Administrative Coordinator jobs at Providence Health & Services - 1807 jobs

Additional Location(s): N/A Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing - whatever your ambitions. About the role Boston Scientific is seeking an experienced assistant to provide support to the Vice President, Commercial Excellence. This role provides high-level administrative and project management support, including meeting and calendar management, and the creation of executive presentations and communications, in addition to other administrative projects and tasks. The work will be highly confidential in nature and will cover a diverse scope of activities. As an employee supporting the Vice President of Commercial Excellence, this individual will also play a key role in supporting leadership engagements with employees and creating a supportive environment for our teams. The successful candidate will be self-motivated, highly collaborative, adaptable, have excellent interpersonal skills, and can foster professional relationships across the organization. Work Mode: At Boston Scientific, we value collaboration and synergy. This role follows a hybrid work model requiring employees to be in our local office at least three days per week. Relocation Assistance: Relocation assistance is not available for this position at this time. Visa Sponsorship: Boston Scientific will not offer sponsorship or take over sponsorship of an employment visa for this position at this time. Your responsibilities include: Performs administrative duties that may include, scheduling & coordinating meetings/appointments, overseeing and executing meeting logistics & schedules, scheduling conference rooms, greeting visitors, arranging travel (both domestic and international), completing expense reports, organizing major functional meetings, plus any other administrative tasks that need to be performed. Calendar & meeting management - Proactively identify and resolve scheduling conflicts and prioritize meetings to ensure efficient use and preferred allocation of executive's time. Engages frequently with individuals outside organization (customers) and/or internal individuals, both of significant importance to the company. Contacts involve planning and preparation of communications, requiring tact, persuasion, and negotiation skills. Coordinate complex domestic and international travel arrangements, including itineraries and agendas, directions, transportation, and lodging. Prepare and process expense reports. Plan and organize regular staff meetings, including agenda and materials preparation, tracking attendance, and organizing logistics. Manage a variety of meetings including invites, agenda, slide organization, and meeting minutes/action items. Maintain organizational charts for senior executives and their teams. Anticipates and coordinates projects/assignments, organizes own schedules, and that of others, to meet deadlines. Translates complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching the subject; anticipates needs for communications; makes suggestions for improvements in existing. Acts as a conduit of communication to and from Sr. Leadership. Supports onboarding for new senior-level staff Supporting engagements between the senior leaders and the broader teams on the sites, generating a welcoming and engaging site environment Working closely with the HR and communications teams on leadership messaging and engagements May be responsible for various components of initiatives to include: Developing and adhering to timetables Coordinating large meetings/events Preparing status reports, records, and documents Securing vendor estimates and purchase orders, processing invoices, ensuring vendor quality Overseeing the execution of deliverables Required Qualifications Associate's degree or equivalent experience Minimum of 5 years experience Exceptional interpersonal skills, both written and verbal Ability to maintain a high degree of confidentiality and discretion Ability to take initiative and drive projects to completion Demonstrate high levels of professionalism and customer orientation Ability to work effectively and partner with peers Exceptional administrative and organizational skills Excellent problem-solving skills Demonstrated ability to effectively utilize MS Office programs, including Teams and SharePoint Ability to work independently, multi-task, and prioritize daily workload Preferred Qualifications * Bachelor's Degree preferred * Requisition ID: 622380 Minimum Salary: $64272 Maximum Salary: $109304 The anticipated compensation listed above and the value of core and optional employee benefits offered by Boston Scientific (BSC) - see ******************************* vary based on actual location of the position and other pertinent factors considered in determining actual compensation for the role. Compensation will be commensurate with demonstrable level of experience and training, pertinent education including licensure and certifications, among other relevant business or organizational needs. At BSC, it is not typical for an individual to be hired near the bottom or top of the anticipated salary range listed above. Compensation for non-exempt (hourly), non-sales roles may also include variable compensation from time to time (e.g., any overtime and shift differential) and annual bonus target (subject to plan eligibility and other requirements). Compensation for exempt, non-sales roles may also include variable compensation, i.e., annual bonus target and long-term incentives (subject to plan eligibility and other requirements). For MA positions: It is unlawful to require or administer a lie detector test for employment. Violators are subject to criminal penalties and civil liability. As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most - united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do - as a global business and as a global corporate citizen. So, choosing a career with Boston Scientific (NYSE: BSX) isn't just business, it's personal. And if you're a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you! At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific Corporation has been and will continue to be an equal opportunity employer. To ensure full implementation of its equal employment policy, the Company will continue to take steps to assure that recruitment, hiring, assignment, promotion, compensation, and all other personnel decisions are made and administered without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, gender expression, veteran status, age, mental or physical disability, genetic information or any other protected class. Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company's policies or protocols change with regard to COVID-19 vaccination. Nearest Major Market: Los Angeles Job Segment: Secretary, Project Manager, Neurology, Developer, Sharepoint, Administrative, Technology, Healthcare

