Administrative Assistant jobs at Res-Care Premier - 172 jobs

Job Description THIS INTERNSHIP REQUIRES THAT ALL APPLICANTS MUST CURRENTLY BE FULL-TIME RESIDENTS OF MAINE OR ATTEND A COLLEGE OR UNIVERSITY IN MAINE. Spurwink Mission Spurwink is a non-profit organization that responds to community needs by providing behavioral health care, substance use disorder services, and support services for people of all ages, abilities, and backgrounds, as well as their families. Internship Details: Start Date: June 1, 2026 End Date: August 6, 2026 (10-week duration) Hours per week: 32 hours per week (Monday - Thursday) Hybrid Position: Each week will require a combination of both remote work and in-person days. In-Person Intern Professional Development Cohort: Will be held on Thursdays and is in person at our administrative offices in the Greater Portland area. Responsibilities of the CQI Department: The Continuous Quality Improvement (CQI) department oversees quality review and data production at Spurwink. CQI conducts quality reviews of client records, generates compliance data, and analyzes data for patterns that may inform clinical and business practices. In addition, the department is responsible for policy development, contract management, and oversees Spurwink's new contract management system. Intern Responsibilities: As an intern, you will have the opportunity to assist the CQI team with a diverse range of tasks within their department. As part of the internship program, you will have the opportunity to meet weekly with a cohort of interns to build camaraderie, share your experiences, and learn from knowledgeable Spurwink employees. Requirements: Have a strong interest in working for a non-profit organization. Ability to commute to the Greater Portland area throughout the internship. Have an interest in the field of non-profit administration. Experience with Microsoft 365. Create a capstone project sharing educational goals, skills learned, and your experiences. Attend a weekly meeting with a supervisor. Qualifications: Candidates must exhibit enthusiasm for the work in the department and the mission of Spurwink Services. Must have strong communication skills, the ability to work independently, and critical thinking skills. Spurwink is an Equal Opportunity Employer. #IND1

Benefits/Perks Competitive Compensation Paid Time Off ESOP Profit Sharing Plan Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Provide administrative support for the Office Manager and the engineering staff Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets Schedule appointments and maintain a calendar Organize meetings Write emails, memos, and letters and distribute them appropriately Assist with coordinating company events Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills) Compensation: $22.00 - $25.00 per hour Our Story We are an employee-owned, full-service structural engineering firm. Dedicated to the highest level of technical expertise, we take a solutions-driven approach to building and infrastructure design, inspection services and forensic assessment. Founded in 1995 by Ken Hayashida as a client and community-focused company, we foster a culture where ideas, experiences and knowledge are readily exchanged. We believe that innovation and technical excellence provides vital insight, optimizes development and maximizes value. Collaborating closely with our clients and community, we're committed to delivering technical excellence that builds sustainability and resilience. Join Our Team At KAI Hawaii, we foster a culture of continual improvement and innovation. Working together as one family or ‘ ohana, we help to enhance each other's strengths and foster creativity to successfully solve challenges and create opportunities. Sharing our experience and expertise, we support and encourage each other, valuing individual and team well-being.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: * Performs administrative duties for the executive office and site * Carries out customer service to staff and visitors * Maintains inventory and coordinates supply purchasing * Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned "finalist" distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. * Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals * Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

If you believe healthcare is a right, that everyone deserves high quality care so they can enjoy their highest level of health and wellbeing, and you value each person's individual story - consider joining us at Neighborhood! As an Administrative Assistant you'll play an important role in the success of the organization by using your attention to detail, resiliency, communication and collaboration skills. About the Role: You'll apply your kindness and customer service skills as you interact with staff and visitors, as you are the first ambassador they will interact with in the administrative office. Responsibilities include: Performs administrative duties for the executive office and site Carries out customer service to staff and visitors Maintains inventory and coordinates supply purchasing Performs notary duties You will be based at our Northwest location, 155 Lawn Ave, Buffalo NY 14207 but may occasionally be asked to stop at another location. What it's Like to Work at Neighborhood: The top three words employees say describe the work environment are: teamwork, supportive, kind. These are from an anonymous survey of Neighborhood employees for the Buffalo Business First Best Places to Work competition. Neighborhood has earned “finalist” distinction in the competition the last four years. We are a group of flexible and kind individuals who are open to each other's ideas, and see opportunities to innovate and find solutions when challenges arise. Teamwork; you are open to others' unique perspectives, and will collaborate to meet shared goals Able to read, write and speak the English language. A second language of Spanish preferred What We Offer: Compensation: Starting rate $19.75 per hour. Benefits: You'll have options for medical, dental, life, and supplemental insurance. We also offer a 403b match, health savings accounts with employer contribution, wellbeing programs, continuing education opportunities, generous paid time off, holidays. About Neighborhood: Neighborhood Health Center is the largest and longest serving Federally Qualified Health Center in Western New York, and is the highest ranked health center for quality in the region. We provide primary and integrated healthcare services all under one roof, regardless of a person's ability to pay. Services include internal/family medicine, pediatrics, OB-GYN, dentistry, podiatry, psychiatry, vision care, nutrition and behavioral health counseling, and pharmacy services. We're working toward a Western New York where all enjoy their highest level of health and wellbeing. Neighborhood Health Center is an equal opportunity employer.

Full-time Description The Caleb Group, a nonprofit affordable housing organization, is looking for a strong and capable Administrative Assistant to join our team. This position is full time and will be based out of our site office in Lowell, MA. Spanish speaking is a plus. We are seeking a talented individual who can work in a fast paced and multi-faceted environment. Candidate must possess solid telephone, verbal and written communication skills, ethical professionalism, and have a working knowledge of Microsoft Office. Ideal candidate will have strong organizational and multitasking skills, be able to work independently, prioritize effectively and exercise good judgment. Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist management, screening and recertifying tenants, rent collections, and processing payables and receivables. Preferred qualifications include property management and Section 8/LIHTC experience, along with a familiarity with Yardi software but we are willing to train the right candidate if willing to learn. Pay commensurate with experience. Please include a resume with all inquiries. Requirements Valid Drivers License Salary Description $22.00 - $25.00 per hour, based upon experience

Looking for a full/part time Administrative Assistant. In this position the duties and priorities may change frequently so flexibility and attention to detail is a must. DUTIES & RESPONSIBILITIES (including the following, but not limited to): •Compile and prepare submittals and MDS Sheets •Coordinate material requisitions between field and purchasing as needed •Request quotes and compare bids •Coordinating material specification changes to field, purchasing and update job files •Prepare and assemble operation and maintenance manuals •Prepare and assemble job closeout •Assist estimator as needed with pricing, quote solicitation, downloading drawings, setting up job file binders •Track Insurance •Answer phones •Other duties as assigned SKILLS & REQUIREMENTS: •Experience in Microsoft Office applications: must have Excel, Word and Outlook, with excellent attention to detail and a strong desire for accurate written and verbal communication skills. •Strong organizational, problem-solving and analytical skills; able to manage priorities and work flow •Ability to multi-task while also paying attention to details (this is a must) •Knowledge of the Internet with the ability to perform research effectively •Team player with the ability to work with minimal supervision •Ability to work with all levels of management including the versatility, flexibility and willingness to work within constantly changing priorities with enthusiasm •Excellent telephone and customer service skills •Plumbing knowledge and/or construction knowledge a plus •A pre-employment Drug Test is required. *Please submit your resume and cover letter for immediate consideration!*

Job DescriptionDescription: The Caleb Group, a nonprofit affordable housing organization, is looking for a strong and capable Administrative Assistant to join our team. This position is full time and will be based out of our site office in Lowell, MA. Spanish speaking is a plus. We are seeking a talented individual who can work in a fast paced and multi-faceted environment. Candidate must possess solid telephone, verbal and written communication skills, ethical professionalism, and have a working knowledge of Microsoft Office. Ideal candidate will have strong organizational and multitasking skills, be able to work independently, prioritize effectively and exercise good judgment. Responsibilities include but are not limited to general office tasks, leasing, marketing waitlist management, screening and recertifying tenants, rent collections, and processing payables and receivables. Preferred qualifications include property management and Section 8/LIHTC experience, along with a familiarity with Yardi software but we are willing to train the right candidate if willing to learn. Pay commensurate with experience. Please include a resume with all inquiries. Requirements: Valid Drivers License

