How to hire a staffing assistant

How to hire a staffing assistant, step by step

Here's a step-by-step staffing assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a staffing assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new staffing assistant
• Step 8: Go through the hiring process checklist

What does a staffing assistant do?

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1. Identify your hiring needs

   First, determine the employments status of the staffing assistant you need to hire. Certain staffing assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A staffing assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, staffing assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of staffing assistants and their corresponding salaries.

   Type of Staffing Assistant	Description	Hourly rate
   Staffing Assistant	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.	$12-25
   Human Resources Technician	A human resources technician is primarily responsible for performing clerical support tasks in a human resources office. Their duty revolves around preparing and processing documentation, managing schedules, reviewing requirements and applications, participating in planning and executing HR projects and programs, and gathering information as necessary... Show more	$13-27
   Human Resources Clerk	A human resources clerk's role focuses on assisting in the hiring process within a company or organization. Most of the responsibilities will revolve around posting hiring notices on various platforms, handling job applications, arranging schedules and appointments for interviews, verifying requirements, and responding to calls and inquiries... Show more	$12-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Data Entry
   • Telephone Calls
   • Human Resources
   • Front Desk
   • Drug Screens
   • Criminal Background Checks
   • Schedule Interviews
   • Reference Checks
   • Office Equipment
   • I-9
   • Kronos
   • Computer System
   • Administrative Tasks

   Check all skills

   Responsibilities:

   • Ensure compliant hiring practices are achieved by OFCCP standards.
   • Manage initial intake process; process employment, benefit enrollment and payroll change information in HRIS system.
   • Utilize Taleo applicant tracking system to manage candidate volume.
   • Conduct team OFCCP compliance audits and training.
   • Update and report various employee data on HRIS mainframe system.
   • Research candidates, company information using various resources (linkedIn).

   More staffing assistant duties

3. Make a budget

   Including a salary range in your staffing assistant job description is one of the best ways to attract top talent. A staffing assistant can vary based on:

   • Location. For example, staffing assistants' average salary in south carolina is 52% less than in california.
   • Seniority. Entry-level staffing assistants 52% less than senior-level staffing assistants.
   • Certifications. A staffing assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a staffing assistant's salary.

   Average staffing assistant salary

   $36,578yearly

   $17.59 hourly rate

   ---

   Entry-level staffing assistant salary

   $25,000 yearly salary

   Updated December 23, 2025

   Average staffing assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$50,962	$25
   2	Hawaii	$38,099	$18
   3	District of Columbia	$37,960	$18
   4	Colorado	$37,048	$18
   5	Minnesota	$35,267	$17
   6	New York	$35,081	$17
   7	Illinois	$35,041	$17
   8	Maryland	$33,608	$16
   9	Pennsylvania	$32,374	$16
   10	Iowa	$31,890	$15
   11	Kentucky	$31,839	$15
   12	Missouri	$31,145	$15
   13	Tennessee	$30,780	$15
   14	Ohio	$30,651	$15
   15	Indiana	$29,613	$14
   16	Texas	$29,442	$14
   17	Arkansas	$28,566	$14
   18	North Carolina	$27,439	$13
   19	Georgia	$26,306	$13
   20	Florida	$26,201	$13

   Average staffing assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Westinghouse Appliances Australia	$76,844	$36.94
   2	Boston Consulting Group	$43,592	$20.96	5
   3	Sharp HealthCare	$42,122	$20.25	1
   4	Erlanger Health System	$42,050	$20.22
   5	Mount Sinai Health System	$40,407	$19.43	4
   6	Queens Health Systems	$40,374	$19.41	4
   7	Health Alliance	$39,854	$19.16	4
   8	Chicago Public Schools	$39,141	$18.82	1
   9	University of Rochester	$38,694	$18.60	7
   10	WakeMed	$38,670	$18.59
   11	Baptist Health	$37,684	$18.12
   12	University Healthcare Alliance	$36,498	$17.55
   13	Heluna Health	$35,839	$17.23
   14	Loma Linda University Health	$35,714	$17.17	1
   15	Memorial Health Systems Corporation	$35,279	$16.96	1
   16	Manufacturing Resources International	$35,239	$16.94
   17	Golden Key Group	$35,209	$16.93
   18	University of Maryland Medical System	$33,860	$16.28	1
   19	Northwell Health	$33,638	$16.17	9
   20	Chapters Health System	$33,582	$16.15

4. Writing a staffing assistant job description

   A good staffing assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a staffing assistant job description:

   Staffing assistant job description example

   Staffing Assistant - Clinical Resources - Full-Time - Nights - (220002GU) Description Facility Profile
   
   TGH is the area's only level I trauma center and one of just two ABA-verified adult & pediatric burn centers in Florida. With five medical helicopters*, we transport critically injured or ill patients from 23 surrounding counties to receive the advanced care they need. The hospital is home to one of the busiest solid organ transplant centers in the country. TGH is a nationally designated comprehensive stroke center, and has a 32-bed Neuroscience Intensive Care Unit. Other outstanding centers include cardiovascular, orthopedics, high-risk and normal obstetrics, urology, ENT, endocrinology, and the Children's Medical Center, which features a nine-bed pediatric intensive care unit and pediatric kidney transplant services. As the region's leading safety net hospital, Tampa General is committed to providing area residents with world-class and compassionate health care ranging from the simplest to the most complex medical services.
   
   Tampa General Hospital was named the #1 hospital in Tampa Bay by U.S. News & World Report, 2021-2022, and recognized as one of America's Best Hospital's in five medical specialties: Cardiology & Heart Surgery, Diabetes & Endocrinology, Gastroenterology & GI Surgery, Nephrology, and Orthopedics. Tampa General Hospital has been designated a Magnet Hospital by the American Nurses Credentialing Center (ANCC), the highest recognition for nursing excellence, for the fourth consecutive time - an accomplishment that fewer than one percent of hospitals nationwide have earned. TGH is accredited by The Joint Commission and was awarded disease-specific certification in five medical specialties. TGH is also accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF).
   *Air transport provided by Metro Aviation, Inc.
   
   Department Profile
   
   The ICUs include Trauma, Neuroscience, Surgical, Medical, Vascular, Cardiothoracic, Coronary Care, Burn, Adult ICU Step Down, Pediatrics, and Neonatal Units. TGH is a Level I Trauma Center, and a certified Regional Burn Center that excels in the care of critically ill patients.
   
   Job Summary
   
   The Staffing Assistant role is a position that primarily provides support to Clinical Resources and is responsible for coordinating staffing throughout the nursing units. When in the Staffing Assistant, the incumbent will contact each nursing unit's Charge Nurse to identify staffing needs and will assign pool/SST and floor team members to areas in need. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital.
   
   Qualifications Required Skills
   High school graduate or GED. Two years clerical or administrative support experience and proficiency in the use of MS Office, Word and Excel software. Good communication skills, organized and comfortable to work on a fast paced environment. Medical background needed with knowledge on Epic. Flexibility in schedule to transition from days to night shift sometimes.
   Primary Location: TampaWork Locations: TGH Main Campus 1 Tampa General Circle Tampa 33606Job: Office/Administrative/ClericalOrganization: TGH - HospitalSchedule: Full-time Shift: Night JobShift Hours: Full-time, 7p -7a, flexibility on scheduled days.Job Posting: Jul 30, 2022, 6:54:02 PM

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right staffing assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your staffing assistant job on Zippia to find and recruit staffing assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit staffing assistants, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new staffing assistant

   Once you have selected a candidate for the staffing assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new staffing assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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