Office Assistant jobs at Providence Health & Services - 2536 jobs

Administrative Coordinator
Providence Health & Services 4.2
Office assistant job at Providence Health & Services
The Administrative Coordinator coordinates the day to day operations of the clinic and oversees the reception, scheduling and clinical support functions of the clinic. Acts as a liaison between providers, clinic staff, and ancillary departments. The Administrative Coordinator is responsible for performing a variety of specialized clerical duties in support of the Providence Swedish Cancer Institute Clinics. The Administrative Coordinator supports the leadership, administrative and clinical teams. Position will also support operations of departmental programs and projects. Duties focus on assisting the team members with project support duties, such as tracking goals and outcomes, expenditures and program information; producing statistical and summary reports; scheduling; coordinating events; developing written materials and answering telephones and correspondence. This position is also responsible for performing technical and specialized data entry, computation, verification, reconciliation and reporting of financial related data in support of the Providence Swedish Cancer Insititute Clinics. This position is also responsible for monitoring front office operations as it relates to patient flow and access to services and supports the Manager with data requests and other administrative functions as needed. Work at this level typically involves a variety of complex clerical tasks requiring substantial knowledge of the department's work commitments and projects. Considerable independence and initiative is involved in determining how the work is performed. Providence caregivers are not simply valued - they're invaluable. Join our team at Providence Centralia Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Required Qualifications: + Coursework/Training: Two years of community college/business school training related to business or health care + 3 years Medical office or health care experience. Preferred Qualifications: + 2 years Accounts payable experience or finance experience + 1 year Leadership experience with staff, quality and staff productivity. Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. About Providence At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable. Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities. Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits. Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. About the Team Providence has been serving the Pacific Northwest since 1856 when Mother Joseph and four other Sisters of Providence arrived in Vancouver, Washington Territory. Today, Providence is the largest health care provider in Washington located in communities large and small across the state. In western Washington, Providence provides care throughout the greater Puget Sound from Snohomish County to Lewis County. Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women's services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care. Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement. For any concerns with this posting relating to the posting requirements in RCW 49.58.110(1), please click here where you can access an email link to submit your concern. Requsition ID: 401036 Company: Providence Jobs Job Category: Administrative Support Job Function: Administration Job Schedule: Full time Job Shift: Day Career Track: Admin Support Department: 3033 RAD ONC PCH Address: WA Centralia 2015 Cooks Hill Rd Work Location: WWO Centralia-Centralia Workplace Type: On-site Pay Range: $23.81 - $36.44 The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
$23.8-36.4 hourly Auto-Apply 41d ago

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Receptionist
Premier Infusion and Healthcare Services, Inc. 4.0
Torrance, CA jobs
Come Join the Premier Infusion & Healthcare Services Family! At Premier we offer employees stability and opportunities for advancement. Our commitment to our core values of Compassion, Integrity, Respect and Excellence in People applies to our employees, our customers, and the communities we serve. This is a rewarding place to work! Premier Infusion & Healthcare Services is a preferred post-acute care partner for hospitals, physicians and families in Southern CA. Our rapidly growing home health and infusion services deliver high-quality, cost-effective care that empowers patients to manage their health at home. Customers choose Premier Infusion & Healthcare Services because we are united by a single, shared purpose: We are committed to bettering the quality of life for our patients. This is not only our stated mission but is what truly drives us each and every day. We believe that our greatest competitive advantage, our greatest asset are our employees, our Premier Family in and out of the office sets Premier apart. PREMIER BENEFITS - For FULL TIME Employees: ● Competitive Pay ● 401K Matching Plan - Up to 4% ● Quarterly Bonus Opportunities ● Medical, Dental & Vision Insurance ● Paid Vacation Time Off ● Paid Holidays ● Referral Incentives ● Employee Assistance Programs ● Employee Discounts ● Fun Company Events Description of Responsibilities --- Monday thru Friday schedule 10:30am - 7:00pm The Receptionist is responsible for courteously receiving and routing all incoming calls and visitors to the pharmacy and assisting with office support tasks as needed. Reporting Relationship Pharmacy Tech Manager Work Schedule Monday- Friday 10:30 am - 7:00 pm Responsibilities of the Receptionist include the following: Answer incoming phone calls with efficiency and courtesy, and redirect calls appropriately. Maintain accurate records of telephone activity. Greet customers and other visitors to the pharmacy, and put them in contact with the appropriate pharmacy personnel. Responsible for correctly e-filing paperwork. Receive, sort and distribute incoming mail as needed. Perform light word processing, data entry, photocopying, filing or other office activities as needed. Assembles patient admission packets Minimum Qualifications Effective interpersonal, time management and organizational skills. The ability to communicate clearly in speaking and writing. Computer skills that include word processing, and efficient use of the internet and e-mail Education and/or Experience: Must have a High School diploma or Graduation Equivalent Diploma (G.E.D.) Must be bilingual / Fluent in Spanish Prior experience in a pharmacy or home health company is of benefit. Prior experience in a consumer related business is also of benefit. Must possess excellent oral and written communication skills, with the ability to express technical issues in “layman” terms. Fluency in a second language is a plus. Equal Employment Opportunity (EEO) It is the policy of Premier Infusion & Healthcare Services to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Premier Infusion & Healthcare Services will provide reasonable accommodations for qualified individuals with disabilities. Job Type: Full-time Work Location: In person
$30k-37k yearly est. 2d ago
Nutrition Services Assistant - Cook (Full-time/Columbus)
Billings Clinic 4.5
Columbus, MT jobs
FTE: Full-time/40 hours WAGE: $17.00 per hour to $21.25 per hour Nutrition Services Assistant - Cook (Full-time/Columbus) is at Stillwater Billings Clinic Located in Columbus, MT The incumbent in this position is responsible for performing all duties in the kitchen and cafeteria during patient and employee meal services. The Nutrition Services Assistant is flexible and knowledgeable in all preparation of the meals using a therapeutic menu, standardized recipes and exchange lists for consistent products in accordance with Physician and/or Dietitian recommendations to meet dietary requirements of each patient. Additional responsibilities include assisting with paperwork and supply ordering to meet the needs of the department. MINIMUM QUALIFICATIONS High school graduate or equivalent ServSafe Certification preferred Cross-trained for cooking, kitchen aide and dishwashing Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered
$17-21.3 hourly 6d ago
Front Desk Receptionist
Eyecare Associates of Nampa (Vision Source 4.1
Nampa, ID jobs
Job DescriptionOur patients want to see your friendly face when they walk through the door at our private practice! We are a busy, fast-growing optometry office located in Nampa, Idaho, looking to add someone with your professional office experience to our amazing team as a Front Desk Receptionist. Eyecare Associates of Nampa offers a team-oriented work environment with benefits including: Medical Vision Dental Personal time off Retirement Paid holidays No weekends Clothing allowance Pay starts at $16/hr. Hours: Monday 8:30am-5:30pm, Tuesday (rotates) 8:30am-5:30pm/9:30am-7pm, Wednesday 8:30am-5:30pm, Thursday 8:30am-5:30pm, and Friday 8am-3:30pm Responsibilities Front Desk Receptionist job responsibilities include: Greet patients; check patients in and out Schedule patient appointments Communicating with the clinical team and doctors to ensure smooth flow Gather patient demographics Verify insurance information for each patient Complete necessary paperwork Inform patients of medical office procedures and policy Collect payments Check in contact lenses Check voicemails and returns messages Required Skills Front Desk Receptionist required skills & qualifications include: Must be able to maintain a professional attitude Skilled communicator - written and verbal Be reliable Able to multitask, manage time wisely; detail-oriented Team-player with a positive attitude Bilingual Spanish preferred High school diploma REQUIRED
