week) and individuals in this role have no claim or entitlement to time off or cash compensation for hours worked beyond their normal schedule. Occasional evening and weekend work may be required as job duties demand. Compensatory time will not be granted for work done as an extension of the regular work day. It is the policy of the College to grant hour for hour compensatory time off, with advance approval, only when employees are required to work on a holiday. Time earned must be used within one fiscal year from the time it is earned. Salary Range - $85,700 - $96,400 Salary is commensurate with skills, expertise and years of experience relevant to the position US work authorization is required. Applicants must be authorized to work in the US. Ramapo College currently has a no-sponsorship policy. Opportunity * Working closely with the Chief of Staff to ensure executive activities align with institutional goals, the Special Assistant serves a vital role in ensuring the College President is well-prepared and effective in their leadership duties. * This role is ideal for a highly organized, proactive individual with superior writing skills and sound independent judgment who is capable of managing multiple tasks, collaborating across teams, and engaging in the diverse range of activities in the President's Office. Job Summary * The Special Assistant to the President provides essential administrative support to the President with a primary focus on enhancing the President's effectiveness and readiness. * While the role directly supports the President's activities and engagements, the Special Assistant works under the guidance and supervision of the Chief of Staff/VP for Policy, Research, & Governance. * The Special Assistant serves a key role in ensuring the smooth operation of the President's activities via project, event, and meeting management; extensive communications; and other executive support functions. Job description updated 6/3/25 Examples of Duties Key Responsibilities Administrative Support * Provide direct assistance to the President in preparing for meetings, events, and speaking engagements by collecting and preparing materials, and overseeing logistics. * The Special Assistant must work closely with a) the Chief of Staff to ensure presidential engagements are in alignment with key priorities, and with b) the Administrative Coordinator to optimize the President's time and attention. * Take direction from and collaborate with the Chief of Staff to ensure the President's activities are effectively aligned with institutional priorities. Track key initiatives and priorities, sharing progress and challenges, as needed, with members of the President's Office and others. * Work closely with the Administrative Coordinator to support prioritization of the President's calendar, ensuring the President is well-prepared for upcoming engagements. * Accompany and staff the President at select engagements and meetings on and off campus. Communication * Working with the Chief of Staff to ensure consistency and clarity in messaging, serve as a point of contact between the President's Office and key stakeholders. * Draft and edit communications on behalf of the President, including letters, speeches, social media content, and reports. * Assist in gathering relevant information and preparing background briefs for meetings and engagements. Project & Meeting Management * Ensuring that timelines, goals, expectations, and deliverables are clearly established and met: * manage and support projects and initiatives that are often assigned by the Chief of Staff and led by the President * manage a range of meetings to include agenda development, minutes, and tracking of next steps Event Management * Lead the planning and execution of special events involving the President with a focus on: * timely and seamless coordination * adherence to executive standards * clearly communicated expectations, and * collaborative willingness to continuously assess, learn, and improve. Confidentiality & Discretion * Handle sensitive and confidential information with discretion, adhering to the high standards of confidentiality and trust required by the President's Office. Qualifications Education * Bachelor's degree required. * A master's degree or relevant professional experience in higher education administration, public sector, or a related field is a plus. Experience * A minimum of 3 years of progressively responsible experience managing complex projects in higher education or the public sector OR previous experience working under the direction of a senior leader and supporting diverse teams. Skills * Strong organizational, time-management, and multitasking abilities. * Excellent written and verbal communication skills. * High proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools. * Ability to manage competing demands in a fast-paced environment. * Detail-oriented with a proactive approach to problem-solving. * Strong interpersonal skills, able to build relationships across various levels within and outside the college. Working Conditions * Full-time, on-campus position. * Occasional evening or weekend work will be required based on the President's schedule and college events. To Apply * Interested candidates should submit a resume, cover letter, a one-page writing sample, and three references. Supplemental Information EEO Statement: Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs, and other diversity programs. Ramapo's commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.