Boston Scientific is seeking an experienced assistant to provide support to the Vice President, Commercial Excellence. This role provides high-level administrative and project management support, including meeting and calendar management, and the cre Administrative Assistant, Administrative, Healthcare, Support, Assistant, Compensation, Manufacturing

OB-GYN Shady Grove of Advantia is seeking a full-time Administrative Coordinator. OB-GYN Shady Grove of Advantia has 1 office location in Rockville, MD. Job Responsibilities: Serves patients by greeting and helping them, scheduling appointments, and maintaining records and accounts. Welcomes patients and visitors in person or on the telephone, and answering or referring inquiries. Optimizes patients' satisfaction, provider time, and treatment room utilization by scheduling appointments in person or by telephone. Ensures availability of treatment information by filing and retrieving patient records. Maintains patient accounts by obtaining, recording, and updating patient charts. Protects patients' rights by maintaining confidentiality of medical, personal, and financial information. Maintains operations by following policies and procedures, reporting needed changes. Contributes to team effort by accomplishing related results as needed. Qualifications: Must have substantial knowledge of HIPAA and OSHA regulations and general understanding of medical terminology. Call center experience in medical practice required. Bilingual in Spanish required. Experience with Athena preferred. Benefits & Compensation: Health, Dental, and Vision Insurance Health Savings Account (HSA) and Flexible Savings Account (FSA) Option 401k Retirement Plan + company provided match after 1 year of employment Life and Disability Insurances Paid holidays & PTO Compensation Range: $17.50-$20.50/hr Please note compensation is based on years of experience. About Advantia Health: To provide the highest quality patient care available, OB-GYN Shady Grove of Advantia is partnered with Advantia Health. Advantia is transforming healthcare for all women - setting a higher standard of care and convenience while reducing unnecessary costs. Compassion and value inspire everything we do. We take time to listen, answer questions completely, and offer helpful technology between visits so that our patients are empowered and at ease. Alongside coordinated care, Advantia is pioneering care models that align incentives with the best interests of women and their families. Please note: OB-GYN Shady Grove of Advantia is dedicated to providing unparalleled healthcare to our customers by employing the most highly-qualified individuals. If you are selected for further consideration, you will be subject to a background investigation. COVID-19 and Flu vaccination is a required condition of employment. Advantia Health is an Equal Opportunity Employer that is committed to global diversity: It is a place where good people want to work, and customers want to continue to engage in EOE M/F/D/V.

Please enter info here Requirements MINIMUM QUALIFICATIONS: EDUCATION: Associates Degree in Nursing. BSN preferred. CERTIFICATION/LICENSES: Current valid NM or compact RN License. BLS required. ACLS required or must obtain within six months from date of hire or date of transfer. BLS and ACLS must be issued through the American Heart Association. SKILLS: Excellent communication (verbal, written, listening) and problem-solving skills. EXPERIENCE: Six months management experience or five years acute care clinical experience. NATURE OF SUPERVISION: -Responsible to: Manager, Nursing Office ENVIRONMENT: - Bloodborne pathogen B Works irregular hours. Multiple simultaneous activities of patient care. Exposure to infectious diseases and x-rays. Exposure to varying unpredictable situations. PHYSICAL REQUIREMENTS: Must be able to handle emergency situations, prolonged, extensive or considerable standing. Has knowledge of and uses good body mechanics. Occasionally positions, pushes and/or transfers patients or equipment. Hearing and visual acuity within normal limits. Manual dexterity and fine motor coordination required.