$16 hourly 24d ago
Executive Receptionist
Legacy Health 4.6
Portland, OR jobs
You're the kind of person who takes the extra step to help others. Whether you're answering phones, greeting visitors, or scheduling conference rooms, you embody the Legacy mission of making life better for our community. Does this sound like you? Then we invite you to consider this opportunity as an Executive Receptionist. This is a temporary position. Responsibilities Under general supervision, greets, directs and announces visitors. Answers and screens/routes incoming calls and takes messages as needed. Provides assistance such as giving directions, finding transportation and providing general information. Ensures visitor compliance with security standards. Electronically schedules meetings for conference rooms. This job exists only at the System Office. Qualifications Experience: At least one year experience greeting visitors and answering multi-line telephones to direct callers/visitors and assist with their needs in the organization. Skills: Exceptional customer service and communication skills are required. Must be adept at working with/responding to all levels of organizational hierarchy. Strong human relations and communication skills required. Requires an ability to read, write and communicate in English, an ability to do simple mathematical equations, and an ability to work in cooperation with team members in a fast-paced environment. Requires strong organizational skills, flexibility, and ability to respond to changing priorities. Must possess demonstrated PC skills, including Microsoft Office. Pay Range USD $18.89 - USD $27.02 /Hr. Our Commitment to Health and Equal Opportunity Our Legacy is good for health for Our People, Our Patients, Our Communities, Our World. Above all, we will do the right thing. If you are passionate about our mission and believe you can contribute to our team, we encourage you to apply-even if you don't meet every qualification listed. We are committed to fostering an inclusive environment where everyone can grow and succeed. Legacy Health is an equal opportunity employer and prohibits unlawful discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion or creed, citizenship status, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other characteristic protected by law. To learn more about our employee benefits click here: ********************************************************************
$18.9-27 hourly Auto-Apply 15d ago
Specialist, Administrative Support
Arrowhead Pharmaceuticals 4.6
Pasadena, CA jobs
Arrowhead Pharmaceuticals, Inc. (Nasdaq: ARWR) is a clinical stage biopharmaceutical company that develops medicines that treat intractable diseases by silencing the genes that cause them. Using a broad portfolio of RNA chemistries and efficient modes of delivery, Arrowhead therapies trigger the RNA interference mechanism to induce rapid, deep, and durable knockdown of target genes. RNA interference, or RNAi, is a mechanism present in living cells that inhibits the expression of a specific gene, thereby affecting the production of a specific protein. Arrowhead's RNAi-based therapeutics leverage this natural pathway of gene silencing. Arrowhead is focused on developing innovative drugs for diseases with a genetic basis, typically characterized by the overproduction of one or more proteins that are involved with disease. The depth and versatility of our RNAi technologies enables us to potentially address conditions in virtually any therapeutic area and pursue disease targets that are not otherwise addressable by small molecules and biologics. Arrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates. Arrowhead's corporate headquarters is in Pasadena, CA with research and development teams in Madison, WI & San Diego, CA, and a state of the art manufacturing facility in Verona, WI. Our employees are nimble, science-driven innovators who are collaborating to bring new therapies to patients in need. The Position Arrowhead Pharmaceuticals is seeking a highly organized, proactive, and detail-oriented Administrative Specialist to provide critical support to various leadership functions. This role is instrumental in ensuring the seamless operation of several departments, delivering high-level administrative assistance, and contributing to a collaborative and efficient work environment. The ideal candidate is a skilled communicator, thrives in a fast-paced setting and excels at managing multiple priorities with precision and professionalism. This role reports to Sr Manager, Administrative Support. This role is based 5x a week onsite at our Pasadena, CA Corporate Headquarters. Responsibilities Event Planning: Support the planning and execution of company events, off-site meetings, celebrations, and team activities, fostering engagement and collaboration. Meeting Planning: Coordinate meeting logistics, including room and venue bookings, catering, and travel arrangements, creating a seamless experience for participants. Contract Coordination/Vendor Management: Assist with the preparation, review, tracking and organization of contracts, ensuring timely execution and compliance. Ability to communicate professionally with vendors and KOLs. Travel & Congress Management: Coordinate and manage domestic and international travel arrangements for various congresses, including flights, accommodations and event logistics, ensuring a smooth and efficient experience. Calendar Oversight: Ability to schedule meetings and appointments in Outlook with extreme accuracy and prioritization. Document Management: Organize and maintain confidential documents, files, and reports for swift access and secure handling, may include eTMF. Expense Reports: Prepare and manage expense reports in Concur ensuring accuracy and prompt processing. Special Projects: Contribute to special projects with a focus on delivering high-quality results within deadlines. Team Collaboration: Willingness to pitch in where needed, may include covering reception duties if a team member is out of office and providing assistance at company events and meetings. Requirements Technical Proficiency: Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience using Concur, Agiloft and Canva. Communication: Exceptional written and verbal communication skills; ability to interact effectively and professionally with all levels of the organization. Detail-Oriented: Outstanding organizational and time management skills with meticulous attention to detail. Adaptability: Ability to thrive in a dynamic environment with shifting priorities, responding to urgent requests as needed, even outside standard hours. Confidentiality: Proven ability to handle sensitive information with discretion and integrity. Positive attitude: Approachable, reliable, willingness to help, problem-solver. Additional Qualities: Resourcefulness, creativity, a sense of urgency and a proactive mindset are highly valued. Preferred Bachelor's degree Previous Commercial/Marketing and/or Biotech support experience preferred California pay range $65,000-$85,000 USD Arrowhead provides competitive salaries and an excellent benefit package. All applicants must have authorization to work in the US for a company. California Applicant Privacy Policy
$65k-85k yearly Auto-Apply 3d ago
Office Assistant
Fyzical Therapy and Balance Centers 3.7
Germantown, MD jobs
Job DescriptionThis is your chance to be part of a champion team with a unique, forward-thinking company that is paving the way in the PT industry with its non-traditional approach to healthcare. With FYZICAL, you will enjoy job security and the opportunity for career advancement through continuing education. With state-of-the-art technology at your disposal and an independent practice leader that is fully invested in your success, your career will flourish. Your future looks bright with FYZICAL! Apply for our Office Assistant job opening today!Responsibilities Candidate must be able to read, write and type fluently Candidate must have proficiency in Microsoft Office Suite including Word, Excel, Publisher, Power Point Candidate must be willing to work as a rehab technician when needed Candidate must have social media knowledge including Facebook, Instagram, and Twitter Candidate must be willing to work in Raleigh and Garner offices Required Skills 1-2 years of experience required Ability to work remotely Must be authorized to work in the U.S. Spanish speaking a plus
$26k-33k yearly est. 14d ago
Front Desk Receptionist & Chiropractic Assistant
Healthsource Chiropractic 3.9
Renton, WA jobs
