Office Administrator jobs at Ranger Energy Services - 83 jobs

About Us We are a single-source solution for the design and implementation of sophisticated mechanical and plumbing systems. Our integrated in-house production model utilizes coordinated BIM models to produce precise fabrication documentation to help ensure accurate installation. Job Summary COMPANY OVERVIEW Trautman & Shreve, Inc. is a subsidiary of publicly traded EMCOR Group Inc. Trautman & Shreve is a Colorado-based mechanical contracting and construction engineering firm. For more than half a century, we built a strong reputation in maintaining the highest standards of achievement with unparalleled quality workmanship within the construction industry. SUMMARY The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers. He or she must be reliable, punctual, organized, and have demonstrated ability to juggle multiple priorities in a very busy office. Essential Duties & Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. * Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. * Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs. * Create, maintain, and enter information into databases. * Use computers for various applications, such as database management or word processing. * Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions. * Process and distribute necessary reports internally and externally. * Serve as liaison between field office and main office; project team and field personnel as needed. * Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. * Maintain confidentiality of company information. * Perform additional assignments as required by the company or as directed by management. Qualifications QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREFERRED EDUCATION and/or EXPERIENCE * 3 - 5 years working in an administrative job, supporting management. * High school diploma or GED required. * Bachelor's Degree or currently pursuing preferred. * Working knowledge of the construction industry, operations management, and safety practices a plus. PREFERRED SKILLS and ABILITIES Business writing and reporting skills Excellent organization, communication, customer service and interpersonal skills Scheduling and time management skills Strategic, analytical, and multi-tasking skills Physical Demands PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud. There is no application deadline at this time. There is no deadline because applications are accepted on an ongoing basis. As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Compensation Range: Minimum $26 per hour to maximum $32 per hour Other Compensation: position is eligible for an annual discretionary bonus. Benefits: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, an Employee Stock Purchase Plan, 401(k) Savings Plans, and employee assistance and wellness programs. #tands #LI-LG1 . Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you're looking for. This position is located at Xcel Energy Plant X, Earth, TX, 79031. Position Summary Standard Operations Administrative Position. Perform a wide range of field work support activities, including the processing of completed work orders. Perform administrative support functions such as data entry, time reporting reconciliation, expense reporting, customer service, and general office management. Ensure a high level of accuracy within all operating systems to support data integrity and process adherence. Essential Responsibilities * Field Work Support: Receive and complete job closeout of all work packets within various systems. Assess and monitor requirements for job closure. Analyze reports to verify labor and equipment charged to each work, job, trouble and miscellaneous order. * Time and Expense Reporting: Understand procedures and rules associated with time and expense reporting for union/non-union employees. Conduct periodic reviews of time reports and expenses to ensure report integrity and accuracy. Maintain proficiency in required timekeeping systems. * Office Management and Customer Service Support: Coordinate and initiate individual and group meetings as well as travel arrangements for the field operations department. Arrange schedules for management staff. Order office supplies and maintain equipment as needed. Greet and direct customers and answer phones. Serve as primary on-site contact for contractors and vendors where appropriate. * Data Entry and Maintenance: Perform data entry and copying of drawings and forms. Assist as needed with record and document management functions including filing, record retention, and archiving and storing documentation associated with work orders once closed. Support KPI tracking and reporting. * Compliance Auditing: Assist with audits as well as Finance, Engineering and Field Operations activities related to compliance with internal business rules as well as state and regulatory requirements. Produce required compliance reports. * Safety Support: Assist in the tracking of safety training completion. Ensure safety verifications on equipment is complete. Order and manage safety equipment and supplies. Organize block training events, safety celebrations and meetings. * Emergency Assistance: Provide assistance during emergency operations. Minimum Requirements * High School diploma or GED and 3+ years field related experience OR an Associate or Bachelor's Degree with 1 year of relevant experience in construction, office management, administrative support, project management/coordination, or customer service. Utility experience preferred. Requires a broad knowledge of department operations and policies. * Proficient in the use of Microsoft Office applications and work management database applications As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Individuals with a disability who need an accommodation to apply please contact us at *************************. Non-Bargaining The anticipated starting base pay for this position is: $22.00 to $30.00 per hour This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part. In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information. Deadline to Apply: 01/26/26 EEO is the Law | EEO is the Law Supplement | Pay Transparency Nondiscrimination | Equal Opportunity Policy (PDF) | Employee Rights (PDF) All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility. ACCESSIBILITY STATEMENT Xcel Energy endeavors to make *************************** accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at *************************. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

