Managing Administrator jobs at Regions Bank

Must Have Technical/Functional Skills The Serialization Packaging Support Engineer is responsible for providing technical support and ensuring compliance for serialization systems on packaging lines. This role involves troubleshooting, maintaining, and improving serialization hardware and software to meet global regulatory requirements and company standards. Required Skills • Technical: Industrial automation, PLC programming, vision inspection systems, SQL databases. • Domain Knowledge: Pharmaceutical serialization solutions (Systech, Antares, Seavision, Tracelink). • Compliance: GMP processes, packaging qualification standards. • Soft Skills: Problem-solving, multitasking, cross-cultural communication, ability to work independently • Experience with Systech or similar Pharma serialization and packaging solutions (Systech - Guardian, Advisor and Centri systems) • Experience with SQL databases and network troubleshooting. • Knowledge of SCADA systems and MES/OEM integration. • Ability to work independently and in a global team environment. • Strong documentation and reporting skills. Key Responsibilities • Provide day-to-day technical support for serialization systems (vision systems, printers, scanners, PLCs) in 24/7 support environment. • Troubleshoot and resolve serialization-related issues on packaging lines. • Execute equipment qualification (IQ/OQ/PQ) for serialization components. • Collaborate with automation and IT teams for integration of MES, SCADA, and serialization systems. • Collaborate with IT teams for system integration, database management, and network connectivity. • Ensure compliance with GMP, DSCSA, EU FMD, and other regulatory requirements. • Participate in audits and provide necessary documentation for serialization systems. • Manage incidents and changes through established governance processes. • Work with vendors and cross-functional teams to implement upgrades and improvements. • Analyze performance data and recommend process optimization strategies. • Maintain accurate documentation for serialization systems and procedures. Salary Range: $85,000 $110,000 Year TCS Employee Benefits Summary: Discretionary Annual Incentive. Comprehensive Medical Coverage: Medical & Health, Dental & Vision, Disability Planning & Insurance, Pet Insurance Plans. Family Support: Maternal & Parental Leaves. Insurance Options: Auto & Home Insurance, Identity Theft Protection. Convenience & Professional Growth: Commuter Benefits & Certification &am p; amp; Training Reimbursement. Time Off: Vacation, Time Off, Sick Leave & Holidays. Legal & Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.

Who We Are At Old Second, you're first! For more than 150 years, Old Second has consistently put businesses and individuals throughout the Chicago area first, and we're only getting started. With great employees we've grown from a single location in the back of a general store to 50 locations and over $6 billion dollars in assets. At Old Second we embrace values that foster an environment of community and growth. Recently, we've been voted a Forbes Best-In-State Bank for Illinois by our customers. Be a part of something big as we continue our growth story together! We believe that investing in our employees not only makes us a great bank but also an amazing place to work. Elevate your career at O2. Position Overview The Treasury Management Administrator (TMA) is responsible for assisting a team of Treasury Advisors and Analysts with their daily tasks. This includes opening commercial accounts, signature card changes, and assisting with file organization. The TMA might interact with commercial clients at times. Essential Job Functions Provides top quality service to business clients including processing documentation requests, processing account transfers, and resolving miscellaneous servicing issues. Serves as key bank contact for all client banking needs including providing warm internal hand-offs to other departments as needed. Serves as document coordinator to ensure proper documentation is gathered for new account opening, treasury agreements, signer changes, etc. Preparation of proposals, customer agreements and implementation documents in accordance with bank's policies and procedures. Prepares agreements for Treasury Management Services: Treasury Management Master Agreement, Services Request, RDC Checklist, Customer Operating Procedures, Inter-departmental implementation documentation Provides exceptional support to new or existing bank clients and assists internal and external contacts with service requests, inquiries, and technical issues related to specific bank and treasury management services. Supports Treasury Management Sales team. Performs operations functions related to production of treasury service offerings. Enhanced account analysis, monthly data gathering for new customers, services or maintenance. Additional Responsibilities Assists team with special projects and assignments as requested. Participates in error resolution with new account on-boarding. Opens commercial accounts, gathers all required due diligence, obtains signed account documents and uploads documents to Onbase. Partners with Treasury Management operations in support of commercial client's requirements. For Commercial groups with high volume transactions and customer base, may leverage Treasury Management Commercial Team for these client needs. Captures and maintains customer information files and ensure files meet compliance documentation standards. Minimum Requirements High school diploma (or equivalent) and two or more years of banking experience in areas of commercial or retail banking and/or loan support, or related experience; or equivalent combination of education and experience. Competencies Exceptional written and verbal communication skills Proficient in Word, Excel, PowerPoint Strong organization and time management skills with excellent attention to detail and follow up Works well independently and on a team Preferred, but not required Associate's degree or greater in related field Thorough knowledge of commercial TM product line preferred Location Details This position is considered a hybrid role. With management approval, an incumbent may work a combination of remote and onsite work to perform the regular responsibilities of the role. Actual schedule requirements may vary based upon business needs. During training period, daily onsite work is required. Compensation & Benefits Base pay: $53,500 - $70,000 Old Second is committed to fair and equitable pay practices. Pay is dependent upon the pay range and the incumbent's knowledge, skills and experience. Benefits: How We Support You - Old Second Thanks for considering Old Second!

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details. Job Summary: This position will report to both Head of GCIB Latin America and Head of Portfolio Management Latin America. The ideal candidate should have strong project management skills, excellent communication and organizational abilities, and a high level of professionalism and discretion to deal with confidential information. The main responsibilities will include, but may not be limited to: Portfolio Management Administration Generate GCARS (Global Credit Application Risk System) for all LATAM Portfolio Managers, Associates, and Analysts (based in New York, Brazil, Mexico, Colombia, Peru, and Chile), upon request. Check daily rating reports for accuracy. Provide support and monitoring for customer activation/inactivation. Monitor daily GCARS approvals and distribute to all LATAM groups. Project Management Support Support GCIB LatAm Planning team by coordinating multiple projects of varying complexity and scope, ensuring timely delivery and quality standards. Prepare presentations and other materials for Executive Meetings. Ensure compliance with policy and regulatory requirements. Administrative support: In addition, this position will also be a back-up for administrative tasks providing support to Head of GCIB Latin America and Head of Portfolio Management Latin America. This may include, but not be limited to, calendars, travel arrangements, client meetings, correspondence, subscriptions, expenses, etc. Requirements: Bachelor's degree 4-6 years of work experience Strong computer skills Critical thinker with strong written, verbal, and interpersonal skills Strong organizational, problem-solving, and multitasking skills. Ability to work independently and collaboratively in a fast-paced environment Attention to detail and accuracy Flexibility and adaptability to changing priorities and demands Exposure to GCARS or similar credit risk management software Bilingual Spanish or Portuguese a plus The typical base pay range for this role is between $100k-$130k (analyst through associate) depending on job-related knowledge, skills, experience and location. This role will be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below. MUFG Benefits Summary We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.

