Executive Assistant jobs at Roth Staffing - 236 jobs

Executive Assistant, Private Equity Performance Improvement (open to all locations)
Alvarez & Marsal 4.8
Houston, TX jobs
Executive Assistant, Private Equity Performance Improvement Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A&M. The Team A&M's Private Equity Performance Improvement Services (PEPI) practice, with offices throughout the US, focuses on serving upper middle market and large cap private equity firms who have engaged A&M to help improve operating results at their portfolio companies. The companies we serve are upper middle market in the $50 million to over $1 billion plus range. We bring a structured and disciplined approach to create and capture value. We provide private equity buyers with a broad continuum of knowledge and tools for mergers, acquisitions, carve-outs, joint ventures and alliances. How you will contribute The Executive Assistant is an internal role within the PEPI practice, reporting to the Operations Director. PEPI is a growing business targeting high growth in the next two to five years. The successful candidate will be a dedicated, people and solutions-oriented problem solver charged with end-to-end administrative initiatives. Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail. Responsibilities: Support designated Managing Directors in the following capacity: Manage and coordinate Managing Directors' calendars efficiently through Outlook. Handle travel arrangements from planning to booking flights, hotels, and ground transportation. Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions. Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate. Accurately record Managing Directors' hours in Agresso to support effective financial tracking and resource management. Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance. Review and process vendor invoices to ensure timely and accurate payment to vendors. Assist with client invoice and allocation processes. Update Pipeline with current information as requested by Managing Directors or others on the respective team. Help plan, coordinate, and attend mid-year, year-end, and other internal or client-facing events as needed. Assist with department and operational activities/projects as needed and perform other work-related duties as assigned. Assist in the preparation of PPT decks and marketing materials for proposals; to include working across relationship management and marketing to obtain relevant materials. Support event planning along with travel 1-3 times per year Support recruitment function (as needed) including candidate interview scheduling and coordination. Qualifications: Minimum of 10 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services. Bachelor's Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus). Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint. Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles. Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality Able to work independently and as part of a team in a fast-paced environment Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities Flexible to work additional hours as required. Your journey at A&M We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career. We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals. Benefits Summary Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs. The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details. #LI-CP1 Inclusive Diversity A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way. Equal Opportunity Employer It is Alvarez & Marsal's practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&M policy statements and additional information by region here. Unsolicited Resumes from Third-Party Recruiters Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
$80k-90k yearly 6d ago

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Executive Assistant
Alliantgroup, LP 4.5
Houston, TX jobs
As the Executive Assistant (EA), you will provide high-level, confidential, and proactive administrative, operational, and project support to the Global Vice President of People Experience. This role acts as critical liaison between the VP, the People Experience leadership team, C-Suite executives, the Board of Directors, and external shareholders. Additionally, this role must possess strong business acumen, exercise sound judgement and discretion regarding highly sensitive and confidential HR matters, and anticipate the needs of a fast-paced, strategically focused executive. As a premier consulting and technology firm, alliant is focused on providing solutions to help businesses transform and thrive. alliant offers six distinctive service lines to our clients. This role is within our People Experience (HR) department, supporting all service lines across the organization. Responsibilities: Executive Support and Calendar Management: Proactively manage and maintain the VP's dynamic calendar, prioritizing inquiries and meeting requests based on strategic business goals and urgency, while skillfully resolving scheduling conflicts across multiple time zones. Serve as the primary point of contact, screening and routing internal and external communications (email, phone, correspondence). Draft, proofread, and edit high-quality professional correspondence, reports, and presentations on behalf of the VP. Coordinate all aspects of domestic and international travel logistics (flights, accommodations, ground transportation, detailed itineraries) and efficiently process and reconcile expense reports. Organize, coordinate, and ensure the seamless execution of Executive Committee, Board, and People Experience Leadership Team meetings, including preparing and distributing pre-read materials, defining agendas, arranging catering/logistics, and accurately documenting key decisions and action items. Support the business needs of the team reporting to the VP. Confidential HR and Project Management Handle highly sensitive and confidential matters related to executive compensation, organizational design, labor relations, employee relations issues, and performance reviews with impeccable discretion and integrity. Assist the VP in preparing materials for the Board of Directors and various governance committees, ensuring all documentation is accurate and compliant with relevant regulations. Manage administrative components of critical HR projects, such as annual talent reviews, succession planning processes, and large-scale HR technology implementations (e.g. Workday enhancements). This includes data collection, report generation, and tracking project milestones. Department and Office Coordination Establish and maintain robust electronic and manual filing systems to ensure quick and confidential access to critical documents, policies, and historical records. Facilitate smooth communication and collaboration between the VP's office and the various departments within People Experience and cross functional groups. Assist in maintaining current and accurate organizational charts and reporting structures. Coordinate Birthday/Anniversary celebrations as well as team lunches/dinners. Coordinate setting up workstations for newly hired People Experience team members; ensure work areas are clean/ready and have all applicable office equipment (monitors, office supplies, etc.). Ensure the People Experience department area remains clean and professional in appearance, especially when client sponsored events are occurring in the building. Lead the People Experience team in office-related competitions. Ensure meeting rooms are prepared with supplies and technology is properly working; partner with IT to resolve IT issues in a timely manner. Order supplies for the team as needed. Qualifications: Preferred bachelor's degree in business administration, Human Resources, or related field Preferred 5-7 years of experience supporting a C-Suite or Executive Level Officer, preferably within a large, global organization. Prior experience in Human Resources, Legal, or Finance is highly desirable Proven ability to handle highly confidential and sensitive information with absolute integrity and professionalism Advanced proficiency in Microsoft Office Suite. Prior experience with Workday is a plus Exceptional written and verbal communications skills, including the ability to draft executive-level correspondence and synthesize complex information into clear, concise reports Superior organizational skills with a meticulous attention to detail and a demonstrated ability to manage and triage multiple competing priorities under tight deadlines A proactive, solutions-oriented mindset with the ability to anticipate needs, foresee potential conflicts, and solve complex problems independently Preferred working knowledge of core HR processes and terminology (Talent Acquisition, Total Rewards, Performance Management) Ability to work collaboratively in a fast-paced environment High sense of urgency with the ability to meet deadlines and changing priorities Receptiveness to performance feedback within a team environment is essential Preferred candidate should reside or relocate to Houston alliant offers a comprehensive compensation and benefits package including 100% employer paid medical /dental premiums for single coverage for certain options, 401(k) matching, PTO, company provided life insurance and disability, onsite gym and group exercise classes, paid covered parking, daily allowance for onsite café and Starbucks, and more! Do Work That Matters. alliant
$51k-61k yearly est. 2d ago
Senior Executive Assistant
MK Search 4.6
Houston, TX jobs
Our client in Downtown Houston is seeking a highly experienced, discreet, and exceptionally organized Executive Assistant to support one of the firm's Managing Partners. This is a rare opportunity to work in a long-term, trusted partnership with a senior leader who values professionalism, loyalty, and balance. This is a dual Executive Assistant / Personal Assistant role, requiring a high level of trust, precision, and proactive support across both professional and personal matters. The Managing Partner entrusts this individual with the seamless management of his business and personal life. Key Responsibilities Own and manage a complex calendar with precision, including coordination of private travel, major events, and competing priorities Proactively manage and respond to emails on behalf of the Managing Partner with tact, sound judgment, and professionalism Coordinate extensive domestic and international travel (business and personal), end-to-end, without the use of a travel agency Serve as a primary liaison and ambassador to high-profile stakeholders, building trusted relationships with senior executives, investors, board members, and industry leaders Draft, edit, and manage correspondence on behalf of the Managing Partner Prepare high-quality presentations, reports, and meeting materials using PowerPoint, Excel, and Word Manage personal financial matters, including paying bills and overseeing expenses for two residences Schedule business and personal dinners, meetings, and engagements Attend select meetings and events to capture key takeaways, track action items, and ensure follow-through Maintain meticulous records and documentation across all responsibilities Uphold the highest level of confidentiality while handling extremely sensitive personal and business information This role is built on trust, honesty, and integrity-the most critical attributes for success. You are someone who: Has significant, proven experience supporting senior executives or partners Is calm under pressure and does not get flustered easily Is highly organized, detail-oriented, and methodical Is emotionally steady, drama-free, and easy to work with Exercises sound judgment and discretion at all times Is polished, professional, and confident when interacting with external stakeholders Can be relied upon to manage sensitive information with absolute confidentiality Takes pride in being dependable, friendly, capable, and thorough
$61k-105k yearly est. 1d ago
Executive Assistant to the CEO
Burnett Specialists Staffing | Recruiting 4.2
Houston, TX jobs
In office Monday through Friday, 8am to 5pm (can be flexible) Executive Assistant to CEO Status: Full-Time We are seeking a highly organized, proactive Executive Assistant to provide high-level support to the CEO of a fast-growing, multi-site manufacturing company. This role serves as a true extension of the CEO, ensuring seamless coordination, communication, and execution across both professional and personal priorities. The ideal candidate is highly adaptable, anticipates needs, and thrives in an environment with constantly shifting demands, taking full ownership to ensure nothing falls through the cracks. Key Responsibilities Executive & Personal Support Provide comprehensive business and personal support to the CEO and spouse. Manage complex calendars, meetings, and scheduling while resolving conflicts and protecting executive priorities. Manage dynamic and often shifting priorities with sound judgment and discretion. Arrange travel and accommodations that take into consideration the CEO's demanding schedule and travel preferences. Screen emails and calls, triage priorities, and draft responses when appropriate. Prepare and edit correspondence, presentations, reports, and internal communications. Be responsive to emails, texts, and phone calls outside of normal business hours as needed. Handle sensitive information and family affairs with the utmost discretion. Project & Administrative Support Track special projects and key deliverables; follow up on action items. Organize meetings, prepare materials, and record notes as needed. Maintain organized digital and physical files, contracts, and documentation. Financial & Operational Coordination Manage expense tracking, reporting, and reimbursement workflows. Initiate and track all business and personal wire and ACH transactions; coordinate with all necessary parties for successful transfers. Assist with bill payments and bank accounts and related documentation. Support efficiency improvements related to payment and expense processes. Vendor & Household Coordination Coordinate with household and business vendors and service providers across multiple households and properties. Assist with logistics related to multiple residences and properties, family matters, and special events. Ensure timely handling of invoices, contracts, and service agreements. Qualifications Minimum 5+ years' experience as a Personal or Executive Assistant supporting high-net-worth individuals, entrepreneurs, or C-suite executives. Strong financial acumen and experience with personal finance, accounting, and expense management; QuickBooks experience preferred. Tech-savvy with above average proficiency in Microsoft Office Suite, AI tools, and calendar platforms. Exceptional organizational skills and attention to detail. Proven ability to manage confidential information with discretion. Excellent interpersonal skills and ability to work with diverse teams and heavy workloads. Self-starter with a proactive mindset and ability to work independently in a fast-paced, dynamic environment. Ability to work effectively under pressure and meet deadlines. Flexibility to travel or work outside standard hours when needed. Bachelor's degree preferred but not required.
$58k-100k yearly est. 1d ago
Executive Assistant
Addison Group 4.6
Dallas, TX jobs
Job Title: Executive Assistant to CFO Dallas, TX Work Schedule: Monday-Friday, standard business hours with flexibility as needed Type of Employment: Direct Hire Compensation: $100,000-$120,000 annually (bonus eligibility may apply) Industry: Alternative Investments / Professional Services Benefits: This position is eligible for a comprehensive benefits package, including health coverage, retirement contributions, paid time off, and additional perks provided by our client. Job Description: Addison Group is partnering with a highly regarded investment firm to identify an experienced Executive Assistant to support the Chief Financial Officer. This role is designed for a senior-level assistant who operates as a trusted partner, helping manage priorities, streamline operations, and keep both professional and select personal matters running smoothly. The position is onsite and highly visible, requiring discretion, sound judgment, and the ability to anticipate needs in a fast-paced environment. Key Responsibilities: Act as the primary support partner to the CFO, providing high-level administrative and operational assistance Own complex calendar management, prioritizing critical meetings and managing scheduling conflicts Coordinate calls, appointments, and meeting logistics with internal and external stakeholders Attend leadership and departmental meetings, track action items, and contribute thoughtful input when appropriate Help organize and advance business initiatives by improving workflows and administrative processes Build strong working relationships across departments by understanding leadership styles and organizational dynamics Manage expenses, budgets, and financial tracking using internal systems On a limited, as-needed basis, assist with personal tasks such as coordinating vendors, scheduling appointments, and supporting event planning Handle sensitive information with the highest level of professionalism and confidentiality Qualifications: 7+ years of experience supporting senior executives, ideally at the C-suite level Background in professional services environments such as investment management, private equity, hedge funds, consulting, or similarly structured organizations strongly preferred Bachelor's degree preferred; Associate's degree considered Advanced proficiency with Microsoft Office, including Outlook and Excel Strong financial and expense management skills; experience with expense platforms such as Concur, Zoho, or similar Demonstrated ability to think critically, exercise sound judgment, and execute independently Proven experience balancing executive-level responsibilities with occasional personal support needs Exceptional written and verbal communication skills with a polished, professional presence Ability to manage competing priorities calmly and effectively in a high-expectation environment Proactive mindset with a continuous improvement approach to processes and support functions High level of integrity, discretion, and professionalism when handling confidential information Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
$100k-120k yearly 3d ago
Jr. Executive Assistant
Burnett Specialists Staffing | Recruiting 4.2
Houston, TX jobs
Provides high-level administrative support to multiple Vice Presidents and senior executives. Responsible for complex calendar management, travel coordination, expense processing, meeting and event planning, and project support. Serves as a primary point of contact for executives, requiring discretion, sound judgment, and the ability to prioritize in a fast-paced, changing environment. Works collaboratively as part of an administrative support team while maintaining a high level of professionalism. Key Responsibilities Manage complex calendars, meetings, and multi-day onsite and offsite events Coordinate executive travel, expense reports, and mileage reimbursement Plan and execute meetings and events, including site selection and vendor coordination Support department projects and special initiatives independently Serve as liaison with internal departments, senior leadership, and external partners Maintain electronic document systems (e.g., SharePoint, OneDrive) Coordinate interview schedules and new hire onboarding logistics Handle confidential and sensitive information with discretion Assist with office operations, distribution lists, and team support as needed Requirements & Skills Associate's degree or bachelor's degree Experience supporting Vice President level or higher Strong Microsoft Office skills (Outlook, Word, Excel) Excellent organizational, communication, and multitasking abilities Professional demeanor with high attention to detail
$39k-55k yearly est. 1d ago
Senior Administrative Assistant
Addison Group 4.6
Houston, TX jobs
Senior Administrative Assistant Employment Type: Contract to Hire Schedule: M-F 8-5pm Pay: $38 - $43 / Hour DOE is eligible for medical, dental, vision, and 401(k). Description: Meeting coordination/scheduling Expense reporting Event Coordination Daily mailbox check and mail distribution Daily food replenishment & cleanup Food purchasing (coffee, perishables, snacks, drinks) Office cleanliness Office services (equipment maintenance, access cards, etc.) Office supplies and storage closet Building liaison (office issues, closures, security clearances, parking, etc.) Reception coverage Auditing information/reformatting Contact updates and additions Tracking interactions / meeting notes Qualifications: Minimum 5 solid years of EA experience/Sr. Admin experience (supported Senior to C level individuals). Proven experience working in a professional environment (O&G, legal, banking, investment, etc). Event planning experience.
$38-43 hourly 1d ago
Japanese Bilingual-Executive Assistant
Pasona N A, Inc. 3.8
Houston, TX jobs
Japanese Bilingual Executive Assistant is not hybrid or remote) A global company is seeking a Japanese Bilingual Executive Assistant to provide administrative support to Executives. This role requires strong organizational skills, discretion, and the ability to communicate effectively in both English and Japanese within a professional, multicultural business environment. Key Responsibilities Provide high-level administrative support to Executives Manage calendars, meetings, travel arrangements, and transportation Coordinate internal meetings, company events, vendor discussions, and presentations Support communication between Japanese and English-speaking stakeholders Prepare correspondence, reports, and summaries Process expense reports and reimbursements Assist with executive-hosted meetings and company events Serve as a point of contact for visitors and external partners Maintain confidential files, records, and documents Perform additional administrative duties as assigned Qualifications Required: Associate degree or equivalent experience Minimum 3 years of administrative or executive assistant experience Business-level English communication skills Strong attention to detail and ability to manage priorities Professional, reliable, and proactive Preferred: Japanese-English bilingual proficiency Experience supporting senior leadership Experience in a Japanese or global company environment Strong cross-cultural communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience with SAP Concur is a plus Working Conditions Monday-Friday schedule Occasional evenings or weekends may be required Up to 10% travel Ability to lift up to 25 lbs occasionally Benefits Medical, Dental, Vision & 401(k) matching Company-paid STD, LTD, Life Insurance & AD&D Paid time off (vacation & sick leave granted at the beginning of the year) 15 paid holidays Parental leave Tuition reimbursement Behavioral health support Additional Information Visa sponsorship is not available for this position Equal Employment Opportunity employer
$40k-56k yearly est. 1d ago
Executive Assistant
Addison Group 4.6
North Richland Hills, TX jobs
Job Title: Executive Assistant Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m. Employment Type: Full-Time, Direct Hire Compensation: $80,000 - $95,000 annually Industry: Manufacturing Benefits: This position is eligible for comprehensive medical, dental, and vision coverage, paid time off (PTO), long-term and short-term disability insurance, and voluntary life insurance. Position Overview Addison Group has partnered with our client, a rapidly growing manufacturing organization in North Richland Hills, to hire a skilled Executive Assistant. This individual will provide high-level administrative and operational support to executive leadership, managing multiple priorities in a fast-paced, hands-on environment. Key Responsibilities Manage complex calendars, schedules, and communications for senior leadership Coordinate meetings, travel, and expense reporting with precision and discretion Serve as a primary point of contact for internal staff, clients, and vendors Maintain highly organized records, documentation, and executive files Support daily business operations through a variety of administrative tasks Anticipate executive needs and proactively streamline workflows and priorities Qualifications 3-5+ years of Executive Assistant experience supporting senior leadership (manufacturing/industrial preferred) Strong organizational and time-management skills with the ability to adapt to changing priorities Proficiency in Microsoft Office Suite and travel/expense management systems Excellent written and verbal communication skills with strong attention to detail Professional demeanor with the ability to handle confidential information discreetly Associate's or Bachelor's degree preferred
$80k-95k yearly 1d ago
Executive Assistant
Houston City Personnel 4.1
Houston, TX jobs
This Global company is located in WEST Houston. Hybrid schedule is available once up to speed with job and executives. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. International travel is a MUSY, executives travel globally regularly. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Project responsibilities are part of this role as well. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree and/or an MBA a MUST. Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills
$44k-65k yearly est. 1d ago
Administrative Assistant
Burnett Specialists Staffing | Recruiting 4.2
Austin, TX jobs
Elite, global commercial real estate firm is seeking an Administrative Assistant for a top tier Class A office high-rise property that overlooks Lady Bird Lake in the heart of the 2nd Street District. They will be responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects. The firm specializes in the development and ownership of trophy Class A office assets and office high-rises. Responsibilities: Responsible for all aspects of the day-to-day operation of the Property Management office including phone coverage and workload distribution for other administrative personnel. Assists with vendor service contract bids, contract preparation and administration as needed. Maintains equipment inventory tracking and reporting. Maintain property management calendar. Maintain tenant and administrative filing system and ensures all documents are properly and promptly filed. Assists managers in compiling annual budget information and notebooks for distribution to others. Performs initial coding of all A/P invoices for on-line system. Write up direct bill invoices for statements (print invoices, match up work orders, prepare invoices). Prepare accruals for managed Service Provider accounts, & reconcile tenant bill back accounts at the end of each month. Assists in preparing all RFI's and RFP's. Primary liaison with Corporate HR & AP- payroll issues, timesheets, etc. Ordering Kitchen, Office and Engineering supplies as needed. Creates all mail merge letters, escalation letters, elevator entrapment letters, etc. Schedules & Coordinates Tenant Evacuation Warden Training & Evacuation Drill. Manage & schedule all Special Events & Filming projects in the building. Develops and maintains positive tenant relations by creating and sustaining good will and by providing consistently responsive quality service. Schedules and coordinates all new tenant orientations. Coordinates tenant participation in the recycling program. Schedules all Tenant Events & Tenant giveaways. Requirements A minimum of 2 years administrative/office manager experience is required. Commercial Real Estate experience is a plus. Bachelors degree is preferred. Proficient use of Microsoft Office computer application programs is required.
$29k-38k yearly est. 4d ago
Administrative Assistant
Cornerstone Staffing 4.1
Dallas, TX jobs
Administrative Assistant (Temporary Assignment, 6 months) Location: Dallas, TX Compensation & Schedule $20.00/hour Monday Friday, 8:00 AM 5:00 PM W 2 Temporary Assignment ROLE IMPACT This position supports critical operational functions to ensure smo Administrative Assistant, Administrative, Assistant, Microsoft, Staffing, Support
$20 hourly 6d ago
Administrative Assistant
Cornerstone Staffing 4.1
Dallas, TX jobs
Administrative Assistant Location Dallas, TX | Onsite Compensation & Schedule $19/hour Monday Friday, hours vary; must be flexible W 2, long-term temporary Start Date: ASAP ROLE IMPACT This position supports Dallas Water Utilities by providing admini Administrative Assistant, Administrative, Microsoft, Assistant, Food Service, Hospitality, Staffing
$19 hourly 4d ago
Administrative Assistant
Cornerstone Staffing 4.1
Dallas, TX jobs
Step into a dynamic role where creativity meets coordination join a top-performing real estate team as the Administrative Marketing Coordinator and drive executive success, stunning brand visuals, and high-impact marketing campaigns that shape client Administrative Assistant, Administrative, Marketing Coordinator, Microsoft, Graphic Design, Assistant, Business Services, Staffing
$28k-36k yearly est. 4d ago
Administrative Assistant III
Airswift 4.9
Houston, TX jobs
Airswift is looking for an Administrative Assistant to support a major client in Houston, TX on a 1-year assignment Schedule: 9/80; Monday-Friday, 7:30 am - 4:30 pm, fully on site Requirements: Minimum 3 years of receptionist or administrative experience. Strong organizational and multitasking skills. Excellent verbal and written communication. Proficiency in Microsoft Office Suite and visitor management systems. Ability to maintain confidentiality and handle sensitive information. Professional demeanor and polished appearance. Behavioral Competencies Customer service orientation. Ability to prioritize requests and work under pressure. Flexibility to support multiple executives and adapt to changing priorities. Responsibilities: Manage conference room bookings and floor activities Control access to the secured floor and oversee the visitor system Maintain executive areas, including the refrigerator and conference rooms Handle mailings and entry of floor maintenance requests Maintain Level 49 floor plan Provide support to 49th-floor assistants as needed, with priority given to relief coverage for the Upstream President and DM&C President desks. Manage the 49th floor distribution list Assist with high-level events and meetings on the 49th floor, including catering Other misc. tasks Emergency Preparedness: Familiarity with building safety protocols and ability to assist during drills or incidents. Technology Support: Basic troubleshooting for conference room AV equipment. Vendor Coordination: Liaise with catering and maintenance vendors for events and repairs #LI-SG2
$25k-33k yearly est. 6d ago
Administrative Assistant II
Airswift 4.9
Spring, TX jobs
Our client, a major Oil and gas company, is looking for an Administrative Assistant to work on a long term contract in Spring, TX Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving. This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring. Provide administrative support to Americas Well Servicing team including organizational logistics (org chart management & communication), leadership expense administration, project assistance, meeting prep including presentation creation (advanced Excel & Power Point) and ad hoc responsibilities as assigned. Skills And Qualifications Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience #LI-MN2
$25k-33k yearly est. 2d ago
Administrative Assistant
Russell Tobin 4.1
Dallas, TX jobs
Title : Administrative Assitant Hourly Pay : $29/hr Duration : 6 Months NEED : SAP or Concur (expesne management & Reporting) The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Job Summary & Responsibilities: • Provide administrative support to executives across multiple cities in a team-oriented environment; Flexibility to support varying teams and cover where necessary. • Coordinates domestic and international travel arrangements as required, including visa procurement, • Processes heavy volumes of expense reports, sponsorships or related invoices in a timely & compliant manner. • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required Adhere to Compliance regulations and gain the relevant approvals Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
$29 hourly 1d ago
Administrative Assistant
Russell Tobin 4.1
Houston, TX jobs
Job Duration : 6 Months Salary : $22/hour The Junior Banker Assistant role provides high-volume administrative support to 25+ Junior Bankers across analyst to junior VP levels. The position operates within a team-based support model, offers full training, and requires a proactive, detail-oriented professional capable of managing demanding workloads in a fast-paced, and occasionally remote, environment. Division Objectives The division aims to be a leading global investment bank by building long-term client relationships, delivering world-class execution, driving strong stakeholder returns, and fostering a dynamic, diverse, and merit-based workplace. Key Responsibilities The role involves managing calendars, meetings, calls, travel, expenses, invoices, and daily administrative needs across multiple time zones and locations, while providing ongoing team support, ad hoc assistance, and coverage for colleagues as required. Skills & Work Hours The position requires strong Microsoft Office skills, excellent communication, multitasking ability, discretion, adaptability, and a proactive team-oriented mindset. The role is suited to candidates with up to one year of experience and requires flexibility within standard business hours. Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.
$22 hourly 2d ago
Administrative Assistant
Russell Tobin 4.1
Houston, TX jobs
Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Houston TX Duration: 6months Pay rate: $21-$22/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”
$21-22 hourly 3d ago
Administrative Assistant
Russell Tobin 4.1
Dallas, TX jobs
Job Summary & Responsibilities: • Provide administrative support to in a team-oriented environment; Flexibility to support varying teams and cover where necessary • Assist in the coordination of travel arrangements as required; process high volume of expense reports or related invoices in a timely and compliant manner. • Arrange internal and client meetings on and off the Goldman Sachs campus - working with conference services to book conference rooms and catering, register guests, ensure materials organized • Perform general administrative duties including but not limited to invoice submissions, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested • Handles highly confidential and sensitive client information with utmost discretion. • Support calendar management needs across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls • Assist with answering incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner • Act as an integral member of the support team; maintaining a high level of awareness of current priorities and support required • Adhere to Compliance regulations and gain the relevant approvals Skills & Qualifications Required: • Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information. • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally • Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment • Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication. • Comfortable with providing remote support to executives and team members across differing cities. • Extreme attention to detail and organizational skills, with ability to prioritize tasks. • Quick learner and self-starter with excellent anticipation skills. • Pro-active problem solver and independent thinker; ability to follow-up as often as necessary. • Highest degree of integrity, professionalism, and diplomacy is required. • Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required. • Familiar with expense platforms such as SAP Concur • Supportive team player with a positive attitude. Education: Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”
$30k-38k yearly est. 1d ago