Please enter info here Requirements MINIMUM QUALIFICATIONS: EDUCATION: Associates Degree in Nursing. BSN preferred. CERTIFICATION/LICENSES: Current valid NM or compact RN License. BLS required. ACLS required or must obtain within six months from date of hire or date of transfer. BLS and ACLS must be issued through the American Heart Association. SKILLS: Excellent communication (verbal, written, listening) and problem-solving skills. EXPERIENCE: Six months management experience or five years acute care clinical experience. NATURE OF SUPERVISION: -Responsible to: Manager, Nursing Office ENVIRONMENT: - Bloodborne pathogen B Works irregular hours. Multiple simultaneous activities of patient care. Exposure to infectious diseases and x-rays. Exposure to varying unpredictable situations. PHYSICAL REQUIREMENTS: Must be able to handle emergency situations, prolonged, extensive or considerable standing. Has knowledge of and uses good body mechanics. Occasionally positions, pushes and/or transfers patients or equipment. Hearing and visual acuity within normal limits. Manual dexterity and fine motor coordination required.

You Belong Here. At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve. FTE: 1.0, Shift: Days, Schedule: Monday - Friday Annual Salary: $140,000.

Please enter info here Requirements MINIMUM QUALIFICATIONS: EDUCATION: Associates Degree in Nursing. BSN preferred. CERTIFICATION/LICENSES: Current valid NM or compact RN License. BLS required. ACLS required or must obtain within six months from date of hire or date of transfer. BLS and ACLS must be issued through the American Heart Association. SKILLS: Excellent communication (verbal, written, listening) and problem-solving skills. EXPERIENCE: Six months management experience or five years acute care clinical experience. NATURE OF SUPERVISION: -Responsible to: Manager, Nursing Office ENVIRONMENT: - Bloodborne pathogen B Works irregular hours. Multiple simultaneous activities of patient care. Exposure to infectious diseases and x-rays. Exposure to varying unpredictable situations. PHYSICAL REQUIREMENTS: Must be able to handle emergency situations, prolonged, extensive or considerable standing. Has knowledge of and uses good body mechanics. Occasionally positions, pushes and/or transfers patients or equipment. Hearing and visual acuity within normal limits. Manual dexterity and fine motor coordination required.

Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Waco, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE Monday - Friday 8a-5p Outpatient Will see about 18 patients per day BENEFITS Our competitive benefits package includes the following Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well. Our Core Values are: We serve faithfully by doing what's right with a joyful heart. We never settle by constantly striving for better. We are in it together by supporting one another and those we serve. We make an impact by taking initiative and delivering exceptional experience. Benefits Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: Eligibility on day 1 for all benefits Dollar-for-dollar 401(k) match, up to 5% Debt-free tuition assistance, offering access to many no-cost and low-cost degrees, certificates and more Immediate access to time off benefits At Baylor Scott & White Health, your well-being is our top priority. Job Summary Render direct patient care and have delegated prescriptive authority. They are credentialed, privileged, and billed as an independent provider, recognized by Medicare and Medicaid. The Advanced Practice Provider provides medical care based on the scope of practice set by the supervising physician. Our pain medicine providers care for adult patients. Essential Functions of the Role: Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes or recommends medical drug therapies or other treatments. Performs procedures following approved policies, focusing on efficacy, safety, and cost. Recommends interventions to change behavior linked to health risks. Formulates and implements comprehensive patient treatment plans based on assessments, evidence-based medicine, and standards of care. Collaborates with physicians and team members when appropriate. Evaluates patient's response to care and its effectiveness. Counsels patients and families on medical processes, illness management, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with food supplements, over-the-counter medications, and herbal remedies. Maintains appropriate records detailing the patient's treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice or expertise. Provides consultation level services for conditions/problems related to the Provider's specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). No call. Office hours are 7am-4pm M-F. Will work at Round Rock and Cedar Park locations. Key Success Factors Knowledge of information and techniques is needed to diagnose and treat human injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures. Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions. Verbal and written communication skills. Interpersonal skills. Critical thinking and complex problem-solving skills. Skill in the use of computers and related software applications. Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification. Ability to interpret and evaluate laboratory and other diagnostic tests. Texas RN licensure or RN licensure with compact privilege from a state in the Nurse Licensure Compact for RNs and LVNs, and Texas APRN. Current license to practice as a Nurse Practitioner in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Certification from an accredited board as an APRN for the patient population of focus required. Belonging Statement We believe that all people should feel welcomed, valued and supported, and that our workforce should be reflective of the communities we serve. QUALIFICATIONS EDUCATION - Grad of an Accredited Program No experience required CERTIFICATION/LICENSE/REGISTRATION - Nurse Practitioner (NP) Registered Nurse (RN) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