Job Title: Vendor Management Administrator Hiring Salary Range: $28.85 - $38.45 per hour Fremont Bank - one of the Bay Area's most respected and long-standing financial institutions - is seeking a strategic, hands-on professional to join and help advance our Legal Compliance team. This is a high-impact opportunity to contribute to the success of a mission-driven organization committed to excellence, community service, and strong client relationships. If you're energized by purpose-driven work, collaboration, and delivering meaningful results, we'd love to connect. Why Fremont Bank? Founded in 1964, Fremont Bank is one of the oldest independently owned banks in the Bay Area and has been consistently recognized as a Top Workplace for the past 15 consecutive years. Our foundation is built on relationships - with our clients, our associates, and our communities. We offer: * A people-first culture grounded in inclusion and excellence * Deep community involvement and local reinvestment * A mission-driven workplace where values and performance go hand in hand The Fremont Bank Way * Full-Service Banking with comprehensive financial solutions, advanced technology, and exceptional service * No-Compromise Approach - we help clients get to "yes" * Core Values: o Go above and beyond for clients o Foster a supportive and empowering environment for associates o Deeply invest in the well-being of our local community Position Overview The Vendor Management Administrator (VMA) is responsible for managing the onboarding process of new vendor products/services assigned to them by the Vendor Program Manager that includes, but is not limited to: a) determining the inherent risk of a vendor product/service, b) identifying the associated controls, (c) facilitating the risk assessment of the controls, and d) applying the risk results of the controls to determine the product/service residual risk. In addition, the VMA will review existing vendor product/service risk assigned to them by the Vendor Program Manager periodically based on the degree of inherent risk. The position will provide vendor oversight, including periodic risk reviews for evaluating vendor compliancy of products and services relative to their contractual obligation, providing advanced notice of contract expiration to the business unit, reviewing findings with business unit, obtaining risk acceptance and sign off by the appropriate levels of authority according to the degree of risk for both compliant and non-compliant vendors and business units. The VMA will understand regulatory guidelines for third party risk management and the bank's policy on third party risk management and apply them in the course of their work. Role and Responsibilities The VMA, in collaboration with the Vendor Program Manager, manages the day-to-day duties associated with the vendor management process. This includes but is not limited to: * Collaborate with multiple vendors and business units to obtain due diligence documents and facilitate / coordinate the risk review process with the bank's subject matter experts. * Identify critical issues and escalate to the Vendor Program Manager. * Provide technical and end-user support and training for the bank's vendor management program. * Manage the alerts and notifications sent to the Vendor Management mailbox and following up on reminders for outstanding items, tracking them to completion in the vendor management software. Qualifications and Skills * 1+ years' experience in third party risk management * 1+ years' experience reviewing contracts, understanding contract components, and identifying key terms. * 1+ years working experience in Vendor Management preferred * Knowledge of related IT controls and auditing practices * Excellent interpersonal skills, including teamwork, facilitation, and negotiation * Solid analytical and problem-solving skills combined with the ability to think globally * Advanced proficiency in Microsoft Excel, Word, Outlook, and PowerPoint. * Excellent leadership skills with the ability to develop and foster partnerships Physical Requirements * Will be completing repetitive tasks, including typing and numerical entries, and using a computer for extended periods of time. * Must be able to lift 25 pounds at times. What Makes Fremont Bank Associates Thrive? * Team Players who go above and beyond to support their colleagues * Action-Oriented professionals who challenge the status quo and seek improvement * Purpose-Driven individuals who understand and champion the bank's community impact Benefits Snapshot Health & Wellness * Medical, dental, and vision insurance * Flexible Spending Accounts (FSA, Dependent Care, Health Savings) Financial & Retirement * Employee Stock Ownership Plan (ESOP) * 401(k) with employer match * Performance-based bonuses or incentives Work-Life & Perks * Paid holidays, vacation, and sick time * Free personal checking and savings accounts * Home loan rate discounts * Tuition reimbursement and professional development resources * On-site gym and discounted health club memberships * Employee Assistance Program (EAP) Equal Opportunity Employer Fremont Bank is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees, regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected classification. Salary Range The hiring salary range for this position is $28.85 - $38.45 per hour, based on factors such as experience, skills, education, and internal equity. Compensation decisions are made in consideration of these factors and in alignment with Fremont Bank's compensation philosophy. Employee Stock Ownership Plan (ESOP) The Employee Stock Ownership Plan (ESOP) is a way for Fremont Bank to contribute to the financial well-being of associates by making a contribution to their retirement account. In addition, the ESOP provides associates an opportunity to share in the growth and prosperity of Fremont Bank. Note to Search Firms: Fremont Bank does not accept unsolicited resumes from search firms or agencies without a signed service agreement. Unsolicited resumes will be considered the property of Fremont Bank, and no fees will be paid.

Why GM Financial? GM Financial is the wholly owned captive finance subsidiary of General Motors and is headquartered in Fort Worth, U.S. We are a global provider of auto finance solutions, with operations in North America, South America, and the Asia Pacific region. Through our long-standing relationships with auto dealers, we offer attractive retail financing and lease programs to meet the needs of each customer. We also offer commercial lending products to dealers to help them finance and grow their businesses. At GM Financial, our team members define and shape our culture - an environment that welcomes new ideas, fosters integrity, and creates a sense of community and belonging. Here we do more than work - we thrive. Our Purpose: We pioneer the innovations that move and connect people to what matters. About the role The Emergency Preparedness Specialist is responsible for developing and maintaining GM Financial's Emergency Preparedness Plan and related resources within an 'all-hazards' framework. This role coordinates training, drills, and awareness programs, ensures compliance with emergency management best practices, and collaborates with internal teams and external agencies to enhance preparedness and response capabilities. 4 days in office 1 day remote. Travels to other locations 30% of the time. In this role you will: * Develop and maintain the GM Financial Emergency Preparedness Plan and related resources * Schedule emergency management training and exercises, including evacuation and Shelter-in-Place drills * Deliver emergency management awareness training to team members * Update educational materials and procedures based on best practices * Ensure Emergency Response Team (ERT) roles are filled and maintain rosters for all locations * Schedule and track CPR certification and AED/First-Aid training for ERT members enterprise-wide * Ensure evacuation and shelter-in-place maps are up to date for all locations * Assist Personnel Security with Physical Security Risk and Hazard Assessments * Coordinate with business partners and local emergency services to improve preparedness and response capabilities * Work closely with Global Security management to identify and address emergency preparedness issues What makes you a dream candidate? * Good negotiating skills * Ability to apply local safety regulations * General understanding of ADA requirements * Strong organizational skills and ability to perform under pressure * Excellent verbal and written communication skills * Ability to develop and sustain internal/external customer relationships * Team player with ability to work independently in a fast-paced environment * Knowledge of Incident Command System (ICS) and National Incident Management System (NIMS) principles * Knowledge of federal, state, and local emergency management regulations * Ability to respond rapidly to emerging situations * Knowledge of equipment, policies, and strategies for effective emergency management operations * Ability to deliver presentations to diverse audiences * Proficiency in Microsoft Office (Excel, Word, PowerPoint) * Intermediate computer skills * Familiarity with PC software applications Experience: * High School Diploma * Associate Degree * Bachelor's Degree in Public Administration, Emergency Management, Public Safety, Homeland Security, or related field preferred * Master's Degree preferred * 2-3 years experience with disaster and emergency preparedness planning, preferably in a corporate environment What We Offer: Generous benefits package available on day one to include: 401K matching, bonding leave for new parents (12 weeks, 100% paid), tuition assistance, training, GM employee auto discount, community service pay, and nine company holidays. Our Culture: Our team members define and shape our culture - an environment that welcomes innovative ideas, fosters integrity, and creates a sense of community and belonging. Here we do more than work - we thrive. Compensation:Competitive pay and bonus eligibility

Job Description The CRM Administrator's primary role is optimizing the use of the company's CRM platform (Total Expert), with a strong focus on leveraging all available tools and resources to support sales and marketing teams in their day-to-day activities. This role reports to the Senior Director of Marketing and works closely with the Business Intelligence and Strategic Growth departments to ensure technology is effectively used to achieve organizational goals. Essential Duties Provide administrative support to the Marketing and Sales departments using platforms such as Total Expert (or similar CRM), WordPress, MAXA, Facebook, Instagram, LinkedIn, YouTube, Google Business, multiple review sites, and Testimonial Tree. Optimize the use of the company's CRM system by developing an expert-level understanding of its functionality. Serve as the primary administrator for the CRM platform, ensuring it aligns with company objectives and supports sales and marketing initiatives. Lead projects related to new feature launches, integrations, and data enrichment within the CRM platform; act as the main liaison between internal teams and external vendors. Build and manage automated email campaigns within the CRM, including logic, testing, deployment, and performance analysis. Train new team members on CRM and marketing systems, providing ongoing education as new tools and features become available. Provide reporting on CRM utilization and campaign performance to identify opportunities for process improvement and enhanced business results. Conduct regular meetings with platform vendors to review performance, share feedback, and explore opportunities for new features and functionality. Stay informed about emerging marketing technology tools and trends to ensure the company's systems remain competitive and effective. Manage and update content on company websites, ensuring accuracy and brand consistency. Post regularly to corporate social media accounts and monitor engagement metrics. Support sales team members with troubleshooting and system-related questions across marketing platforms. Manage new hire marketing onboarding processes. Deliver regular reporting on system usage, campaign performance, online reviews, and web analytics to guide optimization efforts. Requirements Bachelor's degree in a related field is required. 2-4 years of related work experience. Prior experience managing or administering a CRM platform is required, Total Expert experience preferred. Mortgage or real estate experience preferred. Highly detail-oriented and quality-focused, with strong proofing, organizational, and project management skills. Excellent written and verbal communication skills, with strong interpersonal and customer service abilities. Able to work independently, collaboratively, and cross-train or support teammates as needed. Technically proficient with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and basic HTML/CSS; experience with Google Analytics. Knowledge of major social media platforms, including Instagram, Facebook, and LinkedIn. Process-driven, proactive, and eager to continuously expand knowledge and skills. Thrives under pressure while maintaining a positive, solutions-focused attitude aligned with a culture of empowerment and collaboration. Benefits Medical Dental 401k with match PTO VTO

The CRM Administrator's primary role is optimizing the use of the company's CRM platform (Total Expert), with a strong focus on leveraging all available tools and resources to support sales and marketing teams in their day-to-day activities. This role reports to the Senior Director of Marketing and works closely with the Business Intelligence and Strategic Growth departments to ensure technology is effectively used to achieve organizational goals. Essential Duties Provide administrative support to the Marketing and Sales departments using platforms such as Total Expert (or similar CRM), WordPress, MAXA, Facebook, Instagram, LinkedIn, YouTube, Google Business, multiple review sites, and Testimonial Tree. Optimize the use of the company's CRM system by developing an expert-level understanding of its functionality. Serve as the primary administrator for the CRM platform, ensuring it aligns with company objectives and supports sales and marketing initiatives. Lead projects related to new feature launches, integrations, and data enrichment within the CRM platform; act as the main liaison between internal teams and external vendors. Build and manage automated email campaigns within the CRM, including logic, testing, deployment, and performance analysis. Train new team members on CRM and marketing systems, providing ongoing education as new tools and features become available. Provide reporting on CRM utilization and campaign performance to identify opportunities for process improvement and enhanced business results. Conduct regular meetings with platform vendors to review performance, share feedback, and explore opportunities for new features and functionality. Stay informed about emerging marketing technology tools and trends to ensure the company's systems remain competitive and effective. Manage and update content on company websites, ensuring accuracy and brand consistency. Post regularly to corporate social media accounts and monitor engagement metrics. Support sales team members with troubleshooting and system-related questions across marketing platforms. Manage new hire marketing onboarding processes. Deliver regular reporting on system usage, campaign performance, online reviews, and web analytics to guide optimization efforts. Requirements Bachelor's degree in a related field is required. 2-4 years of related work experience. Prior experience managing or administering a CRM platform is required, Total Expert experience preferred. Mortgage or real estate experience preferred. Highly detail-oriented and quality-focused, with strong proofing, organizational, and project management skills. Excellent written and verbal communication skills, with strong interpersonal and customer service abilities. Able to work independently, collaboratively, and cross-train or support teammates as needed. Technically proficient with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and basic HTML/CSS; experience with Google Analytics. Knowledge of major social media platforms, including Instagram, Facebook, and LinkedIn. Process-driven, proactive, and eager to continuously expand knowledge and skills. Thrives under pressure while maintaining a positive, solutions-focused attitude aligned with a culture of empowerment and collaboration. Benefits Medical Dental 401k with match PTO VTO

The Loan Support Associate is responsible for all aspects of the loan operations, including routine operational duties relating to commercial loans in compliance with the Bank's policies, procedures and related state and federal laws and regulations. This position will facilitate processing payments, advances, other post-closing duties and other servicing requests. Essential Duties and Job Responsibilities: * Organization of requests via email and participation portal request into one central location * Processing participation payments received via wire and remitting payments to participating banks utilizing daily reports in Director. * Perform timely and accurate processing of routine servicing functions. * Input and updates all loan credits to the Bank's core system with a high level of data quality and consistency. * Provide exceptional service levels to all external and internal service requests including payment processing, pay-downs, and advances. * Facilitate the loan payoff process by reviewing the Paid Notes Audit report. Submitting mortgage sat is fact ions and cancellation of assignment of leases and rents and releasing of other liens (UCC-3, MY-90 I) interfacing with attorneys and title companies and notification to borrower of lien/collateral release and termination of tax monitoring service. Tracking completion of recording using CSC ePrepare. * Monitoring and tracking of insurance, po I-closing follow-up utilizing tracking reports. Documenting effo11s and co1Tespondence made with loan officers, insurance companies and borrowers to minimize risk and losses incurred. Assist in transition of outsourcing insurance portfolio. * Save Escrow Analysis statements in the designated filing location by reviewing daily report in Director. * Demonstrate compliance with banking laws and regulations as defined by the Bank's policies and procedures. Exhibit commitment to training and keeping current with changes in the regulatory environment. * Assume other duties including cross-training, assistance in compiling information for loan audit prcparat ion and projects as assigned. EDUCATION, CERTIFICATION, EXPERIENCE: Education: Required: High school diploma or equivalent Preferred: Experience: Required: Administrative Experience Preferred: One to three years' experience with loan servicing/minimum of two years in Banking Industry KNOWLEDGE, SKILLS, ABILITIES: * Knowledge of banking industry regulations as well as internal processes and controls, procedures and workflow specifically in loan operations and commercial closings. * Ability to operate effectively in a team environment as well as be able to work independently. * Ability to meet deadlines and work in a fast-paced environment and demonstrate a proven track record of multi-tasking with a strong sense of urgency. * Must be detail oriented and organized with excellent follow-up, written and verbal skills. * Demonstrate ability to apply required regulatory and policy requirements when making decisions WORK ENVIRONMENT: * Working Conditions: Flexibility to work additional hours , as required. * Typically the noise level in the work environment is low to moderate. * Will have high volume of interactions in person and over the telephone. * Fast-paced environment. * May experience occasional job stress in response to job demands. PHYSICAL DEMANDS: * Frequently required to sit for prolonged periods of time. * Frequently required to talk and hear. * Normal range of vision and hearing abilities required. * Mobility required greeting and assisting employees and visitors. * Frequently required to skillfully operate a computer, telephone and other standard office equipment. * Travel between all locations of the bank. * Occasionally travel outside of work location to attend meetings and training programs. * Occasionally lift and/or move up to 20 pounds. Special Note: External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above. Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank. Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job. This job description in no way states or implies that these are the only duties to be performed by an employee. Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee's knowledge, skill and ability as well as his/her mental and physical abilities. 830am-500pm

The Loan Support Associate is responsible for all aspects of the loan operations, including routine operational duties relating to commercial loans in compliance with the Bank's policies, procedures and related state and federal laws and regulations. This position will facilitate processing payments, advances, other post-closing duties and other servicing requests. Essential Duties and Job Responsibilities: Organization of requests via email and participation portal request into one central location Processing participation payments received via wire and remitting payments to participating banks utilizing daily reports in Director. Perform timely and accurate processing of routine servicing functions. Input and updates all loan credits to the Bank's core system with a high level of data quality and consistency. Provide exceptional service levels to all external and internal service requests including payment processing, pay-downs, and advances. Facilitate the loan payoff process by reviewing the Paid Notes Audit report. Submitting mortgage sat is fact ions and cancellation of assignment of leases and rents and releasing of other liens (UCC-3, MY-90 I) interfacing with attorneys and title companies and notification to borrower of lien/collateral release and termination of tax monitoring service. Tracking completion of recording using CSC ePrepare. Monitoring and tracking of insurance, po I-closing follow-up utilizing tracking reports. Documenting effo11s and co1Tespondence made with loan officers, insurance companies and borrowers to minimize risk and losses incurred. Assist in transition of outsourcing insurance portfolio. Save Escrow Analysis statements in the designated filing location by reviewing daily report in Director. Demonstrate compliance with banking laws and regulations as defined by the Bank's policies and procedures. Exhibit commitment to training and keeping current with changes in the regulatory environment. Assume other duties including cross-training, assistance in compiling information for loan audit prcparat ion and projects as assigned. EDUCATION, CERTIFICATION, EXPERIENCE: Education: Required: High school diploma or equivalent Preferred: Experience: Required: Administrative Experience Preferred: One to three years' experience with loan servicing/minimum of two years in Banking Industry KNOWLEDGE, SKILLS, ABILITIES: Knowledge of banking industry regulations as well as internal processes and controls, procedures and workflow specifically in loan operations and commercial closings. Ability to operate effectively in a team environment as well as be able to work independently. Ability to meet deadlines and work in a fast-paced environment and demonstrate a proven track record of multi-tasking with a strong sense of urgency. Must be detail oriented and organized with excellent follow-up, written and verbal skills. Demonstrate ability to apply required regulatory and policy requirements when making decisions WORK ENVIRONMENT: Working Conditions: Flexibility to work additional hours , as required. Typically the noise level in the work environment is low to moderate. Will have high volume of interactions in person and over the telephone. Fast-paced environment. May experience occasional job stress in response to job demands. PHYSICAL DEMANDS : Frequently required to sit for prolonged periods of time. Frequently required to talk and hear. Normal range of vision and hearing abilities required. Mobility required greeting and assisting employees and visitors. Frequently required to skillfully operate a computer, telephone and other standard office equipment. Travel between all locations of the bank. Occasionally travel outside of work location to attend meetings and training programs. Occasionally lift and/or move up to 20 pounds. Special Note: External and internal applicants, as well as position incumbents, must be able to perform the essential job functions as set forth above. Orange Bank and Trust Company is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of age, sex, sexual orientation, race, color, creed, religion, ethnicity, national origin, alienage or citizenship, disability, marital status, military or veteran status or any other legally-recognized protected basis under federal, state or local laws, regulations or ordinances. Upon request, individuals with disabilities may be entitled to a reasonable accommodation. A reasonable accommodation is a change in the way things are normally done that will ensure an equal employment opportunity without imposing an undue hardship on the bank. Please inform the Human Resources Department if you need assistance completing any forms or to otherwise participate in the application process or, at the appropriate time, to perform the essential functions of the job. This job description in no way states or implies that these are the only duties to be performed by an employee. Additional functions and requirements may be assigned by supervisors as deemed appropriate, based on the employee's knowledge, skill and ability as well as his/her mental and physical abilities.

Join Our Team For over 70 years, Teachers Federal Credit Union has been committed to guiding members toward building a strong financial foundation today for a better tomorrow. Recognized by Forbes Magazine as one of America's Best-In-State Credit Unions in 2025, Teachers has grown into one of the nation's leading credit unions. As we expand our reach across the country, we remain focused on being both a Best Place to Bank and a Best Place to Work. From part-time roles to executive leadership positions, Teachers offers a wide range of meaningful career opportunities. Summary The Cloud Services Administrator works to implement, maintain, and improve the infrastructure and functionality of Teachers cloud structures. The Administrator is responsible for installing cloud services, while working alongside network/system engineers to ensure that cloud services continue to function in a timely, cost-effective and efficient manner to meet business requirements and ensure optimal performance. Qualifications & Education * Bachelor's degree in an IT-related field required * Minimum of two years' experience working in an information technology or networking related field required * CompTIA Cloud +, AWS Solutions Architect, Google Associate Cloud Engineer, Microsoft Azure Certified, CCSK certifications preferred * Financial institution IT experience preferred * Diagnostic, problem-solving, and analytical skills * Extensive knowledge of LAN/WAN networks, and networking technologies * Hands-on experience with common enterprise software and hardware Job Duties * Administer cloud-based applications, including user access permissions * Support the various SAAS platforms including but not limited to Google Workspaces, Oracle Cloud, Mulesoft Cloud, LogicMonitor Azure, etc. * Set up cloud-based applications according to specifications and needs * Control cloud application access to ensure that company employees receive access to appropriate resources * Protect cloud-based applications from data breaches or cybersecurity threats * Update cloud-based application security protocols * Troubleshoot issues with any cloud-based applications * Work with the Network/System Engineers to carry out business related initiatives and essential duties * Perform other duties as needed upon request from immediate supervisor Benefits of Joining the Teachers Team: We provide a competitive compensation and benefits package that includes, but is not limited to: * This position is eligible for our annual discretionary bonus program. Some positions within the credit union also qualify for quarterly performance incentives * Paid time off for vacation, personal days, and holidays * 401(k) company contribution * Teachers pays 100% of Dental & Vision premium * Tuition reimbursement is offered to full-time employees * Exclusive employee discount of 0.96% APR on credit card loans and a 1.00% APR on all other loans through Teachers The good faith range for this position is $32.00 to $38.50 hourly. This range is an estimate based on potential employee qualifications and operational needs. The salary may vary above and below the stated amounts, as permitted by applicable law. All candidates will be subject to a background check, credit check, and drug test to determine employment eligibility. To learn more about Teachers and to view a full list of our job opportunities please visit ***************************************** Click here to view: California Privacy Notice #LI-CG1

Learning Management System Administration Upload and organize course content User management and enrollment Monitoring reports and user engagement Set up automated emails Troubleshooting issues related to course access, content delivery, and platform functionality Document standard operating procedures Custom Learning Solutions Responsible for designing and delivering customized learning management environments, including creating white labeled platforms Support business development efforts by providing platform demos and providing setup options to achieve client objectives. Serve as the liaison between clients and the platform provider to ensure a satisfactory customer experience. Course Development and Delivery Work with instructional designers to develop e-learning courses, including managing on-time delivery, consolidating feedback, etc. Contribute to course design - review/edit storyboards and scripts, author content in Articulate storyline, generate AI voiceover, time animations, generate and add closed captions, etc. Engage and guide SMEs in developing/reimagining content for e-learning Quality assurance - test courses and ensure they are functional across devices, review and edit content for clarity, accuracy, and instructional quality Develop all CPE documentation, including capturing CPE calculations, website and marketing content, etc. Provide final course review with an eye for course compliance with CPE requirement. Directly edit the course to meet requirements where needed. Work with marketing to launch webpages, providing them with content and direct editing. Coordinate with research team to create course evaluations. Support cultivation of content partners, manage partnership/project to ensure quality delivery of courses, and ensure timely payment of revenue shares. Working at Family Office Exchange (FOX) provides opportunities to interact with enterprise families, family office executives, and their trusted advisors. We are committed to providing our members with networking, continuous learning, and objective guidance. The team at FOX is dedicated to three key pillars for success: collaboration, innovation, and excellence. FOX offers a robust employee benefits plan, including: major medical, dental and vision care plans; basic and supplemental life insurance for employee and dependents; short and long-term disability options; 401(k) plan; Health Reimbursement Account; transportation and parking deduction option; generous vacation and holiday plan; and an on-site health club at Chicago headquarters. Family Office Exchange is an Equal Opportunity Employer. For more information, please click the following links: English | Español

Description of Work: Responsibilities include day-to-day administration and management of the BB commercial loan portfolio. This includes processing payments, handling borrower inquiries, maintaining accurate loan records and ensuring compliance with all loan terms. Major Duties and Responsibilities: Responsible for the input and extraction of data from the Miser/PCFS Loan systems plus: Boarding new Loans; including review of boarding/closing documents to ensure accuracy. Process and accurately apply loan payments, advances, and payoffs. Perform file maintenance and update the loan system data with the new information. Modifications/Rate changes on Syndicated loans. Prepare satisfaction and lien releases. Respond to SBA Guidehouse regarding inquiries and matters on SBA loans. Monitor and follow up on delinquent accounts. Responsible for generating daily, weekly and monthly activity reports from the loan systems. Ensure compliance with all regulations, policies, and procedures. Perform additional accountabilities as required. Minimum Qualification: 5 years of business experience and a college degree 2+ years of servicing Participation/Agented loans Knowledge, Skills, and Abilities: Strong verbal communication and writing skills. Problem-solving and analytical abilities. Ability to multitask and adhere to deadlines. Must have strong organization skills. Strong time management skills Must possess basic computer skills, working knowledge of Word, Excel Extensive knowledge of bank products, commercial and consumer loan requirements Pay Range $60,000.00 - $70,000.00 Hours: 37.50This is a non-exempt position, eligible for overtime if hours worked are over 40 hours.The actual compensation will be based on qualifications, experience and other factors permitted by law. EOE, including Disabled & Veterans

Job Duties and Responsibilities: Preparation of all specially serviced and non-transfer loans received from the Master Servicers Accepting and maintaining control of all loan files received from the Master Servicers Maintain and track all completed loan files. Send files to be archived and retrieve files from offsite location as well as maintain the electronic database on files Responsible for sending notifications/documents/reports being sent to the appropriate parties as required in the Pooling and Servicing Agreement which may require reviewing the Agreement to determine the correct parties and language to use. Track all missing loan documents and rectifying issues related to incorrect loan documents Delivery of Appraisals, Environmental Reports, and Inspections to appropriate parties Track and save electronic loan documents appropriately Order, distribute and log property inspections and environmental reports Track fees due from Master Servicer relating to Approved MS Consents requests Order, log and track original trust files. Track, scan and log the approval of all write ups/case recommendations prepared by Asset Managers Order supplies for the Special Servicing group as well as the Asset Management Department Responsible for up loading information from the Master Servicer to E-Docs and creating shortcut to the Document Library. Responsible for up loading and verifying original loan documents to SharePoint. Responsible for obtaining approvals on loans from outside parties for new transactions. Knowledge and Skills: Must be computer literate and have basic skills in the use of Microsoft Word and Excel Motivated, punctual, energetic and have a professional work ethic Must have organizational and time management skills as well as the ability to multitask Work independently and as a team player Education and Experience: High School diploma, Bachelor's degree preferred Some Loan Servicing experience preferred Familiarity with real estate/commercial mortgage documents helpful.

Amalgamated Bank is seeking an Online Services Administrator to be responsible for the administration, procedural controls and processing of all aspects pertaining to the Online Banking services. Keep abreast of product upgrades, identify risk and exposure, develop control procedures, and serve as liaison between the EBD, vendors, and other pertinent Bank departments. By joining our team, you'll be joining a Bank that believes that that maintaining a diverse and inclusive workplace where everyone feels valued and respected is essential for us to grow as a company. We are dedicated to building a more equitable world in our everyday practices by embracing the values of our employees and customers. Essential Job Functions: Administer and maintain the online banking application and enrollment approval process. Coordinate end-user verification with the respective Amalgamated branch and/or department. Create, distribute and verify relevant daily reports through various systems/applications to keep customer information current across all pertinent applications. Perform daily file maintenance on deposit processing host and other administration applications to keep customer information current across all pertinent applications. Work with relevant daily reports from various systems and applications to ensure operational and risk compliance with Bank policy procedures and controls. Create and maintain all electronic logs associated with the Online Banking product by using Microsoft Office or other computer applications. Review applications, reports, and other Online Banking documentation for accuracy. Communicate with customers and branch personnel via email, interoffice mail and telephone to resolve problems regarding all facets of the Online Banking services. Follow up on outstanding issues or documents to ensure timely completion and resolution of all processes. Administration of the various online banking services, the operational functions and technical support to Bank's customers. Using all prescribed means to ensure customer satisfaction. Assist with fraud investigations. Ensure timely and accurate posting of incoming international wire transfers or domestic wire transfers without a profile in the system. Verify wire instructions to host application, create customer profiles, provide notification to the appropriate parties and generate posting files as per department schedule to make these files available to the applicable interfacing applications. Review all outgoing manual international and domestic exception wire transfers to ensure all required information is correct and accurate (i.e. receiving bank, beneficiary, address, etc.) to avoid exposure of non-adherence. Process information for outgoing wire/messages via the relevant wire system. Collect and verify wire instructions using department call back procedures. Record details in tracking logs; perform daily reconciliation of new/current day entries. Download international wire report and inspect for possible customer transactions (i.e. DDA's, credits). Process, review and summarize activity. Contract foreign currency for processing of foreign currency wires and drafts. Collect instructions and schedule payment adhering to all applicable guidelines. Reconcile DDA's, savings, Federal Reserve and perform department proof accurately & timely. Perform reconciliation of prior day late and current day wires including reports from all interfaces. Review all vendor generated reports relating to wire delivery and reconcile back to the Federal Reserve Bank. Investigate and respond to customer and inter-departmental inquires regarding wire transfers. Prepare correspondence and transmit to appropriate Financial Institution as requested to facilitate resolution of pending transfers. Conduct audits of open investigations i.e. Non receipt notes, recall request, update request etc. Follow-up with applicable parties both internal and external to resolve each case. Research and process all ACH reclamation requests, complying with regulatory deadlines. Affect offsetting entries, create tracking logs etc. to avoid duplications and streamline processing. Prepare communication/reporting for originations/exceptions and reclamations items for affected parties to notify of status and resolution. Research and respond to customer's inquiries regarding Electronic Funds Transfer (EFT) timely. Administer and participate in training and cross training in all existing and future EBD functions. Enforce and adhere to all internet security, policies and operating procedures; report any and all violations to department management. Advise on operational discrepancies and assist in policy modifications. Make recommendations to EBD officers concerning online services policies and procedures. Conduct and/or verify related weekly and other periodic audit review. Monitor Online Fraud System, contact customer regarding suspicious transactions to verify the legitimacy of the transaction. Back up all functions related to the department, as needed. Perform various related administrative duties as directed by manager. Knowledge, Skills and Experience Requirements: High school diploma or equivalent. Excellent computer skills including Microsoft Access, Word, Excel and PowerPoint. Excellent oral and written communication skills. Excellent customer service skills. Knowledge of branch banking. Thorough knowledge of Bank wide operations. Minimum two (2) years of related banking reconcilement experience. Good mathematics and investigative skills. Knowledge of compliance laws. Prior data entry experience required. Our job titles may span more than one career level. The starting base salary for this role is between $41,500.00 - $49,500.00. The actual base pay is dependent upon many factors, such as: training, transferrable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. Amalgamated Bank is an Equal Opportunity and Affirmative Action Employer, Minorities / Females / Individuals with Disability / Veterans. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. View our Pay Transparency Statement. Submission of a resume or any information regarding your qualifications does not constitute a promise or offer of employment. At Amalgamated Bank, we consider an applicant to be someone who has interviewed at least once, in person, with the hiring manager. Amalgamated Bank does not sponsor applicants for work visas. Hybrid Work Model Effective February 18, 2025, employees in office-based positions will be working a Hybrid work schedule consisting of three days or more, on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, the contact center, branch service roles, and general services where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance does not apply to roles that have been designated as “remote”. Search Firm Representatives- Please Read Carefully Amalgamated Bank does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for the position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

The Department of Surgery at USF Health is seeking an experienced and highly organized Academic Services Administrator to support both Graduate Medical Education (GME) and Undergraduate Medical Education (UME) program operations. This position plays a key role in ensuring the smooth administration, compliance, and coordination of educational programs, working directly with program leadership, faculty, and trainees. The ideal candidate will have strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a dynamic academic environment. Minimum Qualifications - Bachelor's degree in education, healthcare administration, or a related field. - 2+ years of experience in academic program administration, preferably in a medical or higher education setting. - Familiarity with ACGME guidelines and UME curriculum requirements. - Strong proficiency with Microsoft Office and learning management platforms. - Excellent interpersonal, organizational, and problem-solving skills. Preferred Qualifications - Experience with GME/UME platforms - Understanding of LCME and ACGME accreditation standards. - Prior experience supporting academic programs within a department of surgery or similar clinical environment. Key Responsibilities Graduate Medical Education (GME) Support - Provide administrative coordination for ACGME-accredited residency and fellowship programs within the Department of Surgery. - Assist with accreditation compliance, site visit preparation, and reporting requirements. - Coordinate onboarding, offboarding, and rotation schedules for residents and fellows. - Support program evaluation processes, including tracking milestones, duty hours, and program-specific metrics. - Organize recruitment activities including interview days, applicant communications, and data tracking. Undergraduate Medical Education (UME) Support - Support coordination of third-year clerkship and fourth-year sub-internship rotations for medical students. - Manage student schedules, evaluations, and educational materials in collaboration with faculty, course directors, and clerkship administrators. - Serve as liaison as needed between the Department of Surgery and the Office of Medical Education for all student-related matters. - Support faculty teaching assignments and feedback collection. General Responsibilities - Maintain up-to-date records in New Innovations and other institutional platforms. - Provide calendar and meeting coordination support to the Vice Chair of Education - Draft and distribute communications, reports, and announcements related to educational programs. - ,Support the planning and execution of education-related events

"TIP Lab Research Services Administrator" which is partially funded by the OVC FY 2024 Byrne Discretionary Community Project Grants/Byrne Discretionary Grants Program (Opportunity ID: O-OVC-2024-172106) and NIJ FY 2024 Byrne Discretionary Community Project Grants/Byrne Discretionary Grants Program (Opportunity ID: O-NIJ-2024-172109) as designated projects for funding from the Consolidated Appropriations Act, 2024 (Public Law No. 118-42). These grants are up to three-year grants in the College of Behavioral and Community Sciences - Department of Criminology in conjunction with the Trafficking in Persons (TIP) Risk to Resilience Research Lab. The TIPSTR database and the BRIGHT Project, initiatives funded by these grants, require further assistance to ensure the projects' success, planning, and implementation. The primary role of this position is to support these two initiatives by performing functions related to central research administration and general administration. Minimum requirements: Bachelor's degree in a field directly related to the program responsibilities and two years of professional experience; or a Master's degree in an area of specialization appropriate for the program.

This position generally reports to a member of the faculty with administrative duties, such as a Dean, Associate or Assistant Dean, Department Chair, or Academic Program Director, but may also report to an administrative department directly supporting instructional functions. Academic Administrators are involved in a broad range of administrative duties supporting instruction, including matters such as curriculum development, evaluating quality and methods of instruction, researching and recommending new programs and/or revisions to existing programs, establishing and maintaining academic standards and degree requirements, accreditation matters, course scheduling and space allocation, program marketing and recruitment. An Academic Administrator must maintain extensive knowledge of university, college, and department policies and procedures, and be able to interpret and apply them to support faculty and students. This is administrative and analytical work which is directly related to the academic mission of the university, requiring the application of discretion and judgment on matters of significance with respect to curriculum, course management and instruction. As such the duties of this position are intended to qualify for exempt status under the administrative duties exemption of the Fair Labor Standards Act. The duties of this position are distinguished from positions providing general business administration support to academic departments, which would not be appropriate for this classification. This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience. Administer academic policies and advise faculty, staff, and students on policy matters related to the academic program. Fulfill department or unit responsibilities for admissions recruitment and program marketing. Supervise administrative staff supporting the academic program to fulfill program support requirements. Analyze quantitative and qualitative data to produce reports for internal and external use, including accreditation reviews. Write reports and prepare presentations about the academic program, instructional activity, program planning, etc. Develop the semesterly course schedule for graduate, undergraduate, and distance learning courses. Coordinate space requirements and classroom logistics as needed to ensure seamless delivery of instruction. Coordinate the submission and development process for new course offerings, new programs, and program revisions. Serve as a liaison with other academic and administrative departments regarding the academic program, representing the program on cross-functional teams, policy committee, and work groups. Coordinate the recruitment and credentialing of adjunct faculty. Prepare materials and assessments for posting via online web pages. Schedule Graduate Assistants, Interns, Physician preceptors, patients, and other personnel and/or subjects required to meet instructional requirements. Perform other administrative and analytical duties supporting the academic mission of the department, college, or unit.

Triad Financial Services is a leading provider of financial services and solutions, serving clients worldwide. We are seeking a highly motivated and skilled Administrative Assistant to join our growing team. Essential Functions: Strong written and verbal communication skills Advanced skills in Outlook and other MS Office programs, including Excel, Word, PowerPoint, Visio. Highly organized with strong attention to detail Excellent time management, able to effectively prioritize Ability to handle highly sensitive, confidential and non-routine information Strong interpersonal skills; comfortable working with people at all levels of the organization Receives and directs internal calls, messages to appropriate personnel Assists with scheduling and preparing meeting and conference rooms as needed Minimum Qualifications: Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers Must be able to work under pressure and meet deadlines 2 to 4 years work experience as an administrative assistant Ability to work independently and to carry out assignments to completion within parameters of instructions given Must be able to type at a rate at least 30 WPM High school diploma or equivalent required Associate degree preferred Excellent computer proficiency (MS Office Word, Excel and Outlook Physical Demand: Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards. Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards Must be able to talk, listen and speak clearly on telephone Able to sit at a work station for prolonged periods of time Compensation details: 17.89-21 Hourly Wage PI875486c6e2e8-31181-38833760

The Executive Administrative position would be responsible for independently performing day to day tasks in alignment with TCS Management systems. The responsibilities involve: 1. Reception tasks * Reception Management * Receive clients & guest at the front desk. Review and coordinate all arrangements as required for Client visits (including making arrangement for local travel, transportation, accommodation, banquets etc. in consultation with Admin N.A. Corporate Office. * Receive & dispatch Fedex, UPS, DHL and other packages * Mail collection and distribution. * Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings. * Order & manage supplies (pantries, copiers, office supplies, etc.) * Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg management for the same. * Maintain Seat Occupancy data. * Create UPS Shipping label request * Arranging various events (in-house, as well as external) as requested by the location leadership (while abiding with all TCS Policies / Guidelines) * Billing and any other Admin duties that may be required / assigned by Supervisor from time to time. 2. Administrative tasks Facility Management: Handling all aspects of Facility Management (comprising of but not limited to Managing Security requirements, Housekeeping, Material Movement, Front Office Management, Inventory Management, Compliance Management etc.) Security: Handling all aspects of Physical Security, including but not restricted to ensuring optimum functioning of all Security and Access Control Systems. The role involves monitoring CCTV coverage, analysis of CCTV and Security systems data, Electronic access functions involving assigning / revoking, reconciliation of data, report generation etc.), with a view to ensure implementation of and compliance with all Information & Security Policies. Procurement and Inventory Management - Timely procurement to make sure office supplies and break room supplies such as tea/coffee are refilled throughout the facility at regular intervals. Purchase Functions: Ensure time procurement of items required for the locations are procured by adhering / complying with all aspects of TCS Purchase policies as enshrined in TCS Purchase Manual (including Negotiations, Vendor Management, Purchase Requisitions, Processing Payments etc Audits: Ensure audit readiness of the location at all time by complying with and enforcing TCS Policies. * Ensuring that the location complies with all statutory requirements, building codes etc. Others: Ensuring compliance and adherence to Work Environment Guidelines (WEG) and HSE Guidelines (TCS Processes which will be made available later). * Maintaining record of Health Safety Environment Data as per the TCS process to be able to go through internal/external audit. * Conduct Fire Safety & Health Safety Briefings & Drills at regular intervals to ensure compliance with TCS Policies. * Coordination with Property Managers to ensure a conducive working environment on site and to ensure compliance with Statutory and building guidelines and for conduct of above drills. * Ensuring 100 percent availability of all Safety, Security Equipment and other office systems / equipment. * Ensuring policies relevant to material movement and Shipping are complied with. * Coordination with various stake holders (both internal and external), regular liaison / interaction with TCS Senior Executives to understand project requirements and other aspects requiring Admin attention. * Liaison with landlord and other stake holders at regular intervals to build a working relationship so as to be able to meet various TCS requirements. * Making MIS for Expenses, Seat Occupancy, Seat Management, Budgeting, Provisioning, etc. * Preparation of Annual and Quarterly Budget of the location in consultation with Location Admin Head and having the budget and expenses reviewed/approved by Head of Administration, NA. * Monitoring budget utilization and invoice payment process. Create and update spreadsheets as required. * Ensuring valid agreements are available for all vendors. * Be available on site on all working days to ensure effective Administration of the premises. * Any other Admin requirement that may be required from time to time / as directed by Admin Head, N.A Qualifications and associated Attributes: 3. Associate degree. 4. 4-7 years' experience in Administrative Function of a medium sized facility (> 300 associates) preferred. 5. Should possess excellent English communication skills (written & verbal) 6. Should have good computer skills: Microsoft Office (especially word, excel, power point etc.). 7. Should have knowledge of: - (1) Office Management & Maintenance activities, (2) Safety, firefighting and fire control systems, (3) Physical security system and its integration with IT security policies / requirements, (4) Personnel management, (5) Purchase / Procurement processes, (6) Finance / Accounting processes etc. 8. Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment. 9. Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability. 10. Should be: (1) Proactive (2) Self-motivated (3) Flexible (4) Adaptive (5) Professional (6) Able to multitask, (7) Accessible on phone for any emergent requirement at the location and (8) Available for work outside of regular business hours if needed. Salary range: $45,216 - $59,520 a year #LI-DNI