Junior Administrative Assistant jobs at Robert Half

The MedTech organization is seeking an MedTech Administrative Business Partner/Executive Assistant to support the Chief Medical & Scientific Officer and two additional leaders. This role provides core administrative support including complex calendar management, domestic/international travel coordination, expense reporting, and event/onsite logistics. This is a hybrid role requiring 3 in-office days per week (2+ days in San Bruno, 1+ day in South San Francisco). The ideal candidate is proactive, highly organized, adaptable, and operates with a collaborative, “one-team” mindset. Responsibilities: Calendar Management Proactively manage complex calendars across time zones. Schedule meetings with adequate prep/travel time and resolve conflicts. Respond promptly to scheduling requests. Optimize long- and short-term calendar planning. Recommend improvements for leadership time allocation. Expense Management Execute travel- and incidental-related expense activities. Complete expense reports in compliance with T&E policies. Approve expense reports for team members. Review/process invoices and submit purchase orders. In-Person Meeting Coordination Handle logistics for internal/external meetings. Book conference rooms and arrange catering. Confirm attendee lists and meeting room readiness. Prepare meeting materials (agendas, decks). Assist with note-taking as needed. Plan team dinners or activities. Travel Management Coordinate domestic and international travel for leaders. Arrange pre-travel requirements (visas, passports, tech support, cultural considerations). Remain available during travel to resolve issues. Prepare travel agendas and handle post-travel documentation. Team Event / Onsite Management Plan and execute team offsites, summits, and internal/external events. Must-Have Skills: Extensive administrative support experience, Prior administrative experience supporting medical executives-particularly Chief Medical Officers, or Scientific Officers or similar leadership-is strongly preferred. Strong multi-calendar and cross-time-zone scheduling skills. Excellent written and verbal communication (email + Slack). Proficiency in gSuite (Gmail, Calendar, Meet, Docs, Sheets, Slides). Experience with Concur, Expensify, or similar expense management tools. Familiarity with Egencia or comparable corporate travel booking platforms. Highly organized, detail-oriented, and adaptable in fast-changing environments. Strong prioritization and time-management skills. Professional, courteous, and collaborative interpersonal style. Ability to work independently and with cross-functional teams. Effective problem-solving and ability to handle ad-hoc tasks. Comfort working under tight deadlines and fast-paced conditions. Desired: Experience working in Big Tech or enterprise-scale Health AI platforms. Education: Bachelor's degree or equivalent exp. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Ankit Email: *************************** Internal Id: 25-54295

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

**Please note this is a temporary assignment while an FTE is identified. Should the temporary resource fit the requirements and meets expecations, there is a possibility to be considered for the FTE position, please make sure candidate is eligible to permanently work in the U.S. and also holds a minimum of a high school diploma or GED equivilent** We are seeking a dynamic and highly organized Receptionist / Executive Assistant to serve as the first point of contact for our organization while providing high-level administrative support to senior executives. This dual-role position requires exceptional communication skills, discretion, and the ability to manage multiple priorities, which include: Greet and assist visitors with professionalism and warmth. Generate, maintain and distribute routine reports as directed. Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management. Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers. Coordinate meetings and prepare conference room for use. Maintain the department filing system, both electronic and paper. Prepare expense reports. Coordinate travel arrangements as needed. Maintain office supply inventory and place orders as needed. Special projects as assigned. NOTE: the highlighted requirements above are the primary tasks they'll be expected to perform Qualifications The successful candidate will meet the following qualifications: High school degree or equivalent is required; associate degree preferred. 3 or more years of experience in an administrative support role is preferred. Proficient with Microsoft Office software skills. Professional attitude and demeanor. Must have excellent written and verbal communication. Maintain confidentiality and discretion. Ability to work independently with minimal supervision. Able to prioritize for self and others, as well as managing internal and external customers. Able to handle diverse workload using strong organization skills to meet deadlines. Flexible and available to assist anyone in the department with needs.