The administrative assistant will provide administrative clerical support to terminal dispatchers.. ESSENTIAL DUTIES AND RESPONSIBILITIES Perform general office duties such as ordering supplies, maintaining records management systems. Learn dispatch duties to serve as a backup dispatcher Learn to assign drivers to loads Assist in reviewing bill of ladings Assist in checking logs and learning how to enter them enter them in system with fuel tickets Keep management current on all personnel issues Prepare responses to correspondence containing routine inquiries. Any other duties as assigned. Job Requirements EDUCATION / EXPERIENCE High School Diploma or higher related experience in business or accounting. * At least 2 years' of dispatch experience in terminal operations or related industry experience is preferred. Ability to read and understand log books, run tickets, purchase orders, maps, and give good direction. * Experience with knowledge of D.O.T regulations * Self-motivated high energy and strong work ethic * Ability to analyze and measure day-to-day operations * Superior planning and organization skills

The Coil Tubing Operator Assistant I is responsible for obtaining the knowledge base required to operate and maintain coil tubing and oilfield equipment; assisting in the operations of the coil tubing division; and learning basic safety and repair procedures on coil tubing equipment. Essential Job Functions Learn basic operations including preforming pre- and post-job equipment inspections; completing preventative maintenance procedures; and maintaining support equipment. Complete requisite training and follow company establishment career development processes. Assist in the cleanup, repair, and preparation for a job. Ensure adherence to company safety procedures. Qualifications Skills and Qualifications High school education or equivalent. Ability to read and interpret standard operating procedures and safety protocols. Ability to work in extreme weather and physical conditions. Strong oral and written communication skills. Strong mechanical aptitude and basic knowledge of all tools and equipment utilized by the oil and gas industry. Ability to lift up to 50 pounds.

Rush Creek Counseling Center Admin (Arlington Park Location) Summary This RCCC Admin works at the AP location as well as supports the GO location admin. This individual is responsible for providing administrative support to the staff. This includes primarily answering phone calls and responding to emails, scheduling clients, answering questions and providing information regarding our services and office organization among other things. Essential Duties and Responsibilities: 28 hrs/week (7 hrs/day) Monday - Thursday Answering phone calls and responding to emails Assume receptionist duties such as greeting clients at the door Assist staff with administrative duties as requested Assist with other RCCC projects (conferences, trainings, team lunches, etc.) Use of Microsoft Office software including Word, Excel, and Teams Order office supplies and monitor inventory Plan and execute monthly team lunches Various marketing tasks such as sending thank you notes and making swag bags Responsible for any Wrike-based projects Responsible for social media marketing (proficiency or willingness to self-learn Canva is a plus) Able to maintain strict confidentiality Qualifications: Follower of Jesus and baptized by immersion 1-3 years of Admin experience Intermediate to Advanced Microsoft Office Skills Has patience with a variety of people on the phone Able to handle distractions with grace Positive mindset and upbeat attitude Reliable and trustworthy to protect the privacy and confidentiality of our clients Compensation: $15.00 per hour Rush Creek Church exists to help people far from God become contagious followers of Jesus.