Special Assistant - Office of the President Department: Office of the President Reports to: President Classification: Full-time, exempt The Special Assistant serves as a key strategic partner to the President, providing high-level coordination and support for presidential initiatives, institutional projects, and executive office operations. This role manages the flow of information and engagement between the President and diverse stakeholders, including the Board of Trustees, senior leadership, faculty, staff, students, alumni, donors, and external partners. The Special Assistant exercises sound judgment, discretion, and diplomacy while advancing Spalding University's strategic priorities in a fast-paced, collaborative environment. Key Responsibilities Strategic Project Management * Lead, coordinate, and execute special projects and strategic initiatives as assigned by the President, including development of project plans and timelines, monitoring progress, and ensuring timely completion of deliverables * Facilitate collaboration across departments and with external stakeholders through task groups, committees, and cross-functional teams * Conduct research, prepare briefing materials, and synthesize data to inform executive decision-making * Track action items and ensure timely follow-up on presidential decisions and directives * Serve as a liaison between the Office of the President and administrative offices, faculty, staff, and external constituencies on assigned initiatives Board of Trustees Support * Plan and coordinate Board of Trustees meetings and retreats, including preparing agendas, materials, resolutions, minutes, and related communications * Maintain official Board policies and records; distribute updates as needed * Coordinate travel and logistics for Trustees attending university events * Serve as liaison to individual Trustees and assist with onboarding of new Board members * Prepare post-meeting documentation including minutes, reports, summaries, and follow-up correspondence Executive Office Coordination * Schedule and coordinate meetings for the senior leadership team and individual sessions with the President * Assist in coordinating agendas for direct reports, staff meetings, and leadership retreats; record meeting notes and track follow-up items * Serve as primary point of contact for matters requiring presidential attention; exercise sound judgment and discretion in managing priorities and access * Manage the President's Office budget. * Provide backup support across the President's Office team as needed Stakeholder Relations and Communication * Liaison with senior leadership, Board members, faculty, students, alumni, donors, and other key constituencies on behalf of the President * Convene and coordinate communication between senior-level administrative offices and the President's Office * Prepare presentations, reports, and briefing materials for internal and external audiences * Represent the President's Office at campus events and with external partners as appropriate Other Duties * Coordinate with the President on scheduling, events, and logistics that support presidential effectiveness * Perform other duties as assigned to support the mission and strategic priorities of Spalding University

Under general supervision of the Senior Associate Vice President, the Executive Assistant and Operations Coordinator provides program leadership of a strategic nature through program or organizational unit planning activities and the analysis, development, and evaluation of highly complex programs with broad impact. Responsibilities may include overseeing day-to-day administrative operations and providing lead work direction to others. The Maintenance & Operations of Facilities Development & Operations provides directory and coordinator services to the University campus spread across multiple sites comprised of +167 acres, 85 buildings, and more than six, million gross square feet. Key Responsibilities Under general direction, provides high-level administrative support to executives in a large and/or complex organizational unit with broad operational and strategic impact. Required to manage and coordinate executive schedules, communications, and priorities, while assessing and evaluating the impact of decisions on departmental goals and operations. Exercises independent judgment and discretion in handling sensitive and confidential matters on behalf of the executive. Plays a key role in planning and facilitating executive meetings, retreats, and strategic initiatives, with influence over organizational workflows and priorities. Independently determines methods for organizing, prioritizing, and executing tasks to support executive objectives and departmental performance. Work is evaluated based on effectiveness in meeting goals, with full accountability for quality, timeliness, and confidentiality of deliverables. Develops, recommends, and implements procedures for efficient workflow, applying sound judgment in areas not covered by established guidelines. Prepares, edits, and distributes executive-level correspondence, presentations, and reports; serves as liaison with internal and external stakeholders. Uses sound judgment and innovation to anticipate executive needs, resolve administrative challenges, and optimize the executive's productivity. Serves as the primary contact and representative of the executive's office, managing relationships with internal departments, outside agencies, and the public, often dealing with highly sensitive or confidential matters. Knowledge, Skills & Abilities Ability to communicate effectively and professionally with a wide range of internal and external constituents, maintaining a respectful and service-oriented approach. Ability to take initiative and independently plan, organize, coordinate, and perform assigned work in a fast-paced environment with numerous and diverse demands. Ability to recognize and adapt to changing priorities, meet strict deadlines and goals, manage multiple assignments, and proactively resolve challenges to avoid disruption. Ability to understand complex problems from a broad perspective, applying strategic thinking to develop practical and innovative solutions. Ability to maintain confidentiality and use considerable judgment and discretion in handling sensitive information and high-level executive matters. Ability to effectively present ideas and concepts in written and oral form, and use facilitation and consultative skills to gain consensus and influence decisions. Ability to establish and maintain cooperative and productive working relationships within a diverse workforce and across various levels of the organization. Ability to implement a constituent service mindset with high ethical standards and cultural competence in all aspects of work and communication. Ability to organize and track records and data using both manual and computerized recordkeeping systems, and prepare accurate and timely reports. Ability to initiate and foster a positive, team-oriented, and inclusive work atmosphere, supporting collaboration, accountability, and a culture of excellence. Possession of a valid California Driver's License is required at time of hire for the operation of any vehicle required for this position Required Qualifications A bachelor's degree and/or equivalent training Six years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs License A valid driver's license is required for this position. Out of state candidates selected for the position must obtain a State of California driver's license within 10 days of hire in accordance with the California Department of Motor Vehicles regulations. Once hired the employee must successfully complete the Defensive Driver Training Program provided by the State of California for California State University campuses. Preferred Qualifications Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area. Incumbents at this level often may have certification in a specialty area Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas Extensive and in-depth knowledge in project management including research and analytical methodologies. Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far-reaching impact Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives Compensation Classification: Administrative Analyst/Specialist; Exempt ll Anticipated Hiring Range: $7,892/month - $8,917/month CSU Salary Range: $94,704/annual - $107,004/annual San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: August 6, 2025 through August 21, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

Job Title Assistant, Administrative, President's Office (Re-advertised) Status Regular Full Time/Part Time Full-time Location Jamestown Campus Job Description At Guilford Technical Community College (GTCC), we are dedicated to transforming lives through education and creating a lasting impact on our community. We invite passionate and innovative educators to join our mission-driven team, where you can enjoy a fulfilling work-life balance and competitive benefits, including a robust pension plan. Our beautiful, well-maintained campuses provide an inspiring environment for both teaching and learning, within an atmosphere of collaboration and excellence. At GTCC, you'll be part of a supportive, dynamic, and inclusive culture committed to delivering exceptional results, making it a truly amazing place to work and thrive. The Administrative Assistant provides a wide variety of administrative and support functions for the Office of the President. This role requires a high level of professionalism, discretion, and initiative to ensure efficient daily operations and effective support of executive leadership and governance. The Administrative Assistant works both independently and collaboratively with a wide range of internal and external college constituencies, contributing to the smooth functioning of the President's Office and the broader institution. Min Salary $40,172.55 Mid Salary $45,194.12 - We offer a competitive salary package that will be determined based on the candidate's experience level and qualifications related to the job. Compensation will be commensurate with your level of experience. Duties/Functions Difficult Challenges Contacts Education Required Associates Degree in Business Administration, Office Management, Public Administration, or related field, or at least four years of related administrative experience. Education Preferred Bachelor's Degree in Business Administration, Office Management, Public Administration, English, or related field Experience Required Two years of related administrative experience and a proven record of progressively responsible experience in administrative functions, including evidence of experience in the following areas: * Thorough knowledge of office practices, procedures, and equipment to include basic accounting practices to track budget and expenditures * Proficiency in Microsoft Office products and experience using word processing, developing spreadsheets, developing presentations, and using database software applications Experience Preferred * More than 2 years of recent progressively responsible experience providing administrative support * Recent event or meeting planning experience * Experience making travel arrangements and submitting travel reimbursements * Experience with procurement/purchasing processes and use of company credit card * Calendar and contact management * High level of organizational skills and the ability to manage multiple projects/events KSA Required * Ability to create, correct and format documents and communications. Work experience with word processing, database software, spreadsheets, presentation, and communication software. Willingness to be continually updated in these skills. * Ability to work independently with limited supervision. * Demonstrate initiative in upgrading skills with professional developmental opportunities. * Ability to manage paperwork and confidential information with discretion and sensitivity. * Exceptional organizational skills and deadline management with the ability to prioritize projects and tasks. * Ability to work efficiently and calmly under pressure. * Strong verbal skills and personable manner in dealing with the public in person and on the phone. * Ability to compose correspondence with correct punctuation and grammar. * Strong proof-reading skills. * Ability to communicate effectively both orally and in written form. * Punctuality and flexibility in time management. * Neat, professional appearance and attire. * Proficient computer skills. * Accuracy and attention to detail is a must. * Ability to organize and maintain files for ready access. * Must be willing to work flexible schedules as needed. Will be in constant contact with public at all times. KSA Preferred Knowledge of NC Community College regulations, and knowledge of GTCC's internal structure and organization Department/Job Specific Requirements * Assist in planning and conducting College/department events to include coordinating logistics such as room reservations, catering, meeting materials, and technology needs. Examples of events include Graduation, All College Meeting, College Forums, etc. * Working with the Sr. Executive Assistant, assist with the preparation of agenda, meeting materials, presentations, and minutes for committee, Board of Trustees, and corporation meetings and provide logistical support for all meetings. Function as backup in the Sr. Executive Assistant's absence. * Order name badges for the college following College Wide Rule Employee Identification. * Provide Administrative Support to the Chief Officer of Strategic and Industry Partnerships to involve scheduling, meeting planning, and contact management. * Assist in planning and conducting College/department events to include coordinating logistics such as room reservations, catering, meeting materials, and technology needs. Examples of events include Graduation, All College Meeting, College Forums, etc. The following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter: * Ethics * Safety/Shooter on Campus * Personal Information Protection Training (PIP) * Anti-Discrimination/Harassment & Title IX * Other training may be required as determined applicable. Physical Demands Posting Type Staff

Job Title Administrative Support Assistant II Classification Administrative Support Assistant II AutoReqId 553685 Department Student Health and Counseling Division Vice President, Student Affairs Office Salary Range Classification Range $3,565 - $5,092 per month (Hiring range depending on qualifications, not anticipated to exceed $3,680 - $3,859 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Student Health and Counseling Center strives to support students in achieving their academic, professional, and personal goals. Maintaining an optimal level of wellness is crucial for living a higher quality life and reaching your highest potential. We seek an exceptional individual to join our team as the Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant II is responsible for working in the Counseling and Psychological Services (CAPS) reception area greeting students, scheduling appointments, checking-in appointments, answering phones, and relaying messages to more than thirty health providers and staff. Additional duties include entering and scanning medical records into the electronic medical record, releasing holds, re-scheduling appointments as needed for cancellations and staff absences, checking student eligibility for services, and verifying student forms are current in the electronic medical record for the Counseling and Psychological Services department, while maintaining a pleasant, helpful and professional demeanor. The Administrative Support Assistant II should have knowledge and experience utilizing electronic medical records while making informed independent decisions about psychological appointments with attention to detail and knowledge of Health Insurance Portability and Accountability Act (HIPAA) confidentiality guidelines. Responsibilities may include preparing subpoenas and archiving medical records. May also provide additional administrative support to teams within CAPS, completing duties such as taking meeting minutes for committees. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Prior experience working in a mental healthcare setting. Experience working in a university or community college setting. Thorough knowledge of HIPPA confidentiality guidelines and familiarity with utilizing electronic health records and appointment scheduling software. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

: Under general instruction, this position provides administrative support for the various components of the Cross-Cultural Leadership Center (CCLC) and Cultural Affinity Centers in the division of Student Affairs, including monitoring and tracking expenditures, providing work direction to student assistants, preparing student payroll, ordering office supplies, preparing print requests, and coordinating special events for the CCLC and Cultural Affinity Centers. Day-to-day work is performed relatively independently with general instructions except for new assignments. Required Education and Experience: This position requires experience to be proficient in performing most or all work assignments and should include administrative support, coordinating and prioritizing many different clerical tasks, applying and communicating policies and procedures. These qualifications, and those listed above, would normally be obtained through completion of a high school program or its equivalent and two years recent experience in an office environment. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: * Demonstrated work experience in higher education setting. * Demonstrated ability to effectively establish and maintain cooperative working relationship with diverse constituents. * Demonstrated ability to work in fast-paced, large public-facing student services setting. * Demonstrated open, participatory, and team-oriented work style. Time Base: Full-time Pay Plan: 11/12 (July off) Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00AM-5:30PM Salary Information: $39,216 (Step 1) / $56,016 (Step 20) per year. Additional Information: California State University, Chico, in accordance with CSU policy, may require that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling ************. It is also available on the web at Annual Security & Fire Safety Report. Advertised: Dec 09 2025 Pacific Standard Time Applications close: Dec 29 2025 Pacific Standard Time

About SUNY Delhi: SUNY Delhi is leading the way with cutting-edge programs, including Applied Technology (Architecture, Mechatronics, Construction trades, etc.), Veterinary Science, Nursing, Sustainability, Culinary Arts, Liberal Arts, NCAA Division III athletics, etc. We are fueled by our passion to become a leader in the higher education space by our commitment to excellence, celebrating diversity, and including faculty, staff and students from all walks of life! Check out our 60+ award-winning Majors/Programs here. While credentials and technical skills are required, SUNY Delhi values those who are committed to continuous learning/growth, work well independently as well as with a team, and are curious, analytical, and problem-solvers. Being a champion for our approximately 2,600 students and the SUNY Delhi mission is essential! If you share these values, please consider applying to become part of our team! Located in the beautiful Catskill Mountains with breathtaking views, you may find more information about Delhi, New York, and the surrounding area here. The College offers an outdoor education center, state-of-the-art fitness center, indoor pool, golf simulator, and an 18-hole golf course! Find a virtual tour of our campus here. See where we rank on US News Job Description: SUNY Delhi seeks an experienced, dynamic, and results-oriented Development Officer to lead and execute a comprehensive $10 million fundraising campaign. This individual will play a pivotal role in advancing the College's strategic initiatives by cultivating meaningful relationships with donors, alumni, community partners, and internal stakeholders. The Campaign Manager will oversee all aspects of the campaign, from planning and goal setting to implementation, reporting, and stewardship, ensuring alignment with SUNY Delhi's mission and v1s10n. Key Responsibilities: Campaign Strategy & Planning * Develop and implement a comprehensive campaign plan, including timelines, goals, and key performance metrics. * Collaborate with the VP for Institutional Advancement, college leadership, faculty, and volunteers to ensure campaign priorities align with institutional objectives. * Identify key donor segments and develop tailored engagement strategies. Donor Engagement & Stewardship * Cultivate, solicit, and steward major gifts ($25,000+) from individuals, corporations, and foundations. * Build and maintain strong relationships with alumni, trustees, and community leaders to inspire philanthropic support. * Develop recognition strategies to acknowledge and sustain donor commitment. Team Leadership & Volunteer Management * Lead and coordinate a campaign team, including staff, volunteers, and student ambassadors. * Train and motivate campaign volunteers to maximize outreach and fundraising * effectiveness. * Foster collaboration across departments to ensure seamless campaign execution. Communications & Marketing * Partner with the Marketing and Communications team to create campaign messaging, collateral, and digital content. * Ensure consistent and compelling storytelling that highlights SUNY Delhi's impact, vision, and priorities. Reporting & Analysis * Track campaign progress, prepare reports for leadership and stakeholders, and adjust strategies as needed. * Monitor metrics, assess donor engagement, and recommend improvements for current and future campaigns. Requirements: * Bachelor's degree required; advanced degree in nonprofit management, communications, or related field preferred. * Minimum of 5 - 7 years of progressive fundraising experience, with a proven track record in major gift campaigns and capital campaigns. * Demonstrated experience managing large-scale fundraising initiatives, preferably $10M+ campaigns. * Strong leadership, project management, and organizational skills. * Exceptional written and oral communication skills; comfortable presenting to diverse audiences. * Ability to cultivate relationships with a variety of stakeholders, including alumni, corporate partners, and community leaders. * Knowledge of fundraising software (e.g., Raiser's Edge, Salesforce) and best practices in donor management. Competencies: Strategic thinker with results-oriented approach. High level of integrity, discretion, and professionalism. Collaborative team player who inspires confidence and engagement. Flexible and able to thrive in a dynamic, fast-paced environment. Additional Information: * Start date: January 10, 2026 * Work Schedule: Travel and some evening & weekend work will be required * This is a 12-month Management Confidential position * Salary: $100,000 - 130,000 * Reports to: College President * Budget Title: Director of Development * This position offers full New York State Management Confidential benefits which are among the most comprehensive in the country with an excellent fringe benefits package * Click here for more Information for Prospective Employees SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities and veterans. SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check. If you need a disability-related accommodation, please contact ****************** Clery Statement Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Delhi online. The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Delhi University Police Department at ************. Application Instructions: To apply, please submit: * Letter of interest * Resume or Curriculum Vitae * Contact information for three professional references Optional statement requested: * SUNY Delhi is energized to lead the charge in developing a welcoming and intellectually diverse environment for all, a place where diversity, equity, and success guide our achievement, scholarship, character, and global citizenship. Please provide a short statement on your commitment to diversity and how you would incorporate it into this role. * Campuses may consider a candidate's commitment to SUNY and/or the campus's mission and related values in hiring and promotion decisions, when relevant to position-specific knowledge, skills, competencies, and experiences. This may include asking a job applicant to describe their commitment to and/or experience with diversity, equity, and inclusion (or any of SUNY's four pillars). * Federal and state non-discrimination law require that education institutions do not offer employment opportunities based on a candidate's identity, specific race, sex, or national origin in the hiring process. For full consideration, please apply by January 2, 2026. Position will remain open until filled. SUNY Delhi is an AA/EOE employer. SUNY Delhi does not discriminate. Visa sponsorship is not available for this position. Your application will not be accepted if you require sponsorship to work in the United States. All people with disabilities are encouraged to apply

: The Student Health and Counseling Center strives to support students in achieving their academic, professional, and personal goals. Maintaining an optimal level of wellness is crucial for living a higher quality life and reaching your highest potential. We seek an exceptional individual to join our team as the Administrative Support Assistant II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. The Administrative Support Assistant II is responsible for working in the Counseling and Psychological Services (CAPS) reception area greeting students, scheduling appointments, checking-in appointments, answering phones, and relaying messages to more than thirty health providers and staff. Additional duties include entering and scanning medical records into the electronic medical record, releasing holds, re-scheduling appointments as needed for cancellations and staff absences, checking student eligibility for services, and verifying student forms are current in the electronic medical record for the Counseling and Psychological Services department, while maintaining a pleasant, helpful and professional demeanor. The Administrative Support Assistant II should have knowledge and experience utilizing electronic medical records while making informed independent decisions about psychological appointments with attention to detail and knowledge of Health Insurance Portability and Accountability Act (HIPAA) confidentiality guidelines. Responsibilities may include preparing subpoenas and archiving medical records. May also provide additional administrative support to teams within CAPS, completing duties such as taking meeting minutes for committees. Other duties as assigned. Essential Qualifications High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Basic typing and keyboarding skills. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Prior experience working in a mental healthcare setting. Experience working in a university or community college setting. Thorough knowledge of HIPPA confidentiality guidelines and familiarity with utilizing electronic health records and appointment scheduling software. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees Advertised: Dec 11 2025 Pacific Standard Time Applications close: Jan 08 2026 Pacific Standard Time

Open Requirements for Person with Disability Role- Purchase Executive Work Mode- Work from Office Interview Mode- Walk in Interview Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Regular purchase supply of products/materials. 2. Track and record orders. 3. Receive orders and document arrivals. 4. Manage supply base. 5. Continuous & timely follow-ups with vendors for their pending materials as per purchase order, similarly follow-ups for their payments & compliance like vendor code, vendor registration & Vat certificates etc. 6. Material & Purchase requisition with proper justifications along with correct supportive points (Budget, Material code, WBS & Plant code). Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Salary Range: Salary commensurate with experience and qualifications About SMU SMU's more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University's small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies. SMU is data driven, and its powerful supercomputing ecosystem - paired with entrepreneurial drive - creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU's relationship with Dallas - the dynamic center of one of the nation's fastest-growing regions - offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry. About the Position: This role is an on-campus, in-person position. The Executive Assistant and Dedman College Scholar (DCS) Coordinator provides high-level administrative and programmatic support to the Dean and Assistant Dean of Recruitment of Dedman College at SMU. This role manages complex calendars, coordinates travel, assists with event planning, and serves as the primary point of contact for both internal and external inquiries. This position supports the Dedman College Scholars Program, including scholar recruitment, interviews, communications, and event logistics. The role also provides administrative support to the Dallas Institute of Humanities and Culture, the SMU debate program, and the Dean's Suite, ensuring smooth day-to-day operations while delivering meaningful programming for high-achieving students. Essential Functions: * Exec & Admin Support: Manage the Asst Dean's calendar, scheduling meetings, prioritizing requests, and coordinating logistics. Act as first point of contact for Dedman College programs, assisting visitors, managing the general inbox and phone line, and addressing walk-in inquiries. Travel Reconciliation, light administrative support to the Dallas Institute and the SMU debate program. * Admissions and Event Management: Support administrative processes for DCS and alumni events, campus visits, and other recruiting and outreach initiatives. Assist with mailings, communications, and logistics for prospective and current students. Oversee recruiting expenses and ensure accurate tracking and approvals. Assist the Assistant Dean and Dean with operational and logistical tasks as needed. * Event Management & Support: Collaborate with the Dedman College Undergraduate Recruiting team to plan and execute on-campus and in-person events with focus on operational and administrative tasks. Prepare materials, manage registration, and troubleshoot as needed. * Cross-Office Collaboration & Administrative Management: Work with operational partners within Dedman College and across SMU to ensure seamless logistics. Serve as backup for the Dean's Suite Admin regarding Time Access approvals for student workers. Provide ongoing administrative support for the Dallas Institute and SMU debate program, including processing POs and payment requests. * Perform additional tasks/duties as assigned to support the Dean's Office and Dedman College initiatives. * Occasional evening/weekend hours are required. Education and Experience: A Bachelor's degree is required. A minimum of three (3) years of experience is required. Professional work experience required in environments where organization, details, verbal and written communication, and customer service were key to success. Knowledge, Skills and Abilities: Candidate must demonstrate excellent verbal, written, and interpersonal communication skills to engage effectively in a diverse community. A strong customer service orientation, flexibility, and the ability to adapt quickly to changing priorities are essential. Candidate must also possess strong written communication skills, with the ability to convey information clearly and concisely in written form and maintain a high level of attention to detail in grammar, spelling, and data accuracy. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills. Candidate must demonstrate high proficiency with Microsoft Office, particularly Outlook, Word, and Excel, as well as a working knowledge of Canva. Strong technical aptitude and the ability to quickly learn new software are essential. Candidate familiarity with PeopleSoft and CRM systems such as Slate is preferred. Candidate must submit cover letter and resume (pdf format) for full consideration. Physical and Environmental Demands: * Sit for long periods of time * Bend, stand * Reach above shoulders * Handle objects (dexterity) * Carry/lift over 25-50 lbs. Deadline to Apply: Priority consideration may be given to submissions received by November 24, 2025. This position is open until filled. Candidate must submit cover letter and resume (pdf format) for full consideration. EEO Statement SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. Benefits: SMU offers staff a broad, competitive array of health and related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution. SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMU and, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU. The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

Why Work at BYU As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the University's Mission: "To assist individuals in their quest for perfection and eternal life.” Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth-all situated within a beautiful and historic campus-make it hard to imagine a more inspiring place to work. Brigham Young University strongly prefers to hire faithful members of The Church of Jesus Christ of Latter-day Saints. Job Description Job Title: Administrative Assistant - Production Services This is a part-time position (17.5 hrs/week) Job SummaryThe Administrative Assistant is a key role in supporting of the Production Services Executive Team, overseeing the coordination of the Production Services Master Plan, strategic planning, and project management initiatives to enhance campus Production operations. This role manages the daily operations of the Production Services Administration office, oversees compliance and policy efforts for all of PS, and mentors administrative professionals across the department. The manager also plays a vital role in communications, event planning, and supporting public awareness initiatives. What you'll do in this role: Project Manager for Executive Team and Production Services Master Plan Coordinate the weekly meetings of the Production Executive Team, including creating agendas and tracking/following up on assignments made. Facilitate strategic planning discussions and help the managing director create and update the annual strategic resource plan. Manage the Production Services Master Plan, Production Services' five-year strategy aiming to increase production capacity to serve a greater percentage of the campus community through various initiatives (e.g., building new buildings/restaurants, new convenient Production options, etc.). Other project management roles as assigned by the managing director and directors. Manage Production Administration Office Operations Hire and train Production Administration student employees. Respond to email inquiries and answer incoming phone calls to the Production Admin office, delegating to student employees when appropriate. Answer questions and resolve issues reported by Production Services areas. Schedule student administrative staff as needed to ensure continuous phone coverage during business hours. Mentor and lead a customer service team of student employees that are trained to provide support to Production Services areas, including in-person support during busy times. Function as the administrative assistant to the managing director, assisting with correspondence, presentations, and other duties as needed. Various other office operational duties. Policy & Compliance Function as Production Services' primary policy writer and analyst. Represent Production Services in the BYU compliance community and attend BYU compliance coordinator meetings. Ensure Production Services and department policies and procedures are compliant with laws, regulations, and other policies affecting Production Services. Oversee unit policy approval and standard operating procedures approval processes, including the annual review of each unit policy with the Production Executive Team. Advise the Production Executive Team and department managers on matters of policy enforcement. Communications and Public Awareness Responsible for the writing and distribution of the weekly Production Services employee newsletter. Ensure the Production Services employee website stays updated with helpful information for Production employees. As a primary contact for Production Services, play a key role in managing public interactions, communications, and enhancing the organization's visibility. Production Services' Administrative Professional Lead Mentor and train new department administrative professionals (office supervisors, assistants, and secretaries) on procedures and best practices. Coach department administrative professionals on how to streamline processes, manage workflows, and navigate the University organization. Other Responsibilities Event Planning: Responsible for the planning and execution of various Production Services employee events throughout the year, including annual unit employee & leadership retreats. Travel Coordinator: Help department managers navigate the travel preauthorization process and coordinate travel arrangements for all employee travel. Employee Orientations: Conduct orientation meetings with each new Production Services full-time employee. Other responsibilities as assigned by the managing director. What qualifies you for this role: Minimum Required Bachelor's degree and three years' experience as a staff assistant in an administrative office setting and/or an equivalent combination of education and experience. Preferred “Bachelor's degree and ten years of progressively responsible administrative office experience, or fifteen years of administrative office experience without a degree, or an equivalent combination of education and experience. “Project management experience” What we offer in return:This position comes with fantastic benefits, including: Employee assistance program, available to the employee and all members of their household Access to the library Free on-campus parking Free UTA pass Discounts at the BYU Store and for many events at BYU Pay Level: 49 Typical Starting Pay: $22.00 to $28.75/hr (Depending on Experience) Required Documents: All Staff positions require a resume. Refer to the Job Posting for any additional required documents. Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend. Brigham Young University is an equal opportunity employer, including disability and protected veteran status. Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!

Transportation/Administrative Assistant-240 Calendar Attachment(s): Admin Asst - Production-Invt Specialist.docx

In order to participate in Berklee Student Employment, a student must fulfill the following requirements: Current student at Berklee College of Music or Boston Conservatory at Berklee. Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters. Have a valid United States Social Security Number (SSN). Remain in “valid” Visa status as applicable. A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester. Federal Work Study student may apply. In good disciplinary standing. Must be located in the U.S. For complete program details, please go to our website: ************************ the supervision of the Managers and Consultants, Head Studio Operations Assistants provide first-tier technical support for all studio and suite users, perform administrative tasks, contribute to the onboarding process for newly hired student employees, and complete collaborative projects with management. The Head Studio Operations Assistant position is only offered to the greatest contributors and most outstanding performers on our student employee team. Eligibility: Current MPE or CWP student, has worked as a Studio Operations and/or Production Suite Assistant for at least 1 full semester.Requirements: Possesses a strong work ethic and commitment to exemplary customer service Displays a thorough understanding of ATF and Studio Operations policies and procedures Fulfills a significant portion of their weekly shift requirements Demonstrates leadership skills and the ability to perform under pressure Available to work on weekdays between 8:00 AM and 8:00 PM Very few, if any, infractions or corrective actions on the record Essential Duties and Responsibilities: Continues to fulfill the essential duties and responsibilities of the Studio Operations and/or Production Suite Assistant role as needed Assists management with the onboarding process for newly hired student employees Coordinates and conducts new student employee training sessions Helps maintain and update internal schedules for special events, Visiting Artists, and CWP session support Routinely corresponds with student employees and staff using Google Workspace tools, i.e., Google Calendar, Chat, Groups, and Gmail Hourly Rate: $17 Hiring Manager: Patrick Dowling

In order to participate in Berklee Student Employment, a student must fulfill the following requirements: Current student at Berklee College of Music or Boston Conservatory at Berklee. Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters. Have a valid United States Social Security Number (SSN). Remain in “valid” Visa status as applicable. A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester. Federal Work Study student may apply. In good disciplinary standing. Must be located in the U.S. For complete program details, please go to our website: ************************ the supervision of the Studio Managers and Consultants, Studio Operations Assistants provide first-tier technical support in Berklee's flagship recording studios and production suites. Studio Operations assistants help guide PWTD students in their use of music technology, keep all production facilities in showroom condition, promote the continuity and flow of sessions and help monitor a vast inventory of vintage and modern equipment. Eligibility: Current MP&E student, enrolled in or have taken MP 212, and have at least two semesters to go before graduation. Requirements: Stellar interactive and customer service skills Must have a friendly and positive attitude Promote a professional and respectful work environment Strong organization skills and attention to detail Excellent written and verbal communication skills Punctual and reliable Must have a strong desire to learn Ability to be flexible with schedule, and available during some college vacation periods. Preference will be given to candidates who are able to work 7:30am some mornings, and 8pm-12am on weekdays and weekends. Previous recording/audio engineering or MP&E Daytime Recording Ensemble experience is a plus, but not required. Essential Duties and Responsibilities: Prepare and clean all Production Facilities in the morning. Greet anyone who comes to the Studio Operations office. Provide guidance & technical support to students, staff and Faculty. Help enforce studio policies, session protocols and procedures. Answer phones and provide admin support to the office. Assist Studio Operations Team (Studio Managers, Consultants, and Director of Operations) on various tasks and projects. Provide studio tours. Engineer or assist special event recording sessions (CWP, FS, Visiting Artists etc...) Other duties as assigned. Please send your resume and cover letter with your application. Incomplete applications will not be considered. Hourly Rate: $15.97 Hiring Manager: Bryan DiMaio