Responsive recruiter Replies within 24 hours Benefits: Competitive salary Training & development Tuition assistance About Us At HealthSource of Renton, we're a fast-paced, upbeat chiropractic and progressive rehab clinic dedicated to helping patients get back to doing what they love through chiropractic care, physical therapy, and wellness services. If health and wellness are important to you - and you're passionate about helping people feel their best - this could be the perfect opportunity! About You You're friendly, organized, and thrive in a busy, team-oriented environment. You love connecting with people and bringing positive energy to every interaction. You take pride in doing things right the first time and enjoy being part of a purpose-driven clinic that makes a difference. You might be a great fit if you: Love meeting new people and making a great first impression Are dependable, detail-oriented, and proactive Bring a positive, can-do attitude and contagious enthusiasm Enjoy helping a business grow through great service and teamwork Build strong relationships easily and communicate clearly What You'll Do As the Front Desk Receptionist & Chiropractic Assistant, you'll be the first point of contact for patients - creating a warm, welcoming experience and keeping the clinic running smoothly. Key Responsibilities: Greet and check in patients with professionalism and care Answer phones, respond to inquiries, and schedule appointments Explain clinic services, policies, and treatment plans Manage patient flow between the doctor, rehab area, and front desk Assist the doctor with rehab or therapy activities as needed Verify insurance, process payments, and manage patient accounts Maintain accurate patient records and scheduling systems Support clinic marketing efforts, including social media and community events Keep the front desk and waiting area clean, organized, and inviting Qualifications Associate degree preferred (high school diploma or equivalent required) Experience in a chiropractic, medical, or wellness setting preferred (not required) Strong communication and customer service skills Organized, detail-oriented, and tech-savvy (Microsoft Office, scheduling software) Comfortable learning new systems and following HIPAA privacy standards Social media or marketing experience a plus Around 3 years of appropriate experience of above mentioned work, or more. Compensation & Benefits $25 per hour - $30 per hour Growth and professional development opportunities, as business grows Supportive, wellness-focused work environment Be part of a positive, energetic team making an impact every day Schedule Monday-Friday Occasional weekends as needed FLSA Status: Non-Exempt Join our team and help patients live pain-free, active, and healthy lives - starting right here in Renton! Apply today to become part of the HealthSource family. HealthSource Chiropractic of Renton is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable. Compensation: $25.00 - $30.00 per hour WHAT WE DO: At HealthSource Chiropractic, we don't just focus on chiropractic care-we prioritize the patient experience with a special emphasis on personalized care and well-being. We offer state of the art chiropractic treatments, personalized care plans, and holistic wellness services. When patients come to our clinic, they gain the power to reclaim their health and to get back to doing what they love- pain free. We offer comprehensive training and support to help our team succeed. To learn more about our exciting opportunity and then take the next step toward becoming a HealthSource team member today, simply contact us for more information. JOIN THE HEALTHSOURCE TEAM AND… Be a part of the ever-growing team focused on blending personalized and customized chiropractic and wellness care- in order to provide each patient with a unique treatment care plan! Access ongoing support and join a community of chiropractors, rehab specialists, billing specialist, and front desk specialists to enhance your skills and advance your career. Build a rewarding career with substantial earning potential Experience a practice environment that feels like home, with colleagues who feel like family. Spend your days in a professional, inviting clinic and foster meaningful connections with patients. Help patients achieve optimal health and wellness each day.
$25-30 hourly Auto-Apply 60d+ ago
Receptionist /Office Assistant
Healthsource Chiropractic 3.9
Bothell, WA jobs
Benefits: Bonus based on performance Competitive salary Employee discounts Opportunity for advancement Paid time off Training & development Wellness resources About UsWe are a fast-paced, high-energy chiropractic and progressive rehab clinic dedicated to helping people get out of pain and back to doing what they love. As part of HealthSource - the nation's largest chiropractic and rehab franchise network with more than 140 clinics - we combine the strength of a proven business model with the excitement and autonomy of a locally owned practice. Our corporate office provides powerful systems and ongoing weekly training for all team members. About YouYou're energetic, friendly, and love to learn new skills. You thrive in a busy, team-oriented environment and enjoy connecting with people. You have strong communication and computer skills, and take pride in doing things right the first time. You'll be a great fit if you: Love to learn new systems and develop new skills Love meeting new people and making them feel welcome Are dependable, detail-oriented, and proactive Bring a positive attitude and contagious enthusiasm Enjoy being creative (social media, community events, or patient engagement) Handle multitasking well in a fast-paced setting Build trust and strong professional relationships with ease Have reliable transportation What You'll DoAs our Front Desk Receptionist & Office Assistant, you'll be the friendly face and voice of our clinic - ensuring each patient's visit is smooth, efficient, and positive. Patient Experience & Coordination Greet and check in patients warmly and professionally.s Answer calls, texts, and messages with a helpful, upbeat attitude. Confirm appointments, follow up, and handle rescheduling with ease. Cleary explain services, policies, and next steps. Help keep the flow smooth between front desk, rehab and doctor Coordinate appointment calendars for multiple providers. Administrative & Financial Support Create and review financial worksheets with patients Verify insurance, process claims and payments, collect co-pays, and manage balances Maintain accurate and organized electronic health records (EHR) with up-to-date patient information Support doctors and clinic director with daily operations Contribute to marketing and community outreach projects Office Organization & Rehab Assistance Keep the front desk and waiting area clean and inviting Replenish office and patient materials as needed Assist with light housekeeping and sanitization May assist rehab staff with basic patient setup and exercise station preparation Qualifications High school diploma required; associate degree preferred Prior experience in chiropractic, medical, or wellness office a plus Strong customer service and communication skills Excellent organization, reliability, and attention to detail Proficiency with Microsoft Office and scheduling software Comfortable learning new systems and technologies Social media or marketing experience a plus Teachable attitude and commitment to continuous improvement Compensation & Benefits $22-$30+/hour depending on experience Paid Time Off Sick leave Monthly performance bonus Paid training including HealthSource University Supportive, fun, and wellness-focused team environment Free chiropractic care and wellness services Employee discounts Compensation: $22.00 - $30.00 per hour WHAT WE DO: At HealthSource Chiropractic, we don't just focus on chiropractic care-we prioritize the patient experience with a special emphasis on personalized care and well-being. We offer state of the art chiropractic treatments, personalized care plans, and holistic wellness services. When patients come to our clinic, they gain the power to reclaim their health and to get back to doing what they love- pain free. We offer comprehensive training and support to help our team succeed. To learn more about our exciting opportunity and then take the next step toward becoming a HealthSource team member today, simply contact us for more information. JOIN THE HEALTHSOURCE TEAM AND… Be a part of the ever-growing team focused on blending personalized and customized chiropractic and wellness care- in order to provide each patient with a unique treatment care plan! Access ongoing support and join a community of chiropractors, rehab specialists, billing specialist, and front desk specialists to enhance your skills and advance your career. Build a rewarding career with substantial earning potential Experience a practice environment that feels like home, with colleagues who feel like family. Spend your days in a professional, inviting clinic and foster meaningful connections with patients. Help patients achieve optimal health and wellness each day.