Office Administrator Model of Work: On-Site In-Office 5 days/week Work Schedule: 7:30am - 4:30pm Office Environment: Business Casual Are you excited by challenges? Do you enjoy working in a fast-paced, international and dynamic environment? Then now is the time to join Quorum Software, a rapidly growing company and industry leader in oil & gas transformation. Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the next evolution of energy. From emerging companies to supermajors, throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies. Responsibilities Perform office administrative duties including: Serves as the Front Office Receptionist and answer incoming telephone calls, determines purpose of calls, and forwarding calls to appropriate personnel or department. Retrieves messages from voice mail and forwards them to appropriate personnel. Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel. Works with the Executive Team's assistants on various tasks Monitors visitor access. Maintains office floor plan and nameplates. Assists visiting employees with locating a workspace for their visit and proper setup equipment. Receives, sorts, and distributes mail; assists with outgoing mail and package shipments. Maintains the common areas such as the break room and conference rooms; restocks the break room as needed. Replenishes the break room on both floors daily with snacks. Maintains coffee machines daily, operating machines, replenishing coffee beans, performs daily machine cleaning. Maintains the general office equipment, including printers and fax machines, and retrieves and routes incoming faxes. Orders, receives, and maintains office and break room supplies. Performs other clerical duties such as filing, photocopying, and collating. Maintains safe and clean work environment by complying with procedures, rules, and regulations. And other duties as assigned. Requirements General office experience including Telephone Skills, Typing, Documentation Skills, Verbal Communication, Dependability, Attention to Detail, Basic Computer skills including Microsoft Office. The successful candidate should have a high school diploma or a GED; six - 12 months related experience and/or training. Job Competencies To perform the job successfully, an individual demonstrates the following competencies: Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in team problem solving situations; Uses reason even when dealing with emotional topics. Shows initiative - exhibits a proactive approach by planning ahead, foreseeing upcoming office needs, etc… Customer Service - Responds promptly to customer needs; Responds to requests for assistance; Meets commitments. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains opens to others' ideas and tries new things; Addresses problems directly with the individual involved. Oral Communication - Speaks clearly; Listens and gets clarification when needed; Responds well to questions. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Supports everyone's efforts to succeed. Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes tasks correctly and on time; Supports organization's goals and values. Judgment - Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process. Motivation - Sets and achieves goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence. Planning/Organization - Prioritizes and plans work activities; Uses time efficiently. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve quality; Applies feedback to improve performance; Monitors own work to ensure quality. Adaptability - Able to deal with interruptions, changes, delays, or unexpected events; Manages competing demands; Changes approach or method to best fit the situation. Attendance/Punctuality - Consistently arrives to work on time; Ensures work responsibilities are covered when absent. Dependability - Follows instructions; Responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Innovation -Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas. Cost Consciousness - Works within approved budget; Develops and implements cost-saving measures. Additional Details Background Check: The successful candidate will need to successfully complete the following clearances: Criminal History Check, Education Verification, Employment Verification, Driver's License Verification and passport/ID validation. Visa Sponsorship: Employment eligibility to work with Quorum Software in the United States is required as the company will not pursue visa sponsorship for this position. The successful candidate will be required to ensure they maintain and renew any visas or permits that grant employment eligibility where applicable. About Quorum Software Quorum Software connects people and information across the energy value chain. Twenty years ago, we built the first software for gas plant accountants. Pipeline operators came next, followed by land administrators, pumpers, and planners. Since 1998, Quorum has helped thousands of energy workers with business workflows that optimize profitability and growth. Our vision for the future connects the global energy ecosystem through cloud-first software, data standards, and integration. The trusted source of decision-ready data for 1,800+ companies, Quorum Software makes the essential connections that let us work better together in the connected energy workplace. For more information, visit quorumsoftware.com. Quorum Diversity Statement:At Quorum, we are committed to fostering, cultivating, and preserving a culture of belonging. We want to be the place where a diverse pool of talented people join us, stay with us and do their best work. With a diverse team of employees, we grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and our achievements. We are fully focused on equity and equality and believe deeply in diversity of race, gender, sexual orientation, age, religion, ethnicity, national origin, ability, neurodiversity and all the other characteristics that make us unique. Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, ancestry, veteran status, disability, genetic information, or any other basis protected by law. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a member of the Human Resources Department Our company uses E-Verify to confirm the employment and eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit ********************* Recruitment Scam Alert: Quorum Software does not charge fees, request payments, conduct interviews via messaging apps, or request the installation of software at any stage of the recruitment process. All legitimate recruitment activities are conducted exclusively through our official careers website (******************************* and email addresses ending **********************. Any communication that does not originate from these official channels should be considered unauthorized and may be reported to [email protected]

TEAM UP WITH US! The Service Administrative Assistant II schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. DO YOU HAVE WHAT IT TAKES? WHAT YOU'LL DO * Open Work Orders for Customers * Updating the aged WIP (Work in Progress) * Uploading Technician Notes * Prepare work orders of $5k to $10k for closing * Preparing work orders for Invoicing * Collecting pre-payments, final payments, and sending for credit approval * Issuing PO's to our vendors * Communicating with customers and providing excellent customer service for internal and external customers * Reconcile P-card's for business needs * Coordinate and arrange meetings/travel; prepare agendas; record and transcribe minutes of meetings; conduct research and compile reports as needed * Order and maintain supplies; arrange for equipment maintenance. * Additional duties as assigned by supervisor WHAT YOU'LL NEED * High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience. * Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. * Ability to write routine reports and correspondence. * Ability to speak effectively before groups of customers or employees of organization. * Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. * Ability to deal with problems involving several concrete variables in standardized situations. * Knowledge of MS Office Suite software. WHY WORK WITH US? * We like to take care of business and have fun doing it! * We offer health, dental, vision, life, and more as a comprehensive benefits package. * Don't you want to work with awesome people? IMPORTANT INFORMATION While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Required travel up to 10%. This position is not considered a safety sensitive position. The Job description is subject to change by the employer as the needs of the employer and requirements of the job change. EEO/AA