Baylor Scott & White Health has an opening for a Physician Assistant to join our Pain Management Team in Killeen, Texas. Our facilities have national and regional recognition by U.S. News & World Report - a reflection of our talent and commitment to advanced quality care that is safe and compassionate. We are looking for a committed team player with a favorable work/ training history. The ideal candidate should be focused on quality, and be able to effectively collaborate with referring physicians, agencies, and other professionals to provide optimum patient care within our award-winning integrated healthcare system. The PA Surgical Specialty - Non-Operative is a licensed, certified, non-physician healthcare provider who effectively renders direct patient care and possesses delegated prescriptive authority, is credentialed and privileged, and whose service is billed as an independent billing provider, as recognized by Medicare and Medicaid within the healthcare systems, and in accordance with the appropriate board. The Advanced Practice Provider provides medical care based upon the scope of practice as delineated by the supervising physician. Surgical providers care for both adult and pediatric patients, and specialize in General Surgery, Orthopedics, Neurosurgery, Otolaryngology, Cosmetic, Vascular, Trauma, Transplant, Urology, Plastics or other surgical specialty. ESSENTIAL FUNCTIONS OF THE ROLE Assesses the physical and mental condition of patients by performing and obtaining comprehensive or problem-focused physical examinations and medical histories. Orders, collects, interprets, and evaluates laboratory and other diagnostic tests to assess patient problems and health care needs. Prescribes, recommends and/or employs medical drug therapies or other forms of related therapeutic treatments and procedures or performs indicated procedures in accordance with approved policies with attention to efficacy, safety, and cost. Recommends interventions to modify behavior associated with health risks. Formulates and implements comprehensive outcomes-based patient treatment plans based on patient assessments, evidence-based medicine, standards of care, professional practice guidelines and in collaboration with physicians and other interdisciplinary team members when appropriate. Evaluates patient?s response to health care provided and the effectiveness of care. Counsels patients and families regarding medical processes, management of the health illness/condition, medication, nutrition, and health promotion. Counsels patients about drug regimens and possible side effects or interactions with other substances such as food supplements, over the counter medications and herbal remedies. Maintains appropriate records detailing the patient?s treatment plans and outcomes. Initiates timely consultation and referral when the problem exceeds scope of practice and/or expertise. Provides consultation level services for conditions/problems related to the Provider?s specialty, level of experience and training. Manages patients in a healthcare setting(s) other than primary clinic setting (e.g., inpatient, emergency services). Performs invasive procedures specific to scope of practice and provider?s level of expertise as delegated by supervising Physician. Performs follow-up with patient both pre- and post-operatively, and may also round on patients in the hospital or see patients in the Emergency Department. May be required to perform patient care duties beyond regular schedule based on coverage needs of the department. KEY SUCCESS FACTORS Knowledge of information and techniques needed to diagnose and treat human injuries, diseases, and deformities to include symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures Knowledge of practices, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions Verbal and written communication skills Interpersonal skills Critical thinking and complex problem-solving skills Skill in the use of computers and related software applications Ability to develop and implement comprehensive outcomes-based patient treatment plans Ability to counsel patients concerning medical and psychological/psychiatric conditions, treatment plans, and behavior modification Ability to interpret and evaluate laboratory and other diagnostic tests Current license to practice as a Physician Assistant in the state of Texas Basic Life Support (BLS) within 30 days of hire or transfer Current certification by the National Commission on Certification of Physician Assistant (NCCPA) SCHEDULE- Monday - Friday 7a-4p Outpatient Will see 18-20 patients per day. $10,000 Sign On Bonus. BENEFITS Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include: Immediate eligibility for health and welfare benefits 401(k) savings plan with dollar-for-dollar match up to 5% Tuition Reimbursement PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level QUALIFICATIONS EDUCATION - Grad of an Accredited Program EXPERIENCE - Less than 1 Year of Experience CERTIFICATION/LICENSE/REGISTRATION - Physician Assistants (PA) Basic Life Support (BLS): Basic Life Support (BLS) within 30 days of hire or transfer.

