Administrative Coordinator jobs at Rutgers University

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Administrative Officer (Senior Business Advisor, West Hawaii) (#0097476)
University of Hawaii System 4.6
Hilo, HI jobs
Title: Administrative Officer (Senior Business Advisor, West Hawaii) 0097476 Hiring Unit: Academic Affairs/Hawaii Small Business Development Center (HISBDC) Band: B Salary :salary schedules and placement information Full Time/Part Time: Part-time (.50 FTE) Month: 11-month Temporary/Permanent: Temporary Position Overview: Established in 1990, the Hawaii Small Business Development Center (SBDC) program is one of 63 recipient organizations across the U.S and the U.S. Small Business Administration's (SBA's) largest matching grant-funded program. We provide quality research, training workshops, and consulting services to the local small business community. Our research is directly shared with our clients via consulting sessions, workshops, and events. We utilize several reputable resources both online and with community partners to conduct our research goals. Our staff continuously support the local business environment and serve as an advocate for the small business sector. Workshop topics on a broad spectrum are always abundant and another one of the ways we continue to service the business community across Hawaii. The Small Business Senior Advisor is primarily responsible for providing direct, expert consultation and training services to small businesses in West Hawaii while meeting specific SBDC Network goals and acting as an advocate for the small business community. Other Conditions: Appointment to begin approximately January 2026 pending position clearance and availability of funds. Temporary position, renewal contingent upon satisfactory work performance, availability of funds, and program needs. This position is located in the West Hawaii Office. Duties and Responsibilities (*denotes essential functions) * Provide short and long-term one-on-one business counseling services to clients. * Advise clients on critical business functions, including business plan development, financial analysis, capital acquisition, and other operational issues. * Direct and administer educational programs by developing materials and teaching small business classes and workshops. * Participate in statewide needs assessment to determine training topics and collaboratively establish class dates, locations, and co-sponsoring arrangements. * Track all client appointments and sessions accurately via the Client Management System, and maintain an accessible daily schedule. * Perform all required administrative duties and ensure compliance with Hawaii SBDC Network reporting requirements, governmental laws, and policies. * Actively engage in advocacy for small business interests and community development, promoting the SBDC's mission. * Serve on boards, committees, and task forces within Kauai and at the state level to advance the mission of the SBDC and the small business community. * Conduct public relations and outreach activities across Kauai to promote the SBDC's services and engage clients. * Attend all required professional staff meetings and uphold high ethical and professional standards at all times. * Participate actively in a wide variety of professional development activities (e.g., conferences, seminars) to maintain credentials and professional knowledge as part of the SBDC's quality improvement program. * Perform other duties as assigned Minimum Qualifications * Possession of a baccalaureate degree in Business or related field from an accredited four (4) year college or university and three years of experience in office or business administration within a business or service-oriented setting, or related or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. * Considerable working knowledge of principles, practices and techniques in the area of small business consulting, financial analysis, and strategic management, as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies * Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with small business formation, business finance and capital acquisition, and non-profit/federally-funded grant compliance. * Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. * Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. * Demonstrated ability to operate a personal computer and utilizing standard business software, including word processing, spreadsheets, data management, and Client Management Software (CRM). * For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. * Understanding of the business consulting process, business conditions in Hawaii, and small business financing alternatives. * Financial analysis skills necessary to effectively work with entrepreneurs and small business owners. * Excellent verbal and written communication skills, including the demonstrated ability to write high-quality business plans and deliver effective teaching, training, and public presentations at a professional and technical level. * Demonstrated ability to work effectively, efficiently, and independently, while also working collaboratively and harmoniously with co-workers, supervisors, and partners. * Must possess and maintain a valid driver's license and Hawaii-equivalent no-fault personal driver's insurance (or proof thereof) when operating a personal vehicle for work purposes. * Ability to work effectively with diverse populations and conduct remote work as needed Desirable Qualifications * Master's degree in Business, Finance, economics, or related field from an accredited college or university * Documented history of successful ownership or high-level management of a business that achieved significant growth or successfully raised capital. * Demonstrated proficiency in using an email marketing platform, such as Constant Contact, for advanced email marketing campaigns and client list management. To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach each of the required documents. Applicant must submit the following: * Cover letter explaining how each minimum and desirable qualification is met * Resume * The names and addresses, email addresses and telephone numbers of three [3] current professional references * Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment) Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All minimum qualifications must be met by the closing date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Teryn Macayan, ***************** EEO, Clery Act, ADA The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: ******************************************** Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: ***************************************************** or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: *********************************************************
$67k-90k yearly est. 11d ago
Fall Intern, Customer Service/Office Administration
Cuyahoga Community College (Tri-C 3.9
Parma, OH jobs
Department: Career Services Reports To: Student Success Specialist Recruitment Type: External/Internal Employment Type: Student Non-Union Work Schedule: To be determined by supervisor Job Description: SUMMARY Provides basic clerical support, performs various office tasks, and provides general customer service within the assigned department or external organization. ESSENTIAL FUNCTIONS * Assists with departmental assignments as directed * Provides support on departmental projects as needed * Assists the department in the delivery of excellent customer service * May assist in the completion of departmental tracking and reporting * Effectively interacts with colleagues, clients, and leadership * Performs other duties as assigned * May develop and apply Career Readiness Competencies including: critical thinking and problem solving, oral and written communication, teamwork collaboration, digital technology, leadership, professionalism work ethic, career management, global intercultural fluency EDUCATION AND EXPERIENCE/TRAINING * Must be currently enrolled in Tri-C * Declared major on record * Cumulative GPA of 2.00 or higher * May require a specific major in relevant field and/or relevant completed coursework * Must be 18 years or older * Must complete a Summer Internship Application, and Confidentiality and Nondisclosure Statement * Must successfully complete a pre-employment background check and/or drug testing * Must be enrolled during Summer Semester, and must have plans to register for classes in Fall Semester at Tri-C KNOWLEDGE, SKILLS and ABILITIES * Possesses basic knowledge of customer service concepts and practices * Possesses commitment to providing excellent customer service * Possesses organizational and time-management skills * Possesses sound written, verbal and interpersonal communication skills * Possesses sensitivity to appropriately respond to the needs of a diverse population * Works accurately with great attention to detail PHYSICAL DEMANDS/WORKING CONDITIONS (The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.) * Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.; * Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite Special Note: Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen. Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.
$30k-33k yearly est. 53d ago
Administrative Coordinator
Bard College 4.4
Hudson, NY jobs
The Administrative Coordinator at the Levy Institute is primarily responsible for executing, troubleshooting, and improving the multi-faceted, dynamic administrative procedures that support the smooth functioning of Institute programming. The Administrative Coordinator will work closely with staff to organize logistics for Institute events. In addition to preparing written communications and assisting the Institute's scholars and staff with daily administrative tasks, the coordinator will work interdepartmentally across the Bard campus to facilitate the use and maintenance of the Institute's conference facilities at Blithewood. For over 30 years, the Levy Institute's research and activities have served the global policymaking community by enabling scholars and leaders in business, labor, and government to work together on problems of common interest. To stimulate discussion of economic issues, the Institute disseminates its findings through publications, conferences, workshops, seminars, congressional testimony, and other activities to an international audience of public officials, private sector executives, academics, and the general public. Since 2014, the Institute has also been the home to the Levy Graduate Programs in Economic Theory and Policy. Duties * Maintain records of Institute and Graduate Program expenses * Event planning (arranging accommodations, travel, and meals; communicating with participants; tracking participant info) * Prepare purchase orders and check requests; submit scholar and Institute expenses for reimbursement * Assist the Institute's president with a variety of administrative tasks such as managing appointments, completing expense reports, and other * Coordinate with campus departments to facilitate building use and maintenance * Support scholars and staff with basic office functions (copying, scanning) * Schedule appointments, meetings, and reservations as needed * Greet Institute visitors, providing directions and answering inquiries as needed * Screen and redirect phone calls on a multiline system and take messages as needed * Collate and distribute incoming mail for the Institute's scholars, staff, and graduate students * Prepare and send traditional and electronic correspondence * Create and maintain filing systems, both electronic and physical * Order office, kitchen, and breakroom supplies * Other duties as required * Five years of administrative experience; previous experience in an academic environment a plus * Outstanding organization, time management, and problem-solving skills * Self-starter who has ability to take initiative and work independently * Some flexibility to work outside of normally assigned hours to support Institute events * Strong written and verbal communication skills * Excellent interpersonal skills * Familiarity with Excel/Google Sheets; Zoom; Word/Google Docs experience is required To apply, please submit a cover letter, resume, and three professional references to Interfolio. Compensation: $28-$30/hour This salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity. Benefits Overview We are pleased to offer our full-time employees an excellent benefit package which includes; multiple health insurance options; TIAA retirement plans; generous vacation, sick, and personal time; and more. To learn more about employee benefits and eligibility at Bard College, please visit **********************************************
$28-30 hourly 27d ago
Administrative Coordinator
Bard College 4.4
Hudson, NY jobs
The Administrative Coordinator at the Levy Institute is primarily responsible for executing, troubleshooting, and improving the multi-faceted, dynamic administrative procedures that support the smooth functioning of Institute programming. The Administrative Coordinator will work closely with staff to organize logistics for Institute events. In addition to preparing written communications and assisting the Institute's scholars and staff with daily administrative tasks, the coordinator will work interdepartmentally across the Bard campus to facilitate the use and maintenance of the Institute's conference facilities at Blithewood. For over 30 years, the Levy Institute's research and activities have served the global policymaking community by enabling scholars and leaders in business, labor, and government to work together on problems of common interest. To stimulate discussion of economic issues, the Institute disseminates its findings through publications, conferences, workshops, seminars, congressional testimony, and other activities to an international audience of public officials, private sector executives, academics, and the general public. Since 2014, the Institute has also been the home to the Levy Graduate Programs in Economic Theory and Policy. Duties Maintain records of Institute and Graduate Program expenses Event planning (arranging accommodations, travel, and meals; communicating with participants; tracking participant info) Prepare purchase orders and check requests; submit scholar and Institute expenses for reimbursement Assist the Institute's president with a variety of administrative tasks such as managing appointments, completing expense reports, and other Coordinate with campus departments to facilitate building use and maintenance Support scholars and staff with basic office functions (copying, scanning) Schedule appointments, meetings, and reservations as needed Greet Institute visitors, providing directions and answering inquiries as needed Screen and redirect phone calls on a multiline system and take messages as needed Collate and distribute incoming mail for the Institute's scholars, staff, and graduate students Prepare and send traditional and electronic correspondence Create and maintain filing systems, both electronic and physical Order office, kitchen, and breakroom supplies Other duties as required Five years of administrative experience; previous experience in an academic environment a plus Outstanding organization, time management, and problem-solving skills Self-starter who has ability to take initiative and work independently Some flexibility to work outside of normally assigned hours to support Institute events Strong written and verbal communication skills Excellent interpersonal skills Familiarity with Excel/Google Sheets; Zoom; Word/Google Docs experience is required
$46k-55k yearly est. 60d+ ago
Preschool Admin Assistant 930-630 Prior PK Experience Required
The Learning Experience 3.4
Englewood Cliffs, NJ jobs
Benefits: * 401(k) * Competitive salary * Paid time off PLEASE DO NOT APPLY IF YOU DO NOT HAVE PRESCHOOL EXPERIENCE FOR AT LEAST A MINIMUM OF 1 YEAR AND PLEASE MAKE SURE YOU ARE WITHIN A COMMUTABLE DISTANCE TO ENGLEWOOD CLIFFS NJ At our school, everyday is filled with Excitement and Adventure. We strive to create a positive environment that has a positive impact on our children, parents and staff !! We are looking for a full time responsible person to perform a variety of tasks in a Preschool ages 6 weeks to 6 years old. Duties include: * Share duties with assistant director * Assist in taking children to and from their classrooms at drop off in AM and PM * Answering phones, Filing, Data entry * Preparing and serving lunch * Supplying teachers with daily supplies * Covering classrooms when needed * Microsoft office word/excel/publisher knowledge Please send your resume to ******************************** or phone us at ************ Compensation: $18.00 - $21.00 per hour This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The Learning Experience Corporate. The Learning Experience #239 The Learning Experience At The Learning Experience, we make early education joyful, engaging and fun so children are happy to learn, play and grow. Our curriculum focuses on the six ages and stages of early childhood development and engages children in hands-on learning activities that encourage them to explore and solve problems at their own rate of development. This forms a foundation for kids to Learn, Play and Grow under the care of our nurturing teachers and staff. At TLE, we've created a full cast of characters that become our little learners' educators, partners and friends through their preschool education journey. Each character has a unique personality and area of interest and brings learning to life by allowing children to explore the world through fun and imagination.
$18-21 hourly Easy Apply 4d ago
Administrative Intern (Anticipated)
Syracuse City School District 3.9
Syracuse, NY jobs
ABOUT OUR DISTRICT: The Syracuse City School District is undergoing a new phase of innovation and transformation with the goal of ensuring that all students graduate high school with the skills needed to be ready for college and career. For Syracuse, all means all. The School Board and Syracuse community have charged the Superintendent with improving student achievement, and she is seeking a dedicated and diverse team of educators to partner with her in moving the district toward its goals. The Syracuse City School District represents 35 schools and programs, including 6 high schools, 6 middle schools, 6 K-8 schools, 13 elementary schools, and 4 alternative education programs, serving approximately 19,000 students Pre-K-12. Of these students, 82.3% qualify for free or reduced-price lunch, 20.1% are served by the Office of Special Education, and 83% are students of color. JOB DESCRIPTION: The district is committed to ensuring that there is an effective school leadership at the helm of every school and a high quality teacher in every classroom. Administrative Interns provide transformational leadership to planning and managing one of the district's schools. This includes: assisting in implementing a school instructional model which focuses on high student achievement; building a positive school climate that supports the whole student; leveraging research and data to drive instructional practice; and building a high-performing staff to achieve the school's vision and goals. The Administrative Intern will collaborate with parents, community members, the SCSD central office, consultants, as well as other internal/external resources and stakeholders to implement new educational programs, school culture, systems reform, tools and other resources to accelerate student achievement. REPORTS TO: Principal DUTIES & RESPONSIBILITIES: The Administrative Intern will be expected to fulfill the following responsibilities: Results Orientation Promote a widely shared institutional belief that every child deserves and can have expert instruction and that all team members must be advocates for students Set high performance goals for self and others despite instability and obstacles to success Establish and enforce high standards for excellence with students, teachers, and staff Relentlessly focus school activities on student achievement Promote a widely shared institutional belief that every child deserves and can have expert instruction and that it is their responsibility to help ensure this practice Assist in creating a sense of urgency and in taking immediate action to ensure early successes Action Orientation Effectively plan and take action to achieve goals and objectives under the direction of the principal Consistently identify potential issues and obstacles and proactively take action to create and implement solutions Formulate and execute on action plans despite ambiguity, obstacles or resistance Impact and Influence Identify and engage teachers to drive consensus, build trust and facilitate change Establish a culture of learning and achievement Act consistently to influence others' thinking and behavior to achieve results Assist in anticipating and responding to stakeholder concerns and identify and engage key influencers and community resources necessary for success Lead High Performing Teams and Develop and Execute Rigorous, Standards-Aligned Instruction Know and execute teaching and learning best practices, including involving different modalities and engaging a variety of students Coach teachers on recognizing cause and effect between instructional activities and results Effectively organize adult teams to mirror vision and produce maximum results Understand strengths and areas of growth for both team and individuals Effectively engage team in shared decision-making when appropriate Encourage learning and consistently provide instruction, expectations, feedback and other developmental activities to encourage leadership and build capacity Consistently inspire excellence and promote high morale and a positive school culture Strategic Planning and Problem Solving Quickly recognize patterns and trends related to school performance Analyze complex information to help formulate strategic vision and implement action plans Use qualitative and quantitative data to help in assessing performance and to help drive goals and decision-making Quickly recognize patterns and trends related to student academic performance and be able to develop this skill in teachers The Administrative Intern will be expected to perform additional related duties as required. QUALIFICATIONS: Possession of a Master's Degree Minimum 3 years of teaching experience Adaptable to the complexities of the urban school environment Strong belief that all students can learn at high levels and focus on building this culture school-wide Proven experience in teaching in urban schools to accelerate student academic and learning performance Demonstrated success establishing a safe and positive school and/or classroom culture that is conducive to student needs and student learning Familiar with classroom and/or school level best practices to build and sustain change Knowledge of current trends and best practices in education policy and research, including comprehensive assessment systems and data-driven instruction Experience participating in successful design and delivery of educator professional development Demonstrated success in school leadership activities (student activities, department head, etc.) •Prior demonstration of exemplary attendance is expected of any candidate for hire Training and or experience with Culturally Relevant Education (preferred) Preference will be given to those internal candidates who have participated in the Syracuse Aspiring Leadership Academy (SALA). The successful candidate will be required to pass a fingerprint-based background check, at the cost of $102.50 to the candidate. City Residents are encouraged to apply! CERTIFICATION REQUIREMENTS: New York State Administrative Internship Certificate, School Building Leader (SBL) Certificate, or School District Administrator Certificate required. SALARY/SALARY RANGE: Administrative Inters will be compensated $95,000 per year and receive benefits pursuant to the Unit 2 contractual agreement.
$95k yearly Auto-Apply 20d ago
Administrative Coordinator
Teachers College 3.8
New York jobs
Job Summary/Basic Function: Reporting to the Director, the Administrative Coordinator will be responsible for the efficient operation of office functions while supporting the needs of international students at Teachers College. This multifaceted role encompasses administrative management, programming, budget oversight, and Tier 1 F-1 advising. The incumbent will demonstrate a commitment to the mission of the College and the OISS and will manage administrative functions of a fast-paced office that supports all matters related to supporting international students while maintaining the privacy and confidentiality of the Office. CHARACTERISTIC DUTIES AND RESPONSIBILITIES Administrative and Office Operations: ● Oversee day-to-day office operations, ensuring an organized and efficient workflow for staff and visitors. ● Serve as a liaison to internal administrative departments such as HR, Purchasing, IT, and Accounts Payable to address office needs, including securing office supplies, resolving IT issues, and managing facilities requests. ● Support the hiring, onboarding, and training of new OISS staff and student workers. ● Assist with planning and logistics for OISS events, such as workshops, orientations, and cultural programming, including scheduling, venue coordination, and material preparation. ● Provide direct logistical support to the Director of OISS, including meeting support, correspondence, and project assistance. ● Respond promptly and professionally to general email and phone inquiries, ensuring accurate information and a high level of customer service. ● Maintain and update general OISS information resources, such as FAQs, website content, and informational handouts, to ensure students have access to up-to-date guidance. ● Supervise the support staff to ensure a professional and welcoming environment for students, faculty, and other visitors. ● Assist in preparing reports and data for institutional and government use, including statistics related to international student enrollment and compliance. ● Participate in professional development opportunities to stay current on best practices and regulatory updates for international student services. ● Manage office supplies, requisitions, and purchases of equipment, serving as the point person for troubleshooting both IT and phone-related issues Programming: ● Lead the planning and execution of annual orientation programs, engagement events, and compliance workshops for international students and scholars. ● Collaborate with campus partners (such as Student Affairs, Academic Departments, and TC Student Organizations) to ensure international students have access to all necessary support services. ● Supervise the Administrative Fellow, providing guidance and support in the development and management of annual programs and events. ● Manage the OISS website and social media platforms, ensuring timely updates and the dissemination of important information to international students and scholars. ● Develop and implement communication strategies to engage international students and provide them with relevant resources. ● Develop and lead educational workshops on key immigration compliance topics, such as maintaining visa status, employment authorization (CPT, OPT, STEM OPT), travel regulations, and post-graduation options. Budget Support: ● Manage the OISS budget, including budget requests, transfers, processing purchase requests, reconciling accounts, preparing financial reports, and ensuring alignment with College policies. ● Liaise with the TC budget and finance offices as needed for budget reconciliation and inquiries ● Support Director with yearly processes, including external contract rollovers, renewals, and maintenance ● Oversee and monitor requests for office supplies, equipment, etc. ● Support Director with managing budget reporting and FY forecasting Tier 1 Advising and F-1 Case Processing: ● Provide Tier 1 support for basic F-1 advising, including travel signature requests, enrollment verifications, and letter preparation. ● Verify student enrollment status to ensure compliance with SEVIS regulations, including full-time enrollment requirements. ● Assist with Tier 1 F-1 casework, such as program extensions, reinstatements, and travel endorsements, ensuring accuracy and timeliness. ● Maintain records of student requests and interactions in accordance with federal guidelines and College policies. Other duties as assigned Minimum Qualifications: ● Bachelor's degree or equivalent in education, training and experience ● 2-4 years of related administrative experience ● Strong organizational, critical thinking and multitasking skills with attention to detail. ● Excellent communication and interpersonal skills to effectively engage with students, faculty, staff, and institutional partners. ● Strong computer skills (e.g. Microsoft Suite, Google Suite) ● Knowledge in international education and/or advisement ● Ability to understand and disseminate information such as immigration policy, etc. to relevant parties (faculty, staff, students); and ability to communicate effectively and present information clearly in a positive way with people from different cultural backgrounds ● Ability to work independently as well as in a team ● Must have the ability to maintain the highest degree of confidentiality and diplomacy at all times and be customer service driven with commitment to exceptional quality ● Knowledge of /or ability to learn website management ● Knowledge of budget management or the ability to quickly learn and adapt to manage budgets effectively. Preferred Qualifications: ● Experience in higher education, international student services, or a related administrative field ● Experience with budget reconciliation, tracking, and reporting. ● Experience working with Banner or similar ERP systems ● Familiarity with F-1 visa regulations and SEVIS (Student and Exchange Visitor Information System). ● Familiarity with higher education environments and working with diverse populations. ● Knowledge of F-1 visa processes and federal regulations (or willingness to learn). ● administrative field ● Experience with budget reconciliation, tracking, and reporting. ● Experience working with Banner ● Familiarity with F-1 visa regulations and SEVIS (Student and Exchange Visitor Information System). ● Familiarity with higher education environments and working with diverse populations. ● Knowledge of F-1 visa processes and federal regulations (or willingness to learn). Salary Range: $60,000 Work Modality: Hybrid Competitive Compensation and Benefits The salary range reflects the College's good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate considered alongside institutional comparisons. Our benefits contribute significantly to the total compensation package that includes medical, dental, vision, and supplemental insurance plans; flexible and hybrid work schedules; tuition remission; life insurance; short and long-term disability insurance; an exceptional employer retirement matching program; health savings accounts (HSA), flexible spending accounts (FSA), Public Service Loan Forgiveness eligibility, and a robust Employee Assistance Program (EAP). Equal Employment Opportunity Teachers College is committed to fostering an inclusive academic community and to providing equal opportunity in employment. All qualified applicants will receive consideration regardless of race, color, sex, religion, creed, national origin, age, citizenship, disability, marital status, sexual orientation, veteran status, or any other category protected by applicable law. If you would like to discuss any disability-related accommodations under the Americans with Disabilities Act, or a similar law, related to applying for employment at Teachers College, Columbia University, please email the Office of Access and Services for Individuals with Disabilities: *********************
$60k yearly 60d+ ago
Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service
Marist University 3.8
Poughkeepsie, NY jobs
Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service Department/School: Dept of Spiritual Life & Service Salary/Pay Rate: $22/hour - $23/hour Job Summary: The Marist University Department of Spiritual Life and Service seeks applicants for the position of Temporary Administrative Coordinator to serve full-time from March 1st, 2026 through June 15th, 2026. The ideal candidate will staff the office and provide clerical and administrative support to the Department of Spiritual Life and Service in the running of the area. Minimum Qualifications: The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. Requisite Skills: 3C-Advanced Calendar Management Consistently demonstrates ability to manage calendar (tasks, meetings, events, schedules, correspondence) of supervisor and/or department, schedule meetings without consultation with supervisor, and notify participants 5C-Advanced Written Communication Consistently demonstrates ability to create complex correspondence with speed and accuracy. May be required to communicate or respond independently, utilizing advanced knowledge of supported word processing software 6C-Advanced Office Organization Consistently demonstrates ability to independently manage operational aspects of the office including time management, event supervision, project timelines, and confidential papers. Consistently demonstrates ability to file documents and records using complex filing procedures, as well as a strong knowledge of retention policies 7C-Advanced Record & Data Processing Consistently demonstrates ability to process forms and records and generate reports utilizing systems such as SIS, IAPROD, Argos, Focus and Banner. Demonstrates ability to independently investigate and resolve complex problems such as missing or inaccurate data. Consistently demonstrates extremely strong attention to detail. 9C-Advanced Auditing & Data Reconciliation Consistently demonstrates ability to reconcile records for accuracy and integrity. May need to create and track budgets or purchase orders. Errors are located using extremely keen attention to detail. Errors committed are of great severity, and overall risk to institution is high 2 (continued) 15C-Advanced Interpersonal Communication Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action 16C-Advanced Judgment Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment Essential Functions: Serve as initial contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person Schedule appointments and maintain staff calendars Screen and prioritize office mail Coordinate and supervise department wide events Create correspondence on behalf of dean and department. Proofread documents Input data into department computer system. Information may be of a confidential nature Process information, including faculty contract preparation Complete or oversee office purchases Reconcile information such as financial records, travel expenses, etc Review and manage department budget including Professional Development Funds, as assigned Complete individual tasks and exercise judgment as permitted Train and supervise student workers Possess intimate knowledge of entire institution as required by position Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people Perform other job-related duties as required Required Application Documents: Resume, Cover Letter, & Contact Information of 3 Professional References About the Department/School: Marist's Department of Spiritual Life and Service supports the spiritual and religious needs of our Marist students. We promote the integration of the whole person - mind, body, and spirit - by fostering an environment of celebration, service, and education. About Marist University: Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit **************************** Type of Position: Full-time Classification: Temporary Work Schedule: Monday-Friday, 8:30am-5:00pm Hours per Week: 37.5 Location: Marist University Main Campus Number of Position Openings: 1 Equal Employment Statement: Marist University is committed to creating an inclusive workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community. Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups. Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.
$22 hourly 9d ago
Secretary - Transportation Services
Dayton Area School Consortium 3.8
Ohio jobs
Secretarial/Clerical/Secretary - 12-Months Date Available: ASAP District: Montgomery County Educational Service Center
$23k-30k yearly est. 12d ago
Music School Administrative Coordinator!
Bach To Rock 3.3
Denville, NJ jobs
The role of the Administrative Coordinator is to work as a part-time employee responsible for management and coordination of administrative operations. This person will provide general administrative support to the B2R management team, including: greeting members and prospects, answering phone calls, supporting enrollment and marketing efforts, maintaining lesson schedule, and assisting the team with scheduling and coordinating events. Bach to Rock Denville provides a wide range of students an inspiring and well-balanced music education. By teaching theory and technique using music that students know and love, B2R develops young musicians who enjoy performing, recording in our studio, and even composing original music. Bach to Rock Denville offers the opportunity to work in a fun yet professional environment with musicians. The management team handles marketing, scheduling, booking, billing and other business aspects of delivering lessons & group classes. The managers ensure that teachers are provided support, curriculum, equipment, and space so they have everything they need to deliver successful and effective instruction. Essential Duties and Responsibilities Specific duties and responsibilities include the following but the individual will also be expected to perform duties necessary which are customarily performed by a person holding this position. Other duties may be assigned. Responsible for managing the reception desk including supervising the arrival and departure of students and greeting customers in a courteous and professional manner; Answers the phone and directs calls or messages appropriately and efficiently; To respond to daily email messages appropriately and efficiently; Assists with the management of complex schedules of classes, staff, faculty and students via the Harmony Gateway System*; To assist B2R management in the active recruitment and registration of new students, which will include leading facility tours; To assist B2R management in customer service calls to aid in client retention; To assist with entering registration and payment information in Harmony Gateway System*; To assist the team with scheduling and coordinating events; Keeps current on B2R curriculum, pricing, rules and regulations; Maintains the on-site computer system and phone system greetings as needed; Supports Director with the operation and maintenance of the School's retail activities, including inventory, sales, customer service, etc. Knowledge and Abilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill and ability required. Under the ADA, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Strong interpersonal skills are required to facilitate good working relationships with faculty and staff and to interact with students and their parents are required; Ability to work well with young people; Ability to communicate effectively with diverse constituents; Ability to be a proactive and efficient problem solver; A deep interest and working knowledge in music and music education; Ability to work effectively with team and management; Effective time management and organizational skills including the ability to multi-task; Adaptable to work in a fast-paced environment and be adaptable to changes in the workplace; Ability to work both independently and as a team player; Ability to use all relevant computer software (Microsoft Office, etc.) proficiently, and the ability to learn to use B2R's specialized systems; Knowledge of basic bookkeeping procedures; Ability to operate basic office equipment, i.e. telephones, photocopiers and computers; Ability to be physically present at the facility during its hours of operation, as scheduled; Ability to pass a background check. Education and Work Experience and/or Licensure High school diploma or GED equivalent required Associates and/or Bachelor's degree preferred Business management and administrative experience is preferred Working knowledge of Microsoft Office software Record keeping, scheduling, and time tracking experience Social media and event planning experience a plus Language Skills Must be proficient in English speaking and writing skills Spanish-speaking a plus Additional languages are desirable
$40k-58k yearly est. Auto-Apply 60d+ ago
Administrative Coordinator
The Panther Group 3.9
New Brunswick, NJ jobs
The Panther group has is seeking an Administrative Coordinator for a higher education client in the New Brunswick, NJ area. This is a full time onsite position. Administrative Coordinator The Panther Group is seeking a friendly, energetic, and resourceful professional to provide front desk and administrative support. This role serves as the first point of contact for students and parents, manages incoming inquiries, and provides guidance to a small group of student workers. The environment is very warm, collaborative, and low-stress-ideal for someone looking for a fun, engaging role with a small team. Key Responsibilities Front Desk & Student Support Greet students and provide assistance with common needs (passport check pick-ups, scheduling advisement meetings, general questions). Direct students to appropriate online resources or booking links. Respond to incoming phone calls and emails from students and parents. Student Worker Coordination Provide guidance and light leadership to 4-5 student workers. Ensure student workers remain engaged and productive throughout their shifts. Assign small projects and tasks as needed. Monitor clock-in/clock-out activity. Oversee small website review tasks, such as identifying broken links. Offer general support and direction for daily responsibilities. Operational & Event Support Assist with preparation for trade shows and conventions. Gather and organize supplies such as swag items, brochures, pens, and display materials. Retrieve materials from the basement (no heavy lifting required, but agility is helpful). Requirements Seeking 7 plus years of similar experience Bachelor's Degree Excel mail merge experience is a plus. Experience with Constant Contact is a bonus. Previous experience in a higher education environment preferred Pay Rate Range: $25 to $30 per hour (Depending on experience) #INDPROF
$25-30 hourly 11d ago
Operations Administrative Assistant-Intern
Hourchildren.org 4.0
Islandia, NY jobs
JOB TITLE: Operations Administrative Assistant Intern Department: Operations Position Type: Internship Part-Time Reports To: Senior Director of Operations and Compliance Shift: Part-Time This is a non-paid internship!!! Mission: Hour Children is a non-profit organization whose mission is to help incarcerated and formerly incarcerated women and their children successfully rejoin the community, reunify with their families, and build healthy, independent, and secure lives. Overview: The Operations Administrative Assistant Intern position will provide general administrative assistance to the Senior Director of Operations and Compliance. This entry-level role will offer a chance to obtain extensive knowledge of operations as well as invaluable practical experience. The Operations Administrative Assistant Intern will assist the operations team with various administrative tasks and support projects that facilitate the organization's mission. This internship provides an opportunity to develop professional skills, gain insight into nonprofit operations, and contribute to meaningful work that impacts the community. Key Responsibilities: Administrative Assistance Help with day-to-day administrative tasks such as answering phones and drafting letters Management and Data Entry Keep physical and digital files organized and up to date while making sure the data is correct. Assist with the scheduling and organization of meetings, create agendas, and take minutes. Help create reports, presentations, and other documents that are needed for stakeholders both inside and outside the company. When necessary, carry out studies on community resources, programs, and best practices to support operations. Support the operations team on initiatives and special projects that are meant to increase the effectiveness of the company. Perform other related administrative tasks and responsibilities as assigned by the supervisor. Qualifications: Education: Currently enrolled in or recently graduated from a degree program in Business Administration, Nonprofit Management, Social Work, or a related field. Skills: Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and collaboratively in a team environment. Commitment: Passion for Hour Children, Inc.'s mission and dedication to community service. Internship Benefits: Gain hands-on experience in operations within a nonprofit organization. Develop administrative and project management skills. Work alongside dedicated professionals and mentors in the field. Opportunity to contribute to meaningful work that positively impacts the lives of women and children. Hour Children does not provide Visa Support! Application Process: To apply, please submit your resume and a brief cover letter outlining your interest in the internship and relevant skills to ************************** Applications will be reviewed on a rolling basis until the position is filled. Hour Children, Inc. is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
$38k-53k yearly est. 60d+ ago
Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service
Marist College 4.1
Poughkeepsie, NY jobs
Temporary CL-1 Administrative Coordinator, Department of Spiritual Life and Service Department/School: Dept of Spiritual Life & Service Salary/Pay Rate: $22/hour - $23/hour The Marist University Department of Spiritual Life and Service seeks applicants for the position of Temporary Administrative Coordinator to serve full-time from March 1st, 2026 through June 15th, 2026. The ideal candidate will staff the office and provide clerical and administrative support to the Department of Spiritual Life and Service in the running of the area. Minimum Qualifications: The ideal candidate will be a high school graduate, have 5-7 years of progressively responsible secretarial/clerical work or any combination of training, experience and education sufficient to indicate an ability to do the work. Requisite Skills: 3C-Advanced Calendar Management Consistently demonstrates ability to manage calendar (tasks, meetings, events, schedules, correspondence) of supervisor and/or department, schedule meetings without consultation with supervisor, and notify participants 5C-Advanced Written Communication Consistently demonstrates ability to create complex correspondence with speed and accuracy. May be required to communicate or respond independently, utilizing advanced knowledge of supported word processing software 6C-Advanced Office Organization Consistently demonstrates ability to independently manage operational aspects of the office including time management, event supervision, project timelines, and confidential papers. Consistently demonstrates ability to file documents and records using complex filing procedures, as well as a strong knowledge of retention policies 7C-Advanced Record & Data Processing Consistently demonstrates ability to process forms and records and generate reports utilizing systems such as SIS, IAPROD, Argos, Focus and Banner. Demonstrates ability to independently investigate and resolve complex problems such as missing or inaccurate data. Consistently demonstrates extremely strong attention to detail. 9C-Advanced Auditing & Data Reconciliation Consistently demonstrates ability to reconcile records for accuracy and integrity. May need to create and track budgets or purchase orders. Errors are located using extremely keen attention to detail. Errors committed are of great severity, and overall risk to institution is high 2 (continued) 15C-Advanced Interpersonal Communication Consistently demonstrates high communication skills, and sensitivity to the concerns or interests of others in conveying information. Demonstrates the understanding of factual information and the use of persuasion tactics to help others identify solutions or possible alternative courses of action 16C-Advanced Judgment Consistently demonstrates ability to reference operational procedures within department on diversified projects and situations requiring independent assessment Essential Functions: * Serve as initial contact over the phone, in person and online, for students, parents, faculty, staff and the general public. Answer questions as able or refer inquiries to appropriate person * Schedule appointments and maintain staff calendars * Screen and prioritize office mail * Coordinate and supervise department wide events * Create correspondence on behalf of dean and department. Proofread documents * Input data into department computer system. Information may be of a confidential nature * Process information, including faculty contract preparation * Complete or oversee office purchases * Reconcile information such as financial records, travel expenses, etc * Review and manage department budget including Professional Development Funds, as assigned * Complete individual tasks and exercise judgment as permitted * Train and supervise student workers * Possess intimate knowledge of entire institution as required by position * Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people * Perform other job-related duties as required Required Application Documents: Resume, Cover Letter, & Contact Information of 3 Professional References About the Department/School: Marist's Department of Spiritual Life and Service supports the spiritual and religious needs of our Marist students. We promote the integration of the whole person - mind, body, and spirit - by fostering an environment of celebration, service, and education. About Marist University: Founded in 1929, Marist is a comprehensive, independent four-year institution whose signature educational approach blends the liberal arts with pre-professional studies and emphasizes experiential learning to enrich classroom instruction. With campuses in Poughkeepsie, N.Y., and Florence, Italy, plus over 70 programs offering a variety of international study, Marist is a portal to the world and is devoted to nurturing a welcoming, inclusive community. Through six schools offering almost 50 majors, Marist cultivates the intellectual growth and well-being of its more than 6,000 undergraduate and graduate students and encourages them to color outside traditional academic lines as they pursue coursework and personal experiences that provide valuable occupational expertise and reflect their individual passions. Marist has been acclaimed a top institution in the nation by U.S. News & World Report, the Wall Street Journal/College Pulse, Princeton Review, and others. To learn more, please visit **************************** Type of Position: Full-time Classification: Temporary Work Schedule: Monday-Friday, 8:30am-5:00pm Hours per Week: 37.5 Location: Marist University Main Campus Number of Position Openings: 1 Equal Employment Statement: Marist University is committed to creating an inclusive workforce on our campus by ensuring that barriers to equal employment opportunity and upward mobility do not exist here. To this end, the University will strive to achieve the full and fair participation of all members of the Marist community. Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, or veteran status unless there is a bona fide occupational requirement which excludes persons in one of these protected groups. The University will review its employment policies and procedures to ensure that barriers which may unnecessarily exclude protected groups are identified and eliminated. The University will also explore alternative approaches if any policy or practice is found to have a negative impact on protected groups. Marist's policy of non-discrimination includes not only employment practices but also extends to all services and programs provided by the University. It shall be considered a violation of University policy for any member of the community to discriminate against any individual or group with respect to employment or attendance at Marist University on the basis of race, color, disability, religion, age, sex, marital status, national origin, sexual orientation, veteran status, or any other condition established by law.
$22 hourly 10d ago
Administrative Assistant, Student Support Services-Classic (PT)
Passaic County Community College 4.2
Paterson, NJ jobs
We are seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department. This position will report to the Director of the Student Support Services-Classic Program. The Administrative Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS-Classic Program's daily operations. This is a part-time, hourly position. Example of Duties: Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-Classic Program, College programs and services, activities, and policies. Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials. Maintain Program database, file systems and records in electronic and hard copy formats. Maintain a log of all program expenditures, purchase requisitions, and supply inventory. Compile date and information for reports and analysis, including data verification and correction. Complete various tasks associated with Program event preparation. Develop Program promotional material for events and student outreach. Liaise with internal and external stakeholders on behalf of the Director as directed. Contact students as needed on behalf of the Director. Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed. Take minutes at staff and other college meetings as needed. Perform other duties as assigned by the Director. Qualifications: Associate's degree required. Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting. Must be highly proficient with Microsoft Office suite. Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team. Must be very organized, detail oriented and maintain strict confidentiality and professionalism. Fluency in Spanish and experience working with ESL students is a plus. Ability to work some evenings and weekends, as program requires. A completion of a background check will be required for the selected candidate. Compensation: The hourly pay for this position is $16. Benefits: New Jersey Sick Leave : Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.) Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance. Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses. NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.) Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)
$16 hourly Auto-Apply 11d ago
Administrative Assistant, Student Support Services-Classic (PT)
Passaic County Community College 4.2
Paterson, NJ jobs
We are seeking an Administrative Assistant for the TRiO Student Support Services (SSS) Classic department. This position will report to the Director of the Student Support Services-Classic Program. The Administrative Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS-Classic Program's daily operations. This is a part-time, hourly position. Example of Duties: * Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-Classic Program, College programs and services, activities, and policies. * Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials. * Maintain Program database, file systems and records in electronic and hard copy formats. * Maintain a log of all program expenditures, purchase requisitions, and supply inventory. * Compile date and information for reports and analysis, including data verification and correction. * Complete various tasks associated with Program event preparation. * Develop Program promotional material for events and student outreach. * Liaise with internal and external stakeholders on behalf of the Director as directed. * Contact students as needed on behalf of the Director. * Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed. * Take minutes at staff and other college meetings as needed. * Perform other duties as assigned by the Director. Qualifications: * Associate's degree required. * Minimum of two (2) years of experience working as an administrative or technical assistant in an educational setting. * Must be highly proficient with Microsoft Office suite. * Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team. * Must be very organized, detail oriented and maintain strict confidentiality and professionalism. * Fluency in Spanish and experience working with ESL students is a plus. * Ability to work some evenings and weekends, as program requires. A completion of a background check will be required for the selected candidate. Compensation: The hourly pay for this position is $16. Benefits: * New Jersey Sick Leave: Earn 1 hour of sick leave for every 30 hours worked with a maximum of 40 hours of leave per benefit year. (Eligible to use after successful completion of probationary period.) * Employee Assistance Program provides free, confidential, limited counseling services, work-life assistance, legal and financial guidance. * Commuter Benefits: Free parking access is provided on site. An optional Transit Pre-Tax Plan is available which allows employees to use pre-tax dollars to purchase eligible transit expenses. * NJ Defined Contribution Retirement Program provides eligible members with a tax-sheltered, defined contribution retirement benefit, along with life insurance and long-term disability coverage. (Must meet eligibility requirements.) * Voluntary Annuity Programs: Additional contributions to retirement account (Must meet eligibility requirements)
$16 hourly 9d ago
Administrative Coordinator - LIEOC - Farmingdale State College
Farmingdale State College 3.9
Farmingdale, NY jobs
The Long Island Educational Opportunity Center (LIEOC) at Farmingdale State College invites applications for the position of Administrative Coordinator. Responsibilities: * Assist leadership in day-to-day matters of academic and support services. * Develop and maintain computer and manual filing systems, serving as the department records coordinator. * Enter data in records management systems. * Answer and direct phone calls. * Organize and schedule appointments, meetings, and travel arrangements. * Produce and distribute correspondence. * Maintain the daily calendar. * Assist in event planning. * Preparation of reports and the creation of presentation materials. * Manage textbook and eBook inventory and distribution. * Track curricula and curricula submissions. * Assist in scheduling faculty assignments and create/track faculty appointment notices. * Create schedules for student workshops and activities. * Take accurate minutes of meetings. The successful candidate will possess: * Administrative writing and proofreading skills. * Excellent written and verbal communication skills. * A high level of professionalism. * The ability to prioritize, organize, and multi-task. * Attention to detail and accuracy. * The ability to utilize discretion and judgment and to handle sensitive material in a confidential manner. * The willingness to work as part of a team. This position is required to work at multiple LIEOC locations. The college particularly welcomes candidates with knowledge, skills and abilities that include: * Commitment to diversity and university initiatives supportive of diversity and inclusion. * Interest in participating in student-centered service activities. * Desire to apply expertise in promoting civic engagement with the College's many community partners. Requirements: MINIMUM QUALIFICATIONS: * Bachelor's Degree. * Proficiency in Microsoft Office Suite. * Demonstrated experience working with confidential information. * Strong communication skills. * The ability to work independently. PREFERRED QUALIFICATIONS: * Proven administrative experience. * Prior experience in adult education or higher education. Additional Information: This is a full-time UUP position. * For the first 10 working days, beginning Tuesday, December 2, 2025, and ending Thursday, December 11, 2025, applications will be limited to UUP Farmingdale. * CLOSING DATE FOR RECEIPT OF APPLICATIONS: Open Until Filled * SALARY: $51,261 + $4,000 in downstate location pay = $55,261 Total Compensation. The State University of New York offers excellent fringe benefits including health insurance options and retirement plans. Click here for New York State FT UUP Benefits Summary Visit our Why Work at FSC page to learn more about FSC and the total rewards we offer. VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION The Consumer Information web page can be viewed at the following link *********************************************************** This page describes various services, information and statistics on many different aspects of the College's operations. Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply. The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status. Application Instructions: Interested candidates may apply by clicking on the "Apply Now" link at the top or bottom of this page. The following documents are required for all positions: * Cover Letter * Resume/C.V. Only applications made through Farmingdale's electronic application system will be accepted. Once you successfully apply you will receive an email as confirmation. Returning applicants may login to their Farmingdale State College Careers Account to apply for this position. See the FAQ for using our online system. Please contact us if you need assistance applying through this website.
$51.3k-55.3k yearly 11d ago
Special Services and Mental Health Administrative Support Specialist
Mason City School District 4.1
Mason, OH jobs
Secretarial and Office Personnel District: Hamilton County ESC Additional Information: Show/Hide Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: * High School diploma. * Minimum 3-5 years experience working in early childhood settings experience in special education preferred. * Strong written and verbal communications and organizational skills. * Strong technology literacy * Strong problem solving and ability to work independently * Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: * Adhere to the Mission and Vision of Hamilton County ESC. * Support recordkeeping and data entry for Special Services and Mental Health Departments. * Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. * Understanding of universal design of early childhood classrooms and early childhood best practice. * Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. * Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. * Manage and track Special Services inventory. * Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. * Broad understanding of IDEA services. * Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.
$31k-36k yearly est. 59d ago
Special Services and Mental Health Administrative Support Specialist
The Greater Cincinnati School Application Consortium 4.0
Ohio jobs
Secretarial and Office Personnel District: Hamilton County ESC Position Opening Announcement Special Services and Mental Health Administrative Support Specialist Part Time QUALIFICATIONS: High School diploma. Minimum 3-5 years experience working in early childhood settings experience in special education preferred. Strong written and verbal communications and organizational skills. Strong technology literacy Strong problem solving and ability to work independently Reliable transportation and car insurance JOB SUMMARY: Responsible for supporting the daily functions of the Special Services and Mental Health Departments in the Head Start Program. This includes making, managing, tracking and organizing special services materials. Additional duties include data entry, managing the inventory system, ordering, and sorting of materials. Management and dissemination of requests for information between agency stakeholders and outside partners such as physicians and school districts. ESSENTIAL FUNCTIONS: Adhere to the Mission and Vision of Hamilton County ESC. Support recordkeeping and data entry for Special Services and Mental Health Departments. Working knowledge of Positive Behavior Intervention Support model and supports needed to implement the model with fidelity. Understanding of universal design of early childhood classrooms and early childhood best practice. Collecting, sharing and uploading documentation in a timely way. Ensuring data accuracy in the Child Plus system. Research, place, create and track requisitions. Working with internal departments for future fiscal needs of the Mental Health and Special Services Departments. Manage and track Special Services inventory. Make, distribute and track visual supports for programmatic needs. Examples include social stories, personal schedules, and visual behavior rings as approved by coordinators. Broad understanding of IDEA services. Perform other duties as assigned. EQUAL EMPLOYMENT OPPORTUNITY AND ADA STATEMENT: The Hamilton County Educational Service Center is an Equal Opportunity Employer and endeavors to provide the highest quality service through employing professionals selected for their competence and expertise. The Governing Board of Hamilton County Educational Service Center does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.
$33k-38k yearly est. 60d ago
Administrative Coordinator
Northeastern Ohio Medical University 4.5
Ohio jobs
Position Title Administrative Coordinator Position Type Classified Department General Dentistry Full or Part Time Full Time Pay Grade BW6 Information Department Specific Information Starting rate range $18.12 - $21.44, commensurate with experience. Summary Provide administrative support typically operational or procedural in nature for designated office or department. Handles special projects and supports the mission of the department and its programs. Principal Functional Responsibilities Administrative Support: Provide administrative and project support to the office; serve as point of contact and liaison between the office and internal and external and outside constituencies relative to activities and needs of the office, resolution of issues, projects and other administrative functions. Office Management: Provide organizational support for office administration which may include website updates, calendar management, travel arrangements, expense reimbursement processing, work requests for IT and maintenance, equipment and supply ordering, and purchase requisitions. Special Projects: Participate in special projects or initiatives as assigned. Collaborate with team members to achieve project goals. Data Management: Collect, maintain and monitor data and databases to support the needs and operations of the department. Update databases, documents, website, etc. as changes occur. Other Duties: Performs other duties as assigned. Qualifications * High School diploma plus two years of college coursework (Associate Degree) OR equivalent years of experience. * Proficient in Microsoft Office Suite, particularly in Excel. * Three years related work experience in an administrative / department coordinator role. Preferred Qualifications * Experience in higher education. Physical Requirements Must be able to utilize a phone, computer and other office equipment. Posting Detail Information NEOMED Campus Safety Guidelines In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience. Close Date
$18.1-21.4 hourly 60d+ ago
IT Applications Administrator/Support Specialist - Marietta College
Marietta College 3.8
Marietta, OH jobs
This position administers the software and services that are non-ERP related and plays a key part in providing first tier technology support to employees and students. This position is responsible for the installation and maintenance of all campus MS Windows computers. Responsibilities also include, deploying Windows images to campus computers, maintaining classroom equipment such as projectors, installing/maintaining campus printers, installing/ troubleshooting departmental software on client machines when required, and working with end users to identify/troubleshoot/resolve reported issues. Essential Functions of the Position: * Plan, implement, and administer server applications for the college environment * Maintain computers in campus offices, classrooms and labs. * Install and maintain campus printers and copiers * Assist with creating Windows images and deploy them to client machines * Troubleshoot and resolve reported issues and incidences * Supervise Student PC Technicians * Ability to lift 50 pounds and climb ladders Requirements: Required Skills, Abilities, and Experience: * Two to five years of experience working on PC's and printers. * Basic network functionality knowledge required. * Ability to communicate well with others. * Certifications: A+, Network+ preferred * MS Active Directory, image deployment, and MacOS knowledge is a plus. Application Instructions: Interested applicants should submit a cover letter, resume, and contact information for three professional references. All applications/resumes must be submitted through this online process. We regret that we are unable to accept applications or resumes submitted by mail, email, or fax. As you are submitting your application via this online process, please be sure to provide an accurate email address. You will then receive an acknowledgment indicating your application materials have been received. Marietta College is an equal opportunity educator and employer. Marietta College does not discriminate on the basis of age, race, color, gender orientation, national or ethnic origin, ancestry, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, political affiliation, or any other status protected by federal, state, or local laws.
$30k-34k yearly est. 11d ago