Administrative Assistant Job Description Customer Service Handle customer questions and information requests Set up customer agreements in the transaction system Take customer orders and schedule shipments Coordinate customer orders with marketing and production staff Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates If applicable, arrange transportation for customer shipments, including daily dispatching Monitor shipped volumes relative to contract volumes and customer credit Review daily transaction documents for completeness and accuracy Resolve billing inquiries with customers and accounting staff Production Support Enter receipt, shipment, & production data into the transaction system Track inventory levels and order raw materials where appropriate Handle administrative tasks and record keeping for product certification and regulatory compliance Assist with reconciliation of the book to the physical inventory Process invoices for payment and check requests, and resolve issues with Accounting Be involved with or assist with the facilities driver certification process, contractor orientation, and visitor sign-in Office Management Manage business information flows-internal reports, notices, etc. Handle mail & shipping/receiving for the office and shipping product samples for the plant Receive and direct visitors Maintain hard-copy and electronic files for transactions, production, compliance, and related activities. Maintain employment postings, business licenses, and other postings required by law Maintain IT accounts, computer equipment, and office machines Purchase office supplies and services Maintain office housekeeping Maintain office emergency response information & supplies -1st aid station, postings, materials If applicable, process hourly timecards and submit to Payroll If applicable, help organize and manage promotional information and material for Marketing Email your resume. No Walk-ins or Phone Calls will be accepted. Applicants will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Ergon Asphalt and Emulsions, Inc. Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer We are a great company with great pay and great benefits. Ergon Asphalt & Emulsions is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family-owned with locations throughout the U.S. and Mexico, but we pride ourselves on maintaining a small-company feel. Ergon offers a competitive benefits package: 401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing Ergon is an EEO/AAP Employer. Email your resume. No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Job Posted by ApplicantPro

The Administrative Assistant position provides critical administrative support to management and employees located at the Prairie Lea field office and other company locations within the group. The position ensures an efficient operation of the administrative office by a performing a variety of tasks and duties in a timely and accurate manner that support organization goals, strategy, and policies. Essential Duties and Responsibilities: * Handle Incoming/Outgoing mail and parcels. * Schedule appointments, meetings, and travel arrangements. * Generate reports and handle multiple projects. * Maintain filing systems. * Prepare documents for management and staff personnel. * Update and maintain electronic data tracking systems. * Prepare and monitor invoices and expense reports. * Compile operational reports and distribute to management and staff personnel. * Perform general clerical duties, including but not limited to photocopying and faxing. * Procure and manage office supplies. * Review confidential business information. * Assist with daily capital or OM duties, entering AFEs, coding invoices, forecasting, completion reports, monthly variances and cash flow * Order meals and pickup meals as needed * Create Tax Exempt forms * Performs other duties as assigned Requirements: Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below: * High School graduate or equivalent * 0 - 2 years of relevant experience * Professional verbal and written communication skills. * Ability to work independently and as a team * Office 365: Microsoft Word, Excel, Outlook, PowerPoint, etc. * SAP is a plus Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. * Occasional overnight travel may be required. * Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment. Equal Opportunity Employer/Minority/Female/Disabled/Veteran Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. DISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by personnel assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel in the assigned position.

This position will be responsible to provide administrative support to the Contract Administration department. Essential Duties and Responsibilities: * Route documents for execution using DocuSign * Upload documents to FileNet * Schedule appointments and meetings, arrange travel, and catering needs * Maintain spreadsheet to track documents * Process incoming and outgoing mail using USPS and FEDEX * Maintain stock room and breakroom by ordering supplies * Process terminated contracts using ETC's document retention policy * Responsible for creating and maintaining files * Coordinate maintenance work with ETC Building Services * Performs other duties and tasks as determined by the management team * Effective communication and coordination with all departments with the company are essential in the role Requirements: Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below: * Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. * A High School Diploma or equivalent may be considered * Bachelor's Degree preferred * 0 - 2 years administrative experience Preferred Qualifications: * Proficiency with DocuSign, FileNet, SharePoint, highly desired * Demonstrated proficiency in Microsoft Word, Excel and PowerPoint * Proven administrative or assistant experience * 2+ years administrative experience * Excellent organization skills with high level of attention to detail * Excellent written and verbal communication skills with strong interpersonal skills * Experience with Quorum Contract Management System is a plus Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Administrative Assistant Job Description Customer Service * Handle customer questions and information requests * Set up customer agreements in the transaction system * Take customer orders and schedule shipments * Coordinate customer orders with marketing and production staff * Maintain and utilize knowledge of carrier capability/availability/reliability and freight rates * If applicable, arrange transportation for customer shipments, including daily dispatching * Monitor shipped volumes relative to contract volumes and customer credit * Review daily transaction documents for completeness and accuracy * Resolve billing inquiries with customers and accounting staff Production Support * Enter receipt, shipment, & production data into the transaction system * Track inventory levels and order raw materials where appropriate * Handle administrative tasks and record keeping for product certification and regulatory compliance * Assist with reconciliation of the book to the physical inventory * Process invoices for payment and check requests, and resolve issues with Accounting * Be involved with or assist with the facilities driver certification process, contractor orientation, and visitor sign-in Office Management * Manage business information flows-internal reports, notices, etc. * Handle mail & shipping/receiving for the office and shipping product samples for the plant * Receive and direct visitors * Maintain hard-copy and electronic files for transactions, production, compliance, and related activities. * Maintain employment postings, business licenses, and other postings required by law * Maintain IT accounts, computer equipment, and office machines * Purchase office supplies and services * Maintain office housekeeping * Maintain office emergency response information & supplies -1st aid station, postings, materials * If applicable, process hourly timecards and submit to Payroll * If applicable, help organize and manage promotional information and material for Marketing Email your resume. No Walk-ins or Phone Calls will be accepted. Applicants will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR. Ergon Asphalt and Emulsions, Inc. Produce and distribute various liquid asphalt products to the paving industry. We are an EEO/AAP Employer We are a great company with great pay and great benefits. Ergon Asphalt & Emulsions is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family-owned with locations throughout the U.S. and Mexico, but we pride ourselves on maintaining a small-company feel. Ergon offers a competitive benefits package: 401(k), Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing Ergon is an EEO/AAP Employer. Email your resume. No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR.

Epic Piping has an exciting opportunity available for a Project Administration Coordinator to be an integral part of our Fabrication team. Epic takes pride in our quality of work and has a goal of building our workforce with the most talented employees. You'll have an opportunity to work on a wide range of projects on a national and global scale. We can meet you at any skill level, whether you are just starting your career or have years of experience under your belt. WHAT YOU'LL DO: • Ensure adherence to internal documentation practices. • Perform all administrative and clerical duties for the Estimating Department. • Retrieve, coordinate, prepare, and distribute proposals. • Coordinate with various internal departments to provide updated and accurate information regarding all departmental functions. • Interface with key participants, including clients, to execute the proposal process • File & data manipulation. • Controlled document ownership. • Coordinate proposal data entry, formatting, editing, reviews, reproduction, and delivery • Organizes all technical written materials supplied by support groups including organization of sections, tables, exhibits, and attachments • Actively participates in meetings relating to proposals, business development and marketing • Supports special projects and other responsibilities associated with the position as may be appropriate • Maintaining proposal tracking database. WHAT YOU'LL NEED: Education: Bachelor's Degree (four-year college or technical school): Experience: 2 plus years' experience in proposal coordination Computer Skills: Not applicable. Certification/Licenses: None specifically required WHAT WE OFFER: Industry-leading training and development programs Competitive insurance and benefit options Company-paid life insurance and long-term disability insurance Paid vacation and holiday time Traditional and Roth 401(k) plans available (50% company match up to 6% contributed by the employee) Career growth opportunities through hands-on training and mentorships Work alongside industry leaders and mentors Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career. Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential. Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons. A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals. WHO WE ARE: Epic Piping is one of the largest privately owned and the fastest-growing pipe fabrication firms in the world. With over three decades of experience and backgrounds extending from engineering to welding, Epic Piping provides unmatched experience servicing the chemical, power, refining, offshore, and oil & gas industries. As an equal opportunity employer, Epic Piping is committed to the development of its employees and strives to promote an environment that fosters personal training and development. At Epic Piping, we believe that investing in our employees is essential to our success. That's why we're looking for motivated individuals who are willing to invest in themselves and their future. As a member of our team, you will have access to: Training and development programs to help you build the skills and knowledge you need to excel in your role and advance your career. Coaching from experienced leaders who are dedicated to helping you grow and reach your full potential. Opportunities to take on new challenges and responsibilities that will stretch your abilities and expand your horizons. A supportive and collaborative work environment where you are encouraged to share your ideas and contribute to our shared goals. If you're someone who is committed to continuous learning and personal growth, we'd love to hear from you. Apply now to join our team and invest in your future with us!

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Responsible for the execution of administrative services in support of branch sales, management, and warehouse teams in the delivery of high-quality service to internal and external customers and contacts. Responsibilities Individual must be able to perform the essential duties with or without reasonable accommodation. * Greet customers, answer incoming phone calls, and refer inquiries to the appropriate person. * Promotes a safe workplace by visibly participating, encouraging, and considering safety in every aspect of daily activity. * Open and route incoming mail to the appropriate person and prepare outgoing mail. * Distribute and log special items to corporate departments, branch personnel, vendors, and customers as demanded by the specific department's needs, such as sales quotes, brochures, department newsletters, periodic operations reports, etc. * Maintain calendars and itineraries for branch personnel, arrange meetings/conference calls/travel, etc. * Assure that appropriate office supplies, inventory, and office equipment is operational. * Scan documents, establish and maintain branch records are maintained in accordance with the company records retention policy. * Distribute daily, weekly, and monthly reports. * Perform efficient and accurate data entry using MRC Global-specific software related to customer order processing, purchasing, receiving, inventory, accounts receivable, accounts payable/invoice auditing, and miscellaneous office processes. * Confirm accuracy of purchases with vendors, including shipping, billing, and customer support. * Conduct periodic audits to ensure compliance with business process standards. * Learn new business processes and office procedures as required and serve as a resource to others. * Establish rapport and provide prompt responses to internal and external customer requests using written correspondence, proper phone etiquette, and other effective interpersonal skills. * Maintain confidential information pertaining to normal supervisory duties, personnel issues, and customer issues. * Take reasonable care for the safety and health of yourself and others. * Report workplace hazards, injuries, or illnesses immediately. Qualifications Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. * High School diploma or GED (General Education Degree) or equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the work. * Demonstrated proficiency using Microsoft Office Suite, including Excel and Outlook. * Ability to learn MRC Global business processes. * Demonstrated ability to communicate and work tactfully with diverse groups and individuals. * Demonstrated ability to consistently present professional behavior, empathy, image, and demeanor. * Knowledge of MRC Global products to serve the branch customer base. * Work with minimal supervision, exercise good judgment, flexibility, initiative, and discretion. * Work within the details of a project while maintaining a perspective on the overall purpose. * Analyze situations, solve problems, evaluate responses, and render assistance. * Present oral and written comments and recommendations clearly and concisely. * Aptitude for learning new technology. * Maintain a good company image while establishing strong business relationships internally and externally. Additional Qualifications * Must have the ability to provide documentation verifying legal work status. * Ability to read and speak the English language proficiently to communicate with others, understand and interpret safety instructions, and to respond to inquiries. * Ability to understand and comply with MRC guidelines and expectations, including Code of Conduct and Conflict of Interest guidelines. Working Conditions * For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. * Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice

Here's What You Need Education · H.S. Diploma or Equivalent (Required) And · Associate's Degree Business or healthcare related field. (Preferred) Or · Accredited school of practical nursing program LVN (Required) Or · Accredited Certified Medical Assistant program CMA (Required) Experience · 1 Year Medical practice management or relevant clinic leadership experience (Required) and · 4 Years Medical Assistant or LVN experience (Required) Licenses and Certifications · CMA - Certified Medical Assistant (Required) Or · LVN - Licensed Vocational Nurse (Required) And · ACLS - Advanced Cardiac Life Support (Preferred) Or · BCLS - Basic Cardiac Life Support (Preferred) What You Will Do · Supervise the workflow and workload of the team to ensure efficiency. Maintain staff schedules and adjust schedules according to the volume needs of the department. · Ensure that staff is current in competencies, assessments, licensure, certifications and other annual training. · Monitor staff's time and attendance consistent with THR policies. · Assist Practice Manager with employee performance initiatives to include check ins. Provide input on employee discipline, coaching and improvement plans with the manager. Work with employees to correct deficiencies in performance or tasks. Handle employee complaints and grievances in collaboration with Practice Manager. · Assist Practice Manager with coordination of scheduling of clinical operations to ensure proper coverage of patient appointments and out-of-office calls. · Ensure work environment complies with regulatory, licensure, compliance and accreditation requirements by monitoring the work setting on an ongoing basis to identify deficiencies, risk, and opportunities for improvement. · Serve as the first point of contact for patient and external customer complaints for clinical operations concerns and feedback. Responsible for investigating all complaints relating to front office practice operations and routes privacy and/or Compliance complaints/issues. Escalate reoccurring problems as needed. · Serve as a Medical Records Custodian. Review authorizations and 3rd party chart review requests for validity. Ensure required Protected Health Information disclosures are tracked. · Report all confirmed or suspected privacy breaches, patient complaints regarding privacy to the Entity Safety Officer or Compliance in timely manner. Enforce and monitor corrective action plans. · May participate in multidisciplinary teams to improve patient care processes and outcomes. · Ensure exam rooms are prepared, cleaned and instruments are sterilized. Maintain equipment & disposes of contaminated items according to protocol. Additional perks of being a Texas Health Physicians Group Back Office Supervisor · Benefits include 401k, PTO, medical, dental, Paid Parental Leave, flex spending, tuition reimbursement, student Loan forgiveness as well as several other benefits. · Delivery of high quality of patient care through nursing education, nursing research and innovations in nursing practice. · Strong Unit Based Council (UBC). · A supportive, team environment with outstanding opportunities for growth. · Learn more about our culture, benefits, and recent awards. Do you still have questions or concerns? Feel free to email your questions to ***************************. #LI-JL1 Back Office Supervisor - Family Care Bring your passion to Texas Health so we are Better + Together **** Work location\: Texas Health Family Care 18135 2100 Hedgecoxe Drive, Suite 120, Plano TX 75025 Work hours\: Full-time, 40 hours weekly, Monday thru Friday, 8\:00am - 5\:00pm Family Care Department highlights: · Fast-paced environment with a goal towards excellent patient care · Strong Work Ethic, Positive Attitudes and Collaborative Teamwork · Supportive Clinic that promotes teamwork

The Project assistant will organize, manage, and plan complex projects for the organization's research, development, and product implementation efforts. • Assists the PM to complete an assigned project on time, to specifications, and with accuracy and efficiency. • Outlines the tasks involved in the project and delegates accordingly with assistance from PM. • Assists the PM by conducting cost analysis, estimating expected costs for the project. • Prepares and implements a budget based on estimates. • Conducts risk assessments: reports identified risks to management provides recommendations for mitigation of risk. • Addresses questions, concerns, and/or complaints throughout the project. • Acts as a liaison between company, customers, and vendors. • Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices. • Performs other related duties as assigned. Requirements: * Excellent verbal and written communication skills. • Excellent interpersonal and customer service skills. • Excellent organizational skills and attention to detail. • Excellent time management skills with a proven ability to meet deadlines. • Strong analytical and problem-solving skills. • Strong supervisory and leadership skills. • Ability to prioritize tasks and to delegate them when appropriate. • Thorough understanding of or the ability to quickly learn about the project or product being developed. • Proficient with Microsoft Office Suite or related software.

Remarkable people, trusted by clients to design and advance the world. Wood is recruiting for a Time Keeping Administrative Assistant join its Operations Americas business focusing on Oil & Gas BU. This opportunity is onsite in La Porte, TX, United States. #LI-Onsite The Role This role is responsible for providing administrative and timekeeping support, ensuring compliance with safety standards and accurate tracking and reconciliation of employee and contractor hours in SAP/ADP. It also supports project teams through data entry, document management, and reporting assistance. Our Clients and Projects Designing the future. Transforming the world. Wood's Operations business delivers solutions to an ever-broadening range of clients across the energy and materials industries globally. We deliver operations, maintenance, modifications, brownfield engineering, asset optimization and management, supporting our clients through the asset lifecycle. We are focused on developing strategic relationships with our clients, providing solutions that deliver efficiency, integrity and reliability. What we can offer Meaningful and interesting projects delivered to leaders of industry across Operations Americas sectors Flexible working arrangements that balance client, team and individual needs, offering onsite working Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market. Flexible benefits package that can be adapted to suit your lifestyle Commitment to continued professional development through development plans tailored to individual needs and interests Global connections with leading industry experts around the world who are shaping the standards of our profession What makes you remarkable? At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world's most critical challenges. Expected: Minimum of 3-5 years of Administrative and Time Keeping System experience in the Petrochemical, Oil and Gas industry or like. Strong computer skills - SAP, Microsoft Office Products, to include Word and Excel. Must have knowledge and use in personnel time tracking system, such as; TRACK or equal. Ability to work with minimal supervision and effectively handle multiple projects and/or changing priorities. Must be flexible as priorities can and will change. Assist in own department as well as other departments. Must be a team player and assist as needed even if requests are out of normal job duties. Must be able to follow instructions and not deviate from advised instructions. Ability to communicate clearly and concisely both orally and written. Excellent verbal and written communications skills. Attention to details. Typical responsibilities Exhibit exceptional safety behavior meeting or exceed the company and customer safety standards. Work exceptionally with peers, project managers and various team members. Performs clerical and administrative duties relating to Lubrizol's Time Keeping system (SAP-CATs and ADP) regarding Lubrizol employees and nested and non-nested site contractors. Performs reconciliation functions regarding Lubrizol and contractor time against SAP-CATs and ADP. Or Other. Performs typing, record, file maintenance and data entry. Organizes and maintains files relating to correspondence, records etc. and follows up pending matters. Support in collecting information and data for reporting.

Matador Resources Company, a leader in the oil and gas industry, is seeking a motivated and detail-oriented Administrative Assistant to join our in-house legal team. This position offers the opportunity to support the legal team by managing administrative tasks and ensuring the smooth operation of day-to-day activities. KEY RESPONSIBILITIES Administrative Support: Prepare, proofread and format correspondence, presentations, and other documents. Maintain and organize the legal team's filing systems, both digital and physical. Assist with the preparation and filing of legal and corporate documents. Handle confidential and sensitive information with discretion. JOB BENEFITS Compensation includes industry competitive salary commensurate with experience, performance incentives, plus medical and dental benefits, 401(k), etc. Details are available upon application. Qualifications Skills and Abilities: Strong organizational and multitasking skills with exceptional attention to detail. Excellent written and verbal communication abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with legal terminology and document preparation a plus. EDUCATION AND EXPERIENCE Four-year college degree is preferred but not required. Experience in an administrative role, preferably in a corporate environment, is a plus.

Matador Resources Company, a leader in the oil and gas industry, is seeking a motivated and detail-oriented Administrative Assistant to join our in-house legal team. This position offers the opportunity to support the legal team by managing administrative tasks and ensuring the smooth operation of day-to-day activities. KEY RESPONSIBILITIES Administrative Support: * Prepare, proofread and format correspondence, presentations, and other documents. * Maintain and organize the legal team's filing systems, both digital and physical. * Assist with the preparation and filing of legal and corporate documents. * Handle confidential and sensitive information with discretion. JOB BENEFITS Compensation includes industry competitive salary commensurate with experience, performance incentives, plus medical and dental benefits, 401(k), etc. Details are available upon application.

Looking to make a positive impact on a child's life? As a Front Office Coordinator, you will be able to make a difference by changing the way children feel about seeing a dentist. Do you think you can make a child's experience memorable and enjoyable? Are you passionate, and eager to grow through continued learning and training. If so, we will give you the support and guidance, from knowledgeable leaders in the field daily, so you will have a successful dental career. Our practices can be described as fun-filled, goofy, fast-paced, supportive, and always willing to go the extra mile for one another as well as our patients! Office Hours: Monday-Friday 8am-5pm Duties and Responsibilities • Maintain a very high level of customer service and patient care.• Greet patients and set up appointments• Call patients for appointment reminders and broken appointments Qualifications: • 1+ years of dental/orthodontic experience is preferred but always will to train the right candidate! • 2 + Years Customer Service / Hospitality / Retail Strongly Preferred What We Offer: Competitive Base Salary, Daily Bonus, and PTO that you accrue from day one! Paid Dental Insurance, Paid Life Insurance, and Paid Holidays Career Development Opportunities Full Benefits package for all full time employees includes: Medical, Dental, Vision, Life, Paid Holidays, Paid Vacation, 401k , Golds Gym Corporate Membership, Free Dental Cleanings, 50% off Orthodontic Treatment, Full Access to Employer Portal for thousands of other discounts on Travel, Health, Shopping, and much more!