Function: To perform administrative and clerical aspects of the program, including daily phone coverage. Performs secretarial-related functions to ensure assigned program operations flow smoothly. Organizational duties & responsibilities: The primary responsibility of all staff is to ensure the safety and well-being of all Ramey-Estep/Re-group (RE) clients. Supports the mission, vision, and values of RE. Facilitates and adheres to the agency's code of ethics, policies, and procedures. Supports all functions that attain and maintain accreditation and compliance with regulatory agencies. Supports and facilitates positive interaction with clients and staff by exhibiting both in-office and in-public when carrying out job duties: individual maturity, respect for others, a team-centered approach, maintenance of confidential information, and awareness and sensitivity to cultural and other differences in clients and staff. Exhibits effective communication skills including proper use of agency communication systems. Participates in appropriate professional development programs to attain and maintain competency. Effectively manages financial and physical resources to achieve the mission of RE. Reports incidents of abuse or potential abuse involving clients to the appropriate authorities and RE. Essential Duties and Responsibilities: Provides daily phone coverage. Meets and greets visitors and notifies appropriate personnel when needed Maintains professional, cooperative, and effective liaison activities with staff and other agencies and community groups. Manages the incoming mail distribution process. Provides administrative assistance to the Practice Manager and Outpatient program staff as requested. Handles confidential and non-routine information. Schedules use of conference room for agency meetings/events. Maintains accurate filing system for all correspondence, reports, and other documents for Practice Manager. Assists Practice Manager with Medicaid/Insurance billing and reports. Prepares correspondence and special reports as requested. Filing and organizing charts. Distributes client intake information via electronic communication. Inputs client cases into the KSTEP service database. Inputs referrals in the Electronic Health Record system. Checks insurance eligibility for each KSTEP client and inputs that data in the Electronic Health Record system. Performs other duties as assigned. Working conditions/environment: Shift is generally day-shift, Monday - Friday, 9-5. Holidays, weekends, and extra hours may occasionally be required. Office setting with extensive computer usage. Intense, unpredictable population with the possibility of verbal and physical aggression. Fast-paced environment with the need for quick decisions to deal with any crisis that may arise. The environment is at times loud and stressful. minimum job requirements: Education: High school diploma or GED is required. Experience: Two years of prior administrative experience is preferred. Specific Skills andrequirements: Must be at least 21 years of age. Excellent communication and conflict resolution skills. Excellent attention to detail and ability to work independently. Must be able to demonstrate a high degree of flexibility and be able to coordinate multiple priorities effectively. Capability to effectively handle confidential data in a timely manner. Must have the ability to interface well with all departments in a highly professional manner. Technical requirements include proficiency with Microsoft Word, Excel, PowerPoint, and any other applications used by the organization or regulatory agencies. Ability to understand and relate to the needs of clients from diverse backgrounds. Ability to read, write and converse in English. Successful completion of a pre-employment drug screen. Successful completion of a background screening. Successful completion of a TB skin test or proof of a negative chest x-ray or other documentation. Specialized Licenses or training: Successful completion of Excellent Foundations Maintain 20 hours of annual training Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, reach with hands and arms, and use hands to finger, handle, and feel. This employee is also regularly required to use a computer keyboard and mouse. The employee is occasionally required to stoop, kneel, crouch, and climb stairs. The employee must occasionally lift and/or move up to 10 pounds or more. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. Supervisory REquirements: None. Starting rate at $20.00/hour

Job DescriptionFunction:To perform administrative and clerical aspects of the program, including daily phone coverage. Performs secretarial-related functions to ensure assigned program operations flow smoothly.Organizational duties & responsibilities: The primary responsibility of all staff is to ensure the safety and well-being of all Ramey-Estep/Re-group (RE) clients. Supports the mission, vision, and values of RE. Facilitates and adheres to the agency's code of ethics, policies, and procedures. Supports all functions that attain and maintain accreditation and compliance with regulatory agencies. Supports and facilitates positive interaction with clients and staff by exhibiting both in-office and in-public when carrying out job duties: individual maturity, respect for others, a team-centered approach, maintenance of confidential information, and awareness and sensitivity to cultural and other differences in clients and staff. Exhibits effective communication skills including proper use of agency communication systems. Participates in appropriate professional development programs to attain and maintain competency. Effectively manages financial and physical resources to achieve the mission of RE. Reports incidents of abuse or potential abuse involving clients to the appropriate authorities and RE. Essential Duties and Responsibilities: Provides daily phone coverage. Meets and greets visitors and notifies appropriate personnel when needed Maintains professional, cooperative, and effective liaison activities with staff and other agencies and community groups. Manages the incoming mail distribution process. Provides administrative assistance to the Practice Manager and Outpatient program staff as requested. Handles confidential and non-routine information. Schedules use of conference room for agency meetings/events. Maintains accurate filing system for all correspondence, reports, and other documents for Practice Manager. Assists Practice Manager with Medicaid/Insurance billing and reports. Prepares correspondence and special reports as requested. Filing and organizing charts. Distributes client intake information via electronic communication. Inputs client cases into the KSTEP service database. Inputs referrals in the Electronic Health Record system. Checks insurance eligibility for each KSTEP client and inputs that data in the Electronic Health Record system. Performs other duties as assigned. Working conditions/environment: Shift is generally day-shift, Monday - Friday, 9-5. Holidays, weekends, and extra hours may occasionally be required. Office setting with extensive computer usage. Intense, unpredictable population with the possibility of verbal and physical aggression. Fast-paced environment with the need for quick decisions to deal with any crisis that may arise. The environment is at times loud and stressful. minimum job requirements:Education:High school diploma or GED is required.Experience:Two years of prior administrative experience is preferred.Specific Skills andrequirements:Must be at least 21 years of age. Excellent communication and conflict resolution skills. Excellent attention to detail and ability to work independently. Must be able to demonstrate a high degree of flexibility and be able to coordinate multiple priorities effectively. Capability to effectively handle confidential data in a timely manner. Must have the ability to interface well with all departments in a highly professional manner. Technical requirements include proficiency with Microsoft Word, Excel, PowerPoint, and any other applications used by the organization or regulatory agencies. Ability to understand and relate to the needs of clients from diverse backgrounds. Ability to read, write and converse in English. Successful completion of a pre-employment drug screen. Successful completion of a background screening. Successful completion of a TB skin test or proof of a negative chest x-ray or other documentation.Specialized Licenses or training:Successful completion of Excellent Foundations Maintain 20 hours of annual training Physical Requirements:The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, reach with hands and arms, and use hands to finger, handle, and feel. This employee is also regularly required to use a computer keyboard and mouse. The employee is occasionally required to stoop, kneel, crouch, and climb stairs. The employee must occasionally lift and/or move up to 10 pounds or more. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision.Supervisory REquirements:None. Starting rate at $20.00/hour Powered by JazzHR 0E4AlykI04

With more than 150,000 babies born since 1986, Boston IVFis one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies - and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy - and each day we cherish the bonds we form with our patients. At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect. Boston IVF is hiring for a full time Administrative Assistant/Third Party Reproduction Liaison for our growing team in our Waltham location. Job description: Scheduling patients for seminars, preparing patients' charts, scheduling lab work, tracking results, entering confidential information in company's databases, excellent documentation in EMR, communicating with patients about the donor egg and gestational carrier process, communicating with other departments in arranging appointments. Liaison between patients, TPR team, clinical teams and lab management for directed sperm donation program. Scheduling directed sperm donors for screening and maintaining communication with recipients and their sperm donors. Requirements include: Meticulous attention to detail and accuracy; ability to coordinate multifaceted tasks; excellent interpersonal and strong verbal and written communication skills; flexibility; familiarity and experience with computers; ability to work both independently and as part of a team. Must be able to work on several projects simultaneously and function effectively under pressure and despite frequent interruptions. Experience in the medical field is required; OB/GYN or infertility experience is preferred. This position is full-time. Monday-Friday days, four 10 hours shift can be an option, hours negotiable on-site in Waltham, MA Comprehensive benefits package to all employees who work a minimum of 30 hours per week. Medical, Dental, Vision Insurance Options Retirement 401K Plan Paid Time Off & Paid Holidays Company Paid: Life Insurance & Long-Term Disability & AD&D Flexible Spending Accounts Employee Assistance Program Tuition Reimbursement Monday - Friday

Monitor emails and voicemails to identify client or counselor's needs related to class connectivity, rosters, or general support. Provide backup assistance to the DUI team and serve as the evening shift class monitor. Observe classes on a rotating basis and report findings or concerns to the program manager. Perform a variety of clerical tasks to support department operations, including organizing files and preparing digital records. Compose, format, proofread, and process documents such as letters, memos, agendas, and reports. Complete other duties and related projects as assigned. Qualifications Demonstrated ability to effectively perform the responsibilities outlined above. High school diploma or equivalent required; AA degree preferred Minimum 3 years relevant experience. Excellent computer skills, detail oriented. Ability to use typical office software such as MS Office applications and operate common office equipment. Experience in business writing and document formatting preferred. Ability to respond to and effectively prioritize multiple phone calls and other requests for service Ability to establish and maintain effective work relationships Bilingual is desirable, but not required

Join our team as a Temporary Administrative Assistant! Are you organized, tech-comfortable, and looking for a flexible part-time role? We're hiring a Part-Time Temporary Administrative Assistant to support hands-on office projects, including IT inventory tracking, document cleanup, and light clerical work. Flexible hours You'll help streamline our equipment inventory, assist with storage organization, and tidy up process documents-all in a supportive environment. Qualifications • Prior experience in an administrative or office support role. • Strong attention to detail and organizational skills. • Comfortable working independently on task-based assignments. • Basic proficiency in Microsoft Office (Word, Excel). • Ability to lift or move light equipment and supplies as needed. This is a great opportunity for someone between roles, returning to work, or seeking flexible, project-based assignments. Charge to Mission: Candidates should be aware of NOVUS Health strong commitment to diversity and inclusion. With a focus on providing trauma informed, holistic health we expect all staff to meet patients, community partners, and co-workers with respect and dignity. We challenge each other to acknowledge biases that exist in healthcare, including racial, gender, gender identity, sexual orientation, ethnicity, and/or personal beliefs. We look for ways to eliminate these biases at all points of services and care. Together as a team member of NOVUS, we will begin to break down barriers, build access, and create healthier communities.

Job Description Join our team as a Temporary Administrative Assistant! Are you organized, tech-comfortable, and looking for a flexible part-time role? We're hiring a Part-Time Temporary Administrative Assistant to support hands-on office projects, including IT inventory tracking, document cleanup, and light clerical work. Flexible hours You'll help streamline our equipment inventory, assist with storage organization, and tidy up process documents-all in a supportive environment. Qualifications • Prior experience in an administrative or office support role. • Strong attention to detail and organizational skills. • Comfortable working independently on task-based assignments. • Basic proficiency in Microsoft Office (Word, Excel). • Ability to lift or move light equipment and supplies as needed. This is a great opportunity for someone between roles, returning to work, or seeking flexible, project-based assignments. Charge to Mission: Candidates should be aware of NOVUS Health strong commitment to diversity and inclusion. With a focus on providing trauma informed, holistic health we expect all staff to meet patients, community partners, and co-workers with respect and dignity. We challenge each other to acknowledge biases that exist in healthcare, including racial, gender, gender identity, sexual orientation, ethnicity, and/or personal beliefs. We look for ways to eliminate these biases at all points of services and care. Together as a team member of NOVUS, we will begin to break down barriers, build access, and create healthier communities.

Benefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Benefits/Perks Competitive Compensation 401 K Health, Dental, Vison and Life Insurance Paid Time Off Career Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities include but are not limited to:• Support Office Manager and project manager.• Stay informed of all field activities. • Must be customer service oriented. Ability to answer phones and provide customer service.• Maintain files and track documents pertaining to project• Proficiency with QuickBooks and Aspire is necessary. Maintain project accounting: process invoices, And track payments, track change orders. Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Quickbooks , Aspire ,Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects SERVING SOUTH FLORIDA SINCE 1994 Dias Brothers Landscape Services was established in 1994 as a subsidiary of Dias Landscapes, which was originally established in South Florida in 1974. Since 1994, Dias Brothers has professionally managed the turf, palms, flower beds, and ornamental maintenance of many beautiful (and award-winning) South Florida properties. Dias Brothers Landscape Services provides landscape installation, maintenance, turf, palm, and ornamental tree service, as well as plant disease management and insect pest control services throughout South Florida. Our service area extends from Jupiter into Dade County and we have traveled outside of the South Florida area for special projects. IT'S A TEAM EFFORT We work closely with local Landscape Architects and builders to incorporate the vision of these professionals, and their clients, into a successful installation project. Our knowledgeable installation managers will then transition the completed project into the hands of our maintenance team, who assume management of all maintenance duties including establishing proper pruning techniques, irrigation management, fertilization, pest control treatments, palm tree treatments, and tree care. This seamless transition from installation to maintenance is a key component of our ability to exceed our client's expectations. The Dias Brothers maintenance team is also available to provide landscape maintenance and pest control services to homeowners and commercial properties with existing landscapes.

Who we are We are a group of scientists, engineers, designers, technicians, and many others who are dedicated to changing the world by developing medical isotopes to treat and eradicate cancer. We also enjoy darts, cornhole, ping-pong, take-out for group lunches, chili cook-offs, and other fun events that make our company a community where we make a life, not just a living. Who you are You are an open-minded, enthusiastic, committed team player who is versed in adjusting your style to the customers you are assisting. You are someone who lives and breathes keeping things organized and supporting others in being successful. You are comfortable with the day-to-day routine tasks that keep operations moving and are excited about building a role that stretches your abilities. You are familiar with social media and have an interest, perhaps even a passion for creating content. What you can expect to work on The Administrative Assistant (AA) is instrumental in ensuring the general administrative functions and activities of the front office run smoothly. The AA monitors and routes incoming and outgoing communications and works closely with many levels of the organization efficiently. This role manages the administrative tasks, such as scheduling, document and information distribution, report collation and communication support and skillful coordination of small events and meetings. The AA works diligently to streamline administrative processes, enhance organizational efficiency, and contribute to the overall productivity and effectiveness of Business Services. Essential functions In coordination with the Office Manager: Handle telephone inquiries, sort and distribute mail and electronic communications, photocopy and scan documents, maintain electronic filing system. Assist with the coordination of events, including appointments, meetings, guests and partner visits. This includes arranging for food/catering, facilities and set-up and clean up. Respond to a variety of inquiries from internal and external parties to provide information. Process incoming and outgoing mail and internal deliveries. Provide office support including ordering office and janitorial supplies, running errands, coordinating any equipment and facility repairs or maintenance. Prepare a variety of documents (e.g. correspondence, agendas, minutes, presentations, reports). Maintain office and common areas by providing daily set-up and clean up. Greet and direct guests, and forward inquiries to the appropriate individual. Create updates to the company-wide intranet, the company contact lists and organizational charts as assigned. Assist with complex calendar management in support of senior staff. Follow up on decisions and other assignments that result from meetings. In coordination with People Operations Staff: Assist with new hire onboarding procedures, including preparing paperwork and setting up meetings. Organize and coordinate staff appreciation initiatives and support event planning committee meetings. Assist in the recruitment process by supporting the Talent Engagement Specialist with social media engagement, scheduling candidate interviews, preparing interview packets, greeting and escorting candidates. Support People Operations projects and initiatives, such as feedback surveys and policy updates. Competencies Handle matters of sensitive and confidential nature and practice high standards of discretion and confidentiality at all times. Exhibit exemplary customer relations skills in interacting with various levels of the organization. Demonstrated ability to work independently and cooperatively; prioritize and complete tasks in a timely manner. Communicates effectively by demonstrating active listening, superb written and verbal professional communication. Self-motivated and demonstrates excellent judgment in problem solving; skilled at balancing and prioritizing work duties. Highly organized, excellent attention to detail, ability to manage time efficiently and can work independently. Exemplary skills in interpersonal relations, customer service and or ability to resolve issues in a diplomatic manner. Embraces and models the Niowave Values of Teamwork, Courage, Integrity, and Upright Zeal. Understands how to integrate into a new team/organization - appreciates the history of current state, know how and when to make suggestions, as well as using just the right pace to reach the improved future state. Understands their own communication and learning styles, can assess others' styles, and is able to find the right path to connect the two. Must be flexible, resourceful, and work well under pressure. Education and experience Associates degree or equivalent experience. 2+ years of experience operating standard office equipment, including important information technology and software applications; scheduling activities, meetings, and office procedures. Highly proficient with Microsoft Office Applications (Outlook, Word, PowerPoint, Excel, Teams, etc). Preferred education and experience: 4+ years of experience operating standard office equipment, including important information technology and software applications; scheduling activities, meetings, and office procedures. Experience with project coordination and support. Experience with social media and website platforms. Position Type/Expected Hours of Work Full-time position. Working hours are typically Monday through Friday, 8 a.m. to 5 p.m. May include early or late hours due to meetings or events. Lunch hour break may vary based on front office coverage. Travel Travel is primarily local during the business day. Includes travel between Niowave's locations and errands in support of events (guests, trainings, etc. requiring food/refreshments).

Get to know us: NOVO Health Services offers linen management solutions to the healthcare industry. NOVO Health keenly focuses on safety and infection control and provides its partner hospitals with a value-driven linen management control system that measures and monitors linen utilization by department to eliminate excess internal costs. NOVO's wide range of service programs offer a variety of options to provide a seamless, single source distribution system. NOVO's regional healthcare linen facilities are HLAC accredited and operate with state-of-the-art processing equipment and processes. POSITION TITLE: Administrative Assistant / Receptionist POSITION TYPE: Full-Time, Non-Exempt REPORTS TO: HR Manager What we can offer you as a full-time associate: Competitive pay Paid Holidays Paid Time Off Program (PTO) 401(k) w/Employer Match Flexible Spending Account (FSA) Health Savings Account (HSA) Medical, Dental, and Vision Programs Basic Life/AD&D Insurance Long-Term Disability (LTD) Why work for Novo Health Services? NOVO Health Services strives to be the employer of choice in the hospital sterile and hygienically clean linen industry. To do that, we provide a safe, positive work environment where our associates experience tremendous growth and related opportunities for advancement. Complete an on-line application at *************************** All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin veteran, or disability status. We are proud to be an equal opportunity workplace and an affirmative action employer. Drug-Free Workplace.

Why Us? At Par Health, we believe great healthcare is built on getting the essentials right. We're looking for passionate, talented individuals who share our commitment to improving lives. With 4,000+ team members worldwide, we lead with pride and purpose-prioritizing quality and safety while fostering a culture of continuous improvement, accountability, and teamwork. Elevating the Essentials isn't just our tagline, it's the higher standard we live by every day. Summary The Administrative Coordinator provides administrative services and support for the Site Director, SLT and site staff. Job Description ESSENTIAL FUNCTIONS: Perform administrative duties for Site Director, SLT and other staff members throughout the site. Develop presentations, spreadsheets and other documents to support SLT and staff. Coordinate meetings with visitors, customers, site celebrations, etc. Work with other MNK admin resources to organize/schedule site reviews. Maintain site bulletin/communications boards with required postings. Print and deliver MASL and Acetic Acid BOLs and track daily shipments to maintain up to date billing. File and maintain all records for site materials receipts and deliveries including acetic acid, MASL, bulk chemicals, drums, bags, sulfuric acid etc. Order office supplies for staff and operations teams. Manage travel and accommodations for SLT and staff. DEPARTMENT SPECIFIC/NON-ESSENTIAL FUNCTIONS: Manage small projects for Site Director, SLT and staff. Maintain general office system & processes for mail, filing, and office workflow. Collaborate with Human Resources to plan and coordinate employee engagement events. Support HR for all new employee orientation processes Coordinate lunches for site audits, reviews and other company functions. Coordinate recognition lunches for employee service anniversaries (Quarter Century Luncheon). Maintain company P Card and monthly reconciliation. Attend SLT meetings and maintain meeting action log.. Maintain site organizational chart and employee photo book. MINIMUM REQUIREMENTS: Education: High School diploma or equivalent required. Associate degree or equivalent experience preferred. Experience: 1 - 3 years of administrative experience in a pharmaceutical manufacturing environment. Experience with meeting/event planning. Experience supporting a Site Director or Executive and an entire site. Preferred Skills/Qualifications: Other Skills: Competencies: Must have exceptional organization and administrative skills. Excellent command of oral and written communications. Requires a mature and self-directing individual, who can handle the wide variety of people and problems inherent in this job with poise and confidence. Ability to develop work when presented a high-level work statement or concept. High proficiency with Microsoft Office suites, (in particularly powerpoint and excel) and various other software tools is essential. Proficient at scheduling WebExs and Teams meetings . Proficient in note taking and a quick study. Trust & Integrity, Interpersonal Savvy, Written Communications, Comfort around Higher Management RELATIONSHIP WITH OTHERS/ SCOPE: Much of the work encountered is of a confidential and/or sensitive nature. Work for the Site Director is of a high priority nature requiring immediate action. Frequent interruptions via telephone or by visitors through the office. Much of the communications with upper management flows through this position. Correspondence with others requires high accuracy or it can become the basis of lost time, confusion and poor decisions. Reservations and other travel arrangements demand near-perfect performance. Wide, range of contact with others both within our plant and externally. All calls and visitors to the Site Director pass through this individual. Maturity, knowledge of proper protocol, tact, sensitivity, and good interpersonal relationship skills are necessary. Incumbent must use his/her initiative and judgment to handle or direct to proper individuals problems that develop in the absence of Site Director and plant staff. WORKING CONDITIONS: Most of work is done in an office environment. May be required to go out in the Plant occasionally. Must be able to handle normal office equipment including computer, copier, and fax machine etc.. Must be willing and able to wear the required PPE, including hard-hat, steel-toed shoes, safety glasses, and other devices or equipment that is required. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this position. EEO Statement: We comply with all applicable federal, state, and local laws prohibiting discrimination and harassment, and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetic information, or any other classification protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Benefits: Dental insurance Health insurance Paid time off Vision insurance Administrative Assistant/Bookkeeper Jim Threlkel Botanicals, a local Horticulture Design & Installation company, is seeking an Administrative Assistant/ Bookkeeper. We are looking for a person who preferably has horticulture knowledge and has strong customer service skills. Responsibilities include but are not limited to: • Support Operations Manager and Controller. • Stay informed of all field activities. • Must be customer service oriented. Ability to answer phones and provide customer service. • Maintain files and track documents pertaining to project. • Proficiency with QuickBooks Online is necessary and Aspire is a plus. Maintain project accounting: process invoices, and track payments, track change orders and post Purchase Orders. Minimum requirements: • Able to multi-task work in a fast-paced environment. • Previous experience in Floral or Plantscape office preferred. • Excellent written and verbal skills. Must have excellent organizational and follow-through skills. • Proficient in QuickBooks Online, Aspire, Microsoft Office and strong computer skills. Job Location: • Fort Lauderdale Required experience: • 5 years of proven experience Salary based on experience. Health Insurance, Paid Vacation, 401K Send resume to: ********************* SERVING SOUTH FLORIDA SINCE 1994 Dias Brothers Landscape Services was established in 1994 as a subsidiary of Dias Landscapes, which was originally established in South Florida in 1974. Since 1994, Dias Brothers has professionally managed the turf, palms, flower beds, and ornamental maintenance of many beautiful (and award-winning) South Florida properties. Dias Brothers Landscape Services provides landscape installation, maintenance, turf, palm, and ornamental tree service, as well as plant disease management and insect pest control services throughout South Florida. Our service area extends from Jupiter into Dade County and we have traveled outside of the South Florida area for special projects. IT'S A TEAM EFFORT We work closely with local Landscape Architects and builders to incorporate the vision of these professionals, and their clients, into a successful installation project. Our knowledgeable installation managers will then transition the completed project into the hands of our maintenance team, who assume management of all maintenance duties including establishing proper pruning techniques, irrigation management, fertilization, pest control treatments, palm tree treatments, and tree care. This seamless transition from installation to maintenance is a key component of our ability to exceed our client's expectations. The Dias Brothers maintenance team is also available to provide landscape maintenance and pest control services to homeowners and commercial properties with existing landscapes.

Summary/objective The Office Coordinator is an open-minded, enthusiastic, committed team player who is versed in adjusting their style to the customers being assisted; Is someone who lives and breathes keeping things organized and supporting others in being successful. The Admin and Accounting Assistant supports Niowave's Finance and Administrative functions by managing invoice data entry, general ledger activities, and a variety of front office and administrative tasks. This individual plays a key role in maintaining accurate financial records, ensuring smooth office operations, and providing general support to the Finance and People Operations teams. The ideal candidate is highly organized, detail-oriented, and enjoys balancing accounting precision with administrative variety.