A contemporary womenswear brand is seeking a Design Assistant to support the Design Director and broader design team in seasonal concepting, product execution, and cross-functional workflow. This role is ideal for someone highly organized with strong sketching skills and interest in categories such as soft woven dresses, tops, and knits. Key Responsibilities: • Assist Design Director and team with inspiration, research, and special projects • Support seasonal development through trim, fabric, color, and concept research • Prepare weekly and seasonal design presentations • Update and distribute line sheets and design documents in collaboration with Development • Manage style naming/numbering and facilitate pass-offs to Technical Design • Create flats, construction details, color CADs, prints, embroidery layouts, and artwork pitching • Communicate CAD, placement, and color updates to Development throughout the process • Maintain organized sketch libraries and update illustrations as needed • Support design updates for best sellers • Assist with archiving vintage inspiration samples, artwork, and submit materials • Help create BOMs and track reference materials • Build collaborative cross-functional relationships with Development and other teams Qualifications: • Degree in Fashion or Apparel Design (2-4 year program) • Proficiency in Adobe Creative Suite - Illustrator, Photoshop, InDesign • Strong sketching skills and attention to detail • Knowledge of fabrics, washes, embellishments, and basic garment construction • Interest or experience in knitwear design preferred, not required • Patternmaking or technical knowledge a plus • Highly organized, adaptable, and able to work independently and cross-functionally • Strong follow-through, time management, and prioritization skills • Ability to foster an inclusive and respectful working environment

Administrative Assistant | Hartford, CT 13-Week Contract (Temp-to-Hire) Pay: $25-$30/hr Onsite | Full-Time | Immediate Start Pride Health is urgently hiring an experienced Administrative Assistant to support a healthcare organization in Hartford, CT. This is a 100% onsite, temp-to-hire opportunity ideal for professionals who excel at calendar management, executive support, and multitasking in a fast-paced environment. Job Summary Performs multi-dimensional administrative duties requiring independent judgment, discretion, and strong organizational skills. This role provides direct support to management and assists with day-to-day office operations while maintaining a high level of professionalism and confidentiality. Key Responsibilities Manage complex calendars and scheduling using Microsoft Outlook Support daily office operations and general administrative needs Handle multiple priorities and deadlines simultaneously Prepare correspondence, documentation, and reports as needed Act on behalf of leadership on routine administrative matters within guidelines Communicate effectively with internal teams and leadership Maintain strict confidentiality at all times Qualifications High School Diploma or GED - Required Additional education preferred 3+ years of secretarial or administrative experience OR 2 years of high-level executive/administrative support experience Strong proficiency with PCs and Microsoft Office (Outlook required) Excellent written and verbal communication skills Ability to work independently and use sound judgment Healthcare background preferred but not required Position Details Location: Hartford, CT Schedule: Full-time, onsite Contract Length: 13 weeks Pay Rate: $25-$30/hour Strong potential for permanent hire based on performance Apply today for immediate consideration. This role is being filled quickly.

Job Title: Receptionist/ Administrative Assistant Pay Rate: $24-$26/hr 5 days on site We are seeking a highly organized Receptionist/ Admin Assistant to support the team in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments

We are hiring an Administrative Assistant to join a top consumer goods company in their Bellevue, WA Headquarters. This position will run for 3 months with the potential to extend. Pay Rate: $20/hr Responsibilities: Extend a warm and professional welcome to guests, clients, and team members at reception desks Collaborate seamlessly with the Physical Security Team to oversee visitor tracking and escort protocols Execute precise vendor coordination, maintaining strict adherence to company policies and procedures Facilitate essential office processes including mail handling, supply management, and shipping logistics Respond promptly and courteously to internal service requests, ensuring exemplary customer service standards Maintain meticulous standards in meeting room and collaboration area maintenance, liaising effectively with facilities for ongoing upkeep Exercise prudent oversight over office supplies, budgets, and inventory management, demonstrating fiscal responsibility and resourcefulness Comfortable navigating a dynamic, non-desk-bound work environment with grace and professionalism Required Qualifications: 1+ year of experience in a similar position Have the capacity to lift and carry objects, equipment, or supplies, which can range from light items (less than 10 pounds) to heavier items (up to 50 pounds or more) The ability to move around the facility, including walking, events, standing, and possibly climbing stairs or ladders for excessive amount of time Will have ability to bend, stoop, kneel, and crouch for tasks like inspecting equipment, performing, and accessing low storage areas etc. Standing and sitting, for extended periods during inspections or maintenance tasks, as well as sit for desk work and administrative duties If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Job Title: Executive Assistant Pay Rate: $30/hr We are seeking a highly organized Admin Assistant to support the Executive Assistant of the President in day-to-day business operations. This role requires exceptional attention to detail, strong multitasking skills, and the ability to work efficiently in a fast-paced environment. Responsibilities Manage a heavy and fast-paced calendar with frequent changes Coordinate meetings, appointments, and calls across a very active schedule Keep the President on-track with all daily commitments Maintain financial information including donations and expenses Provide occasional support to other senior leaders Handle company vehicle management: toll violations, insurance policies, renewals, etc. Perform general administrative duties: Maintaining up-to-date printouts and documents Ordering office lunches Greeting visitors Scheduling personal appointments Details Start: ASAP End Date: End of February Pay: $30/hr Location: East Rutherford, NJ

Job Type: Contract-to-Hire About the Role: We're looking for a highly organized and personable Administrative Assistant to join our client's team in Nashville! This role is perfect for someone who thrives in a fast-paced environment, enjoys supporting others, and takes pride in keeping operations running smoothly. Key Responsibilities: Provide administrative support to executives and team members Manage calendars, schedule meetings, and coordinate travel arrangements Prepare reports, presentations, and correspondence Maintain organized filing systems (digital and physical) Assist with event planning and office coordination Handle incoming calls and emails with professionalism and discretion Support special projects and other duties as assigned Qualifications: Proven experience as an administrative assistant or in a similar role Excellent written and verbal communication skills Strong attention to detail and organizational skills Proficiency in Microsoft Office Suite and other productivity tools Ability to multitask and prioritize effectively Friendly, proactive, and team-oriented attitude Benefit offerings include PTO, medical, dental, vision, life insurance, short-term disability, and 401K plan. Provides employees the flexibility to choose the type of coverage that meets their individual needs. If you meet the qualifications above and this sounds like the opportunity for you, apply today! Not quite what you're looking for? Check out the LHH website for more opportunities in your area!

A leading apparel brand is seeking a Color Assistant to support its Raw Materials team for a 3-month onsite assignment in Los Angeles, CA. This role is ideal for someone highly organized, detail-oriented, and interested in color development, product processes, or merchandising support. Position Details • Title: Color Assistant • Location: Los Angeles , CA - Fully Onsite • Type: 3-Month Freelance Assignment • Compensation: $25-$30 per hour, based on experience • Start Date: ASAP What You'll Do • Check in and log inbound mail and submissions using trackers and PLM • Pull, organize, and prepare files for team review • Maintain color records, approval history, and file systems • Create and file folders for new and completed submissions • Maintain Color Continuity Cards to support seasonal consistency • Coordinate with internal partners and overseas teams to send approvals and track progress • Log submissions in and out as they move across stakeholders What They're Looking For • Strong organization skills and attention to detail • Ability to multitask in a fast-paced environment • Positive attitude and proactive communication • Strong written and verbal skills If you or someone you know would be a great fit, feel free to reach out or apply for more information.

Job Details: Duration: 06 months contract Buying Assistants should have strong communication and organizational skills. This person will be instrumental to the buying team by managing and executing all the tasks related to as in creation. Primary responsibilities range around all aspects of managing as in creation. This involves intense and repetitive communication with vendors, image center and our fulfillment center community. Also pulling data queries, working on large amounts of data in Excel, and ad hoc reporting as needed. The ideal candidates will have a background in retail or e-commerce. They must be able to work in a highly demanding, but collegial environment where teamwork is essential. Successful candidates must be highly organized and have good computer skills (Excel and Word). They will also be flexible, action and results oriented, self-starting and comfortable with computer databases and tools. The ability to solve problems using creative thinking and innovation are a plus. Must Have Skills Supply Chain Inventory Management Business Administration Basic Qualification: 2+ years of experience in inventory management, supply chain operations, or related field Experience with order processing and purchase order management systems, using enterprise resource planning (ERP) systems or inventory management software Demonstrated experience working with global teams and managing cross-region logistics operations Track record of implementing process improvements in a fast-paced supply chain environment Proven track record of managing multiple priorities in a fast-paced environment About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shalini L Email ID: ****************************** Internal Job ID: 25-49602

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

We're seeking a Freelance Color Assistant to support the Color Manager in developing and executing seasonal color palettes across multiple categories. This role requires strong organization, a sharp eye for color, and the ability to collaborate cross-functionally with Design, Product Development, and Production teams. Key Responsibilities: Support Color Manager with development and execution of physical and digital seasonal color palettes Track and manage lab dips, strike-offs, and bulk color submissions across categories Maintain digital and physical color libraries, Pantone/Archroma standards, and vendor submissions Organize and document internal color approvals, comments, and rejections Communicate with vendors and mills to ensure timely and accurate submissions Assist in updating color cards, CADs, and colorway documentation Support color testing and track results Qualifications: 1-2 years of experience in color or product development (internship experience considered) Bachelor's degree in Fashion Design, Textile Design, or related field preferred Strong eye for color, attention to detail, and organizational skills Familiarity with Pantone standards, dye processes, and color measurement tools Proficiency in Adobe Illustrator, Photoshop, Excel, and PLM systems Excellent communication and follow-up skills

Our client in Travelers Rest is seeking a highly organized and detail-oriented Project Admin Assistant to keep our projects running smoothly from start to finish. This role supports billing, scheduling, document control, and office administration. If you thrive in a fast-paced environment and love keeping things on track, this is the perfect opportunity for you! This is an on-site, Direct Hire position in Travelers Rest. Responsibilities: Create and track purchase orders, monitor deliveries, and maintain vendor records. Prepare invoices, track payments, and reconcile vendor statements. Set up new jobs, maintain accurate project details, and ensure seamless handoffs between teams. Organize calendars for installations, production, and meetings; confirm appointments with clients and partners. Keep projects updated, support reporting, and assist with workflow automation. Organize shop drawings, upload revisions, and ensure teams work from the latest plans. Monitor time entries, prepare payroll reports, and maintain COIs, W-9s, and subcontractor agreements. Answer phones, manage mail, maintain supplies, and help onboard new team members. Qualifications: 2 years in an administrative support position. Strong organizational and multitasking skills. Excellent communication and attention to detail. Experience with Smartsheet, Excel, and PlanGrid is a plus! Familiarity with purchasing, billing, or project coordination is a plus Ability to thrive in a collaborative, fast-paced environment. Compensation & Benefits: $50,000-55,000 salaried No health benefits offered through company PTO and paid vacation

Administrative Assistant / Office Administrator The Administrative Professional provides essential support to the property management team, ensuring smooth operations across office functions, tenant communications, and financial processes. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Assist the Property Manager with day-to-day administrative tasks, including scheduling, correspondence, and document preparation. Serve as a point of contact for tenants, addressing inquiries and coordinating service requests promptly and professionally. Maintain accurate records and files related to leases, vendor contracts, and compliance documentation. Support office operations by managing supplies, handling mail, and coordinating with vendors for maintenance and repairs. Process accounts payable, including invoice review, coding, and submission for approval, ensuring timely and accurate payments. Prepare reports and summaries as requested by the Property Manager, including occupancy, expense tracking, and budget updates. Assist with tenant communications such as notices, newsletters, and event coordination. Perform other administrative duties as needed to support the property management team. Qualifications Previous experience in administrative support, preferably in property management or a related field. Strong proficiency in Microsoft Office Suite and familiarity with property management software is a plus. Excellent organizational and time management skills with the ability to prioritize tasks effectively. Strong communication and interpersonal skills for working with tenants, vendors, and team members. Basic understanding of accounts payable processes and financial recordkeeping. If you are qualified and interested in learning more, please apply now.

We are seeking a detail-oriented and organized Property Administrator to join our client's commercial property management team. This role provides essential administrative support to ensure smooth operations across our portfolio of properties. The ideal candidate will be proactive, efficient, and comfortable handling a variety of tasks in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Serve as the primary point of contact for tenant inquiries and coordinate responses with property managers. Maintain accurate records, files, and documentation related to leases, insurance certificates, and compliance requirements. Prepare and distribute correspondence, reports, and meeting materials as needed. Assist with scheduling inspections, vendor appointments, and maintenance work orders. Process accounts payable, including coding invoices, verifying charges, and ensuring timely payments to vendors. Track and reconcile expenses for assigned properties and assist with budget preparation. Support property managers with lease administration, renewals, and tenant communications. Monitor office supplies and order replacements as necessary. Perform general administrative duties such as answering phones, managing email communications, and maintaining organized digital and physical filing systems. Qualifications Previous experience in property management or a related administrative role preferred. Prior experience with accounts payable is preferred. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite and property management software. Ability to manage multiple priorities and meet deadlines. Excellent communication and interpersonal skills. If you are interested in learning more, please apply now.

The Administrative Assistant is the first point of contact at the front desk, providing a welcoming, professional experience for tenants, visitors, vendors, and prospective clients. This role supports daily property administration, tenant services, and accounts payable processes to ensure efficient operations across the commercial portfolio. This position is temp to hire and will pay between $19 and $22/hr. Responsibilities Greet visitors and tenants, manage sign-ins, issue badges, and direct traffic to appropriate contacts and locations Answer and route calls, monitor shared inboxes, and respond to general inquiries in a timely, professional manner Maintain reception area and common spaces, ensuring cleanliness, signage accuracy, and safety compliance Coordinate meeting room reservations, building events, and tenant engagement activities Assist with tenant onboarding and move-ins/move-outs, including documentation and scheduling Prepare, edit, and distribute property notices, memos, newsletters, and tenant communications Maintain property files and records (leases, certificates of insurance, vendor contracts, work orders) in digital and physical formats Enter and track service requests/work orders; follow up with vendors and tenants until completion Support preventive maintenance scheduling and building inspections; log results and action items Assist with vendor management, including onboarding, compliance tracking, and performance follow-up Collect, log, and deposit checks as directed; reconcile delivery logs and manage mail and packages Process accounts payable, including invoice intake, coding, approvals routing, and entry into accounting systems Verify invoice accuracy against contracts, purchase orders, and work completion; resolve discrepancies with vendors Maintain AP files, aging reports, and payment schedules; support month-end close tasks as needed Generate routine reports (tenant rosters, COI tracking, vendor lists, work order summaries) Order office and building supplies; manage inventory and reorder cycles Support compliance with building policies, life-safety protocols, and risk management procedures Provide general administrative support to the property management team and assist with special projects Qualifications High school diploma or equivalent; associate's degree or administrative certification preferred Experience in commercial real estate, property management, facilities, or professional office reception preferred Familiarity with accounts payable processes and basic accounting principles Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and property/accounting software (e.g., Yardi, MRI, Angus, Building Engines) preferred Strong communication, customer service, and interpersonal skills Detail-oriented with excellent organizational and time management abilities Ability to manage multiple priorities, maintain confidentiality, and exercise sound judgment Professional demeanor and reliability in a front desk, tenant-facing environment If you are interested in learning more, please apply now.

is fully on-site. The Administrative Assistant provides professional administrative and office support. This role ensures smooth day-to-day operations by managing scheduling, correspondence, travel, office logistics, and other administrative functions. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments. Administrative Support Manage calendars, schedule meetings, and coordinate conference room and virtual meeting logistics. Arrange domestic and occasional international travel, including itineraries and expense reporting. Prepare, format, and proofread correspondence, presentations, and reports using Microsoft Word, Excel, PowerPoint, and Adobe PDF. Process invoices and expense reimbursements in accordance with company procedures. Coordinate obtaining signatures and document approvals through DocuSign and other company systems. Maintain office supplies and ensure the kitchen and common areas are organized, stocked, and professional. Handle incoming and outgoing mail, FedEx, UPS, and other courier services. Serve as liaison with vendors, building management, and IT to ensure office operations run smoothly. Assist with coordinating special events, including catering and office gatherings. Support onboarding logistics for new hires, including workspace setup, access requests, and equipment coordination. Act as the office's Notary Public for documents, maintaining proper notary records and ensuring secure handling of notarized materials in compliance with state and company requirements. Collaborate with administrative peers to ensure consistent support and share best practices. Asset Management Administrative Support Maintain accurate property and contact information, ensuring updates for property management teams, joint venture partners, and team members are current. Update Asset Manager assignments in RealPage BI to support accurate reporting in the DataHub and Quarterly Data Review process. Coordinate with third parties to confirm Asset Manager and property management assignments across the portfolio. Collect and organize Multifamily Portfolio Monthly Variance Reports, ensuring timely submission from property managers and proper filing within individual asset and consolidated portfolio workbooks. Route and track property-level invoices for payment, ensuring timely processing and coordination with internal and external stakeholders. Schedule regular and ad hoc meetings for Asset Managers and assist with related materials. Support ad hoc projects including data organization, presentation formatting, and general administrative assistance. QUALIFICATIONS Active Notary Public commission (or willingness to obtain upon hire). Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; ability to edit and manage PDF documents. Strong organizational, communication, and multitasking skills. Professional demeanor and ability to maintain confidentiality. Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment. Collaborative and service-oriented mindset EDUCATION and/or EXPERIENCE Bachelor's degree (B.A./B.S.) from four-year college or university; and two to five years related experience and/or training; or equivalent combination of education and experience. This position is fully on-site. If this position piques your interest, apply today!

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Cincinnati, Ohio. This role involves providing essential support to the team and contributing to the success of the program. The ideal candidate will have strong organizational skills and the ability to collaborate effectively with various stakeholders. Responsibilities: - Collaborate with college departments and divisions to ensure accurate and consistent communication of information. - Manage and maintain the prospective student database within the customer relationship management system, ensuring accuracy and efficiency. - Assist the program by supporting resume writing initiatives and providing administrative assistance to the director. - Coordinate event logistics, including preparation of materials and communication with stakeholders. - Perform receptionist duties, including greeting visitors and handling inquiries with care and accuracy. - Take on additional responsibilities as assigned to support team goals. Requirements - Bachelor's degree in a relevant field or an associate's degree with equivalent experience. - Minimum of three years of experience in customer service roles. - Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. - Familiarity with organizing job fairs and other events requiring attention to detail. - Previous experience in administrative positions with strong organizational skills. - Exceptional interpersonal and communication skills. - Ability to multitask and adapt to a dynamic work environment. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .