How to hire a process coordinator

How to hire a process coordinator, step by step

Here's a step-by-step process coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a process coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new process coordinator
• Step 8: Go through the hiring process checklist

What does a process coordinator do?

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1. Identify your hiring needs

   First, determine the employments status of the process coordinator you need to hire. Certain process coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A process coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, process coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of process coordinators.

   Type of Process Coordinator	Description	Hourly rate
   Process Coordinator		$15-35
   Leader	Leaders pave the way for a company to achieve certain goals. They are in charge of bringing the organization to greater heights... Show more	$23-73
   Lead Person	A lead person or lead worker is an employee who provides leadership and instructions to others in a group to complete tasks quickly and effectively. Lead workers plan and organize meetings with supervisors and the management to discuss a particular project's progress and development... Show more	$30-82

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Post Implementation
   • Patients
   • Continuous Improvement
   • Data Entry
   • ISO
   • Coordinators
   • Logistics
   • Process Improvement
   • HR
   • Purchase Orders
   • Management System
   • CMS
   • Order Processing

   Check all skills

   Responsibilities:

   • Manage inventory levels and schedule production for WIP products used to make finish goods.
   • Establish and monitor MIN/MAX inventory levels, order and track raw materials and manage WIP inventory.
   • Manage LAN including installation, security and troubleshooting.
   • Demonstrate strong client relation skills in greeting and directing patients and managing incoming phone communications.
   • Provide leadership development opportunities for youth and lead community events and activities for the community.
   • Maintain testing and finalizing quarterly SOX processes.

   More process coordinator duties

3. Make a budget

   Including a salary range in your process coordinator job description is a great way to entice the best and brightest candidates. A process coordinator salary can vary based on several factors:

   • Location. For example, process coordinators' average salary in florida is 44% less than in wyoming.
   • Seniority. Entry-level process coordinators earn 55% less than senior-level process coordinators.
   • Certifications. A process coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a process coordinator's salary.

   Average process coordinator salary

   $50,124yearly

   $24.10 hourly rate

   ---

   Entry-level process coordinator salary

   $33,000 yearly salary

   Updated January 21, 2026

   Average process coordinator salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$68,129	$33
   2	Washington	$65,638	$32
   3	Massachusetts	$65,595	$32
   4	District of Columbia	$61,852	$30
   5	Indiana	$61,200	$29
   6	Michigan	$60,024	$29
   7	Pennsylvania	$59,460	$29
   8	Oregon	$58,666	$28
   9	Missouri	$58,111	$28
   10	Colorado	$57,356	$28
   11	Texas	$56,952	$27
   12	Hawaii	$56,642	$27
   13	California	$56,166	$27
   14	Kansas	$56,072	$27
   15	Nebraska	$54,797	$26
   16	Illinois	$53,610	$26
   17	Utah	$53,534	$26
   18	Arizona	$51,805	$25
   19	Minnesota	$51,781	$25
   20	Ohio	$51,756	$25

   Average process coordinator salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Goldman Sachs	$109,363	$52.58
   2	Micron Technology	$100,822	$48.47	47
   3	BNY Mellon	$99,459	$47.82	4
   4	Citi	$98,796	$47.50	14
   5	Silicon Valley Bank	$96,229	$46.26
   6	Energy Northwest	$91,490	$43.99
   7	LCMC Health	$81,404	$39.14	1
   8	Tenet Healthcare	$72,125	$34.68	14
   9	Department of Homeland Security	$69,566	$33.45
   10	WidePoint	$69,407	$33.37
   11	Carilion Clinic	$69,353	$33.34
   12	St. Charles Health System	$67,824	$32.61	2
   13	ArcelorMittal	$67,561	$32.48	3
   14	PeaceHealth	$66,967	$32.20	2
   15	Andersen	$66,858	$32.14
   16	Ziff Davis	$65,844	$31.66
   17	Hilton Grand Vacations	$65,464	$31.47	4
   18	Virginia Hospital Center	$64,695	$31.10	1
   19	HGA	$64,185	$30.86
   20	Gardner Denver	$63,820	$30.68	1

4. Writing a process coordinator job description

   A job description for a process coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a process coordinator job description:

   Process coordinator job description example

   Manages the operating activities of the Manufacturing Support Unit to meet safety and quality standards, budgeted cost, continuous improvement, and production scheduling. Utilizing and maintaining available personnel and resources to accomplish manufacturing goals. Will have full supervisory responsibility for all Class 1 and Class 4 employees including managing hours worked, overtime, discipline, hiring and evaluation of performance.
   WHAT YOU WILL DO
   
   Duties and Responsibilities:
   
   (This list is not exhaustive and may be supplemented as necessary by the Company)
   
   Supervise the assigned staff for accuracy of detailed work, manufacturing processes, machine set-up, brand changes, overall equipment operation, recordkeeping, safety, housekeeping, procedures and responsibility associated with the area of good manufacturing practices (GMP) and Food and Drug Administration (FDA) guidelines. This will include the management of the Labor Agreement.
   
   Support operating activities of manufacturing unit to meet budgeted cost, through effective utilization of personnel and machinery. Proper staffing of machines to meet scheduling requirements and monitoring down-time data.
   
   Communicates and enforces the goals, policies, and objectives of department to all personnel, clerks, and hourly employees by assuring all employees know what the expectations and consequences are, holding everyone accountable, and taking necessary action when needed
   
   Responsible for scheduling and supporting all brand changes in manufacturing unit to meet production scheduling and staffing requirements by keeping all personnel hourly/salaried informed of all changes of special orders and brand/warning changes to meet government and company policies.
   
   Maintain a viable safety program in unit to ensure a safe working environment by maintaining good housekeeping practices, removing safety hazards, and ensuring proper work methods are being followed
   
   Support operating activities of manufacturing to meet quality standards, through regular monitoring of quality data from Production Quality Control department, and taking corrective action when necessary with salaried and hourly personnel
   
   Maintain up-to-date knowledge of the company's enterprise financial system, SAP, and the lot tracking and product genealogy system. Understands these systems and their specific utilization within the span of control of this position.
   
   Use reports generated by these systems to monitor process operation and develop methods to evaluate the operation and/or improve processes. Must have full knowledge and understanding of 'contingency play' methods to circumvent a system failure.
   
   Performs other job-related duties as assigned.

   Copy this example

   

5. Post your job

   To find the right process coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with process coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit process coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your process coordinator job on Zippia to find and recruit process coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with process coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new process coordinator

   Once you have selected a candidate for the process coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new process coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a process coordinator?