$22-30 hourly Auto-Apply 60d+ ago
Specialist, Administrative Support
Arrowhead Pharmaceuticals, Inc. 4.6
Los Angeles, CA jobs
Arrowhead Pharmaceuticals is seeking a highly organized, proactive, and detail-oriented Administrative Specialist to provide critical support to various leadership functions. This role is instrumental in ensuring the seamless operation of several departments, delivering high-level administrative assistance, and contributing to a collaborative and efficient work environment. The ideal candidate is a skilled communicator, thrives in a fast-paced setting and excels at managing multiple priorities with precision and professionalism. This role reports to Sr Manager, Administrative Support. This role is based 5x a week onsite at our Pasadena, CA Corporate Headquarters. Responsibilities * Event Planning: Support the planning and execution of company events, off-site meetings, celebrations, and team activities, fostering engagement and collaboration. * Meeting Planning: Coordinate meeting logistics, including room and venue bookings, catering, and travel arrangements, creating a seamless experience for participants. * Contract Coordination/Vendor Management: Assist with the preparation, review, tracking and organization of contracts, ensuring timely execution and compliance. Ability to communicate professionally with vendors and KOLs. * Travel & Congress Management: Coordinate and manage domestic and international travel arrangements for various congresses, including flights, accommodations and event logistics, ensuring a smooth and efficient experience. * Calendar Oversight: Ability to schedule meetings and appointments in Outlook with extreme accuracy and prioritization. * Document Management: Organize and maintain confidential documents, files, and reports for swift access and secure handling, may include eTMF. * Expense Reports: Prepare and manage expense reports in Concur ensuring accuracy and prompt processing. * Special Projects: Contribute to special projects with a focus on delivering high-quality results within deadlines. * Team Collaboration: Willingness to pitch in where needed, may include covering reception duties if a team member is out of office and providing assistance at company events and meetings. Requirements * Technical Proficiency: Strong skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience using Concur, Agiloft and Canva. * Communication: Exceptional written and verbal communication skills; ability to interact effectively and professionally with all levels of the organization. * Detail-Oriented: Outstanding organizational and time management skills with meticulous attention to detail. * Adaptability: Ability to thrive in a dynamic environment with shifting priorities, responding to urgent requests as needed, even outside standard hours. * Confidentiality: Proven ability to handle sensitive information with discretion and integrity. * Positive attitude: Approachable, reliable, willingness to help, problem-solver. * Additional Qualities: Resourcefulness, creativity, a sense of urgency and a proactive mindset are highly valued. Preferred * Bachelor's degree * Previous Commercial/Marketing and/or Biotech support experience preferred
$44k-59k yearly est. Auto-Apply 3d ago
Front Desk Receptionist
Internal Medicine Associates LLC 4.7
Anchorage, AK jobs
Job Title: Receptionist Department: Front Office Reports To: Front Office Lead(s), Practice Administrator, & Managing Physician & CEO Job Summary: Responsible for professional customer service through face-to-face and telephone interactions. Minimum Requirements One year experience in a position with high public contact Experience in a medical office is preferred Knowledge of medical terminology is preferred Ability to efficiently use Microsoft Windows programs Ability to use a fax machine, copy machine Ability to be congenial, calm and effective under pressure Ability to deal effectively with angry and upset patients Ability to deal effectively with and resolve conflict situations Ability to communicate and interact diplomatically and politely with patients, the public and co-workers Ability to use the English language both orally and in writing Ability to read and follow written instructions Essential Job Duties Greet patients and visitors Perform opening and closing duties daily Monitor public activity in patient waiting area and elevator lobby Maintain public area in a neat and orderly manner Assure that reading materials and refreshments are available to the public Answer phones and in-person inquires, direct inquires to appropriate area or person Distribute telephone inquiries generated to the appropriate department or person Receive and route faxed, couriered, and other incoming documents in an accurate and timely manner Receive and route messages in an accurate and timely manner Prepare incoming faxes to be delivered Maintain numeric filing system for patients medical charts, including preparing, filing, pulling, copying, routing, and locating missing charts Receive and process daily request for release of medical records in accordance with legal requirements concerning release of medical information Prepare charts for next day appointments Answer phone referral inquires Schedule new patient appointments Direct referrals/records to appropriate physicians/staff members Schedule and reschedule appointments Verify appointments and procedures Schedule tests as ordered by physician Operate multi-line switchboard and direct telephone inquires Receive and process telephone requests Take detailed messages for medical staff and physicians as appropriate Establish patient financial responsibility Collect and verify payer information and input information into computer system Collect payment for visits Enter correct patient information into the electronic medical record system Accurately scan/import required paperwork into the electronic medical record system Open and resend returned mail Document returned mail in electronic medical records system Maintain patient confidentiality in all matters at all times Attend department and staff meetings; contribute suggestions/recommendations Participate in OSHA Health and Safety Program. Failure to comply with requirements of OSHA Safety Program would be addressed as any disciplinary action problem as discussed in the Employee Handbook All other duties as assigned. Secondary Job Duties Count and verify money in cash drawer Print physician schedules Prepare On-Call schedule Verify that all charts needed for appointments are available Pick up physician mail from Alaska Regional Hospital Count and balance the days financial activity Prepare for daily deposit Log all incoming new patient referrals Run reports for physicians regarding new patient referrals Purge inactive charts yearly for storage Supply department and request supplies as needed Maintain display board in lobby Cross train in other departments Maintain a clean and organized work space Maintain a neat and professional appearance as specified in the dress code policy Requirements: Education: High school graduate and / or GED required. Experience: Preferred 1 year customer service and / or medical office receptionist experience. Work Environment: Work is performed in a medical office environment that is well lighted and well ventilated. Work may be stressful at times due to a busy office and the responsibilities of the position. This position involves continual interaction with IMA personnel, patients, and other servicers within the Anchorage, AK community both face-to-face, through means of written correspondence, and on the phone. Physical & Mental Requirements: Manual dexterity for office machine operation including computer and calculator; stooping, bending to handle files and supplies, mobility to complete errands or deliveries, or sitting for extended periods of time. At times, stress can be triggered by multiple staff demands and deadlines. Must possess the physical and mental abilities to perform the tasks normally associated with a Front Office Receptionist role such as some walking, bending, and reaching. Repetitive use of computer may lead to nerve damage without ergonomic measures. Must be able to handle the stress from the responsibilities associated with this position. Position Type/Expected Hours of Work The employee must be available during the work hours of 7:30 am and 5:00 pm, Monday through Friday, and is scheduled to work 40 hours each week to satisfy the needs of this position. Weekly hours requirements will remain flexible to accommodate the needs of IMA. Position Interactions Responsible to: Practice Administrator IMA Physicians Front Office Lead(s) Collaborates with: Medical Support Staff Scanning Staff Billing and Transcription Staff Anchorage Endoscopy Center Staff Administrative Team OSHA Safety Committee Members This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. PIef499ee62619-31181-39569608
$40k-45k yearly est. 8d ago
Front Desk Receptionist
Axis Community Health 4.3
Livermore, CA jobs
: Axis Community Health, a nonprofit established in 1972, provides comprehensive healthcare services to over 15,000 individuals across all age groups in the Tri-Valley area. The mission of Axis Community Health is to provide quality, affordable, accessible and compassionate health care services that promote the well-being of all members of the community. Our mission is rooted in delivering high-quality patient care, encompassing primary healthcare, mental health support, and dental services. We are committed to ensuring access to essential healthcare services for every member of our community, irrespective of financial status, living situation, or insurance coverage. Qualifications: High School Diploma or equivalent. One (1) year of experience as a receptionist in a healthcare setting preferred. Computer skills to include Microsoft Word and Excel, 35 WPM. Epic experience a plus. Ability to interact effectively and in a supportive manner with persons of all backgrounds. Excellent customer service skills. Knowledge of patient billing procedures, insurance verification. Ability to work efficiently and effectively. Ability to work well under pressure, multi-task and handle stress well. Excellent written and verbal communication skills; English/Spanish bilingual required. Essential Duties/Responsibilities Greet patients and agency visitors; direct all individuals to the appropriate location and services; be courteous, polite and helpful to the public and clients at all times when representing Axis Community Health. Respect and maintain privacy and dignity of agency clients; assure client confidentiality at all times per HIPAA regulations. Register patients according to agency protocols and schedule appointments according to established procedures. Determine financial status of patients and their eligibility for Axis Community Health services. Assist patients in accurately completing appropriate forms, and document all information according to Axis Community Health protocols. Provide clerical support for the assigned department/provider, to include preparing patient records for visits, filing laboratory and other patient reports in the medical record and maintaining all forms necessary for clinical services. Working within the scope of a Front Desk Receptionist, assist all members of the clinical team as requested. Maintain the assigned department and ensure that all equipment is in working order, that the area is clean and well-maintained and that sufficient supplies are available for the office and clinical operations. Maintain the cleanliness of all department and patient areas before, during and after clinic. Participate in staff meetings and trainings. Position Schedule: Rotating Evenings and Saturdays. Perform other duties as assigned. Benefits: Employer paid health, dental, and vision benefits to the employee. Option to participate in a 403(B) retirement plan with employer matching contribution. Partial educational reimbursement. 12 paid holidays. Accrued paid time off with each pay period. Employee discount programs. Connect with Axis: Company Page: ************************** Facebook: ******************************************** LinkedIn: ****************************************************** Annual Gratitude Report: ************************************************************** Physical, Cognitive, and Environmental Working Conditions: Work is normally performed in a typical clinic office work environment (and, in some cases, telecommuting sites). The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions of this position if the accommodation request does not cause an undue hardship. Physical: Occasionally required to carry/lift/push/pull/move up to 20lbs. Frequently required to perform moderately difficult manipulative tasks such as typing, writing, reaching over the shoulder, reaching over the head, reaching outward, sitting, walking on various surfaces, standing, and bending. Occasional travel to other Axis health centers and other occasional travel will be required. Equipment: Frequently required to use repetitive motion of hands and feet to operate a computer keyboard, telephone, copier, and other office equipment for extended periods. Sensory: Frequently required to read documents, written reports, and signage. Must be able to distinguish normal sounds with some background noise, as in answering the phone, interacting with staff etc. Must be able to speak clearly, understand normal communication, and be understood. Must be able to see clearly and have the ability to judge distances and spatial relationships to see objects where and as they actually are. Cognitive: Must be able to analyze the information being received, count accurately, concentrate and focus on the given task, summarize the information being received, accurately interpret written data, synthesize information from multiple sources, write summaries as needed, interpret written or verbal instructions, and recognize social or professional behavioral cues. Environmental Conditions: Frequent exposure to varied office (medical clinic/office) environments. Rare exposure to dust and loud noises. Disclaimer: This job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, Axis Community Health reserves the right to modify or change the requirements of the job based on business necessity. Key Search Words: Front Desk Receptionist, Receptionist, Customer Service, Office Administration, Administrative Support, Telephone Skills, Appointment Scheduling, Greeting Visitors, Client Interaction, Communication Skills, Multitasking, Problem Solving, Organizational Skills, Data Entry, Office Equipment, Clerical Tasks, Customer Relations, Administrative Procedures, Microsoft Office, EHR, EPIC
$36k-44k yearly est. 21d ago
Front Desk Teammate - Park Forest (Bilingual/Spanish, Part-Time)
Fitness Connection 3.7
Dallas, TX jobs
Are you passionate about a fit lifestyle and making everyone around your feel welcome? Are you looking for somewhere that will allow you to grow your passion for both while giving you the opportunity to grow your career? Fitness Connection is hiring for our Front Desk Hospitality team. As a Front Desk teammate at Fitness Connection, you will directly impact the experience of our Club Members and Guests every single day! Our Front Desk team creates the energetic and fun environment Fitness Connection is known for, as provided outstanding hospitality and service to ensure that every member feels welcome and important. Your energy, passion, and heart to serve those around you make you perfect for this incredible opportunity. Qualifications YOUR DAY TO DAY FRONT DESK HOSPITALITY Connecting with our Members and Guests is the highest priority. Every person gets an EPIC greeting and a genuine farewell. Engage all Members/Guests with EPIC greetings & farewells Check each member into the gym using proper check-in procedures Register all guests into the gym using proper registration procedures Answer the telephone promptly with appropriate Fitness Connection verbiage Assist with routing Telephone Inquiries (TI) appropriately Ensure that guests and appointments are directed to the appropriate Fitness Consultant (FC) in a prompt, professional manner Serve as a initial point of contact and communication hub for members, guests and teammates PROSHOP PRO We offer incredible drinks, snacks, supplements, and FitCo gear to improve our members' nutrition and their style Promote and sell drinks, bars, supplements and merchandise Meet/ exceed daily and monthly pro shop goals Stock & organize retail offerings as needed Assist with any other operational duties as requested by management Learn about consumable and retail products sold in your location Ensure ProShop area is maintained and monitored throughout the shift Accurately use POS & money handling procedures MEMBER & CLUB SERVICES Ensuring that every member ex periences the best that Fitness Connection has to offer over the course of their membership drives our day-to-day Complete Member & Guest check-ins and basic Member account inquiries Monitor check-ins to identify delinquent accounts, collect balances and update Member information. Notify a member of club management if Member assistance escalation is needed Keep front desk & entryway neat, clean, & organized Complete opening & closing duties as needed Complete regular club cleaning routines as needed Report any incidences in a timely manner Maintain a positive relationship with the entire club team Support other teammates in achieving their goals Adhere to all company policies and procedures REQUIREMENTS High School Diploma/GED preferred. Previous experience in Hospitality/Customer Service preferred. Must be able to understand and follow verbal and written instructions and effectively communicate. Must be able to interpret business communications including personal training contracts and pricing packages. Teammate must have excellent verbal and written English language communication skills. Physical demands include, but are not limited to bending, squatting, jumping, running, reaching, walking, hopping, spinning, and kicking and the ability to lift 50 pounds. The ability to move freely in and around obstacles common in gyms. Teammate must be able to move quickly from one work area to another at a moments' notice. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Our Front Desk teammates will be enrolled in our EPIC Training Program and expected to successfully complete the program within a designated time frame. Completion of the coursework will require the ability to perform basic math, reading, system technology, and communication skills. Completion of the EPIC Training Program results in a thorough understanding of Fitness Connection's membership system, supplement product knowledge, basic personal training benefits, and other club systems. Front Desk teammates will be expected to apply these skills following training completion. ABOUT FITNESS CONNECTION Fitness Connection is a full-service, all-inclusive health club that is quickly expanding with more than 40 locations in North Carolina, Nevada and Texas. We believe in providing an epic fitness experience to all, including under-served communities. That's how we achieve our mission: to change lives by making a healthier lifestyle more accessible. Amenities available to all members include Group Classes in a premiere Group Fitness Studio, a designated Group Cycling Studio, a turf training area with a functional training rig, full-size basketball courts, men and women's locker rooms complete with saunas, and a kid's club with tablets, a mini basketball court and theater, and more. Fitness Connection is committed to principles of equal opportunity for all applicants and Teammates. The company will make reasonable accommodations for the known physical or mental disability or known medical condition of a Teammate or applicant, consistent with its legal obligations. The company also wishes to participate in a timely, good faith, interactive process with any disabled Teammate or applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodation. Teammates and applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek or occupy by contacting the People Team at *******************************.
$20k-26k yearly est. 17d ago
Receptionist - Assisted Living
Arbor Place 2.7
Medford, OR jobs
Looking for a weekend position? We are hiring for a part-time receptionist and assist with weekend activities! What does the Receptionist - Assisted Living do? In this entry-level role, you would be helping to be the “face” of our assisted living/memory care community. You would be providing general business office services (filing, filling out forms, assisting line staff and managers), greet families, residents, and other visitors, as well as offering direction to questions and concerns. If you want to work in a home-like environment where you get to know those you serve on a daily basis, this administrative role is for you and quite different compared to other Receptionist roles. Why join the Prestige Care Family in the Receptionist - Assisted Living role and what can we offer you? See the impact of your care by serving and interacting with our residents on a daily basis. Collaborate with a strong team of health care providers, all while working in a home-like setting. The ability to bring pure joy and community to our residents. A great “starting point” into the world of a regional healthcare provider. Strong promote-from-within culture: the possibilities are endless. Our 35+ year old, family-owned and operated organization (with over 80 locations in 8 states) means we aren't too small, but not too big. You are known here. In this job, every day you will… 1. Represents the facility in receiving residents, staff and the public in a positive, helpful manner, and demonstrates Company mission, philosophy and core values. 2. Directs residents and guests to the appropriate office for assistance, resident apartment, or activity area as needed. 3. Answers the telephone within two rings and directs calls to appropriate party, minimizing “holding” time. 4. Provides clerical support to all departments, as assigned by supervisor, in a timely and organized manner. 5. Copies, collates, and staples materials as requested. 6. Provides support to other departments by maintaining files, assist in filing, typing labels, and other office tasks as requested. 7. Sorts and distributes incoming mail and processes outgoing mail. Education & Experience you need to qualify: Must have a High School diploma or equivalent. Must be able to read written direction, comprehend verbal instructions, and write at a level necessary to accomplish this job. Type 60 wpm and experience with personal computers and printers a must. Able to communicate effectively, in English, with personnel at all levels of the organization, with residents, their friends and family, and with members of the community Ways you can advance beyond the Receptionist - Assisted Living role: Once you master this role, you could consider the Resident Care Coordinator, Resident Services Director, Personal Care Attendant, Medication Technician, or other clinical jobs with Prestige Care. EOE/M/F/VETS/DISABLED - At Prestige, it is our promise to personally touch lives every day. It is a philosophy of caring based on our core values of integrity, trust, commitment, and respect, that are at the center of all that we do. We are committed to a diverse and inclusive workforce that represents all of us, coming from different experiences, cultures, backgrounds, and viewpoints. Inclusion is the way we treat one another and how we celebrate what makes us different. Prestige is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Information About Prestige Senior Living - Arbor Place Located at 3150 Juanipero Way in Medford, Prestige Senior Living - Arbor Place is an assisted living + memory care community that is licensed for 82 total units. Arbor Place is lead by Executive Director Erica Meager who has been a healthcare leader in the Rogue Valley for a long time. Arbor Place has a reputation for being one of the cleanest, highest-performing assisted living communities in the Southern Oregon area, including winning the “Bronze” National Quality Care award in 2017 (**************************************************************************************** as well as a deficiency-free survey! Our community employs many high-performingw, empathetic healthcare providers that serve our residents, and keep our community looking absolutely stunning. If working in a home-like setting, in a strong team atmosphere, with an award-winning employer that has a strong promote-from-within culture, then Prestige Senior Living - Arbor Place is the place for you. Who Is Prestige Care? Prestige Care is a family of over 75 skilled nursing + post-acute care centers, as well as assisted living and memory care communities in 8 Western states. We are an organization of over 5,000 team members who serve thousands of residents, where we have the privilege of personally touching their lives every day. We have four core values of integrity, trust, commitment, and respect that guide everything that we do. With a strong commitment to career development and advancement, Prestige Care is a employer that can help you achieve your career goals and objectives. With a healthcare career at Prestige Care, you will enjoy a collaborative, team-oriented environment where your work truly matters at the end of every day.
$32k-39k yearly est. 22d ago
Medical Receptionist and Administrative Assistant for multiple Clinics
American Family Care Ladera Ranch 3.8
Ladera Ranch, CA jobs
Benefits: 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Employee discounts Flexible schedule Free food & snacks Health insurance Paid time off Benefits/Perks Great small business work environment Flexible scheduling Paid time off, health insurance, dental insurance, retirement benefit, and more! Company OverviewAmerican Family Care (AFC) is one of the largest primary and urgent care companies in the U.S. providing services seven days a week on a walk-in basis. Our state-of-the-art centers focus on the episodic treatment of acute illnesses and injuries, workers' compensation, and occupational medicine. Each location is equipped with an onsite lab and in-house x-ray capability.AFC is the parent company of AFC Franchising, LLC (AFCF). This position works directly with a franchised business location. The specific job duties and benefits can vary between franchises. Job SummaryTo accurately check patients in and out by verifying insurance, collecting payments, and maintaining patient records and accounts. Maintain patient flow. Provide positive patient relations. Responsibilities Familiar with Medical Billing Front Desk and Reception Skills Good Phone and Follow Up Skills Work with Insurance companies and follow up with Patients for billing and A/R Accounts Payable Manage Administrative Tasks Greet patients, provide patients with initial paperwork and obtain copies of insurance and identification cards as needed Register patients, update patient records, verify insurance accurately and timely, and check patients Determine, collect, and process patient payments and address collection and billing issues Respond promptly to customer needs, provide excellent customer service, assist patients with follow-up appointments, and fulfill medical documentation requests Balance daily patient charges (cash, check, credit cards) against system reports Complete closing procedures by preparing closing documentation and submitting required reports Complete cash control procedures and secure financial assets Maintain complete and accurate documentation Other duties and responsibilities as assigned QualificationsHigh School graduate or equivalent. Associate or Bachelor's degree preferred. Previous medical clerical experience preferred. Good computer knowledge, e.g., Microsoft Office. Accuracy and detail orientation. Positive customer service skills. Well-groomed appearance. Clear and articulate phone mannerisms. Compensation: $18.00 - $30.00 per hour PS: It's All About You! American Family Care has pioneered the concept of convenient, patient-centric healthcare. Today, with more than 250 clinics and 800 in-network physicians caring for over 6 million patients a year, AFC is the nation's leading provider of urgent care, accessible primary care, and occupational medicine. Ranked by Inc. magazine as one of the fastest-growing companies in the U.S., AFC's stated mission is to provide the best healthcare possible, in a kind and caring environment, while respecting the rights of all patients, in an economical manner, at times and locations convenient to the patient. If you are looking for an opportunity where you can make a difference in the lives of others, join us on our mission. We invite you to grow with us and experience for yourself the satisfying and fulfilling work that the healthcare industry provides. Please note that a position may be for a company-owned or franchise location. Each franchise-owned and operated location recruits, hires, trains, and manages their own employees, sets their own employment policies and procedures, and provides compensation and benefits determined by that franchise owner. Company-owned locations provide a comprehensive benefits package including medical, dental, vision, disability, life insurance, matching 401(k), and more. We are an Equal Opportunity Employer.
$18-30 hourly Auto-Apply 60d+ ago
Office Support Staff - New Mexico ALB
River Valley Behavioral Health 3.5
Albuquerque, NM jobs
Performs administrative duties to support agency operations; using basic office equipment and technology such as telephones; email; and web browsers to perform duties. Expected areas of focus include but are not limited to: 1) provide excellent customer service by phone and in person to customers, 2) creates and maintain medical records; 3) consumer eligibility and insurance claims processing support, 4) administratively support direct service providers 5) cultural competency and diversity, 6) documentation, 7) productivity and efficiency, 8) staff development and skill enhancement activities, 9) other duties and special projects as assigned and developed. Why Choose New Mexico Solutions? New Mexico Solutions is now a Certified Community Behavioral Health Clinic (CCBHC), expanding access to high-quality, integrated care in the communities we serve. Join a mission-driven organization committed to clinical excellence, professional growth, and meaningful impact. We offer: Competitive pay Comprehensive benefits (health, dental, vision, Telehealth) Paid time off + 9 holidays Retirement plan options Tuition reimbursement + free CEUs Clinical supervision Wellness & employee assistance programs Mileage reimbursement for work related travel Public Service Loan Forgiveness (PSLF) - eligible employer Eligible clinical positions may qualify for the National Health Service Corps (NHSC) Loan Repayment Program Essential Functions: Customer Service: Provide excellent customer service to both internal (staff) and external (patients, vendors, community members and stakeholders) customers as evidenced by: Greeting incoming callers and visitors with positivity and professionalism. Interacting with internal and external customers by treating them professionally and with dignity and respect; considering their needs and preferences. Assisting consumers by asking necessary and appropriate questions to determine their need and connect them the appropriate information/individual. Answering basic questions about services offered by the agency. Working as an active member of the administrative office support team to support agency and patient needs. Assisting/Supporting Provider Staff: Providing support to individuals served and agency providers as evidenced by: Answering and routing incoming calls, determining needs of caller, and taking and delivering messages. Conducting daily reminder calls to scheduled patients and other patient outreach to support agency needs. Completing patient check-in and check-out for appointment attendance (including collection of any applicable fees). Scheduling, canceling, or changing appointments in the information system(s) and communicating changes to necessary parties. The ability to collect and document patient vitals, coordinate prescription refills, and complete prior authorization requests. Medical Records Maintenance: Completes enrollment and maintenance of patient medical records and profiles in agency information system(s) as evidenced by: Enrolling/opening new medical records and profiles in agency information system(s). Updating and maintaining files (including filing of documents, maintaining file organization, and updating of demographics and other patient information). Completing review of files to ensure required forms/documents are included. Accurately processing releases of information. Eligibility and Billing/Claims Processing Support: Supports successful claims processing through activities of eligibility verification, information system data entry, and effective problem solving related to billing errors or claim denials as evidenced by: Demonstrating knowledge of applicable funding sources (insurance, etc.) and funding source requirements. Confirming and documenting eligibility in a manner that is both timely and accurate. Entering and updating billing/claims data in information system(s). Cultural Competence and Diversity: Provides culturally appropriate services to diverse populations as evidenced by: Providing services/interactions that are person-centered. Providing a non-judgmental, open, and welcoming approach to diverse populations. Documentation: Completed documentation that meets identified expectations as evidenced by: Documenting all services provided within expected time frames. Documenting all services provided in a manner that meets service definitions, regulatory standards, and agency expectations. Documenting all services provided in a manner that is person-centered and meets quality improvement goals. Efficiency and Productivity: Consistently meeting established productivity standards as evidenced by: Demonstrating excellent organizational skills. Demonstrating effective use of time management techniques. Demonstrating the use of effective engagement skills. Consistently meeting established productivity standards and deadlines. Staff Development Activities: Participates in staff development activities to increase skills and professional development as evidenced by: Participating in and completing all required trainings in an accurate and timely manner. Identifying and requesting training or skill enhancement opportunities. Engaging in cross-training activities with other team members (including provision of cross-training of employee's own duties to others and receiving cross-training relating to other team members' duties) Other: Completes other administrative support duties and special projects as developed and assigned. Qualifications Education and Experience: High school diploma/GED or at least 1 year office experience. One year experience in mental health or medical setting preferred. Bilingual (Spanish) preferred. Proficient in Microsoft Word, Outlook, and Excel. Knowledge and Skills: Excellent communication skills in all areas of office operations. Knowledge of office equipment and front desk procedure. Ability to conduct interviews and meetings and to manage time and prioritize projects. Good writing and verbal skills. Valid driver's License-Required CPR/First Aid - Preferred CPI- Preferred Blood Borne Disease Exposure Category-Category II Other Potential Hazard(s): N/A
$19k-25k yearly est. 21d ago
Admin Assistant /Receptionist-HomeRoots Wellness
Workforce Solutions for Tarrant County 3.8
Fort Worth, TX jobs
Admin/Receptionist Job Description We are seeking a detail-oriented and professional Medical Receptionist to join our healthcare team. The ideal candidate will be responsible for managing front desk operations, ensuring a smooth and efficient patient experience. This role requires excellent clerical skills, familiarity with medical records, and proficiency in Medical EHR System. The Medical Receptionist will serve as the first point of contact for patients, making it essential to provide exceptional customer service and maintain a welcoming environment. Duties • Greet patients and visitors in a friendly and professional manner. • Manage front desk operations including answering phones, scheduling appointments, and handling patient inquiries. • Maintain accurate medical records and ensure confidentiality in accordance with HIPAA regulations. • Process medical collections and manage billing inquiries. • Coordinate communication between patients and healthcare providers to facilitate care. • Perform clerical tasks such as filing, data entry, and maintaining organized patient charts. • Support mental health office operations by ensuring that all necessary materials are available for patient visits. Experience • Previous experience in a medical or mental health office setting is preferred. • Familiarity with medical coding practices is a plus. • Proficiency in using electronic health record (EHR) systems, particularly Tebra or similar software. • Strong clerical skills with attention to detail and accuracy in data entry. • Excellent communication skills, both verbal and written, to interact effectively with patients and staff. • Ability to handle multiple tasks in a fast-paced environment while maintaining professionalism. Join our dedicated team where your skills will contribute to providing outstanding patient care! Job Type: Full-time Expected hours: 30-40 hours per week Work Location: In person Bilingual preferred but not required
$24k-31k yearly est. Auto-Apply 24d ago
Phlebotomist - Office Assistant
Soleo Health Inc. 3.9
Spring, TX jobs
Job DescriptionDescription: Soleo Health is seeking a Temporary Full Time Phlebotomist/Office Assistant to support our Specialty Infusion patients in The Woodlands, TX. Join us in Simplifying Complex Care! Soleo Health Perks: Competitive Wages 401(k) with a Match Referral Bonus Great Company Culture No Weekends or Holidays The Position: The phlebotomist /office assistance will perform a range of clinical tasks and work under the direct supervision of the RN supervisor . In addition, the employee will perform clerical tasks that help maintain organization and keep the facility running efficiently. Responsibilities include: Preparing patients before drawing blood Explaining blood draw procedures to patients and answering any questions about the process Following all health and safety protocols and procedures to maintain sanitary work areas Gathering medical testing materials, including needles, sample vials, blood storage bags and test tubes Verifying patient information and labeling blood samples properly Accurately updating patient information in the organizations database Helping nervous or frightened patients remain calm during blood draws Working with supervising Physicians and following their directions at all times Check patients in for their appointments Assist nurse during infusions Take patient vitals before, during, and after infusions as appropriate Enter and update patient medical records Use computer applications for data entry Answer the telephone Perform document tracking, scanning, and filing Schedule patient appointments Additional duties as assigned Schedule: Temporary Full-Time, 40 hrs per week, Monday to Friday, 7:30am - 4:00pm No weekends or holidays!! Must be IV Certified Must be certified as a Phlebotomist in the state of Texas Requirements: Credentialed as a phlebotomist (or similar association) required High school diploma (or equivalent) required Two years of experience working as a phlebotomist preferred Strong computer skills, including Microsoft Office/Teams Excellent customer service skills About Us: Soleo Health is an innovative national provider of complex specialty pharmacy and infusion services, administered in the home or at alternate sites of care. Our goal is to attract and retain the best and brightest as our employees are our greatest asset. Experience the Soleo Health Difference! Soleo's Core Values: Improve patients' lives every day Be passionate in everything you do Encourage unlimited ideas and creative thinking Make decisions as if you own the company Do the right thing Have fun! Soleo Health is committed to diversity, equity, and inclusion. We recognize that establishing and maintaining a diverse, equitable, and inclusive workplace is the foundation of business success and innovation. We are dedicated to hiring diverse talent and to ensuring that everyone is treated with respect and provided an equal opportunity to thrive. Our commitment to these values is evidenced by our diverse executive team, policies, and workplace culture. Soleo Health is an Equal Opportunity Employer, celebrating diversity and committed to creating an inclusive environment for all employees. Soleo Health does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an organization, parental status, military service or other non-merit factor. Keywords: Phlebotomist, Phlebotomy Technician, Venipuncture, Blood Draw, Specimen Collection, Infusion Support, IV Clinic, Infusion Center, Outpatient, Specialty Clinic
$24k-31k yearly est. 2d ago
Office Assistant
Self-Help for The Elderly 4.2
San Francisco, CA jobs
Title: Office Assistant Department: Social Services FLSA Status: Non-Exempt Reports To: Office Coordinator Summary: Responsible for supporting the administrative functions and office duties of the department. Essential Functions: Provides administrative support to the Department, such as sending memos and department meeting invitations. Answers incoming phone calls for the Social Services Department as a Receptionist. Performs general office support, including filing, typing, faxing, copying, and other clerical tasks. Provides administrative assistance on ordering office supplies and inventory, maintaining department supplies assignments, tracking order status, keeping order receipts, ordering monthly travel passes, office arrangements, and monthly expense reports. Supports the Office Coordinator and assists with the day-to-day operations of the office by maintaining a clean and neat environment for clients and staff. Replenishes office supplies as needed. Assists with workers' timesheet input and passes out workers' paychecks. Assists with marketing tasks and disperses marketing materials. Maintains and manages expense reports and data entry and keeps the reports in the file. Prepares reports as required by funding sources. Performs other duties as assigned. Qualifications: A high school graduate with relevant housing experience. Bachelor's degree preferred. Experience in providing health, social or aging services in the community. Excellent verbal and written communication and presentation skills. Must be self-motivated, organized, and able to multitask under minimal supervision. Great attention to detail, good organizational skills, and ability to manage and prioritize multiple tasks. Proficient in MS Office and the Internet. Must be bilingual in English and Cantonese. Biliterate in English and Chinese is a plus. Must be able to travel via public transportation or personal vehicle for the performance of job duties. If driving, must have and maintain a valid CA driver's license, satisfactory driving record, and auto insurance coverage as specified in Self-Help's policy. Self-Help for the Elderly is an Equal Employment Opportunity/Affirmation Action Employer and we welcome diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, national origin, sexual orientation, disability, protected veteran status or any other characteristics protected by law. We participate in E-Verify. Qualified applicants with criminal history will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. We may provide reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please call ************** for special assistance.
$32k-38k yearly est. Auto-Apply 60d+ ago
Office Staff
Brazos Valley Flight Services 3.1
College Station, TX jobs
Job Title: Office Staff & Marketing Coordinator Position Type: Full-Time About Us: Brazos Valley Flight Services is a dynamic and growing flight school committed to providing exceptional customer experiences while fostering a vibrant community. We are seeking a versatile and energetic Front Desk & Marketing Coordinator to join our team. Job Overview: This role combines front desk operations with marketing, social media management, and event planning. The ideal candidate is highly organized, personable, and creative, with the ability to multitask and contribute to both the daily operations and promotional growth of the company. Key Responsibilities: Front Desk & Administrative Duties Greet clients and visitors warmly, providing excellent customer service Answer phones, respond to emails, and manage scheduling Maintain front desk area and office supplies Assist with administrative tasks such as filing, data entry, and reporting Ensure compliance with FAA rules and regulations and maintain accurate TSA documentation Marketing & Social Media Manage and create content for social media platforms (Facebook, Instagram, etc.) Assist with marketing campaigns, newsletters, and promotional materials Monitor engagement and provide feedback to improve marketing strategies Event Planning & Community Engagement Plan, coordinate, and execute company events and client appreciation activities Assist in developing ideas for community engagement and promotional events Collaborate with team members to ensure events run smoothly Qualifications High school diploma or equivalent required Experience in customer service, marketing, social media, or event planning Knowledge of FAA regulations and TSA documentation requirements a plus Strong organizational, communication, and multitasking skills Proficiency with Microsoft Office and social media platforms Positive attitude, flexible, and able to work independently and as part of a team Must be able to work weekends and some holidays What We Offer: Opportunities for professional growth and development Supportive and dynamic work environment PTO and Sick Leave
$26k-33k yearly est. 11d ago