+ Oakland, CA + Executive + AHS Executive Support + Full Time - Day + $44.15 - 73.56/Hour + Req #:42536-31572 + FTE:1 **Alameda Health System offers outstanding benefits that include:** + 100% employer health plan for employees and their eligible dependents + Unique benefit offerings that are partially or 100% employer paid + Rich and varied retirement plans and the ability to participate in multiple plans. + Generous paid time off plans **Role Overview:** Alameda Health System is hiring! Under general direction of the assigned C-Suite Executive, the Executive Assistant-Project Coordinator provides administrative, operational and organizational services as well prepares and implements a variety of studies and inquiries, maintains calendars, coordination of facility projects and coordinates and scheduling of meetings throughout Alameda Health System. May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations. May screen and coordinate interviews for job applicants and orient new leadership employees; perform varied, complex and often confidential administrative support duties for the C-suite level executives of AHS. The incumbent serves as the Project Coordinator of critical programs and projects, as assigned by senior leadership. Performs other duties as assigned. **DUTIES & ESSENTIAL JOB FUNCTIONS:** NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification. Engages in the coordination and planning of operational projects, space utilization and administrative duties. Prepares and maintains detailed spreadsheets, presentations, and personnel requests. Coordinates timekeeping issues or submissions. Initiates correspondence for signature of the appropriate executive, receives incoming correspondence and attaches appropriate supporting documentation and distributes to as appropriate. Maintains accurate records and files related to work performed. Coordinates develop and administer correspondence, attendance minutes, agendas, and action items for assigned departments and committees. Performs office administrative activities such as organizing and maintaining administrative files and ordering office supplies and related equipment; maintains records of purchases. Plans, oversees, reviews, and implements administrative services supporting the executive's activities and functions. Schedules appointments and arranges conferences for the executive and other relevant staff; coordinates travel arrangements and preparing reimbursement requests. Create and update the website of assigned departments in collaboration with the public affairs department Instrumental in Coordinating the onboarding of leadership working in collaboration with recruitment and human resources. Maintains all communications vital to Nursing Leadership throughout the health system. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations. Plans, oversees, reviews, and personally performs a variety of administrative services in support of activities and functions. Prepares and compiles reports from various information systems and databases regarding complex, sensitive and confidential information to implement change for administrative concerns, policies, procedures, functions and operations. Represents and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces as needed. Coordinates and administers personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received. Performs revenue and expenditure projections for department's budget; compiles figures, prepares justifications, and coordinates the budget development process; reviews expenditure reports, prepares internal reports and maintains inventory records. Assists the C-suite level executive staff member in managing departmental and associated budgets, including preparing and maintaining detailed spreadsheets, monitoring encumbrances, payments, and journal entries; analyzes budget requests and provides recommendations to the executive staff member. **MINIMUM QUALIFICATIONS:** Required Education: High School diploma or equivalent. Preferred Education: Master's Degree. Required Licenses/Certifications: Certification as a Project Management Professional PMP. Required Licenses/Certifications: Lean Six Sigma Certification: Green Belt. Required License/Certification: Education: Microsoft Office certification required within 12 months of hire, Expert Level. Required Experience: Six Five years office administrative experience; three years as an Executive Assistant II. Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

Supported Employment services are designed to help individuals with varying disabilities gain and maintain meaningful employment. Our team helps by identifying client work interests and basic skills required, along with providing on the jobsite training and ongoing support. What to expect. Provide assistance to the Program Director and CEP staff Establish and maintain office procedures that support the team in performing all phases of the employment services including intake, engagement, assessment, job placement, job coaching and follow along Gather required demographic information, ensure that data required for billing is up to date in electronic health record Maintain up to date staff caseload charts to provide accurate tracking of caseload size, authorizations and billable services Perform monthly billing activities as required for each payer Maintain employment service related tracking systems that support monitoring fidelity i.e. job type chart, referral tracking, employer list Perform office tasks, such as answering phones, typing, photocopying, filing, etc. Process mail Track authorization/purchase orders, quality management activities and required timelines Oversee the ordering of supplies and keep inventory of office supplies stocked as needed. Observe and report any changes in individuals' conditions, physical and/or mental health Manage difficult or emotional individual situations, respond professionally for requests for assistance and support. Plan coverage for absences in conjunction with your supervisor. Complete training and documentation as required by regulation and accreditation bodies. Attend meetings as assigned. Perform other duties as assigned. What we need from you. High school diploma or GED. Two years of relevant work experience. A driver's license with 3 points or less and access to an insured vehice. Proficiency with Microsoft Office suite and experience with electronic health record preferred. What you'll get from us. At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer: A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation Comprehensive medical, dental and vision benefits for benefit eligible positions 403b retirement match Generous paid-time-off for benefit eligible positions Complimentary Employee Assistance Program (EAP) Generous mileage reimbursement program Pay for this position is a flat rate of $18.50/hr. WHY SHEPPARD PRATT? At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual's facing life's challenges. Join us and be a part of a mission that changes lives! #LI-HD1

At NorthBay Health , Administrative Support Specialist is responsible for the overall administrative support of the managerial and operational activities of the Cardiopulmonary department team. Works closely with the manager and clinical team to provide excellent communication that supports department workflow. Is responsible for UKG, Time and Attendance and communication of issues to the management team. Provides excellent customer service and works independently with minimal supervision utilizing a high level of initiative, judgment, and critical thinking skills. Primary Job Responsibilities: * Supports organizational mission, goals, and values. * Demonstrates respect and affirmation of team members' unique scope of practice and contribution to work interdependently to achieve a common purpose and to accept responsibility for creating a culture of learning, mutual support and creative problem solving. * Capable of working independently and as part of a team. * Follows and holds team accountable to established organization, division, and department policies/procedures/protocol * Has responsibility for safely and accurately scheduling procedures for the Cath Lab and Cardiology departments. Works closely with leadership team to further develop accuracies and efficiencies of processes. Aids in development of standard work * Constructs reports as requested by team and assures that they are produced in an accurate and timely manner. * Acquires and maintains advanced knowledge of computer software/hardware technology in order to support the program needs of the leadership team including but not limited to Microsoft Office and EHR. * Schedules cases accurately maintaining awareness of usual time necessary, equipment, personnel, conflicts, and limitations. Accurately enters information into EHR as assigned. * Maintains awareness of patient, staff and physician flow in the unit and communicates changes in timely manner * Manages the coordination of reports including correspondence and other documents according to established time lines. * Coordinates special meetings or educational opportunities in support of the leadership team. * Understands and supports established organizational, departmental, quality improvement, safety, environmental, and infection control policies and procedures. * Completes special projects as requested. * Supports the leadership team by recording and/or typing minutes, making room arrangements, and providing follow up as requested. * Demonstrates effective problem solving, decision-making and conflict resolution skills. * Demonstrates outstanding interpersonal skills and maintains confidentiality in all aspects of the position. * Responsible for tracking employee absences, tardies, disciplines, and KinCare and reports findings to the clinical coordinator/management in a timely fashion. * Performs data entry in data repositories such as requested. Examples include but not limited to ACC national data registries. * Assists with collection of data within EHR to support PI activities. * Tracks competency information for the clinical managers as requested. Maintains unit employee competency files as instructed. * Performs unit based audit functions as requested and within scope of non-clinical personnel. * Demonstrates respect and affirmation of co-workers' unique scope of practice and contribution to work interdependently to achieve a common purpose and to accept responsibility for creating a culture of learning, mutual support and creative problem solving. * Supports the CardioPulmonary Rehab department as needed. * Other duties as assigned. * Education/Experience: High school graduate or equivalent. Graduate of, or completed course work in, a recognized administrative support program or two years' experience at the administrative support level preferred. Medical terminology preferred. * Skills: Excellent oral and written communication skills required. Demonstrated experience in managing multiple priorities required. Basic typing and computer knowledge required. Proficient in Microsoft Word and Excel preferred. Demonstrated experience with Windows NT and database administration required. Must possess ability to prioritize several tasks at once and be able to function in a noisy/ busy atmosphere. * Standards of Performance: Demonstrate performance by adhering to established policies and procedures and exhibiting the defined characteristics associated with attendance and punctuality. Attendance is an essential function of the job. * Physical Skills: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Physical Effort: Primarily sedentary to slight physical exertion. * Hours of Work: Monday through Friday with hours to meet the needs of the department. Ability to travel between facilities as needed. * Other: AHA or equivalent BLS required within first three months of hire, completion of annual organizational conditions for employment (TB Testing, Safety Training, mandatory in-services, etc.). Compensation Range: $ 33.00 - $ 40.00 (Max is commensurate of 20+ years in admin support role)

Arrowhead Pharmaceuticals is seeking a highly organized, proactive, and detail-oriented Administrative Specialist to provide critical support to various leadership functions. This role is instrumental in ensuring the seamless operation of several departments, delivering high-level administrative assistance, and contributing to a collaborative and efficient work environment. The ideal candidate is a skilled communicator, thrives in a fast-paced setting and excels at managing multiple priorities with precision and professionalism. This role reports to Sr Manager, Administrative Support. This role is based 5x a week onsite at our Pasadena, CA Corporate Headquarters. Responsibilities * Event Planning: Support the planning and execution of company events, off-site meetings, celebrations, and team activities, fostering engagement and collaboration. * Meeting Planning: Coordinate meeting logistics, including room and venue bookings, catering, and travel arrangements, creating a seamless experience for participants. * Contract Coordination/Vendor Management: Assist with the preparation, review, tracking and organization of contracts, ensuring timely execution and compliance. Ability to communicate professionally with vendors and KOLs. * Travel & Congress Management: Coordinate and manage domestic and international travel arrangements for various congresses, including flights, accommodations and event logistics, ensuring a smooth and efficient experience. * Calendar Oversight: Ability to schedule meetings and appointments in Outlook with extreme accuracy and prioritization. * Document Management: Organize and maintain confidential documents, files, and reports for swift access and secure handling, may include eTMF. * Expense Reports: Prepare and manage expense reports in Concur ensuring accuracy and prompt processing. * Special Projects: Contribute to special projects with a focus on delivering high-quality results within deadlines. * Team Collaboration: Willingness to pitch in where needed, may include covering reception duties if a team member is out of office and providing assistance at company events and meetings. Requirements * Technical Proficiency: Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience using Concur, Agiloft and Canva. * Communication: Exceptional written and verbal communication skills; ability to interact effectively and professionally with all levels of the organization. * Detail-Oriented: Outstanding organizational and time management skills with meticulous attention to detail. * Adaptability: Ability to thrive in a dynamic environment with shifting priorities, responding to urgent requests as needed, even outside standard hours. * Confidentiality: Proven ability to handle sensitive information with discretion and integrity. * Positive attitude: Approachable, reliable, willingness to help, problem-solver. * Additional Qualities: Resourcefulness, creativity, a sense of urgency and a proactive mindset are highly valued. Preferred * Bachelor's degree * Previous Commercial/Marketing and/or Biotech support experience preferred

Spring 2026 Bilingual Healthcare Administrative Analyst Intern Visa sponsorship available (CPT, OPT, etc.) The Bilingual Healthcare Administrative Intern will execute functions in the patient experience area while collaborating with clinical team members. This role will collaborate across the organization to support continuous improvement efforts in transformation and growth initiatives. Duties and Responsibilities Assist with scheduling, patient intake, and related functions in alignment with defined best practices Perform insurance verification and support revenue cycle functions Review established reports, portals, and other data sources for relevant insights to execute functions Leverage available resources to provide excellent patient experience and access to care Identify and highlight opportunities for improvements in processes and systems Conduct root-cause analysis and derive corrective action plans as needed Ensure confidentiality and compliance with HIPAA regulations Uphold Frontera Healthcare's mission, vision, and values in all professional activities. Perform other duties as assigned. Requirements Skills, Knowledge, Credentials, and Experience Bilingual (English/Spanish) Currently enrolled in or recent graduate of a university degree program Interest in healthcare operations and patient services Strong analytical skills and ability to derive and translate insights from data into actionable items. Passion for continuous improvement Strong organizational and multitasking abilities Excellent verbal and written communication skills Special Requirements Work Hours: 40-hour workweek, with flexibility to work evenings and weekends as needed. This position requires prolonged sitting, some bending, stooping, and stretching. It requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment. It also requires a normal range of hearing and eyesight to record, prepare, and communicate appropriate reports. This position may require travel between sites and the ability to interact with others in both small and large group settings. At times, this position may include periods of extended physical activity, such as walking/standing at community events and/or moving and distributing educational materials. If the essential functions of this position cannot be performed in a satisfactory manner by the employee, reasonable accommodations may be made. The above information is intended to describe the most important aspects of the job. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required to perform the work. The health center reserves the right to revise or change job duties and responsibilities as the business needs arise. Additionally, this job description is not intended as an employment contract, implied or otherwise, and the Center continues to maintain its status as an at-will employer.

Job DescriptionBenefits: Flexible schedule Opportunity for advancement A dedicated and detail-oriented Administrative Assistant / Personal Assistant is needed to support a physician and management team . This unique role includes organizing professional documents and records, as well as providing personal support with home office organization and related tasks. The ideal candidate is organized, trustworthy, proactive, and skilled at balancing a blend of administrative and personal assistant duties. Selected candidate will have a background check. Key Responsibilities: Clinic Administrative Duties: Organize and maintain medical and administrative records Prepare and process paperwork, forms, and correspondence Assist with filing, and insurance documentation Maintain a clean, organized front desk and office area Provide general administrative support as needed Answer phones, take and respond to messages, and route calls as needed Manage business and personal calendar Coordinate with clinic and management staff as needed Personal Assistant Duties: Organize and maintain household paperwork, bills, and important documents Manage personal files and digital records to ensure easy access and order Coordinate household schedules and reminders (appointments, maintenance, etc.) Assist with home organization projects and filing systems Qualifications: Prior experience in administrative and/ or personal assistant roles preferred Excellent organizational and time-management skills Strong communication skills (written and verbal) High level of discretion and professionalism Ability to work independently and manage multiple responsibilities Comfortable handling both professional and personal tasks Proficiency in Microsoft Office, Excel and CRM software Valid drivers license and reliable transportation (for errands) Compensation & Benefits: Competitive Compensation Flexible Schedule Opportunity for Growth How to Apply: Please send your resume and a brief cover letter to ***************************, using the subject line: Administrative Assistant / PA Application [Your Name].

Family Resource Home Care is seeking a detail-oriented and mission-driven Veteran's Administrator to support our branches across WA, OR, ID, NM and CO. This role ensures timely and accurate handling of VA referrals, documentation, and communications, while supporting outreach and compliance efforts to enhance care for Veterans. Key Responsibilities · Referral & Documentation Management · Monitor multiple streams of communications. · Manage VA documentation. · Communication & Coordination · Monitor and coordinate compliance with branches. · Authorization Compliance · Ensure documentation meets VA Medical Center standards across multiple locations. · Reporting & Outreach Campaigns · Generate reports and intake data for outreach campaigns · Attend regional VA meetings and share recaps. · Support development of website tools, referral programs, and outreach materials. · Veteran Event Engagement · Coordinate events and outreach with branches. · Training & Development · Stay current on national and regional VA documentation standards. · Oversee branch outreach and training materials · Monitor CRM for accurate profile information Minimum Qualifications · Experience: Ideally 1-3 years' experience in data entry, administration, marketing, home care or home health care, VA, healthcare in the senior industry · Skills: Knowledgeable of administration principles and practices, computer savvy, self-starter and disciplined in setting and maintaining communications and schedule. Able to build relationships quickly and deliver succinct messaging during interactions. Demonstrated competence in task management with strong multitasking. Must be able to analyze and interpret data, gather needed information, evaluate the situation and offer suggestions. · Technical Proficiency: Strong computer/technical skills and proficiency with PC based MS Office Suite, and CRM management. Preferred Qualifications · At least 1 year of experience in administrative roles supporting healthcare, VA CCN, TriWest, home care, home health, senior living. · Bachelor's degree in business, administration, marketing, communications, or related field · Strong organizational and communication skills. · Familiarity with home care documentation and VA compliance standards. · Ability to manage multiple tasks across regional branches. · 2-3 professional references. · Must take joy in your daily work and have a great sense of humor! Work Schedule and Location · Our typical office hours are Monday - Friday, 8am-5pm. Occasional work on evenings and weekends may be required. This role will primarily be home-based/remote, however occasional office days, attendance at events and in-person meetings will be required. Ideal candidate is based in one of our market areas to help with time zones and collaboration Benefits & Perks · Comprehensive Insurance: Medical, dental, vision, and prescription options to keep you and your family healthy. · Company-Paid Life Insurance: Peace of mind with our company-paid life and AD&D insurance. · 401(k) Plan: Secure your financial future with our retirement plan, including company matching. · Health Savings Account: Manage your healthcare costs effectively. · Employee Assistance Program: Support for personal and professional challenges. · Work Equipment: Company-provided computer and office setup. · Paid-Time Off: Accrue 3 weeks of paid vacation in your first year, and more after that · 11 Paid Holidays: Enjoy time with friends and family during the holidays. · Work From Home Flexibility: This position offers primary work from home with only occasional on-site requirements. Pay Range: $40,000-45,000/yr

Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. JOB DEFINITION: This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. Provide information about and referral to other services available in the community to homeless people and others in need. Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. Order, maintain and dispense office supplies and forms needed by staff. Schedule routine maintenance of office machines. Paperwork: Assist program staff to update and maintain current resource lists and information manuals. Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: Participate in staff meetings and in-service trainings, as appropriate. Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: Excellent typing and keyboard skills and clerical skills/experience. Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. Ability to work independently with a minimum of direct supervision. Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. Initiative and creativity in problem solving and system development. Careful attention to detail. Ability to communicate and work effectively with staff from various backgrounds and disciplines. Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply. Salary Description $31.42 - $34.69