Executive Assistant jobs at Roth Staffing

Job Title: Administrative Assistant Industry: Manufacturing / Corporate Office Environment Assignment Type: Contract-to-Hire Pay: $23-$25/hour (contract) Conversion Salary: $45,000-$55,000 (Depending on Experience) Work Schedule: Monday-Friday, 8:30 AM-5:00 PM | 40 hours/week | Onsite 5x a week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is partnering with our client to hire an Administrative Assistant for their corporate office. This role is suited for someone who thrives in a polished, professional environment and enjoys supporting a wide range of administrative needs. The position sits at the corporate reception area and interacts with employees, leadership, and external stakeholders daily. Job Description: The Administrative Assistant will manage front-office operations, support internal departments, and assist with various administrative tasks that help keep the organization running smoothly. This role requires strong communication skills, the ability to prioritize tasks in a fast-paced environment, and a high level of professionalism. Key Responsibilities: Serve as the first point of contact for guests, employees, and callers; provide courteous and prompt support. Handle incoming calls and emails, direct communications appropriately, and maintain a professional front-office environment. Coordinate conference room scheduling, meeting invites, and preparation of materials. Maintain organized filing systems-both digital and physical-to ensure easy access and accuracy of records. Enter, update, and manage information in spreadsheets and databases while maintaining confidentiality. Assist in creating reports, presentations, and project documents; format and prepare polished deliverables. Monitor and replenish office and kitchen supplies, process invoices, and support office logistics. Support small projects such as mailings, internal initiatives, and office events; track progress and communicate updates. Contribute to employee engagement activities and help promote a positive workplace culture. Provide exceptional customer service to both internal and external stakeholders. Maintain discretion and safeguard sensitive information across all administrative tasks. Assist with budget tracking, expenses, and periodic financial reporting. Partner with the Executive Assistant to streamline procedures, enhance workflows, and identify improvements. Conduct light research and provide summaries or brief reports as needed by leadership. Troubleshoot basic office equipment issues and coordinate with IT or vendors when needed. Support marketing and event-related activities when requested. Ensure the office environment remains organized, clean, and fully operational. Perform additional duties as assigned to support overall business operations. Qualifications: Minimum 2-3 years of administrative experience in a corporate or professional office setting (onsite). Strong customer-service background with experience managing multi-line phone systems. Proficiency with Microsoft Office Suite; must be able to create and maintain spreadsheets. Strong communication skills across written, verbal, and digital platforms. Professional, polished demeanor and ability to interact confidently with leadership. Strong discretion and confidentiality in handling sensitive information. Ability to multitask, take initiative, and work effectively in a fast-paced environment. Highly preferred: Associate's or Bachelor's degree. Additional Details: Start Date: Within two weeks of offer once onboarding is complete Interview Process: 2 Step Interview Process Company Size: ~1,000 employees Supervisor Style: Clear communicator, approachable, highly supportive Overtime: Eligible Dress Code: Professional business casual (no jeans or sneakers) Perks: Opportunity to support executive-level operations High visibility within the organization Stable corporate environment with opportunities for growth Engaging team culture and regular internal activities Hands-on experience across multiple administrative functions Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Russell Tobin & Associates is currently seeking a Administrative Assistant, 8+ Months Contract role for one of our Fortune 500 clients, for Ashburn, VA 20147. Apply today for immediate consideration. Administrative Assistant Location: Ashburn, VA 20147 Contract Duration: 8+ months with potential extension Pay rate: $25.00-27.00/hr on w2 Job Summary: Performs routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks. Job Specific Requirements: Schedule and dispatch technician daily work orders for repairs while ensuring scope of work and time requirements are well communicated Manage prioritization of repairs while optimizing technician assigned routes to align with job requirements Partner with Service Manager & Account Management Processor to prepare bi-weekly technician schedule Proactively distribute work orders for jobs daily Adhere to scheduling guidelines and work order priority to manage schedule Assist with the management and recording of non-productive technician time Service Coordinator is responsible for joining DMB meetings daily and being prepared to discuss progress on relevant KPIs and actions to improve underperforming KPIs. Service Coordinator is responsible for proactively identifying actions, performing offline tasks assigned in DMBs, and escalating any blockers to ensure consistent improvement in KPI performance and field operations in general. Service Coordinator is responsible for ensuring S&O guidelines & best practices are followed. Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

LHH Recruitment Solutions is currently seeking an Administrative Assistant in Charlottsville, VA. This is a contract opportunity for a growing and fast paced company. This role entails providing dispatch support to the service department. Our ideal candidate will have wonderful organizational skills and possess the ability to multitask. If this sounds like a great opportunity for you, please apply here today! Responsibilities: · Prepare routine correspondence · Contact customers for scheduling · Schedule and dispatch service technicians · Issue work orders · Order supplies and materials · Update and maintain records and files · Assist with billing as needed Skills: · Detail oriented · Ability to work independently · Ability to multitask · Must possess wonderful organizational skills Qualifications: · 1-3 years of experience · Proficient in Microsoft Office Suite Work Hours: 40 hours per week Employment Type: Contract, Full Time At LHH Recruitment solutions, our colleagues specialize across eight practice areas. Connect with a recruitment specialist today, by submitting your resume via the apply button. Browse the LHH website to learn more about available opportunities, and how we can help you be Ready for Next! Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Responsibilities **Noblis-ESI is seeking an** **Executive Assistant** **to** **support** **to support** **our client on-site in Chantilly, VA.** **Job** **Responsibilities** + Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements. + Prepare and organize meeting materials, agendas, and presentations. + Coordinate and facilitate executive meetings, including arranging logistics, preparing meeting minutes, and following up on action items. + Handle confidential and sensitive information with discretion and professionalism. + Assist in the preparation and submission of reports, presentations, and other documents. + Conduct research and gather information to support executive decision-making. + Assist with special projects and other duties as assigned by executives. + Serve as program support to the government Program Manager (PM) and Office Director with responsibility for administrative knowledge of the assigned tools and programs/projects. + Coordinate, integrate, and execute office administrative functions, personnel in/out processing, and the office Strategic Calendar. + Provide administrative and technical support to the Government leadership team, cross-office coordination, external mission partners, and other DoD/IC customers. Required Qualifications + Bachelor's degree in business administration, Communications, or a related field. Alternatively, demonstrate an additional 4 years of related experience per level if no bachelor's degree is held. + Active Top Secret/SCI clearance with a Counter-Intelligence Polygraph + Experience creating, delivering, and maintaining the office strategic calendar. + Experience scheduling and coordinating activities, conference rooms, and travel arrangements. + Experience conducting briefing, document reviews and records management. + Experience with personnel in/out processing documentations and coordination. + Ability to problem solve in a rapidly changing environment and interface with the customer daily. + Track and respond to office tasking and build and present briefings. + Ability to work independently with minimal supervision as well as the ability to manage multiple customer requests simultaneously. + Must be a U.S. Citizen. Junior-Level + Bachelor's degree + 0 - 5 years of experience + Compensation: $73,200 - $114,375 Mid-Level + Bachelor's degree + 5 - 10 years of experience + Compensation: $80,500 - $125,800 Senior-Level + Bachelor's degree + 10+ years of experience + Compensation: $94,400 - $152,225 Desired Qualifications + Master's degree + 5 years of experience in office Executive Assistant or Administrative Officer functions and processes + Experience creating, delivering, and maintaining the office strategic calendar + Experience scheduling and coordinating activities, conference rooms, and travel arrangements + Experience conducting briefing and document reviews + Experience in records management + Ability to problem solve in a rapidly changing environment and interface with the customer daily + Track and respond to office tasking and build and present briefings + Experience coordination and managing decision documents, directives, work plans, governance documentation, and strategic artifacts + Ability to draft, proofread, edit and coordinate correspondence + Possess excellent writing and verbal communication skills + Experience attending events and capturing minutes and notes + Excellent interpersonal skills and the ability to summarize and brief senior level Government leaders Overview Noblis (*********************** and our wholly owned subsidiaries, Noblis ESI , and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us (***************************************** **Why work at a Noblis company?** Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards (************************************ . Noblis maintains a drug-free workplace. * _Remote/hybrid status is subject to change based on Noblis and/or government requirements_ Commitment to Non-Discrimination All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us (*************************************** . EEO is the Law (************************************************* | E-Verify (********************************************************************************************************************** | Right to Work (**************************************************************** Total Rewards At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits (************************************* page on our Careers (**************************** site. Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis' total compensation package. Posted Salary Range USD $82,500.00 - USD $128,925.00 /Yr.

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted. The Joint, Office of the Secretary of Defense, Interagency Division provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues. The Acquisition and Technology Analysis Group within JOID specializes in the application of multi-disciplinary analytic skills to support multiple clients within the Department of Defense (DoD). These clients include the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)), Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)), DARPA, the Joint Staff, and USINDOPACOM. SPA provides critical decision support to enabling and executing a strategy of technological superiority and enabling the delivery and sustainment of secure, resilient, and preeminent capabilities to the warfighter quickly and cost effectively. Our team of experienced military, technical, and operations research analysts is skilled in evaluating military problems, identifying the driving factors, devising innovative approaches, collecting applicable data, developing necessary software tools, and performing thorough and timely assessments to inform technology and acquisition governance decisions to ensure U.S. military forces retain military superiority in the future. We have a near-term need for a Sr. Executive Assistant to provide onsite support out of the Pentagon or Mark Center. Responsibilities The candidate will provide executive-level administrative assistant support and quality customer services for the Office of the Under Secretary of Defense - Research and Engineering and components within the OUSD (R&E) and the Deputy Secretary of Defense (DSD). Manage the day-to-day activities of the office; maintain a professional work environment by applying Senior Executive Service protocols; plan and schedule meetings, appointments, and conferences; and interact with the public and receive visitors to the office. Coordinate and prepare official Government travel using the Defense Travel System (DTS). Organize and maintain files and records; mail processing; and monitor the Correspondence and Task Management System (CATMS) tracking system. Provide strategic support for the day-to-day Management of the office. Integrate support activities below to ensure that R&E senior leaders are prepared for meetings in a timely manner; scheduling actions are performed consistently, completely, rapidly and accurately; incoming requests and communications are appropriately triaged, addressed, and recorded; assigned actions are transparently communicated and coordinated for action and completion; and the overall professionalism, quality, and level of support in the office is calibrated to meet the needs of a fast-paced, highly complex senior OSD organization. Manage and maintain the complex calendars and schedules of R&E senior leaders. Provide professional and technical support to the USD/DUSD (R&E) regarding their mission of advancing technology and innovation across the Department. Assure that executive decisions are understood and carried out according to the direction and guidance of the USD/DUSD (R&E); develop, recommend, and implement modifications to current procedures and policies to improve efficiency; assist the USD/DUSD (R&E) in assessing the OUSD (R&E) policies, requirements, plans, and programs in support of the Department's initiatives; and plan, develop, coordinate, and expedite actions. Qualifications Required: * Bachelor's degree OR 14 years of relevant experience * 10+ years of DoD front office experience * Active DoD TS/SCI clearance * Advanced skills in Microsoft (MS) Office applications to include MS Outlook, MS PowerPoint, MS Word, and MS Excel * Demonstrated experience providing timely and high-quality support to Executive-level Principals in a complex and fast-paced DoD environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment across an organizational setting * Knowledge and experience applying analytic approaches to address client needs and both plan and implement a strategic direction * Demonstrated experience and skills in providing Executive Level Administrative Assistant support to Senior Executives in the Government, Military (DoD Flag/General Officers), or Private Sector * Able to work fully onsite based on client needs Responsibilities Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted. The Joint, Office of the Secretary of Defense, Interagency Division provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues. The Acquisition and Technology Analysis Group within JOID specializes in the application of multi-disciplinary analytic skills to support multiple clients within the Department of Defense (DoD). These clients include the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)), Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)), DARPA, the Joint Staff, and USINDOPACOM. SPA provides critical decision support to enabling and executing a strategy of technological superiority and enabling the delivery and sustainment of secure, resilient, and preeminent capabilities to the warfighter quickly and cost effectively. Our team of experienced military, technical, and operations research analysts is skilled in evaluating military problems, identifying the driving factors, devising innovative approaches, collecting applicable data, developing necessary software tools, and performing thorough and timely assessments to inform technology and acquisition governance decisions to ensure U.S. military forces retain military superiority in the future. We have a near-term need for a Sr. Executive Assistant to provide onsite support out of the Pentagon or Mark Center.

Executive Assistant TS/SCI CI poly Department: Government Customer- Chantilly TENICA is looking to hire a Senior Executive Assistant. Must have TS/SCI with CI poly. Skills and abilities: * Strong interpersonal skills; * Advanced knowledge of online calendars and scheduling tools; * Exceptional oral and written executive correspondence and communication skills sufficient to compose and deliver clear and concise responses; * Extensive knowledge in the use of Microsoft Office and standard computer applications; * Extensive knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly; * Skill to adapt to a rapidly changing work environment while maintaining flexibility and versatility; * Experience working with senior executives at multiple organizational levels; * Comprehensive knowledge of organization's policies, procedures, regulations, goals, vision, organizational structure, culture, philosophy, operating principles and values; * Proficiency in collaboration and delegation of duties; * Excellent organizational skills with an ability to think proactively and prioritize; * Ability to be discreet and maintain confidentiality within the office; * Ability lead and mentor staff through example; * Ability to develop creative approaches and alternatives to the resolution of issues and problems; * Ability to interact with people who have different values, cultures, or backgrounds; * Ability to work independently at a brisk pace, make urgent judgment decisions, and to take the correct action; * Ability to adapt to a rapidly changing work requirements and priorities, maintaining flexibility and versatility; * Ability to represent the Senior Executive(s) to both internal and external customers. TENICA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

TENICA is looking to hire a Senior Executive Assistant. Must have TS/SCI with CI poly. Skills and abilities: Strong interpersonal skills; Advanced knowledge of online calendars and scheduling tools; Exceptional oral and written executive correspondence and communication skills sufficient to compose and deliver clear and concise responses; Extensive knowledge in the use of Microsoft Office and standard computer applications; Extensive knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly; Skill to adapt to a rapidly changing work environment while maintaining flexibility and versatility; Experience working with senior executives at multiple organizational levels; Comprehensive knowledge of organization s policies, procedures, regulations, goals, vision, organizational structure, culture, philosophy, operating principles and values; Proficiency in collaboration and delegation of duties; Excellent organizational skills with an ability to think proactively and prioritize; Ability to be discreet and maintain confidentiality within the office; Ability lead and mentor staff through example; Ability to develop creative approaches and alternatives to the resolution of issues and problems; Ability to interact with people who have different values, cultures, or backgrounds; Ability to work independently at a brisk pace, make urgent judgment decisions, and to take the correct action; Ability to adapt to a rapidly changing work requirements and priorities, maintaining flexibility and versatility; Ability to represent the Senior Executive(s) to both internal and external customers.

Executive Assistant TS/SCI CI poly Department: Government Customer- Chantilly TENICA is looking to hire a Senior Executive Assistant. Must have TS/SCI with CI poly. Skills and abilities: Strong interpersonal skills; Advanced knowledge of online calendars and scheduling tools; Exceptional oral and written executive correspondence and communication skills sufficient to compose and deliver clear and concise responses; Extensive knowledge in the use of Microsoft Office and standard computer applications; Extensive knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly; Skill to adapt to a rapidly changing work environment while maintaining flexibility and versatility; Experience working with senior executives at multiple organizational levels; Comprehensive knowledge of organization's policies, procedures, regulations, goals, vision, organizational structure, culture, philosophy, operating principles and values; Proficiency in collaboration and delegation of duties; Excellent organizational skills with an ability to think proactively and prioritize; Ability to be discreet and maintain confidentiality within the office; Ability lead and mentor staff through example; Ability to develop creative approaches and alternatives to the resolution of issues and problems; Ability to interact with people who have different values, cultures, or backgrounds; Ability to work independently at a brisk pace, make urgent judgment decisions, and to take the correct action; Ability to adapt to a rapidly changing work requirements and priorities, maintaining flexibility and versatility; Ability to represent the Senior Executive(s) to both internal and external customers. TENICA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Executive Assistant TS/SCI CI poly Department: Government Customer- Chantilly TENICA is looking to hire a Senior Executive Assistant. Must have TS/SCI with CI poly. Skills and abilities: Strong interpersonal skills; Advanced knowledge of online calendars and scheduling tools; Exceptional oral and written executive correspondence and communication skills sufficient to compose and deliver clear and concise responses; Extensive knowledge in the use of Microsoft Office and standard computer applications; Extensive knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly; Skill to adapt to a rapidly changing work environment while maintaining flexibility and versatility; Experience working with senior executives at multiple organizational levels; Comprehensive knowledge of organization's policies, procedures, regulations, goals, vision, organizational structure, culture, philosophy, operating principles and values; Proficiency in collaboration and delegation of duties; Excellent organizational skills with an ability to think proactively and prioritize; Ability to be discreet and maintain confidentiality within the office; Ability lead and mentor staff through example; Ability to develop creative approaches and alternatives to the resolution of issues and problems; Ability to interact with people who have different values, cultures, or backgrounds; Ability to work independently at a brisk pace, make urgent judgment decisions, and to take the correct action; Ability to adapt to a rapidly changing work requirements and priorities, maintaining flexibility and versatility; Ability to represent the Senior Executive(s) to both internal and external customers. TENICA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

We are seeking a highly driven and detail-oriented Executive Assistant to support the CEO and broader C-Suite. This role requires a proactive, flexible professional who can operate independently in a fast-paced environment. While no prior executive assistant experience is required, the ideal candidate will bring strong organizational skills, excellent judgment, and a passion for supporting high-level leadership. An interest in national defense or related industries is a plus. Key Responsibilities * Provide direct administrative support to the CEO and C-Suite, including calendar management, meeting coordination, and correspondence. * Prepare, review, and organize documents, reports, and presentations with a high level of accuracy. * Manage travel arrangements, logistics, and scheduling for executive leadership. * Maintain confidentiality and handle sensitive information with professionalism. * Serve as a key point of contact for internal and external stakeholders. * Anticipate executive needs and proactively identify ways to enhance efficiency and organization. * Assist with special projects, research, and operational tasks as assigned. * Adapt quickly to shifting priorities and support executives with a flexible, solutions-focused mindset. Qualifications * Bachelor's degree required. * No prior executive assistant experience required. * Exceptional attention to detail and organizational skills. * Highly driven, self-motivated, and able to work independently. * Strong written and verbal communication skills. * Professional demeanor and ability to interact confidently with all levels of the organization. * Ability to multitask, prioritize, and remain adaptable in a dynamic environment. * Interest in national defense, government, or security-related sectors is a plus. Ideal Candidate Traits * Self-starter with a proactive approach * Detail-oriented and thorough * Flexible, adaptable, and calm under pressure * Strong sense of professionalism and discretion * Driven to learn, grow, and support executive-level leadership Core One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. __PRESENT __PRESENT __PRESENT__PRESENT__PRESENT__PRESENT__PRESENT __PRESENT __PRESENT __PRESENT

Join our dynamic team at Core One as an Executive Assistant, where you'll be directly supporting our CEO and leadership team. You will be responsible for high-level administrative tasks such as managing executive travel and accommodations, assisting with meeting organization, and taking detailed notes that will contribute to effective decision-making. You will be essential in handling incoming communications, evaluating importance, and disseminating information to the staff. If you thrive in a fast-paced environment, have great communication skills, and are proactive in your work, we encourage you to apply! Key Responsibilities Executive Support * Calendar & Prioritization: Manage and prioritize the CEO's dynamic calendar; ensure time is aligned with top priorities and anticipate scheduling needs. * Meeting Preparation: Develop agendas, talking points, and briefing materials; capture follow-ups and ensure accountability across stakeholders. * Travel & Logistics: Plan and coordinate complex travel itineraries, briefings, and logistics for domestic and international trips. Manage last-minute itinerary changes independently and effectively. * Communication Support: Manage and coordinate the flow of communications, including emails, calls, and internal/external requests, ensuring the CEO's time and attention are directed to the most strategic matters. Draft, edit, and manage high-level correspondence, presentations, and reports that reflect the CEO's voice and organizational priorities. Act as a professional and trusted representative of the CEO's office in interactions with board members, and senior stakeholders. Ensure clarity, consistency, and timeliness in all communication, while enabling direct access and transparency between the CEO and key partners. Organizational Oversight * Event Leadership: Plan and execute executive events, including board meetings, leadership offsites, client engagements, and internal gatherings. Participate in planning and execution of other internal events, ensuring execution within the CEO's vision and appropriate executive participation. * Operating Rhythm: Support the CEO in establishing an effective cadence of meetings, reviews, and communications; keep priorities and deliverables on track. * Cross-Functional Coordination: Serve as a central point of organization and follow-through between the CEO and senior leadership team. Qualifications * 10+ years as an Executive Assistant supporting C-suite leadership in GovCon High emotional intelligence and strong professional presence * Exceptional writing, editing, and verbal communication skills * Expert level proficiency in Microsoft Office Suite, including Teams * Exceptional integrity, discretion and ability to resolve conflicts with minimal oversight * Outstanding organizational skills and proactive, solutions-oriented mindset * Ability to travel occasionally for key events and offsite meetings * Active Top Secret Clearance Preferred Core One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. __PRESENT __PRESENT

Executive Assistant Location: Arlington, VA (Hybrid - minimum 3 days onsite) Compensation: DOE + performance bonus We are seeking a proactive Executive Assistant to support the President and CEO with scheduling, coordination, communication, errands, internal logistics, and executive workflow management. The primary goal is to create leverage for the executive team, ensure strong follow-through, and maintain smooth operational cadence across meetings, priorities, and internal activities. This is a high-trust role requiring excellent attitude, discretion, and sound judgment. The ideal candidate is organized, resourceful, and comfortable working in a fast-moving environment where priorities evolve quickly. KEY RESPONSIBILITIES Executive Support & Coordination Manage calendars, meeting scheduling, logistics, and prioritization Prepare agendas, briefing notes, and meeting summaries Coordinate communication between the executive office and internal/external stakeholders Monitor inbound requests, elevate priorities, and ensure executive readiness Follow-Through & Accountability Capture and track action items and decisions from executive meetings Maintain dashboards, trackers, and weekly status briefs Follow up with team members and partners to ensure deadlines are met Escalate issues when progress stalls or additional executive clarity is required Operational Support & Errands Support basic errands, deliveries, or local tasks as needed Assist with office coordination, supplies, and vendor needs Help with internal events, meetings, offsites, onboarding logistics, and workplace planning Communication & Documentation Draft professional correspondence, meeting notes, and summaries Ensure smooth information flow and confidentiality at all times Maintain organized workspaces, templates, and shared files WHAT SUCCESS LOOKS LIKE Executives gain leverage and time back for strategic priorities Meetings are well-prepared, efficient, and consistently followed through Internal coordination is smoother and more responsive Errands and office needs are handled reliably and professionally Nothing falls through the cracks QUALIFICATIONS 3-7 years supporting a senior executive or business leader Highly organized, detail-oriented, and proactive Excellent written and verbal communication skills Calm under shifting priorities with strong follow-up discipline Comfortable coordinating across functions and levels Proficient with Microsoft 365, Teams, Zoom, Google Workspace, Slack, etc. High level of confidentiality, trustworthiness, and discretion is essential PERSONAL ATTRIBUTES Positive, solution-driven attitude Friendly, professional, and composed Able to anticipate needs and work independently Enjoys creating structure and enabling executive productivity Comfortable managing errands and local operational tasks without hesitation

About Us: Are you seeking a fun, unique and interesting work environment? Consider working at the National Museum of the Marine Corps - a lasting tribute to U.S. Marine Corps history, traditions and culture, where visitors engage in exciting and immersive experiences as seen through the eyes of Marines. Marine Corps Heritage Foundation is seeking an Executive Assistant to provide high-level administrative, operational, and programmatic support to the President/CEO and COO, ensuring efficient coordination of executive activities, donor relations, and organizational initiatives. The role serves as a key liaison between leadership, board members, department leads, donors, and external partners; manages donor recognition programs and monument projects; and oversees planning for Board of Directors meetings and special events. Additionally, the position collaborates closely with Development Department, Marine Corps officials, as well as internal teams to maintain MCHF and USMC standards across all departments, recognition efforts and memorial programs. Location/Schedule: Fully in-person: This is an in-person position located at 1775 Semper Fidelis Way, Triangle, VA 22172. There will be occasional work evenings or weekends for special events or board meetings. Some travel is required. Responsibilities: Facilitate, improve, and manage the flow of information, correspondence, and office activities/events to and from and/or involving the President/CEO and COO Performs clerical and administrative tasks including drafting letters, memos, reports, travel and other documents for President/CEO and COO Update and maintain the calendar, schedules, and travel for President/CEO and COO Assist President/CEO and COO with special projects Maintain contacts and relationships with Founders/High dollar donors and their assistants, Marine Corps Leadership and their staff, and MCHF Board of Directors and Assistants Coordinate naming opportunities for major gifts and icon artifacts Coordinate donor recognition and maintain donor files for major donors such as, Commandant Circle and Friends of the National Museum of the Marine Corps, 2025 Legacy Society and Semper Fidelis Memorial Park Collaborate closely with the Development team to support fundraising and donor engagement initiatives. Oversee and manage Semper Fidelis Memorial Park maintenance and Tim Day Recognition Programs, including plaques, trees, monuments, rally points, walkways and trails. Work with President/CEO and NMMC Director for approval of plaques, monuments and rally points Plan and organize semiannual Board of Directors meetings, including all slide preparations, disbursement of materials and arranging hotels, events, food, AV, IT Communicate with all Board members on Foundation related activities and meeting needs Proactively assist other MCHF employees Accomplish all tasks appropriately assigned or requested Requirements: Education/Experience: High School diploma or GED Minimum of 5 years of progressively responsible administrative or project management experience, preferably in a nonprofit, foundation, or development/fundraising environment Experience working with senior executives, board members, and high-level donors is strongly preferred Background in event coordination, donor recognition programs, or facilities/monument management a plus Demonstrated experience working with Military or Marine Corps personnel desired Technological Skills: Proficient in Microsoft Office, specifically Word and PowerPoint Proficient in Google Workspace, specifically Gmail, Calendar, Meet, Chat, and Drive Ability to learn new or updated software Working knowledge of Outlook, Project & Publisher, and Raisers' Edge desired Required Knowledge and Skills: Excellent written and verbal communication skills; able to prepare professional correspondence, reports, and presentations Strong interpersonal skills and professionalism in interacting with executive leadership, donors, and military and government representatives Professional demeanor, strong work ethic, resourceful, and ability to maintain confidentiality Proven ability to handle sensitive and confidential information with discretion Ability to work both independently and collaboratively across departments Ability to work in a fast-paced environment Detail-oriented with a commitment to accuracy, quality, and follow-through Strong organizational and project management skills with the ability to manage multiple priorities and deadlines Ability to adapt and be flexible to rapidly changing circumstances and priorities Ability to be tactful in sensitive situations EEO Statement: The Marine Corps Heritage Foundation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other classification protected by law. Employment Conditions: Applicants who are selected for employment will be required to verify authorization to work in the United States. Offers of employment will be contingent upon passing a post-offer background check. Environment and Physical Conditions: The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-20 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to be in one position for long periods of screen use, reach with hands and arms, and talk and hear both in person and over devices. The employee interacts in close spaces and frequently with other workers, vendors, and clients. May be in situations which require conflict resolution. The position works in an office environment with artificial light and air.

Job DescriptionAbout Us: Are you seeking a fun, unique and interesting work environment? Consider working at the National Museum of the Marine Corps - a lasting tribute to U.S. Marine Corps history, traditions and culture, where visitors engage in exciting and immersive experiences as seen through the eyes of Marines. Marine Corps Heritage Foundation is seeking an Executive Assistant to provide high-level administrative, operational, and programmatic support to the President/CEO and COO, ensuring efficient coordination of executive activities, donor relations, and organizational initiatives. The role serves as a key liaison between leadership, board members, department leads, donors, and external partners; manages donor recognition programs and monument projects; and oversees planning for Board of Directors meetings and special events. Additionally, the position collaborates closely with Development Department, Marine Corps officials, as well as internal teams to maintain MCHF and USMC standards across all departments, recognition efforts and memorial programs. Location/Schedule: Fully in-person: This is an in-person position located at 1775 Semper Fidelis Way, Triangle, VA 22172. There will be occasional work evenings or weekends for special events or board meetings. Some travel is required. Responsibilities: Facilitate, improve, and manage the flow of information, correspondence, and office activities/events to and from and/or involving the President/CEO and COO Performs clerical and administrative tasks including drafting letters, memos, reports, travel and other documents for President/CEO and COO Update and maintain the calendar, schedules, and travel for President/CEO and COO Assist President/CEO and COO with special projects Maintain contacts and relationships with Founders/High dollar donors and their assistants, Marine Corps Leadership and their staff, and MCHF Board of Directors and Assistants Coordinate naming opportunities for major gifts and icon artifacts Coordinate donor recognition and maintain donor files for major donors such as, Commandant Circle and Friends of the National Museum of the Marine Corps, 2025 Legacy Society and Semper Fidelis Memorial Park Collaborate closely with the Development team to support fundraising and donor engagement initiatives. Oversee and manage Semper Fidelis Memorial Park maintenance and Tim Day Recognition Programs, including plaques, trees, monuments, rally points, walkways and trails. Work with President/CEO and NMMC Director for approval of plaques, monuments and rally points Plan and organize semiannual Board of Directors meetings, including all slide preparations, disbursement of materials and arranging hotels, events, food, AV, IT Communicate with all Board members on Foundation related activities and meeting needs Proactively assist other MCHF employees Accomplish all tasks appropriately assigned or requested Requirements: Education/Experience: High School diploma or GED Minimum of 5 years of progressively responsible administrative or project management experience, preferably in a nonprofit, foundation, or development/fundraising environment Experience working with senior executives, board members, and high-level donors is strongly preferred Background in event coordination, donor recognition programs, or facilities/monument management a plus Demonstrated experience working with Military or Marine Corps personnel desired Technological Skills: Proficient in Microsoft Office, specifically Word and PowerPoint Proficient in Google Workspace, specifically Gmail, Calendar, Meet, Chat, and Drive Ability to learn new or updated software Working knowledge of Outlook, Project & Publisher, and Raisers' Edge desired Required Knowledge and Skills: Excellent written and verbal communication skills; able to prepare professional correspondence, reports, and presentations Strong interpersonal skills and professionalism in interacting with executive leadership, donors, and military and government representatives Professional demeanor, strong work ethic, resourceful, and ability to maintain confidentiality Proven ability to handle sensitive and confidential information with discretion Ability to work both independently and collaboratively across departments Ability to work in a fast-paced environment Detail-oriented with a commitment to accuracy, quality, and follow-through Strong organizational and project management skills with the ability to manage multiple priorities and deadlines Ability to adapt and be flexible to rapidly changing circumstances and priorities Ability to be tactful in sensitive situations EEO Statement: The Marine Corps Heritage Foundation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other classification protected by law. Employment Conditions: Applicants who are selected for employment will be required to verify authorization to work in the United States. Offers of employment will be contingent upon passing a post-offer background check. Environment and Physical Conditions: The environmental factors and/or physical requirements of this position include the following: While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-20 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard. The employee frequently is required to be in one position for long periods of screen use, reach with hands and arms, and talk and hear both in person and over devices. The employee interacts in close spaces and frequently with other workers, vendors, and clients. May be in situations which require conflict resolution. The position works in an office environment with artificial light and air.

Team: DCSA Administrative Services Travel: Local travel within 50 miles of RKB, Quantico, VA, will be required periodically (no more than twice per quarter) during performance to support alternate site visits Anticipated Period of Performance: TBD 1 year + 4 option years Number of Vacancies: 1 POSITION NOT YET FUNDED. SOLICITING RESUMES FROM INTERESTED CANDIDATES FOR ANTICIPATED CONTRACT AWARD. Background: Navanti is seeking an Executive Administrative Assistant to provide high-level administrative support to senior leadership at the Defense Counterintelligence and Security Agency (DCSA). This key position will oversee front office operations, support strategic planning efforts, and ensure the smooth execution of critical administrative tasks. The role requires managing complex schedules, coordinating events, and preparing communications on behalf of senior leaders. The ideal candidate will have experience in an executive assistant capacity, possess strong organizational skills, and excel at multitasking in a fast-paced environment. Responsibilities: Executive Support and Strategic Planning Support senior leadership and by overseeing daily operations of the front office. Plan and execute conferences and events, including retirements, promotions, training, orientations, and offsite meetings. Provide advice and recommendations to the Director, Deputy Director, and Chief of Staff on staff actions, events, and activities. Develop, manage, and deliver daily and weekly strategic activities and communications on behalf of the Director. Attend highlevel internal and external meetings and briefings with senior leadership; take notes, document actions, follow up, and monitor actions to completion. Communication and Presentation Independently create and brief presentations/messages to senior leadership and the DCSA workforce during town halls. Draft articulate responses to compliance issues and manage complex correspondence. Project Management and Analysis Develop plans and objectives for assigned projects; conduct studies and analyses on issues and problems. Manage highpriority special projects for senior leadership, conducting detailed research and making recommendations on critical issues. Review work products from DCSA organizations, ensuring alignment with tasking, Director s instructions, and DCSA priorities. Training and Onboarding Oversee training and development, onboarding/off-boarding of civilian employees, and manpower planning/staffing actions. Operational Support Assist in executing strategic visits and communications for senior leadership. Relieve senior leadership of detailed planning for complex communications and messaging initiatives. Attend DCSA and OSD meetings with senior leadership, follow up with action items, and ensure timely completion of actions. Minimum Qualifications: Bachelor s degree in Business Administration or related field (highly desired). 2-4 years of experience as an executive assistant or senior administrative assistant, with demonstrated ability to support high-level leaders. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong verbal and written communication skills, including experience drafting executive-level correspondence. Excellent organizational skills and ability to manage multiple priorities. Clearance Requirement: Active DoD SECRET clearance. #CJ

Job DescriptionSalary: Security Clearance: Active TS/SCI with CI Polygraph required The National Reconnaissance Office (NRO) is the U.S. Government agency in charge of designing, building, launching, and maintaining Americas intelligence satellites. Develop. Acquire. Launch. Operate. Apogee's ideal candidate is a motivated, self starting Executive Admin who is comfortable being a primary PoC in a dynamic front office team. If you thrive providing senior executive support to government and contractor leadership, then you'll love Apogee and this position. What You'll Do Provide Administrative support to government office leads and government /contractor staff Manage calendars, process visitor requests, make travel arrangements, edit correspondences Process material/supply requests and prepare staff packages Track, file, and close Tracking Information & Enterprise Response (TIER) actions Assigning, coordinating, consolidating and evaluating group responses in order to present a polished, timely and accurate client products Coordinate with the Program Records Officer(s) Support the establishment & maintenance configuration control plans for decision documents, directives, work plans, governance, and strategic artifacts Assist office in accomplishing events, functions, providing backup and completing personnel actions as required Desired Skills Bachelors and/or applicable experience supporting IC leadership Proficiency in Microsoft Office tools, TIER and/or SAP experience Previous Westfield's or other IC Exec Admin experience What You'll Love About Apogee Challenging work in support of US Intel Community - a Mission that Matters! Access to our cool ApogeePlex facility Support for new ideas & encouragement to take risks Professional Development Assistance (PDA) Wicked smart and collaborative coworkers Regular interfacing with company leadership 401(k) with huge company match Paid Time Off / Floating & Fixed Holidays Medical, Dental, Vision Health Savings Accounts / Dependent Care Flexible Spending Accounts Life Insurance,Disability (Short and Long Term), Accidental Death and Dismemberment (AD&D) Apogee's Mission Be the PROVIDERof choice for government & commercial organizations with an unwavering commitment to responsiveness, accuracy, integrity, collaboration, and innovation Be the EMPLOYER of choice committed to an open & transparent corporate atmosphere and progressive culture that attracts and empowers world class professionals to explore cutting-edge technical solutions while fostering professional growth Be the preferred SOURCE for cutting-edge Analytic Products, Systems & Software Engineering, Big Data Integration, IT and Business Services that directly contribute to customer success Apogee is an EEO Employer

Security Clearance: Active TS/SCI with CI Polygraph The National Reconnaissance Office (NRO) is the U.S. Government agency in charge of designing, building, launching, and maintaining America's intelligence satellites. Develop. Acquire. Launch. Operate. Apogee's ideal candidate is a motivated, self starting Executive Admin who is comfortable being a primary PoC in a dynamic front office team. If you thrive providing senior executive support to government and contractor leadership, then you'll love Apogee and this position. What You'll Do Provide Administrative support to government office leads and government /contractor staff Manage calendars, process visitor requests, make travel arrangements, edit correspondences Process material/supply requests and prepare staff packages Track, file, and close Tracking Information & Enterprise Response (TIER) actions Assigning, coordinating, consolidating and evaluating group responses in order to present a polished, timely and accurate client products Coordinate with the Program Records Officer(s) Support the establishment & maintenance configuration control plans for decision documents, directives, work plans, governance, and strategic artifacts Assist office in accomplishing events, functions, providing backup and completing personnel actions as required Desired Skills Bachelors and/or applicable experience supporting IC leadership Proficiency in Microsoft Office tools, TIER and/or SAP experience Previous Westfield's or other IC Exec Admin experience What You'll Love About Apogee Challenging work in support of US Intel Community - a Mission that Matters! Access to our cool ApogeePlex facility Support for new ideas & encouragement to take risks Professional Development Assistance (PDA) Wicked smart and collaborative coworkers Regular interfacing with company leadership 401(k) with huge company match Paid Time Off / Floating & Fixed Holidays Medical, Dental, Vision Health Savings Accounts / Dependent Care Flexible Spending Accounts Life Insurance, Disability (Short and Long Term), Accidental Death and Dismemberment (AD&D) Apogee's Mission Be the PROVIDER of choice for government & commercial organizations with an unwavering commitment to responsiveness, accuracy, integrity, collaboration, and innovation Be the EMPLOYER of choice committed to an open & transparent corporate atmosphere and progressive culture that attracts and empowers world class professionals to explore cutting-edge technical solutions while fostering professional growth Be the preferred SOURCE for cutting-edge Analytic Products, Systems & Software Engineering, Big Data Integration, IT and Business Services that directly contribute to customer success Apogee is an EEO Employer

Piedmont Global is seeking a dynamic and personable professional to join our Arlington office in a dual role as Office Manager and Executive Assistant. This position offers an excellent opportunity for a recent graduate or entry-level professional to grow their career while making a meaningful impact on our daily operations and executive support functions. The ideal candidate will manage both office/facilities operations and provide executive assistance in collaboration with the virtual Executive Assistant, working full-time in our Arlington location. Job Responsibilities Provide personal and professional assistance to the Office, as well as the CEO, including business related events, inventory, errands, as well as personal errands as needed. Oversee daily office support and maintain a professional, welcoming environment Manage office supplies, equipment, vendor relationships, and facility management coordination Handle mail distribution, package management, and general administrative duties Provide comprehensive administrative support to the CEO including coordinating scheduling with the Executive Assistant for scheduling, and appointment coordination, focusing on in person commitments. Occasionally arrange travel logistics, including flights, accommodations, and detailed itineraries Prepare meeting materials, presentations, and executive correspondence Screen and prioritize phone calls and other communications with professionalism Coordinate meetings, conference calls, and special events Organize and maintain office records, and documentation systems Handle confidential information with discretion and maintain executive-level confidentiality Ensure compliance with office safety protocols and company policies Qualifications Bachelor's degree from an accredited institution Must reside within 25 miles of Arlington, VA (22201) Exceptional written and verbal communication skills - must be well-spoken and well-written Professional demeanor with excellent interpersonal skills and friendly personality Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Strong organizational abilities and attention to detail Ability to multitask and prioritize in a fast-paced environment Comfortable working independently as well as in a team environment Discretion when handling sensitive and confidential information Willingness to work in office 5 days per week (Monday-Friday) Ability to drive with access to a reliable vehicle. Excellent client-facing skills Benefits Piedmont Global has a wide variety of benefit offerings including Health, Dental, 401k, Vision, Pet Insurance, PTO, Paid Holidays, and flexible work schedule.

Apply now Back to search results Job no: 534852 Work type: Staff Senior management: Agriculture & Life Sciences Department: Southern Piedmont AREC Job Description Support the programs at the Southern Piedmont AREC and work closely with VAES/AREC administrative specialists in other ARECs and the main campus to coordinate team meetings, mentor newly hired AREC Administrative Specialists, and provide fiscal and HR (onboarding/offboarding) support to other ARECs should assistance be needed. The primary responsibilities include maintaining and providing technical assistance with office equipment, procurement and receiving shipments, fiscal auditing, Human Resources support, event scheduling and support, facilitating contracts with internal (VT/CALS facilities) and external contractors, and providing communication support with our internal and external stakeholders. This position will work with the Director and the Assistant Director to develop procedures that increase the efficiency of operations at the Southern Piedmont AREC. This position will act as the safety coordinator for the Southern Piedmont AREC. This position reports to the Southern Piedmont AREC Director and works closely with the Southern Piedmont AREC Assistant Director and the Southern Piedmont AREC Director's Office Administrative Specialist. The position is based at the Southern Piedmont AREC in Blackstone, VA. Remote work is not available for this position and office hours are from 7:30AM - 4:30PM. In-state travel may be necessary for coordinating activities, training, and meetings. Virginia Tech is unable to sponsor applicants for work visas for this vacancy. Required Qualifications Associate's degree in administrative or business management, accounting, or related field; or the combination of education and work-related experience. Proficiency using computers and software such as the Microsoft Office products including Word, Excel, Outlook, OneDrive (or similar), and Teams. Willingness and ability to become proficient in using Virginia Tech proprietary software/databases used in fiscal, HR, safety, inventory, etc., within 6 months of start date. Demonstrated ability to interpret, convey, and follow organizational procedures. Organizational and multitasking skills with demonstrated ability to maintain accurate digital and paper records in an organized manner. Excellent interpersonal, and oral and written communication skills in English. Preferred Qualifications Bachelor's degree in business administration, business management, accounting or related field. Demonstrated skills (coursework and/or experience) in financial data management, administrative office management and/or accounting. Training or demonstrated skill in image/video editing software. Pay Band 3 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Regular Salary Information $44,000 - $51,000; commensurate with experience Hours per week 40 Review Date December 14, 2025; open until filled Additional Information In addition to completing the required state application, be sure to upload a current resume and a cover letter explaining how you are qualified for the position. The successful candidate will be required to have a criminal conviction check. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Laura Debusk at ************** during regular business hours at least 10 business days prior to the event. Advertised: November 19, 2025 Applications close: